HomeMy WebLinkAboutReg 2024-05-06 COMPLETE AGENDA PACKETTukwila City
❖ REGULAR
Council Agenda
MEETING ❖
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Thomas McLeod, Mayor Councilmembers: + De'Sean Quinn + Tosh Sharp
Marty Wine, Interim City Administrator ❖ Armen Papyan ❖ Jovita McConnell
Mohamed Abdi, Council President ❖ Dennis Martinez ❖ Hannah Hedrick
ON -SITE PRESENCE:
TUKWILA CITY HALL
COUNCIL CHAMBERS
6200 SOUTHCENTER BOULEVARD
REMOTE PARTICIPATION FOR THE PUBLIC:
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Monday, May 6, 2024; 7:00 PM • Ord #2728 • Res #2094
1. CALL TO ORDER / PLEDGE OF ALLEGIANCE / ROLL CALL
2. LAND
ACKNOWLEDGEMENT
The City of Tukwila is located on the ancestral lands of the Coast Salish people.
We acknowledge their continuing connections to land, waters and culture.
We pay our respects to their elders past, present and emerging.
3. PUBLIC COMMENTS
including comment
on items both on and
not on the meeting
agenda
Those wishing to provide public comments may verbally address the City Council
on -site at Tukwila City Hall or via phone or Microsoft Teams for up to
5 minutes for items both on and not on the meeting agenda.
To provide comment via phone or Microsoft Teams, please email
citycouncil@tukwilawa.gov with your name and topic by 5:00 PM on the meeting
both
date.
and
Please clearly indicate that your message is for public comment during the meeting,
you will receive further instructions.
4. PRESENTATIONS
a. Re -Think Waste Art Contest.
Alissa Campbell, Waste Zero Manager, Recology
b. Report from Puget Sound Fire.
Brian Carson, Fire Chief, Puget Sound Fire
Pg.1
5. CONSENT AGENDA
a. Approval of Minutes: 4/22/24 (Special Mtg.)
b. Approval of Vouchers
c. Authorize the Mayor to sign Supplemental Agreement No. 1 to
contract #23-073 with KPG Psomas, Inc. for on -call engineering
and design services for the Neighborhood Traffic Calming
Program, in the amount of $55,000.00.
[Reviewed and forwarded to consent by the Transportation and
Infrastructure Services Committee on 4/22/24]
d. Accept as complete the 2023 Overlay and Repair Project
(contract #23-112) with Lakeside Industries, Inc.; authorize
release of retainage, subject to the standard claim and lien
procedures (final cost of project, including retainage:
$1,098,038.59).
[Reviewed and forwarded to consent by the Transportation and
Infrastructure Services Committee on 4/22/24]
(continued..)
Pg.15
Pg.27
I
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REGULAR MEETING
May 6, 2024
Page 2
5. CONSENT AGENDA
e. Award a bid and authorize the Mayor to sign a contract with
Pg.41
(cont.)
CPM Development Corporation (DBA ICON Materials) for the
2024 Annual Overlay Project, in the amount of $1,040,012.00
(plus contingency).
[Reviewed and forwarded to consent by the Transportation and
Infrastructure Services Committee on 4/22/24J
f. Authorize the Mayor to sign Amendment No. 1 to contract #23-
Pg.89
165 with KPG Psomas, Inc., for construction management
services for the 2024 Annual Overlay Project, in the amount of
$197,726.00.
[Reviewed and forwarded to consent by the Transportation and
Infrastructure Services Committee on 4/22/24J
g. Authorize the Mayor to sign Change Order No. 4 to contract
Pg.107
#20-052 with R.L. Alia Company for the Riverton Creek Flap
Gate Project, in the amount of $72,285.08.
[Reviewed and forwarded to consent by the Transportation and
Infrastructure Services Committee on 4/22/24J
h. Authorize the Mayor to sign a contract with KPG Psomas, Inc.
for design and construction management services for the 2024
Pg.125
Annual Small Drainage Program, in the amount of $377,518.00.
[Reviewed and forwarded to consent by the Transportation and
Infrastructure Services Committee on 4/22/24J
i. A resolution reducing or eliminating change funds and petty
cash funds to reflect changing City operations, improve
operational efficiencies, improve on -site security, and repealing
Pg.153
Resolution No. 1998.
[Reviewed and forwarded to consent by the Finance and Governance
Committee on 4/22/24J
6. NEW BUSINESS
a. Tukwila, City of Opportunity Scholarships:
Pg.161
(1) Authorize "Tukwila, City of Opportunity Scholarship" awards in
the amount of $2,000.00 each to Maurely Banos Gomez,
Randy Huynh, Paytin Kupferer and Kalsoom Niazi.
(2) Authorize "Tukwila, City of Opportunity Scholarship" awards in
the amount of $1,000.00 each to Tinbeet Yonas and Rosalina
Lindsey.
b. Collective Bargaining Agreements:
Pg.193
(1) Authorize the Mayor to sign a collective bargaining agreement
with Teamsters Local #763 for the period of January 1, 2023
through December 31, 2025 for Administrative/Technical
Pg.227
Employees.
(continued...)
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REGULAR MEETING
May 6, 2024
Page 3
6. NEW BUSINESS
(cont.)
(2) Authorize the Mayor to sign a collective bargaining agreement
with Teamsters Local #763 for the period of January 1, 2023
through December 31, 2025 for Maintenance/Trades
Employees.
(3) Authorize the Mayor to sign a collective bargaining agreement
with Teamsters Local #763 for the period of January 1, 2023
through December 31, 2025 for Professional/Supervisory
Employees.
(4) Authorize the Mayor to sign a collective bargaining agreement
with Teamsters Local #763 for the period of January 1, 2023
through December 31, 2025 for Senior Program Managers.
c. Authorize the Mayor to sign Amendment No. 2 to contract #23-
166 with Innovative Impact Strategies, LLC for amended scope
of services relating to the City's asylee seeker response, in the
amount of $300,000.00.
d. Authorize the Mayor to sign a lease agreement with Kirshenbaum
& Goss, Inc. for office space in the 6300 Building through
December 31, 2026.
Pq.229
Pq.230
Pq.233
Pg.241
Pg.255
7. REPORTS
a. Mayor
b. City Council
c. Staff — City Administrator Report
Pg.269
8. MISCELLANEOUS
9. EXECUTIVE SESSION
10. ADJOURNMENT
This
Remote
agenda is available at
Tukwila Council meetings
www.tukwilawa.gov, and in alternate formats with advance notice for those with disabilities.
are audio taped (and video taped as of 9/14/20). Available at www.tukwilawa.gov)
Qom;= If you are in need of translation or interpretation services at a Council meeting,
ti0)1 please contact us at 206-433-1800 by 12:00 p.m. on the meeting date.
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WELCOME TO THE TUKWILA CITY COUNCIL MEETING
The Tukwila City Council encourages community participation in the local government process and
welcomes attendance and public comment at its meetings.
MEETING SCHEDULE
Regular Meetings are held at 7:00 p.m. on the 1st and 3rd Mondays of each month. The City Council takes
formal action in the form of motions, resolutions and ordinances at Regular Meetings.
Committee of the Whole Meetings are held at 7:00 p.m. on the 2nd and 4th Mondays of each month. The
City Council considers current issues, discusses policy matters in detail, and coordinates the work of
the Council at Committee of the Whole meetings.
PUBLIC COMMENTS
Members of the public are given the opportunity to address the Council for up to 5 minutes on items both on
and not on the meeting agenda during Public Comments. The City Council will also accept comments on an
agenda item when the item is presented in the agenda, but speakers are limited to commenting once per
item each meeting.
When recognized by the Presiding Officer, please go to the podium if on -site or turn on your microphone if
attending virtually and state your name clearly for the record. The City Council appreciates hearing from you
but may not respond or answer questions during the meeting. Members of the City Council or City staff may
follow up with you following the meeting.
PUBLIC HEARINGS
Public Hearings are required by law before the Council can take action on matters affecting the public
interest such as land -use laws, annexations, rezone requests, public safety issues, etc. The City Council
Rules of Procedure provide the following guidelines for Public Hearings:
1. City staff will provide a report summarizing and providing context to the issue at hand.
2. City staff shall speak first and be allowed 15 minutes to make a presentation.
3. The applicant is then allowed 15 minutes to make a presentation.
4. Each side is then allowed 5 minutes for rebuttal.
5. After City staff and the applicant have used their speaking time, the Council may ask further
clarifying questions of the speakers.
6. Members of the public who wish to address the Council on the hearing topic may speak for 5
minutes each.
7. Speakers are asked to sign in on forms provided by the City Clerk.
8. The Council may ask clarifying questions of speakers and the speakers may respond.
9. Speakers should address their comments to the City Council.
10. If a large number of people wish to speak to the issue, the Council may limit the total amount of
comment time dedicated to the Public Hearing.
11. Once the Presiding Officer closes the public hearing, no further comments will be accepted, and the
issue is open for Councilmember discussion.
12. Any hearing being held or ordered to be held by the City Council may be continued in the manner as
set forth by RCW 42.30.100.
For more information about the City Council, including its complete Rules of
Procedure, please visit: https://www.tukwilawa.gov/departments/city-council/
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Recology.
WASTE ZERO
Re -Think Waste Art Contest
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This Year's Contest
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Participation
• 4th Annual Contest
• 35 Elementary Entries
• 12 Middle School Entries
• 39 High School Entries
• 86 Total Entries
Awards
• 6 Total Award Recipients
• Prizes include a gift from
the Recology Store and a
gift card of choice
• Most Entries from a
Class: Ms. Mozzone with
26 entries!
RE -THINK WASTE 411
2024 EARTH DAY ART, PHOTO, VIDEO CONTEST
PRESENTED BY:
CITY OF TUKWILA AND RECOLOGY
CONTEST INFORMATION Reuse
Share your message on how you reduce waste, reuse items
and/or recycle correctly with a drawing, photo of an art
piece, photograph or short video (60 seconds or less).
Winning entries will be shared on City of Tukwila and
Recology websites, social media, and featured in an Earth
Day news release.
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HOW TO PARTICIPATE:
1. For complete rules and to download an entry form, visit
Recology.com/Tukwila or email AJarvis@recology.com.
2.Submit your completed application to turl.com/Art-2024 or email it to
AJarvis@recology.com by Friday March 29th at 12:00 PM.
3.Finalists will be announced on Earth Day, Monday, April 22nd by noon.
WHO CAN ENTER?
All students K-12 who live or go to school in Tukwila.
WHAT ARE THE PRIZES?
Each winner in the categories below will receive a gift from the Recology Store, in addition to an
option between a select choice of gift cards which which corresponds to the amount for the winning prize.
Elementary School
1st place: $350 gift card
2nd place: $200 gift card
3rd place: $100 gift card
Middle and H'gh School
1st place: $350 gift card
2nd place: $200 gift card
3rd place: $100 gift card
Teacher* with most
submissions from
their class
$400 towards class
supplies
* Teachers much teach in the Tukwila School District to qualify. If there is a tie,
the $400 will be split evenly between the winning teachers.
Questions? Email us at AJarvis@recology.com
R,
3rd Place Recipients
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3rd Place: Elementary
Liam S. Atud, 5th
Title: "Recycled Jetpack"
"My Earth Day Message: For my earth day project I have decided to
make a jetpack made out of plastic soda bottles and cardboard
with reusable bag straps. I made this jetpack because I thought it
would be really unique and unusual considering I think that no one
has seen a jetpack made out of soda bottles or bag straps or
cardboard. And yea this is my creation, A jetpack made of
recyclable items. And also kids don't necessarily need to buy new
things/toys. I personally think that kids should try to be creative and
recycle their old items. Like turning a toy into something new! And
this is also for everyone including adults, instead of throwing your
used toilet paper rolls why not invite friends over and make DIY
with friends or kids or even relatives when you are able to spend
time with them!"
3rd Place: Secondary
Hazel M. Richards, 7th
Title: "Second -Life Clothes"
"My project relates to waste
reduction because in the
drawing, the people are wearing
clothes made from items that
would otherwise be thrown
away."
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2nd Place Recipients
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2nd Place: Elementary
Mrs. Grace Saturnino's E1 03 Amazing Scholars - 2nd Grade - 19 students
Title: "Tukwila Community Milk Carton Model"
"The project utilizes the materials of milk cartons, toilet paper rolls, cardboard, and scratch
paper. Using these recyclable materials connects to waste reduction and helping the
environment since the students formed the resources into something creative and innovative.
Not only does the project demonstrate recycling and waste reduction, but it is a recreation of
the Tukwila community. The students formed milk cartons into apartment buildings, stores, the
hospital, police department, church, and other buildings like those in the Tukwila community
with authenticity. The toilet paper rolls also represent different community workers in Tukwila.
The project is a fun and creative way of celebrating Earth Day, where students innovatively
used recyclable materials to create a model of their own community. Their critical thinking,
creativity, and brilliance are shown in the project."
2nd Place: Elementary
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2nd Place: Secondary
Harper Castillo, 7th
Title: "Plastic Penthouses"
"My project 'Plastic Penthouse' represents the
perspective of people living in reused water
bottles, it expresses how we can find ways to
use different objects over again instead of
throwing them away and ending up in the
ocean. As you see in the piece of art it looks
like a pretty utopia where nature is growing
out of and through everything. Connecting us
to our surroundings."
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1St Place Recipients
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1st Place: Elementary
Jamera E. Gordiano Estevez, 4th
Title: Recycled tree of life
"The recycled tree of life was made from recycled
copper we had at home , also we use aluminum cans to
make the leaves. This tree of life was done as a family
art project , wich gave us good interaction while
working on it. The one important thing here is that we
got to re- use items from home before getting them to
the recycling bin.
"" Hey , by the way , we didn't wasted any remaining
scraps, we actually threw them.into the recycling bin.
"!!YOU COULD RECYCLE TOO!!"
Video carlos gordiano.mp4 - Google Drive
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1st Place: Secondary
Christian Vildozola, 1 pth
Title: LEGO man teaches how to
recycle
"My project relates to waste
reduction and cycling because it
demonstrates how cycling correctly.
As well as reusing items for other
purposes. Finally alternatives in order
to reduce carbon emissions are
shown."
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For the Re -Think Waste
2024 Earth Day Art, Photo, Video Contest
COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
Prepared by
Mayor's review
Council review
05/06/24
JR
ITEM INFORMATION
ITEM No.
5.C.
STAFF SPONSOR: CYNDY KNIGHTON
ORIGINAL AGENDA DATE: 05/06/24
AGENDA ITEM TITLE Neighborhood
Supplemental
Traffic Calming Program On -Call Contract
Agreement #1
CATEGORY ❑ Discussion
Mtg Date
Motion
Date 05/06/24
❑ Resolution
Mtg Date
❑ Ordinance
Al Date
❑ Bid Award
Mtg Date
❑ Public Hearing
Mtg Date
❑ Other
Mtg Date
11
Mtg
SPONSOR ❑Council Mayor HR ❑DCD Finance Fire ❑TS P&R Police 11PIT ❑Court
SPONSOR'S Since 2021, staff have been working on projects identified in the Staff Top-10
SUMMARY Recommended NTCP Projects Pedestrian Safety Improvements. After further exploration
regarding S Ryan Way, additional safety concerns that surpass the original plan. To do this
additional work, the contract budget for the on -call project with KPG Psomas, Inc. needs to
be increased. The Council is being asked to approve the supplemental agreement for a total
contract amount of $155,000.
REVIEWED BY
Trans&Infrastructure
❑ CommunitySvs/Safety ❑ Finance Comm. ❑ Planning/Economic Dev.
❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
COMMITTEE CHAIR: ARMEN PAPYAN
❑ LTAC
DATE: 04/22/24
RECOMMENDATIONS:
SPONSOR/ADMIN.
COMMITTEE
Public Works Department
Unanimous Approval; Forward to Regular Consent Agenda Meeting
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$155,000.00 $360,000.00 $0.00
Fund Source:
Comments: 2023-2028 CIP Pg. 3
MTG. DATE
RECORD OF COUNCIL ACTION
05/06/24
MTG. DATE
ATTACHMENTS
05/06/24
Informational Memorandum dated 04/19/24
2023-2028 CIP Pg. 3
Supplemental Agreement No. 1
Top-10 Project List
Minutes from Transportation and Infrastructure Committee meeting of 04/22/24
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City of Tukwila
Thomas McLeod, Mayor
INFORMATIONAL MEMORANDUM
TO: Transportation and Infrastructure Committee
FROM: Hari Ponnekanti, Public Works Director
BY: Cyndy Knighton, Senior Program Manager — Transportation
CC: Thomas McLeod, Mayor
DATE: April 19, 2024
SUBJECT: Neighborhood Traffic Calming Program On -Call Contract
Project No. 82110301
Supplemental Agreement #1
ISSUE
Execute a supplemental agreement with KPG (dba Psomas) to provide on -call engineering and
design services for the Neighborhood Traffic Calming Program (NTCP).
BACKGROUND
Since 2021, staff have been working on projects identified in the Staff Top-10 Recommended NTCP
Projects. Three projects have been fully completed: Allentown Neighborhood Speed & Safety Study;
Tukwila Community Center Pedestrian Crossing Safety Improvements; and S 144th Street/46th
Avenue S ADA Ramps. Three others are nearly completed, pending a final discussion with the
schools: Tukwila Elementary School Safety Improvements; Cascade View Elementary School Safety
Improvements; and Impact Charter School Safety Improvements. Macadam Road Speed and Safety
Improvements and a City-wide review of speed limits have already been assigned to KPG to conduct.
Southcenter Boulevard/65th Avenue S Pedestrian Safety Improvements has been changed to a new
traffic signal installation, with design underway and construction in 2025. The last remaining Staff Top-
10 project to complete is the S Ryan Way Pedestrian Safety Improvements.
ANALYSIS
After further exploration regarding S Ryan Way, staff has determined the needs surpass the original
plan. In addition to the identified safety concerns, the road routinely develops potholes that must be
fixed regularly by the street crew. A large senior housing development is under construction south of
S Ryan Way off 47th Ave S that may warrant a traffic signal. A full CIP project must be developed, and
funding acquired. To do this additional work, the contract budget for the on -call project with KPG
needs to be increased.
FINANCIAL IMPACT
Funding is fully available under the current budget.
Current Contract
Supplement No. 1
Total Contract
$100,000 (2023 Budget) 2023 Design Budget $155,000
$55,000 (2024 Budget) 2024 Design Budget $155,000
$155,000 Total 2023-2024 CIP Budget $360,000
RECOMMENDATION
The Council is being asked to approve the supplemental agreement for a total contract amount of
$155,000 and consider this item on the Consent Agenda at the May 6, 2024, Regular Meeting.
ATTACHMENTS
• CIP Page
• Supplemental Agreement No. 1
https://tukwilawa.sharepoint.com/sites/publicworks/engineering/pw drop box/01 tic agenda/2024 agenda items/tic 04-22-24/7. ntcp on -call contract supplemental
agreement/info memo - on -call contract supplemental agreement #1.docx
17
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INFORMATIONAL MEMO
Page 2
• Top-10 Project List
https://tukwilawa.sharepoint.com/sites/publicworks/engineering/PW Drop Box/01 TIC Agenda/2024 Agenda Items/TIC 04-22-24/7. NTCP On -Call Contract Supplemental
1 IIAgreement/INFO MEMO - On -Call Contract Supplemental Agreement #1.docx
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CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2023 to 2028
PROJECT: Traffic Calming/Residential Safety Improvements Project No. 80010301
Programmatic approach to addressing neighborhood traffic concerns through a variety of methods.
DESCRIPTION: Residential street improvements with sidewalks, safety improvements, and bike facilities.
JUSTIFICATION: Neighborhood revitalization by improving residential streets.
STATUS: Future candidates are listed in the citywide comprehensive update and safety -based prioritization of
residential street improvements, sidewalks, and bike lanes.
MAINT. IMPACT: Varies, depends on treatment(s) used.
COMMENT: Residential improvements and traffic calming features to reduce speeds and improve pedestrian and bicycle
safety such as the speed cushions, RRFB crossings, LED enhanced signs, Radar driver feedback signs, etc.
FINANCIAL Through Estimated
(in $000's)
2021 2022 2023
2024
2025
2026
2027
2028
BEYOND TOTAL
EXPENSES
Design
7
100
155
155
155
155
155
155
155
1,192
Land (R/W)
0
Const. Mgmt.
0
Construction
93
300
495
420
495
495
495
495
495
3,783
TOTAL EXPENSES
100
400
650
575
650
650
650
650
650
4,975
FUND SOURCES
ARPA
100
400
400
400
500
Awarded Grant
0
Proposed Grant
250
175
250
250
250
250
250
1,675
Mitigation Expected
0
City Operating Funds
0
0
400
400
400
400
400
2,000
TOTAL SOURCES
100
400
650
575
650
650
650
650
650
5,475
2023 - 2028 Capital Improvement Program
® ,M
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City of Tukwila
6200 Southcenter Boulevard, Tukwila WA 98188
Agreement Number: 23-073
CONTRACT FOR SERVICES
Amendment #1
Between the City of Tukwila and KPG Psomas Inc.
That portion of Contract No. 23-073 between the City of Tukwila and KPG Psomas Inc. is
hereby amended as follows:
Section 4:
4. Payment. The Consultant shall be paid by the City for completed work and for services
rendered under this Agreement as follows:
A. Payment for the work provided by the Consultant shall be made as provided on
Exhibit A" attached hereto, provided that the total amount of payment to the
Consultant shall not exceed $155,000 without express written modification of the
Agreement signed by the City.
All other provisions of the contract shall remain in full force and effect.
Dated this
day of , 20
CITY OF TUKWILA CONTRACTOR:
Thomas McLeod, Mayor
ATTEST/AUTHENTICATED:
Andy Youn, City Clerk
APPROVED AS TO FORM:
Office of the City Attorney
By:
Printed Name:
Title:
CA Reviewed May 2020
' - • - 7
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Staff Top-10 Recommended NTCP Projects
Modified 6/03/2022
Original Cost Updated Cost Updated Cost
Project Details Potential Treatment Options Status
Estimate Range Estimate Range
A Allentown Neighborhood
Speed and Safety Study
Since 2018, five individual requests for traffic calming have been recorded in the NTCP list of requests; additional traffic
complaints have been made to the City over prior years. Addressing traffic safety concerns in Allentown is a top priority for
the City.
• Draft Transportation Safety Study
completed.
• Conducted public outreach
meetings on 3/22/22 and 4/26/22.
•Submitted WSDOT Pedestrian and
Bicycle Program Grant application
in 5/2022.
• New traffic counts are being done
to evaluate improvements.
$50,000-80,000
$20k for study
$640k for CN of
study
recommendations
$680,000
Study neighborhood -wide volume, speed, classification and
safety issues. Identify and design Level 1 and Level 2
treatments throughout Allentown.
Level 1: Improved signage; radar feedback signs; pavement
marking modifications.
Level 2: Sidewalks; curb extensions; raised crosswalk; traffic
calming; and remove the eastbound right -turn slip lane and
reconfigure the S 124th Street/50th Place S intersection.
B Tukwila Elementary School
Safety Improvements
Since 2018, 12 traffic calming requests have been made in the Tukwila Hill neighborhood, with a significant number near
Tukwila Elementary School. Common complaints have been about speeding and crosswalk or pedestrian safety.
Additionally, the Council has asked for proactively addressing or anticipating concerns, specifically around school zones.
Some improvements have been made around Tukwila Elementary School already but more improvements are needed.
• Transportation Safety Study
initiated 5/2022.
• Collecting transportation counts
and speed data before the end of
the school year.
• Improvements are expected to be
installed in 2023.
$30,000-80,000
TBD
$30,000-80,000
Address pedestrian mobility, crosswalk safety concerns,
speeding, sight distance, and upgrade School Zone signage.
Level 1: School Zone beacons; improved signage; radar
feedback signs; pavement marking modifications.
Level 2: Curb extensions; RRFB installation; ADA ramp
upgrades; improved illumination.
C Impact Charter School Safety
Improvements
A request specific to the newly opened Impact Charter School was received in 2019. The request was to provide a signed
school zone, which Tukwila has provided signs marking school crossings on S 148th Street. ADA-compliant ramps have not
been installed at the marked school crossings. The charter school has expanded their site to the north which requires
creating a school zone on S 146th Street and other potential improvements for children's safety. Additionally, the Council
has asked for proactively addressing or anticipating concerns, specifically around school zones.
• Transportation Safety Study
initiated 5/2022.
• Collecting transportation counts
and speed data before the end of
the school year.
• Proposed private development
may provide ADA ramp
improvement on S 146th Street.
$8,000-15,000
TBD
$8,000-15,000
Provide school crossing improvements, establish school zone Level
on S 146th Street, if needed. Provide school crossing and
improvements, observe operating speeds, if nec-
establish speed zone. Jump to top
1: Improved signage for school zones on S 148th Street
S 146th Street; crosswalk installations.
vel 2: ADA ramp improvements; RRFB installations; curb
tensions.
D Cascade View Elementary
School Safety Improvements
Since 2018, the Cascade View neighborhood has seen 9 requests for traffic calming. Four of the requests were about
speeding, school crossing and pedestrian safety at locations around the Cascade View Elementary School. 85th Percentile
speeds of "30MPH have been recorded, but analysis is needed to identify if speeding occurs during the 20MPH-active school
zone period. Additionally, the Council has asked for proactively addressing or anticipating concerns, specifically around
school zones.
• Transportation Safety Study
initiated 5/2022.
• Collecting transportation counts
and speed data before the end of
the school year.
• Improvements are expected to be
installed in 2023.
$8,000-15,000
TBD
$8,000-15,000
Upgrade School Zone signing, design and install pedestrian
crossing improvements.
Level 1: Improved signage for school zones on S 148th Street
and S 146th Street; crosswalk installation.
Level 2: ADA ramp improvements; curb extensions;
enhanced crosswalk treatments.
E Tukwila Community Center
Pedestrian Crossing Safety
Improvements
The City Council has expressed desire for the NTCP to have a proactive element in addressing traffic calming and safety
needs throughout the City. The TCC is a well -utilized facility by the Allentown neighborhood as well as the entire City and
surrounding area. Concerns over the pedestrian crossings on S 124th Street have been raised by staff and residents in the
past, along with the larger complaints of speeding in Allentown. Increasing pedestrian visibility to improve safety in this high-
use area is a recommended top priority for the NTCP.
• Design completed for RRFBs, curb
extensions and ADA ramps at 44th
Avenue S and 46th Avenue S.
• Installation scheduled for summer
2022.
$80,000-100,000
$15k PE
$47k RRFB units
$78k RRFB
Installation
$110,000.00
Install pedestrian safety improvements on
S 124th Street at 44th Avenue S and 46th Avenue S.
Level 1: Improve pedestrian crossing signage.
Level 2: RRFB installations; upgrade ADA ramps; curb
extensions; improved illumination.
Staff Top-10 Recommended NTCP Projects
Modified 11/28/2023
Original Cost Updated Cost Updated Cost
Project Details Potential Treatment Options Status
Estimate Range Estimate Range
F Macadam Road Speed and
Safety Improvements
At least five requests for traffic calming, specific to speeding (and some secondary reasons) have been made since 2018. A
radar feedback sign was placed near the 13700 block in 2019 but requests have continued to be made. Additional analysis is
warranted to determine what other improvements could be used to address the speeding, especially where Macadam Road
has extremely limited sight distance due to the curvy nature of the roadway.
• Design to begin in 2/3Q.
$10,000 - 30,000
TBD
$10,000 - 30,000
Design and install treatments addressing speeding and curve
safety north of S 144th Street.
Level 1: Improved signage; LED chevron signs; channelization
modifications.
Level 2:
G Southcenter Boulevard/65th
Avenue S Pedestrian Safety
Improvements
Staff identified the need for improvement pedestrian safety at this location several years ago. Southcenter Boulevard is a 5-
lane roadway with known speeding issues along with curves that restrict sight distance. A high pedestrian usage at this
intersection accessing the King County Metro bus stop that services both the Rapid Ride F-Line and Route 150, both
workhorses of the south County transit network, justifies improving pedestrian crossing safety. This intersection is slated for
full signalization in the future, but interim pedestrian safety improvements should be considered sooner.
• Funding available for design of full
signal in 2022 CIP.
• Design to begin in 2022.
• Will consider signage
improvements for interim in 2/3Q.
$50,000-$90,000
TBD
$50,000-$90,000
Design and install pedestrian safety improvements
Level 1: Improved signage for pedestrian crossing
Level 2: RRFB installation; ADA ramp upgrades; improved
illumination
H City-wide Residential Speed
Limit Review
As part of the City Council's expressed desire to proactively look at traffic calming needs, a full review of the residential
street posted speed limits is recommended by staff. State law establishes city speed limits at 25MPH unless an engineering
study is completed to justify higher speed limits. Most residential streets are posted at 25MPH today, but there are many
that are posted at 30MPH or 35MPH. Likely, those speed limits are legacies of past annexation areas, where a speed study
was completed by King County. The general impression Staff has is that most residents and elected officials would be
happier with lower speed limits. City of Seattle has also recently lowered all speed limits nearly city-wide to be 25MPH.
• Not started yet.
$5,000-8,000
TBD
$5,000-8,000
Identify residential streets with speed limits currently above
25MPH. Conduct volume, speed and safety review.
Recommend changes to speed limits, as necessary.
Level 1: Modify speed limit ordinance; as needed; install new
signs; as needed.
Level 2:
I S Ryan Way Pedestrian Safety
Improvements
Two requests for traffic calming to address speed. • - - • - • - - - .n crossing safety in the Ryan Hill area have been made in
2021. New developments are coming forward th. Jump to top e residential population of this part of the City with multi-
• Transportation Safety Study for
improved signage and safety
improvements may begin in 2/3Q.
• Construction of improvements
possible in 2023.
$10,000-100,000
TBD
$10,000-100,000
family developments. The speed concerns, especially along S Ryan Way, coupled with the new housing developments
increasing the likelihood of increased pedestrian activity, warrants this analysis be recommended as a top priority.
Safety study on S Ryan Way from MLK Jr. Way to east city
limits, focusing on speeding and pedestrian safety.
Recommend Level 1 and Level 2 improvements. Design and
construct improvements.
Level 1: Improved signage.
Level 2: Curb extension, improved illumination.
J S 144th Street/46th Avenue S
ADA Ramps
The Tukwila School District requested school crossing safety improvements at this intersection in 2017. A new Rectangular
Rapid Flashing Beacon was installed in 2019. At the time the RRFB was installed, the City was also submitting a grant
application for the 46th Avenue S Safe Routes to School project, which would improve pedestrian safety between this
intersection south to S 150th Street, and would include either a raised pedestrian crosswalk at the RRFB or install ADA-
compliant curb ramps. The grant was not awarded. State law requires ADA ramps be brought up to current standards
anytime a new signal, including the RRFB, is installed. Since grant monies for the larger improvement are not expected in the
short term, staff recommends this as a priority to comply with all state and federal laws regarding ADA requirements.
• Design at 50% with construction
to be done with the 2022 Annual
Overlay Project.
$15,000-20,000
$15k PE
$90k Construction
$105,000
Design and install ADA-compliant ramps at the intersection.
Level 1:
Level 2: ADA upgrades to ramps at RRFB (not done at time of
RRFB installation due to budget constraints).
■ Total $266,000-$538,000
$808,000
$1,016,000 -
$1,233,000
Transportation & Infrastructure Services Committee Minutes April22, 2024
F. Change Order: Riverton Creek Flapgate Removal Project
Staff is seeking approval of Change Order No. 4 to Contract No. 20-052 with R.L. Alia Company
in the amount of $72,285.08.
Item(s) for follow-up:
Determine if Washington State Recreation and Conservation Office can contribute to cost.
Committee Recommendation
Unanimous approval. Forward to May 6, 2024 Regular Consent Agenda.
G. Supplemental Agreement: Neighborhood Traffic Calming Program
*Staff is seeking approval of a supplemental agreement with KPG Psomas, Inc. in the amount
of $155,000 for on -call engineering and design services for the Program.
Committee Recommendation
Unanimous approval. Forward to May 6, 2024 Regular Consent Agenda.
H. Grant Application: 2024 Annual Overlay - 50th Place Overlay
Staff is seeking approval to apply to the Transportation Improvement Board Complete
Streets program in the amount of $400,000 to fund a portion of the 2024 Annual Overlay
Program.
Committee Recommendation
Unanimous approval.
I. Surface Water Comprehensive Plan
Staff provided an introduction to the 2024 Draft Surface Water Comprehensive Plan and
associated capital projects.
Committee Recommendation
Discussion only.
J. Future Water Reservoir Update
Staff presented an update on the project.
Item(s) for follow-up:
Provide information on historically significant buildings in the city.
Committee Recommendation
Discussion only.
The meeting adjourned at 6:45 p.m.
Committee Chair Approval
Minutes by LH
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25
26
Jump to top
COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
Prepared by
Mayor's review
Council review
05/06/24
JR
ITEM INFORMATION
ITEM NO.
5.D.
STAFF SPONSOR: MIKE RONDA
ORIGINAL AGENDA DATE: 05/06/24
AGENDA ITEM TITLE 2023 Overlay and Repair Project
Project Completion and Acceptance
CATEGORY ❑ Discussion
Mtg Date
/1
Motion
Date 05/06/24
❑ Resolution
Mtg Date
❑ Ordinance
Mtg Date
❑ Bid Award
Mtg Date
❑ Public Hearing
Mtg Date
❑ Other
Mtg Date
Mtg
SPONSOR ❑Council ❑Mayor ❑HR ❑DCD ❑Finance ❑Fire ❑TS ❑P&R ❑Police Al PW ❑Court
SPONSORS The Notice to Proceed with Lakeside Industries Inc, was issued on July 10. 2023 for the
SUMMARY 2023 Overlay and Repair Project and S 119th St. Bridge Raised Crosswalk Project.
Construction was physically complete on March 6, 2024. Council is being asked to accept
the project as complete and authorize the release of the insurance, retainage and
performance bonds, for the 2023 Overlay and Repair Project construction contract with
Lakeside Industries, Inc. in the final amount of $1,098,038.59.
REVIEWED BY
/1 Trans&Infrastructure
❑ CommunitySvs/Safety ❑ Finance Comm. ❑ Planning/Economic Dev.
❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
COMMITTEE CHAIR: ARMEN PAPYAN
❑ LTAC
DATE: 04/22/24
RECOMMENDATIONS:
SPONSOR/ADMIN.
COMMITTEE
Public Works Department
Unanimous Approval; Forward to Regular Consent Agenda Meeting
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$0.00 $1,296,481.50 $0.00
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
05/06/24
MTG. DATE
ATTACHMENTS
05/06/24
Informational Memorandum dated 04/19/24
Project Site Maps
Project Under/Over Sheet
Minutes from Transportation and Infrastructure Committee meeting of 04/22/24
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27
28
Jump to top
City of Tukwila
Public Works Department - Hari Ponnekanti, Director/City Engineer
Thomas McLeod, Mayor
INFORMATIONAL MEMORANDUM
TO: Transportation and Infrastructure Committee
FROM: Hari Ponnekanti, Public Works Director
BY: Michael Ronda, Project Manager
CC: Mayor Tom McLeod
DATE: April 19, 2024
SUBJECT: 2023 Overlay and Repair Project - Proj #82310401 & 92210301, Contract No. 23-112
Project Completion and Acceptance
ISSUE
Accept contract as complete and authorize release of insurance, retainage and performance bond.
BACKGROUND
The Notice to Proceed for Contract No. 23-112 with Lakeside Industries Inc, of Issaquah, Washington
was issued on July 10. 2023 for the 2023 Overlay and Repair Project and S 119th St. Bridge Raised
Crosswalk Project. The project included pavement overlay and repair of ten sites within the City of
Tukwila. For the 2023 Overlay, the Raised Crosswalk and RRFB installation in Allentown was included
under a separate schedule to take advantage of economies of scale for this Neighborhood Traffic
Calming, ADA and Complete Streets work. The attached maps show the areas of work.
ANALYSIS
Construction was Physically Complete on March 6, 2024, after an extended delay for RRFB equipment
(specifically the poles). The budget for the 2023 Overlay & Repair was $1,296,481.50. There was no
explicit contingency dedicated to this project. No formal Change Orders were executed for the work
since all changes fit within existing bid items or were performed under allowable Force Account items.
Under -runs were primarily due to reduced quantities of Asphalt Roadway Planing and Reuse, Crushed
Surfacing Base Course and various Force Account Items not used. Major Overrun items included
Asphalt Pavement Removals Including Haul and Planing Bituminous Pavement.
Construction Contract Amount $1,296,481.50
Over -runs 61,712.11
Under -runs (260,155.02)
Total Amount to be Paid $ 1,098,038.59
RECOMMENDATION
Council is being asked to formally accept the project as complete and authorize the release of the
insurance, retainage and performance bonds, subject to standard claim and lien release procedures, for
the 2023 Overlay and Repair Project construction contract with Lakeside Industries, Inc. in the final
amount of $1,098,038.59 and consider this item on the Consent Agenda at the May 6, 2024 Regular
Meeting.
ATTACHMENT - Project Site Maps, Project Under/Over Sheet
Jump to top
29
30
Jump to top
Program \CADD\SheetFiles\
K: PROJECTS\TUKWILA\9TUK
2023 ANNUAL OVERLAY & REPAIR PROGRAM
PROJECT NO. 82310401
MAY 2023
MAYOR
ALLAN EKBERG
DIRECTOR OF PUBLIC WORKS/ CITY ENGINEER
HARI PONNEKANTI, P.E.
SCHEDULE OF DRAWINGS
SHEET NO. SHEET TITLE
SCHEDULE A
1
2 —4
5-6
7
8
9 — 10
11
12 — 13
14
15 —16
17 — 18
19
SCHEDULE B
20 — 26
COVER
DETAILS
51ST AVE S
S 139TH ST
S 137TH ST
32ND AVE S
33RD PL S
S 140TH ST
35TH AVE S
S 142ND ST
37TH AVE S
S 144TH ST
S 119TH ST BRIDGE/ 42ND AVE
S RAISED CROSSWALK AND RRFB
LEGEND
EXISTING:
III
OE
-9-
-0-
0
WATER VALVE
Jump to top
CITY COUNCIL
CYNTHIA DELOSTRINOS JOHNSON, COUNCIL PRESIDENT „t,
KATHY HOUGARDY
DE'SEAN QUINN
KATE KRULLER
THOMAS MCLEOD
MOHAMED ABDI
TOSH SHARP
TELEPHONE MANHOLE
FIBER OPTIC MANHOLE
POWER POLE
MONUMENT
SANITARY SEWER MANHOLE
WATER METER
CATCH BASIN
JUNCTION BOX TYPE 1,2
SIGNAL CONTROLLER CABINET
TREE
CRUSHED GRAVEL
CEMENT CONC. PAVEMENT
VEGETATION
FENCELINE
ROW LIMITS (SURVEY)
ROW LIMITS (GIS)
PROPOSED:
NNNNNNNNNNNN
32ND AVE S &
33RD PL S
140TH ST & 35TH
AVE S & S 142ND
ST & 37TH AVE S
THICKENED EDGE
PAVEMENT REPAIR
HMA OVERLAY
HMA PAVEMENT SECTION
CRUSHED SURFACING TOP COURSE
CEMENT CONC. PAVEMENT
GRINDING AND PAVING LIMITS
SAWCUT
INLET PROTECTION PER WSDOT STD
LANDSCAPE AREA
SUFACE FLOW DIRECTION
PLAN 1-40.20
S 137TH ST &
S 139TH ST &
51ST AVE S
S 144TH ST &
PZJSLIC WORKS DEPT_
*ENGINEERING *STREETS *WATER* SEWER*
designed
drawn
checked
prof eng
proj dir
field bk no
by
MKE
EH
BMC
date
03/23
03/23
03/23
KPG
PS OMAS
Seattle
3131 Elliott Avenue, Suite 400
Seattle, WA 98121 206.286.1640
Tacoma I Wenatchee I KPG.com
BID
DOCUMENTS
2023 ANNUAL OVERLAY &
REPAIR PROGRAM
COVER
no date
revisions
1
26
file no 9TUK010400-COV.DWG
scale
date 04/2023
/ 1
N SCHEDULE B- S 119TH ST BRIDGE! 42ND
verlay Program\CADD\119th CAD files\9TUK000 — COV.dwg 4/19/2023
\PROJECTS\TUKIMLA\9TUK010400-202
AVE S RAISED CROSSWALK AND RRFB
PROJECT NO. 92210301
APRIL 2023
MAYOR
ALLAN EKBERG
DIRECTOR OF PUBLIC WORKS
HARI PONNEKANTI, P.E.
CITY ENGINEER
HARI PONNEKANTI, P.E.
SCHEDULE OF DRAWINGS
SHEET NO. SHEET TITLE
SCHEDULE B
20 COVER
21 DETAILS
22 RRFD DETAILS
24 EXISTING CONDITIONS & SITE PREPARATION
25 42ND AVE S — ROADWAY PLAN
26 42ND AVE S — RAMP DETAIL
LEGEND
EXISTING:
04
m
O
0
0
*
CITY COUNCIL
TCYNTHIA DELOSTRINOS JOHNSON, PRESIDENT
KATHY HOUGARDY
DE'SEAN QUINN
KATE KRULLER
THOMAS MCLEOD
MOHAMED ABDI
TOSH SHARP
WATER VALVE
Jump to top
TELEPHONE MANHOLE
FIBER OPTIC MANHOLE
POWER POLE
MONUMENT
SANITARY SEWER MANHOLE
WATER METER
CATCH BASIN
JUNCTION BOX TYPE 1,2
SIGNAL CONTROLLER CABINET
TREE
CRUSHED GRAVEL
CEMENT CONC. PAVEMENT
VEGETATION
FENCELINE
ROW LIMITS (SURVEY)
ROW LIMITS (GIS)
PROPOSED:
a
SD
CEMENT CONCRETE PAVEMENT
GRAVEL/ CSTC
FULL DEPTH HMA PAVEMENT
DETECTABLE WARNING SURFACE
SAWCUT LINE
DRAINAGE STRUCTURE
STORM SEWER PIPE
STORM DRAINAGE STRUCTURE LABEL
INLET PROTECTION PER WSDOT STD PLAN 1-40.20
S 119TH ST
CROSSING
PUBLIC WORKS
*ENGINEERING* STREETS *WATER* SEWER*
designed
drawn
checked
proj eng
proj dir
field bk no
by
MKE
MKE
BMC
date
04/23
04/23
04/23
KPG
PS OMAS
Seattle
3131 Elliott Avenue, Suite 400
Seattle, WA 98121 206.286.1640
Tacoma I Wenatchee I KPG.com
BID
DOCUMENTS
SCHEDULE B- S 119TH ST BRIDGE/ 42ND
AVE S RAISED CROSSWALK AND RRFB
COVER
no date
revisions
20
26
ftleno 9TUK000-COV.DWG
scale
date 217/23
NoilLA k
of, 4 \
MONTHLY
CONSTRUCTION
ESTIMATE
KPG
.,
'°.r -=
PSOMAS
Project: 2023 Overlay Program Date: 3/8/2024
Contractor: Lakeside Industries, Inc. Estimate No: 6 - Final
Address: 6505 226th PI SE STE 200 City Project No.: 82310401, 92210301
Issaquah, WA, 98027-9805 City Contract No.: 23-112
Owner: City of Tukwila Original Contract Amount: $ 1,296,481.50
Pay Period:
1-Dec-23 to 30-Mar-24 Current Authorized Amount: $ 1,296,481.50
City Budget Nos.:
PREVIOUS
AMOUNT
TOTAL DUE
THIS ESTIMATE
TOTAL AMOUNT
TO DATE
A. Schedule A Items (see attached)
$923,818.03
$1,050.00
$924,868.03
B. Schedule B Items (see attached)
$145,408.72
$27,761.84
$173,170.56
C. Total Contract Amount Due
$1,069,226.75
$28,811.84
$1,098,038.59
D. Retainage (None - Bond #107847235)
$0.00
$0.00
$0.00
E. Amount Due Contractor (C - D)
$1,069,226.75
$28,811.84
$1,098,038.59
I HEREBY CERTIFY THAT THIS IS A TRUE AND I HAVE REVIEWED THIS ESTIMATE, APPROVED:
CORRECT ESTIMATE; THAT THE WORK WAS BELIEVE IT TO BE TRUE AND
ALLY PERFORMED AND MATERIAL CORRECT AND RECOMMEND
top
ISHED; AND THAT THE AMOUNT IS JUST PAYMENT OF THE AMOUNT SHOWN.
AND DUE ME.
A'frLda
Lakeside Industries, Inc. Date KPG Psomas City of Tukwila
File: 2023 Overlay PE_#6-Final.xlsx - Tab: Signature Summary
p to top
CONTRACT INFORMATION ESTIMATE INFORMATION SCHEDULE INFORMATION
2023 Overlay Program PAY APPLICATION START DATE 12/1/2023 INITIAL CONTRACT TIME 60
IFD1
�J'f�1lA �4S
PAY APPLICATION END DATE 3/30/2024
ESTIMATE No. 6 Final CHANGE ORDER DAYS 0
Z
ORIGINAL CONTRACT AMOUNT ($): $1,296,481.50
Contractor: Lakeside Industries, Inc. AUTHORIZED CONTRACT TIME 60
PSOMAS
4
COT Proj No.: 82310401, 92210301 CHANGE ORDER ADJUSTMENT ($): $0.00
��
KPG Proj No.: 9TUK101400 TOTAL UNCUMBERED AMOUNT ($): $1,296,481.50 i'�
Total Previous
Pay Estimate 06
Item No.
Description
Plan
Quantity
Units
Unit Price
Contract Total
Previous
Qty
Previous Cost
Qty
Cost
Qty to Date
Cost to Date
Percent Complete
to Date
SCHEDULE A - 2023 ANNUAL OVERLAY & REPAIR PROGRAM
ROADWAY IMPROVEMENTS
(Yellow Shading - Common Costs)
Al
UNEXPECTED SITE CHANGES
1
FA
$ 55,500.00
$55,500.00
0.12
6,643.77
$0.00
0.12
$6,643.77
11.97%
A3
RESOLUTION OF UTILITY CONFLICTS
1
FA
$ 6,000.00
$6,000.00
0.00
0.00
$0.00
0.00
$0.00
0.00%
A4
SPCC PLAN
1
LS
$ 550.00
$550.00
1.00
550.00
$0.00
1.00
$550.00
100.00%
A5
MOBILIZATION
1
LS
$ 94,000.00
$94,000.00
1.00
94,000.00
$0.00
1.00
$94,000.00
100.00%
A6
PROJECT TEMPORARY TRAFFIC CONTROL
1
LS
$ 140,500.00
$140,500.00
1.00
140,500.00
$0.00
1.00
$140,500.00
100.00%
A24
EROSION & WATER POLLUTION CONTROL
1
FA
$ 10,750.00
$10,750.00
0.00
0.00_
$0.00
0.00
$0.00
0.00%
A7
ASPHALT PAVEMENT REMOVAL INC. HAUL
220
SY
$ 65.00
$14,300.00
482.66
31,372.90
$0.00
482.66
$31,372.90
219.39%
Al
REMOVAL OF STRUCTURES & OBSTRUCTION
1
LS
$ 7,500.00
$7,500.00
1.00
7,500.00
$0.00
1.00
$7,500.00
100.00%
All
ASPHALT PAVEMENT PLANING & REUSE
4090
SY
$ 6.00
$24,540.00
0.00
0.00
$0.00
0.00
$0.00
0.00%
Al2
ROADWAY EXCAVATION INCL. HAUL
90
CY
$ 125.00
$11,250.00
0.00
0.00
$0.00
0.00
$0.00
0.00%
A13
CRUSHED SURFACING TOP COURSE
640
TN
$ 100.00
$64,000.00
258.89
25,889.00
$0.00
258.89
$25,889.00
40.45%
A14
PAVEMENT REPAIR EXCAVATION INCL. HAUL
50
CY
$ 150.00
$7,500.00
0.00
0.00
$0.00
0.00
$0.00
0.00%
A15
HMA CL. 1/2" PG 58H-22
2340
TN
$ 125.00
$292,500.00
2369.52
296,190.00
$0.00
2369.52
$296,190.00
101.26%
A16
HMA FOR PAVEMENT REPAIR CL 1/2" PG 58H-22
100
TN
$ 150.00
$15,000.00
113.79
17,068.50
$0.00
113.79
$17,068.50
113.79%
A17
TEMPORARY PAVEMENT
180
TN
$ 100.00
$18,000.00
0.00
0.00
$0.00
0.00
$0.00
0.00%
A18
THICKENED EDGE
2630
LF
$ 1.50
$3,945.00
3130.70
4,696.05
$0.00
3130.70
$4,696.0500
119.04%
A19
PLANING BITUMINOUS PAVEMENT
1
= I
SY
$ 5.50
$80,465.00
17793.15
97,862.33
$0.00
17793.15
$97,862.33
121.62%
A20
ADJUST MANHOLE
EA
$ 670.00
$9,380.00
14.00
9,380.00
$0.00
14.00
$9,380.00
100.00%
A21
ADJUST CATCH BASIN
EA
$ 670.00
$27,470.00
13.00
8,710.00
$0.00
13.00
$8,710.00
31.71%
A22
ADJUST WATER VALVE
C
EA
$ 495.00
$5,445.00
9.00
4,455.00
$0.00
9.00
$4,455.00
81.82%
A23
ADJUST WATER METER BOX
O
EA
$ 670.00
$4,020.00
0.00
0.00
$0.00
0.00
$0.00
0.00%
A25
INLET PROTECTION
EA
$ 85.00
$4,845.00
57.00
4,845.00
$0.00
57.00
$4,845.00
100.00%
A29
WHEEL STOP
21
EA
$ 220.00
$4,620.00
21.00
4,620.00
$0.00
21.00
$4,620.00
100.00%
A30
ADJUST MONUMENT CASE & COVER
1
EA
$ 495.00
$495.00
1.00
495.00
$0.00
1.00
$495.00
100.00%
A35
ADJUST JUNCTION BOX
1
EA
$ 555.00
$555.00
0.00
0.00
$0.00
0.00
$0.00
0.00%
CO - XX Place Holder
$ 0.00
$0.00
0.00
0.00
$0.00
0.00
$0.00
:HANGS TOTAL
$0.00
$0.00
Subtotal Roadway Improvements
$903,130.00
$754,777.55
$0.00
Sales Tax Roadway Improvements (N/A Rule 171)
$0.00
$0.00
$0.00
Net Payment Roadway Improvements
$903,130.00
$754,777.55
$0.00
SIDEWALKS
A2
ADA FEATURES SURVEYING
1
LS
$ 4,400.00
$4,400.00
1.00
$4400.00
$0.00
1.00
$4,400.00
100.00%
A8
CEMENT CONC. CURB REMOVAL INCL. HAUL
580
LF
$ 29.00
$16,820.00
408.20
$11837.80
$0.00
408.20
$11,837.80
70.38%
A9
CEMENT CONC. SIDEWALK REMOVAL INCL. HAUL
340
SY
$ 57.00
$19,380.00
350.46
$19976.22
$0.00
350.46
$19,976.22
103.08%
A26
CEMENT CONC. CURB & GUTTER
480
LF
$ 46.00
$22,080.00
570.00
$26220.00
$0.00
570.00
$26,220.00
118.75%
A27
CEMENT CONC. DRIVEWAY
100
SY
$ 94.00
$9,400.00
44.26
$4160.44
$0.00
44.26
$4,160.44
44.26%
$6
Item No.
Description
Plan.
Quantty
Units
Unit Price
Contract Total !II Previous
Qty
Previous Cost Qty
Cost
Qty to Date
Cost to Date
Percent Complete
to Date
A28
CEMENT CONC. DRIVEWAY ENTRANCE
30
SY
$ 110.00
$3,300.00 11.66
$1282.60
$0.00
11.66
$1,282.60
38.87%
A31
CEMENT CONC. SIDEWALK
310
SY
$ 83.00
$25,730.00 313.23
$25998.09
$0.00
313.23
$25,998.09
101.04%
A32
CEMENT CONC. CURB RAMP TYPE PARALLEL
4
EA
$ 3,300.00
$13,200.00 4.00
$13200.00
$0.00
4.00
$13,200.00
100.00%
A33
CEMENT CONC. CURB RAMP TYPE PERPENDICULAR A
1
EA
$ 3,300.00
$3,300.00 1.00
$3300.00
$0.00
1.00
$3,300.00
100.00%
A34
CEMENT CONC. CURB RAMP TYPE SINGLE DIRECTION A
1
EA
$ 3,300.00
$3,300.00 1.00
$3300.00
$0.00
1.00
$3,300.00
100.00%
CO - XX Place Holder
$ 0.00
$0.00 0.00
$0.00
$0.00
0.00
$0.00
$0.00
$0.00
$0.00
Subtotal
Sidewalks
$120,910.00
$113,675.15
$0.00
Sales Tax Sidewalks
(N/A Rule 171)
$0.00
$0.00
$0.00
Net Payment
Sidewalks
$120,910.00
$113,675.15
$0.00
TRAFFIC CONTROL DEVICES
A36
SPEED CUSHION
3
EA
$ 3,800.00
$11,400.00
3.00
$11400.00
$0.00
3.00
$11,400.00
100.00%
A37
RAISED PAVEMENT MARKER TYPE 1
102
EA
$ 4.25
$433.50
106.00
$450.50
$0.00
106.00
$450.50
103.92%
A38
RAISED PAVEMENT MARKER TYPE 2
14
EA
$ 8.25
$115.50
16.00
$132.00
$0.00
16.00
$132.00
114.29%
A39
PERMANENT SIGNING
1
LS
$ 19,600.00
$19,600.00
li 1.00
$19600.00
$0.00
1.00
$19,600.00
100.00%
A40
PLASTIC SHARED LANE SYMBOL
6
EA
$ 357.00
$2,142.00
6.00
$2142.00
$0.00
6.00
$2,142.00
100.00%
A41
PLASTIC STOP LINE
106
LF
$ 10.50
$1,113.00
144.00
$1512.00
$0.00
144.00
$1,512.00
135.85%
A42
PLASTIC CROSSWALK LINE
210
SF
$ 6.50
$1,365.00
906.00
$5889.00
$0.00
906.00
$5,889.00
431.43%
A43
A43 PLASTIC LINE, 41N
1010
LF
$ 2.35
$2,373.50
0.00
$0.00
$0.00
0.00
$0.00
0.00%
A44
A44 PAINT LINE, 41N
3680
LF
$ 0.85
$3,128.00
4471.00
$3800.35
$0.00
4471.00
$3,800.35
121.49%
A45
A45 PAINTED ACCESS PARKING SYMBOL SPACE
1
EA
$ 110.00
$110.00
2.00
$220.00
$0.00
2.00
$220.00
200.00%
A46
A46 TEMPORARY PAVEMENT MARKINGS
2680
LF
$ 0.90
$2,412.00
2577.20
$2319.48
$0.00
2577.20
$2,319.48
96.16%
CO - XX Place Holder
$ 0.00
$0.00
0.00
$0.00
$0.00
0.00
$0.00
$0.00
$0.00
$0.00
Subtotal Traffic
Control Devices
$44,192.50
$47465.33
$0.00
Sales Tax Tra ontrol Devices
(N/A Rule 171)
$0.00
$0.00
$0.00
`
N:
3
ment Traffic
Control Devices
$44,192.50
$47465.33
$0.00
PROPERTY RESTORATION
A47
PROPERTY RESTORATION
O
FA
$ 13,500.00
$13,500.00
0.00
$0.00
$0.00
0.00
$0.00
0.00%
A48
BLACK VINYL COATED CHAIN LINK FENCE
p
LF
$ 395.00
$7,900.00
20.00
$7900.00
$0.00
20.00
$7,900.00
100.00%
CO XX Place Holder
-0
$ 0.00
$0.00
-
0.00
$0.00
$0.00
0.00
$0.00
CHANGE TOTAL
$0.00
$0.00
$0.00
Subtotal Property Restoration
$21,400.00
$7900.00
$0.00
Sales Tax Roadside Development (N/A Rule 171)
$0.00
$0.00
$0.00
Net Payment Property Restoration
$21,400.00
$7900.00
$0.00
FRANCHISE UTILITY ITEMS
A49
ADJUST GAS VALVE
2
EA
$ 495.00
$990.00
0.00
$0.00
$0.00
0.00
$0.00
0.00%
CO - XX Place Holder
$ 0.00
$0.00
0.00
$0.00
$0.00
0.00
$0.00
CHANGE TOM. $0.06
$0.00 $0.00
Subtotal Franchise Utility Items
$990.00
$0.00
$0.00
Sales Tax Franchise Utility Items(N/A Rule 171)
$0.00
$0.00
$0.00
Net Payment Franchise Utility Items
$990.00
$0.00
$0.00
Totals (Schedule A - Rule 171 - All Taxes Included) $1,090,622.50 $923,818.03 $0.00 $923,818.03
Item No.
Description
Plan
Quantity
Units
Unit Price
Contract Total
Previous Previous Cost Qty Cost
Qty
Qty to Date
Cost to Date
Percent Complete
to Date
SCHEDULE B- S 119TH ST BRIDGE/42ND AVE S RAISED CROSSWALK AND RRFB
ROADWAY IMPROVEMENTS
B6
REMOVAL OF STRUCTURES & OBSTRUCTION
1
LS
$ 16,000.00
$16,000.0011
1.00
$16000.00
$0.00
1.00
$16,000.00
100.00%
B7
ROADWAY EXCAVATION INCL. HAUL
70
CY
$ 125.00
$8,750.00
35.81
$4476.25
$0.00
35.81
$4,476.25
51.16%
B8
CRUSHED SURFACING TOP COURSE
45
TN
$ 115.00
$5,175.00
38.74
$4455.10
$0.00
38.74
$4,455.10
86.09%
B9
HMA CL. 1/2" PG 58H-22
33
TN
$ 175.00
$5,775.00
64.45
$11278.75
$0.00
64.45
$11,278.75
195.30%
B10
CEMENT CONCRETE PAVEMENT
20
CY
$ 825.00
$16,500.00
13.44
$11088.00
$0.00
13.44
$11,088.00
67.20%
B11
MODIFY EXISTING STORM DRAINAGE SYSTEM
1
LS
$ 12,750.00
$12,750.00
0.42'
$5350.00
$0.00
0.42
$5,350.00
41.96%
B27
RESOLUTION OF UTILITY CONFLICTS
1
LS
$ 2,750.00
$2,750.00
1.00
$2750.00
$0.00
1.00
$2,750.00
100.00%
CO - XX Place Holder
$ 0.00
$0.00
0.00
$0.00
$0.00
0.00
$0.00
$0.00
$0.00
$0.00
Subtotal Roadway
Improvements
$67,700.00
$55,398.10
$0.00
Sales Tax Roadway Improvements
(N/A Rule 171)
$0.00
$0.00
$0.00
Net Payment Roadway
Improvements
$67,700.00
$55,398.10
$0.00
SIDEWALKS
(Yellow Shading - Common Costs)
B1
UNEXPECTED SITE CHANGES
1
FA
$ 5,000.00
$5,000.00
0.01
$67.20
$0.00
0.01
$67.20
1.34%
B2
CONSTRUCTION SURVEYING
1
LS
$ 2,200.00
$2,200.00
1.00
$2200.00
$0.00
1.00
$2,200.00
100.00%
B3
SPCC PLAN
1
LS
$ 550.00
$550.00
1.00
$550.00
$0.00
1.00
$550.00
100.00%
B4
MOBILIZATION
1
LS
$ 20,000.00
$20,000.00
1.00
$20000.00
$0.00
1.00
$20,000.00
100.00%
B5
PROJECT TEMPORARY TRAFFIC CONTROL
1
LS
$ 32,500.00
$32,500.00
1.00
$32500.00
$0.00
1.00
$32,500.00
100.00%
B12
EROSION CONTROL & WATER POLLUTION PREVENTION
1
FA
$ 7,500.00
$7,500.00
0.00
$0.00
$0.00
0.00
$0.00
0.00%
B13
INLET PROTECTION
2
EA
$ 85.00
$170.00
2.00
$170.00
$0.00
2.00
$170.00
100.00%
B15
CEMENT CONC. TRAFFIC CURB & GUTTER
60
LF
$ 72.00
$4,320.00
96.00
$6912.00
$0.00
96.00
$6,912.00
160.00%
B16
CEMENT CONC. TRAFFIC CURB
50
LF
$ 72.00
$3,600.00
44.00
$3168.00
$0.00
44.00
$3,168.00
88.00%
B17
CEMENT CONC. DRIVEWAY ENTRANCE
20
SY
$ 138.00
$2,760.00
25.55'
$3525.90
$0.00
25.55
$3,525.90
127.75%
B20
CEMENT CONC. SIDEWALK
c
SY
$ 83.00
$4,150.00
62.69
$5203.27
$0.00
62.69
$5,203.27
125.38%
B25
BOLLARDS
3
EA
$ 1,650.00
$3,300.00
0.00
$0.00
$0.00
0.00
$0.00
0.00%
B26
METAL SAFTEY RAILING
LF
$ 315.00
$15,750.00
40.00
$12600.00
$0.00
40.00
$12,600.00
80.00%
CO - XX Place Holder
rt
$ 0.00
$0.00
0.00
$0.00
$0.00
0.00
$0.00
G
$0.00
$0.00
$0.00
Subtotal Sidewalks
$101,800.00
$86,896.37
$0.00
Sales Tax Sidewalks (N/A Rule 171)
$0.00
$0.00
$0.00
Net Payment Sidewalks
$101,800.00
$86,896.37
$0.00
TRAFFIC CONTROL DEVICES
B18
RPM,TYPE 1
32
EA
$ 4.25
$136.00
24.00
$102.00
$0.00
24.00
$102.00
75.00%
B19
RPM,TYPE 2
4
EA
$ 8.25
$33.00
13.00
$107.25
$0.00
13.00
$107.25
325.00%
B22
PERMANENT SIGNING
1
LS
$ 1,900.00
$1,900.00
1.00
$1900.00
$0.00
1.00
$1,900.00
100.00%
B23
PLASTIC CROSSWALK LINE
80
SF
$ 6.50
$520.00
70.00
$455.00
$0.00
70.00
$455.00
87.50%
B24
PLASTIC YIELD LINE SYMBOL
14
EA
$ 55.00
$770.00
10.00
$550.00
$0.00
10.00
$550.00
71.43%
CO - XX Place Holder
$ 0.00
$0.00
0.00
$0.00
$0.00
0.00
$0.00
$0.00
$0.00 $0.00
Subtotal Traffic Control Devices
$3,359.00
$3,114.25
$0.00
Sales Tax Traffic Control Devices (N/A Rule 171)
$0.00
$0.00
$0.00
Net Payment Traffic Control Devices
$3,359.00
$3,114.25
$0.00
Item No.
Description
Plan
Quantity
Units
Unit Price
Contract Total
Previous Previous Cost
Qty
Qty Cost
Qty to Date
Cost to Date
Percent Complete
to Date
TRAFFIC SIGNALS
B21
SOLAR POWERED RRFB SYSTEM, COMPLETE
1
LS
$ 27,500.00
$27,500.00[
0.00
$0.00 1.00
$27500.00
1.00
$27,500.00
100.00%
CO - XX Place Holder
$ 0.00
$0.00
0.00
$0.00
$0.00
0.00
$0.00
$0.00
$0.00
$0.00
Subtotal Traffic Signals
$27,500.00
$0.00
$27,500.00
Sales Tax Traffic Signals (N/A Rule 171)
$0.00
$0.00
$0.00
Net Payment Traffic Signals
$27,500.00
$0.00
$27,500.00
PROPERTY RESTORATION
B14
PROPERTY RESTORATION
1
FA
$ 5,500.00
$5,500.00
0.00_
$0.00 '
0.05
$261.84
0.05
$261.84
4.76%
CO - XX Place Holder
$ 0.00
$0.00
0.00 $0.00
$0.00
0.00
$0.00
$0.00
$0.00 $0.00
Subtotal Property Restoration
$5,500.00
$0.00
$261.84
$0.00
Sales Tax Property Restoration (N/A Rule 171)
$0.00
$0.00
$0.00
Net Payment Property Restoration
$5,500.00
$0.00
$261.84
Totals (Schedule B - Rule 171 - All Taxes Included) $205,859.00 $145,408.72 $27,761.84 $173,170.56
Totals (Schedule A&B) $1,296,481.50 $1,069,226.75 $27,761.84 $1,096,988.59
City of Tukwila
City Council Transportation & Infrastructure Services Committee
Meeting Minutes
April 22, 2024, 5:30 p.m. - Hybrid Meeting; Duwamish Conference Room & MS Teams
Councilmembers Present: Armen Papyan, Chair; Dennis Martinez, Hannah Hedrick
Staff Present: Hari Ponnekanti, Catrien de Boer, Seong Kim, Adib Altallal, Griffin Lerner,
Cyndy Knighton, Pete Mayer, Eric Compton, Joel Bush, Adam Cox, Mike
Ronda
Chair Papyan called the meeting to order.
I. BUSINESS AGENDA
A. Ordinance: Franchise Agreement with Astound
Staff is seeking approval of an ordinance granting Astound Broadband a new 5-year
Franchise Agreement.
Committee Recommendation
Unanimous approval. Forward to May 13, 2024 Committee of the Whole.
B. Project Completion: 2023 Overlay and Repair Project
Staff is seeking approval of project completion with Lakeside Industries, Inc. in the amount of
$1,098,038.59 for the 2023 Overlay and Repair Project.
*
Committee Recommendation
Unanimous approval. Forward to May 6, 2024 Regular Consent Agenda.
C. Bid Award: 2024 Annual Overlay Project
Staff is seeking approval of a contract with ICON Materials in the amount of $1,040,012.00 for
the Project.
Committee Recommendation
Unanimous approval. Forward to May 6, 2024 Regular Consent Agenda.
D. Contract Amendment: 2024 Annual Overlay Project
Staff is seeking approval of an amendment with KPG Psomas, Inc. in the amount of
$197,726.00 to include construction management services for the Project.
Committee Recommendation
Unanimous approval. Forward to May 6, 2024 Regular Consent Agenda.
E. Consultant Contract: 2024 Annual Smal Drainage Program
Staff is seeking approval of a contract with KPG Psomas, Inc. in the amount of $377,518 for
design and construction services for the Program.
Committee Recommendation
Unanimous approval. Forward to May 6, 2024 Regular Consent Agenda.
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COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
Prepared by
Mayar's review
Council review
05/06/24
JR
ITEM INFORMATION
ITEM No.
5.E.
STAFF SPONSOR: DAVID BAUS
ORIGINAL AGENDA DATE: 05/06/24
AGENDA ITEM TITLE 2024 Annual Overlay Project
Construction Bid Award
CATEGORY ❑ Discussion
Mtg Date
❑ Motion
Mtg Date
❑ Resolution
Mtg Date
❑ Ordinance
Mtg Date
0 Bid
Award
05/ 06/24
❑ Public Hearing
Mtg Date
❑ Other
Mtg Date
Mtg Date
SPONSOR ❑Council ❑Mayor HR ❑DCD Finance Fire ❑11_S' P&R ❑Police IIPJV ❑Court
SPONSOR'S This project is part of an ongoing mission to preserve and maintain the street structure. A
SUMMARY call for bids was advertised for the 2024 Annual Overlay Project on March 25 and April 1
2024. Four bids were opened on April 9, 2024, and the confirmed lowest bidder was ICON
Materials with a bid of $1,040,012.00. Council is being asked to approve the construction
award with ICON Materials in the amount of $1,040,012.00 for the 2024 Annual Overlay
Project.
REVIEWED BY
Trans&Infrastructure
CommunitySvs/Safety
❑ Arts Comm.
❑ Finance
❑ Parks
Comm. ❑ Planning/Economic Dev.
Comm. ❑ Planning Comm.
CHAIR: ARMEN PAPYAN
❑ LTAC
DATE: 04/22/24
COMMITTEE
RECOMMENDATIONS:
SPONSOR/ADMIN.
COMMII
Public Works Department
IEE Unanimous Approval; Forward to Regular Consent Agenda Meeting
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$1,040,012.00 $1,050,000.00 $0.00
Fund Source:
Comments: 2023 CIP, Page 12
MTG. DATE
RECORD OF COUNCIL ACTION
05/06/24
MTG. DATE
ATTACHMENTS
05/06/24
Informational Memorandum dated 04/19/24
2023 CIP, Page 12
ICON Materials Contract
Bid Tabulation
Minutes from Transportation and Infrastructure Committee meeting of 04/22/24
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City of Tukwila
Thomas McLeod, Mayor
INFORMATIONAL MEMORANDUM
TO: Transportation and Infrastructure Services Committee
FROM: Hari Ponnekanti, Public Works Director/City Engineer
BY: David Baus, Project Manager
CC: Mayor Thomas McLeod
DATE: April 19, 2024
SUBJECT: 2024 Annual Overlay Project
Project No. 82410401
Construction Bid Award
ISSUE
Approve construction bid award with ICON Materials for the 2024 Annual Overlay Project.
BACKGROUND
In 2023, the City contracted with KPG Psomas as the design consultant for the 2024 Annual
Overlay Project under Contract No. 23-165. This project is part of an ongoing mission to
preserve and maintain the street structure in a safe and useable state by resurfacing before
failure which also minimizes costs.
DISCUSSION
A call for bids was advertised for the 2024 Annual Overlay Project on March 25 and April 1
2024. Four bids were opened on April 9, 2024, and the confirmed lowest bidder was ICON
Materials with a bid of $1,040,012.00. The engineer's estimate was $1,060,000.00.
FINANCIAL IMPACT
Construction costs associated with the 2024 Annual Overlay Project is 100% funded by the
Arterial Streets (104). The city has funding for the $94,013.20 overage and will be paid for by
leftover money from the 2023 Overlay Project. Additionally the city has applied for a grant
through TIB for $400,000 that if awarded will be used for construction costs.
Contract 1,040,012.00
Contingency — 10% $104,001.20
Total $1,144,013.20
24 CIP Budget $1,050,000.00
2023 addtl funds $94,013.20
$1,144,013.20
RECOMMENDATION
Council is being asked to approve the construction award with ICON Materials in the amount of
$1,040,012.00 (Plus contingency) for the 2024 Annual Overlay Project and consider this item on
the Consent Agenda at the May 6, 2024 Regular meeting.
Attachments:
2023 CIP, Page 12
ICON Materials Contract
Bid Tabulation
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CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2023 to 2028
PROJECT: Annual Overlay and Repair Program Project No. 80010401
DESCRIPTION: Select, design and construct asphalt and concrete pavement overlays of arterial and residential streets.
JUSTIFICATION: Preserve and maintain the street structure in a safe and useable state by resurfacing before failure which also
minimizes costs. Some individual sites may be coordinated with water, sewer, and surface water projects.
STATUS: Each year various sections of roadway throughout the City are designed and constructed for asphalt overlay.
MAINT. IMPACT: Reduces annual maintenance.
COMMENT: Ongoing project. Only one year actuals shown in first column.
FINANCIAL Through Estimated
(in $000's)
2021 2022 2023
2024
2025
2026
2027
2028
BEYOND TOTAL
EXPENSES
Design
316
150
150
150
150
150
150
150
150
1,516
Land (R/W)
0
Const. Mgmt.
43
200
200
200
200
200
200
200
200
1,643
Construction
970
1,050
1,050
1,050
1,050
1,050
1,150
1,150
1,300
9,820
TOTAL EXPENSES
1,329
1,400
1,400
1,400
1,400
1,400
1,500
1,500
1,650
12,979
FUND SOURCES
Awarded Grant
0
Proposed Grant
0
Mitigation Actual
0
Mitigation Expected
0
Solid Waste Utility Tax
1,329
1,400
1,400
1,400
1,400
1,400
1,500
1,500
1,650
12,979
TOTAL SOURCES
1,329
1,400
1,400
1,400
1,400
1,400
1,500
1,500
1,650
12,979
2023 - 2028 Capital Improvement Program
® GLGIIBi- "'"
�nwwmn.°
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2024 OVERLAY PROGRAM
City of Tukwila
Public Works Department
CONTRACT PROVISIONS
FOR
2024 OVERLAY PROGRAM
Project No. 82410401
Bid Document
MARCH 2024
Prepared for:
CITY OF TUKWILA
6200 Southcenter Boulevard
Tukwila, Washington 98188
Prepared by:
KPG
P S O M A S
3131 Elliot Avenue, Suite 400
Seattle, WA 98121
206.286.1640
www.kpg.com
CPM Development
Corporation
DBA ICON Materials
a
0
MARCH 2024
47
O
a
2024 OVERLAY PROGRAM
CITY OF TUKWILA
6200 Southcenter Boulevard
Tukwila, Washington 98188
Tukwila City Council Members
Mohamed Abdi - President
Tosh Sharp
Armen Papyan
Hannah Hedrick
Dennis Martinez
Jovita McConnell
De'Sean Quinn
City Administration
Thomas McLeod, Mayor
Marty Wine, City Administrator
Andy Youn, City Clerk
Had Ponnekanti, P.E., Director of Public Works
City Engineer
Had Ponnekanti, P.E.
Consulting Engineer
KPG
PSOMAS
3131 Elio; Avenue, CAP 400
Sezttle, N4 98121
206.286 1640
w H^w.4pg.co n
Approved for construction by:
Had Ponnekanti, P.E., Director of Public Works
Bryan Still, Street Department Operations Manager
Signature
Date
• 4._
CPM Development
Corporation
DBA ICON Materials
4 a024 OVERLAY PROGRAM
TABLE OF CONTENTS
Call for Bids
Information for Bidders
Page
I-1
1-2
Proposal P-1
Bid Schedule P-2
Proposal Signature Sheet P-7
Bid Security P-9
Non -Collusion Declaration P-10
Responsible Bidder Determination Form P-11
Proposed Equipment and Labor Schedule P-15
Proposed Subcontractors P-16
Agreement Form
Payment and Performance Bond
Special Provisions
Appendices
A Standard Plans and Details
B Prevailing Wage Rates
C Standard City Forms
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Information for Bidders I-1
CITY OF TUKWILA
CALL FOR BIDS
NOTICE IS HEREBY GIVEN that sealed bids will be received by the City of Tukwila; Washington at the Office of the
City Clerk, at Tukwila City Hall, 6200 Southcenter Boulevard, Tukwila, Washington 98188, up to the hour of 9:30 a.m.
on Tuesday, April 9. Bids will be opened and publicly read aloud at 10:00 a.m. on that same day; Tuesday, April 9;
2024.
Bids can be mailed to Tukwila City Hall and must be received by 9:30 a.m. the day the bids are due OR dropped off on
Tuesday morning. A box will also be located outside the double doors at Tukwila City Hall near the flagpole for receipt
of bids on the day of the bid opening from 8:30 a.m. to 9:30 a.m. Bids will be picked up, with the last pickup being at
exactly 9:31 a.m. on Tuesday April 9, 2024 based on the Atomic Clock in the City's Clerk's Office. Bids will be opened
and publicly read aloud; via Microsoft Teams; by dialing (253) 292-9750, Conference ID#: 311 619 545# at 10:00 a.m.
on Tuesday April 9, 2024 for:
2024 OVERLAY PROGRAM
PROJECT NO. 82410401
The work to be performed within 40 working days from the date of Notice to Proceed consists of furnishing all materials,
equipment; tools; labor, and other work or items incidental thereto for:
The 2024 Overlay Program will include Hot Mix Asphalt (HMA) Overlay at several sites, all within the City of
Tukwila. Specific tasks shall include, but are not necessarily limited to: Paving with HMA, planing bituminous
pavement, and pavement repairs; reshaping existing roadbase to improvement roadway drainage; Adjusting
surface utilities to grade; installing drainage modifications; installing new channelization and signage; Removing
and replacing concrete curbs, sidewalks, driveways, and ramps; Providing all necessary traffic control labor and
devices; And, other items necessary to complete the Work as shown on the Contract Documents.
Proposals received later than the submittal deadline will not be accepted. The City will not be liable for delays in
delivery of proposals due to handling by the U.S. Postal Service or any other type of delivery service. Faxed or
emailed submittals will not be accepted.
Each bid shall be in accordance with the bid documents available free of charge on-line through Builders Exchange of
Washington; Inc. at http://www.bxwa.com. Click on: "bxwa.com", "Posted Projects"; Public Works"; "City of Tukwila",
and "Project Bidding". Bidders are encouraged to "Register as a Bidder" in order to receive automatic e-mail notification
of addenda and to be placed on the "Bidders List". This service is provided free of charge to Prime Bidders,
Subcontractors and Vendors bidding this project. Contact Builders Exchange of Washington at (425) 258-1303, should
you require further assistance. Informational copies of any available maps, plans, specifications; and subsurface
information are on file for inspection in the office of the Tukwila City Engineer, at the Public Works Department.
All bid proposals shall be submitted according to the Information for Bidders and be accompanied by a bid proposal
deposit in the form of a cash deposit, certified or cashier's check, postal money order, or surety bond made payable to
the City of Tukwila, for a sum not less than five percent (5%) of the amount of such bid, including sales tax. Should the
successful bidder fail to enter into such contract and furnish satisfactory payment and performance bonds within
the time stated in the specifications, the bid deposit/bond shall be forfeited to the City of Tukwila.
The City of Tukwila hereby notifies all bidders that it will affirmatively ensure that in any contracts entered into pursuant to
this advertisement, minority business enterprises will be afforded full opportunity to submit bids in response to this
invitation and will not be discriminated against on the grounds of race; color, sex or national origin in consideration for an
award.
The City reserves the right to reject any and all bids or waive any informalities in the bidding and make the award as
deemed to be in the best interest of the City.
Project Manager. David.Baust tukwilawa.gov
Published Seattle Times: March 25; 2024 and April 1, 2024
Published Daily Journal: March 25, 2024 and April 1; 2024
CPM Development
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INFORMATION FOR BIDDERS
The following supplements the information in the Call for Bids:
1. Pre -Bid Conference
A pre -bid conference will not be held for this project.
2. Examination of Plans, Specifications, and Site
Before submitting his bid, the Contractor shall carefully examine each component of the Bid Documents
prepared for the Work and any other available supporting data so as to be thoroughly familiar with all
the requirements. However, the Owner or Consulting Engineer will not assume responsibility for
variations of subsoil quality or condition at locations other than places shown and at the time
investigation was made (if any). The availability of this information shall not relieve the Bidder of his
duty to examine the project site nor of any other responsibility under the Contract.
The Bidder shall make an alert, heads -up, eyes -open reasonable examination of the project site and
conditions under which the Work is to be performed, including but not limited to: current site
topography, soil and moisture conditions; underground obstructions; the obstacles and character of
materials which may be encountered; traffic conditions; public and private utilities; the availability and
cost of labor; and available facilities for transportation, handling, and storage of materials and
equipment. Failure to become familiar with the site conditions prior to the bid shall void the contractor
from future claims or changes due to site conditions.
See Section 1-05.14 of the Special Provisions for identification of any other work that is to be performed
on or near the project site by others.
3. Property Issues — Permits, Easements, Licenses to Construct
All bidders shall base their bids upon full restoration of all property within the right-of-way and
easements, and wherever Bidder will have 'license to construct'. The easements and license to
construct documents that have been acquired are available for inspection and review. The Bidder is
advised to review the conditions of the permits, easements, and licenses to construct, as he shall be
required to comply with all conditions at no additional cost to the Owner. All other permits, licenses,
etc., shall be the responsibility of the Bidder. The Bidder shall comply with the requirements of each.
4. Interpretation of Bid Documents
The Bidder shall promptly notify Owner of any discovered conflicts, ambiguities, or discrepancies in or
between, or omissions from the Bid Documents. Questions or comments about these Bid Documents
should be directed via email submission to the attention of: David Baus, David.Bausatukwilawa.gov
and Bryce Corrigan P.E., Bryce.corrigan@psomas.com.
Questions received less than three (3) days prior to the date of bid opening may not be answered. Any
interpretation or correction of the Bid Documents will be made only by addendum, and a copy of such
addendum will posted to the BXWA project site for download by the prospective bidder. The Owner will
not be responsible for any other explanations or interpretations of the Bid Documents. No oral
interpretations of any provision in the Bid Documents will be made to any Bidder.
5. Special Schedule Considerations/Sequencing of Work
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Information for Bidders
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• The Contractor shall provide a minimum of 72 hours advance notice to adjacent property
owners in the event that the Contractor's operation will imped driveway access.
• Contractor shall provide temporary traffic control, driveway access, safe access for pedestrians,
and appropriate signing during construction
• Driveways shall be accessible and usable by adjacent residents at the close of each day.
• Contractor shall sequence and control work activities such that work shall not be performed at
more than two work sites at any given time except as approved by the Engineer. All locations
must have full coverage inspection.
6. Wages
Washington State Prevailing Wage rates apply to this project. The Owner requires strict adherence
to, and will monitor compliance with, applicable waqe rates. Weekly Certified Payrolls are
required. All Contractors are responsible for payment of prevailing wages to all "workers employed
directly upon the site of the work" under the contract. All Contractors shall provide weekly certified
payroll reports that are complete and comply with State law and the conditions set out in the Contract
Documents. The Contractor is also responsible for the compliance to the above requirements of all
Subcontractors and Sub -Subcontractors. All contractors shall complete and provide all Owner required
documentation and forms. Non-compliance with the above requirements will result in denial of
the Contractor's application for payment. No exceptions will be made.
7. State Sales Tax (see also APWA GSP 1-07.2 in Special Provisions)
The work on this contract is to be performed upon lands whose ownership obligates the Contractor to
pay State sales tax. The Contractor shall include Washington State retail sales taxes in the various unit
and lump sum bid prices of the contract, in compliance with State Department of Revenue Rule 171.
These retail sales taxes shall include those the Contractor pays on purchases of materials, equipment,
and supplies used or consumed in doing the work. All tax payments shall be based on actual quantities
used, regardless of quantities stated in the Proposal.
8. Bidding Checklist
All bids shall be submitted on the exact forms provided in these Bid Documents, and listed below.
Failure to submit any of these forms is grounds for rejection of the bid. The only exception is if the
bidder follows the directions for Bids Submitted on Computer Printouts, following the bid proposal
forms.
Sealed bids for this proposal shall be submitted as specified in the Call for Bids. Each bid must be
submitted in a sealed envelope bearing on the outside the name and address of the Bidder, and must
be clearly marked with the name and number of the project for which the bid is submitted:
BID FOR 2024 OVERLAY PROGRAM
All bids will remain subject to acceptance for ninety (90) days after the day of the bid opening.
a. Proposal — Bidders must bid on all items contained in the Proposal. The omission or deletion
of any bid item will be considered nonresponsive and shall be cause for rejection of the bid.
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b. Bid Security/Bid Bond — Bid Bond is to be executed by the Bidder and the surety company
unless bid is accompanied by a cash deposit, certified or cashier's check, or postal money order.
The amount of this security/bond shall be not less than five percent (5%) of the total bid, including
sales tax, if applicable, and may be shown in dollars. Surety must be authorized to do business in
the State of Washington, and must be on the current Authorized Insurance List in the State of
Washington per Section 1-02.7 of the Standard Specifications.
The Bid Security form included in these Contract Provisions MUST be used; no substitute
will be accepted. If an attorney -in -fact signs bond, a certified and effectively dated copy of their
Power of Attorney must accompany the bond.
The deposit of the successful Bidder will be returned provided Bidder executes the Agreement,
furnishes satisfactory Payment and Performance Bond covering the full amount of work, and
provides evidence of insurance coverage, within ten (10) days after Notice of Award. Should
Bidder fail or refuse to do so, the Bid Deposit or Bond shall be forfeited to the City of Tukwila as
liquidated damages for such failure.
The Owner reserves the right to retain the security of the three (3) lowest bidders until the
successful Bidder has executed the Agreement and furnished the bond.
c. Non -Collusion Affidavit — Must be filled in, signed, and notarized.
d. Responsible Bidder Determination Form
e. Proposed Equipment and Labor Schedule
f. Proposed Subcontractors, if required
Regarding forms d, e, and f, the Owner reserves the right to check all statements and to judge the
adequacy of the Bidder's qualifications, and to reject Bidder as not responsible based on this
information.
9. Contract Checklist
The following forms are to be executed by the successful Bidder after the Contract is awarded. The
Agreement and Payment and Performance Bond are included in these Bid Documents and should be
carefully examined by the Bidder.
a. Agreement — Two (2) copies to be executed by the successful Bidder.
b. Payment and Performance Bond — Two (2) copies to be executed by the successful Bidder
and its surety company. This bond covers successful completion of all work and payment of all
laborers, subcontractors, suppliers, etc. The bond continues in effect at ten percent (10%) of the
total price bid for one year after final acceptance of the Work.
The bond form included in these Bid Documents MUST be used; no substitute will be
accepted. If an Attorney -in -fact signs bond, a certified and effectively dated copy of their Power of
Attorney must accompany the bond.
c. Certificates of Insurance — To be executed by an insurance company acceptable to the
Owner, on ACORD Forms. Required coverages are listed in Section 1-07.18 of the Special
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Provisions (APWA GSP). The Owner and Consulting Engineer retained by Owner shall be named
as "Additional Insureds" on the insurance policies.
The above bid and contract documents must be executed by the Contractor's President or Vice -
President if a corporation, or by a partner if a partnership. In the event another person has been duly
authorized to execute contracts, a copy of the resolution or other minutes establishing this authority
must be attached to the Proposal and Agreement documents.
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PROPOSAL
(unit price)
Contractor's Name
CPM Development Corporation
DBA ICON Materials
Contractor's State License No. ICONM••982CF
City of Tukwila Project Nos. 82410401
To the Mayor and City Council
City of Tukwila, Washington
The undersigned (Bidder) hereby certifies that he personally examined the location and
construction details of Work outlined in the Contract Documents for the City of Tukwila (Owner)
project titled 2024 OVERLAY PROGRAM, which consists of, but is not limited to Hot Mix Asphalt
(HMA) overlay of several sites including planing bituminous pavement, grinding and reuse of
asphalt pavement, removing pavement and pavement repairs, installation of concrete curbs,
sidewalks, driveways and ramps, adjustment of junction boxes, signal modification including
replacement of induction loops, adjusting surface utilities to grade, installing new channelization and
signage, providing all necessary traffic control labor and devices; the work shall include providing
temporary erosion/water pollution control and other items necessary to complete the Work as
shown on the Contract Documents; and has read and thoroughly understands these Documents
which govern all Work embraced in this improvement and the methods by which payment will be
made for said Work, and thoroughly understands the nature of said Work; and hereby proposes to
undertake and complete all Work embraced in this improvement in accordance with these Contract
Documents and at the following schedule of rates and prices.
The Bidder understands that the quantities mentioned herein are approximate only and are subject
to increase or decrease, and hereby proposes to perform all quantities of work as either increased
or decreased in accordance with the Contract Documents.
As evidence of good faith, (check one) bid bond or 0 cash, 0 cashier's check, 0 certified check,
or 0 postal money order made payable to the City of Tukwila equal to five percent (5%) of the Total
Bid Price is attached hereto. Bidder understands that, should this offer be accepted by Owner
within ninety (90) calendar days after the day of Bid Opening and the Bidder fails or refuses to enter
into an Agreement and furnish the required Payment and Performance Bond and liability insurance
within ten (10) calendar days after Notice of Award, the Contract shall be null and void and the Bid
Deposit or Bond accompanying this Proposal shall be forfeited and become the property of Owner
as liquidated damages, all as provided for in the Bid Documents.
Bidder shall attain Physical Completion of all Work in all respects within Forty (40) working days
from the date stated in the written Notice to Proceed. If the work is not completed within this time
period, Bidder shall pay liquidated damages to Owner as specified in Section 1-08.9 of the
Standard Specifications for every working day work is not Physically Complete after the expiration
of the Contract time stated above. In addition, Bidder shall compensate Owner for actual
engineering inspection and supervision costs and any other legal fees incurred by Owner as a
result of such delay.
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2024 Annual Overlay & Repair Program
City of Tukwila
Project No. 82410401
Note: Unit prices for all items, all extensions. and the total amount bid must be shown. Where conflict occurs between the
unit price and the total amount specified for any item, the unit price shall prevail, and totals shall be corrected to conform
thereto. App icable sales tax shall be included in the various unit and lump sum prices, per section 1-07.2(1) and
WAC 458-20-171.
Item No.
Item Description
Qty
Unit
Unit Price
Amount
SCHEDULE A
ROADWAY
1
UNEXPECTED SITE CHANGES
1
FA
$35,000.00
$35,000.00
2
ADA FEATURES SURVEYING
1
LS
$3,900.00
$3,900.00
3
RESOLUTION OF UTILITY
CONFLICTS
1
FA
$10,000.00
$10,000.00
4
SPCC PLAN
1
LS
$174.00
$174.00
5
MOBILIZATION
1
LS
$50,000.00
$50,000.00
6
PROJECT TEMPORARY TRAFFIC
CONTROL
1
LS
$63,000.00
$63,000.00
7
ROADSIDE CLEANUP
1
FA
$5,000.00
$5,000.00
8
CLEARING AND GRUBBING
1
LS
$3,960.00
$3,960.00
9
ASPHALT PAVEMENT REMOVAL
INCL. HAUL
150
SY
$38.50
$5,775.00
10
CEMENT CONC. CURB REMOVAL
INCL. HAUL
370
LF
$16.50
$6,105.00
11
CEMENT CONC. SIDEWALK
REMOVAL INCL. HAUL
90
SY
$57.00
$5,130.00
12
ROADWAY EXCAVATION INCL.
HAUL
120
CY
$68.00
$8,160.00
13
UNSUITABLE FOUNDATION
EXCAVATION INCL. HAUL
200
CY
$64.00
$12,800.00
14
CRUSHED SURFACING TOP
COURSE
900
TON
$50.50
$45,450.00
15
PAVEMENT REPAIR
EXCAVATION INCL. HAUL
100
CY
$109.00
$10,900.00
16
HMA CL. 1/2" PG 58H-22
2600
TON
$121.00
$314,600.00
17
HMA FOR PAVEMENT REPAIR
CL. 1/2" PG 58H-22
70
TON
$161.00
$11,270.00
18
TEMPORARY PAVEMENT
80
TON
$164.00
$13,120.00
19
THICKENED EDGE
380
LF
$5.00
$1,900.00
20
PLANING BITUMINOUS
PAVEMENT
8350
SY
$8.00
$66,800.00
21
STORM DRAIN MARKER
36
EA
$31.00
$1,116.00
22
ADJUST MANHOLE
21
EA
$754.00 p$15,834.00
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ADJUST CATCH BASIN
22
EA
$754.00
$16,588.00
24
RECTANGULAR FRAME AND
VANED GRATE
11
EA
$383.00
$4,213.00
25
ADJUST WATER VALVE
20
EA
$540.00
$10,800.00
26
EROSION/WATER POLLUTION
CONTROL
1
FA
$7,000.00
$7,000.00
27
INLET PROTECTION
37
EA
$36.00
$1,332.00
28
CEMENT CONC. CURB AND
GUTTER
170
LF
$58.00
$9,860.00
29
CEMENT CONC. PEDESTRIAN
CURB
80
LF
$35.00
$2,800.00
30
CEMENT CONC. EXTRUDED
CURB
380
LF
$24.00
$9,120.00
31
ADJUST MONUMENT CASE AND
COVER
7
EA
$540.00
$3,780.00
32
CEMENT CONC. SIDEWALK
50
SY
$75.50
$3,775.00
33
CEMENT CONC. CURB RAMP
TYPE
4
EA
$4,060.00
$16,240.00
34
RAISED PAVEMENT MARKER
TYPE 1
48
EA
$12.00
$576.00
35
RAISED PAVEMENT MARKER
TYPE 2
22
EA
$58.00
$1,276.00
36
PERMANENT SIGNING
1
LS
$29,000.00
$29,000.00
37
PLASTIC TRAFFIC ARROW
4
EA
$348.00
$1,392.00
38
PLASTIC SHARED LANE
MARKING
2
EA
$348.00
$696.00
39
PLASTIC STOP LINE
100
LF
$29.00
$2,900.00
40
PLASTIC LINE, 6 INCH
1290
LF
$1.10
$1,419.00
41
PLASTIC LINE, 4 INCH
4110
LF
$1.20
$4,932.00
42
PAINT LINE, 4 INCH
3440
LF
$1.00
$3,440.00
43
TEMPORARY PAVEMENT
MARKINGS
4780
LF
$0.40
$1,912.00
44
PROPERTY RESTORATION
1
FA
$10,000.00
$10,000.00
45
ADJUST FRANCHISE UTILITY
MANHOLENAULT
1
EA
$1,740.00
$1,740.00
46
ADJUST GAS VALVE
1
EA
$540.00
$540.00
Total Bid Schedule A
$ 835,325.00
Note: Determination of low bidder will be based on the 'Total Bid Schedule A'.
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2024 Annual Overlay & Repair Program
City of Tukwila
Project No. 82410401
Note: Unit prices for all items, all extensions, and the total amount bid must be shown. Where conflict occurs between the unit price
and the total amount specified for any item, the unit price shall prevail, and totals shall be corrected to conform thereto. Applicable
sales tax shall be included in the various unit and lump sum prices, per section 1-07.2 1) and WAC 458-20-171.
Item No.
Item Description
Qty
Unit
Unit Price
Amount
SCHEDULE B - S 114TH ST
ROADWAY
B1
UNEXPECTED SITE CHANGES
1
FA
$5,000.00
$5,000.00
B2
RESOLUTION OF UTILITY CONFLICTS
1
FA
$500.00
$500.00
B3
SPCC PLAN
1
LS
$198.00
$198.00
B4
MOBILIZATION
1
LS
$19,000.00
$19,000.00
B5
PROJECT TEMPORARY TRAFFIC
CONTROL
1
LS
$17,700.00
$17,700.00
B6
ROADSIDE CLEANUP
1
FA
$1,000.00
$1,000.00
B7
CLEARING AND GRUBBING
1
LS
$1,650.00
$1,650.00
B8
UNSUITABLE FOUNDATION EXCAVATION
INCL. HAUL
50
CY
$89.00
$4,450.00
B9
CRUSHED SURFACING TOP COURSE
210
TON
$116.00
$24,360.00
B10
PAVEMENT REPAIR EXCAVATION INCL.
HAUL
25
CY
$192.00
$4,800.00
B11
HMA CL. 1/2" PG 58H-22
330
TON
$309.00
$101,970.00
B12
HMA FOR PAVEMENT REPAIR CL. 1/2" PG
58H 22
15
TON
$254.00
$3,810.00
B13
TEMPORARY PAVEMENT
10
TON
$254.00
$2,540.00
B14
PLANING BITUMINOUS PAVEMENT
170
SY
$42.00
$7,140.00
B15
STORM DRAIN MARKER
1
EA
$25.00
$25.00
B16
ADJUST WATER VALVE
1
EA
$614.00
$614.00
B17
EROSION/WATER POLLUTION CONTROL
1
FA
$1,500.00
$1,500.00
B18
PERMANENT SIGNING
1
LS
$6,600.00
$6,600.00
B19
PLASTIC STOP LINE
10
LF
$33.00
$330.00
B20
PROPERTY RESTORATION
1
FA
$1,500.00
$1,500.00
Total Bid Schedule B $ 204,687.00
Note: Determination of low bidder will be based on the 'Total Bid Schedule A'.
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Bids Submitted on Computer Printouts
Bidders, at their option, in lieu of hand writing in the unit prices in figures in ink on the Bid forms above, may
submit an original computer printout sheet with their bid, as long as the following requirements are met:
1. Each sheet of the computer printout must contain the exact same information as shown on the hard -
copy bid form — Project Name, Schedule Name, column headings — in the order shown, totals, etc.
2. The computer printout of the Bid Proposal must have the exact certification language shown below,
signed by the appropriate officer of the firm.
3. If a computer printout is used, the bidder must still execute that portion of the unit price Bid form which
acknowledges the Bid Guaranty, Time of Completion, and all addenda that may have been issued, etc.
If any of these things are missing or out of order, the bid may be rejected by the Owner.
The unit and lump sum prices shown on acceptable printouts will be the unit prices used to tabulate the Bid
and used in the Contract if awarded by the City. In the event of conflict between the two, unit Bid prices will
prevail over the extended (Total) prices. If the Bid submitted by the bidder contains both the form on these
Bid Proposal sheets, and also a computer printout, completed according to the instructions, the unit bid prices
shown on the computer printout will be used to determine the bid.
Put this certification on the last sheet of the Bid computer printout, and sign:
(YOUR FIRM'S NAME) certifies that the unit prices shown on this complete computer print-out for all of the
bid items contained in this Proposal are the unit and lump sum prices intended and that its Bid will be
tabulated using these unit prices and no other information from this print-out. (YOUR FIRM'S NAME)
acknowledges and agrees that the total bid amount shown will be read as its total bid and further agrees that
the official total Bid amount will be dete ined by multiplying the unit Bid prices shown in this print-out by the
respective e yP%t duantities sho n the Bid form then totaling all of the extended amounts.
Signed:
Title: Construction Manager
MarkIGTORTEhT1erger
Date: April 9th, 2024
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By signing below, Bidder acknowledges receipt and understanding of the following Addenda to the
Bid Documents:
Addendum
No.
Date of Receipt
Addendum
No.
1 3
April 4th, 2024
2 4
Date of Receipt
NOTE: Failure to acknowledge receipt of Addenda may be considered as an irregularity in the
Bid Proposal and Owner reserves the right to determine whether the bid will be disqualified.
By signing below, Bidder certifies that Bidder has reviewed the insurance provisions of the Bid
Documents and will provide the required coverage.
The below signed bidder acknowledges that bids must be complete and submitted for the the entire
Bid Schedules. Partial or incomplete bids will not be considered.
The Basis for determining the lowest responsible bidder shall be the lowest TOTAL BID
Schedule A. The City of Tukwila reserves the right to Award only Schdeule A. The City may elect to
award Schedule B to the lowest responsible bidder based on available funding at the time of Contract
Award.
TOTAL BID Schedule A:
TOTAL BID Schedule B:
$ 835,325. oo
$ 204, tn431, 00
Note: Unit prices for all items, all extensions and the total amount of bid must be shown. All
entries must be typed or entered in ink.
The Surety Company which will furnish the required Payment and Performance Bond is
Fidelity & Deposit Company of Maryland of 1299 Zurich Way, Schaumburg, IL 60196-1056
(Name) (Address)
Bidder:
Signature of Authorized Official:
Printed Name and Title:
Address:
Circle One:
CPM Development Corporation DBA ICON Materials
—Docu9gmd Cy:
-572enmoe1}5.4
Mike McBreen, Vice President
1508 Valentine Ave SE, Pacific, WA 98047-2103
Individual / Partnership / State of Incorporation: Washington
Joint Venture /
CCorporation
Phone No.: (206) 575-3200 Date:
08-Apr-2024
This address and phone number is the one to which all communications regarding this proposal should be
sent.
NOTES:
1. If the Bidder is a co -partnership; give firm name under which business is transacted; proposal must be executed by a
partner. If the Bidder is a corporation; proposal must be executed in the corporate name by the president or vice-
president (or any other corporate officer accompanied by evidence of authority to sign).
2. A bid must be received on all items. If either a unit price or an extension is left blank (but not both) for a bid item, the
Owner will multiply or divide the available entry by the quantity; as applicable; and enter it on the bid form If there is no
unit price or extension for one or more bid item(s), the proposal will be rejected.
2024 OVERLAY PROGRAM — Addendum #1
60
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March 2024
ADDENDUM NO. 1
City of Tukwila, Washington
2024 Overlay Program
Project No: 82410401
DATE OF ADDENDUM ISSUE: April 4, 2024
DATE OF BID OPENING: April 9, 2024
NOTE TO ALL PLANHOLDERS:
This Addendum No. 1, containing the following revisions, additions, deletions, and/or clarifications, is
hereby made a part of the Plans and Contract Provisions (Contract Documents) for the above -named
project. Bidders shall take this Addendum into consideration when preparing and submitting their bids.
Bidders shall acknowledge receipt and acceptance of this Addendum No. 1 in the space provided on the
Proposal Signature Sheet or by signing in the space provided below and submitting the signed addendum
with the bid package. Failure to provide this written acknowledge may result in disqualification of the Bidder's
submittal.
CONTRACT PROVISIONS
1. Proposal Pages:
DELETE Proposal Pages P9 — P21 and REPLACE with the Attached Proposal Pages P1 — P15.
2. Contract Specifications:
DELETE Division 10 (SP 87 — SP 96) and REPLACE with the Attached Division 10 (SP 87 — SP 101).
3. Contract Plan Pages:
DELETE Pages 16 and 17 and REPLACE with the Attached Pages 16 and 17.
ALL OTHER REQUIREMENTS OF THE CONTRACT DOCUMENTS REMAIN IN EFFECT.
Bidders shall acknowledge receipt and acceptance of this Addendum No. 1 in the space provided
on the Proposal Signature Sheet or by signing in the space provided below and submitting the
signed addendum with the bid package. Failure to provide this written acknowledge may result in
disqualification of the Bidder's submittal.
Sincerely,
David Baus
Project Manager
City of Tukwila
Receipt acknowledged, and conditions agregd to this 4th day of April , 2024
Bidder
Signatre Mark Eichelberger
2024 Overlay Program
CPM Development
Corporation
DBA ICON Materials
dendum No.1
61
DocuSign Envelope ID: 079FF67D-6F05-4384-8F95-7788A9461152
P-7
BID SECURITY
Bid Deposit: The undersigned Principal hereby deposits a Bid Deposit with the City of Tukwila in
the form of a cash deposit, certified or cashier's check, or postal money order in the amount of
dollars ($ ).
-OR-
Bid Bond: The undersigned, CPM Development Corporation DBA ICON Materials (Principal),
and Fidelity & Deposit Company of Maryland (Surety), are held and firmly bound unto the
City of Tukwila (Owner) in the penal sum of Five Percent of Total Bid Amount
dollars ($ 5% of Total Amount Bid ), which for the payment of which
Principal and Surety bind themselves, their heirs, executors, administrators, successors and
assigns, jointly and severally. The liability of Surety under this Bid Bond shall be limited to the
penal sum of this Bid Bond.
Conditions: The Bid Deposit or Bid Bond shall be an amount not less than five percent (5%) of the
total bid, including sales tax and is submitted by Principal to Owner in connection with a Proposal
for 2024 OVERLAY PROGRAM, Project No. 82410401, according to the terms of the Proposal and
Bid Documents.
Now therefore,
a. If the Proposal is rejected by Owner, or
b. If the Proposal is accepted and Principal shall duly make and enter into an Agreement with
Owner in accordance with the terms of the Proposal and shall furnish a bond for the faithful
performance of said Project and for the payment of all persons performing labor or furnishing
materials in connection therewith, with Surety or Sureties approved by Owner,
then this Bid Security shall be released; otherwise it shall remain in full force and effect and
Principal shall forfeit the Bid Deposit or Surety shall immediately pay and forfeit to Owner the
amount of the Bid Bond, as penalty and liquidated damages.
The obligations of Surety and its Bid Bond shall be in no way impaired or affected by any extension
of time within which Owner may accept bids; and Surety does hereby waive notice !if any such
extension.
Signed and dated this 8th day of April
, 20 24
CPM Development Corporation DBA ICON Materials Fidelity & Deposit Company of Maryland
Principal Surety
IDocuSignned by:
N t.t, kdovu.44' Mike McBreen By
- /�1�ACJUy7 b4b4..
�,gnat3ure of Authorized Official
Vice President
Title
Name and address of local office of
agent and/or Surety Company:
Kristin Portillo
Attbrney in Fact (Attach Power of Attorney)
Fidelity & Deposit Company of Maryland
1299 Zurich Way
Schaumburg, IL 60196-1058
2024 OVERLAY PROGRAM — Addendum #1
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March 2024
ZURICH AMERICAN INSURANCE COMPANY
COLONIAL AMERICAN CASUALTY AND SURETY COMPANY
FIDELITY AND DEPOSIT COMPANY OF MARYLAND
POWER OF ATTORNEY
KNOW ALL MEN BY THESE PRESENTS: That the ZURICH AMERICAN INSURANCE COMPANY, a corporation of the State of New
York, the COLONIAL AMERICAN CASUALTY AND SURETY COMPANY, a corporation of the State of Illinois, and the FIDELITY AND
DEPOSIT COMPANY OF MARYLAND a corporation of the State of Illinois (herein collectively called the "Companies"), by Robert D.
Murray, Vice President, in pursuance of authority granted by Article V, Section 8, of the By -Laws of said Companies, which are set forth on
the reverse side hereof and are hereby certified to be in full force and effect on the date hereof, do hereby nominate, constitute, and appoint
Kristin PORTILLO, Susan L. DEVANEY and Mark EICHELBERGER, all of Pacific, Washington, EACH, its true and
lawful agent and Attorney -in -Fact, to make, execute, seal and deliver, for, and on its behalf as surety, and as its act and deed, any
and all bid bonds issued on behalf of CPM DEVELOPMENT CORPORATION dba ICON MATERIALS, Pacific,
Washington, each in a penalty not to exceed the sum of $1,000,000, and the execution of such bid bonds in pursuance of these
presents, shall be as binding upon said Companies, as fully and amply, to all intents and purposes, as if they had been duly
executed and acknowledged by the regularly elected officers of the ZURICH AMERICAN INSURANCE COMPANY at its
office in New York, New York., the regularly elected officers of the COLONIAL AMERICAN CASUALTY AND SURETY
COMPANY at its office in Owings Mills, Maryland, and the regularly elected officers of the FIDELITY AND DEPOSIT
COMPANY OF MARYLAND at its office in Owings Mills, Maryland., in their own proper persons.
The said Vice President does hereby certify that the extract set forth on the reverse side hereof is a true copy of Article V, Section 8, of
the By -Laws of said Companies, and is now in force.
IN WITNESS WHEREOF, the said Vice -President has hereunto subscribed his/her names and affixed the Corporate Seals of the said
ZURICH AMERICAN INSURANCE COMPANY, COLONIAL AMERICAN CASUALTY AND SURETY
COMPANY, and FIDELITY AND DEPOSIT COMPANY OF MARYLAND, this 25th day of January, A.D. 2023.
ATTEST:
ZURICH AMERICAN INSURANCE COMPANY
COLONIAL AMERICAN CASUALTY AND SURETY COMPANY
FIDELITY AND DEPOSIT COMPANY OF MARYLAND
By: Robert D. Murray
Vice President
By: Dawn E. Brown
Secretary
State of Maryland
County of Baltimore
On this 25th day of January, A.D. 2023, before the subscriber, a Notary Public of the State of Maryland, duly commissioned and qualified, Robert D.
Murray, Vice President and Dawn E. Brown, Secretary of the Companies, to me personally known to be the individuals and officers described in and who
executed the preceding instrument, and acknowledged the execution of same, and being by me duly sworn, deposeth and saith, that he/she is the said officer of
the Company aforesaid, and that the seals affixed to the preceding instrument are the Corporate Seals of said Companies, and that the said Corporate Seals and
the signature as such officer were duly affixed and subscribed to the said instrument by the authority and direction of the said Corporations.
IN TESTIMONY WHEREOF, I have hereunto set my hand and affixed my Official Seal the day and year first above written.
Iva Bethea
Notary Public
My Commission Expires September 30, 2023
Authenticity of this bond can be confirmed at bondvalidator.zurichna.com or 410-559-8790
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Proposal (continued) P-8
Surety companies executing bonds must appear on the current Authorized Insurance List in the State of
Washington per Section 1-02.7 of the Standard Specifications.
CPM Development
Corporation
DBA ICON Materials
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2024 OVERLAY PROGRAM — Addendum #1
64
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March 2024
DocuSign Envelope ID: 079FF67D-6F05-4384-8F95-7788A9461152
P-9
NON -COLLUSION DECLARATION
STATE OF WASHINGTON )
) ss.
COUNTY OF KING )
The undersigned, being first duly sworn, on oath states that the person, firm, association,
partnership, joint venture, or corporation named in the Bid Proposal has (have) not, either directly or
indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action
in restraint of free competitive bidding in connection with the City of Tukwila project named 2024
OVERLAY PROGRAM, Project No. 82410401.
CPM Development Corporation DBA ICON Materials
Name of Firm
— DocuSigned by:
ktk t&divtua,
SignafureboD9Wu1'iorized Official
Vice President
Mike McBreen
Title
Signed and sworn to before me on this 8th day of April
,2024
Wendy Hayes
Signature of Notary Public in and for the State of Washington, residing at Algona, Washington
My appointmen�s��s: 02/01/2025
!•`` Y L. 114'6,
:� 4-` AAA • s�
SEAL : 4' NOTARY
N PUBLIC 1
.,,,.y O?/01/2 .� ' 5'/
To report bid riggiFfnctivities call:
NOTICE TO ALL BIDDERS
1-800-424-9071
The U.S. Department of Transportation (USDOT) operates the above toll -free "hotline" Monday
through Friday, 8:00 a.m. to 5:00 p.m., eastern time. Anyone with knowledge of possible bid
rigging, bidder collusion, or other fraudulent activities should use the "hotline" to report such
activities.
The "hotline" is part of USDOT's continuing effort to identify and investigate highway construction
contract fraud and abuse and is operated under the direction of the USDOT Inspector General. All
information will be treated confidentially and caller anonymity will be respected.
2024 OVERLAY PROGRAM — Addendum #1
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65
P-10
RESPONSIBLE BIDDER DETERMINATION FORM
Attach additional sheets as necessary to fully provide the information required.
Name of Bidder: CPM Development Corporation DBA ICON Materials
Address of Bidder: 1508 Valentine Ave SE
Pacific Washington
City
98047-2103
State Zip Code
Contractor's License No. ICONM**982CF WA State UBI No. 601-006-854
Dept. of L&I
License Bond Registration No. 8876949 Worker's Comp. Acct. No. 700,174-00
Bidder is a(n): 0 Individual 0 Partnership 0 Joint Venture Incorporated in the state of WA
If Out -of -State Corporation, has Bidder complied with WA Corporation laws? ❑ YES ❑ NO
List business names used by Bidder during the past 10 years if different than above:
SEE ATTACHED
Bank Reference
Year
Bank of America Lois D. Marshall (800) 325-6999
Bank Account Officer Officer's Phone
No. of regular full-time employees: 125+
Number of projects in the past 10 years completed: 25%ahead of schedule 75% on schedule
0 behind schedule
Total value of contracts in hand (gross): $ 70,549,194
Bidder has been in business continuously from
1960
Bidder has had experience in work comparable to that required for this Project:
As a prime contractor for 63 years.
As a subcontractor for 63 years.
Describe the general character of work performed by your company:
Asphalt concrete paving, aggregates, road construction, and grading.
List major equipment anticipated for this project; state whether Contractor -owned, or if it will be
rented or leased from others.
SEE ATTACHED
2024 OVERLAY PROGRAM — Addendum #1
66
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March 2024
ICON
MATER I A L S
A CRH COMPANY
PAST COMPANY NAMES
The current business name, ICON Materials, (dba of CPM Development Corporation)
has been in use since January 1, 2002. The company was formed April 1998 to purchase
the assets and continue the operations of M.A. Segale, Inc. a Washington Corporation
since 1960.
CPM Development Corporation DBA ICON Materials Jan. 1, 2002 to Present
ICON Materials, Inc. June 2000 to Dec 2001
Oldcastle NW, Inc., d/b/a M.A. Segale, Inc. April 1998 to June 2000
M. A. Segale, Inc. Startup 1960 to April 1998
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CPM Development Corporation DBA ICON Materials
Major Equipment Detailed List
Qty
Description
Model
Model Yr
Age
Condition
10
3 Axle Pup Trailer
Peerless
1991
25
Good
Own
4
3 Axle Pup Trailer Transfer
Reliance
2007
9
Good
Own
4
3 Axle Pup Trailer Transfer
Reliance
2006
10
Good
Own
2
3 Axle Pup Trailer Transfer
Reliance
2005
11
Good
Own
2
3 Axle Pup Trailer Transfer
Sturdyweld
2012
4
Excellent
Own
3
4 Axle Pup Trailer
Sturdyweld
2006
10
Good
Own
1
Booster w/ Pintle Hitch
Superior
2010
6
Excellent
Own
1
Detachable Lowboy Trailer
Superior
2010
6
Excellent
Own
2
Side Dumps
Trail King
2007
9
Good
Own
1
Grove Hyd Crane 40 Ton
RT740
1980
36
Good
Own
1
Pettibone Hyd Crane 35 Ton
RT35
1976
40
Good
Own
1
Tymco Sweeper
600BAH
2007
9
Good
Own
1
John Deere Dozer
JD650LGP
2005
13
Good
Own
1
JD Backhoe Landscraper
210LE
1998
18
Good
Own
2
CAT Off -Hwy Dump Trucks
773B
1993
23
Good
Own
1
CAT Off -Hwy Dump Trucks
773E
1990
26
Good
Own
1
CAT Off -Hwy Dump Trucks
773B
1981
35
Good
Own
1
CAT Off -Hwy Dump Trucks
773E
2003
13
Good
Own
1
CAT Grader
140H
2004
14
Very Good
Own
1
Rahco Grader
140H
2004
14
Very Good
Own
1
Hitachi Mini Excavator
5OZTS
2005
13
Very Good
Own
1
Cat Backhoe
420
2013
5
Excellent
Own
70
Maint. & Operation Vehicles
Various
2016
2
Excellent
Own
1
Freightliner Dump Truck
FLD/TM
2005
11
Good
Own
5
Freightliner Dump Truck
FLD/TM
2006
10
Good
Own
4
Freightliner Dump Truck
FLD/TM
2007
9
Good
Own
1
Kenworth Dump Truck
T800B
1997
19
Good
Own
1
Mack Dump Trucks
RD688S
1998
18
Good
Own
2
Western Star Dump Trucks
49F/TM
2012
4
Excellent
Own
2
Western Star Tractors
49S/DS
2007
9
Good
Own
2
Western Star Lowboy Tractors
4900SA
2010
6
Excellent
Own
2
International Distributors
Bearcat
1995
21
Good
Own
1
Road Widener
Midland
2006
12
Very Good
Own
1
RoadTec Shuttlebuggy
SB2500D
2006
12
Good
Own
1
Weiler Transfer Machine
E2850
2017
1
Excellent
Lease
1
CAT Paver
AP1055B
2003
15
Good
Own
1
CAT Paver
AP1055E
2012
6
Excellent
Own
1
CAT Paver
AP1055D
2008
10
Excellent
Own
1
CAT Paver
AP555E
2010
8
Excellent
Own
1
CAT Paver
AP555E
2016
2
Excellent
Own
1
Volvo Paver
PF6110
2009
8
Very Good
Own
2
CAT Grade Rollers
CS563C
1995
23
Good
Own
1
Hypac Pneumatic Roller
C560B
2001
17
Good
Own
68
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1
Writgen Milling Machine
W1200FT
2001
17
Very Good
Own
5
Truck Scales & (2 Portables)
30 to 150 Ton
Excellent
Own
1
Auburn Asphalt Plant
Gencor
Very Good
Own
1
Seattle Asphalt Plant
StanSteel/Gencor
Very Good
Own
1
Complete Crushing Plant
Metso/JCI
Excellent
Own
1
Cat Excavator
32OLLR
2010
8
Very Good
Own
1
Cat Excavator
345D
2011
7
Very Good
Own
1
Cat Excavator
336D
2011
7
Very Good
Own
1
Cat Mini Excavator
305E
2013
5
Excellent
Own
1
CAT AC Roller
CB224B
2007
11
Good
Own
2
CAT AC Rollers
CB24B
2016
2
Excellent
Lease
1
CAT AC Roller
CB24B
2017
1
Excellent
Lease
1
CAT AC Roller
CB34B
2016
2
Excellent
Lease
2
CAT AC Rollers (15 Ton)
CB54B
2016
2
Excellent
Lease
1
CAT AC Roller (15 Ton)
CB54XW
2013
5
Very Good
Own
1
CAT AC Roller (15 Ton)
CB434D
2012
6
Very Good
Own
1
CAT Mini Excavator
305E
2013
3
Excellent
Own
2
3 Axle Tilt Trailers
Dump Trk
1999
17
Good
Own
1
2 Axle Lowboy Trlr
Trail King
1999
17
Good
Own
1
3 Axle Lowboy Trlr
TrailKing
1999
17
Good
Own
CPM Development
Corp . Q ion
DBA ICO 0 'aterials
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Responsible Bidder Determination Form P-11
List the supervisory personnel to be employed by the Bidder and available for work on this project
(Project Manager, Principal Foreman, Superintendents, and Engineers):
Name
Bill Johnson
Steve Nelson
Lauren Worrel
Jake Webster/Trevor Warren
Title How Long With Bidder
Construction Superintendent 35 Years
Paving Manager 4 Years
Paving Superintendent 5 Years
Paving Foreman 10 Years
Tyler Townsend Project Manager
10 Years
Name the Surveyor to be used on this Project who will directly supervise all surveying activities.
Attach a resume outlining the experience and qualifications of the Surveyor. Is the Surveyor
licensed in the State of Washington (a PLS)? 1=° Yes ❑ No
Surveyor's Name: American Surveying & Environmental, LLC.
List all other anticipated subcontractors Bidder intends to use on this project. Indicate previous
experience working with these firms, if any.
Subcontractor
Scope of Work
No of Previous
Contracts
Worked with
Bidder
Cascade Utility Adjusting
Adjusting utilities
10
Ground Up Road Construction, Inc.
Milling
10
Northwest Traffic, Inc.
Permanent Signage
10
Specialized Pavement Markings, Inc.
Permanent Striping
10
Transportation Systems, Inc.
Cement Concrete
10
List all those projects of similar nature and size completed by Bidder within the past 10 years.
Include a reference for each. Any attached preprinted project listing must include all this
information. Bidder must have at least 10 years' experience working on projects of similar nature
and size.
Year Contract
Project Name Completed Amount Owner/Reference Name and Phone
SEE ATTACHED
2024 OVERLAY PROGRAM — Addendum #1
CPM Development
Corporation 1
DBA ICON Materials
March 2024
Providlgo Builders Exchange of WA, Inc. For usage Conditions Agreement see www.bxwa.com - Always
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American Surveying & Environmental, LLC
Land Surveyors & Consultants
PRINCIPAL RESUMES
Michael Sjolin, Director of Surveys, Principal
Registered Professional Land Surveyor No. 45174 (WA)
Certified Federal Surveyor No. 1570
Michael has more than twenty-five years' of experience in the land surveying profession. During
this time he has conducted and supervised cadastral surveys, topographic surveys and
construction layout surveys and been involved as project manager of many different types and
sizes of projects. He has vast experience drafting numerous types of survey maps, including
boundary surveys, topographic, ALTA, condominium, wetland delineation, long and short plats,
GIS mapping, and boundary line adjustments. In addition, he is well -versed at preparing various
types of legal descriptions and easement documents including exhibit maps using Autodesk Civil
3D. Michael also has ample experience conducting and supervising FEMA Elevation Certificate
surveys used for flood insurance. Michael has a very methodic and systematic approach to
insure a high level of quality control. His attention to detail and careful project approach makes
him a valuable member of ASE's professional team.
Michael's experience also includes performing complex boundary computations and construction
staking pre -calculations for a variety of different projects in both the private and public sector.
His project experience range includes small residential lots, large site development projects; both
private and public, airports, county roads and state highways. He is highly capable and has the
experience needed to simultaneously manage multiple projects from beginning to completion
with accuracy and attention to detail and the ability to maintain required project budgets and
time constraints.
In June of 2012 Michael received Certified Federal Surveyor (CFedS) status from the United
States Department of the Interior Bureau of Land Management. The CFedS program, which has
been approved by the U.S. Secretary of the Interior, was designed specifically to enhance the
level of knowledge and expertise in the professional land surveying community for survey work
performed on federal lands and especially on Indian trust lands. To earn the CFedS designation,
professional land surveyors must complete approximately 120 hours of course materials
prepared by the BLM's National Training Center, in Phoenix, Arizona, and pass the certification
examination. To maintain the certification, a CFedS must complete 10 hours of continuing
education annually. This certification has provided Michael the additional knowledge and skill to
offer superior boundary survey practice.
1495 NW Gilman Blvd Ste 14 Issaquah, WA 98027 • Tel. (425) 881-7430 •
Fax (425)881-7731 www.american-engineering.net
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SAMPLE LISTING OF MAJOR PROJECTS, Thu -2023
OWNER/GENERAL
NAME/LOCATION
PROJECT NAME/LOCATION CLASS OF WORK
CONTRACT AMT/ COMPLETION FED$
FINAL AMT DATE CONTACT p/S YIN
City of Kent
Kent, WA
City of Federal Way
Federal Way, WA
City of Covington
Covington, WA
City of Buren
Buren, WA
City of Enumclaw
Enumclaw, WA
City of Snoqualmie
Snoqualmie, WA
City of Snoqualmie
Snoqualmie, WA
City of Kent
Kent, WA
City of Federal Way
Federal Way, WA
City of Burien
Burien, WA
City of Tukwila
WA
Tukwila,
84th Ave S. (EVH) Preservation
S 228th St Road Diet
Excavation, Paving, Grading,
Ultras, Concrete, Electrical
(Signals), Traffic Control, Drew Holcomb
Striping $22,600,556 Est 2024 253-856-5508 Prime
Excavation, Paving, Grading,
Willies, Concrete, Electrical
(Signals), Traffic Control,
Striping $927,878 Est 2024 253-661-4000 Prime
Jonathan Strong
Excavation, Paving, Grading,
Mites, Concrete, Electrical
(Signals), Traffic Control, Bob Lindskov
SE 256th Street Overlay Striping $454,850 Est 2024 253-480-2400 Prime No
Excavation, Paving, Grading.
thirties, Concrete, Electrical
(Signals), Traffic Control,
2023 Pavement Management Program -Overlay Project Striping
2023 Street Pavement Rehabilitation
David Traub
$570,252 October 2023 206-988-5078 Prime No
Excavation, Paving, Grading,
Willies, Concrete, Electrical
(Signals), Traffic Control, Dwayne Walker
Striping $242,748 Est2023 360815-5730 prone No
Excavation, Paving, Grading,
thirties, Concrete, Electrical
(Signals), Traffic Control, Hind Ahmed
2023 Overlay Project Striping $622,095 Est 2024 425-507-5480 Prime No
Excavation, Paving, Grading,
Utilties, Concrete, Electrical
(Signals), Traffic Control, Hind Ahmed
Snoqualmie Parkway Rehabilitation Project Striping $3,744,494 Est 2023 425-507-5480 Prime No
Excavation, Paving, Grading,
dirties, Concrete, Electrical
(Signals), Traffic Control, Brian Shields
2023 Asphalt Overlays Striping $2,872,118 Est 2023 253-293-4973 prime No
Excavation, Paving, Grading,
Utilties, Concrete, Electrical
(Signals), Traffic Control, John Cole
2023 Asphalt Overlay Project Striping $3,421,942 Est 2023 253-835-2718 Prime No
Excavation. Planing. Concrete.
Aaphali Paving. Aggregaiea, Griping, December David Traub
2022 Pavement Management Program - Overlay Project Traffic conrol $658,148 2022 206-436-5552 Prime No
Tukwila Parkway Emergency Repair
Igng County
Various Sites Throughout the County 2022 Countywide Pavement Preservation
King County
Seattle, WA SE Kent Kangley RD @ Landsburg RD SE
City of Algona
Algona, WA 2022 Overlay Project
Burlington Northern Santa Fe South Seattle Intermodal Facility
City of Enumclaw
Enumclaw, WA 2022 Pavement Preservation
City of Federal Way
Federal Way, WA
Pierce County
City of Kent
Kent, WA
Sierra Constructor Co
Woodinville, WA
Pivetta Brothers
Sumner, WA
Scarsella Bros
Seattle, WA
Jansen Inc
Belingham, WA
2022 Asphalt Overlays
Sumner -Buckley Highway East
2021 Asphalt Overlays
CenterPoint Site Vert Construction
Excavation. Planing, Concrete.
Asphaa Paving, Aggregates striping. Adib Altallal
Traffic control 3495,595 Est 2022 206-240-0633 Prime No
Excavation, Grading. Concrete, Sujay Shandil 206-
Electrical(sgnata),Traffic Control $3,614,924 Est 2023 423-9181 Prime No
Excavation, Grading, Concrete, Leeann Snyder
Electrical (Signets). Traffic Control $202,222 Est 2023 206-263-3517 Prime No
Excavation, Planing, Concrete,
Asphalt Paving, Aggregates
Striping, Traffic Control
Brian Sourwine
$168,000 October 2022 206-284-0860 Prime No
Calvin Nutt
Asphalt paving, Milling, Striping $1.982.347 Est 2025 206-625-6150 Sub No
Paving, Grinding, Utilities,
Striping, CTB
$601,349 October2022 Prime No
Excavation, Paving, Grading,
Utilties, Concrete, Electrical John Cole
(Signals), Milling $3,212,302 Est 2023 253.835-2718 Prime No
Paving, Grading, thirties,
Guardrail, Traffic Control
Bruce Dammeier
$1,098,239 Est2023 253798-7477 Prime No
Excavation, Paving, Grading,
Utilties, Concrete, Electrical Chad Bieren
(Signals), Milling $5,064,977 Est 2023 253856-5500 Prime No
Asphalt Paving
CP1922 Lead Service Line Replacement Asphalt Paving
Kris Milarii
$543,438 Est2023 503 332-1163 Sub No
Nathan Walker
$528,354 EST 2023 253442-9732 Sub Yes
Julie Print
SR99 Alaska Way Viduct - Replacement South Access Asphalt Paving $643,254 EST 2023 253872-7173 Sub No
Madison Street Bus Rapid Transit
Mark White
Asphalt Paving $648,159 Est 2023 360319-0091 Sub
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Page 1
PreguarkPro)Ust Ma, Pro, wContacts
ire rital
72
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Project Manager
SAMPLE LISTING OF MAJOR PROJECTS, Thru -2023
OWNER/GENERAL
NAME/LOCATION PROJECT NAME/LOCATION
CLASS OF WORK
CONTRACT AMT/ COMPLETION FED$
FINAL AMT DATE CONTACT p/S YIN
City of Auburn
Auburn, WA
City of Seatac
Seatac, WA
BNSF Railway
Tukwila. WA
Scarsella Bros, Inc
Seattle, WA
City of Tukwila
Tukwila, WA
Lakeland Hills Way Preservation
2021 Overlays Project
South Seattle Intermodal Facility
2021 Airfield Pavement 8 Supporbng Infrastructure
Seatac Airport
Andover Park East Water Main Pavement Repair
Tukwila, WA
Pennon Construction Co., Inc Pacific Gateway Bldgs 2,3,4,5 8 6
Seattle, WA
Kent, WA
Goodfellow Bros. Remote Aircraft Diecing
Kihei, HI
Searac Alert
Pennon Construction Co., Inc PSE Puyallup Service Center
Seattle, WA
5807 Milwaukee Ave East, Puyallup
Pennon Construction Co., Inc PEE Kent Substation Operations
Seattle, WA 8001 South 212th Street, Kent
Gary Merlin Construction Co., Inc Terminal 18
Seattle, WA 1131 SW Klickitat Way, Seattle
Port of Seattle
Seattle, WA
King County
Seattle, WA
Skanska USA Building Inc
Seattle, WA
City of Enumclaw
Enumclaw, WA
Jansen, Inc
Bellingham, WA
City of Kent
Kern, WA
Terminal 46 Pavement Rehabilitation
Port of Seattle
Excavation, Paving, Grading,
Utilties, Concrete, Electrical
(Signals), Milling
Excavation, Paving, Grading,
Willies, Concrete, Electrical
(Signals), Milling
Asphalt Paving, Milling, Paving
Fabric $1,982,347 Spring 2022
$1,210,442 / Cindy West
$1,163,074 112021 253 931-3010 Prime No
Brenton Cook
$886,020 Spring 2022 206586-2107 Prime No
Prime No
$719,000 / Julie Print
Asphalt Paving $601,854 112021 253 872-7173 Sub
No
Excavation, Concrete, $143,155 / Scott Bates
U61ity Adj., Asphalt Paving $114,158 1/2021 206431-2193 Prime No
Asphalt Paving, Aggregates
Asphalt Paving
Ashalt Paving
Asphalt Paving
Asphalt Paving
Paving, Grinding, Survey,
Excavation, Crack Seal
Excavation, Paving, Grading,
2020 Countywide Pavement Preservation Utilties, Concrete, Electrical
Various Locations within King County (Signals)
Pioneer Elementary
2301 M Street SE, Auburn
2020 Pavement Preservation
Asphalt Paving
Josh Boettner
$1,079,664 2066876318 Sub
$604,500 / Dennis Diteman
$563,214 6/2021 425 466-3898 Sub
Dave Scott
$504,913 360701-9479 Sub
No
Yes
No
$512,870 / Kaleb Kingman
$503,830 June 2021 360918-3033 Sub No
$327,973 / Mark Ruth
$498,024 11/2021 206 762-9125 Sub No
$1,611,320 / Valerie Jane
$2,230,900 1/2021 206 787-7685 Prime Yes
$6.177,518 / Paul Moore
$6.041.061 5/2021 206 423-1081 Prime No
$552,638 / Kyle York
$542,646 7/2021 206418-9318 Sub No
Excavation, Paving, Grading,
Utilties, Concrete, Electrical $576,574 / Dwayne Walker
(Signals) $600,548 72020 360615-5730 Prime No
Delridge Way SW - Rapidride H Line
Delrideg Way SW 8 SW Brandon St Asphalt Paving
Meet Me On Meeker/Riverbend Driving Range Imp.
Green River Trail, Russell Road, W Meeker
Washington State D.O.T. C/N 9489 Interstate 5, Sea-Tac NB Weigh Station
Seattle, WA Preservation
Excavation, Paving, Grading,
Utilties, Concrete, Electrical
(Signals)
Asphalt Paving, Excavation
Planing, Concrete,
Electrical
Kiewit Infrastructure West Co
Federal Way Federal Way Link Extension (FWLE) Design Build Asphalt Paving
Grant Jansen
$637,609 Fall 2022 360933-4807 Sub No
$2,305,304 Timothy LaPorte
/$2,129,417 102021 253 856-5500 prime No
$339,698 / Edward Kane
$279,198 72020 206768-5861 Prime No
Ian Enright
$6,087,835 EST 2023 757630-5049 Sub No
CPM Development
Corporation
CE3A ICON Materials
a
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Project Manager
SAMPLE LISTING OF MAJOR PROJECTS, Thru -2023
OWNER/GENERAL
NAME/LOCATION
PROJECT NAME/LOCATION CLASS OF WORK
CONTRACT AMT/ COMPLETION FED$
FINAL AMT DATE CONTACT p/S Y/N
King County
Seattle, WA
Stellar Group, Inc
Jacksonville, FL
Absher Construction Co
Puyallup, WA
Pivetta Brothers Construction
Sumner, WA
Skanka USA Building Inc
Seattle, WA
SEACON, LLC
Issaquah, WA
City of Auburn
Auburn, WA
Flatiron West, Inc, Lane
Construction Corp JV
Renton, WA
2019 Countywide Pavement Preservation
Excavation, Paving, Grading,
Utilties, Concrete, Electrical
(Signals)
64,931,538 /
$4,392,253 92020 206423-1081 Prime No
$1,223,115/
Paul Moore
Tan Casey
Sysco Seattle Facility Expansion Grading, Paving, Grinding $403,332 904 574-2906 Sub No
$449,203 / Mike McCann
Auburn Elementary School #15 Asphalt Paving $447,603 92020 253 446-3339 Sub No
$528,600 / Jeremy Fudge
A Street SE Preservation Asphalt Paving $399,548 52020 206 396-5525 Sub Yes
$419,698 / Kyle York
Dick Scobee Elementary School BP #02050 Asphalt Paving $429,895 82020 208 418-9318 Sub No
$571,200 / Mike Telkamp
Poulsbo RV, Sumner Aggregate 8 Asphalt Paving $706.186 8/2020 425 677-0869 Sub No
Paving, Grading, Utilties,
Concrete, Striping, Traffic 6838,078 / Jai Carter
2019 Citywide Patching and Overlay Control $878,181 52020 253 804-5286 Prime No
1405 Renton to Bellevue Widening & Express Toll Lanes Asphalt Paving
$24,867,502 2025 Sub No
Strider Construction BNSF Onllia automotive Facility & $2,224,116 / Nathan Andersh
Bellingham, WA Kent Intermodal Facility Asphalt Paving $2,038,233 72019 360 380-1234 Sub No
Kiewit Infrastructure west Co SR99 Demolition, Decommissioning 8 Surface Street
Federal Way, WA Project Grinding, Patching Backfill
Washington State DOT
Seattle, WA SR99 Roy Street to N 145th Street
JR Hayes Corporation
Maple Valley, WA
King County
Seattle, WA
Jansen, Inc
Bellingham, WA
City of Auburn
Auburn, WA
City of Kent
Kent, WA
City of Tukwila
Tukwila, WA
City of Algona
Algona, WA
Asphalt Paving, Excavation
Planing, Concrete,
Electrical (Signals)
$491,865 / Jeff Kittle
$710,092 112019 425301-7970 Sub No
615,205,127 / Mike Askarian, PE
612,575,500 92020 208768-5861 Prime Yes
Jeff Thomas
Forest Canyon Estates Paving $696,948 Fall 2020 425 392-5722 Sub No
Asphalt Paving, Excavation
Planing, Concrete,
Electrical (Signals) $4,803,683/ Dave Nadal
2018 Vashon Highway Pavement $4,660,249 5/19 206 477-3626 Prime No
$909,040 / Grant Jansen
2018 AAC Package #2 Asphalt Paving $836,809 5/19 360 933-4807 Sub No
Asphalt Paving, Excavation
Planing, Concrete,
Electrical (Signals) 62,124.739 / Kim Tmong, PE
15th Street NE/NW Preservation $2,525,288 11/18 253804-5059 prime Yea
Asphalt Paving, Excavation
Planing, Concrete,
Electrical (Signals) 61,754,376 / Drew Holcomb PE
2018 Asphalt Overlays $1,531,008 11/18 253856-5500 Prime No
Asphalt Paving, Excavation
Planing, Concrete,
Electrical (Signals) $955,946 / David Sorensen PE
2018 Overlay & Repair $896,834 9/18 206 431-3653 Prime No
Excavation, Paving, Grading,
Pacific Avenue North (Ellingson Road Utilises, Concrete, Electrical $333,540 / Brian Sowvrirle
to Safeway Entrance) (Signals) $331,395 6/17 206 284-0880 Prime No
Gary Merlin° Construction Co., Inc $1,964,250 / Rhuel Reedy
Seattle, WA 2018 Taxiway Improvements Asphalt Paving $2,127,055 9/18 206255-2628 Sub Yes
Graham Contracting, LTD Pacific Highway South HOV Lanes $1,859,665 / Greg Ritke
Bellevue, WA Phase V Asphalt Paving $1,969,986 9/18 425691-3591 Sub
CA Carey Corporation $675,571 / Steve Murdoch
Issaquah, WA 2014 County Safety Selection Asphalt Paving $660,941 5/17 425 392-8018 Sub Yes
Excavation, Paving, Grading,
City of Auburn 0ti8es, Concrete, Electrical $827,290 / Jai Carter
Auburn, WA Lake Tapps Parkway Preservation (Signals) $865,202 12/17 253 804-5286 Prime Yes
Excavation, Paving, Grading,
WA State DOT SR 410, White River Bridge to SR 164 Utikies, Concrete, Electrical $1,988,350 / Timothy LaPorte
Oympiva, WA Paving &ADA Comliance (Signals) S1,976,056 12/17 253858-5500 Prime Yes
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PrequalSPmL Proi(aw vial
Project Manager
SAMPLE LISTING OF MAJOR PROJECTS, Thru - 2023
OWNER/GENERAL
NAME/LOCATION
CONTRACT AMT/ COMPLETION FED$
PROJECT NAME/LOCATION CLASS OF WORK FINAL AMT DATE CONTACT p/S 'UN
City of Renton
Renton, WA
City of Tukwila
Tukwila, WA
Gary Merino Constr. Co
Seattle, WA
MidMountain Contractors
Kirkalnd, WA
King County Procurement
Seattle, WA
2017 Street Patch S Overlay
w/Curb Ramps
2017 Overlay Program
Excavation, Paving, Grading,
Willies, Concrete, Electrical
(Signals)
Excavation, Paving, Grading,
U61ties, Concrete, Electrical
(Signals) 6659,441/ $526,510 9/17 206433-0179 Prime No
$1,669123 /
$1,707,048
Jayson Grant
12/17 425430-7400 Pnme No
Robin Tischmak
Steve Simmons
15 NB 260th St to Duwamish River Br Asphalt Paving $8,717,258 6/18 206 255-2619 Sub No
15 SB South 320th St to Duwamich
River Bridge
2016 Countywide Pavement Preservation
Asphalt Paving
$4,686,500 / Dave Stambaugh
$3,988,940 9/16 206348-4356 Sub No
Excavation, Paving, Grading,
U8Nes, Concrete, Electrical Mark Hoge
(Signals) $6,933,884 / 12/17 206263-9325 Prime No
CPM Development
Corporation
DBA ICON Materials
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Responsible Bidder Determination Form P-12
List all projects undertaken in the last 10 years which have resulted in partial or final settlement of
the Contract by arbitration or litigation in the courts:
Name of Client and Proiect
Total Claims Amount of
Contract Arbitrated Settlement
Amount or Litigated of Claims
We (ICON materials) were involved with litigation against our subcontractor due to
subcontractor's damage to property.
H s Bidder, or any representative or partner thereof, ever failed to complete a contract?
No 0 Yes If yes, give details:
Has Bidder, or any representative or partner thereof, been assessed with liquidated damages within
the past 5 years?
12/No 0 Yes If yes, give details:
Has Bidder, or any representative or partner thereof, ever been indicted, pled guilty, pled no
contest, or been convicted of any offense that has resulted in your firm being barred from bidding or
performing work for any State, Local or Federal agency?
dNo 0 Yes If yes, give details:
Has Bidder, or any representative or partner thereof, ever been indicted, pled guilty, pled no
contest, or been convicted of any illegal restraints of trade, including collusive bidding?
IS/No 0 Yes If yes, give details:
H s Bidder ever had any Payment/Performance Bonds called as a result of its work?
Ii No 0 Yes If yes, please state:
Project Name
Contracting Party Bond Amount
H s Bidder ever been found guilty of violating any State or Federal employment laws?
INo ❑ Yes If yes, give details:
2024 OVERLAY PROGRAM - Addendum #1
CPM Development
Corporation
DBA ICON Material
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March 2024
76
Responsible Bidder Determination Form P-13
Has Bidder ever file for protection under any provision of the federal bankruptcy laws or state
insolvency laws? No ❑ Yes If yes, give details:
Des the Bidder owe any delinquent taxes to the Washington State Department of Revenue?
11 ' No ❑ Yes
If yes, does the Bidder have an approved payment plan with the Washington State Department of
Revenue?
❑ No ❑ Yes
Ha�.ss any adverse legal judgment been rendered against Bidder in the past 5 years?
I "No 0 Yes If yes, give details:
Has Bidder or any of its employees filed any claims with Washington State Workman's
Compensation or other i9surance company for accidents resulting in fatal injury or dismemberment
in the past 5 years? gNo 0 Yes If yes, please state:
Date
Type of Injury Agency Receiving Claim
Attach additional sheets as needed.
The undersigned warrants under penalty of Perjury that the foregoing information is true and
accurate to the best of his/her knowledge. The undej igned authorizes the City of Tukwila to verify
all information contained herein.
Signature of Bidder
Title: Construction Manager
2024 OVERLAY PROGRAM — Addendum #1
Mark Eichelberger
Date: April 9th, 2024
CPM Devek7nrnei-it
Corporation
DBA ICON Mat.,:*
a
O
March 2024
O
a
77
DocuSign Envelope ID: 079FF67D-6F05-4384-8F95-7788A9461152
P-14
PROPOSED EQUIPMENT AND LABOR SCHEDULE
(Use additional sheets if required)
Equipment to be used:
DESCRIPTION/TYPE YEAR CONDITION OWN/RENT
SEE ATTACHED
Labor to be used: General foreman, paving foreman, paving superintendent, topside,
screedman, roller operators, general laborers, excavator operator, traffic control,
flaggers, TCS.
CPM Development Corporation
DBA ICON Materials
r. _. - Docusigned by.
L M Lc- Aktlo u
C7f0I 7L013D$ ..
Signature of Authorized Official
Name of Bidder
Mike McBreen
Vice President
Title
2024 OVERLAY PROGRAM — Addendum #1
78
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March 2024
CPM Development Corporation DBA ICON Materials
Major Equipment Detailed List
Qty
Description
Model
Model Yr
Age
Condition
10
3 Axle Pup Trailer
Peerless
1991
25
Good
Own
4
3 Axle Pup Trailer Transfer
Reliance
2007
9
Good
Own
4
3 Axle Pup Trailer Transfer
Reliance
2006
10
Good
Own
2
3 Axle Pup Trailer Transfer
Reliance
2005
11
Good
Own
2
3 Axle Pup Trailer Transfer
Sturdyweld
2012
4
Excellent
Own
3
4 Axle Pup Trailer
Sturdyweld
2006
10
Good
Own
1
Booster w/ Pintle Hitch
Superior
2010
6
Excellent
Own
1
Detachable Lowboy Trailer
Superior
2010
6
Excellent
Own
2
Side Dumps
Trail King
2007
9
Good
Own
1
Grove Hyd Crane 40 Ton
RT740
1980
36
Good
Own
1
Pettibone Hyd Crane 35 Ton
RT35
1976
40
Good
Own
1
Tymco Sweeper
600BAH
2007
9
Good
Own
1
John Deere Dozer
JD650LGP
2005
13
Good
Own
1
JD Backhoe Landscraper
210LE
1998
18
Good
Own
2
CAT Off -Hwy Dump Trucks
773B
1993
23
Good
Own
1
CAT Off -Hwy Dump Trucks
773B
1990
26
Good
Own
1
CAT Off -Hwy Dump Trucks
773E
1981
35
Good
Own
1
CAT Off -Hwy Dump Trucks
773E
2003
13
Good
Own
1
CAT Grader
140H
2004
14
Very Good
Own
1
Rahco Grader
140H
2004
14
Very Good
Own
1
Hitachi Mini Excavator
5OZTS
2005
13
Very Good
Own
1
Cat Backhoe
420
2013
5
Excellent
Own
70
Maint. & Operation Vehicles
Various
2016
2
Excellent
Own
1
Freightliner Dump Truck
FLD/TM
2005
11
Good
Own
5
Freightliner Dump Truck
FLD/TM
2006
10
Good
Own
4
Freightliner Dump Truck
FLD/TM
2007
9
Good
Own
1
Kenworth Dump Truck
T800B
1997
19
Good
Own
1
Mack Dump Trucks
RD688S
1998
18
Good
Own
2
Western Star Dump Trucks
49F/TM
2012
4
Excellent
Own
2
Western Star Tractors
49S/DS
2007
9
Good
Own
2
Western Star Lowboy Tractors
4900SA
2010
6
Excellent
Own
2
International Distributors
Bearcat
1995
21
Good
Own
1
Road Widener
Midland
2006
12
Very Good
Own
1
RoadTec Shuttlebuggy
SB2500D
2006
12
Good
Own
1
Weiler Transfer Machine
E2850
2017
1
Excellent
Lease
1
CAT Paver
AP1055B
2003
15
Good
Own
1
CAT Paver
AP1055E
2012
6
Excellent
Own
1
CAT Paver
AP1055D
2008
10
Excellent
Own
1
CAT Paver
AP555E
2010
8
Excellent
Own
1
CAT Paver
AP555E
2016
2
Excellent
Own
1
Volvo Paver
PF6110
2009
8
Very Good
Own
2
CAT Grade Rollers
CS563C
1995
23
Good
Own
1
Hypac Pneumatic Roller
C560B
2001
17
Good
Own
a
0
0
a
79
1
Writgen Milling Machine
W1200FT
2001
17
Very Good
Own
5
Truck Scales & (2 Portables)
30 to 150 Ton
Excellent
Own
1
Auburn Asphalt Plant
Gencor
Very Good
Own
1
Seattle Asphalt Plant
StanSteel/Gencor
Very Good
Own
1
Complete Crushing Plant
Metso/JCI
Excellent
Own
1
Cat Excavator
32OLLR
2010
8
Very Good
Own
1
Cat Excavator
345D
2011
7
Very Good
Own
1
Cat Excavator
336D
2011
7
Very Good
Own
1
Cat Mini Excavator
305E
2013
5
Excellent
Own
1
CAT AC Roller
CB224B
2007
11
Good
Own
2
CAT AC Rollers
CB24B
2016
2
Excellent
Lease
1
CAT AC Roller
CB24B
2017
1
Excellent
Lease
1
CAT AC Roller
CB34B
2016
2
Excellent
Lease
2
CAT AC Rollers (15 Ton)
CB54B
2016
2
Excellent
Lease
1
CAT AC Roller (15 Ton)
CB54XW
2013
5
Very Good
Own
1
CAT AC Roller (15 Ton)
CB434D
2012
6
Very Good
Own
1
CAT Mini Excavator
305E
2013
3
Excellent
Own
2
3 Axle Tilt Trailers
Dump Trk
1999
17
Good
Own
1
2 Axle Lowboy Trlr
Trail King
1999
17
Good
Own
1
3 Axle Lowboy Trlr
TrailKing
1999
17
Good
Own
80
CPM Development
Corporation
DBA I a N Materials
0
0
0.
P-15
PROPOSED SUBCONTRACTORS
CPM Development Corporation
Name of Bidder DBA ICON Materials
In accordance with RCW 39.30.060 as amended, every bid that totals $1 million or more shall include below the
names of the subcontractors with whom the Bidder, if awarded the contract, will subcontract for performance of the
work of: HVAC (heating, ventilation, and air conditioning); plumbing as described in chapter 18.106 RCW; and
electrical as described in chapter 19.28 RCW, or to name itself for the work. The Bidder shall not list more than one
subcontractor for each category of work identified, unless subcontractors vary with bid alternates, in which case the
Bidder must indicate which subcontractor will be used for which alternate. Failure of the Bidder to submit as part of the
bid the names of such subcontractors or to name itself to perform such work or the naming of two or more
subcontractors to perform the same work shall render the prime contract bidder's bid nonresponsive and, therefore,
void.
The successful Bidder must have the written permission of the Owner to make any change to this list.
Percent of total bid to be performed by Bidder 86
Schedule/Bid Item Numbers % of
Name Subcontractor will perform Total Bid
NOT APPLICABLE
2024 OVERLAY PROGRAM — Addendum #1
CPM Development
Corporation
DBA ICON Materials
March 2024
Provided to Builders Exchange of WA, Inc. For usage Conditions Agreement see www.bxwa.com - Always
Scal
81
CPM DEVELOPMENT CORPORATION
{A AMERICA.N ROC
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CENTRAL PRE -MIX
HELENA SAND
& GRAVEL
ACMI COMPANY
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AONItOPAPY
ICON
A0Y.a.Y1f.
A CMS CONMIIY
.0111.0111.
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RiwrBend
AINIKOOMIWO
WENATCHEE
SAND & GRAVEL
ACCN COMPANY
CERTIFICATE OF AUTHORITY
Please be advised, that the individuals whose names, titles and signatures appear below are authorized
To execute proposals, contracts, bonds, and other documents and/or instruments on behalf of CPM
Development Corporations, dba ICON Materials. ICON Materials is a CPM Development Corporation trade name.
Name and Title
Michael McBreen, Vice President
Mark Eichelberger, Construction Manager
Christopher Williams, Operations Manager
STATE OF WASHINGTON
) ss.
COUNTY OF SPOKANE )
re
Id 0
4
Respectfully submitted,
CPM DEVELOPMENT CORPORATION
Susan L. Devaney
Assistant Treasurer & Assistant Secretary
On this day personally appeared before me Susan L. Devaney, known to me to be the person that
executed the foregoing instrument, on behalf of CPM Development Corporation, d/b/a ICON Materials and
acknowledged said instrument to be the free and voluntary act of said Corporation for the uses and purposes therein
mentioned.
SUBSCRIBED and sworn to before me this fip day of November; 2022.
,catich
Signature of Notary
MICHELLE M WELCH Mc ehel G. M • V4�
IOTARY PUBLIC NOV. 7, 20 nt or Type Name of Notary
STATE COMM.OF M.WAEXPIRESN OTARY PUBLIC in and for the State of Washington
Residing at SpO�A., (04
MyCommission expires on i i �
COMMISSION N0.784317/6t0aip
82
An Equal Opportunity Employer
5111 E. Broa
P.O. Box 3
Office: (509) 5
kane Valley, WA 99212
okane WA 99220-3366
• Fax: (509) 536-3051
DocuSign
Certificate Of Completion
Envelope Id: 079FF67D6F0543848F957788A9461152
Subject: Complete with DocuSign: Authorized Signature Pages
Source Envelope:
Document Pages: 4
Certificate Pages: 1
AutoNav: Enabled
Envelopeld Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
Status: Completed
- CITY OF TUKWILA - 2024 Overlay Program.pdf
Signatures: 4
Initials: 0
Envelope Originator:
Kristin Portillo
42 Fitzwilliam Square
Dublin, Dublin 2 D02 R279
kristin.portillo@iconmaterials.com
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Mike Mcbreen
michael.mcbreen@na.crh.com
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CPM DEVELOPMENT CORP DBA INLAND
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a_
0
O
a
83
84
2024 Annual Overlay Project
Certified Bid Tab
CITY OF TUKWILA- DEPARTMENT OF PUBLIC WORKS
Opening 4/9/2024
Engineer's Estimate
ICON Materials
Miles Resources, LLC
Lakeside Industries Inc.
Tuccl & Sons, Inc.
No. [Section !Item I Quantity I Unit
Unit Cost I Total Cost
Unit Cost I Total Cost
Unit Cost I Total Cost
Unit Cost I Total Cost
Unit Cost I Total Cost
SCHEDULE A
ROADWAY
Al
1.04
Unexpected Site Changes
1
FA
$ 35,000.00
$ 35,000.00
$ 35,000.00
$ 35,000.00
$ 35,000.00
$ 35,000.00
$ 35,000.00
$ 35,000.00
$ 35,000.00
$ 35,000.00
A2
1-05
ADA Features Surveying
1
LS
$ 5,000.00
$ 5,000.00
$ 3,900.00
$ 3,900.00
$ 3,700.00
$ 3,700.00
$ 0,650.00
$ 4,650.00
$ 12,000.00
$ 12,000.00
A3
1-07
Resolution of Utility Conflicts
1
FA
$ 3,000.00
$ 3,000.00
$ 10,000.00
$ 10,000.00
$ 10,000.00
$ 10,000.00
$ 10,000.00
$ 10,000.00
$ 10,000.00
$ 10,000.00
A4
1-07
SPCC Plan
1
15
$ 3,000.00
$ 3,000.00
$ 174.00
$ 174.00
$ 500.00
$ 500.00
$ 1,000.00
$ 1,000.00
$ 300.00
$ 300.00
AS
1-09
Mobilization
1
15
$ 72,000.00
$ 72,000.00
$ 50,000.00
$ 50,000.00
$ 36,018.00
$ 36,018.00
$ 85,000.00
$ 85,000.00
$ 22,784.00
$ 22,784.00
A6
1-10
Project Temporary Traffic Control
1
LS
$ 90,000.00
$ 90,000.00
$ 63,000.00
$ 63,000.00
$ 58,000.00
$ 58,000.00
5 105,000.00
$ 105,000.00
$ 120,000.00
$ 120,000.00
A7
2-01
Roadside Cleanup
1
FA
$ 5,000.00
$ 5,000.00
$ 5,000.00
$ 5,030.00
$ 5,000.00
$ 5,000.00
$ 5,000.00
$ 5,000.00
$ 5,000.00
$ 5,000.00
A8
2-01
Clearing and Grubbing
1
LS
$ 3,000.00
$ 3,000.00
$ 3,960.00
$ 3,960.00
$ 9,500.00
$ 9,500.00
$ 4,000.00
$ 4,000.00
$ 4,700.00
$ 4,700.00
A9
2-02
Asphalt Pavement Removal Incl. Haul
150
SY
$ 40.00
$ 6,000.00
$ 38.50
$ 5,775.00
$ 43.00
$ 6,150.00
$ 73.00
$ 10,950.00
$ 35.00
$ 5,250.00
A10
2-02
Cement Conc. Curb Removal Incl. Haul
370
LF
$ 20.00
5 7,400.00
$ 16.50
$ 6,105.00
5 8.00
$ 2,960.00
$ 35.00
$ 12,950.00
$ 15.00
$ 5,550.00
All
2-02
Cement Conc. Sidewalk Removal Incl. Haul
90
SY
$ 40.00
$ 3,600.00
$ 57.00
$ 5,130.00
$ 43.00
$ 3,1370.00
$ 78.00
$ 7,020.00
$ 40.00
$ 3,600.00
Al2
2-02
Roadway Excavation Ind. Haul
120
CY
5 90.00
$ 10,800.00
$ 68.00
$ 8,160.00
$ 115.00
$ 13,800.00
$ 100.00
$ 12,000.00
$ 82.00
$ 9,840.00
A13
2-03
Unsuitable Foundation Excavation Incl. Haul
200
CY
$ 95.00
$ 19,000.00
$ 64.00
$ 12,800.00
$ 65.00
$ 13,000.00
$ 100.00
$ 20,000.00
$ 80.00
$ 16,000.00
A14
1-04
Crushed Surfacing Top Course
900
TON
$ 75.00
5 67,500.00
$ 50.50
$ 45,450.00
$ 57.00
5 51,300.00
$ 75.00
$ 67,500.00
$ 70.00
$ 63,000.00
A15
5-04
Pavement Repair Excavation Incl. Haul
100
CY
$ 75.00
$ 7,500.00
$ 109.00
$ 10,900.00
$ 156.00
$ 15,600.00
$ 100.00
$ 10,000.00
$ 335.00
$ 33,500.00
016
5-04
HMA Cl. 1/2" PG 584-22
2600
TON
$ 130.00
$ 338,000.00
$ 121.00
$ 314,600.00
$ 115.00
$ 299,000.00
$ 125.00
$ 325,000.00
$ 135.00
$ 351,000.00
A17
5-04
HMA for Pavement Repair CI. 1/2" PG 58H-22
70
TON
$ 175.00
$ 12,250.00
$ 161.00
$ 11,270.00
$ 155.00
$ 10,850.00
$ 175.00
$ 12,250.00
$ 275.00
$ 19,250.00
Al8
5-04
Temporary Pavement
80
TON
$ 175.00
$ 14,000.00
$ 164.00
$ 13,120.00
$ 135.00
$ 10,800.00
5 170.00
5 13,600.00
$ 80.00
$ 6,400.00
A19
5-04
Thickened Edge
380
LF
$ 5.00
$ 1,900.00
$ 5.00
$ 1,900.00
$ 3.00
$ 1,140.00
$ 7.50
$ 2,850.00
$ 8.00
$ 3,040.00
A20
5-04
Planing Bituminous Pavement
8350
SY
$ 8.00
5 66,800.00
$ 8.00
$ 66,800.00
$ 5.00
$ 11,750.00
$ 8.00
$ 66,800.00
$ 12.00
$ 100,200.00
A21
7-03
Storm Drain Marker
36
EA
$ 5.00
$ 180.00
$ 31.00
$ 1,116.00
$ 55.00
$ 1,980.00
$ 58.00
$ 2,088.00
$ 40.00
$ 1,440.00
A22
7-05
Adjust Manhole
21
EA
$ 1,500.00
$ 31,500.00
$ 754.00
$ 15,834.00
$ 1,600.00
$ 33,600.00
$ 750.00
5 15,750.00
$ 500.00
5 10,500.00
A23
7-05
Adjust Catch Basin
22
EA
$ 1,100.00
$ 24,200.00
$ 754.00
$ 16,588.00
$ 1,415.00
$ 31,130.00
$ 750.00
$ 16,500.00
$ 950.00
$ 20,900.00
A24
7-05
Rectangular Frame and Vaned Grate
11
EA
$ 1,000.00
$ 11,000.00
$ 383.00
$ 1,213.00
$ 1,300.00
$ 14,300.00
$ 1,200.00
$ 13,200.00
$ 950.00
$ 10,150.00
A25
7-12
Adjust Water Valve
20
EA
$ 800.00
$ 16,000.00
$ 540.00
$ 10,800.00
$ 750.00
$ 15,000.00
$ 525.00
$ 10,500.00
$ 670.00
$ 13,400.00
A26
8-01
Erosion/Water Pollution Control
1
FA
$ 7,000.00
$ 7,000.00
$ 7,000.00
$ 7,000.00
$ 7,000.00
$ 7,000.00
$ 7,000.00
$ 7,000.00
$ 7,000.00
$ 7,000.00
A27
8-01
Inlet Protection
37
EA
$ 60.00
$ 2,220.00
$ 36.00
$ 1,332.00
$ 85.00
$ 3,115.00
$ 85.00
$ 3,145.00
$ 75.00
$ 2,775.00
A28
8-04
Cement Conc. Curb and Gutter
170
LF
$ 65.00
$ 11,050.00
$ 58.00
$ 9,860.00
$ 31.00
5 5,270.00
$ 36.00
5 6,120.00
$ 95.00
$ 16,150.00
A29
8-04
Cement Conc. Pedestrian Curb
80
LF
$ - 50.00
$ 1,000.00
$ 35.00
$ • 2,800.00
$ 31.00
$ 2,480.00
$ 36.00
$ 2,880.00
$ 45.00
$ 3,600.00
A30
8-04
Cement Conc. Extruded Curb
380
LF
$ 40.00
5 15,200.00
$ 24.00
$ 9,120.00
$ 15.00
$ 5,700.00
$ 16.00
$ 6,080.00
$ 25.00
$ 9,500.00
A31
8-13
Adjust Monument Case and Cover
7
EA
$ 700.00
$ 4,900.00
$ 540.00
$ 3,780.00
$ 1,000.00
$ 7,000.00
$ 525.00
$ 3,675.00
$ 970.00
$ 6,790.00
A32
8-14
Cement Conc Sidewalk
50
SY
$ 90.00
$ 1,500.00
5 75.50
$ 3,775.00
$ 70.00
$ 3,500.00
$ 82.00
$ 4,100.00
$ 110.00
$ 5,500.00
A33
8-14
Cement Conc. Curb Ramp Type
4
EA
$ 3,500.00
$ 14,000.00
$ 4,060.00
$ 16,240.00
$ 3,500.00
$ 14,000.00
$ 4,000.00
$ 16,000.00
$ 2,800.00
$ 11,200.00
TRAFFIC CONTROL DEVICES
AM
8-09
Raised Pavement Marker Type 1
48
EA
$ 2.50
$ 120.00
$ 12.00
$ 576.00
$ 11.00
$ 528.00
$ 12.00
$ 576.00
$ 12.00
$ 576.00
A35
8-09 Raised Pavement Marker Type 2
22
EA
$ 3.00
$ 66.00
$ 58.00
$ 1,276.00
$ 22.00
$ 484.00
$ 23.00
$ 506.00
$ 60.00
$ 1,320.00
A36
8-21 Permanent Signing
1
15
$ 13,000.00
$ 13,000.00
$ 29,000.00
$ 29,000.00
$ 27,500.00
$ 27,500.00
$ 28,000.00
$ 28,000.00
$ 14,000.00
$ 14,000.00
A37
8-22 Plastic Traffic Arrow
4
EA
5 100.00
$ 400.00
$ 348.00
$ 1,392.00
$ 440.00
$ 1,760.00
$ 465.00
$ 1,860.00
$ 480.00
$ 1,920.00
A38
8-22 Plastic Shared Lane Symbol
2
EA
$ 350.00
$ 700.00
$ 348.00
$ 696.00
$ 495.00
$ 990.00
$ 520.00
$ 1,040.00
$ 350.00
$ 700.00
A39
8-22 Plastic Stop Une
100
IF
$ 20.00
$ 2,000.00
$ 29.00
$ 2,900.00
$ 15.50
$ 1,550.00
$ 16.00
$ 1,600.00
$ 30.00
$ 3,000.00
A40
8-22 Paint One, 6 Inch
1290
IF
$ 3.00
$ 3,870.00
$ 1.10
$ 1,419.00
$ 1.00
$ 1,290.00
$ 1.00
$ 1,290.00
$ 1.00
$ 1,290.00
A41
8-22 Plastic One, 41nch
4110
LF
$ 3.00
5 12,330.00
$ 1.20
$ 4,932.00
$ 4.00
$ 16,440.00
$ 4.00
$ 16,440.00
$ 1.20
$ 1,932.00
A42
8-22 Paint Une, 4 Inch
3440
LF
$ 3.00
$ 10,320.00
$ 1.00
$ 3,440.00
$ 1.00
$ 3,440.00
$ 1.00
$ 3,440.00
$ 1.00
$ 3,440.00
A43
8-23 Temporary Pavement Markings
4780
LF
$ 1.00
$ 4,780.00
$ 0.40
$ 1,912.00
$ 0.85
$ 4,063.00
$ 0.70
$ 3,316.00
$ 0.80
$ 3,824.00
ROADSIDE DEVELOPMENT
A44
8-02 !Property Restoration 1 FA I $ 10,000.00 $ 10,000.00
$ 10,003.00
$ 10,000.00
$ 10,000.00
$ 10,000.00
$ 10,000.00
$ 10,000.00
$ 10,000.00
$ 10,000.00
FRANCHISE UTILITY ITEMS
A45
8-19 Adjust Franchise Utility Manhole/Vault
1
EA
$ 900.00
5 900.00
$ 1,710.00
$ 1,740.00
$ 1,700.00
$ 1,700.00
$ 2,000.00
$ 2,000.00
$ 2,600.00
$ 2,600.00
A46
8-19 Adjust Gas Valve
1
EA
$ 700.00
$ 700.00
$ 540.00
$ 540.00
$ 840.00
$ 840.00
$ 525.00
$ 525.00
$ 500.00
5 500.00
TOTAL $ 975,686.00
TOTAL $ 835,325.00
TOTAL $ 842,928.00
TOTAL $ 988,231.00
TOTAL $ 993,721.00
Item No. Section !Description
IQuantitiyt
SCHEDULE (5114TH ST - S 115TH ST TO END)
B1
1-04
Unexpected Site Changes
1
B2
1-07
Resolution of Utility Conflicts
83
1-07
SPCC Plan
B4
1-09
Mobilization
1
85
1-10
Project Temporary Traffic Control
1
B6
2-01
Roadside Cleanup
B7
2-01
Clearing and Grubbing
BB
2-03
Unsuitable Foundation Excavation Ind. Haul
50
B9
4-04
Crushed Surfacing Top Course
210
B10
5-04
Pavement Repair Excavation Ind. Haul
25
B11
5-04
HMA C. 1/2" PG 58H-22
330
B12
5-04
HMA for Pavement Repair Cl. 1/2" PG 58H-22
15
B13
S-04
Temporary Pavement
10
814
5-04
Planing Bituminous Pavement
170
815
7-03
Storm Drain Marker
B16
7-12
Adjust Water Valve
817
8-01
Erosion/Water Pollution Control
1
1318
8-21
Permanent Signing
B19
8-22
Plastic Stop Une
10
820
8-02
Property Restoration
UnO
FA
FA
LS
LS
LS
FA
L5
CY
TON
CY
TON
TON
TON
SY
EA
EA
FA
LS
LF
FA
Certified by
David Baus, Project Manager
Engineer's Estimate
ICON Materials
Miles Resources, LLC
Lakeside Industries Inc.
Tucci & Sons, Inc.
Unit Cost Total
Unit Cost Total Cost
Unit Cost Total Cost
Unit Cost Total Cost
Unit Cost I Total Cost
$ 5,000.00
$ 5,000.00
$ 5,000.00
$ 5,000.00
$ 5,000.00
$ 5,000.00
$ 5,000.00
$ 5,000.00
5 5,000.00
$ 5,000.00
$ 500.00
$ 500.00
$ 500.00
$ 500.00
$ 500.00
$ 500.00
$ 500.00
$ 500.00
$ 500.00
$ 500.00
$ 500.00
$ 500.00
$ 198.00
$ 198.00
$ 500.00
5 500.00
$ 1,000.00
$ 1,000.00
$ 300.00
$ 300.00
$ 12,000.00
$ 12,000.00
$ 19,000.00
$ 19,000.00
$ 10,000.00
$ 10,000.00
$ 13,500.00
$ 13,500.00
$ 15,000.00
$ 15,000.00
$ 15,000.00
$ 15,000.00
$ 17,700.00
$ 17,700.00
$ 10,880.00
$ 10,880.00
$ 18,000.00
$ 18,000.00
$ 13,000.00
$ 13,000.00
S 1,000.00
$ 1,000.00
$ 1,000.00
$ 1,000.00
$ 1,000.00
$ 1,000.00
$ 1,000.00
$ 1,000.00
$ 1,000.00
$ 1,000.00
S 45.00
S 500.00
5 1,650.00
$ 1,650.00
$ 3,500.00
$ 3,500.00
$ 1,750.00
$ 1,750.00
$ 1,700.00
$ 1,700.00
$ 95.00
$ 4,750.00
$ 89.00
$ 4,150.00
$ 75.00
$ 3,750.00
$ 100.00
$ 5,000.00
$ 80.00
$ 4,000.00
$ 75.00
$ 15,750.00
$ 116.00
$ 21,360.00
$ 81.00
$ 17,010.00
$ 75.00
$ 15,750.00
$ 70.00
$ 14,700.00
5 75.00
$ 1,875.00
$ 192.00
$ 4,800.00
$ 275.00
$ 6,875.00
$ 150.00
$ 3,750.00
$ 150.00
$ 3,750.00
$ 130.00
$ 42,900.00
$ 309.00
$ 101,970.00
5 140.00
$ 16,200.00
$ 150.00
$ 49,500.00
5 135.00
$ 44,550.00
$ 175.00
5 2,625.00
$ 254.00
$ 3,810.00
$ 270.00
$ 4,050.00
5 200.00
$ 3,000.00
$ 275.00
$ 4,125.00
$ 175.00
$ 1,750.00
$ 254.00
$ 2,540.00
$ 250.00
$ 2,500.00
$ 170.00
$ 1,700.00
$ 80.00
$ 800.00
$ 8.00
$ 1,360.00
$ 42.00
$ 7,140.00
5 22.00
$ 3,740.00
$ 45.00
$ 7,650.00
$ 27.00
$ 1,590.00
5 5.00
$ 5.00
$ 25.00
5 25.00
$ 55.00
$ 55.00
$ 58.00
$ 58.00
$ 40.00
$ 40.00
$ 800.00
$ 800.00
$ 614.00
$ 614.00
$ 825.00
$ 825.00
$ 525.00
$ 525.00
$ 500.00
$ 500.00
$ 1,500.00
$ 1,500.00
$ 1,500.00
$ 1,500.00
$ 1,500.00
$ 1,500.00
$ 1,500.00
$ 1,500.00
$ 1,500.00
$ 1,500.00
$ 3,000.00
$ 3,000.00
$ 6,600.00
$ 6,600.00
$ 5,500.00
$ 5,500.00
$ 5,750.00
$ 5,750.00
$ 2,800.00
$ 2,800.00
5 20.00
$ 200.00
$ 33.00
$ 330.00
$ 15.40
$ 154.00
$ 16.00
$ 160.00
$ 30.00
5 300.00
$ 1,500.00
$ 1,500.00
$ 1,500.00
$ 1,500.00
$ 1,500.00
$ 1,500.00
$ 1,500.00
$ 1,500.00
$ 1,500.00
$ 1,500.00
TOTAL $ 112,515.00
TOTAL $ 204,687.00
TOTAL $ 125,039.00
TOTAL $ 136,593.00
TOTAL $ 119,655.00
Engineer's Estimate
ICON Materials
Miles Resources, LLC
Lakeside Industries Inc.
Tucci & Sons, Inc.
Schedule A48 Total $ 1,088,201.00
$ 1,040,012.00
$ 967,967.00
$ 1,124,824.00
$ 1,113,376.00
Date
4.12- V./-
a
85
86
City of Tukwila
City Council Transportation & Infrastructure Services Committee
Meeting Minutes
April 22, 2024, 5:30 p.m. - Hybrid Meeting; Duwamish Conference Room & MS Teams
Councilmembers Present: Armen Papyan, Chair; Dennis Martinez, Hannah Hedrick
Staff Present: Hari Ponnekanti, Catrien de Boer, Seong Kim, Adib Altallal, Griffin Lerner,
Cyndy Knighton, Pete Mayer, Eric Compton, Joel Bush, Adam Cox, Mike
Ronda
Chair Papyan called the meeting to order.
I. BUSINESS AGENDA
A. Ordinance: Franchise Agreement with Astound
Staff is seeking approval of an ordinance granting Astound Broadband a new 5-year
Franchise Agreement.
Committee Recommendation
Unanimous approval. Forward to May 13, 2024 Committee of the Whole.
B. Project Completion: 2023 Overlay and Repair Project
Staff is seeking approval of project completion with Lakeside Industries, Inc. in the amount of
$1,098,038.59 for the 2023 Overlay and Repair Project.
Committee Recommendation
Unanimous approval. Forward to May 6, 2024 Regular Consent Agenda.
C. Bid Award: 2024 Annual Overlay Project
Staff is seeking approval of a contract with ICON Materials in the amount of $1,040,012.00 for
the Project.
Committee Recommendation
Unanimous approval. Forward to May 6, 2024 Regular Consent Agenda.
D. Contract Amendment: 2024 Annual Overlay Project
Staff is seeking approval of an amendment with KPG Psomas, Inc. in the amount of
$197,726.00 to include construction management services for the Project.
Committee Recommendation
Unanimous approval. Forward to May 6, 2024 Regular Consent Agenda.
E. Consultant Contract: 2024 Annual Smal Drainage Program
Staff is seeking approval of a contract with KPG Psomas, Inc. in the amount of $377,518 for
design and construction services for the Program.
Committee Recommendation
Unanimous approval. Forward to May 6, 2024 Regular Consent Agenda.
Jump to top
87
88
Jump to top
COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
Prepared by
Ala_ yar's review
Council review
05/06/24
JR
ITEM INFORMATION
ITEM No.
5.F.
STAFF SPONSOR: DAVID BAUS
ORIGINAL AGENDA DATE: 05/06/24
AGENDA ITEM TITLE 2024 Annual Overlay Project
Amendment No. 1
CATEGORY ❑ Discussion
Mtg Date
❑ Motion
Mtg Date
❑ Resolution
Mtg Date
❑ Ordinance
Mtg Date
0 Bid
Award
050624
❑ Public Hearing
Mtg Date
❑ Other
Mtg Date
Mtg Date
SPONSOR ❑Council ❑Mayor HR ❑DCD Finance Fire ❑11_S' P&R ❑Police IIPJV ❑Court
SPONSOR'S Before construction can commence, a engineer of record needs to prepare, design, and
SUMMARY manage the project. KPG has provided an amendment incorporating construction
management, scope of work, and fee estimate for the Overlay project's construction
management and inspection services. Council is being asked to approve amendment 1 for
KPG Psomas, Inc on the 2024 Annual Overlay Program.
REVIEWED BY
Trans&Infrastructure
CommunitySvs/Safety
❑ Arts Comm.
❑ Finance
❑ Parks
Comm. ❑ Planning/Economic Dev.
Comm. ❑ Planning Comm.
CHAIR: ARMEN PAPYAN
❑ LTAC
DATE: 04/22/24
COMMITTEE
RECOMMENDATIONS:
SPONSOR/ADMIN.
CoMMII
Public Works Department
IEE Unanimous Approval; Forward to Regular Consent Agenda Meeting
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$0.00 $200,000.00 $0.00
Fund Source:
Comments: 2023 CIP, Page 12
MTG. DATE
RECORD OF COUNCIL ACTION
05/06/24
MTG. DATE
ATTACHMENTS
05/06/24
Informational Memorandum dated 04/19/24
2023 CIP, Page 12
Amendment 1 Proposal
Minutes from Transportation and Infrastructure Committee meeting of 04/22/24
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City of Tukwila
Thomas McLeod, Mayor
INFORMATIONAL MEMORANDUM
TO: Transportation and Infrastructure Services Committee
FROM: Hari Ponnekanti, Public Works Director/City Engineer
BY: David Baus, Project Manager
CC: Mayor Thomas McLeod
DATE: April 19, 2024
SUBJECT: 2024 Annual Overlay Project
Project No. 82410401
Amendment No. 1 — Contract No. 23-165, KPG Psomas, Inc.
ISSUE
Execute Amendment 1 with KPG Psomas, Inc. (KPG) to include construction management
services for the 2024 Annual Overlay Project.
BACKGROUND/DISCUSSION
Every year, Public Works issues a construction project to grind and overlay several blocks of
roadways in the City of Tukwila. The annual overlay program is intended to preserve and
maintain the street structure in a safe and useable state by resurfacing before failure, which also
minimizes costs.
Before work can commence, an engineer of record is required to prepare, design, and manage
the construction of the project. KPG provides a unique blend of knowledge and understanding of
the city's overlay program, which includes efficiency and benefits that no other firm can match at
this time. KPG has also performed very well in providing construction management services and
inspection services. KPG has provided an amendment incorporating construction management,
scope of work, and fee estimate for the Overlay project's construction management and
inspection services.
FINANCIAL IMPACT
KPG CM Services
Amendment 1
$197,726.00
CIP CM Budget
$200,000.00
RECOMMENDATION
Council is being asked to approve amendment 1 for KPG Psomas, Inc on the 2024 Annual
Overlay Program and consider this item on the Consent Agenda at the May 6, 2024, Council
Meeting.
ATTACHMENTS:
2023 CIP Page 12
KPG 2024 Overlay Consultant Contract - Amendment 1 Proposal
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CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2023 to 2028
PROJECT: Annual Overlay and Repair Program Project No. 80010401
DESCRIPTION: Select, design and construct asphalt and concrete pavement overlays of arterial and residential streets.
JUSTIFICATION: Preserve and maintain the street structure in a safe and useable state by resurfacing before failure which also
minimizes costs. Some individual sites may be coordinated with water, sewer, and surface water projects.
STATUS: Each year various sections of roadway throughout the City are designed and constructed for asphalt overlay.
MAINT. IMPACT: Reduces annual maintenance.
COMMENT: Ongoing project. Only one year actuals shown in first column.
FINANCIAL Through Estimated
(in $000's)
2021 2022 2023
2024
2025
2026
2027
2028
BEYOND TOTAL
EXPENSES
Design
316
150
150
150
150
150
150
150
150
1,516
Land (R/W)
0
Const. Mgmt.
43
200
200
200
200
200
200
200
200
1,643
Construction
970
1,050
1,050
1,050
1,050
1,050
1,150
1,150
1,300
9,820
TOTAL EXPENSES
1,329
1,400
1,400
1,400
1,400
1,400
1,500 1
1,500
1,650
12,979
FUND SOURCES
Awarded Grant
0
Proposed Grant
0
Mitigation Actual
0
Mitigation Expected
0
Solid Waste Utility Tax
1,329
1,400
1,400
1,400
1,400
1,400
1,500
1,500
1,650
12,979
TOTAL SOURCES
1,329
1,400
1,400
1,400
1,400
1,400
1,500
1,500
1,650
12,979
2023 - 2028 Capital Improvement Program
® ,M
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12
93
94
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EXHIBIT A-2
Construction Management Services
Scope of Work
April 2024
City of Tukwila
2024 Overlay Program
City Project Number: 82410401
KPG Project Number: 9TUK010700
KPG Psomas (Consultant) will provide construction management services for the construction contract to
complete the City of Tukwila 2024 Overlay Program project. The proposed work includes:
- Paving at multiple sites within City of Tukwila: 35t' Ave. S., 37t' Ave. S., 40th Ave. S., S. 132n'
Pl, S. 128t' St., 50th P1 S., S. 114t' St.
A detailed scope for the Contract follows:
I. INTRODUCTION
The following scope of services and associated costs are based upon the assumptions outlined below.
General Assumptions:
• The level of service and fee is based on project duration of 40 working days.
• The proposed project team will include a part time Project Manager, part time Resident Engineer
(24 hours a week), one full time Construction Inspector (45 hours a week), a part time
Documentation Specialist (20 hours a week), and one part time Project Engineer from KPG
Psomas's design team to review submittals and interpret Contractor inquiries, as needed (25 total
hours). The team also includes a sub -consultant to provide services for materials testing and
construction site observation to satisfy Tukwila Municipal Codes for work within certain soil
classifications.
• City will review and execute the insurance, bonds, and the Construction Contract.
• Consultant will coordinate during audits or traffic control operations related to project impacts and
help the City to complete any other required correspondence with outside agencies.
• The City will work with the Contractor to conduct all community outreach in relation to phasing
and direct impacts due to construction. The City's Contractor shall be responsible for the
communication to the community on schedule and work activities.
• KPG design engineers will be available during construction to answer questions and review
RAM's, shop drawings, and answer RFI's.
• Consultant services will be performed in accordance with the WSDOT Construction Manual,
Contract plans & special provisions, and City of Tukwila engineering standards.
City of Tukwila
2024 Overlay Program
Construction Management Services Page 1 of 7
KPG Psomas Inc.
KPG Project Number 9TUK010700
April 2024
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EXHIBIT A-2
• The franchise Utilities will provide field inspection for all work surrounding the construction or
relocation of their utility systems if necessary.
• Coordination of construction with franchise utilities, if any, will be done by City Contractor.
Consultant will help facilitate coordination between utilities and Contractor as needed or requested
by City.
II. SCOPE OF WORK
The objective and purpose of this Construction Management Services Agreement is for the Consultant to
successfully deliver the construction of the Project to the City by ensuring that the improvements are
constructed in accordance with the approved Plans and Specifications, as may be amended or revised, that
all of the required Project documentation is accounted for, and ultimately that the City of Tukwila receives
a successful review by any outside agency including state audits at the end of the Project.
TASK 1— MANAGEMENT / COORDINATION /ADMINISTRATION
Provide overall project management, coordination with the City, monthly progress reports, and invoicing.
This effort will include the following elements.
1.1 Organize and layout work for project staff. Prepare project instructions on contract administration
procedures to be used during construction.
1.2 Review monthly expenditures and CM team scope activities. Prepare and submit monthly project
progress reports to the City along with invoices describing CM services provided each month. Prepare
and submit reporting required by funding source(s), if any.
Deliverables:
• Monthly invoices and progress reports
TASK 2 — PRECONSTRUCTION SERVICES
2.1 Administrative Services up to Contractor Notice to Proceed (NTP): KPG Psomas will provide
support startup of the project with any miscellaneous administrative needs as further detailed below:
a. Preconstruction (PreCon) Photos: KPG Psomas staff shall collect and log a
comprehensive set of precon photos, prior to City Contractor mobilizing to the site, for the
purpose of documenting pre-existing site conditions. These shall be delivered to the City
in digital form as part of the final project files.
b. Review Plans and Specs: KPG Psomas staff shall familiarize themselves with all plans,
specs, and City standards that will be incorporated into this project, in order to familiarize
themselves with project limits, elements of work to be performed, measurement and
payment, and other project -specific considerations, prior to the first working day.
c. Prepare Hard and Electronic Files: The Consultant will prepare all electronic and hard
copy files in preparation for the project. SharePoint will not be utilized on this contract.
d. Prepare Record of Materials (ROM): Consultant shall modify WSDOT-provided ROM,
to algin with LAG manual exceptions and to improve ease of use by all project parties. In
the absence of a WSDOT-provided ROM, KPG Psomas can generate a ROM from scratch,
City of Tukwila
2024 Overlay Program
Construction Management Services
Page 2 of 7
KPG Psomas Inc.
KPG Project Number 9TUK010700
April 2024
96
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EXHIBIT A-2
however creation of a complete project ROM is outside the scope of the current budget and
may require a supplement.
e. Preconstruction Conference: KPG Psomas will prepare an agenda for, distribute notices
of, and conduct a preconstruction conference in the City's offices or via an on-line platform
of the City's choice. The Consultant's team will attend the preconstruction conference.
Pertinent City staff and private utilities will also be present at this meeting. KPG Psomas
will prepare a written record of the meeting and distribute copies of the minutes to all
attendees and affected agencies, staff, etc.
At the Preconstruction conference, the Consultant shall help facilitate discussions with the
Contractor concerning the plans, specifications, schedules, pay estimate timelines and
cutoff dates, issues with utilities, any unusual conditions, State and local requirements and
any other items that will result in better project understanding among the parties involved.
f. Prepare Templates: KPG Psomas will pre -populate all electronic forms, either
Consultant or City provided, in preparation for contract administration. This includes pay
estimate templates, weekly working days statements, inspector daily reports, change
management tracking templates, etc.
g.
Utility Coordination: Consultant will assist with external and internal communications
regarding utility coordination required for successful completion of the project, including
utility relocations, required service interruptions, etc.
Deliverables:
• Preconstruction conference meeting minutes
• Pre -construction Photos
TASK 3 — CONSTRUCTION SERVICES — OFFICE
3.1 Construction Management Office Support: Original documentation will be housed at the
Consultant's office and filed in accordance with standard filing protocol. Document Control will consist
of the following:
a. Project Coordination: Liaison with City, construction Contractor, engineer, utilities and
property owners on a regular basis to discuss project issues and status.
b. Plan Interpretations: Provide technical interpretations of the drawings, specifications,
and Contract Documents, and evaluate requested deviations from the approved design or
specifications. Coordinate with City for resolution of issues involving scope, schedule,
and/or budget changes.
c. Submittals: Consultant shall take lead on submittal reviews/ approvals. Consultant shall
coordinate review process for shop drawings, samples, traffic control plans, test reports,
and other submittals from the Contractor for compliance with the contract documents.
Submittals shall be logged and tracked by Consultant.
d. Requests for Information (RFI): Consultant shall review and respond to RFI's. RFI's
shall be logged and tracked by Consultant.
e. Weekly Meetings: Consultant will lead weekly meetings. Consultant will prepare agenda
for City review and distribute meeting minutes to attendees. Outstanding issues to be
City of Tukwila
2024 Overlay Program
Construction Management Services
Page 3 of 7
KPG Psomas Inc.
KPG Project Number 9TUK010700
April 2024
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EXHIBIT A-2
J.
tracked on a weekly basis. Weekly Statement of Working Days will be reviewed/accepted
by Contractor during the Weekly Meeting.
f. Change Orders: The Consultant will develop change orders and the Consultant will
provide technical assistance to negotiate change orders, and assist in resolution of disputes
which may occur during the course of the project. The City will approve all change orders
before being fully executed. Each change order will be executed in accordance with
WSDOT Standard Specifications.
g.
Field Work Directives: The Consultant will prepare field work directives as necessary to
keep the Contractor on schedule.
h. Force Account: The Consultant will track Contractor force account labor, equipment and
materials. All force account calculations will be verified by the City and double checked
by the Consultant. The City shall have final authority to approve any Force Account work
prior to agreement with the Contractor.
Schedule Review: Consultant shall perform review of initial Contractor provided CPM
for conformance with the Contract Documents. Any discrepancies, conflicts or
unreasonable work durations will be brought to the attention of the Contactor and City.
Consultant will provide one (1) intermediate review of Contractor's updated schedule and
compare with field -observed progress and duration of the project.
Lump Sum Breakdown: Consultant shall evaluate construction Contractors' Schedule of
Values for lump sum items. Review the Contract Price allocations and verify that such
allocations are made in accordance with the requirements of the Contract Documents.
Lump Sum Breakdowns for payment each month will be calculated.
k. Monthly Pay Requests: Consultant shall prepare monthly requests for Contractor
payment based on field note records prepared by Consultant field inspector in accordance
with contract documents.
1. Weekly Statement of Working Days: Consultant shall prepare, and issue weekly
statement of working day report each week to the Contractor and City for review and
approval. Weekly statement of working days will be based on field inspection reports
provided by Consultant.
m. Subcontractor Documentation: Process / approve all required subcontractor
documentation. Request to Sublets will be verified and logged. This includes checking
System Award Management System (SAMS), verifying business licensing, reviewing
insurance documentation, verifying city business licensing, Intent to Pay Prevailing Wage
and Affidavit of Wages Paid. All subcontractor documentation will be logged into KPG's
subcontractor logs.
3.2 Certified Payroll: The Consultant will process and check the Contractor and Subcontractor's certified
payroll per State Prevailing Wage Requirements. Tracking of payroll shall consist of recording each
payroll received from the Prime and Subcontractors and checking pay rates against Contract
requirements. Any discrepancies will be brought to the Contractor and City.
Deliverables:
• Approved Submittals and Submittal log
City of Tukwila
2024 Overlay Program
Construction Management Services
Page 4 of 7
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KPG Project Number 9TUK010700
April 2024
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EXHIBIT A-2
• Responded RFIs and RFI Log
• Weekly Meeting minutes
• Fully -executed Change Orders and Field Work Directives, with Change Management Log
• Force Account Documentation and Tracking Log
• Fully -executed Monthly Progress Payments
• Subcontractor Packets
• Weekly Statements of Working Days
• Certified Payroll Tracking Log (hard copy binder not included)
• Contractor -generated As-builts, if required by Contract
• All other project documentation generated during the course of project construction duration.
TASK 4 — CONSTRUCTION SERVICES - FIELD
4.1 Construction Observation: The Consultant will provide one (1) inspector during construction
activities and other tasks necessary to monitor the progress of the work. The Inspector will ensure that
the daily inspection reports and working days reporting are completed in a timely manner and contain
sufficient information to assess whether the work is being conducted in compliance with the Contract
Documents per City, WSDOT,. Consultant will make IDR's available to the City by Friday of the same
work week upon request.
The Inspector may perform the following duties as a matter of his daily activities:
i. Observe technical conduct of the construction, including providing day-to-day contact with
construction contractor, City, utilities, and other stakeholders, and monitor for adherence
to the Contract Documents. The Consultant's personnel will act in accordance with
Sections 1-05.1 and 1-05.2 of the WSDOT Standard Specifications.
ii. Observe material, workmanship, and construction areas for compliance with the Contract
Documents and applicable codes, and notify construction contractor of noncompliance.
Advise the City of any non -conforming work observed.
iii. Document all material delivered to the job site in accordance with the Contract Documents.
iv. Prepare daily inspection reports, recording the construction contractor's operations as
actually observed by the Consultant; includes quantities of work placed that day,
contractor's equipment and crews, and other pertinent information.
v. Interpret Contract Documents in coordination with the City, Contractor, and KPG.
vi. Resolve questions which may arise as to the quality and acceptability of material furnished,
work performed, and rate of progress of work performed by the construction contractor.
vii. Support the Contractor's communication and responsibilities to answer questions from
property owners and the general public as needed.
viii. Monitor compliance of approved permits per the project specifications, if applicable.
City of Tukwila
2024 Overlay Program
Construction Management Services
Page 5 of 7
KPG Psomas Inc.
KPG Project Number 9TUK010700
April 2024
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EXHIBIT A-2
ix. Prepare field records and documents to ensure the Project is administered in accordance
with the plans and specifications.
x. Collect and calculate delivery tickets and scaleman's daily reports of aggregate. All tickets
will be initialed with correct bid item and stationing identified (Construction Manual 10-
2).
xi. Attend and actively participate in regular on -site weekly construction meetings.
xii. Take digital photographs during the course of construction, and record locations.
Assumptions:
• Consultant will provide observation services for the days/hours that the contractor's personnel are
on -site.
• Assumption is Client's Contractor shall work normal 40-hour work weeks. For this project the
"normal" work week may occur at night. KPG Psomas does not differentiate day shift from night
shift. However, if the City's Contractor works a double shift (both day and night) within a single
24-hour period this will constitute two working days. Consultant's hours for inspection are based
on one shift for number of working days allowed per Contract.
• Assumption is if Contractor is working at multiple sites within the City of Tukwila, the Consultant
will split their time at the multiple locations and prioritize what location to be at for observation.
• The Consultant's monitoring of the construction contractor's activities is to ascertain whether they
are performing the work in accordance with the Contract Documents; in case of noncompliance,
Consultant will reject non -conforming work, and pursue the other remedies in the interests of the
client, as detailed in the Contract Documents.
Deliverables:
• Daily Construction Reports with project photos.
• Field Note Records for all field -measurable pay items.
• Review material test reports for compliance.
TASK 5 — PROJECT CLOSEOUT
5.1 Closeout Office Support: Consultant shall assist with generation of closeout documentation and
pursuit of successful project final completion, as detailed below:
a. Substantial Completion Letter: Following full and unrestricted use of the project status being
obtained by the Contractor and agreed to by the City, Consultant shall draft Substantial
Completion Letter on City letterhead, for issuance to Contractor.
b. Physical Completion Letter: Following completion of all punch list work verified by the
Consultant and any stakeholders required the Consultant shall prepare physical completion letter
to the Contractor and the City shall issue the final contract voucher.
c. Final Pay Estimate: Consultant shall prepare final payment estimate, along with any final
quantity adjustments needed to existing bid items, for issuance to Contractor, in conjunction with
the final contract voucher, issued by the City.
City of Tukwila
2024 Overlay Program
Construction Management Services
Page 6 of 7
KPG Psomas Inc.
KPG Project Number 9TUK010700
April 2024
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EXHIBIT A-2
d. Closeout Inspection and Punchlist: Consultant shall assist in a punchlist walkthrough with
Contractor, City staff, and any other necessary agencies for the purposes of developing a final
project punchlist. The Consultant shall assemble walkthrough comments and provide the
preliminary list to the City for concurrence, prior to issuing the list to the Contractor. On
notification of completion of the punchlist, Consultant shall perform a final walkthrough to
confirm satisfactory completion of all items on the list and shall note any remaining discrepancies.
Subsequent project walkthroughs are beyond the scope of this agreement, but will be
accommodated should the request be made by the City, and sufficient remaining budget allows.
e. Certified Payroll Closeout: Consultant shall attempt to ensure that all certified payrolls and
affidavits of wages paid are current and complete at the time of project physical completion. This
will include regular checks of the L&I portal and frequent reminders to the Contractor to provide
any missing information in a timely manner As the task of gathering the final documentation from
Contractors and their Subcontractors can sometimes be an extended process, outside the control
of the City or Consultant, after 8 weeks post -physical completion, the Consultant shall perform a
final status update of the CP tracking log, along with memos to file of any missing documentation,
and shall hand off the remaining verification process to the Client.
f. Prepare Documentation to Deliver to City: Consultant shall perform QA/QC on all project
documentation deliverables as outlined in Task 4.1, as well as any documentation generated in the
course of completion of Task 5, and shall transfer all project documents to the City for permanent
storage.
• Substantial Completion Letter
• Physical Completion Letter
• Final Payment Invoice
• Project Punchlist
• Final Project Documents
TASK 6 — SUBCONSULTANTS
6.1 Material Testing: A third party subconsultant will be retained by KPG Psomas to provide material
testing and construction observation services. All testing will be done in accordance with LAG Manual
and WSDOT Construction Manual, or at a desired frequency as -directed by the City's project manager.
TASK 7 — ADDITIONAL SERVICES
7.1 Management Reserve: Additional services requested by the City will be performed only when
authorized by the City. Authorization to perform additional services will be in writing, specifying the
work to be performed, and basis of payment. Items such as Community Outreach (except as completed
on a day-to-day basis by the inspector and resident engineer as described in task 3.1 — vii), Public
Meetings, Ribbon Cutting Ceremony, claims analysis, surveying, services during shutdown periods of
non -working days, and services for extended working days are examples of possible additional services.
This fee is based on 40 working day contract. Any additional services requested or extension of days
will be approximately $3,185.00 per additional day.
City of Tukwila
2024 Overlay Program
Construction Management Services
Page 7 of 7
KPG Psomas Inc.
KPG Project Number 9TUK010700
April 2024
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KPG
baBi
J �
PRIME CONSULTANT COST COMPUTATIONS
Client:
Project Name:
KPG Psomas Inc. Project Number:
40 working days + 2 week startup and 4 weeks closeout
Date:
City of Tukwila
2024 Overlay
9TUK010700
4/10/2024
Task No.
Task Description
Labor Hour Estimate
Total Hours and Labor
Cost Computations by
Task
To
a
c
rL
a
Project Engineer
I I
Senior
Construction
Manager
Senior Resident
Engineer
Construction
Observer Ill
Document
Control Specialist
Ill
Document
Control Admin
Senior Admin
290
187
244
188
142
146
104
139
Hours
Totals
Task 1 - MANAGEMENT / COORDINATION / ADMINISTRATION
1.1
Project Management and Administrative Services
20
20
4
44
$ 9,176.00
1.2
Prepare, review and submit monthly expenditures
0
$ -
Task Total
0
20
20
0
0
0
0
4
44
$ 9,176.00
Task 2 - Administrative Services up to Contractor Notice to Proceed (NTP) (xxx Months/Weeks)
2.1
Administrative Services up to Contractor Notice to Proceed
2
4
4
10
$ 1,824.00
2.2
PreCon Photos
4
4
8
$ 1,320.00
2.3
Review Plans and Specs
16
16
32
$ 5,280.00
2.4
Prepare Hard and Electronic Files
4
8
12
$ 1,920.00
2.5
Prepare ROM
8
8
$ 1,168.00
2.6
Prepare PreCon Agenda
2
6
8
$ 1,252.00
2.7
Prepare Templates
4
4
$ 584.00
Task Total
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0
2
30
20
30
0
0
82
$ 13,348.00
Task 3 - Construction Management (CM) and Administrative Services.
to Project Closeout. (xxx Months/Weeks)
NTP
3.1
Construction Management Office Support
15
40
20
200
160
435
$ 77,670.00
3.2
Certified Payroll
28
28
$ 2,912.00
Task Total
15
40
20
200
0
160
28
0
463
$ 80,582.00
Task 4 - Provide Field Inspection for Each of the Project's Working Days (xxx Months/Weeks)
4.1 Construction Inspection
400
400
$ 56,800.00
Task Total
0
0
0
0
400
0
0
0
400
$ 56,800.00
Task 5 - Project Closeout (xxx Months/Weeks)
5.1
Construction Management Office Support
8
60
60
128
$ 21,992.00
5.2
Construction Management Field Paperwork/Inspection
20
20
$ 2,840.00
Task Total
0
0
8
60
20
60
0
0
148
$ 24,832.00
Task 6 - Materials Testing
6.1
Subcontract with Material Tester
2
2
$ 488.00
6.2
Prepare Invoices and Billings for Subcontractor
0
$ -
Task Total
0
0
2
0
0
0
0
0
2
$ 488.00
Task 7 - Management Reserve
7.1
Upon City Authorization Only
0
$ -
Task Total
0
0
0
0
0
0
0
0
0
$ -
Total Labor Hours and Fee
4,350
11,220
12,688
54,520
62,480
36,500
2,912
556
1,139
$ 185,226.00
Subconsultants
HWA Material Testing
$ 12,000.00
Total Subconsultant Expense
$ 12,000.00
Reimbursable Direct Non -Salary Costs
Mileage at current IRS rate
Reproduction Allowance
$ 500.00
Total Reimbursable Expense
$ 500.00
Management Reserve
$ -
Total Estimated Budget
$ 197,726.00
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City of Tukwila
City Council Transportation & Infrastructure Services Committee
Meeting Minutes
April 22, 2024, 5:30 p.m. - Hybrid Meeting; Duwamish Conference Room & MS Teams
Councilmembers Present: Armen Papyan, Chair; Dennis Martinez, Hannah Hedrick
Staff Present: Hari Ponnekanti, Catrien de Boer, Seong Kim, Adib Altallal, Griffin Lerner,
Cyndy Knighton, Pete Mayer, Eric Compton, Joel Bush, Adam Cox, Mike
Ronda
Chair Papyan called the meeting to order.
I. BUSINESS AGENDA
A. Ordinance: Franchise Agreement with Astound
Staff is seeking approval of an ordinance granting Astound Broadband a new 5-year
Franchise Agreement.
Committee Recommendation
Unanimous approval. Forward to May 13, 2024 Committee of the Whole.
B. Project Completion: 2023 Overlay and Repair Project
Staff is seeking approval of project completion with Lakeside Industries, Inc. in the amount of
$1,098,038.59 for the 2023 Overlay and Repair Project.
Committee Recommendation
Unanimous approval. Forward to May 6, 2024 Regular Consent Agenda.
C. Bid Award: 2024 Annual Overlay Project
Staff is seeking approval of a contract with ICON Materials in the amount of $1,040,012.00 for
the Project.
Committee Recommendation
Unanimous approval. Forward to May 6, 2024 Regular Consent Agenda.
D. Contract Amendment: 2024 Annual Overlay Project
Staff is seeking approval of an amendment with KPG Psomas, Inc. in the amount of
*$197,726.00 to include construction management services for the Project.
Committee Recommendation
Unanimous approval. Forward to May 6, 2024 Regular Consent Agenda.
E. Consultant Contract: 2024 Annual Smal Drainage Program
Staff is seeking approval of a contract with KPG Psomas, Inc. in the amount of $377,518 for
design and construction services for the Program.
Committee Recommendation
Unanimous approval. Forward to May 6, 2024 Regular Consent Agenda.
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COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
Prepared by
Mayor's review
Council review
05/06/24
JR
ITEM INFORMATION
ITEM No.
5.G.
STAFF SPONSOR: JOSHUA HOPKINS
ORIGINAL AGENDA DATE: 05/06/24
AGENDA ITEM TITLE Surface Water Fund - Riverton Creek Flapgate Removal Project
Change Order No. 4
CATEGORY ❑ Discussion
Meg Date
0 Motion
Meg Date 05/06/24
❑ Resolution
Meg Date
❑ Ordinance
Meg Date
❑ Bid Award
Meg Date
❑ Public Hearing
Meg Date
❑ Other
Meg Date
SPONSOR ❑Council ❑Mayor ❑HR ❑DCD ❑Finance ❑Fire ❑TS ❑P&R ❑Police
IIMr'
❑Court
SPONSOR'S This project restored fish access to Riverton Creek and previously inaccessible rearing
SUMMARY habitat at the confluence with the Duwamish River. Change order No. 4 pays for costs
associated with Change Order No. 3 punchlist items identified by WSDOT and their altered
infrastructure. Council is being asked to approve Change Order No. 4 to Contract No. 20-
052 with R.L. Alia in the amount of $72,285.08
REVIEWED BY
Trans&Infrastructure ❑ CommunitySvs/Safety ❑ Finance Comm. ❑ Planning/Economic Dev.
❑ LTAC ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: 04/22/24 COMMITTEE CHAIR: ARMEN PAPYAN
RECOMMENDATIONS:
SPONSOR/ADMIN. Public Works Department
COMMITTEE Unanimous Approval; Forward to Regular Consent Agenda Meeting
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$0.00 $517,611.79 $0.00
Fund Source:
Comments: 2023-2028 CIP Pg. 93
MTG. DATE
RECORD OF COUNCIL ACTION
05/06/24
MTG. DATE
ATTACHMENTS
05/06/24
Informational Memorandum dated 04/19/24
2023-2028 CIP Pg. 93
Change Order No. 4.
Minutes from Transportation and Infrastructure Committee meeting of 04/22/24
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CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2021 to 2026
PROJECT: Riverton Creek Flap Gate Removal Project No. 99830103
Remove two culverts and flap gates that confluence with the Duwamish River; daylight creek, install trail bridge
DESCRIPTION: over creek, habitat improvements and planting for 1,200 lineal feet of creek, inc 1/4 acre backwater wetland
habitat and 400 ft of river; associated structural improvements for TIB roadway and adjacent commercial
property.
JUSTIFICATION: Increase available salmonid rearing habitat and increase flood refuge in lower Duwamish River.
Improve fish access to Riverton Creek and enhance salmon rearing and resting area.
STATUS: Project construction began in 2020.
MAINT. IMPACT: Expected to increase maintenance.
Construction funding from the State RCO Salmon Recovery Funding Board, King County Cooperative Watershed
COMMENT: Management, King County Opportunity Funds, the WRIA 9 Re -green the Green Program and City Surface Water
Funds.
FINANCIAL Through Estimated
(in $000's)
2019 2020 2021
2022 2023 2024 2025 2026 BEYOND TOTAL
EXPENSES
Design
391
391
Land (R/W)
0
Monitoring
25
25
Const. Mgmt.
200
5
205
Construction
1,654
25
1,679
TOTAL EXPENSES
391
1,854
55
0
0
0
0
0
0
2,300
FUND SOURCES
Awarded Grant RCO
116
781
897
King County Grant
240
50
290
People for Puget S
30
30
Mitigation Expected
0
Utility Revenue
245
833
5
0
0
0
0
0
0
1,083
TOTAL SOURCES
391
1,854
55
0
0
0
0
0
0
2,300
Project Location
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2021 - 2026 Capital Improvement Program
90
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109
110
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TO:
FROM:
BY:
DATE:
SUBJECT:
City of Tukwila
Pith k Works Deportment - Hari Ponnekanti, Director/City Engineer
Thomas McLeod, Mayor
INFORMATIONAL MEMORANDUM
Mayor Thomas McLeod
Hari Ponnekanti, Public Works Director
Joshua Hopkins, Surface Water Project Manager
April 19, 2024
Surface Water Fund - Riverton Creek Flapoate Removal Project
Project Number 99830103, Contract No. 20-052
Change Order No. 4
ISSUE
Approve Change Order No. 4 to Contract No. 20-052 with R.L. Alia Company
BACKGROUND
This project restored fish access to Riverton Creek and previously inaccessible rearing habitat at the
confluence with the Duwamish River.
DISCUSSION
This change order accounts for overruns ($34,339.83) incurred in association with CO #3 Tasks 3.1 & 3.2;
mark-ups ($25,292.03) on labor, equipment, materials, and sub -contractors not included in CO#3
Estimate; and sales tax ($6,621.96) for the overruns and mark-ups. Tasks 3.1 and 3.2 cost overruns were
due to unforeseen complications with production rates associated with site conditions and the complexity
of fabricating and fitting custom replacement cover plates. Mark-ups were inadvertently omitted from CO
#3 Estimate. CO#4 includes 10% contingency ($6,631.06). The total cost of CO#4 is $72,285.08.
FISCAL IMPACT
Change order No. 4 includes compensation estimated at $72,285.08, raising the tax -inclusive contract from
$1,653,593.86 to $1,884,286.37. This project cost (72,285.08) over contingency, in addition to CO#3 costs over
contingency ($8,080.71), will be funded through the Utility Revenue ($80,365.79).
Bid Amount
Contingency (10%)
Change Orders #1-3
Change Order #4
Utility Revenue
Funding from 205 Levee Certification
Grants (CWM, Opp, RCO)
Total
Encumbered
$1,503,267.15
$150,326.71
$158,407.42
$72,285.08
Budget
$517,611.79
$344,780.57
$1, 021, 894.00
$1,884,286.36 $1,884,268.36
RECOMMENDATION
The Mayor, as signatory of the original contract, is being asked to approve and sign Change Order No. 4
with an estimated increase of $72,285.08 and 18 working days.
Attachments:
• CIP pg 93.pdf
• Change Order No. 4.
W:1PW Eng1PROJECTSIA- DR Projects\Riverton Flap Gate Removal (99830103 98-DR03)1Construction\Change Orders\CO#4
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Sheet 1 of 1
CITY OF TUKWILA
CONTRACT CHANGE ORDER NO. 4
DATE: April 11, 2024 BUDGET NO.: 412.98.594.382.65.00
PROJECT NO.: 99830103 CONTRACT NO.: 20-052
PROJECT NAME: Riverton Creek Flapgate Removal Project
TO: R.L. Alia Company
You are hereby directed to make the herein described changes to the plans and specifications or do the following described work not
included in the plans and specifications on this contract:
NOTE: This change order is not effective until approved by the "Owner" and a notice to proceed is issued.
Conditions:
A. The following change, and work affected thereby, are subject to all contract stipulations and covenants;
B. The rights of the "Owner" are not prejudiced;
C. All claims against the "Owner" which are incidental to or as a consequence of this change are waived; and
D. The Contractor must submit all Field Overhead and Home Office Overhead Rates for approval in advance of all change
orders.
CHANGE: See Attached Exhibit "A"
We the undersigned Contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is
approved, that we will provide all equipment, furnish all materials, except as may otherwise be noted above, and perform all services
necessary for the work above specified, and will accept as full payment therefore the prices shown above and below.
ACCEPTED: Date Contractor
By Title
Original Contract (with tax) $ 1,503,267.15 APPROVED BY THE CITY OF TUKWILA
Previous Change Orders & Contingency $ 308,734.13 Date
This Change Order (with tax) $ 72,285.08 By
Mayor
REV. CONTRACT AMOUNT $ 1,884,286.36
Original Contract Time: 115 Working Days
Additional Contract Time for previous Change Orders: 63 Days City Engineer
Additional Contract Time for this Change Order: 18 Days
Updated Contract Time: 196 Working Days
ORIGINAL: City Clerk (1 of 2) cc: Finance Department (w/encumbrance)
Contractor (2 of 2)
Project Management File
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Page 1 of 4
113
PROJECT NO.: 99830103
PROJECT NAME: Riverton Creek Flapgate Removal Project
DESCRIPTION OF WORK
CONTRACT NO.: 20-052
This change order accounts for overruns incurred in association with CO #3 Tasks 3.1 and 3.2; mark-ups on labor, equipment,
materials, and subcontractors for Tasks 3.1, 3.2, and 3.3 (not included in CO#3 Estimate); and sales tax for the overruns and mark-
ups.
• 3.1 Replacement Cover Plates for Tie -Back Penetrations by Force Account
• 3.2 Repair Expansion Joint between Existing Retaining Wall and Tukwila Intl. Bridge SW Bridge Abutment by Force Account
• 3.3 Surface Preparation and Coating for Previously Buried Portion of Wall #1 and Replacement Cover Plates by Lump Sum
3.1 Replacement Cover Plates for Tie -Back Penetrations
This work consists of mobilization, temporary pedestrian traffic control, site preparation and site restoration, temporary scaffolding,
removing existing cover plates, welding, and grout tubes, preparing sheet pile wall surface to bare metal, prime coat application, and
installing new cover plates per provided Cover Plate Details (Sheet 19A, File No. S1.3A).
3.2 Repair Expansion Joint between Existing Retaining Wall and Tukwila Intl. Bridge Southwest Bridge Abutment
This work consists of removing existing joint sealer and dirt from the joint and installing new joint sealer.
3.3 Surface Preparation and Coating for Previously Buried Portion of Wall #1 and Replacement Cover Plates
This work consists of mobilization, containment of abrasives, collecting, testing and disposal of containment waste,
preparing the sheet pile wall to bare metal, and application of coating system. This work shall comply with WSDOT 2020
Standard Specifications in Section 6-07.
MATERIALS
All materials shall be in accordance with the provided Cover Plate detail, current contract specifications or as approved by the
Engineer.
CONSTRUCTION REQUIREMENTS
The Contractor shall perform the work in accordance with the provided Cover Plate detail, current contract plans and specifications or
as approved by the Engineer.
MEASUREMENT AND PAYMENT
3.1 "Replacement Cover Plates for Tie -Back Penetrations" will be paid in accordance with WSDOT 2020 Standard Specification
Section 1-09.6
CONTRACT TIME
Contract time shall be extended by (18) working days as a result of this change order.
114
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The total cost of Change Order #4 is $72,285.08.
Change Order #4 Summary: CO#3 Tasks 3.1 and 3.2 overruns amount to $34,339.83, an 80.8% increase in direct costs over
estimated costs, and accounts for 52% percent of CO#4. Mark-ups in the amount of $25,292.03 and sales tax in the amount of
$6,022.76 account for 39% and 9% of CO#4, respectively. Tasks 3.1 and 3.2 cost overruns were due to unforeseen complications with
production rates associated with site conditions and the complexity of fabricating and fitting custom replacement cover plates. Mark-ups
were inadvertently omitted from CO #3 Estimate. CO#4 Estimate includes 10% contingency ($6,631.06).
Table 1. CO#4 Summary — Three Invoice from RL Alia for Time and Materials
#
Invoice
Date
Total
1
RL Alia Time & Materials
11/28/23 to 12/22/23
$39,072.85
2
RL Alia Time & Materials
01/03/24 to 02/26/24
$28,360.05
3
RL Alia Time & Materials
03/14/24 to 03/29/24
$4,057.39
Sub -Total:
$71,490.29
Sales Tax 10.1 %
$7,220.52
Sub -Total:
$78,710.81
CO#3 Credit Balance:
-($13,056.79)
Sub -Total:
$65,654.02
CO#4 Contingency:
$6,631.06
CO#4 Total:
$72,285.08
Table 2. Change Order #3 Summary of Quantities (in grey), Payments, and Balance
Item
Item Description
Qty
Unit
Unit Price
Item Cost
3.1
Replacement Cover Plates for Tie -Back
Penetrations
1
EST.
$41,500.00
$41,500.00
3.2
Repair Expansion Joint between Existing Retaining
Wall and Tukwila Intl. Bridge SW Bridge Abutment
1
EST.
$1,000.00
$1,000.00
3.3
Surface Preparation and Coating for Previously
Buried Portion of Wall #1 and Replacement Cover
Plates
1
LS
$37,553.60
$37,553.60 - $9,508.80
(RL Alia's Share) =
$28,044.20
Est. Total Coast:
$70,544.20
CO#3 Sales Tax:
$7,125.82
CO#3 Total:
$77,669.82
CO#3 1st Payment (PE#16):
$64,613.03
CO#3 Balance:
$13,056.79
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115
Table 3. CO #3 Summary of Quantities (in grey) and CO#4 Overruns Mark-ups, and Sales Tax
Item
#
Item
Description
Qty
Unit
Unit Price
Item Cost
Overruns
Mark -Up
(Original +
Overrun)
Sales Tax
(Original +
Overrun)
Grand
Totals:
3.1
Replacement
1
EST.
$41,500.00
$41,500.00
Cover Plates for
Tie -Back
Penetrations
$34,339.83
$21,926.72
$9,975.42
$108,741.97
3.2
Repair
1
EST.
$1,000.00
$1,000.00
Expansion Joint
between
Existing
Retaining Wall
and Tukwila Intl.
Bridge SW
Bridge
Abutment
3.3
Surface
1
LS
$37,553.60
$37,553.60
Preparation and
-
$0.00
$3,365.30
$3,172.36
$34,581.86
Coating for
$9,508.80
Previously
(RL Alia's
Buried Portion
Share) =
of Wall #1 and
$28,044.20
Replacement
Cover Plates
Est. Total Coast:
$70,544.80
$34,339.83
$25,292.03
$13,147.78
$143,323.84
CO#3 Sales Tax:
$7,125.02
$-7125.02
CO#3 Total:
$77,669,82
-$77,669.82
CO#4 Sub -Totals:
$34,339.83
$25,292.03
$6,022.76
$65,654.62
CO#4 Total:
Verification:
$65,654.02*
*_ $0.60 difference not found.
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CITY OF TUKWILA
DEPARTMENT OF PUBLIC WORKS
Riverton Creek Flapgate Removal Project
Project No. 9980103
PE # 17
3/4/2024
Pay Pd.
Item
8/1/2023
Description of item
to
1 1 /3/2023
Qty
Unit
Price
Contract Amount
Quantity
this
Estimate
Previous
Quantity
Quantity
to Date
ORIGINAL CONTRACT AMOUNT
CHANGE ORDERS OR ADJUSTMENTS:
ADJUSTED CONTRACT AMOUNT:
NOTICE TO PROCEED:
CONTRACT (CALENDAR) DAYS:
CHANGE ORDER / WEATHER DAYS
SCHEDULED COMPLETION DATE:
Percent
Complete
Amount Due This
Estimate
$1,503,267.15
$78,159.78
$1,581,426.93
7/10/2020
115
0
12/23/2020
Previous
Amount
Total Amount to
Date
Schedule A
Bridge
1
Mobilization
1
LS
$82,000.00
$82,000.00
0.00
1.00
1.00
100.00%
$0.00
$82,000.00
$82,000.00
2
Contractor Surveying
1
LS
$18,000.00
$18,000.00
0.00
1.00
1.00
100.00%
$0.00
$18,000.00
$18,000.00
3
Unexpected Site Changes
1
FA
$15,000.00
$15,000.00
0.00
1.09
1.09
109.34%
$0.00
$16,400.46
$16,400.46
4
Temp Traffic Control
1
LS
$15,000.00
$15,000.00
0.00
1.00
1.00
100.00%
$0.00
$15,000.00
$15,000.00
5
Temp TrafContr Private Prop
1
LS
$10,000.00
$10,000.00
0.00
0.95
0.95
95.00%
$0.00
$9,500.00
$9,500.00
6
SPCC
1
LS
$500.00
$500.00
0.00
1.00
1.00
100.00%
$0.00
$500.00
$500.00
7
Riverton Creek Bridge
1
LS
$140,000.00
$140,000.00
0.00
1.00
1.00
100.00%
$0.00
$140,000.00
$140,000.00
8
Clean/Weld Piles to WalICap
10
LF
$250.00
$2,500.00
0.00
10.00
10.00
100.00%
$0.00
$2,500.00
$2,500.00
9
Structural Carbon Steel
1
LS
$60,000.00
$60,000.00
0.00
1.00
1.00
100.00%
$0.00
$60,000.00
$60,000.00
10
Furn&Drive Test Steel Pile
1
EA
$7,000.00
$7,000.00
0.00
1.00
1.00
100.00%
$0.00
$7,000.00
$7,000.00
11
Furnishing St. Piling
306
LF
$50.00
$15,300.00
0.00
282.50
282.50
92.32%
$0.00
$14,125.00
$14,125.00
12
Driving St. Piling
11
EA
$2,000.00
$22,000.00
0.00
11.00
11.00
100.00%
$0.00
$22,000.00
$22,000.00
13
Bridge Railing ChnLinkFence
108
LF
$100.00
$10,800.00
0.00
144.00
144.00
133.33%
$0.00
$14,400.00
$14,400.00
14
Clean&Paint Wall 1
1
LS
$30,000.00
$30,000.00
0.00
1.00
1.00
100.00%
$0.00
$30,000.00
$30,000.00
15
Remo SoldierPile Shft Obstrc
1
FA
$8,000.00
$8,000.00
0.00
0.00
0.00
0.00%
$0.00
$0.00
$0.00
16
Shaft-24 inch Diameter
530
LF
$212.55
$112,651.50
0.00
532.75
532.75
100.52%
$0.00
$113,236.01
$113,236.01
17
Furn Soldier Pile HP 12X84
710
LF
$123.00
$87,330.00
0.00
731.00
731.00
102.96%
$0.00
$89,913.00
$89,913.00
18
Conrete Lagging
1,020
SF
$70.00
$71,400.00
0.00
1,020.00
1,020.00
100.00%
$0.00
$71,400.00
$71,400.00
19
Permanent Ground Anchor
18
EA
$6,500.00
$117,000.00
0.00
18.00
18.00
100.00%
$0.00
$117,000.00
$117,000.00
20
Perm GrndAnch Pert Test
3
EA
$1,250.00
$3,750.00
0.00
3.00
3.00
100.00%
$0.00
$3,750.00
$3,750.00
21
Perm GrndAnch Verify Test
2
LS
$3,000.00
$6,000.00
0.00
2.00
2.00
100.00%
$0.00
$6,000.00
$6,000.00
CO - 1
Wall 1 and Work Suspensiion Equitable Adjustment
1
LS
$47,808.17
$47,808.17
0.00
1.00
1.00
100.00%
$0.00
$47,808.17
$47,808.17
CO - 3
Wall 1 Replacment Cover Plates, Cleaning and Painting and Void Rep
1
LS
$70,544.20
$70,544.20
0.5109
0.00
0.51
51.09%
$36,044.05
$58,685.77
$94,729.82
Roadway
22
Clearing and Grubbng
1
LS
$10,000.00
$10,000.00
0.00
1.00
1.00
100.00%
$0.00
$10,000.00
$10,000.00
23
Removal Structure&Obstruct
1
LS
$2,500.00
$2,500.00
0.00
1.00
1.00
100.00%
$0.00
$2,500.00
$2,500.00
24
Remove Existing RetainWall
1
LS
$10,000.00
$10,000.00
0.00
1.00
1.00
100.00%
$0.00
$10,000.00
$10,000.00
25
Channel Excavation&Haul
1,570
CY
$125.00
$196,250.00
0.00
1,345.00
1,345.00
85.67%
$0.00
$168,125.00
$168,125.00
26
Select Grading (by FA)
1
FA
$4,000.00
$4,000.00
0.00
0.00
0.00
0.00%
$0.00
$0.00
$0.00
27
Gravel Borrow
30
TN
$75.00
$2,250.00
0.00
37.50
37.50
125.00%
$0.00
$2,812.50
$2,812.50
271Q
Gravel Borrow- increased quantities (above 125%)
0
TN
$70.00
$0.00
0.00
257.22
257.22
NA
$0.00
$18,005.40
$18,005.40
28
Unsuitable Foundation Excav
25
CY
$100.00
$2,500.00
0.00
8.60
8.60
34.40%
$0.00
$860.00
$860.00
29
Dewatering
1
LS
$3,000.00
$3,000.00
0.00
1.00
1.00
100.00%
$0.00
$3,000.00
$3,000.00
30
Structure Excavation Class A
110
CY
$75.00
$8,250.00
0.00
110.00
110.00
100.00%
$0.00
$8,250.00
$8,250.00
31
Shoring or Extra Exc Class A
1
LS
$3,000.00
$3,000.00
0.00
1.00
1.00
100.00%
$0.00
$3,000.00
$3,000.00
32
Trimming and Cleanup
1
LS
$7,500.00
$7,500.00
0.00
0.00
0.00
0.00%
$0.00
$0.00
$0.00
33
Crushed Surf Base Course
54
TN
$100.00
$5,400.00
0.00
46.17
46.17
85.50%
$0.00
$4,617.00
$4,617.00
34
Commercial HMA
41
TN
$250.00
$10,250.00
0.00
23.25
23.25
56.71%
$0.00
$5,812.50
$5,812.50
CO - #
Change Order Holding Slot
CITY OF TUKWILA
DEPARTMENT OF PUBLIC WORKS
CO Riverton Creek Flapgate Removal Project
Project No. 9980103
PE # 17
3/4/2024
Pay Pd.
8/1/2023
to
1 1 /3/2023
ORIGINAL CONTRACT AMOUNT
CHANGE ORDERS OR ADJUSTMENTS:
ADJUSTED CONTRACT AMOUNT:
NOTICE TO PROCEED:
CONTRACT (CALENDAR) DAYS:
CHANGE ORDER / WEATHER DAYS
SCHEDULED COMPLETION DATE:
$1,503,267.15
$78,159.78
$1,581,426.93
7/10/2020
115
0
12/23/2020
Item
Description of item
Qty
Unit
Price
Contract Amount
Quantity
this
Estimate
Previous
Quantity
Quantity
to Date
Percent
Complete
Amount Due This
Estimate
Previous
Amount
Total Amount to
Date
Roadside Development
$90,000.00
0.00
1.00
1.00
100.00%
$0.00
$90,000.00
$90,000.00
35
Temp Stream Diversion
1
LS
$90,000.00
36
Erosion/Water Poll Prevent
1
LS
$7,500.00
$7,500.00
0.00
0.50
0.50
50.00%
$0.00
$3,750.00
$3,750.00
37
High Visibility Fence
135
LF
$4.00
$540.00
0.00
150.00
150.00
111.11%
$0.00
$600.00
$600.00
38
Coir Log
360
LF
$6.00
$2,160.00
0.00
360.00
360.00
100.00%
$0.00
$2,160.00
$2,160.00
39
Erosion Control Blanket
180
SY
$2.50
$450.00
0.00
447.50
447.50
248.61%
$0.00
$1,118.75
$1,118.75
40
PSIPE Acer Circinatum #5 - All PSIPE at 100% 1/26/2:
2
EA
$60.00
$120.00
0.00
3.00
3.00
150.00%
$0.00
$198.00
$234.00
41
PSIPE Argentina egedii 10"
10
EA
$25.00
$250.00
0.00
10.00
10.00
100.00%
$0.00
$275.00
$325.00
42
PSIPE Aruncus dioicus #1
12
EA
$25.00
$300.00
0.00
16.00
16.00
133.33%
$0.00
$440.00
$520.00
43
PSIPE Carex lyngbei ( & 4" fragaria chiloensis)
10
EA
$20.00
$200.00
0.00
130.00
130.00
1300.00%
$0.00
$2,860.00
$3,380.00
44
PSIPE Comus stoloniferaBdl
15
EA
$25.00
$375.00
0.00
15.00
15.00
100.00%
$0.00
$412.50
$487.50
45
PSIPE Cornus stolonifera#1
4
EA
$25.00
$100.00
0.00
9.00
9.00
225.00%
$0.00
$247.50
$292.50
46
PSIPE Eleocharis paulstrus
10
EA
$20.00
$200.00
0.00
10.00
10.00
100.00%
$0.00
$220.00
$260.00
47
PSIPE Fraxinus latifolia #2
5
EA
$25.00
$125.00
0.00
5.00
5.00
100.00%
$0.00
$137.50
$162.50
48
PSIPE Gualtheria shallon #1
20
EA
$20.00
$400.00
0.00
49.00
49.00
245.00%
$0.00
$1,078.00
$1,274.00
49
PSIPE Holodiscus discolor#1
5
EA
$20.00
$100.00
0.00
5.00
5.00
100.00%
$0.00
$110.00
$130.00
50
PSIPE Lonicera involucratel
15
EA
$20.00
$300.00
0.00
15.00
15.00
100.00%
$0.00
$330.00
$390.00
51
PSIPE Malus fusca #2
5
EA
$20.00
$100.00
0.00
7.00
7.00
140.00%
$0.00
$154.00
$182.00
52
PSIPE Physocarpus capitats
8.00
EA
$20.00
$160.00
0.00
11.00
11.00
137.50%
$0.00
$242.00
$286.00
53
PSIPE Picea sitchensis
13.00
EA
$175.00
$2,275.00
0.00
13.00
13.00
100.00%
$0.00
$2,502.50
$2,957.50
54
PSIPE Polystichum munitum
20.00
EA
$20.00
$400.00
0.00
50.00
50.00
250.00%
$0.00
$1,100.00
$1,300.00
55
PSIPE Pseudotsuga menzisi
3
EA
$175.00
$525.00
0.00
6.00
6.00
200.00%
$0.00
$1,155.00
$1,365.00
56
PSIPE Ribies sanguineum#1
8
EA
$20.00
$160.00
0.00
10.00
10.00
125.00%
$0.00
$220.00
$260.00
57
PSIPE Roa Pisocarpa #1
13
EA
$20.00
$260.00
0.00
19.00
19.00
146.15%
$0.00
$418.00
$494.00
58
PSIPE Rubus spectabilis #1
17
EA
$20.00
$340.00
0.00
17.00
17.00
100.00%
$0.00
$374.00
$442.00
59
PSIPE Salix hookeriana Live
20
EA
$25.00
$500.00
0.00
20.00
20.00
100.00%
$0.00
$550.00
$650.00
60
PSIPE Salix hookeriana Bndl
20
EA
$50.00
$1,000.00
0.00
20.00
20.00
100.00%
$0.00
$1,100.00
$1,100.00
61
PSIPE Salix lucida #2
5
EA
$25.00
$125.00
0.00
5.00
5.00
100.00%
$0.00
$137.50
$162.50
62
PSIPE Salix scouleriana Live
20
EA
$25.00
$500.00
0.00
20.00
20.00
100.00%
$0.00
$550.00
$650.00
63
PSIPE Salix scouleriana Bnd
20
EA
$25.00
$500.00
0.00
20.00
20.00
100.00%
$0.00
$550.00
$550.00
64
PSIPE Salix sitchensis Live
20
EA
$25.00
$500.00
0.00
20.00
20.00
100.00%
$0.00
$550.00
$650.00
65
PSIPE Salix sitchensis Bndle
20
EA
$25.00
$500.00
0.00
20.00
20.00
100.00%
$0.00
$550.00
$550.00
66
PSIPE Sambucus racemosa
6
EA
$20.00
$120.00
0.00
6.00
6.00
100.00%
$0.00
$132.00
$156.00
67
PSIPE Symphoricarpos alba
20
EA
$25.00
$500.00
0.00
20.00
20.00
100.00%
$0.00
$550.00
$650.00
68
PSIPE SymphoricarposAlbl
20
EA
$25.00
$500.00
0.00
47.00
47.00
235.00%
$0.00
$1,292.50
$1,527.50
69
PSIPE Thuja plicata
2
EA
$200.00
$400.00
0.00
2.00
2.00
100.00%
$0.00
$440.00
$520.00
70
PSIPE Tsuga heterophylla
4
EA
$200.00
$800.00
0.00
4.00
4.00
100.00%
$0.00
$880.00
$1,040.00
71
Topsoil Type A
7
CY
$70.00
$490.00
0.00
5.00
5.00
71.43%
$0.00
$350.00
$350.00
72
Compost (Amended Soil)
13
CY
$70.00
$910.00
0.00
17.00
17.00
130.77%
$0.00
$1,190.00
$1,190.00
73
Bark&Wood Chip Mulch
13
CY
$70.00
$910.00
0.00
24.00
24.00
184.62%
$0.00
$1,680.00
$1,680.00
74
Extruded Curb
240
LF
$30.00
$7,200.00
0.00
0.00
0.00
0.00%
$0.00
$0.00
$0.00
75
Light Loose Riprap
400
TN
$80.00
$32,000.00
0.00
506.98
506.98
126.75%
$0.00
$40,558.40
$40,558.40
76
Paint Line
350
LF
$10.00
$3,500.00
0.00
0.00
0.00
0.00%
$0.00
$0.00
$0.00
77
Woody Debr Strct Over Rip Rap
4
EA
$1,400.00
$5,600.00
0.00
4.00
4.00
100.00%
$0.00
$5,600.00
$5,600.00
CITY OF TUKWILA
DEPARTMENT OF PUBLIC WORKS
Riverton Creek Flapgate Removal Project
Project No. 9980103
PE # 17
3/4/2024
ORIGINAL CONTRACT AMOUNT
CHANGE ORDERS OR ADJUSTMENTS:
ADJUSTED CONTRACT AMOUNT:
NOTICE TO PROCEED:
CONTRACT (CALENDAR) DAYS:
CHANGE ORDER / WEATHER DAYS
$1,503,267.15
$78,159.78
$1,581,426.93
7/10/2020
115
0
Pay Pd. 8/1/2023 to 11/3/2023 SCHEDULED COMPLETION DATE: 12/23/2020
Item
Description of item
Qty
Unit
Price
Contract Amount
Quantity
this
Estimate
Previous
Quantity
Quantity
to Date
Percent
Complete
P
Amount Due This
Estimate
Previous
Amount
Total Amount to
Date
78
SingleLog Wetland Outlet
2
EA
$1,400.00
$2,800.00
0.00
2.00
2.00
100.00%
$0.00
$2,800.00
$2,800.00
79
SingleLogWetlandWoodDebr
10
EA
$1,400.00
$14,000.00
0.00
10.00
10.00
100.00%
$0.00
$14,000.00
$14,000.00
80
DoubleLogWetlandWoodDeb
2
EA
$3,000.00
$6,000.00
0.00
2.00
2.00
100.00%
$0.00
$6,000.00
$6,000.00
81
Floating Silt Curtain
1
LS
$6,000.00
$6,000.00
0.00
1.00
1.00
100.00%
$0.00
$6,000.00
$6,000.00
82
Streambed Gravel
241
TN
$60.00
$14,460.00
0.00
272.55
272.55
113.09%
$0.00
$16,353.00
$16,353.00
83
Streambed Cobbles 6 In.
54
TN
$80.00
$4,320.00
0.00
58.21
58.21
107.80%
$0.00
$4,656.80
$4,656.80
84
Streambed Boulder Two Man
16
EA
$200.00
$3,200.00
0.00
32.00
32.00
200.00%
$0.00
$6,400.00
$6,400.00
85
Streambed Boulder 3 Man
130
EA
$300.00
$39,000.00
0.00
160.00
160.00
123.08%
$0.00
$48,000.00
$48,000.00
86
Filter Bag
4
EA
$200.00
$800.00
0.00
0.00
0.00
0.00%
$0.00
$0.00
$0.00
87
Habitat Snag
3
EA
$2,000.00
$6,000.00
0.00
3.00
3.00
100.00%
$0.00
$6,000.00
$6,000.00
88
Art Installation
1
LS
$2,000.00
$2,000.00
0.00
1.00
1.00
100.00%
$0.00
$2,000.00
$2,000.00
89
Propery Restoration (by FA)
1
FA
$5,000.00
$5,000.00
0.00
1.97
1.97
196.76%
$0.00
$9,837.96
$9,837.96
CO - 2
Viewpoint and Geotextile
1
LS
$25,522.98
$25,522.98
0.00
1.00
1.00
100.00%
$0.00
$25,522.98
$25,522.98
SUBTOTAL BRIDGE
$834,231.50
$36,044.05
$939,218.41
$975,262.46
SALES TAX BRIDGE ITEMS (10.1%)
$3,640.45
$22,369.48
$26,009.93
SALES TAX BRIDGE ITEMS 2020 (10.0%)
$0.00
$72,491.58
$72,491.58
SALES TAX TOTAL
$3,640.45
$94,861.06
$98,501.51
5% RETAINAGE
$1,802.20
$46,960.92
$48,763.12
NET PAYMENT BRIDGE ITEMS
$37,882.29
$987,118.55
$1,025,000.84
SUBTOTAL ROADWAY
$264,900.00
$0.00
$236,982.40
$236,982.40
SALES TAX STORM ROADWAY ITEMS (10.1%)
$0.00
$23,698.24
$23,698.24
SALES TAX STORM ROADWAY ITEMS 2020 (10.0%)
$0.00
$12,241.70
$12,241.70
SALES TAX TOTAL
$0.00
$35,939.94
$35,939.94
5% RETAINAGE
$0.00
$11,849.12
$11,849.12
NET PAYMENT ROADWAY ITEMS
$0.00
$261,073.22
$261,073.22
SUBTOTAL ROADSIDE DEVELOPMENT
$267,475.00
$0.00
$317,525.89
$317,525.89
SALES TAX STORM ROADWAY ITEMS (10.1%)
$0.00
$31,752.59
$31,752.59
SALES TAX STORM ROADWAY ITEMS 2020 (10%)
$0.00
$3,415.00
$3,415.00
SALES TAX TOTAL
$0.00
$35,167.59
$35,167.59
5% RETAINAGE
$0.00
$15,876.29
$15,876.29
NET PAYMENT ROADSIDE DEVELOPMENT ITEMS
$0.00
$336,817.18
$336,817.18
1,366,606.50
136,660.65
1,503,267.15
Subtotal Amount
$36,044.05
$1,493,726.70
$1,529,770.75
Sales Tax (10.1 %)
$3,640.45
$165,968.59
$169,609.04
Total 5% Retainage
$1,802.20
$74,686.34
$76,488.54
Total Net Payment
$37,882.29
$1,585,008.95
$1,622,891.25
CC)
N
O
CITY OF TUKWILA
Dare. 00-Mar-20
Item Descriptbn
Quantity
Urals
OuaMRSTllla
Estimate
WEEKENDS/HOLIDAYS
1 -Aug 2-Aug 3-Aug 4-22
HIDDEN UNLESS WORK
5-Aug 6-Aug 7-Aug
PERFORMED
8-Aug 9-Aug 10-Aug 11-Aug 12-Aug
13-Aug 14-A. 15-Aug
16-Au9 17-Aug 18-Aug
19-Aug 20-Aug 21-Aug 22-A g 23-Aug 24-Aug 25-Aug 26-Aug 27-Aug 28-Aug 29-Aug 30-Aug 31-Aug
A'alMOH
Atl)ustmeM
Total
%Complete
Total to Date
Bridge
1 Mobilietion
1
LS
2 Contractor rveylrg
3 Unexpected Site Changes
1
FA
4 Temp Traffic Control
1
LS
Temp TratGOMr Private Prop
T Riverton Creek Bridge
1
LS
B ClearvWeld Piles to WallCap
10
LF
Structural Cation Steel
1D Fur...ye Test Sfeel Pile
1
EA
11 Furnish. St. Piling
306
LF
12 ving St Piling
EA
13 Bridge ReAing ChnL.Fence
1
14 Cleart Paint Weill
1
LS
15 Remo SoldlerPlle Shbt Metre
FA
iT FumSoldler No HP 12X84
710
LF
15 Conrete Law.
1020
SF
19 Permanent Ground Anchor
1 5
EA
20 Perm GmdAnch PertT Test
EA
21 Perm GrndAn. Verity Test
2
LS
CO -1 Wall 1and SuapenalonEquitable Adjustment
j
1
LS
Roadway
22 Clearing aN Grubbng
23 Removal Slructure8Gbstruct
1
LS
24 Remove ating P.m./all
25 Channel Excevatlon8Hau1
1570
CY
26 Select Grading (by FA)
1
FA
27 Gravel Borrow
3D
TN
2710 Gravel Borrow
3D
TN
2B Unsuitable Foundation Excev
25
CY
29 nnp
3D Structure Excavation Class
MO
CY
31 Shonng or Extra Exc Gas A
1
LS
32 Trimmire and Cleanup
1
LS33
rushed Surf
54
TN
34 ryeIHMACourse
41
TN
GO-f Change Order Holding Slot
Roadside Devaloprrwd
35 emp Stream Dyers.
36 Erosion/Water Poll Prevent
1
LS
37 High slbllM Fence
l
38 Log
135
LF
-
39 Erosion Control Blanket
150
SY
40 PSIPE Acer Ciminetump5
EA
41 PSIPE Argentina egedii 10"
1D
EA
42 PSIPE Animus dlglcis Al
12
EA
43 PSIPE Carex Impel (8 Fragerla chiloensia 4')
10
EA.
44 PSIPE Carnes stolonderaBdl
15
EA
45 PSIPE Corpus stolcndera.
4
EA
PSIPEEIeocharislaulstrus
1
EA
47 PSIPE Fraxinus lat.. N2
5
EA
48 PSIPE GuagM1eria shallop 61
20
EA
49 PSIPE Malady. a dscolorgl
5
EA
PSIPELOnlceminvolucnatel
15
EA
51 PSIPE Mals fuse k2
5
EA
P52 SIPE Physocarpua capitals
5
EA-
53 PSIPE Picea alicMnala
13
EA54
PSIPE PoIystichum munitum
20
EA
-
55 PSIPE Pseudotsuga menasi
3
EA
56 PSIPE Rlblea sangu neurral
8
EA
57 PSIPERoeRaccarla61
13
EA
58 PSIPE Rebus specAbilis WI
EA
59 PSIPE Sala hookerlana Live
23
EA
C
ke PSIPE Sala hoorlana Bndl
20
EA
61 PSIPE Sala Iucida.
5
EA
62 PSIPE Safes scouleriana Llve
20
EA
ss�
PSIPE Sala acoulenana Bnd20
EA
fi4 PSIPE Sal6 sitcM1errsis Lne
20
EA
V
55 PSIPE 9afa sitc#ersis Bndle
2D
EA
f
OeT
66 PSIPE Samhucus racer..
6
EA-
PSIPE Symphoncerpoe albs
20
EA
6B PSIPE SymphoricarpoaAlbl
20
EA
dmia
6PSIPE ThuJpta lica
-
O
PSIPE TY1.1 hetempl2lla
4
ET
-
71 Topsoil Type A
72 Compost (Amend. Sop
]
CYID
-
Chip Mulch
74 Extruded Curb
13
24D
CY-
LF
0
75 Light Lose Rlpmp
40D
TN
76 Pant Line
35
77 Woody Deft St. Over Rlp Rap
4
EA
-
CITY OF TUKWILA
ouneraa
78 SingleLog Wetland Outlet
ingleLogvvetlandWoodOebr
BD OoudeLog✓✓etlardWoodDeb
81 Flwting Silt Curtain
82 ravel
241
EA
EA
EA
LS
TN
83 Strearnbee Cobble.In.
54
TN
84 Strew.. Boulder Two Man
16
EA
85 Stead). Boulder Man
130
EA
Filter Bap
Habitat Snag
Art Installation
EA
EA
89 Propery Restoration (y FA)
CO t12 Geatedile FabrioNiewpoird
CO. Wall 1 Reptaoment Cover Plates, Cleaning an. Painting an. Void Repairs
N
FA
LS
LS
0.51
0.51094
122
Jump to top
Transportation & Infrastructure Services Committee Minutes April22, 2024
F. Change Order: Riverton Creek Flapgate Removal Project
Staff is seeking approval of Change Order No. 4 to Contract No. 20-052 with R.L. Alia Company
in the amount of $72,285.08.
Item(s) for follow-up:
Determine if Washington State Recreation and Conservation Office can contribute to cost.
Committee Recommendation
Unanimous approval. Forward to May 6, 2024 Regular Consent Agenda.
G. Supplemental Agreement: Neighborhood Traffic Calming Program
Staff is seeking approval of a supplemental agreement with KPG Psomas, Inc. in the amount
of $155,000 for on -call engineering and design services for the Program.
Committee Recommendation
Unanimous approval. Forward to May 6, 2024 Regular Consent Agenda.
H. Grant Application: 2024 Annual Overlay - 50th Place Overlay
Staff is seeking approval to apply to the Transportation Improvement Board Complete
Streets program in the amount of $400,000 to fund a portion of the 2024 Annual Overlay
Program.
Committee Recommendation
Unanimous approval.
I. Surface Water Comprehensive Plan
Staff provided an introduction to the 2024 Draft Surface Water Comprehensive Plan and
associated capital projects.
Committee Recommendation
Discussion only.
J. Future Water Reservoir Update
Staff presented an update on the project.
Item(s) for follow-up:
Provide information on historically significant buildings in the city.
Committee Recommendation
Discussion only.
The meeting adjourned at 6:45 p.m.
Committee Chair Approval
Minutes by LH
Jump to top
123
124
Jump to top
COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
Prepared lrn.,
Mayor's review
Council review
05/06/24
JR
ITEM INFORMATION
ITEM No.
5.H.
STAFF SPONSOR: JOSH HOPKINS
ORIGINAL AGENDA DATE: 05/06/24
AGENDA ITEM TITLE Surface Water Fund — 2024 Annual Small Drainage Program
CATEGORY ❑ Discussion
Mtg Date
11 Motion
Mtg Date 05/06/24
❑ Resolution
Mtg Date
❑ Ordinance
Mtg Date
❑ Bid Award
Mtg Date
❑ Public Hearing
Mtg Date
❑ Other
Mtg Date
SPONSOR ❑Council ❑Mayor HR ❑DCD Finance Fire TS P&R ❑Police
a
PTV ❑Court
SPONSOR'S Received Statement of Qualifications were evaluated from three firms from the MRSC
SUMMARY Consultant Roster. KPG Psomas was selected as the firm that best met the requirements
due to their design and construction management services, work history with the City of
Tukwila and project sites, and satisfactory performance on past projects. Council is being
asked to approve a Contract with KPG Psomas, Inc. for design and construction
management services in the amount of $377,518.00 for the 2024 Small Drainage Program.
REVIEWED BY 0
❑
DATE:
Trans&Infrastructure CommunitySvs/Safety Finance Comm. ❑ Planning/Economic Dev.
LTAC ❑ Arts Comm. Parks Comm. ❑ Planning Comm.
04/22/24 COMMITTEE CHAIR: ARMEN PAPYAN
RECOMMENDATIONS:
SPONSOR/ADMIN. Public Works Department
COMMITTEE Unanimous Approval; Forward to Regular Consent Agenda Meeting
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$377,518.00 $900,000.00 $0.00
Fund Source:
Comments: 2023-2028 CIP Pg. 76
MTG. DATE
RECORD OF COUNCIL ACTION
05/06/24
MTG. DATE
ATTACHMENTS
05/06/24
Informational Memorandum dated 04/19/24
2023-2028 CIP Pg. 76
KPG Consultant Design and Construction Management Scope and LOE
Minutes from Transportation and Infrastructure Committee meeting of 04/22/24
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125
126
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City of Tukwila
Public With Deportment - Mori Ponnekuntr, Director/City Engineer
Thomas McLeod, Mayor
INFORMATIONAL MEMORANDUM
TO: Transportation and Infrastructure Committee
FROM: Hari Ponnekanti, Public Works Director
BY: Joshua Hopkins, Surface Water Project Manger
CC: Mayor Thomas McLeod
DATE: April 19, 2024
SUBJECT: Surface Water Fund — 2024 Annual Small Drainage Program
Project No. 82441201
ISSUE
Approve a Contract with KPG Psomas Inc. for design and construction services for the 2024 Annual
Small Drainage Program.
BACKGROUND
The Annual Small Drainage Program addresses surface water deficiencies that are identified
through maintenance activities and citizen complaints. For the 2024 Annual Small Drainage
Program, Public Works staff reviewed the list of known deficiencies and compiled a list of six
project sites for 2024. The project sites are located on (1) 40th Ave S; (2) MacAdam Rd S (2x
locations); (3) Strander Blvd; (4) S 116th Way, and 65th Ave S. Sites 2 and 3 will be constructed in
2024, sites 1, 4, and 5 will be constructed in 2025.
DISCUSSION
Three firms (KPG Psomas, Otak, and Pace) Statement of Qualifications were evaluated from the
MRSC Consultant Roster. KPG Psomas was selected as the firm that best met the requirements
due to their design and construction management services, work history with the City of Tukwila
and project sites, and satisfactory performance on past projects. This contract includes design and
construction services from KPG Psomas.
FINANCIAL IMPACT
The 2024 Small Drainage design ($110K), construction management ($110K) and construction
($700K) budget is $900,000. KPG Psomas' proposed fee for design and construction is $377,518; the
fee is due to the number of sites, permitting, and studies for 40th Ave S, S 116th Way, and 65th Ave S.
The funding shortfall of $157,518 will come from the 2024 construction budget; only three of the six
sites are expected to go to construction in 2024, the other three in 2025.
Consultant Fee Budget
2024 KPG Design and Construction Mgmt. Fee $377,518
2024 Design, Const. Mgmt., and Construction Budget $900,000
Totals: $377,518 $990,000
RECOMMENDATION
Council is being asked to approve a Contract with KPG Psomas, Inc. for design and construction
management services in the amount of $377,518 for the 2024 Small Drainage Program and to
consider this item on the Consent Agenda at the May 6, 2024, Regular Council Meeting.
Attachments: CIP Pg. 76; KPG Consultant Design and Construction Scope and LOE
W:\PW Eng\PROJECTS\A- DR Projects\Annual Small Drainage Programs12024 SDP (XXXXXXXX)
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CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2023 to 2028
PROJECT: Annual Small Drainage Program Project No. 80041201
DESCRIPTION: Select, design, and construct small drainage projects throughout the City.
JUSTIFICATION: Provide drainage corrections for existing/ongoing drainage problems throughout the City, including culvert
replacements, drain extensions, and pavement upgrades.
STATUS: Projects for this annual program are taken from Small Drainage Project List.
MAINT. IMPACT: Reduces maintenance.
COMMENT: Ongoing project, only one year shown in first column. Construction expenses may occur over two calendar
years.
FINANCIAL Through Estimated
(in $000's)
2021 2022 2023
2024
2025
2026
2027
2028
BEYOND TOTAL
EXPENSES
Design
97
100
100
100
110
110
110
110
80
917
Const. Mgmt.
136
99
100
100
110
110
110
110
80
955
Construction
638
603
700
700
750
750
750
750
513
6,154
TOTAL EXPENSES
871
802
900
900
970
970
970
970
673
8,026
FUND SOURCES
Awarded Grant
0
Proposed Grant
65
65
Mitigation Actual
0
Mitigation Expected
0
Utility Revenue
806
802
900
900
970
970
970
970
673
7,961
TOTAL SOURCES
871
802
900
900
970
970
970
970
673
8,026
2023 - 2028 Capital Improvement Program
® accner- saa M
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EXHIBIT A-1
City of Tukwila
2024 Small Drainage Program
City Project Number: 9204XXXX
KPG Project Number: XXXXX
Design Services Scope of Work v2
April 15, 2024
PROJECT DESCRIPTION
The Consultant shall prepare final Plans, Specifications and Estimates for the 2024 Small Drainage
Program as well as preliminary design and site reconnaissance for future 2025 Small Drainage Program.
The project will include the following sites:
Site 1: 13601 40t' Ave S - Upgrade failed conveyance stormwater conveyance at 42' Ave S
to Southgate Creek
Replace and install new storm drain system approximately 170 LF along with three drainage
structures, modular wetland unit, and dissipation pad for outfall near upper Southgate Creek reach.
Tie into the upstream existing system at 4272d Ave S. This site will require a SEPA and City of Tukwila
Special Permissions Permit with project limits within Type 3 Watercourse Buffer. This site location
was partially designed as part of the 2021 Small Drainage Program. It has been verified by WDFW
that an HPA is not required as no work will occur within the OHWM of the stream.
Site 2: MacAdam Rd S, south of S 144t' St Drainage System — Upgrade roadside ditch to
stormwater conveyance system
Remove existing 12" concrete pipe and structures and install new storm drain system approximately
340 LF of 12" pipe along with four drainage structures. Tie into the existing system. Regrade existing
swale and ditchline. As parallel trench drain with perforated pipe to the closed conveyance system to
maintain drainage capacity from surface runoff and swales. SEPA permitting will not be required.
Site 3: MacAdam Rd S, north of S 144t' St - Revise driveway entrances to reduce ice
formation on MacAdam
Regrade up to three existing driveways that currently sheet flow runoff onto MacAdam Rd S. Add
HMA thickened edge or HMA berm to direct driveway sheet flow into existing storm drainage system.
Excavate and connect private storm pipe outlet into storm conveyance system (approximately 40 LF)
with new Type 1 structure tee 'd into existing conveyance across driveway. Restore collected debris
and sludge around existing catch basins on either end of the three driveways. SEPA permitting will
not be required.
Site 4: Strander & West Valley Hwy — Cured In Place Pipe (CIPP) for storwmwater
conveyance pipe preservation due to tree root invasion
Review City Maintenance CCTV and propose pipe cleaning, cured in place pipe lining (CIPP) and
any necessary open excavation pipe spot repair for approximately 330 LF of pipe. While this storm
conveyance pipe outfalls to the Green River, this project site will be exempt from SEPA and City of
Tukwila Special Permissions Permit classified under maintenance project. Existing storm pipe may
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EXHIBIT A-1
run through KC parcel and along City ROW. The existing storm conveyance pipe is under City of
Tukwila Jurisdiction and City will manage all coordination with KC.
Site 5: S 116t' Way from Tukwila International Blvd (TIB) to 3465 S 116t' Way —
Groundwater and hillside seeps water producing roadway ice and pavement wear Study
Review hillside runoff from the southwest side of S 116th Way. Review options to redirect runoff into
storm conveyance system to prevent sheet flow and groundwater runoff onto asphalt shoulder and
across travel lanes. Work includes subconsultant managing groundwater level testing and
determining environmental permitting requirements for improvement work along roadway prism.
Work will include Environmental Biologist site visit to determine any wetland delineation. Work also
includes coordination with WSDOT for any work within limited access that may extend over to SR 99
off ramp and detention pond as well as coordination with City of Burien on interagency jurisdiction
responsibilities.
Site 6: 65th Ave S at Southcenter Blvd. — Groundwater seeps water producing roadway ice
and pavement wear Study
Review options to collect and infiltrate seeping groundwater from pavement along 65th Ave S. Work
includes subconsultant managing groundwater level testing, reviewing existing utilities along project
limits, and pavement repair. SEPA permitting will not be required.
PROJECT GENERAL ASSUMPTIONS
It is anticipated that Sites 2, 3, & 4 will be constructed as a single bid package for the 2024 Small
Drainage Program as budget or other considerations allow. Site 1 will be designed to final bid design to
secure environmental permitting and utility easements for the 2025 SDP bid package. Sites 5 and 6 will
be designed through preliminary conceptual design with geotechnical and environmental reconnaissance
to determine level of effort for future final design and construction costs.
The Consultant shall provide surveyed base maps with horizontal utility locations, or base maps created
from field measurements, ortho-photography, and GIS data as necessary for each site. If necessary,
surveyed base maps will include right-of-way line work based on available public records. Project
horizontal and vertical datum will be NAD83/2011 and NAVD88 respectively on all sites.
The Consultant shall prepare a SEPA checklist and Special Permissions Permit when required at Site 1. No
additional permits are anticipated within this scope for the other sites.
The Consultant shall determine wetland delineation, if present, at Site 5.
It is the Consultants understanding that none of these sites require biological assessments, additional
permits, wetland delineations, geotechnical review, detention facilities, or water quality treatment facilities
beyond those listed within project site descriptions.
It is the Consultants understanding that aside from the proposed Site 1, all work will be completed within
City right of way, existing easements, and/or approved temporary right of entry, and no further easement
acquisition is anticipated.
It is the Consultants understanding that the City will coordinate and secure right of entry and temporary
access for any work for property restoration with the property owners. It is assumed this work will be
completed during daytime working hours and a noise variance permit will not be required.
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EXHIBIT A-1
It is the Consultants understanding that the City will coordinate and review any franchise utility submitted
right of way use permits, construction permits, and temporary access for any work for utility location and
relocation required to install the drainage improvements.
SCOPE OF WORK
TASK 1— 2024 Small Drainage Program Design
1.1 MANAGEMENT/COORDINATION/ADMINISTRATION
• The Consultant shall provide continuous project management and administration for the
duration of the Project. (Estimate 20 months).
• Hold monthly project coordination meetings with the City to update progress and review
submittals. Assume (20) meetings.
• The Consultant shall provide monthly status reports and billings.
• The Consultant shall provide independent QA/QC reviews by senior in-house staff of all
deliverables prior to submittal to the City.
1.2 Previously obtained mapping for Site 1 will be utilized. The Consultant shall prepare supplemental
survey to Site 1 where design storm alignment is altered, and limits are extended. The Consultant
shall prepare survey for Sites 2 and 3 to support design of replacement and proposed stormwater
conveyance. Sites 4-6 currently do not have scoped survey and will utilize previous information, GIS
mapping, and aerials to layout improvements.
1.3 For Site 1, based on approved 30% preliminary design layout, the Consultant shall prepare necessary
easement and legal descriptions to acquire utility easement to existing City storm facilities. The City
will review the project and easement needs to obtain approval from the property owner. The
Consultant shall make necessary revisions to design based on easement conditions negotiated
between the City and property owner and include the final design into the Bid Documents. For Site
5, the Consultant shall order property title report to confirm if existing City stormwater utility
easement is present. Management Reserve will be used to prepare Legal Description and Figure if
utility easement at Site 5 does not exist.
• Deliverables
o Legal Description and figure(s) for City Utility Easement (assume one (1) private
parcel.) (pdf).
o Site 5 parcel Title Report (pdf).
1.4 For Site 1, the Consultant shall prepare 50%, 90% and final design. This includes stormwater
memorandum and modeling for the proposed water quality modular wetland unit.
1.5 For Site 2, the Consultant shall prepare 50%, 90%, and final design.
1.6 For Site 3, the Consultant shall prepare 50%, 90%, and final design.
1.7 For Site 4, the Consultant shall prepare 50%, 90%, and final design.
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1.8 For Site 5, the Consultant shall prepare 30% preliminary design.
1.9 For Site 6, the Consultant shall prepare 30% preliminary design.
1.10 The Consultant shall prepare 50% and 90% plan set review submittals for Sites 1-4. It is anticipated
that Site 4 will be packaged into the 2024 Small Drainage Bid Package for Construction but will be
ready for the 2025 SDP.
1.11 The Consultant shall conduct a site visit at Site 1, to characterize and delineate the OHWM of the
Type 3 watercourse (stream) in the project area, to characterize the potential stream buffer impacts
from the project. This task also includes time for wetland reconnaissance along the slope adjacent to
Site 5, to determine if any seep wetlands are present.
1.12 The Consultant shall prepare a SEPA checklist for Site 1 due to land disturbing area within Type 3
watercourse Stream buffer. Consultant assumes Sites 2-4 do not require SEPA checklist.
1.13 The Consultant shall prepare City Special Permissions Permit for the 2024 Small Drainage Program
requiring Special City review. This is anticipated to be for only Site 1 where project site location is
within existing Type 3 watercourse Stream buffer.
1.14 The Consultant shall prepare Critical Areas Report (CAR), if triggered, at Site 1 to support the Special
Permissions Permit. The critical areas study will be prepared according to the requirements of TMC
18.45 — Environmentally Critical Areas. It is anticipated that on -site buffer enhancement will serve
as acceptable mitigation for impacts from the stormwater outfall/diffuser that will be located in the
riparian buffer zone. The CAR will include a mitigation report with mitigation goals, objectives,
performance standards, and monitoring commitments. This task also includes effort for the creation
of up to two plan sheets, detailing the mitigation actions and including planting quantities and take
offs.
1.15 The Consultant shall support their Geotechnical Subconsultant for Site 5 and 6 to measure
groundwater levels to assist with recommendation of design solutions for seeping water and runoff
collection. Monitoring will be done within rainy season and appropriate times to collect accurate data
and per best engineer practices. Groundwater monitoring scope will be finalized and agreed upon
between Consultant and City prior to any work completed within Task 1.15. This task includes site
visit with Geotechnical Subconsultant prior to geotechnical testing.
1.16 The Consultant shall prepare the Contract Specification per 2024 WSDOT Standard Specifications
for the 90% Review Submittal and the Bid Documents for Sites 2,3,4.
1.17 The Consultant shall calculate quantities and prepare Engineers Estimate of Probable Construction
Cost for the 50% and 90% Submittal as well as the Bid Documents for Sites 2,3,4.
1.18 The Consultant shall distribute preliminary mapping and 50% review submittals to franchise utility
owners to identify potential conflicts within the Project limits. Notification and design coordination
will continue through final design. (Assume one (1) site visit with franchise utilities).
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EXHIBIT A-1
1.19 The Consultant shall prepare final Bid Documents for Sites 2,3,4 for the proposed improvements
including the following:
o Plans shall be prepared with such provisions in such detail as to permit field layout and
construction within a degree of accuracy acceptable to the City and per industry
standards.
o Details will be prepared for items not available as standard details from the City, State,
or WSDOT standard drawings.
o The plans shall illustrate complete details of construction of the proposed
improvements including limits of construction and removals, proposed invert
elevations, rim elevations and required construction materials.
o Drainage designs will be determined through consultation with City staff and from
previous experience rather than detailed basin modeling.
1.20 The Consultant shall provide bid period services to include responses to bidder inquiries, preparation
of addenda, and attendance at bid opening. The budget assumes a straightforward review process
with the low bidder receiving the contract award. See Exhibit A-2 and B-2 for full construction
services for 2024 SDP including bid period services for preparation of bid tabulation and
recommendation to award or reject the apparent low bidder.
• Deliverable Assumptions
o The project will not involve work within wetlands or within the OHWM of any stream,
therefore no WDFW HPA or Army Corps CWA 401/404 permits will be required.
o Site visits will be limited to publicly accessible parcels and ROW. If private property
access is required, the City will provide the Consultant appropriate Right of Entry
permissions.
o The project does not include wetland delineation or preparation of a CAR for Site 5. If
the site reconnaissance determines there are wetlands adjacent to the project, a scope
and budget amendment or management reserve funds will be required for delineation
and permitting to support design improvements.
o No federal funding is anticipated for the Project engineering or construction.
o No utility upgrades beyond storm conveyance are anticipated in the project design.
o This project will not require Drainage & Water Quality Reports except for Site 1 for
sizing of modular wetland unit.
o City to submit any environmental permitting applications.
o Potholing of existing underground utilities will be completed by franchise utilities. The
approval and construction and right of way permit reviews will be completed by City.
o City to obtain easement approval and record easement for Site 1 with Consultant
prepared legal description and figure.
• Deliverables (all deliverables shall be electronic PDF unless otherwise noted)
o Supplemental Survey Basemap for Site 1.
o Survey Basemap for Site 2 and Site 3.
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EXHIBIT A-1
o Legal Description and figure(s) for City Utility Easement (assume one (1) private
parcel.) for Site 1 (pdf).
o Title Report for Site 5 (pdf).
o SEPA Checklist for Site 1.
o Special Permissions Permit for Site 1.
o Critical Areas Report for Site 1.
o Drainage Memo for Site 1 for sizing of Modular Wetland Unit.
o Geotechnical Memorandum with groundwater level collected data for Sites 5 & 6
(When Task 1.15 has been approved by City).
o 30% review submittal with Plans and high level planning estimate for Sites 5 & 6.
o 50% review submittal with Plans and Estimate for Sites 1- 4.
o 90% review submittal with Plans, Specifications, and Estimate for Sites 1-4.
o Bid Documents and Engineer's Estimate for Sites 2-4. (3 sets '/2 size plans, specs, and
estimate and hard copies and electronic PDF)
o Coordinate upload of Plans and Specifications to Builders Exchange.
Management Reserve Services
Included in this Contract's Management Reserve includes, but is not limited to:
• Any additional services requested from the City to advance project through final design and
construction.
The above activities will require written authorization from City to access management reserve funds.
Additional Services
The City of Tukwila may require other services of the Consultant. These services could include additional
design, right of way, utility potholing, environmental documentation, geotechnical exploration, or other
work tasks not included in the scope of work. At the time these services are required, the Consultant will
provide the City with a detailed scope of work and an hour and fee estimate. The Consultant will not
proceed with the work until the City has authorized the work and issued a Notice to Proceed.
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PS OMAS
EXHIBIT B-1
PRIME CONSULTANT COST COMPUTATIONS
Client:
Project Name:
KPG Psomas Inc. Project Number:
Date:
City of Tukwila
2024 Small Drainage Program (SDP)
9XXX0X0X00
4/10/2024
Task
No.
Task Description
Labor Hour Estimate
Total Hours and Labor
Cost Computions by Task
To
o.
.5
c
a`
Engineering
Manager I
Senior Engineer I
Project Engineer I
Design Engineer III
Senior Project
Manager Survey
Survey Crew II
(W/Equip)
Field Surveyor III
Project Surveyor II
Senior Landscape
Architect I
Landscape
Designer III
Environmental
Manager
Managing Biologist
Managing Biologist
II
Biologist III
GIS Tech
Document Control
Specialist III
Senior CAD
Technician
Business Manager
Senior Admin
Office Assistant
$290.00
$226.00
$194.00
$166.00
$151.00
$250.00
$270.00
$151.00
$172.00
$181.00
$133.00
$226.00
$181.00
$202.00
$127.00
$87.00
$146.00
$139.00
$177.00
$139.00
$98.00
Hours
Totals
Task 1
1.1
Management / Coordination / Administration
6
24
8
2
20
60
$ 10,474.00
1.2
Survey & Base Maps
4
32
44
80
$ 16,284.00
1.3
Utility Easement
2
12
2
16
$ 2,842.00
1.4
Site 1 - 40th Ave S
2
8
32
24
4
12
2
84
$ 13,538.00
1.5
Site 2 - MacAdam Drainage
2
8
32
40
2
84
$ 13,634.00
1.6
Site 3 - MacAdam Driveways
6
16
24
2
48
$ 7,722.00
1.7
Site 4 - Strander CIPP
8
24
24
2
58
$ 9,438.00
1.8
Site 5 - S 116th Way - Preliminary concept design
8
16
24
2
4
2
56
$ 9,004.00
1.9
Site 6 - 65th Ave S - Preliminary concept design
8
16
24
2
50
$ 8,110.00
1.10
50% and 90%; Sites 1-4, Bid Submittals; Sites 2-4
4
16
32
12
64
$ 9,932.00
1.11
Site Visit and Enviro Reconissance
2
12
8
22
$ 3,640.00
1.12
Prepare SEPA Checklist; Site 1
2
2
24
4
2
34
$ 6,166.00
1.13
Prepare City Special Permission Permit; Site 1
2
2
20
24
$ 4,460.00
1.14
Prepare CARA; Site 1
2
2
36
4
44
$ 7,704.00
1.15
Groundwater Testing; Sites 5 & 6
8
8
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16
$ 2,880.00
1.16
90% Contract Specifications; Sites 1-4
16
8
8
32
$ 5,600.00
1.17
Quantity and Cost Estimating ; Sites 1-6
2
8
24
24
58
$ 9,612.00
1.18
Utility Coordination
4
16
20
$ 3,432.00
1.19
Finalize Bid Documents; Sites 2-4
8
16
16
2
42
$ 6,902.00
1.20
Bid Period Services
4
4
2
4
14
$ 2,134.00
Task Total
0
12
128
236
234
6
32
44
12
6
16
8
92
4
8
6
8
28
2
20
4
906
$ 153,508.00
Total Labor Hours and Fee
0
12
128
236
234
6
32
44
12
6
16
8
92
4
8
6
8
28
2
20
4
906
$ 153,508.00
Subconsultants
Geotechnical Task 1.15
$ 35,000.00
Utility Locate Services Task 1.02
$ 3,000.00
Subtotal
$ 38,000.00
Total Subconsultant Expense
$ 38,000.00
Reimbursable Direct Non -Salary Costs
Mileage at current IRS rate
$ 300.00
Title Report Site 4
$ 750.00
Reproduction Allowance
$ 100.00
Total Reimbursable Expense
$ 1,150.00
Management Reserve
$ 25,000.00
Total Estimated Budget
$ 217,658.00
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EXHIBIT A-2
City of Tukwila
2024 Small Drainage Program
City Project Number: xxxxxxxx
KPG Psomas Project Number: xxxxxxxx
Construction Management Services Scope of Work vl
April 15, 2024
KPG Psomas will provide construction management services for the construction contract to complete the
City of Tukwila 2024 Small Drainage Program Project. The proposed work includes:
Site 2: MacAdam Rd S, south of S 144' St Drainage System — Upgrade roadside ditch to
stormwater conveyance system
Remove existing 12" concrete pipe and structures and install new storm drain system approximately
340 LF of 12 " pipe along with four drainage structures. Tie into the existing system. Regrade existing
swale and ditchline. As parallel trench drain with perforated pipe to the closed conveyance system to
maintain drainage capacity from surface runoff and swales. SEPA permitting will not be required.
Site 3: MacAdam Rd S, north of S 144t' St - Revise driveway entrances to reduce ice
formation on MacAdam
Regrade up to three existing driveways that currently sheet flow runoff onto MacAdam Rd S. Add HMA
thickened edge or HMA berm to direct driveway sheet flow into existing storm drainage system.
Excavate and connect private storm pipe outlet into storm conveyance system (approximately 40 LF)
with new Type 1 structure tee 'd into existing conveyance across driveway. Restore collected debris and
sludge around existing catch basins on either end of the three driveways. SEPA permitting will not be
required.
Site 4: Strander & West Valley Hwy — Cured In Place Pipe (CIPP) for storwmwater
conveyance pipe preservation due to tree root invasion
Review City Maintenance CCTV and propose pipe cleaning, cured in place pipe lining (CIPP) and any
necessary open excavation pipe spot repair for approximately 330 LF of pipe. While this storm
conveyance pipe outfalls to the Green River, this project site will be exempt from SEPA and City of
Tukwila Special Permissions Permit classified under maintenance project. Existing storm pipe may run
through KC parcel and along City ROW. The existing storm conveyance pipe is under City of Tukwila
Jurisdiction and City will manage all coordination with KC.
A detailed scope for the Contract follows:
I. INTRODUCTION
The following scope of services and associated costs are based upon the assumptions outlined below.
General Assumptions:
• The level of service and fee is based on project duration of 35 working days.
City of Tukwila
2024 Small Drainage Program
Construction Management Services
KPG Psomas
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EXHIBIT A-2
• The proposed project team will include a part time Project Manager (1 hrs a week) part time
Resident Engineer (15 hours a week), one full time Construction Inspector (45 hours a week), a
part time Documentation Specialist (20 hours a week), and one part time Project Engineer from
KPG Psomas's design team to review submittals and interpret Contractor inquiries, as needed. The
team also includes a sub -consultant to provide services for materials testing and construction site
observation to satisfy Tukwila Municipal Codes for work within certain soil classifications.
• City will review and execute the insurance, bonds, and the Construction Contract.
• Consultant will coordinate during audits or traffic control operations related to project impacts and
help the City to complete any other required correspondence with outside agencies.
• The City will work with the Contractor to conduct all community outreach in relation to phasing
and direct impacts due to construction. The City's Contractor shall be responsible for the
communication to the community on schedule and work activities.
• KPG Psomas design engineers will be available during construction to answer questions and review
RAM's, shop drawings, and answer RFI's.
• Consultant services will be performed in accordance with the WSDOT Construction Manual,
Contract plans & special provisions, and City of Tukwila engineering standards.
• The franchise Utilities will provide field inspection for all work surrounding the construction or
relocation of their utility systems if necessary.
• Coordination of construction with franchise utilities, if any, will be done by City Contractor.
Consultant will help facilitate coordination between utilities and Contractor as needed or requested
by City.
II. SCOPE OF WORK
The objective and purpose of this Construction Management Services Agreement is for the Consultant to
successfully deliver the construction of the Project to the City by ensuring that the improvements are
constructed in accordance with the approved Plans and Specifications, as may be amended or revised, that
all of the required Project documentation is accounted for, and ultimately that the City of Tukwila receives
a successful review by any outside agency including state audits at the end of the Project.
TASK 1— MANAGEMENT / COORDINATION /ADMINISTRATION
Provide overall project management, coordination with the City, monthly progress reports, and invoicing.
This effort will include the following elements.
1.1 Organize and layout work for project staff. Prepare project instructions on contract administration
procedures to be used during construction.
City of Tukwila
2024 Small Drainage Program
Construction Management Services
KPG Psomas
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EXHIBIT A-2
1.2 Review monthly expenditures and CM team scope activities. Prepare and submit monthly project
progress reports to the City along with invoices describing CM services provided each month.
Prepare and submit reporting required by funding source(s), if any.
Deliverables:
• Monthly invoices and progress reports
TASK 2 — PRECONSTRUCTION SERVICES
2.1 Assist City with the Award Process: KPG Psomas will provide support to attend bid opening,
tabulate bid tabs, and provide recommendation letter for Award.
2.2 Administrative Services up to Contractor Notice to Proceed (NTP): KPG Psomas will provide
support startup of the project with any miscellaneous administrative needs not specifically outlined
in items 2.2 — 2.9, which are further detailed below.
2.3 Preconstruction (PreCon) Photos: KPG Psomas staff shall collect and log a comprehensive set
of precon photos, prior to City Contractor mobilizing to the site, for the purpose of documenting
pre-existing site conditions. These shall be delivered to the City in digital form as part of the final
project files.
2.4 Review Plans and Specs: KPG Psomas staff shall familiarize themselves with all plans, specs, and
City standards that will be incorporated into this project, in order to familiarize themselves with
project limits, elements of work to be performed, measurement and payment, and other project -
specific considerations, prior to the first working day.
2.5 Prepare Hard and Electronic Files: The Consultant will prepare all electronic and hard copy files
in preparation for the project. SharePoint will not be utilized on this contract.
2.6 Prepare Record of Materials (ROM): Consultant shall modify WSDOT-provided ROM, to align
with LAG manual exceptions and to improve ease of use by all project parties. In the absence of a
WSDOT-provided ROM, KPG Psomas can generate a ROM from scratch, however creation of a
complete project ROM is outside the scope of the current budget and may require a supplement.
2.7 Preconstruction Conference: KPG Psomas will prepare an agenda for, distribute notices of, and
conduct a preconstruction conference in the City's offices or via an on-line platform of the City's
choice. The Consultant's team will attend the preconstruction conference. Pertinent City staff and
private utilities will also be present at this meeting. KPG Psomas will prepare a written record of
the meeting and distribute copies of the minutes to all attendees and affected agencies, staff, etc.
At the Preconstruction conference, the Consultant shall help facilitate discussions with the
Contractor concerning the plans, specifications, schedules, pay estimate timelines and cutoff dates,
issues with utilities, any unusual conditions, State and local requirements and any other items that
will result in better project understanding among the parties involved.
City of Tukwila
2024 Small Drainage Program
Construction Management Services
KPG Psomas
Page 3 of 9 April 15, 2024
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EXHIBIT A-2
2.8 Prepare Templates: KPG Psomas will pre -populate all electronic forms, either Consultant or City
provided, in preparation for contract administration. This includes pay estimate templates, weekly
working days statements, inspector daily reports, change management tracking templates, etc.
2.9 Utility Coordination: Consultant will assist with external and internal communications regarding
utility coordination required for successful completion of the project, including utility relocations,
required service interruptions, etc.
Deliverables:
• Preconstruction conference meeting minutes
• Pre -construction Photos
TASK 3 — CONSTRUCTION SERVICES - FIELD
3.1 Construction Observation: The Consultant will provide one (1) inspector during construction
activities and other tasks necessary to monitor the progress of the work. The Inspector will ensure
that the daily inspection reports and working days reporting are completed in a timely manner and
contain sufficient information to assess whether the work is being conducted in compliance with
the Contract Documents per City, WSDOT,. Consultant will make IDR's available to the City by
Friday of the same work week upon request.
The Inspector may perform the following duties as a matter of his daily activities:
i. Observe technical conduct of the construction, including providing day-to-day contact with
construction contractor, City, utilities, and other stakeholders, and monitor for adherence
to the Contract Documents. The Consultant's personnel will act in accordance with
Sections 1-05.1 and 1-05.2 of the WSDOT Standard Specifications.
ii. Observe material, workmanship, and construction areas for compliance with the Contract
Documents and applicable codes, and notify construction contractor of noncompliance.
Advise the City of any non -conforming work observed.
iii. Document all material delivered to the job site in accordance with the Contract Documents.
iv. Prepare daily inspection reports, recording the construction contractor's operations as
actually observed by the Consultant; includes quantities of work placed that day,
contractor's equipment and crews, and other pertinent information.
v. Interpret Contract Documents in coordination with the City, Contractor, and KPG Psomas.
vi. Resolve questions which may arise as to the quality and acceptability of material furnished,
work performed, and rate of progress of work performed by the construction contractor.
vii. Support the Contractor's communication and responsibilities to answer questions from
property owners and the general public as needed.
viii. Monitor compliance of approved permits per the project specifications, if applicable.
ix. Prepare field records and documents to ensure the Project is administered in accordance
with the plans and specifications.
City of Tukwila
2024 Small Drainage Program
Construction Management Services
KPG Psomas
Page 4 of 9 April 15, 2024
142
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EXHIBIT A-2
x. Collect and calculate delivery tickets and scaleman's daily reports of aggregate. All tickets
will be initialed with correct bid item and stationing identified (Construction Manual 10-
2).
xi. Attend and actively participate in regular on -site weekly construction meetings.
xii. Take digital photographs during the course of construction, and record locations.
Assumptions:
• Consultant will provide observation services for the days/hours that the contractor's personnel are
on -site.
• Assumption is Client's Contractor shall work normal 40-hour work weeks. For this project the
"normal" work week may occur at night. KPG Psomas does not differentiate day shift from night
shift. However, if the City's Contractor works a double shift (both day and night) within a single
24-hour period this will constitute two working days. Consultant's hours for inspection are based
on one shift for number of working days allowed per Contract.
• Assumption is if Contractor is working at multiple sites within the City of Tukwila, the Consultant
will split their time at the multiple locations and prioritize what location to be at for observation.
• The Consultant's monitoring of the construction contractor's activities is to ascertain whether they
are performing the work in accordance with the Contract Documents; in case of noncompliance,
Consultant will reject non -conforming work, and pursue the other remedies in the interests of the
client, as detailed in the Contract Documents.
Deliverables:
• Daily Construction Reports with project photos.
• Field Note Records for all field -measurable pay items.
TASK 4 — CONSTRUCTION SERVICES — OFFICE
4.1 Construction Management Office Support: Original documentation will be housed at the
Consultant's office and filed in accordance with standard filing protocol. Document Control will
consist of the following:
a. Project Coordination: Liaison with City, construction Contractor, engineer, utilities and
property owners on a regular basis to discuss project issues and status.
b. Plan Interpretations: Provide technical interpretations of the drawings, specifications,
and Contract Documents, and evaluate requested deviations from the approved design or
specifications. Coordinate with City for resolution of issues involving scope, schedule,
and/or budget changes.
City of Tukwila
2024 Small Drainage Program
Construction Management Services
KPG Psomas
Page 5 of 9 April 15, 2024
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EXHIBIT A-2
c. Submittals: Consultant shall take lead on submittal reviews/ approvals. Consultant shall
coordinate review process for shop drawings, samples, traffic control plans, test reports,
and other submittals from the Contractor for compliance with the contract documents.
Submittals shall be logged and tracked by Consultant.
d. Requests for Information (RFI): Consultant shall review and respond to RFI' s. RFI' s
shall be logged and tracked by Consultant.
e. Weekly Meetings: Consultant will lead weekly meetings. Consultant will prepare agenda
for City review and distribute meeting minutes to attendees. Outstanding issues to be
tracked on a weekly basis. Weekly Statement of Working Days will be reviewed/accepted
by Contractor during the Weekly Meeting.
f. Change Orders: The Consultant will develop change orders and the Consultant will
provide technical assistance to negotiate change orders, and assist in resolution of disputes
which may occur during the course of the project. The City will approve all change orders
before being fully executed. Each change order will be executed in accordance with
WSDOT Standard Specifications.
g.
Field Work Directives: The Consultant will prepare field work directives as necessary to
keep the Contractor on schedule.
h. Force Account: The Consultant will track Contractor force account labor, equipment and
materials. All force account calculations will be verified by the City and double checked
by the Consultant. The City shall have final authority to approve any Force Account work
prior to agreement with the Contractor.
J.
Schedule Review: Consultant shall perform review of initial Contractor provided CPM
for conformance with the Contract Documents. Any discrepancies, conflicts or
unreasonable work durations will be brought to the attention of the Contactor and City.
Consultant will provide one (1) intermediate review of Contractor's updated schedule and
compare with field -observed progress and duration of the project.
Lump Sum Breakdown: Consultant shall evaluate construction Contractors' Schedule of
Values for lump sum items. Review the Contract Price allocations and verify that such
allocations are made in accordance with the requirements of the Contract Documents.
Lump Sum Breakdowns for payment each month will be calculated.
k. Monthly Pay Requests: Consultant shall prepare monthly requests for Contractor
payment based on field note records prepared by Consultant field inspector in accordance
with contract documents.
1. Weekly Statement of Working Days: Consultant shall prepare, and issue weekly
statement of working day report each week to the Contractor and City for review and
approval. Weekly statement of working days will be based on field inspection reports
provided by Consultant.
City of Tukwila
2024 Small Drainage Program
Construction Management Services
KPG Psomas
Page 6 of 9 April 15, 2024
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EXHIBIT A-2
m. Subcontractor Documentation: Process / approve all required subcontractor
documentation. Request to Sublets will be verified and logged. This includes checking
System Award Management System (SAMS), verifying business licensing, reviewing
insurance documentation, verifying city business licensing, Intent to Pay Prevailing Wage
and Affidavit of Wages Paid. All subcontractor documentation will be logged into KPG
Psomas's subcontractor logs.
4.2 Construction Management Field Paperwork: Consultant shall review and assist with processing
of field paperwork from the Inspector and Contractor for tracking and documentation.
4.3 Certified Payroll: The Consultant will process and check the Contractor and Subcontractor's
certified payroll per State Prevailing Wage Requirements. Tracking of payroll shall consist of
recording each payroll received from the Prime and Subcontractors and checking pay rates against
Contract requirements. Any discrepancies will be brought to the Contractor and City.
4.4 Utility Coordination: The Consultant will assist with external and internal communications
regarding utility coordination required for successful completion of the project, including utility
relocations, required service interruptions, etc. (Assume 2 hours per working week)
Deliverables:
• Approved Submittals and Submittal log
• Responded RFIs and RFI Log
• Weekly Meeting minutes
• Fully -executed Change Orders and Field Work Directives, with Change Management Log
• Force Account Documentation and Tracking Log
• Fully -executed Monthly Progress Payments
• Subcontractor Packets
• Weekly Statements of Working Days
• Certified Payroll Tracking Log (hard copy binder not included)
• Contractor -generated As-builts, if required by Contract
All other project documentation generated during the course of project construction duration.
TASK 5 — PROJECT CLOSEOUT
5.1 Closeout Office Support: Consultant shall assist with generation of closeout documentation and
pursuit of successful project final completion, as detailed below:
a. Substantial Completion Letter: Following full and unrestricted use of the project status
being obtained by the Contractor and agreed to by the City, Consultant shall draft
Substantial Completion Letter on City letterhead, for issuance to Contractor.
City of Tukwila KPG Psomas
2024 Small Drainage Program
Construction Management Services Page 7 of 9
April 15, 2024
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EXHIBIT A-2
b. Physical Completion Letter: Following completion of all punch list work verified by the
Consultant and any stakeholders required the Consultant shall prepare physical completion
letter to the Contractor and the City shall issue the final contract voucher.
c. Final Pay Estimate: Consultant shall prepare final payment estimate, along with any final
quantity adjustments needed to existing bid items, for issuance to Contractor, in
conjunction with the final contract voucher, issued by the City.
5.2 Closeout Inspection and Punchlist: Consultant shall assist in a punchlist walkthrough with
Contractor, City staff, and any other necessary agencies for the purposes of developing a final
project punchlist. The Consultant shall assemble walkthrough comments and provide the
preliminary list to the City for concurrence, prior to issuing the list to the Contractor. On notification
of completion of the punchlist, Consultant shall perform a final walkthrough to confirm satisfactory
completion of all items on the list and shall note any remaining discrepancies. Subsequent project
walkthroughs are beyond the scope of this agreement, but will be accommodated should the request
be made by the City, and sufficient remaining budget allows.
5.3 Certified Payroll Closeout: Consultant shall attempt to ensure that all certified payrolls and
affidavits of wages paid are current and complete at the time of project physical completion. This
will include regular checks of the L&I portal and frequent reminders to the Contractor to provide
any missing information in a timely manner. As the task of gathering the final documentation from
Contractors and their Subcontractors can sometimes be an extended process, outside the control of
the City or Consultant, after 8 weeks post -physical completion, the Consultant shall perform a final
status update of the CP tracking log, along with memos to file of any missing documentation, and
shall hand off the remaining verification process to the Client.
5.4 Prepare Documentation to Deliver to City: Consultant shall perform QA/QC on all project
documentation deliverables as outlined in Task 4.1, as well as any documentation generated in the
course of completion of Task 5, and shall transfer all project documents to the City for permanent
storage.
• Substantial Completion Letter
• Physical Completion Letter
• Final Payment Invoice
• Project Punchlist
• Final Project Documents
TASK 6— SUBCONSULTANTS
6.1 Material Testing: HWA Material Testing will be retained as KPG Psomas's subconsultant to provide
material testing and construction observation services. All testing will be done in accordance with LAG
Manual and WSDOT Construction Manual, or at a desired reduced frequency as -directed by City
project manager.
City of Tukwila
2024 Small Drainage Program
Construction Management Services
KPG Psomas
Page 8 of 9 April 15, 2024
146
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EXHIBIT A-2
TASK 7 — ADDITIONAL SERVICES
7.1 Management Reserve: Additional services requested by the City will be performed only when
authorized by the City. Authorization to perform additional services will be in writing, specifying the
work to be performed, and basis of payment. Items such as Community Outreach (except as completed
on a day-to-day basis by the inspector and resident engineer as described in task 3.1 — vii), Public
Meetings, Ribbon Cutting Ceremony, claims analysis, surveying, services during shutdown periods of
non -working days, and services for extended working days are examples of possible additional services.
This fee is based 35 working day contract, with 10 additional reduced -effort days for startup and 20
additional reduced -effort days for closeout, for a total of 65 days / 13 weeks, 8-hour days, additional
extension of days will be approximately $1,136.00 per day for one person. (8 hours x $142.00 =
$1,136.00)
City of Tukwila
2024 Small Drainage Program
Construction Management Services
KPG Psomas
Page 9 of 9 April 15, 2024
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148
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1-CFG
PS 0 M A S
EXHIBIT B-2
PRIME CONSULTANT COST COMPUTATIONS
Client: City of Tukwila
Project Name: 2024 SDP
KPG Psomas Inc. Project Number: 9XXX0X0X00
xxxx working days + 2 week startup and 4 weeks closeout
Date:
4/15/2024
Task No.
Task Description
Labor Hour Estimate
Total Hours and Labor
Cost Computations by
Task
TO.
E'
0.
Senior Engineer I
Senior Engineer II
Project Engineer I
Project Engineer II
Managing Biologist
Senior
Construction
Manager
Construction
Manager
Senior Resident
Engineer
Resident Engineer
Assistant Resident
Engineer
Senior
Construction
Observer
Construction
Observer I
Construction
Observer II
Construction
Observer III
Construction
Technician
Document Control
Specialist I
Document Control
Specialist II
Document Control
Specialist Ill
Document Control
Admin
Construction
Assistant
Business Manager
L
Senior Admin
Office Admin
Office Assistant
290
194
205
166
187
181
244
196
188
154
136
190
106
130
142
97
115
135
146
104
91
177
139
110
98
Hours
Totals
Task 1 - MANAGEMENT / COORDINATION / ADMINISTRATION
1.1
Project Management and Administrative Services
8
4
12
$ 2,392.00
1.2
Prepare, review and submit monthly expenditures
8
4
12
$ 2,392.00
Task Total
0
0
0
0
0
0
16
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
8
0
24
$ 4,784.00
Task 2 - Administrative Services up to Contractor Notice to Proceed (NTP) (2 Weeks) _
2.1
Assist City with Award Process
6
8
24
38
$ 6,472.00
2.2
Administrative Services up to Contractor Notice to Proceed
4
4
12
10
30
$ 5,440.00
2.3
PreCon Photos
4
4
$ 568.00
2.4
Review Plans and Specs
4
8
4
16
$ 2,472.00
2.5
Prepare Hard and Electronic Files
4
8
12
$ 1,920.00
2.6
Prepare ROM
4
8
12
$ 1,920.00
2.7
Prepare PreCon Agenda
4
8
12
$ 1,920.00
2.8
Prepare Templates
4
8
12
$ 1,920.00
2.9
Utility Coordination
4
4
8
$ 1,336.00
Task Total
0
0
0
0
4
0
10
0
44
0
0
0
0
0
12
0
0
0
74
0
0
0
0
0
0
144
$ 23,968.00
Task 3 - Provide Field Inspection for Each of the Project's Working Days (7 Weeks)
3.1 'Construction Inspection
315
315
$ 44,730.00
Task Total
0
0
0
0
0
0
0
0
0
0
0
0
0
0
315
0
0
0
0
0
0
0
0
0
0
315
$ 44,730.00
Task 4 - Construction Management (CM) and Administrative Services. NTP to Project Closeout. (7 Weeks)
4.1
Construction Management Office Support
16
3
63
105
187
$ 30,898.00
4.2
Construction Management Field Paperwork
2
42
35
79
$ 13,494.00
4.3
Certified Payroll
28
28
$ 2,912.00
4.4
Utility Coordination
2
14
16
$ 3,120.00
Task Total
0
16
0
0
16
0
7
0
119
0
0
0
0
0
0
0
0
0
140
28
0
0
0
0
0
310
$ 65,106.00
Task 5 - Project Closeout (4 Weeks) _
5.1
Construction Management Office Support
20
24
44
$ 7,264.00
5.2
Construction Management Field Paperwork/Inspection
4
24
28
$ 4,160.00
5.3
Certified Payroll Closeout
6
6
$ 624.00
5.4
Prepare Documentation to Deliver to City
24
24
$ 3,504.00
Task Total
0
0
0
0
0
0
0
0
24
0
0
0
0
0
24
0
0
0
48
6
0
0
0
0
0
102
$ 15,552.00
Task 6 - Materials Testing
6.1 'Subcontract with Material Tester
0
$ -
Task Total
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
$ -
Task 7 - Management Reserve Jump to top
7.1 'Upon City Authorization Only
0
$ -
Task Total
0
0
0
0
0
0
0 0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
$ -
Total Labor Hours and Fee
0
3,104
0
0
3,740
0
8,052 0
35,156
0
0
0
0
0
49,842
0
0
0
38,252
3,536
0
0
0
880
0
895
$ 154,140.00
Subconsultants
Material Testing Task 6.1
$ 5,000.00
Subtotal
$ 5,000.00
Total Subconsultant Expense
$ 5,000.00
Reimbursable Direct Non -Salary Costs
Mileage at current IRS rate
$ 720.00
Reproduction Allowance
$ -
Total Reimbursable Expense
$ 720.00
Management Reserve
$ -
Total Estimated Budget
$ 159,860.00
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City of Tukwila
City Council Transportation & Infrastructure Services Committee
Meeting Minutes
April 22, 2024, 5:30 p.m. - Hybrid Meeting; Duwamish Conference Room & MS Teams
Councilmembers Present: Armen Papyan, Chair; Dennis Martinez, Hannah Hedrick
Staff Present: Hari Ponnekanti, Catrien de Boer, Seong Kim, Adib Altallal, Griffin Lerner,
Cyndy Knighton, Pete Mayer, Eric Compton, Joel Bush, Adam Cox, Mike
Ronda
Chair Papyan called the meeting to order.
I. BUSINESS AGENDA
A. Ordinance: Franchise Agreement with Astound
Staff is seeking approval of an ordinance granting Astound Broadband a new 5-year
Franchise Agreement.
Committee Recommendation
Unanimous approval. Forward to May 13, 2024 Committee of the Whole.
B. Project Completion: 2023 Overlay and Repair Project
Staff is seeking approval of project completion with Lakeside Industries, Inc. in the amount
of$1,098,038.59 for the 2023 Overlay and Repair Project.
Committee Recommendation
Unanimous approval. Forward to May 6, 2024 Regular Consent Agenda.
C. Bid Award: 2024 Annual Overlay Project
Staff is seeking approval of a contract with ICON Materials in the amount of $1,040,012.00 for
the Project.
Committee Recommendation
Unanimous approval. Forward to May 6, 2024 Regular Consent Agenda.
D. Contract Amendment: 2024 Annual Overlay Project
Staff is seeking approval of an amendment with KPG Psomas, Inc. in the amount of
$197,726.00 to include construction management services for the Project.
Committee Recommendation
Unanimous approval. Forward to May 6, 2024 Regular Consent Agenda.
E. Consultant Contract: 2024 Annual Small Drainage Program
*Staff is seeking approval of a contract with KPG Psomas, Inc. in the amount of $377,518 for
design and construction services for the Program.
Committee Recommendation
Unanimous approval. Forward to May 6, 2024 Regular Consent Agenda.
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COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
Prepared by
Mayor's review
Council review
5/6/24
DR
ITEM INFORMATION
ITEM No.
5.1.
STAFF SPONSOR: VICKY CARLSEN
ORIGINAL AGENDA DATE: 5/6/24
AGENDA ITEM TITLE Resolution Updating Change & Petty Cash Fund Amounts
CATEGORY ❑ Discussion
Mtg Date
❑ Motion
Mtg Date
® Resolution
Mtg Date 5/6/24
❑ Ordinance
Mtg Date
❑ Bid Award
Mtg Date
❑ Public Hearing
Mtg Date
❑ Other
Mtg Date
SPONSOR ❑ Council ❑ Mayor ❑ Admin Svcs ❑ DCD ® Finance ❑ Fire ❑ Pe R ❑ Police ❑ PW
SPONSOR'S
SUMMARY
To recognize operational efficiencies, the Finance Department seeks to update petty cash
and change funds amounts utilized by departments across the city. Said amounts can only
be updated by a Resolution, requiring approval of the full city council. Staff recommend
city council approve this resolution on the May 6th consent agenda.
REVIEWED BY
❑ Trans&Infrastructure Svcs ❑ Community Svcs/Safety ® Finance & Governance ❑ Planning & Community Dev.
❑ LTAC
DATE: 4/ 22/ 24
❑ Arts Comm.
❑ Parks Comm. ❑ Planning Comm.
COMMITTEE CHAIR: COUNCILMEMBER QUINN
RECOMMENDATIONS:
SPONSOR/ADMIN. Finance
COMMITTEE
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED
$o
AMOUNT BUDGETED
$o
APPROPRIATION REQUIRED
$o
Fund Source: N/A
Comments: Passage of this resolution has no financial impact on any city fund,
MTG. DATE
RECORD OF COUNCIL ACTION
5/6/24
MTG. DATE
ATTACHMENTS
5/6/24
Informational Memorandum dated April 11, 2024
Draft Resolution
Minutes from the 4/22 Finance & Governance Committee meeting
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TO:
City of Tukwila
Thomas McLeod, Mayor
Parks & Recreation Department - Pete Mayer, Director
INFORMATIONAL MEMORANDUM
Finance & Governance Committee
FROM: Vicky Carlsen, Finance Director
BY: David Rosen, Parks & Recreation Fiscal Analyst
DATE: April 11, 2024
SUBJECT: Resolution Updating City Petty Cash & Change Fund Amounts
ISSUE
The City of Tukwila Finance Department, in the interest of operational efficiencies, is seeking to right
size and/or eliminate certain petty cash and/or change funds utilized by departments across the city.
This action can only be done via Resolution, which requires approval by the full City of Tukwila Council.
BACKGROUND
The last resolution to set petty cash and change fund levels within the city was Resolution 1998, which
was passed in mid -September 2020 and established a change fund for the Police Department. P
Petty cash funds are kept on hand for entities to cover small, unexpected business expenses that may
occur in the normal course of operations. Petty cash funds are to be kept in a located location with a
designated custodian of the fund who can authorize or approve disbursement of the funds when
needed.
Change Funds are used to facilitate collection of cash from customers during cash transactions that
may take place on location at city facilities. Change funds remain at their set level at the beginning of,
throughout, and at the end of each business day as their only use is for facilitating cash transactions.
DISCUSSION
The need and usage of petty cash funds has been heavily reduced by the city's transition to
procurement cards (P-Cards), credit cards provided for staff usage through US Bank that can be used
to facilitate transactions in the course of city operations. In the case of this resolution, several
departments will close out and/or reduce their petty cash fund amounts.
Change funds are also seeing a reduction in usage as the overall usage of cash in transactions with
city customers lessens. Much the same as petty cash, several departments will either be eliminating
their change fund, or reducing the level set.
FINANCIAL IMPACT
Passage of the proposed resolution will create no financial impact on the General and/or any other
funds within the City's financial portfolio.
RECOMMENDATION
Staff recommend the Finance & Governance Committee forward this resolution to the May 6' Tukwila
City Council regular meeting for approval via the consent agenda.
ATTACHMENTS
A — Proposed Resolution
Tukwila City Hall • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov
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A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TUKWILA, WASHINGTON, REDUCING OR ELIMINATING
CHANGE FUNDS AND PETTY CASH FUNDS TO REFLECT
CHANGING CITY OPERATIONS, IMPROVE OPERATIONAL
EFFICENCIES, IMPROVE ON -SITE SECURITY, AND
REPEALING RESOLUTION NO. 1998.
WHEREAS, the Tukwila City Council previously established Change Fund and Petty
Cash Fund levels for various City departments by Resolution No. 1998, passed on
September 14, 2020; and
WHEREAS, there is now a need to reduce and/or eliminate the Change Fund and
Petty Cash levels for multiple City departments to reflect changes in City operations,
improve operational efficiencies, and improve on -site security at City facilities;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Section 1. The Change Fund levels are hereby set as follows:
Finance Department
General Fund
0OO
$300.00
Finance Department
Water Fund
401
$ 400.00
City Clerk's Office
General Fund
000
100.00
Municipal Court
General Fund
000
300.00
Parks and Recreation
General Fund
000
350.00
Parks and Recreation
Foster Golf Course Fund
411
200.00
'Golf Coursel
2,500.00
{or less as needed)
Police Department
General Fund
000
500.00
(or less as needed)
2024 Legislation: Change and Petty Cash
Version: 04/11/2024
Staff: D. Rosen
Page 1 of 2
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157
Section 2. The Petty Cash Fund levels are hereby set as follows:
Finance Department
General Fund
000
$ 300.00
Finance Dept. Witness/Juror Fees
General Fund
000
1,000.00
Police Investigation/Tukwila
General Fund
000
10,000.00
Fire Department
General Fund
000
350.00
Parks and Recreation
General Fund
000
100.00
300.00
Public Works Division I
General Fund
000
350.00
Section 3. Resolution No. 1998 is hereby repealed.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at
a Regular Meeting thereof this day of , 2024.
ATTEST/AUTHENTICATED:
Andy Youn, CMC, City Clerk Mohamed Abdi, Council President
APPROVED AS TO FORM BY:
Office of the City Attorney
2024 Legislation: Change and Petty Cash
Version: 04/11/2024
Staff: D. Rosen
Filed with the City Clerk:
Passed by the City Council:
Resolution Number:
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City of Tukwila
City Council Finance & Governance Committee
Meeting Minutes
April22, 2024 - 5:30 p.m. - Hybrid Meeting; Hazelnut Conference Room & MS Teams
Councilmembers Present:
Staff Present:
I. BUSINESS AGENDA
De'Sean Quinn, Chair; Tosh Sharp, Jovita McConnell
Vicky Carlsen, Tony Cullerton, Laurel Humphrey, Marty Wine,
David Rosen, Adam Schierenbeck
A. Resolution: Change and Petty Cash Funds
Staff is seeking Council approval of a resolution reducing or eliminating change fund levels in
multiple departments.
Committee Recommendation
Unanimous approval. Forward to May 6, 2024 Regular Consent Agenda.
B. Ordinance: City Tax Codes
Staff is seeking approval of an ordinance that would amend the Municipal Code to administer
the admission, commercial parking, gambling and utility tax more effectively.
Committee Recommendation
Unanimous approval. Forward to June 10, 2024 Committee of the Whole.
C. Resolution: Financial Policies
Staff is seeking approval of a resolution that would amend the Financial Policies to add
reference to compensation, remove reference to a comprehensive fee schedule, refine when
grant applications need Committee approval, and update certain references in the Capital
Improvement Program section.
Committee Recommendation
Unanimous approval. Forward to May 13, 2024 Committee of the Whole.
D. Resolution: Purchasing Policy
Staff is seeking approval of a resolution to amend the City's Purchasing Policy.
Committee Recommendation
Majority approval. Forward to May 13, 2024 Committee of the Whole.
E. March 2024 General Fund Expenditures
Staff presented the report.
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COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
Prepared by
Mayor's review
Council review
5/6/24
CT
ITEM INFORMATION
ITEM No.
6.A.
STAFF SPONSOR: MAYOR MCLEOD
ORIGINAL AGENDA DATE: 5/6/24
AGENDA ITEM TITLE Tukwila City of Opportunity Scholarship Recipient Recommendations
CATEGORY ® Discussion
Mtg Date 5/6/24
Motion
Mt Date 5/6/24
Resolution
A1tg Date
❑ Ordinance
AugtDate
Bid Award
Mtg Date
❑ Public Hearing ❑ Other
Altg Date Altg Date
SPONSOR ❑ Council ® Mayor ❑ Admin Svcs ❑ DCD ❑ Finance ❑ Fire ❑ P&R ❑ Police ❑ PW
SPONSOR'S
SUMMARY
The Scholarship Selection Committee is recommending scholarships be awarded to Maurely
Banos Gomez, Randy Huynh, Paytin Kupferer, Kalsoom Niazi, Tinbeet Yonas and Rosalina
Lindsey.
REVIEWED BY
❑ Trans&Infrastructure Svcs ❑ Community Svcs/Safety ❑ Finance & Governance
❑ LTAC ❑ Arts Comm. ❑ Parks Comm.
DATE: COMMITTEE CHAIR:
U Planning & Community Dev.
❑ Planning Comm.
RECOMMENDATIONS:
SPONSOR/ADMIN.
COMMITTEE
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED
$10,000
AMOUNT BUDGETED
$10,000
APPROPRIATION REQUIRED
Fund Source:
Comments:
MTG. DATE RECORD OF COUNCIL ACTION
5/6/24
MTG. DATE ATTACHMENTS
5/6/24 Informational Memorandum dated 4/24/24
Applications
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City of Tukwila
Thomas McLeod, Mayor
INFORMATIONAL MEMORANDUM
TO: City Council
FROM: Scholarship Selection Committee: Mayor Thomas McLeod, Council President
Mohamed Abdi, Legislative Analyst Laurel Humphrey, Youth/Teen Recreation
Coordinator Darren Hawkins, Foster High School College and Career Readiness
Specialist Jennifer Fichamba
DATE: April 24, 2024
SUBJECT: Tukwila City of Opportunity Scholarship Recommended Recipients
BACKGROUND
In 2014 the City of Tukwila created the Tukwila City of Opportunity Scholarship program to provide
financial assistance to high school seniors living in Tukwila to assist them in continuing their education
beyond high school. The resolution adopting the Tukwila City of Opportunity Scholarship allocates
$10,000 per calendar year for scholarship awards with each award being no less than $1,000 and no
more than $5,000 each.
Due to the quick turnaround time between the deadline to apply and the deadline to notify scholarship
recipients, this matter has traditionally been forwarded directly to the full Council for review and approval.
This year we advertised the scholarship on the City's website, in the Hazelnut, with the local high schools,
on Scholarships.com and on TheWashBoard.org.
DISCUSSION
The deadline to apply for the City Scholarship is March 31 each year. Due to complications with the Free
Application for Federal Student Aid form based on changes implemented by the federal government this
year, the application deadline was extended to April 15. With the agreement of Council President Abdi,
we are bringing the recommendations directly to the full Council at the May 6, 2024, Council meeting.
The Scholarship Selection Committee comprised of Mayor Thomas McLeod, Council President Mohamed
Abdi, Legislative Analyst Laurel Humphrey, Youth/Teen Recreation Coordinator Darren Hawkins, Foster
High School College and Career Readiness Specialist Jennifer Fichamba, received and reviewed six
applications submitted for consideration.
RECOMMENDATION
Based upon review of the applications, consideration of all the required components and discussion by
the Committee, we are recommending the following scholarship awards be approved at the May 6
Council meeting:
• $2,000 each to Maurely Banos Gomez, Randy Huynh, Paytin Kupferer and Kalsoom Niazi.
• $1,000 each to Tinbeet Yonas and Rosalina Lindsey.
Scholarship recipients will be invited to the June 3, 2024, City Council meeting to be recognized by the
Council.
ATTACHMENTS
Scholarship applications for Maurely Banos Gomez, Randy Huynh, Paytin Kupferer, Kalsoom Niazi, Tinbeet
Yonas and Rosalina Lindsey.
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First Name:
The City of Opportunity, the Community of Choice.
Tukwila City of Opportunity Scholarship Application
Maurely
Mailing Address:
City, State, Zip:
Primary Phone: I
Email:
Last Name:
Banos Gomez
Tukwila
Washingt
98168
Secondary Phone:
Please attach the following financial documentation:
• FAFSA Student Aid Report (SAR)
I certify that the above information is true and correct and that all income is reported. I understand that this
information is being given for the receipt of a scholarship; that City of Tukwila officials may verify the
information on the application; and that deliberate misrepresentation of the information may subject me to
prosecution under the applicable State and Federal laws.
Signature Wtj(,t j i)0,00 N Y 12 Date . /26/2q
Current High School:
Foster High School
HS Advisor/HS Counselor name & email:
Number of years attended HS:
4
torresj@tukwila.wednet.edu
Grade Point Average (GPA): (2.75 or higher on a 4.0 scale)
Attach proof of GPA; your most recent official school transcript is required in a sealed envelope.
School planning to attend next year:
Address, City and State of School:
3.5
Central Washington University
400 E University Way, Ellensburg, WA 98926
List your educational and professional goals and objectives for after high school graduation.
Improve problem solving skills
- Improve time management skills
- Maintain consistency in anything I do
- Apply to as much financial help as I can get so money won't be a bearing factor during college.
- Obtain an entry level position as a mechanical design engineer
a
0
0
a
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List your academic honors, awards and membership activities while in high school.
- Seal of biliteracy
-CPR certified
-OSHA 10
-Bloodborne pathogens
List your community service activities, hobbies, outside interests, extracurricular activities and/or employment
experience.
Please see attached
List the scholarships (name and dollar amount) you have received, or have applied for.
Please see attached
How did you learn about the Tukwila City of Opportunity scholarship?
Counselor Teacher ❑ City Website ❑
Other
Provide a written statement describing your need for financial assistance. If more space is needed please
attach a separate document.
cL-kaC Qd
Attach a Personal Essay that shares how you have served your community and made a positive difference.
The Community Vision for the City of Tukwila is The city of opportunity, the community of choice. How have you
served your community in ways that have made a positive difference?
A. The following items must be attached to this application in order for the application to qualify for
review by the scholarship committee.
B. Your application will be returned to you if these items are not attached to this application.
(NO EXCEPTIONS.)
nProof
of Residency: Most recent utility bill.
❑
Three Letters of Reference: 2 Academic References and 1 Community/Employer Reference.
recent official high school transcript or official record alternative. Photocopies of your
❑Most
transcript are not acce•table. (Must be in a sealed envelope.)
❑
Documentation demonstrating financial need:
• FASFA Student Aid Report (SAR); AND
• Written statement describing need for financial assistance.
❑
Personal Essay about how you have served your community and made a positive difference.
166
0_
0
0
a
STATEMENT OF ACCURACY
I hereby affirm that all the above stated information provided by me to the City of Tukwila Scholarship Selection
Committee is true, correct and without forgery. I also consent that my picture may be taken and used for any
purpose deemed necessary to promote the Tukwila City of Opportunity Scholarship Program.
I hereby understand that if chosen as a scholarship winner, according to City of Tukwila's scholarship policy, I
must provide evidence of enrollment/registration at the post -secondary institution of my choice before
scholarship funds can be awarded.
Signature of scholarship applicant: Maier) VOA 1 +�2 Date: Zl24
Witness thit Date: 12614
Application must be postmarked by March 31, 2024. No exceptions!
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0
a
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168
Tukwila City of Opportunity Scholarship Application
Name: Randy Huynh
Mailing Address:
City, State, Zip: Tukwila, WA 98168
Mobile Phone:
Email:
Please attach the following financial documentation:
• FAFSA Student Aid Report (SAR)
I certify that the above information is true and correct and that all income is reported. I understand that
this information is being given for the receipt of a scholarship; that City of Tukwila officials may verify
the information on the application; and that deliberate misrepresentation of the information may
subject me to prosecution under the applicable State and Federal laws.
Signature Date _03/31/24
Current High School: Foster High School
Number of years attended HS: 4
HS Counselor name & email: Jenni Standard, standardj@tukwila.wednet.edu
Grade Point Average (GPA): 3.72
School planning to attend next year: Carleton College
Address, City and State of School: Sayles Hill Campus Center, North College Street, Northfield, MN 55057
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List your educational and professional goals and objectives for after high school graduation.
Major: Environmental Studies/Policy, Political Science
Career Goal: Policymaker or Educator
List your academic honors, awards and membership activities while in high school.
• Rotary Student of the Month (Dec 2023)
• Envirothon Second Place Overall Achievement in King County (Mar 2023)
• Certificate of Academic Achievement (9,10,11 grade)
List your community service activities, hobbies, outside interests, extracurricular activities and/or
employment experience.
Activities
1) Student Govt./Politics
Senior (1 yr)
ASB President, Associated Student Body at Foster High School
Engaged in creating community events to boost school spirit; oversees ASB meetings every 2 weeks to
settle funds
2) Social Justice
Junior & Senior (-1.5 yrs)
Student Member, Title IX Task Force at Foster High School (2023)
Assisted in updating Title IX policies, promoted student surveys, and facilitated listening sessions with
students
3) Academic
Sophomore, Junior, Senior (3 yrs)
Mentee, Minds Matter Seattle
I attended this program every weekend since Sep 2021, Awarded the honor to attend a summer program in
NY state with a full -ride scholarship (2023)
4) Other Club/Activity
Senior (2 wks)
Student Participant, Environmental Studies Summer Youth Institute at Hobart & William Smith Colleges
Gained a greater understanding of leadership and different areas of study in ENV SCl/STU, gained
connections with students of various backgrounds
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5) Community Service (Volunteer)
Senior (12 wks)
Student Teacher, 2023 Fall Teacher Academy Practicum at Tukwila School District
I am taking a yearlong course to plan, lead, and teach primary school classes. In the end, I will obtain a
certificate to teach as a paraprofessional.
6) Environmental
Junior & Senior (2 yrs)
Team Member/Team Coordinator, Envirothon Competition
I was one of 5 members of my school and we studied everyday leading up to the competition. Currently
competing in Mar 2024. Achieved second place overall in King County, WA (Mar 2023)
7) Environmental
Junior & Senior (2 yrs)
Treasurer, Environmental Science & Studies Club (ESSC)
We host an environmentally focused learning series at our community center (inc. tree health and env.
justice) and tabled at our city's open house to survey community members about their climate priorities.
8) Environmental
Senior (- yrs)
Solar Initiative Project
In partnership with ESSC, I am currently creating a plan to install solar panels onto the roofs of our school.
Work includes creating a presentation for the school board and contacting experts on solar energy.
9) Environmental
Junior & Senior (2 yrs)
(Former) Vice President, Gardening Club
I planted, watered, and managed crops at my school's garden as well as created plans for the garden's
future. I stepped down from the VP position to pursue my solar project.
Responsibilities
1) Family Responsibilities
4 yrs
Older Brother
I am supporting my younger brother while he is receiving special education via helping with homework and
reading aloud.
2) Work
2 yrs
Newspaper Carrier, Seattle Times
I fold and bag newspapers on Saturday nights with my aunt and uncle.
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List the scholarships (name and dollar amount) you have received, or have applied for.
Rotary Student of the Month Scholarship - unknown scholarship amount so far
Act Six Scholarship, Phase III - no longer qualify as I'm attending college out of state
Dell Scholarship - applied but didn't advance
Bulldog Dream Scholarship - applying
Big Future Scholarship - applied
Niche $5000 scholarship - applied
Niche $25,000 "No Essay" Scholarship - applied
$2000 Sallie Mae scholarship - applied
$500 Niche High School Senior Scholarship - applied
Niche High School Review Scholarship - applying
How did you learn about the Tukwila City of Opportunity scholarship?
I learned about the Tukwila City of Opportunity scholarship through my school's College & Career
Counselor, Miss Fichamba, as well as the school's librarian, Miss Shay, who thought I'd be a good fit for the
scholarship.
Provide a written statement describing your need for financial assistance. If more space is needed please
attach a separate document.
My current financial aid package for Carleton College nearly meets full -need, however it is still costly from
the perspective that my family does not have a lot of money saved up. With that being said, my father
doesn't have retirement savings, unlike my mother who does. We have a total household size of seven
where my parents support me, my two siblings, and two grandparents. We also send $200 bimonthly to my
younger cousin in Vietnam to support their education. I believe applying for additional aid is crucial because
I want my college education to support my family rather than stop them from spending on necessities.
Adjusted Gross Income: $93,740
Family Size: 7
Attach a Personal Essay that shares how you have served your community and made a positive difference.
The Community Vision for the City of Tukwila is The city of opportunity, the community of choice. How have
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you served your community in ways that have made a positive difference?
"No means no!"
It felt like something was burning in my throat from yelling so much. My lips were all chapped from the cold.
From each breath I took, it was like shards of glass coming in and out of my lungs. As I marched along, I
reflected on my identity prior to the protest.
"I heard some kids posted flyers around about assembling people to start a strike," one person said.
Apparently, the school made efforts to take down these posters, which is something I wouldn't have known
about until my classmates began discussing it during chemistry.
When the bell rang, my teacher sat us down and gave us a stern talk about the repercussions of protesting.
They included that the school would administer unexcused absences and calls home. I was thinking about
going at first, but the threats had made my body feel more uneasy. I always try staying in my comfort zone
whenever a stressful event happens, but there wasn't anywhere I could feel comfortable given how the
school had been treating the situation. By the end of my teacher's lecture, one statement echoed in my head
throughout the day.
"If you walked out that door right now, I won't stop you from leaving," they said. The weight of their words left
us stunned to think about our choices. I noticed that my teacher refrained from applying their authority on our
decisions, which led the power being up to us. Soon after, students were walking up to the door in
increments to leave. As someone who abided by rules, I wasn't sure if it was in my power to leave the class.
However, the alternative solution would've been to stay in class and do nothing, something I couldn't help
but feel guilty about. I was hesitant to move and took some time to think before picking up my backpack,
becoming one of the last people to head outside.
When I came outside, there were many people who were unsure of what to do. Amidst the confusion, one of
my friends was holding some signs and came to ask if I could hand a couple of them out. Having accepted
the favor, I handed them out until I realized people weren't raising them any higher than their chest. In fact,
these signs were only making people more lost. I felt responsible for this, so I sucked up my nervousness
and raised my sign as high as I could.
"No means no!" I yelled out. The crowd quieted down and my face quickly became flustered from
embarrassment.
"No means no!" My friend picked up on the chant and started repeating it with me. Signs were being held up
in response and the echoes of other students followed my voice. Soon after, the organizers gathered
everyone and rallied us to march around the neighborhood and give the school a taste of our voice. I
decided I wanted to stand up taller than everyone else, yell harder than anyone else, and give all of my effort
into leading those chants.
We screamed, cried, and cheered for every victim who spoke up around the end of the protest. After a
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173
soreful afternoon, the school put more affirmative action into assisting victims. Even though I have a greater
presence in tackling these issues, I still don't feel like I've done enough. This moral dilemma drives me to
keep going for the sake of others, yet takes a heavy toll on my mental health as I'm constantly worrying
about if the things I do truly help. Reflecting on my actions now, some of the smallest things I've done have
led to great accomplishments. Among the decisions I've made over the past couple of years, the decision I
made the day of the protest was subtle; however, deciding to leave the class was the most important
decision of my life.
A. The following items must be attached to this application in order for the application to qualify
for review by the scholarship committee.
B. Your application will be returned to you if these items are not attached to this
application. (NO EXCEPTIONS.)
Proof of Residency: Most recent utility bill.
Three Letters of Reference: 2 Academic References and 1 Community/Employer Reference.
Academic Reference
1) Gunning, Oisin - •unningo@tukwila.wednet.edu
2) Camacho, Joe - camachojtukwila.wednet.edu
Community Reference
1) Hammond, Cheryl - cheryl.hammond@mindsmatterseattle.org
Most recent official high school transcript or official record alternative. Photocopies of
your transcript are not acceptable. (Must be in a sealed envelope.)
Documentation demonstrating financial need:
• FAFSA Student Aid Report (SAR); AND
• Written statement describing need for financial assistance.
Personal Essay about how you have served your community and made a positive difference.
STATEMENT OF ACCURACY
I hereby affirm that all the above stated information provided by me to the City of Tukwila Scholarship
Selection Committee is true, correct and without forgery. I also consent that my picture may be taken and
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used for any purpose deemed necessary to promote the Tukwila City of Opportunity Scholarship Program.
I hereby understand that if chosen as a scholarship winner, according to City of Tukwila's scholarship
policy, I must provide evidence of enrollment/registration at the post -secondary institution of my choice
before scholarship funds can be awarded.
Signature of scholarship applicant:
Witness
Date: 03/31/24
Application must be postmarked by March 31, 2024. No exceptions!
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First Name:
The City of Opportunity, the Community of Choice.
Tukwila City of Opportunity Scholarship Application
Paytin
Mailing Address:
City, State, Zip:
Primary Phone:
Email:
Last Name:
Kupferer
Tukwila
WA
98168
Secondary Phone:
Please attach the following financial documentation:
• FAFSA Student Aid Report (SAR) OR provide annual household income $ ° & number of
members in the household 3
I certify that the above information is true and correct and that all income is reported. I understand that this
information is being given for the receipt of a scholarship; that City of Tukwila officials may verify the
information on the application; and that deliberate misrepresentation of the information may subject me to
prosecution under the applicable State and Federal laws.
Signature %y3cl\1\iA . Date4/15/24
Current High School:
Foster High School
HS Advisor/HS Counselor name & email:
Number of years attended HS:
4
Jenni Standard StandardJ@tukwila.wednet.edu
Grade Point Average (GPA): (2.75 or higher on a 4.0 scale)
Attach proof of GPA; your most recent official school transcript is required in a sealed envelope.
School planning to attend next year:
Address, City and State of School:
3.65
ERAU, Colorado School of Mines, WSU, UW, UAF
undecided
List your educational and professional goals and objectives for after high school graduation.
I plan on attending a 4 year university to get my bachelors degree in Aerospace Engineering. After
college I hope to land a career in my field of study from one of the local companies.
0.
0
0
177
a
List your academic honors, awards and membership activities while in high school.
Foster High School honor roll (all 4 years), Lettered in Swimming (3 years)
List your community service activities, hobbies, outside interests, extracurricular activities and/or employment
experience.
Tukwila Pool lifeguard, TinkRex 8051 (robotics community activities)
List the scholarships (name and dollar amount) you have received, or have applied for.
5 Washington Aerospace Scholars Scholarships (0 recieved), AWC Center for Quality Communities
Scholarship (rejected), Amazon Scholarship (don't know yet), Jack Kent Cooke Foundation (rejected)
How did you learn about the Tukwila City of Opportunity scholarship?
Counselor E Teacher 0 City Website E
Other
Provide a written statement describing your need for financial assistance. If more space is needed please
attach a separate document.
My mom is unemployed and does not file taxes and we live with my Grandma who is retired. I have been
applying to every scholarship I can and they havent gone in my favor.
Attach a Personal Essay that shares how you have served your community and made a positive difference.
The Community Vision for the City of Tukwila is The city of opportunity, the community of choice. How have you
served your community in ways that have made a positive difference?
A. The following items must be attached to this application in order for the application to qualify for
review by the scholarship committee.
B. Your application will be returned to you if these items are not attached to this application.
(NO EXCEPTIONS.)
✓
Proof of Residency: Most recent utility bill.
V
Three Letters of Reference: 2 Academic References and 1 Community/Employer Reference.
recent official high school transcript or official record alternative. Photocopies of your
4/Most
transcript are not acce stable. (Must be in a sealed envelope.)
Documentation demonstrating financial need:
• FASFA Student Aid Report (SAR) or annual income & household members; AND
• Written statement describing need for financial assistance.
V
V
Personal Essay about how you have served your community and made a positive difference.
178
a_
0
0
a
STATEMENT OF ACCURACY
I hereby affirm that all the above stated information provided by me to the City of Tukwila Scholarship Selection
Committee is true, correct and without forgery. I also consent that my picture may be taken and used for any
purpose deemed necessary to promote the Tukwila City of Opportunity Scholarship Program.
I hereby understand that if chosen as a scholarship winner, according to City of Tukwila's scholarship policy, I
must provide evidence of enrollment/registration at the post -secondary institution of my choice before
scholarship funds can be awarded. l/ 1MISignature of sc 5larsh'. .plicant: ��i1C Date: �/
Witness
Date: `, 12
Application must be postmarked by April 15, 2024. No exceptions!
0.
0
0
0.
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180
The City of Opportunity, the Community of Choice.
First Name:
Tukwila City of Opportunity Scholarship Application
Kalsoom Mehrabb
Mailing Address:
City, State, Zip:
Primary Phone:
Email:
Last Name:
Niazi
Tukwila
WA
98168
Secondary Phone:
Please attach the following financial documentation:
• FAFSA Student Aid Report (SAR) OR provide annual household income $26000
members in the household 6
& number of
I certify that the above information is true and correct and that all income is reported. I understand that this
information is being given for the receipt of a scholarship; that City of Tukwila officials may verify the
information on the application; and that deliberate misrepresentation of the information may subject me to
prosecution under the applicable State and Federal laws.
(IV /i ai',J f )�
Signature rt-,
Date04-12-2024
Current High School:
Foster High School
HS Advisor/HS Counselor name & email:
Number of years attended HS:
4
Laura Linde - lindel@tukwila.wednet.edu
Grade Point Average (GPA): (2.75 or higher on a 4.0 scale)
Attach proof of GPA; your most recent official school transcript is required in a sealed envelope.
School planning to attend next year:
Address, City and State of School:
3.98
University of Washington Seattle
1410 NE Campus Pkwy, Seattle, WA 98195
List your educational and professional goals and objectives for after high school graduation.
Attend a 4-year University
Pursue degree in Medicine/ Attend medical school
Engage in extracurricular and research activities to improve my knowledge and skills
Support my family financially and emotionally
Maintain a strong academic record
Develop strong skills in a professional setting
a
0
0
a
181
List your academic honors, awards and membership activities while in high school.
Published poet - The stories of Arrival poetry project, February 2022
Rotary Student of the Month, December 2023
High GPA Award, January 2023
Certified in First Aid
List your community service activities, hobbies, outside interests, extracurricular activities and/or employment
experience.
Quranic studies tutor
Team Read - Reading Coach
Part of our community organizing team
Hobbies: Reading, traveling, volunteering, writing poetry, Sports
List the scholarships (name and dollar amount) you have received, or have applied for.
Baccalaureate Scholarship - amount unknown (applied)
How did you learn about the Tukwila City of Opportunity scholarship?
Counselor ❑ Teacher] City Website ❑
Other
Provide a written statement describing your need for financial assistance. If more space is needed please
attach a separate document.
See the attached document!
Attach a Personal Essay that shares how you have served your community and made a positive difference.
The Community Vision for the City of Tukwila is The city of opportunity, the community of choice. How have you
served your community in ways that have made a positive difference?
A. The following items must be attached to this application in order for the application to qualify for
review by the scholarship committee.
B. Your application will be returned to you if these items are not attached to this application.
(NO EXCEPTIONS.)
❑
Proof of Residency: Most recent utility bill.
❑
Three Letters of Reference: 2 Academic References and 1 Community/Employer Reference.
Most recent official high school transcript or official record alternative. Photocopies of your
❑
transcript are not acce.table. (Must be in a sealed envelope.)
❑
Documentation demonstrating financial need:
• FASFA Student Aid Report (SAR) or annual income & household members; AND
• Written statement describing need for financial assistance.
❑
Personal Essay about how you have served your community and made a positive difference.
182
0.
0
0
a
STATEMENT OF ACCURACY
I hereby affirm that all the above stated information provided by me to the City of Tukwila Scholarship Selection
Committee is true, correct and without forgery. I also consent that my picture may be taken and used for any
purpose deemed necessary to promote the Tukwila City of Opportunity Scholarship Program.
I hereby understand that if chosen as a scholarship winner, according to City of Tukwila's scholarship policy, I
must provide evidence of enrollment/registration at the post -secondary institution of my choice before
scholarship funds can be awarded. 7-a , , 1
Signature of scholarship applicant: ;fi Date: 04-12-2024
Witness `` Date: 04/12-2024
Application must be postmarked by April 15, 2024. No exceptions!
a
0
0
a
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184
First Name:
The City of Opportunity, the Community of Choice.
Tukwila City of Opportunity Scholarship Application
Tinbeet
Mailing Address:
City, State, Zip:
Primary Phone:
Email:
Last Name:
fronas
Tukwila
WA
98168
Secondary Phone:
Please attach the following financial documentation:
• FAFSA Student Aid Report (SAR)
I certify that the above information is true and correct and that all income is reported. I understand that this
information is being given for the receipt of a scholarship; that City of Tukwila officials may verify the
information on the application; and that deliberate misrepresentation of the information may subject me to
prosecution under the applicable State and Federal laws.
Signature
Date J 41 / l(4
Current High School:
Foster High School
HS Advisor/HS Counselor name & email:
Number of years attended HS:
4
Liz Hepner hepnerl@tukwila.wednet.edu
Grade Point Average (GPA): (2.75 or higher on a 4.0 scale)
Attach proof of GPA; your most recent official school transcript is required in a sealed envelope.
School planning to attend next year:
Address, City and State of School:
3.5
University of Washington
1410 NE Campus Pkwy, Seattle, WA 98195
List your educational and professional goals and objectives for after high school graduation.
I hope to write professionally in a writing -based company or work in a position that uses creative writing.
So that would be entering a 4-year university in my major and also applying and gaining practical
experience through part-time jobs or internships. Refining my soft skills like communication, time
management, and leadership to prepare and use like in clubs, and specialized university programs.
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List your academic honors, awards and membership activities while in high school.
Aracelis Girmay Award for Excellence in Writing, Award for Excellence and Diligence in UW STEMSub
List your community service activities, hobbies, outside interests, extracurricular activities and/or employment
experience.
Ethiopian Tewahedo Orthodox Tekelele Church - Seatac, Washington
Kitchen Volunteer
Prep, cook, serve, and sell meals and items to the congregation every Sunday.
Responsible for other tasks like event setting up, minor construction, and cleaning.
List the scholarships (name and dollar amount) you have received, or have applied for.
Equitable Excellence Scholarship
Toys for Kids Scholarship
Woman University Schloarship
BECU Foundation Schloarship
How did you learn about the Tukwila City of Opportunity scholarship?
Counselor '✓ Teacher E City Website E
Other
Provide a written statement describing your need for financial assistance. If more space is needed please
attach a separate document.
There are three main reasons I am applying for scholarships. The first is that my estimated SAI from
FAFSA is much higher than my advisors expected and higher than my family can afford to pay.
Secondly, I want to prioritize school and my transition to college and a scholarship would help me not
have to work to pay for my costs. Third, I am nervous about taking loans, and a scholarship would help
r I 1 1 ft J • 1 1. 1 _I _ _ _ I. '11
Attach a Personal Essay that shares how you have served your community and made a positive difference.
The Community Vision for the City of Tukwila is The city of opportunity, the community of choice. How have you
served your community in ways that have made a positive difference?
A. The
review
B. Your
following items must be attached to this application in order for the application to qualify for
by the scholarship committee.
application will be returned to you if these items are not attached to this application.
EXCEPTIONS.)
I
of Residency: Most recent utility bill.
jroof
l '
Three Letters of Reference: 2 Academic References and 1 Community/Employer Reference.
Most recent official high school transcript or official record alternative. Photocopies of your
transcript are not acce•table. (Must be in a sealed envelope.)
C
Documentation demonstrating financial need:
• FASFA Student Aid Report (SAR); AND
• Written statement describing need for financial assistance.
Personal Essay about how you have served your community and made a positive difference.
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STATEMENT OF ACCURACY
I hereby affirm that all the above stated information provided by me to the City of Tukwila Scholarship Selection
Committee is true, correct and without forgery. I also consent that my picture may be taken and used for any
purpose deemed necessary to promote the Tukwila City of Opportunity Scholarship Program.
I hereby understand that if chosen as a scholarship winner, according to City of Tukwila's scholarship policy, I
must provide evidence of enrollment/registration at the post -secondary institution of my choice before
scholarship funds can be awarded.
Signature of scholarship applicant: )6
WitnessHelen Chyz
Date: .I 214
Date:
Application must be postmarked by March 31, 2024. No exceptions!
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188
First Name:
The City of Opportunity, the Community of Choice.
Tukwila City of Opportunity Scholarship Application
Rosalina
Mailing Address:
City, State, Zip:
Primary Phone:
Email:
Last Name:
Lindsey
Burien
Wa
98168
Secondary Phone:
Please attach the following financial documentation:
• FAFSA Student Aid Report (SAR)
I certify that the above information is true and correct and that all income is reported. I understand that this
information is being given for the receipt of a scholarship; that City of Tukwila officials may verify the
information on the application; and that deliberate misrepresentation of the information may subject me to
prosecution under the applicable State and Federal laws.
Signature Date
Current High School:
Foster High School
HS Advisor/HS Counselor name & email:
Number of years attended HS:
4
Jenni Standard StandardJ@tukwila.wednet.edu
Grade Point Average (GPA): (2.75 or higher on a 4.0 scale)
Attach proof of GPA; your most recent official school transcript is required in a sealed envelope.
School planning to attend next year:
Address, City and State of School:
3.7
Central Washington University
400 E University Way, Ellensburg, WA 98926
List your educational and professional goals and objectives for after high school graduation.
My professional career goals include becoming a financial advisor. I realize that a lot of people in my
family and community deal with financial problems. I want to be able to help them get out of that cycle by
teaching them strategies on how to save money, invest, relieve their financial trauma, and ultimately
achieve financial freedom. I believe that this career path will help me to achieve economic mobility which
in turn would allow me to care for myself and my family without feeling the stress of living paycheck to
paycheck.
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189
List your academic honors, awards and membership activities while in high school.
Honors 1 English , Honors 2 English , Unsung Hero Award - awarded by South Park Neighborhood
Association. I also run track and play basketball at Foster High School
List your community service activities, hobbies, outside interests, extracurricular activities and/or employment
experience.
I worked at Jesery Mikes during my junior year, Worked with Duwamish Valley Youth Corps since
freshman year, Worked with Urban ArtWorks and Seattle Paint Party during my summers.
List the scholarships (name and dollar amount) you have received, or have applied for.
Received the National College Resource Foundation Scholarship for $1,000
How did you learn about the Tukwila City of Opportunity scholarship?
Counselor ❑ Teacher ❑ City Website ❑
Other
Provide a written statement describing your need for financial assistance. If more space is needed please
attach a separate document.
-`� ,L that shares how you have served your community and made a positive difference.
The Community Vision for the City of Tukwila is The city of opportunity, the community of choice. How have you
served your community in ways that have made a positive difference?
A. The following items must be attached to this application in order for the application to qualify for
review by the scholarship committee.
B. Your application will be returned to you if these items are not attached to this application.
(NO EXCEPTIONS.)
V
C
IM
Proof of Residency: Most recent utility bill.
Three Letters of Reference: 2 Academic References and 1 Community/Employer Reference.
Most recent official high school transcript or official record alternative. Photocopies of your
transcript are not acceptable. (Must be in a sealed envelope.)
Documentation demonstrating financial need:
• FASFA Student Aid Report (SAR); AND
• Written statement describing need for financial assistance.
Personal Essay about how you have served your community and made a positive difference.
190
a
0
0
a
STATEMENT OF ACCURACY
I hereby affirm that all the above stated information provided by me to the City of Tukwila Scholarship Selection
Committee is true, correct and without forgery. I also consent that my picture may be taken and used for any
purpose deemed necessary to promote the Tukwila City of Opportunity Scholarship Program.
I hereby understand that if chosen as a scholarship winner, according to City of Tukwila's scholarship policy, I
must provide evidence of enrollment/registration at the post -secondary institution of my choice before
scholarship funds can be awarded.
t.
Signature of scholarship applicant: Date: J
Witness ( (L.. C ut rr / yz .a
1. x j . Date: A.� = _
4� t�
Application must be postmarked by March 31, 2024. No exceptions!
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COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
Prepared by
Mayor's review
Council review
05/06/2024
TC
ITEM INFORMATION
ITEM No.
6.B.
STAFF SPONSOR: TC CROONE
ORIGINAL AGENDA DATE: 05/06/24
AGENDA ITEM TITLE Teamsters Local 763 Labor Agreement Contracts 2023-2025
CATEGORY ® Discussion
Mtg Date 5/6/24
Motion
Mtg Date 5/6/24
Resolution
Mtg Date
❑ Ordinance
Mtg Date
Bid Award
Mtg Date
❑ Public Hearing ❑ Other
Mtg Date Mtg Date
SPONSOR ❑ Council ❑ Mayor ® Admin Svcs ❑ DCD ❑ Finance ❑ Fire ❑ P&R ❑ Police ❑ PW
SPONSOR'S
SUMMARY
Consideration and approval of the 2023 - 2025 Teamsters' labor agreement contracts
REVIEWED BY
❑ Trans&Infrastructure Svcs
❑ LTAC
DATE: N/A
Community Svcs/Safety ❑ Finance & Governance ❑ Planning & Community Dev.
❑ Arts Comm. ❑ Parks Comm.
❑ Planning Comm.
COMMITTEE CHAIR: N/A
RECOMMENDATIONS:
SPONSOR/ADMIN. Human Resources
COMMITTEE N/A
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED
AMOUNT BUDGETED
APPROPRIATION REQUIRED
Fund Source:
Comments:
MTG DATE RECORD OF COUNCIL ACTION
MTG. DATE ATTACHMENTS
05/06/24 Informational memorandum dated 05/06/2024
Labor agreements with Teamsters' Local 763 bargaining groups
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(r..441LA
4s? City of Tukwila
)
190 /
Thomas McLeod, Mayor
Administrative Services Dept., Human Resources - TC Croone, Chief People Officer
INFORMATIONAL MEMORANDUM
To: City Council
From: TC Croone, Deputy Director of Administrative Services and Chief People Officer
CC: Mayor Thomas McLeod
Date: May 6, 2024
Subject: Teamsters' Local 763 Labor Agreements 2023-2025
ISSUE
Consideration and approval of the Teamsters' labor agreements for 2023-2025
BACKGROUND
The current labor agreements with Teamsters' Local 763 expired on December 31, 2022. The City and
the Union have reached a tentative agreements for 2023-2025.
DISCUSSION
The City and the Union have agreed to a wage increase equal to 90% CPI-W for 2023 (January to
December), 95% CPI-W for 2024 (June to June), and 95% CPI-W (June to June). Additionally, the City
and Union have agreed to conduct a market compensation study for the Administrative/Technical and
Senior Program Manager bargaining unit positions. It was agreed that positions within these units
found to be under market will be brought to market retro-active to January 1, 2024.
It was also agreed that the City will pay the 90% CPI-W for 2023 retroactively to members employed by
the unit, retirees that exited the city during negotiations, and members who passed away during the
negotiations.
The contract has been voted on and passed by the Union membership.
RECOMMENDATION
The Council is being asked to consider and approve the contracts at the May 6, 2024 regular meeting.
ATTACHMENT
Teamsters' Labor Agreements 2023-2025
Tukwila City Hall • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov
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196
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AGREEMENT
by and between
CITY OF TUKWILA, WASHINGTON
and
PUBLIC, PROFESSIONAL & OFFICE -CLERICAL
EMPLOYEES AND DRIVERS
LOCAL UNION NO. 763
January 1, 2023, to December 31, 2025
Main Agreement
FG: 102594343.3
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197
AGREEMENT
by and between
CITY OF TUKWILA, WASHINGTON
and
PUBLIC, PROFESSIONAL & OFFICE -CLERICAL EMPLOYEES AND DRIVERS
LOCAL UNION NO. 763
January 1, 2023 — December 31, 2025
Main Agreement
TABLE OF CONTENTS
ARTICLE SUBJECT PAGE
ARTICLE I DEFINITIONS 1
ARTICLE II RECOGNITION, UNION MEMBERSHIP AND PAYROLL DEDUCTION 2
ARTICLE III UNION RIGHTS AND NON-DISCRIMINATION 3
ARTICLE IV HOURS OF WORK AND OVERTIME 4
ARTICLE V MONTHLY SALARIES 8
ARTICLE VI WORKING OUT OF CLASSIFICATION 8
ARTICLE VII PROBATION PERIOD, LAYOFF, RECALL AND JOB VACANCIES 9
ARTICLE VIII HOLIDAYS 12
ARTICLE IX LEAVES 13
ARTICLE X HEALTH INSURANCE 16
ARTICLE XI MISCELLANEOUS 19
ARTICLE XII PERFORMANCE OF DUTY 21
ARTICLE XIII MAINTENANCE OF STANDARDS 21
ARTICLE XIV MANAGEMENT RIGHTS 21
ARTICLE XV DISCIPLINE 22
ARTICLE XVI GRIEVANCE PROCEDURE 22
ARTICLE XVII LABOR MANAGEMENT COMMITTEE 24
ARTICLE XVIII SEPARABILITY 24
ARTICLE XIX DURATION 24
APPENDIX "A" MONLTHLY RATES OF PAY 25
APPENDIX "B" ADMINISTRATIVE/TECHNICAL BARGAINING UNIT 25
APPENDIX "C" MAINTENANCE/TRADES BARGAINING UNIT 31
APPENDIX "D" PROFESSIONAL/SUPERVISORY BARGAINING UNIT 32
APPENDIX "E" SENIOR PROGRAM MANAGER BARGAINING UNIT 35
APPENDIX "F" OVERTIME -EXEMPT POSITIONS 36
LETTER OF AGREEMENT — THREE-QUARTER TIME EMPLOYEE 30
LETTER OF AGREEMENT — RECREATION PROGRAM ASSISTANT 32
LETTER OF AGREEMENT — POLICE RECORDS SUPERVISOR 34
FG: 102594343.3
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AGREEMENT
by and between
CITY OF TUKWILA, WASHINGTON
and
PUBLIC, PROFESSIONAL & OFFICE -CLERICAL EMPLOYEES AND DRIVERS
LOCAL UNION NO. 763
2023-2025 Main Agreement
(Representing the Administrative and Technical,
Maintenance and Trades, Professional/Supervisory and Senior Program Manager Employees)
THIS AGREEMENT is by and between the CITY OF TUKWILA, WASHINGTON, hereinafter referred to as
the Employer, and PUBLIC, PROFESSIONAL & OFFICE -CLERICAL EMPLOYEES AND DRIVERS
LOCAL UNION NO. 763, affiliated with the International Brotherhood of Teamsters, hereinafter referred to
as the Union.
The Main Agreement covers common terms applicable to Teamster 763's four bargaining units.
ARTICLE I DEFINITIONS
1.1 As used herein, the following terms shall be defined as follows:
1.1.1 "Employer" shall mean the City of Tukwila, Washington.
1.1.2 "Union" shall mean Public, Professional & Office -Clerical Employees and Drivers
Local Union No. 763, affiliated with the International Brotherhood of Teamsters.
1.1.3 "Bargaining Unit" refers to an individual bargaining unit represented by Teamsters
763. The four individual bargaining units are the:
1.1.3.1 Administrative/Technical Employees bargaining unit, which includes all
employees of the Finance Department, City Clerks Office, Office of
Community Development (Planning Division and Building Division),
Information Technology, Public Works Department, Parks and Recreation
Department, and Municipal Court, excluding supervisors, working in
positions listed in Appendix "B."
1.1.3.2 Maintenance/Trades Employees bargaining unit, which includes all
maintenance and trades employees (outside and shop) excluding
supervisors, working in positions listed in Appendix "C."
1.1.3.3 Professional/Supervisory Employees bargaining unit, which includes all
employees of the City of Tukwila, Washington, working in positions listed
in Appendix "D."
1.1.3.4 Senior Program Manager Employees bargaining unit, which includes all
employees of the City of Tukwila, Washington working in positions listed
in Appendix "E."
1.1.4 "Bargaining Units" refers collectively to the four individual bargaining units
represented by Teamsters 763.
1.1.5 "Employee" shall mean a regular full-time or regular part-time employee twenty
(20) hours or more per week in a bargaining unit (as defined in subparagraph 1.1.3
FG: 102594343.3
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199
hereof) covered by this Agreement.
1.1.6 "Regular employee" shall mean an individual performing bargaining unit work for
more than one thousand forty (1040) hours in a twelve (12) consecutive month
period, excluding interns and employees funded by State or Federal grants.
1.1.7 "Monthly Salary" shall mean the monthly rate of pay so identified and set forth in
Appendix "A" to this Agreement.
1.1.7.1 "Straight Time Hourly Rate of Pay" shall be based upon the formula utilized
by the Employer for determining the employee's regular straight -time
hourly rate of pay which is to divide the monthly salary by 173.33. (For
example, an employee with a base monthly salary of $1,733.30 would be
paid a straight -time rate of pay of $10.00 per hour).
1.1.8 "Vacation" shall mean a scheduled workday or accumulation of scheduled
workdays on which an eligible employee may, by prearrangement, continue to
receive the regular rate of compensation although they do not work.
1.1.9 "Declared Emergency" shall mean a situation of danger or disaster in which the
government suspends normal procedures in order to regain control. Only the
following people or their designees may call a Declared Emergency: (1) President
of the United States (National), (2) Governor of Washington (State), (3) King
County Executive (County), and (4) Mayor of Tukwila (Local).
1.1.10 "Service Disruption" shall mean a partial interruption, suspension, degradation or
delay in the performance of the normal City function. Department heads or their
designees may call a Service Disruption.
1.1.11 "Business Day" shall mean Monday through Friday, excluding observed holidays.
1.1.12 "Overtime -Eligible Employees" shall mean employees who are covered by the
overtime provisions of state and federal law.
1.1.13 "Overtime -Exempt Employees" shall mean employees who are not covered by the
overtime provisions of state and federal law.
ARTICLE II RECOGNITION, UNION MEMBERSHIP AND PAYROLL DEDUCTION
2.1 Recognition - The Employer recognizes the Union as the exclusive bargaining
representative for the employees in each individual bargaining unit as defined in Article I,
Section 1.1.3.
2.2 New -Hire Orientation - The Employer shall notify the Union of all new full-time and part-time
employees hired into the bargaining unit and the date and time of the orientation. The
Employer shall also notify the Union of all seasonal/temporary employees once such
employees become eligible for inclusion into the bargaining unit. The Union and/or shop
steward will then be provided 30 minutes during employees' new hire orientation period for
the purpose of presenting information about the bargaining unit and Union membership,
but in no instance later than 90 calendar days from their hire date or date of union eligibility.
2.3 Payroll Deduction - For employees who individually and voluntarily certify in writing that
they authorize such deduction and for the duration of this Agreement, the Employer shall
deduct from the first pay of each month the Union dues in an amount not to exceed the
Union provision in effect. Such amount shall be remitted promptly to the duly designated
FG: 102594343.3
200
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officer of the Union.
An employee's request to revoke authorization for payroll deductions must be in writing
and submitted by the employee to the exclusive bargaining representative in accordance
with the terms and conditions of the authorization.
After the employer receives confirmation from the exclusive bargaining representative that
the employee has revoked authorization for deductions, the employer shall end the
deduction no later than the second payroll after receipt of the confirmation.
The employer shall rely on information provided by the exclusive bargaining representative
regarding the authorization and revocation of deductions.
2.4 Union Notification — Within ten (10) calendar days from the date of hire of a new employee,
the Employer shall forward to the Union the name, address and social security number of
the new employee. The Employer shall promptly notify the Union of all employees leaving
its employment.
2.5 Democratic, Republican, Independent Voters Education Drive (DRIVE): The employer
shall deduct a contribution from the pay of each employee who furnishes a written
assignment for DRIVE education. DRIVE shall notify the employer of the amounts
designated by each contributing employee that shall be deducted from their paycheck for
all weeks worked on a semi-monthly basis and during the scheduled payroll processing
period. The phrase "weeks worked" excludes any week other than a week in which the
employee earned a wage. The employer shall transmit to DRIVE National Headquarters,
on a monthly basis, in one check, the total amount deducted along with the name of each
employee on whose behalf a deduction is made and the amount deducted from the
employee's paycheck. The International Brotherhood of Teamsters shall reimburse the
employer annually for the employer's actual cost for the expense incurred in administering
the DRIVE payroll deduction plan. The employer will recognize authorization for the
deductions from wages, if in compliance with state law, to be transmitted to the Local Union,
or to such other organizations as the Union may request if mutually agreed to. No deduction
shall be made which is prohibited by applicable law.
The Union agrees to indemnify the employer to defend and to hold the employer harmless
from and against any claims made against the employer resulting from its compliance with
or obligations under the paragraph above, including but not limited to reimbursement for
monies deducted in accordance with the paragraph above which are disputed by the
employee. The Union, DRIVE and the employer further agree that all disputed deductions
are to be resolved among the Union, DRIVE and the employees without the involvement
of the employer.
ARTICLE III UNION RIGHTS AND NON-DISCRIMINATION
3.1 Union Officials Time -Off — A Union official who is an employee in the bargaining unit
(Executive Board Member, Shop Steward or member of the negotiating committee) shall
be granted time -off while conducting business vital to the employees in the bargaining unit,
provided:
3.1.1 They notify the Employer in writing no less than forty-eight (48) hours prior to the
time -off period.
3.1.2 The Employer is able to properly staff the employee's job duties during the time -
off period.
3.1.3 The wage cost to the Employer is no greater than the cost that would have been
FG: 102594343.3
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201
incurred had the Union official not taken time -off.
3.1.4 Union officials shall not transact Union business while working on shift which in
any way interferes with the operation of the normal routine of any department.
3.1.5 The Union shall notify the Employer in writing as to any changes in Union Officials.
3.2 Union Investigative and Visitation Privileges —Authorized representatives of the Union shall
have access to the Employer's establishment during working hours for the purpose of
investigating grievances, working conditions, ascertaining that the provisions of this
Agreement are being adhered to, and for regular visitation; provided however, there shall
be no interruption of the Employer's working schedule.
3.3 Bulletin Boards — The Employer shall provide a bulletin board at a central location. The
Union bulletin board shall be confined to use by the Union for such matters as
announcements of Union meetings, social functions, nomination and election of Union
Officers, information bulletins containing only factual reports of the progress or results of
Union -Employer negotiations, labor matters and such other matters as may properly be
considered as non -derogatory of the Employer, its elected officials or other personnel.
3.4 Non -Discrimination — The Employer and the Union shall cooperate to assure that no
employee is discriminated against by reason of race, religion, creed, color, national origin,
age, sex, marital status, sexual orientation, political affiliation, gender identity, honorably
discharged veteran or military status, Union activities or the presence of a disability or the
use of a trained dog guide or service animal by a person with a disability consistent with
RCW 49.60, unless such disability effectively prevents the performance of duties required
by the position and which are bona fide occupational qualifications or by reason of any
other legally protected class status.
3.4.1 Wherever words denoting a specific gender are used in this Agreement, they shall
be construed so as to apply equally to all employees.
ARTICLE IV HOURS OF WORK AND OVERTIME
4.1 Overtime -Eligible Employees — The following provisions apply to Overtime -Eligible
Employees only (unless a bargaining -unit -specific addendum provides otherwise):
4.1.1 Hours of Work —
4.1.1.1 The workweek for regular (4/10's) full-time employees shall be comprised
of four (4) consecutive days of ten (10) consecutive hours of work
(excluding the meal period) totaling forty (40) hours and three (3)
consecutive days off as determined by the department head, or
4.1.1.2 The workweek for regular (5/8's) full-time employees shall be comprised
of five (5) consecutive days of eight (8) consecutive hours of work
(excluding the meal period) totaling forty (40) hours and two (2)
consecutive days off as determined by the department head, or
4.1.1.3 The workweek for regular (9/80's) full-time employees shall be comprised
of one week of five (5) consecutive days. All but one of those days shall
be at nine (9) consecutive hours of work (excluding the meal period) with
one day comprised of eight (8) consecutive hours totaling forty (40) hours
for the FLSA work week and two (2) consecutive days off as determined
by the department head. The following week shall be comprised of four
FG: 102594343.3
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consecutive days comprised at nine (9) hours totaling forty (40) hours for
the FLSA work week and three (3) consecutive days off as determined by
the department head.
4.1.2 Starting Times — Each employee shall be assigned a regular starting time which
shall not be changed without thirty-six (36) hours written notice, except in the case
of a Declared Emergency or Service Disruption and, if during this thirty-six (36)
hour period an employee is deployed from an on -call, call -out or availability list,
then Section 4.1.7 (Callback) shall apply. In the event an employee's regular
starting time is changed without thirty-six (36) hours written notice, they shall be
paid in accordance with the provisions of Section 4.1.5 (Overtime) for all hours
worked outside of the employee's normal work schedule. Temporary work
schedule changes may be made without notice to cover essential functions in case
of a Declared Emergency.
4.1.2.1 With 72-hour written (email meets this requirement) notice, the Employer
may require an employee to attend a night meeting or work outside of their
schedule by adjusting their start time for that day. Employees may have
flexible starting times and working hours with mutual consent between the
employee and the Employer.
4.1.3 Rest Breaks — Employees shall receive a rest period of not less than fifteen (15)
minutes, on the Employer's time, for each four (4) hour work period. Rest periods
shall be scheduled as near as possible to the midpoint of the work period. No
employee shall be required to work more than three (3) hours without a rest period.
4.1.4 Meal Periods — The Employer shall provide each employee with one-half (1/2) hour
for a meal between the third and fifth hour of each shift. The employee may add
the two (2) fifteen (15) minute rest breaks to the meal period with the mutual
agreement of the Employer.
4.1.5 Overtime — All work performed in excess of the work schedule as established
pursuant to Section 4.1 shall constitute overtime and shall be paid for at one and
one-half (1-1/2) times the employee's regular straight -time hourly rate of pay for
the first four (4) hours of overtime. Overtime worked in excess of four (4) hours
shall be paid at two (2) times the employee's regular straight -time hourly rate of
pay. Scheduled overtime on the employee's normally scheduled day off shall be
paid at one and one-half (1-1/2) times the employee's regular straight -time hourly
rate of pay for the first eight (8) hours. Hours worked in excess of eight (8) hours
of scheduled overtime shall be paid at two (2) times the employee's regular
straight -time hourly rate of pay.
4.1.5.1 Overtime shall be paid in increments of fifteen (15) minutes with the major
portion of fifteen (15) minutes being paid as fifteen (15) minutes.
4.1.5.2 In computing overtime, all contractual holidays shall be considered as
days worked.
Notwithstanding any provisions of the Labor Agreement to the contrary,
the compensable hours paid as vacation, sick, and holiday pay to Fair
Labor Standards Act (FLSA) non-exempt employees, shall be considered
as hours worked for the purposes of the FLSA rules governing overtime
calculations.
4.1.6 Compensatory Time — In lieu of paid overtime, compensatory time -off may be
utilized at the discretion of the employee. The use of compensatory time is subject
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203
to scheduling by the Department Director, or designee, and shall be banked at the
rate earned. The employee shall be allowed to accrue up to a maximum of eighty
(80) hours of compensatory time.
Supervisors may, prior to authorizing overtime, communicate to the employees the
supervisor's preference of how the overtime would be paid. In the example used
herein, the supervisor may be constrained on how to pay the overtime and may
only do so using one form or the other.
4.1.7 Callback — An employee who has left work and is called back to work after
completion of a regular day's shift shall be paid a minimum of four (4) hours at one
and one half (1-1/2) times their regular straight -time hourly rate of pay. Should the
employee's regular shift start less than two (2) hours from the time they started
work on the callback, they shall receive one and one-half (1-1/2) times their regular
straight -time hourly rate of pay only for such time as occurs before their regular
shift.
Notwithstanding any provisions of the Labor Agreement to the contrary, the above
minimum call-back provision shall not apply to situations whereby the employee's
work assignment is to attend public meeting(s) providing the City meets the
requirement of Section 4.1.2.1.
4.1.7.1 If the employee's Department Head or Division Manager (or designee)
contacts an employee for the purpose of trouble -shooting outside normally
scheduled employee work hours, and assistance is provided by the
employee, the employee shall be paid overtime for a minimum of fifteen
(15) minutes or actual time required to handle Employer business, but not
to exceed thirty (30) minutes. If a callback to duty is then required, the
fifteen (15) minutes of overtime shall be included in the compensation paid
at the overtime rate under Section 4.1.7 (Callback).
4.1.8 Standby Duty Allowance — An employee who is required to be available and
subject to call shall receive a Standby Duty allowance of three (3) hours at the
overtime rate for each day they are required to be on Standby Duty. The employee
on standby shall carry a communication device (such as a pager or cell phone)
and be able to respond immediately to callback situations, without restrictions or
impairments.
4.1.8.1 In the event an employee who is on Standby Duty is called out, they shall
be compensated in accordance with Section 4.1.7 (Callback) above. In
the event of a callback, if an employee on the standby list does not
respond., the City retains the right to utilize any other available personnel
to respond to such callout.
4.1.8.2 Standby Duty time, as determined by the Employer, shall be rotated
among those bargaining unit employees who have passed probation, have
at least one year of experience in the assigned work, and have designated
their preference to work standby duty. Each employee may designate their
weekend preference prior to the standby duty rotation list being made and
posted on the Union bulletin board. An employee may change their
weekend standby duty coverage provided they obtain another employee
from the standby duty list and notify the Department Head or their
designee at least twenty-four (24) hours in advance. An employee may
change their standby duty coverage with less than twenty-four (24) hours'
notice due to a personal emergency, with the approval of the Department
Head or their designee. The Employer may trade standby duty
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assignments with another standby duty employee when a Declared
Emergency or possible Service Disruption situation is anticipated that
requires a specific qualification, with at least twenty-four (24) hours' notice
to the employees affected.
4.1.8.3 The Employer shall retain the right to determine standby assignments.
4.2 Overtime -Exempt Employees - The following provisions apply to Overtime -Exempt
Employees only (unless a bargaining unit specific addendum provides otherwise):
4.2.1 Hours of Work —
4.2.1.1 Overtime -Exempt Employees generally work forty (40) hours per week
schedules. The workweek for regular full-time employees shall be
determined by the Department Head.
4.2.1.2 Overtime -Exempt Employees are salaried employees. As such, the
Employer and employees recognize a typical and normal work day or work
week is not always possible. The City generally has an expectation of a
40-hours work in a week. The parties also recognize the need for
employees from time to time to work beyond a normal 40 hour week. In
such cases or for work required on holidays and/or weekends and
approved by the supervisor, the employees shall be allowed to informally
flex their workday and/or week to counterbalance exceptions to the typical
hours of work schedule. The employee shall notify their immediate
supervisor in advance within a reasonable time of the requested
adjustment to their workday/week. The supervisor and employee will
discuss and make a good faith effort to arrive at a mutually acceptable
solution.
4.2.1.3 Employees may have flexible starting times and working hours with
consent of the Department Head.
4.2.1.4 Employees who work at least a half -day will not have leave banks
deducted for an absence.
4.3 Non -Pyramiding - Premium or overtime pay shall not be duplicated or pyramided. In no
case shall premium or overtime pay be based on other than the regular straight -time hourly
rate of pay, unless otherwise required by law.
4.4 Meal Reimbursement - Whenever an employee is required to work more than two (2) hours
after the end or before the beginning of their normal shift, if such work has not been
scheduled at least one (1) day in advance, or is attending an Employer approved seminar,
conference or training meeting away from the Employer's facility, the employee shall
receive per diem as posted on GSA.gov for King County or the applicable location when
traveling. Per the City's policy, incidental expense shall be broken up on a 1/2/2 ratio. i.e.
if the GSA reports IE at $5.00, then $1 to breakfast, $2 to lunch and $2 to dinner.
Breakfast between the hours of 12:00 a.m. and 8:00 a.m.
Lunch between the hours of 8:01 a.m. and 4:00 p.m.
Dinner between the hours of 4:01 p.m. and 11:59 p.m.
4.4.1 Whenever an employee is authorized to work on a non-scheduled overtime basis
(i.e. overtime due to a Declared Emergency, Service Disruption, or callback), they
shall be provided with a meal or reimbursement in accordance with the provisions
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205
of Section 4.4 (Meal Reimbursement) above if the hours worked exceed five hours.
In such instances, employees shall receive an additional meal reimbursement for
every five (5) hours in excess of the initial five (5) hour period.
ARTICLE V MONTHLY SALARIES
5.1 The monthly salaries of the employees covered by this Agreement are contained in the
appropriate Appendix(ices) to this Agreement. Should it become necessary to establish a
new job classification within the bargaining unit during the contract year, the Employer may
designate a job classification title and salary for the classification. The salary for any new
classification in the bargaining unit shall be subject to negotiations at such time as the
salaries for the subsequent year are negotiated or three (3) months after the classification
is established, whichever is earlier.
ARTICLE VI WORKING OUT OF CLASSIFICATION
6.1 Definitions -
Out of class is typically when an employee takes on some of the duties of the classification
above their pay grade, while acting assignments are typically when the employee takes on
the majority of the duties of the higher classification and for a designated duration of time.
Out of Classification: Out of classification occurs when an employee in a regular position
is temporarily assigned the duties of a higher paid classification for less than 30-calendar
days. Employees working out of classification do not need to perform all of the
responsibilities of the higher -level classification for Working out of Classification to apply.
Acting Assignment: If a working -out -of -classification assignment exceeds 29 consecutive
calendar days or is expected to last more than 29 consecutive calendar days, the
assignment will be converted retroactively to an acting assignment. Nothing herein
prevents the supervisor from appointing an employee to an acting assignment for less than
the 30 day period.
The definition of out of class does not apply to job shadowing, training or other cross
training opportunities.
Cross Training: Cross training is defined as an employee working under the direction of
the supervisor or employee who regularly has the assigned work.
Job Shadow: Job shadowing is defined as an employee who follows an employee, who
may help with the assignment, for the purpose of learning a new classification or job duty
and providing the shadowing employee with some basic knowledge of the co -worker's
duties.
De miminis: De minimis is defined as too trivial or minor to merit consideration.
6.2 Pia r —
Out of Class Pay: In the event that a qualified employee (at the sole discretion of the
Employer) is required and authorized to work out of class and perform the duties of a higher
classification than that to which they are regularly assigned, the employee shall be paid at
an increase of five percent (5%) of their base hourly/monthly wage;
Any overtime earned while working -out -of -classification will include the 5% premium.
Acting Capacity Pay: In the event that a qualified employee (at the sole discretion of the
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Employer) is required and authorized to work out of class and perform the duties of a higher
classification than that to which they are regularly assigned in an acting capacity, the
employee shall be paid at the next higher rate of pay in the higher classification, with a
minimum increase of five percent (5%) of their base hourly/monthly wage.
Out of class is not when the assignment is de minimis in nature.
6.3 Process —
1. Supervisor must approve the out of class assignment.
2. Employee must work either:
a. More than half of a shift in one day (employee earns out of class for the
shift), or
b. More than an entire shift in one pay period in order to qualify for out of class
pay (and only for the hours worked out of class).
3. The Employer has the ability to schedule a meeting with the employee to discuss
and possibly challenge the employee's time spent working out of class. The
intent of this bullet point is to avoid excess amount of time.
When the supervisor is out and a situation arises needing immediate attention and/or
approval, the employee shall confirm with the supervisor's manager to determine if out of
class work is necessary and/or approved.
The Union shall have the right to grieve should the Union suspect the use of out of class is
being used to circumvent the hiring process or to prevent one employee from qualifying for
out of class/acting assignment by utilizing multiple employees to fill the position.
ARTICLE VII PROBATION PERIOD, LAYOFF, RECALL AND JOB VACANCIES
7.1 Probation Period - A new employee shall be subject to a six (6) month probation period
(with the exception of the Senior Program Managers, who shall serve a one (1) year
probation period) commencing with the employee's most recent date of hire within one of
the Teamster's bargaining units. If, during the probation period, an employee is absent for
more than three (3) consecutive days, the probationary period will be extended to match
the length of their absence. During the probation period, employees shall be considered
as at will and subject to immediate dismissal at any time at the sole discretion of the
Employer; provided however, the Employer shall not discharge or otherwise discipline an
employee for protected Union activity. The application of this provision shall not be subject
to the grievance procedure.
7.2 Trial Service Period - A trial service period is a 6-month (1-year for Sr. Program Managers)
period beginning upon a promotion or transfer to a position currently not held by the
employee. If, during the trial service period, an employee is absent for more than three (3)
consecutive days, the trial service period will be extended to match the length of their
absence. Employees transferring back into a position will not be required to serve a trial
service period, provided they previously and successfully completed the probation or trial
service period for that position.
7.2.1 At any point during the trial service period, management and/or the employee have
the ability to end the trial service, and the employee will revert back to their
previously held position.
7.2.2 The Employer may backfill the vacated position created by the promotion or
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207
transfer, provided this does not impact reversion rights under 7.2.1.
7.3 Considerations - In layoff, recall and filling regular job vacancies, the Employer shall give
consideration to an employee's length of continuous service with the Employer (adjusted
to reflect any periods of unpaid leave where the employee's anniversary date had been
adjusted) and their ability to perform the duties required in the job. In applying this provision,
it is the intent to provide qualified employees with opportunities for promotion and the
Employer with efficient operations.
7.4 Seniority Definition for Layoff/Recall - For purposes of layoff and recall, "seniority" is
defined as length of continuous service in a City of Tukwila Teamsters 763 bargaining unit.
When two or more employees share the same length of continuous service in a City of
Tukwila Teamsters 763 bargaining unit, a coin toss (or other method mutually agreed upon
by the Union and Employer) shall determine which of the affected employees is most
senior.
7.5 Layoff - The following will apply when layoff(s) or any reduction of compensable hours is
deemed necessary by the Employer. The employer will identify what funding issues need
to be addressed to include reduced programs or service costs through reduction in force
or compensated hours.
The parties acknowledge the positions within the Sr. Program Manager bargaining unit are
not interchangeable with the exception of the Sr. Program Managers working in the
Water/Surface Water/Sewer departments.
Prior to making a decision to layoff or reduce compensable hours of employees in the
bargaining unit, the Employer shall meet with the Union to confer and explore alternatives
and the effect of such layoff(s) or reduction of compensable hours. The Employer shall
negotiate with the Union regarding the effects of any decision to layoff or reduce
compensable hours of employees in the bargaining unit.
The City will use the current seniority list which will include the most recently hired
employee in the bargaining unit. Except as provided by this Article or elsewhere in this
Agreement and for layoffs within the judicial branch, layoffs will occur in reverse order of
seniority within the bargaining unit (i.e., the least senior employee is laid off first), provided
those remaining on the job can provide efficient operations. An employee who is laid off
due to having the lowest seniority in the Teamsters bargaining units but, has seniority due
to longevity within the city (prior to transferring or promoting into a particular bargaining
unit) shall have the ability to exercise their seniority to revert back to (their previously held
position or classification, if vacant) an open or vacant position for which they are qualified.
If an employee promotes or transfers to a non -Teamster position within the city, their
seniority shall be frozen. Should the employee return to a Teamsters bargaining unit, the
employee shall continue accruing seniority from where they left off. This does not apply
for those employees who leave the City and consequently return to the City. In this case,
the returning employee shall be considered a new hire subject to Section 7.1 (Probation
Period).
The City will meet with the Union, at the request of either party, once the City decides how
to apply the contract language.
The parties may discuss if employees subject to layoff or reduction in compensated hours
in the affected bargaining unit are qualified to perform the remaining duties with limited
training.
The result of the meeting with the Union will be communicated to employees affected by
the layoff or reduction in compensable hours.
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Effects bargaining will be completed as soon as possible thereafter.
The application of this language shall be subject to the grievance procedure. The Union's
pursuit of any contractual grievance regarding the above layoff provisions shall not relieve
the Employer of its obligation to bargain with the Union regarding the effects of any decision
to layoff or reduce compensable hours of employees in the bargaining unit.
7.6 Recall - In the case of recall, recall will occur in the order of seniority (i.e., the employee
with the greatest seniority is recalled first), provided the employee(s) can perform the duties
required. An employee on layoff must keep both the Employer and the Union informed of
the address and telephone number where they can be contacted.
7.6.1 When the Employer is unable to contact an employee who is on layoff for recall,
the Union shall be so notified. If neither the Union nor the Employer are able to
contact the employee within seven (7) calendar days from the time the Union is
notified, the Employer's obligation to recall the employee shall cease. The
Employer shall have no obligation to recall an employee after they have been on
continuous layoff for a period which exceeds one (1) year. Should an employee
not return to work when recalled, the Employer shall have no further obligation to
recall them.
7.7 Job Vacancies - When a regular job vacancy occurs, present employees who have applied
shall be given first consideration for filling the vacancy, based on their length of service
with the Employer and ability to meet the minimum qualifications of the job, provided this
Section does not conflict with any Federal or State Law. Internal applicants who meet the
minimum qualifications, or are otherwise qualified, shall move to the phone screen,
interview, or test which may be the first step of the hiring process.
7.7.1 Internal Job Postings Only - Notices of regular job vacancies shall be emailed to
the employee's City of Tukwila email address and remain open for five (5) work
days from the time of the original posting. Present employees who desire
consideration for openings shall notify the Employer by completing the application
process during the five (5) work day period the notice is posted. Internal applicants
who meet the minimum qualifications, or are otherwise qualified, shall move to the
phone screen, interview, or test which may be the first step of the hiring process.
7.7.2 Transfers - An employee who is transferred shall remain on the pay range STEP
they are transferring from and the employee shall progress along the pay range in
accordance with Appendix A, without a change in position anniversary date. If,
however, the employee being transferred does not currently possess the
necessary certification(s) required of the new job classification, they shall remain
at their current rate of pay until such time that they acquire the necessary
certification(s) and the Employer is provided documentation thereof. After
notification to the Employer of the acquired certification(s), the employee shall
move up one (1) STEP (if another STEP exists within the pay range) retroactive to
the anniversary date, if their anniversary date has passed. The employee shall
advance to the next STEP in accordance with their original anniversary date. In no
event shall the retroactive period be for more than twelve (12) months.
7.8 Seniority List - Upon request, but not more than quarterly, the Employer shall provide the
Union with a seniority list showing the name of each employee within the bargaining unit,
and their present classification, date of hire and present rate of pay.
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209
ARTICLE VIII HOLIDAYS
8.1 Employees shall receive the following holidays off with eight (8) hours compensation at
their regular straight -time hourly rate of pay:
New Year's Day
Martin Luther King Jr.'s Birthday
President's Day
Memorial Day
Juneteenth
Independence Day
Labor Day
Veteran's Day
Thanksgiving Day
Day After Thanksgiving Day
Christmas Day
Two (2) Floating Holidays
January 1st
3rd Monday of January
3rd Monday of February
Last Monday of May
June 19th
July 4th
1st Monday of September
November 11th
4th Thursday of November
December 25th
At employee's choice
8.2 An employee may select the personal holiday(s) each calendar year as Floating Holiday
and the Employer shall grant the day(s) provided:
8.2.1 The employee has been or is scheduled to be continuously employed by the
Employer for more than four (4) months.
8.2.2 The employee has given not less than fourteen (14) calendar days written notice
to the supervisor; provided however, the employee and the supervisor may agree
upon an earlier date.
8.2.3 The number of employees selecting a particular day off does not prevent the
Employer from providing continued public service.
8.2.4 The personal holiday must be taken during the calendar year of entitlement or the
day shall lapse, except when an employee has requested a personal holiday and
the request has been denied.
8.2.5 Employees may take their personal floating holiday in one -hour increments.
8.3 In the event a holiday falls upon a Sunday, the following Monday shall be deemed to be
the legal holiday. In the event the legal holiday falls on a Saturday, the preceding Friday
shall be deemed to be the legal holiday.
8.4 Employees working a shift longer than eight (8) hours may flex their schedules to avoid
using accrued leave on a holiday, provided they receive manager approval and the flexed
shift (or shifts) occur within the same pay period as the holiday.
8.5 Holidays For Regular Part -Time Employees - Regular part-time employees shall receive
holiday benefits on a pro rata basis. For example, if a regular part-time employee normally
works four (4) hours per day and the department's normal work day is eight (8) hours, the
employee shall receive four (4) hours compensation at this regular straight -time hourly rate
of pay for each contractual holiday and shall be subject to all the provisions of Article VIII,
Holidays.
8.6 Any work required to be performed by an employee on any of the afore -referenced holidays
shall be paid at the overtime rate, in addition to the employee's regular eight (8) hours
holiday pay. No employee shall be called on such holiday for less than four (4) hours.
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8.6.1 Senior Program Managers are FLSA exempt, therefore Section 8.6 does not apply
to the Senior Program Mangers.
ARTICLE IX LEAVES
9.1 Vacation Leave - Each employee shall, after six (6) months continuous service from the
last date of hire with the Employer, individually accrue vacation leave on the following basis
in accordance with their accumulated continuous service.
9.1.1 A vacation cannot be taken until after the completion of six (6) full calendar months
of service without prior approval of the supervisor. (Employees should note that
probationary periods and trial service periods will be extended because of certain
absences pursuant to Section 7.1 and 7.2). An employee hired on or before the
fifteenth (15th) day of any month shall accrue vacation leave from the first day of
that month. An employee hired on or after the 16th day of any month shall accrue
vacation from the first day of the next month following.
9.1.2 Annual Vacation Leave shall accrue per pay period. Upon completion of six (6)
months continuous service from the last date of hire with the Employer, 48-hours
of vacation (prorated for part-time employees pursuant to Section 9.1.8) shall be
placed into the employee's vacation allotment. Additional annual leave shall
accrue per pay period on the employee's anniversary date in accordance with the
following schedule:
Start of each
Vacation Accrual per
pay period
Annual vacation
Accrued
0-6
months
0.00
48 upon
Six -months
continuous service
7-24
months
4.00
96
year
3
5.00
120
year
4
5.00
120
year
5
5.00
120
year
6
5.34
128
year
7
5.34
128
year
8
5.67
136
year
9
6.00
144
year
10
6.34
152
year
11
6.67
160
year
12
7.00
168
year
13
7.34
176
year
14
7.67
184
year
15
8.00
192
9.1.3 An employee may accumulate a maximum of two (2) years' accrued vacation
leave. An employee may, therefore, take a maximum of two (2) vacation leaves
consecutively. Vacation time accumulated in excess of the maximum limit shall be
forfeited. The maximum number of accrued hours depending on the employee's
years of service is between 192 and 384. A temporary exception to the maximum
limit may be granted with approval of the department head for up to six (6) months
if vacation leave was denied due to the needs of the department and the
department is unable to accommodate alternative vacation dates. All vacations
shall be taken at such time as shall be approved by the head of the department.
9.1.4 Upon resignation from City employment, an employee shall be paid cash at the
normal rate of pay for their unused vacation leave, provided regular status has
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211
been attained. If an employee is prevented by injury or illness from working a full
month, they shall nevertheless be entitled to vacation leave payment for that
month, provided they have accrued sick leave sufficient to cover the remaining
days of the month.
9.1.5 The minimum increment for vacation leave use is one-half (1/2) hour. (Section
4.2.1.4 applies to Overtime -Exempt employees, unless modified by a relevant
Appendix for the employee).
9.1.6 Vacations shall be scheduled at such times as the Employer finds most suitable
after considering the wishes of the employee and the requirements of the
department.
9.1.7 Upon the effective date of the termination of an employee's employment, such
employee shall thereupon cease to be an employee of the City of Tukwila. Such
employee shall thereupon be entitled to a sum of money equal to their former
regular compensation for any earned vacation leave time which has not been used
or forfeited for failure to timely claim; provided however, that in the event such
employee fails to give the department head under whom they are employed at
least two (2) weeks' notice of such termination of employment or is discharged for
just cause, the foregoing terminal vacation pay shall be forfeited.
9.1.8 Vacation Leave for Regular Part-time Employees - Regular part-time employees
shall receive vacation benefits on a pro rata basis. For example, if a regular part-
time employee normally works four (4) hours per day and the department's normal
work day is eight (8) hours, the employee shall receive four (4) hours
compensation at their regular rate of pay for each day of vacation earned. Regular
part-time employees shall accrue vacation on the same basis as a regular full-time
employee and shall be subject to all the provisions of Section 9.1 (Vacation Leave).
9.2 Sick Leave - An employee shall accumulate sick leave pay at the rate of four (4) hours for
each completed pay period (96-hours per calendar year) of service up to a carryover
accrual of seven hundred twenty (720) hours. Accumulated sick leave pay shall be paid at
the rate of eight (8), nine (9) or ten (10) hours per day, depending on the employee's
scheduled workweek, at the employee's regular straight -time hourly rate of pay from and
including the employee's first (1st) working day absent. (i.e. An employee has accumulated
a total of 732 hours of sick leave in their sick leave bank on December 31 of any calendar
year. The employee shall begin the following year with 720 hours of sick leave bank with
the difference (12-hours for this example) will be cashed out to the employee in accordance
with the HRA/VEBA plan by the second pay date in January.)
9.2.1 Sick leave benefits shall apply to bona fide cases of employees sickness,
accidents, doctor, dental or ocular appointments, maternity leave or the illness or
injury of a spouse or other dependent family members with a health condition that
requires treatment or supervision and requests for the employee's presence by
immediate family or doctor due to immediate family members illness or injury,
pursuant to Section 9.3.1 and as may be required by State or Federal Law.
9.2.2 A full-time employee who is on sick leave as specified in Section 9.2.1, for a period
of three (3) days or longer may be required, prior to being entitled to any
compensation therefore, furnish without delay, a return to work authorization from
a qualified doctor.
9.2.3 In the event an employee terminates their employment, or such employment is
terminated for any reason whatsoever with the Employer prior to using their
accumulated sick leave time, they shall be entitled to pay equal to twenty-five
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percent (25%) of the amount payable for any unused sick leave. In no case shall
an employee be eligible for payment of unused sick leave if terminated during the
probation period.
9.2.4 In any case in which an employee shall be entitled to benefits or payments under
the Workers' Compensation Act or similar legislation of the State of Washington,
or any other governmental unit, the Employer shall pay the difference between the
benefits and payments received under such Act by such employee and the regular
rate of compensation they would have received from the Employer if able to work.
The foregoing payment or contribution by the Employer shall be limited to the
period of time that such employee had accumulated sick leave credits as herein
above specified. Furthermore, the sick leave benefits herein specified shall not be
applicable to any employee who is covered by any relief and pension act or similar
legislation providing for sickness and/or disability payments, or the State of
Washington, granting substantially equal or greater benefits than herein provided.
9.2.5 Sick Leave For Regular Part -Time Employees - Regular part-time employees shall
accrue sick leave benefits on a pro rata basis. For example, if a regular part-time
employee normally works four (4) hours per day and the department's normal work
day is eight (8) hours, the employee shall receive four (4) hours for each month of
employment. Annual accrual and use of sick leave shall be subject to all the
provisions of Section 9.2 (Sick Leave).
9.2.6 HRA/VEBA Plan — Employees have adopted participation in an HRA/VEBA Plan,
which provides a "buy out" of eligible sick leave hours as, explained below, at the
rate of twenty-five (25%) of the value of those hours. All regular full-time and part-
time (at least 20 hours per week), employees are required to participate in the City
HRA/VEBA Plan.
Regular full-time employees who work a minimum of forty (40) hours per week and
regular part-time employees, who work at least twenty (20) hours and less than
forty (40) hours per week, are eligible for the City HRA/VEBA Plan. The City
agrees to "buy out" sick leave hours of eligible employees at the rate of twenty-five
percent (25%) of the value of those hours over the maximum allowed for the
employee's position with the City (i.e. over seven hundred twenty (720) hours
carryover accrual for regular employees. The sick leave hours over the maximum
will not exceed what can be earned in one calendar year (i.e. ninety-six (96) sick
leave hours by a regular full-time employee).
9.3 Bereavement Leave - An employee who has a member of their immediate family taken by
death shall receive up to three (3) days off with pay as bereavement leave. Up to an
additional two (2) days with pay may be granted when out-of-state travel is required.
9.3.1 "Immediate family" shall be defined as spouse, domestic partner, biological parent
of the employee or an individual who stood in loco parentis to the employee when
the employee was a son or daughter, mother, father, step parents, mother-in-law,
father-in-law, children, (including domestic partner's children in compliance with
City Policy & Procedure #02-02-14) step children, sister, brother, daughter-in-law,
son-in-law, sister-in-law, brother-in-law, grandparents, grandparents -in-law and
grandchildren.
9.4 Jury Leave - An employee who is required to serve on a jury, or as a result of official City
of Tukwila duties is required to appear before a court, legislative committee or quasi judicial
body as a witness in response to a subpoena or other directive, shall be allowed authorized
leave with pay less any amount received for such service. The Employer reserves the right
to request that an employee who is called for jury be excused if their absence would create
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213
a hardship on the operational effectiveness of the division to which they are assigned.
9.5 Leave of Absence - If authorized by the appropriate department head, employees may take
up to six (6) months leave of absence without pay. Such leaves do not constitute a break
in service but no benefits shall accrue during the leave of absence. Upon their return, the
employee shall be assigned to the same position or to an equivalent position occupied
before the leave.
9.6 Temporary Disability Leave - Employees who are physically unable to perform the
functions of their position for medical reasons shall be placed on temporary disability leave.
Temporary disability leave shall be granted (with no loss of seniority) for illness, injury or
surgery and shall only be granted for the period of disability and shall not exceed six (6)
months. Human Resources may extend the leave for an additional six (6) months. The
employee will provide a monthly report from their physician on the status of their injury,
with prognosis on their availability to return to work. Temporary Disability Leave does not
prevent medical separations when it is clear an employee will be unable to return to work.
Such leaves do not constitute a break in service (or loss of seniority) but no benefits shall
accrue during the temporary disability leave. Upon expiration of temporary disability leave,
the employee shall be assigned to the same position, if open, occupied before the leave or
to an equivalent open position. If no positions are open or the employee refuses to accept
the available position, the employee shall be placed on the recall list as set forth in Section
7.6 (Recall). Temporary Disability Leave shall run concurrent with other leaves available
under law, contract, and policy.
In the event of an on the job injury, the employee shall be subject to return to work rights
and/or limitations as may be established as a matter of State Law. In any case, the
employee must be released as rehabilitated by the Department of Labor & Industries and
must be able to perform the essential functions of the position prior to returning to work.
9.7 Light Duty — In the event an employee sustains a job -related injury or temporary disability
that prevents them from performing the essential functions and physical requirements of
their position classification, the City may provide a modified light duty work assignment
within the affected employees department, if work is available. The Employer will establish
the employee's duties and schedule.
If cleared to perform the light duties, said performance of the modified light duty assignment
shall be limited to sixteen (16) consecutive weeks at which time an assessment to
determine whether a reasonable accommodation under the Americans with Disability Act
(ADA) will be made as to the employee's ability to perform the essential functions of the
position and continued employment with the City.
The employee will provide the City a copy of any written restrictions from the employee's
physician.
ARTICLE X HEALTH INSURANCE
10.1 Medical Insurance — The City will continue paying one hundred percent (100%) of
premiums for each regular full-time employee and their dependents through June 30, 2024,
for medical care insurance. Beginning July 1, 2024, the Employer shall contribute ninety-
five percent (95%) of those premiums necessary to purchase medical care insurance for
each regular full-time employee and their dependents under either the City of Tukwila's
Self -Insured Medical Plan or the Kaiser Permanente Plan (up to the dollar amount
contribution for the equivalent Self -Insured Plan). The employee's portion of the premiums
shall be paid through payroll deduction. Regular part-time employees should refer to
Section 10.4 for information about their health insurance premiums.
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10.1.1 Tukwila Healthcare Committee - The City and the Union value employee input on
plan design and cost saving measures, in order to ensure the City's healthcare
plans align with the needs and desires of employees and remain affordable.
Therefore, the City will maintain an employee Healthcare Committee that will meet
quarterly to review actual costs of the City of Tukwila's Self -Insured Medical Plan,
together with any projected increase to the Self -Insured Medical Plan. After
receiving general input from the Committee, the Committee will be presented with
options from the insurance broker to accomplish cost saving goals and the
Committee will make a recommendation based on the options presented, which
may be vetoed by the City for legitimate business purposes only.
The City and Union will meet annually (if requested by the Union) to evaluate the
functionality of the Healthcare Committee.
Up to four Teamsters shop stewards (or other member designated by the Union)
may attend Healthcare Committee meetings on paid time, if the meeting occurs
during their regularly scheduled workday and they have received release time from
their supervisor. Other Teamsters bargaining unit employees may attend on
unpaid time.
10.1.2 Reopener - Additionally, in the event the monthly premiums increase more than
eight percent (8%) in a year, the Employer or the Union have the right to reopen
the Agreement to negotiate changes in the Self -Insured Medical Plan benefit levels
so that the increase in premium costs does not exceed eight percent (8%).
The Tukwila Healthcare Committee shall meet to discuss and recommend
changes in the Self -Insured Medical Plan benefit levels so the increase in premium
costs do not exceed eight percent (8%). The parties anticipate that the result of the
above reopener negotiations will be to adopt the Tukwila Healthcare Committee's
recommendations.
10.2 Dental Insurance - The Employer shall contribute one hundred percent (100%) of those
premiums necessary to purchase dental care insurance coverage for each full-time
employee and their dependents under the City of Tukwila Self -Insured Medical/Dental plan.
10.3 Vision Insurance - The Employer shall pay one hundred percent (100%) of those premiums
necessary to purchase vision care insurance coverage for each full-time employee and
their dependents and/or domestic partner under the currently existing vision insurance
program made available through Teamsters Vision Care Plan (Extended Benefit Plan) or
other equivalent plan which does not reduce benefits, as may be chosen by the Employer.
10.3.1 The Employer shall make the necessary contributions for the vision insurance
benefits specified in this Article for all regular employees who are compensated for
sixty (60) hours or more a month. The employee and eligible dependents will
become initially eligible on the first day of the month in which the third consecutive
monthly payment is made on the employee's behalf. Note: Employees should
check with Human Resources prior to accessing this benefit to assure eligibility
status.
10.4 Health Insurance for Regular Part-time Employees - Regular part-time employees shall
receive health insurance benefits as provided in Sections 10.1 through 10.3 on a pro rata
basis. For example, if a regular part-time employee normally works four (4) hours per day
and the department's normal workday is eight (8) hours, the Employer shall pay fifty percent
(50%) of those premiums it would have otherwise paid for a full-time employee (e.g., 47.5%
of the medical insurance premiums and 50% of the dental and vision insurance premiums).
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215
10.4.1 For regular part-time employees who are regularly scheduled to work 0.75 FTE,
such employee may request to be given preference for additional work
assignments [within the employee's Department] up to 1.0 FTE status, based on
the employee's seniority in the classification. Such request shall be submitted in
writing to the employee's Department Head, or designee, on or before each
January 1.
10.5 Life Insurance - The Employer shall pay one hundred percent (100%) of those premiums
necessary to purchase a Fifty thousand dollar ($50,000) life insurance policy for each full-
time employee which shall provide for a beneficiary of such policy as designated by the
employee.
10.6 Long -Term Disability - The Employer shall pay one hundred percent (100%) of those
premiums necessary to purchase a Long -Term Disability Insurance Plan that provide for
the payment of sixty percent (60%) of an employee's earnings while on long-term disability.
10.7 Effective Date of Coverage - Coverage for the health insurance benefits set forth in this
Article shall become effective the first day of the first full month of employment; provided
however, if an employee is hired on the first work day of any month, the employee's
coverage begins and becomes effective on that day.
10.8 The City has developed a VEBA PLAN to enable employees who are eligible to cash in
accrued sick leave hours in accordance with Section 9.2.6 (HRA/VEBA Plan) and
contribute the amount to a VEBA account on behalf of the employee.
10.8.1 Should an individual bargaining unit during the term of this Agreement, by majority
vote elect to make a monthly contribution that will be payroll deducted from their
wages on a monthly basis, elect to participate in the VEBA. The Union shall
conduct a vote and relay to the employer the elected amount to be deducted from
wages into their individual VEBA account.
10.9 The City and Union each reserve the right to open negotiations on insurance issues (only)
in the event healthcare reform legislation mandates changes that have unanticipated
impacts on the parties. The purpose of such negotiations shall be to reach agreement on
a mutually acceptable alternative medical insurance option(s).
10.10 Pensions - The Employer and the employees shall participate in the Washington Public
Employees Retirement System as set forth in RCW 41.44 as now set forth or hereafter
amended.
10.11 Western Conference of Teamsters Pension Plan - A preapproved group within an individual
bargaining unit may, during the term of this Agreement, as a whole, elect to participate in
the Western Conference of Teamsters Pension Trust. Contributions shall be by pre-tax,
consistent with Federal and State Guidelines, by payroll diversion on all Teamsters pension
eligible hours compensated and shall be uniform by classification, with the exception of
vacation cash outs and non -bargaining unit work performed. If the bargaining unit votes to
participate and in the future liability is assessed against the City due to a Union proposed
withdrawal from the Pension Trust, said liability shall be paid by the bargaining unit
members. Compensation pre-tax diversions in effect at the time shall continue until such
time each bargaining unit member's proportional share of the withdrawal liability is
satisfied.
a. The total amount due to the Trust Fund for each monthly payroll period
shall be remitted to the Administrator for the Trust Fund in a lump sum by
the City on or before the 20th of the month for Teamster pension eligible
hours compensated during the preceding month. The City shall abide by
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reasonable rules as may be established by the Trustees of said Trust Fund
to facilitate the determination of the reporting and recording of the
contribution amounts paid for all bargaining unit Teamsters employees.
b. The bargaining unit may, during the term of this Agreement, as a
bargaining unit elect to increase the payroll diversion amount. If it does,
Teamsters 763 and the City will execute a Memorandum of Understanding
in a timely manner.
10.12 Teamsters Retirees' Welfare Trust - An individual bargaining unit may, during the term of
this Agreement, as a whole, elect to participate in the Teamsters Retirees' Welfare Trust,
the cost of which shall be paid by individual bargaining unit members by payroll deduction.
The City agrees to remit these payroll deductions to the Retirees Welfare Trust, c/o
NORTHWEST ADMINISTRATORS, INC., on a monthly basis.
10.13 Job Posting - When the City posts for a position which has utilized the payroll diversion of
the Western Conference of Teamsters Pension Plan, VEBA, and/or the Teamsters
Retirees' Welfare Trust, the City shall advertise the wage rate range as it is applied after
the diversion(s)/deduction(s). The City may choose to advertise the bargaining unit also
diverts/deducts "X" into a supplementary retirement plan/benefit.
ARTICLE XI MISCELLANEOUS
Entire Agreement - The purpose of the Employer and the Union in entering into this
Agreement is to set forth their entire agreement with regard to wages, hours and working
conditions so as to promote efficient operations; the morale and security of employees
covered by this Labor Agreement; and harmonious relations, giving full recognition to the
rights and responsibilities of the Employer, the Union and the employees.
11.2 Education - The Employer shall reimburse employees for educational expenses (tuition,
registration and books) for job -related courses with prior approval of the department head.
Reimbursement shall only be made after successful completion (grade "C" or better) of the
course.
11.3 Training - The Employer shall strive to further develop a training and development program.
Such a program may be conducted during regularly scheduled working hours. The
Employer shall strive to schedule training sessions on a regular basis.
11.4 Safety - The Employer and employees shall comply with all applicable laws relating to
safety.
11.5 Uniform and Equipment - Employees shall dress neatly and completely for work. If deemed
necessary by the supervisor shall wear pants, shirts, approved safety shoes, gloves, rain
gear and hard hats. All of the personal protective equipment and uniform items issued by
the City shall be the responsibility of the employee to whom they are issued and the
employee shall exercise reasonable care in the maintenance of these items.
11.5.1 The Employer shall purchase the following protective equipment for each
employee deemed necessary by the employer:
• Safety Footwear (see below)
• Rain gear (pants and jackets)
• Hard hat
• Specialized gloves (when needed in the handling of toxic materials or
sewage)
• Department issued coat that is issued every three (3) years
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217
• Five (5) t-shirts with Tukwila Public Works emblem
11.5.3 The Employer shall provide required equipment and a safety footwear allowance
for the employees in the classifications listed below.
1. Project Manager
2. Superintendent (Maintenance and Operations)
3. Traffic Operations Coordinator
4. NPDES Coordinator and Inspector
5. Maintenance & Trades
6. Inspectors
7. Code Enforcement
8. GIS Field Technician
11.5.4 For employees who are required to wear approved safety footwear. The definition
of safety footwear shall be the same as referenced in 296-155-212 of the
Washington Administrative Code (WAC). Upon proof of purchase, the Employer
shall reimburse each employee towards the cost of such footwear which shall bear
identifying marks or labels indicating compliance with the code as revised or its
equivalent. The Employer shall increase the safety footwear reimbursement each
year of the Agreement as follows:
January 1, 2024 $260.00
January 1, 2025 $265.00
11.5.5 Also, because the Plans Examiner and Senior Program Manager regular
assignments require the employee to perform field operations duties from time to
time, a reimbursement allowance shall be in every even year of this Agreement
shall apply for the purchase of approved safety footwear.
11.5.6 Reimbursement for the repair of personal property damaged in the performance of
an employee's duties shall be reimbursed for the replacement value.
11.6 Personal Appearance and Conduct - It shall be the responsibility of all employees to
represent the Employer to the public in a manner which shall be courteous, efficient and
helpful.
11. 7 Showers - Showers shall be provided for those employees working with sewers or toxic
materials.
11.8 The employer will reimburse employees classified as Fleet Technicians and Fleet
Superintendent in the amount:
• $600.00 for 2024
• $650.00 for 2025
For the purchase of needed job related tools that will be used in the performance of their
essential job functions.
Each year the Fleet Technician and Fleet Superintendent shall provide the Employer sales
slips as proof of purchase, and must be presented by December 31, each year in order to
be reimbursed. There is no carry-over provision from one calendar year to the next.
11.9 Commercial Driver's License - When the City has paid for an employee's initial training to
receive a Commercial Driver's License (CDL), the employee must reimburse the City for
the cost of the training course (and any certification fees paid by the City) if they voluntarily
resign or are separated from employment with cause within two (2) years of receiving their
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CDL. Repayment shall be on a prorated basis beginning from the date the employee
became certified and ending two years later.
The City is authorized and shall have the right to deduct and withhold part or all of such
reimbursements from the employee's wages, annual leave, or other amounts due to the
employee and may seek recovery of such reimbursement by any legal means. Any
outstanding monies owed to the City must be paid in full within ninety (90) calendar days
after the last day of employment.
ARTICLE XII PERFORMANCE OF DUTY
12.1 No employee shall strike or refuse to perform their assigned duties to the best of their ability
nor shall the Union cause or condone any strikes, slow -downs or other interference with
the normal operation of the Employer. Any or all employees who violate any provision of
this Article may be subject to disciplinary action up to and including termination. The
Employer shall not lock out any employee during the life of this Agreement.
ARTICLE XIII MAINTENANCE OF STANDARDS
13.1 Any and all base wages shall be maintained at not less than the highest standards in effect
at the time of signing of this Agreement.
ARTICLE XIV
14.1
MANAGEMENT RIGHTS
Any and all rights concerned with the management and operations of the departments
which have employees covered by this Agreement are exclusively that of the Employer
unless otherwise provided by the terms of this Agreement.
14.2 Examples of rights reserved to management shall include the following:
• To approve and schedule all vacations and other employee leaves
• To assign and approve work and overtime
• To classify jobs
• To determine and control the budget
• To determine business hours
• To determine number of personnel, the methods, means and equipment for
operations of the department
• To determine physical, mental, and performance standards
• To determine qualifications for employment
• To determine the Employer's mission, policies, and all standards of service
offered to the public
• To determine the length of shifts, starting and quitting times
• To discipline, suspend, demote, discharge employees for Just Cause
• To discontinue work that would be wasteful, unproductive or duplicative
• To establish the makeup of the workforce
• To introduce and use new and improved methods, equipment, or facilities
• To lay off employees
• To make and modify rules and regulations for the operations of the Department
and conduct of its employees
• To plan, direct, schedule, control, and determine the operation of services to be
conducted by employees
• To recruit, hire, promote, transfer, assign employees into bargaining unit
positions
• To schedule work
• To train and direct employees
• To take any action necessary, including modifications of work schedules and
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219
work assignments, to carry out the city's mission in the event of emergency
14.3 Except as otherwise provided by the terms of this Agreement the City agrees that a
continuing duty to bargain exists as to the impacts of management decisions in the exercise
of those enumerated rights that effect wages, hours and working conditions within the
meaning of RCW Chapter 41.56.
14.4 Application of the terms of this Agreement to employees in the Municipal Court shall be
subject to the discretion of the Judge pursuant to General Rule 29.
It is understood that judicial and administrative duties set forth in this rule cannot be
delegated to persons in either the legislative or executive branches of government. The
presiding judge of the Tukwila Municipal Court or their judicial designee will maintain full
responsibility for all hiring and termination of court employees. This includes all layoff and
recall decisions for all judicial branch positions.
ARTICLE XV DISCIPLINE
15.1 Just Cause - Non -probationary employees will not be disciplined without just cause. The
City will employ the concept of progressive discipline in appropriate cases, which normally
includes verbal warning, written warning, suspension, and discharge. It is understood that
progressive discipline is not strictly administered and will not apply when conduct is of a
serious or aggravated nature (e.g., theft, gross insubordination, harassment, threats of
violence, intoxication during working hours).
15.2 Investigations - The City will provide employees and the Union with notice of an
investigation within fifteen (15) business days after learning about potential misconduct
and will make reasonable efforts to complete an investigation within thirty (30) business
days of providing that notice. Timelines may be extended by mutual agreement and will
not be unreasonably denied.
15.3 Investigatory Interviews - Employees under investigation have the right to request to have
a union representative attend their investigatory interview(s).
15.4 Limitations - Verbal and written warnings relating to work performance will not remain in
effect for a period of more than twelve (12) months. However, they may be retained in the
employee's personnel file for a period of up to eighteen (18) months for the purpose of
demonstrating a pattern of recurrent or habitual behavior of a similar nature.
15.5 Notice to Union - A copy of any disciplinary action will be sent to the Union when it is
presented to the employee.
15.6 Coaching and Counseling - It is understood that coaching and counseling is non -
disciplinary. Therefore, related documentation may not be placed in an employee's
personnel file and is not subject to just cause or the grievance procedures.
ARTICLE XVI GRIEVANCE PROCEDURE
16.1 A "Grievance" shall mean a claim or dispute by an employee or the Union with respect to
the interpretation or application of the provisions of this Agreement.
16.2 It is the desire of the parties to address grievances informally whenever possible, and both
management and employees are expected to make every effort to resolve problems as
they arise. However, there may be instances where a grievance can be resolved only after
a formal review, following the steps in the below grievance procedure.
16.3 STEP I - An employee and/or their Union Representative must present a written grievance
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within ten (10) business days of its alleged occurrence or knowledge of same to the
employee's lowest level supervisor, who is not in a Teamster's bargaining unit. A written
grievance must include a statement of the issue, a chronological listing of the pertinent
events that took place, the section of the Agreement violated, and the remedy sought. The
supervisor will attempt to resolve the grievance within ten (10) working days after it is
presented to them.
16.4 STEP II — If the employee and/or their Union Representative is not satisfied with the
solution in Step I, they may, within ten (10) business days, advance the written grievance
to the employee's department head or designee. The department head or designee shall
attempt to resolve the grievance within ten (10) business days after it is presented to them.
16.5 STEP III - If the employee and/or their Union Representative is not satisfied with the
solution by the department head or designee, the grievance, together with all other
pertinent materials may be presented to the Mayor, Presiding Judge, or their designee, by
a Union Representative. The Mayor, Presiding Judge, or their designee, shall attempt to
resolve the grievance within ten (10) business days after it has been presented to them.
16.5.1 The parties may mutually agree to utilize a Public Employment Relations
Commission (PERC) mediator at any time during this process. Should the parties
mutually agree to utilize this service, the grievance shall be held in abeyance until
such time the mediation process is concluded.
16.6 STEP IV - If the grievance is not resolved by the Mayor, Presiding Judge, or their designee,
the Union may, within fifteen (15) business days, provide written notice to the Mayor or
Presiding Judge that the Union is advancing the grievance to arbitration. If the Employer
and the Union are unable to agree upon an arbitrator within five (5) business days after
they first meet to determine such an appointee, they shall jointly request the Public
Employment Relations Commission to provide a list of seven (7) names from which the
parties may select one. The representatives of the Employer and the Union shall alternately
eliminate the name of one person from the list until only one name remains. The person
whose name was not eliminated shall be the arbitrator.
16.7 It shall be the function of the arbitrator to hold a hearing at which the parties may submit
their positions concerning the grievance. The arbitrator shall render their decision based
on the interpretation and application of the provisions of this Agreement within thirty (30)
days after such hearing. The decision shall be final and binding upon the parties to the
grievance provided the decision does not involve action by the Employer which is beyond
its jurisdiction. Each party hereto shall pay the expenses of the arbitrator on a shared basis.
Each party hereto shall pay the expenses of their own representatives (e.g. witnesses and
attorneys fees).
16.8 Neither the arbitrator nor any other person or persons involved in the grievance procedure
shall have the power to negotiate new agreements or change any of the present provisions
of this Agreement.
16.9 No part of the above procedure shall be in conflict or violation of RCW 41.56.080.
16.10 It is specifically and expressly understood and agreed that any alleged violation of any
provisions of this Agreement that cannot be resolved under Sections 16.1 through 16.5
shall be resolved through arbitration and not the courts. Any appeal to arbitration shall be
made in writing by the grieving party within fifteen (15) business days after the Mayor's or
Presiding Judge's answer in Section 16.5. Such appeal shall constitute an election of
remedies and waiver of any and all rights of the appealing employee, the Union, and all
persons it represents to litigate or otherwise contest the appealed subject matter in any
court or other forum. Likewise, litigation or any other contest of any subject matter involving
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221
an employee or the Union in any court or other available forum shall constitute an election
of remedies and a waiver of the right to arbitrate the matter.
ARTICLE XVII LABOR MANAGEMENT COMMITTEE
17.1 In the interest of fostering a cooperative approach to resolving problems and maintaining
a productive labor relationship, the City and Union will form a labor-management
committee made up of no less than four (4) representatives from the City and four (4)
employee representatives. Meetings will occur quarterly at a mutually acceptable time,
date, and place to discuss issues related to working conditions, facilities, and items related
to this Agreement. At least seven (7) calendar days in advance of the scheduled meeting,
proposed agenda items should be submitted to the other party so the parties may be
prepared for productive discussions.
ARTICLE XVIII SEPARABILITY
18.1 If any Article of this Agreement shall be held invalid by operation of law or by any tribunal
of competent jurisdiction, or if compliance or enforcement of any Article should be
restrained by such tribunal pending a final determination as to its validity, the remainder of
this Agreement shall not be held invalid and shall remain in full force and effect. In the
event that any provision of this Agreement is held invalid or enforcement of or compliance
with which has been restrained, as afore -referenced, the parties hereto shall enter into
immediate collective bargaining negotiations upon the request of either party for the
purpose of arriving at a mutually satisfactory replacement covering the same subject
matter.
ARTICLE XIX DURATION
19.1 Unless otherwise noted herein, this Agreement shall be in full force and effect from the
start of the second full pay period following mutual ratification through December 31, 2025.
PUBLIC, PROFESSIONAL & OFFICE -
CLERICAL EMPLOYEES AND DRIVERS
LOCAL UNION NO. 763, affiliated with the
International Brotherhood of Teamsters
By By
CITY OF TUKWILA, WASHINGTON
Chad Baker Thomas McLeod
Secretary -Treasurer Mayor
Date Date
By
Date
By
Date
Kimberly A. Walden
Presiding Judge
Reviewed by City Attorney
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APPENDIX "A"
to the
AGREEMENT
by and between
CITY OF TUKWILA, WASHINGTON
and
PUBLIC, PROFESSIONAL & OFFICE -CLERICAL EMPLOYEES AND DRIVERS
LOCAL UNION NO. 763
Monthly Rates of Pay
THIS APPENDIX is supplemental to the AGREEMENT by and between the CITY OF TUKWILA,
WASHINGTON, hereinafter referred to as the Employer, and PUBLIC, PROFESSIONAL & OFFICE -
CLERICAL EMPLOYEES AND DRIVERS LOCAL UNION NO. 763, affiliated with the International
Brotherhood of Teamsters, hereinafter referred to as the Union.
A.1.1
Employees who are currently in the bargaining units and are currently employed with the
City of Tukwila, shall receive an 8.55% wage increase representing 90% of the CPI-W of
Seattle/Tacoma/Bellevue from June 2021 to June 2022, effective January 1, 2023, as
reflected in the below 2023 Pay Grids:
2023 Pay Grid (8.55% increase)
Pay Range
Code
Step 1
00-12m
Step 2
13-24m
Step 3
25-36m
Step 4
37-48m
Step 5
49m -
T-10
$ 4,555
$ 4,779
$ 5,020
$ 5,271
$ 5,537
T-11
$ 4,714
$ 4,947
$ 5,197
$ 5,455
$ 5,731
T-12
$ 4,874
$ 5,119
$ 5,374
$ 5,646
$ 5,926
T-13
$ 5,045
$ 5,297
$ 5,562
$ 5,842
$ 6,134
T-14
$ 5,215
$ 5,470
$ 5,744
$ 6,033
$ 6,339
T-15
$ 5,397
$ 5,662
$ 5,944
$ 6,244
$ 6,560
T-16
$ 5,578
$ 5,856
$ 6,152
$ 6,455
$ 6,779
T-17
$ 5,773
$ 6,061
$ 6,366
$ 6,681
$ 7,016
T-18
$ 5,966
$ 6,269
$ 6,580
$ 6,911
$ 7,254
T-19
$ 6,174
$ 6,487
$ 6,812
$ 7,153
$ 7,509
T-20
$ 6,386
$ 6,705
$ 7,038
$ 7,396
$ 7,762
T-21
$ 6,610
$ 6,940
$ 7,285
$ 7,655
$ 8,035
T-22
$ 6,834
$ 7,177
$ 7,532
$ 7,911
$ 8,306
T-23
$ 7,074
$ 7,429
$ 7,796
$ 8,188
$ 8,597
T-24
$ 7,308
$ 7,676
$ 8,061
$ 8,465
$ 8,891
T-25
$ 7,564
$ 7,944
$ 8,343
$ 8,761
$ 9,202
T-26
$ 7,825
$ 8,217
$ 8,628
$ 9,057
$ 9,508
T-27
$ 8,098
$ 8,506
$ 8,929
$ 9,374
$ 9,840
T-28
$ 8,371
$ 8,789
$ 9,227
$ 9,694
$ 10,175
T-29
$ 8,664
$ 9,096
$ 9,549
$ 10,033
$ 10,533
T-30
$ 8,958
$ 9,407
$ 9,876
$ 10,371
$ 10,889
T-31
$ 9,271
$ 9,737
$ 10,221
$ 10,735
$ 11,270
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223
T-32
$ 9,585
$ 10,067
$ 10,565
$ 11,097
$ 11,654
T-33
$ 9,919
$ 10,420
$ 10,935
$ 11,487
$ 12,061
T-34
$ 10,257
$ 10,769
$ 11,308
$ 11,874
$ 12,467
T-35
$ 10,614
$ 11,147
$ 11,704
$ 12,290
$ 12,903
T-36
$ 10,987
$ 11,537
$ 12,113
$ 12,721
$ 13,356
T-37
$ 11,372
$ 11,939
$ 12,536
$ 13,165
$ 13,823
T-38
$ 11,769
$ 12,358
$ 12,976
$ 13,625
$ 14,306
T-39
$ 12,181
$ 12,792
$ 13,430
$ 14,104
$ 14,807
T-40
$ 12,607
$ 13,238
$ 13,900
$ 14,597
$ 15,326
T-41
$ 13,048
$ 13,701
$ 14,386
$ 15,107
$ 15,862
T-42
$ 13,506
$ 14,182
$ 14,891
$ 15,637
$ 16,417
T-43
$ 13,978
$ 14,678
$ 15,412
$ 16,184
$ 16,991
T-44
$ 14,468
$ 15,192
$ 15,951
$ 16,749
$ 17,586
2023 Senior Program Manager Pay Grid (8.55%)
Pay Range
Code
Step1
Step 2
Step 3
Step4
Step 5
Step 6
D-61
$9,712
$10,200
$10,685
$11,172
$11,658
$12,139
[Current employees will receive retroactive pay for the increase in A.1, dating back to
January 1, 2023. Retroactive pay for the increase in A.1 will also be provided to PERS
retirees and the estate of employees who passed away, for work completed between
January 1, 2023, and their date of retirement or death.]
A.1.2 Employees who are currently in the bargaining units and are currently employed with the
City of Tukwila, shall receive a 4.28% wage increase representing 95% of the CPI-W of
Seattle/Tacoma/Bellevue from June 2022 to June 2023, effective January 1, 2024, as
reflected in the below 2024 Pay Grids:
2024 Pay Grid (4.28% increase)
Pay Range
Code
Step 1
00-12m
Step 2
13-24m
Step 3
25-36m
Step 4
37-48m
Step 5
49m -
T-10
$ 4,750
$ 4,984
$ 5,235
$ 5,497
$ 5,774
T-11
$ 4,916
$ 5,159
$ 5,419
$ 5,688
$ 5,976
T-12
$ 5,083
$ 5,338
$ 5,604
$ 5,888
$ 6,180
T-13
$ 5,261
$ 5,524
$ 5,800
$ 6,092
$ 6,397
T-14
$ 5,438
$ 5,704
$ 5,990
$ 6,291
$ 6,610
T-15
$ 5,628
$ 5,904
$ 6,198
$ 6,511
$ 6,841
T-16
$ 5,817
$ 6,107
$ 6,415
$ 6,731
$ 7,069
T-17
$ 6,020
$ 6,320
$ 6,638
$ 6,967
$ 7,316
T-18
$ 6,221
$ 6,537
$ 6,862
$ 7,207
$ 7,564
T-19
$ 6,438
$ 6,765
$ 7,104
$ 7,459
$ 7,830
T-20
$ 6,659
$ 6,992
$ 7,339
$ 7,713
$ 8,094
T-21
$ 6,893
$ 7,237
$ 7,597
$ 7,983
$ 8,379
T-22
$ 7,126
$ 7,484
$ 7,854
$ 8,250
$ 8,661
T-23
$ 7,377
$ 7,747
$ 8,130
$ 8,538
$ 8,965
FG: 102594343.3
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T-24
$ 7,621
$ 8,005
$ 8,406
$ 8,827
$ 9,272
T-25
$ 7,888
$ 8,284
$ 8,700
$ 9,136
$ 9,596
T-26
$ 8,160
$ 8,569
$ 8,997
$ 9,445
$ 9,915
T-27
$ 8,445
$ 8,870
$ 9,311
$ 9,775
$ 10,261
T-28
$ 8,729
$ 9,165
$ 9,622
$ 10,109
$ 10,610
T-29
$ 9,035
$ 9,485
$ 9,958
$ 10,462
$ 10,984
T-30
$ 9,341
$ 9,810
$ 10,299
$ 10,815
$ 11,355
T-31
$ 9,668
$ 10,154
$ 10,658
$ 11,194
$ 11,752
T-32
$ 9,995
$ 10,498
$ 11,017
$ 11,572
$ 12,153
T-33
$ 10,344
$ 10,866
$ 11,403
$ 11,979
$ 12,577
T-34
$ 10,696
$ 11,230
$ 11,792
$ 12,382
$ 13,001
T-35
$ 11,068
$ 11,624
$ 12,205
$ 12,816
$ 13,455
T-36
$ 11,457
$ 12,031
$ 12,631
$ 13,265
$ 13,928
T-37
$ 11,859
$ 12,450
$ 13,073
$ 13,728
$ 14,415
T-38
$ 12,273
$ 12,887
$ 13,531
$ 14,208
$ 14,918
T-39
$ 12,702
$ 13,339
$ 14,005
$ 14,708
$ 15,441
T-40
$ 13,147
$ 13,805
$ 14,495
$ 15,222
$ 15,982
T-41
$ 13,606
$ 14,287
$ 15,002
$ 15,754
$ 16,541
T-42
$ 14,084
$ 14,789
$ 15,528
$ 16,306
$ 17,120
T-43
$ 14,576
$ 15,306
$ 16,072
$ 16,877
$ 17,718
T-44
$ 15,087
$ 15,842
$ 16,634
$ 17,466
$ 18,339
2024 Senior Program Manager Pay Grid (4.28%)
Pay Range
Code
Step1
Step 2
Step 3
Step4
Step 5
Step 6
D-61
$10,128
$10,637
$11,142
$11,650
$12,157
$12,659
[Current employees will receive retroactive pay for the increase in A.1, dating back to
January 1, 2024. Retroactive pay for the increase in A.1 will also be provided to PERS
retirees and the estate of employees who passed away, for work completed between
January 1, 2024, and their date of retirement or death.]
A.1.3 Employees who are currently in the bargaining units and are currently employed with the
City of Tukwila, shall receive wage increases representing 100% of the CPI-W of
Seattle/Tacoma/Bellevue from June 2023 to June 2024 with a 2% minimum and a 5%
maximum, effective January 1, 2025.
A.2 Longevity Bonus - Monthly longevity flat rates shall be as follows for regular full-time
employees after the completion of the number of years of full-time employment with the
City set forth below. Regular part-time employees shall receive longevity on a pro-rata
basis.
Completion of 5 years $105
Completion of 10 years $130
Completion of 15 years $155
Completion of 20 years $180
Completion of 25 years $205
Completion of 30 years $230
FG: 102594343.3
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225
A.3 Evaluation Bonus - In the event evaluation bonuses are reinstated for non -represented
employees, the Employer and the Union shall meet and confer regarding implementation
of such a bonus for the bargaining units.
A.4 Differential Pay - Employees who are regularly scheduled to work between the hours of
11:00 P.M. and 7:00 A.M., shall be compensated a shift differential of fifty (50) cents per
hour for those hours worked between 11:00 P.M. and 7:00 A.M. in addition to their regular
hourly rate of pay. This provision does not apply to those employees that begin work at
5:00 A.M. or later in the A.M.
A.5 Market Compensation Study - The City and Union agree that the City will complete a wage
and classification study by October 31, 2025. The City and Union will meet by December
31, 2024, to discuss the City's planned parameters for the study so the Union can provide
input. The results of the study will be reviewed (and wage changes bargained) during
successor negotiations.
FG: 102594343.3
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APPENDIX "B"
to the
AGREEMENT
by and between
CITY OF TUKWILA, WASHINGTON
and
PUBLIC, PROFESSIONAL & OFFICE -CLERICAL EMPLOYEES AND DRIVERS
LOCAL UNION NO. 763
Administrative/Technical Bargaining Unit
THIS APPENDIX is supplemental to the AGREEMENT by and between the CITY OF TUKWILA,
WASHINGTON, hereinafter referred to as the Employer, and PUBLIC, PROFESSIONAL & OFFICE -
CLERICAL EMPLOYEES AND DRIVERS LOCAL UNION NO. 763, affiliated with the International
Brotherhood of Teamsters, hereinafter referred to as the Union, and applies only to the
Administrative/Technical Bargaining Unit.
B1.
Administrative/Technical Bargaining Unit Positions - The classifications of work and their
corresponding Pay Ranges for classifications in the Administrative/Technical bargaining
unit are as follows:
CLASSIFICATION
PAY RANGE CODE
Administrative Support Assistant
T-10
Court Operations Assistant
T-10
Recreation Program Assistant
T-10
Administrative Support Technician
T-12
Court Operations Associate
T-12
Court Support Services Specialist
T-14
Administrative Support Specialist
T-14
Permit Technician
T-15
Fiscal Support Technician
T-16
Court Operations Specialist — Bailiff
T-17
Fiscal Specialist
T-17
Recreation Program Specialist
T-17
Administrative Support Coordinator
T-18
GIS Field Technician
T-18
NPDES Environmental Compliance Inspector
(Entry)
T-20
Payroll Specialist
T-20
IT Application Support Specialist
T-20
Building Inspector I
T-21
Building Inspector II
T-21
Plans Examiner
T-22
Code Enforcement Officer
T-22
NPDES Environmental Compliance Inspector
(Senior)
T-22
Recreation Program Coordinator
T-22
Project Inspector (Entry)
T-23
Building Inspector III
T-23
Project Inspector (Senior)
T-24
Emergency Management Specialist
T-24
Senior Electrical Inspector
T-24
Senior Plans Examiner
T-25
FG: 102594343.3
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227
B.1.1
Effective the second full pay period following ratification, the Administrative
Support Assistant, Administrative Support Technician, Administrative Support
Specialist, and Administrative Support Coordinator, Pay Ranges are modified in
recognition of a market adjustment:
CLASSIFICATION
PAY RANGE CODE
Admin Support Assistant
T-11
Admin Support Technician
T-14
Admin Support Specialist
T-16
Admin Support Coordinator
T-19
B2. Golf Course Pro Shop — Hours of work. For employees at the golf course pro shop, at
least one day off shall be a Saturday or Sunday. Alternative work weeks may be created
by mutual agreement between the employee and manager with approval of the Chief
People Officer.
B.3. Recreation Leaders — Hours worked. Notwithstanding the provisions of Section 1.1.6 of
the Labor Agreement, the Employer may employ temporary Recreation Leaders in
excess of one thousand forty (1040) hours in a twelve (12) consecutive month period,
provided that:
• the total hours worked by such employee in a twelve (12) consecutive monthly period
does not exceed one thousand three hundred (1300) hours;
• the reason the employee exceeded the one thousand forty (1040) hour threshold was
due to a short period of full-time employment in the specific program for which the
employee was originally hired; and
• such employee is a bona fide high school or college student.
FG: 102594343.3
228
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APPENDIX "C"
to the
AGREEMENT
by and between
CITY OF TUKWILA, WASHINGTON
and
PUBLIC, PROFESSIONAL & OFFICE -CLERICAL EMPLOYEES AND DRIVERS
LOCAL UNION NO. 763
Maintenance/Trades Bargaining Unit
THIS APPENDIX is supplemental to the AGREEMENT by and between the CITY OF TUKWILA,
WASHINGTON, hereinafter referred to as the Employer, and PUBLIC, PROFESSIONAL & OFFICE -
CLERICAL EMPLOYEES AND DRIVERS LOCAL UNION NO. 763, affiliated with the International
Brotherhood of Teamsters, hereinafter referred to as the Union, and applies only to the Maintenance/Trades
Bargaining Unit.
C.1
Maintenance/Trades Bargaining Unit Positions - The classifications of work and their
corresponding Pay Ranges for classifications in the Maintenance/Trades bargaining unit
are as follows:
CLASSIFICATION
PAY RANGE CODE
Facilities Custodian
T-12
Maintenance Worker
T-12
Maintenance Technician
T-14
Maintenance Specialist
T-16
Facilities Maintenance Technician
T-17
Fleet Technician
T-18
Senior Maintenance Specialist
T-18
Facilities Operations Technician
T-19
Maintenance & Operations Specialist
T-19
Senior Facilities Custodian
T-20
Lead Maintenance Specialist
T-20
Senior Maintenance & Operations
Specialist
T-20
Water Quality Specialist
T-21
Maintenance and Operations
Foreman
T-23
Facilities Operations Foreman
T-23
Fleet Technician Foreman
T-23
C.2 Western Conference of Teamsters Pension Plan - Pursuant to and in accordance with
Section 10.11 of the Main Agreement, the Fleet Group (which currently includes Fleet
Technicians and the Fleet Technician Foreman) has elected by majority vote to make
pre-tax contributions, by payroll diversion, in the amount of $173.33 per month (or $86.67
per pay period).
FG: 102594343.3
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229
APPENDIX "D"
to the
AGREEMENT
by and between
CITY OF TUKWILA, WASHINGTON
and
PUBLIC, PROFESSIONAL & OFFICE -CLERICAL EMPLOYEES AND DRIVERS
LOCAL UNION NO. 763
Professional/Supervisory Bargaining Unit
THIS APPENDIX is supplemental to the AGREEMENT by and between the CITY OF TUKWILA,
WASHINGTON, hereinafter referred to as the Employer, and PUBLIC, PROFESSIONAL & OFFICE -
CLERICAL EMPLOYEES AND DRIVERS LOCAL UNION NO. 763, affiliated with the International
Brotherhood of Teamsters, hereinafter referred to as the Union, and applies only to the
Professional/Supervisory Bargaining Unit.
D.1
Professional/Supervisory Bargaining Unit Positions - The classifications of work and their
corresponding Pay Ranges for classifications in the Professional/Supervisory bargaining
unit are as follows:
CLASSIFICATION
PAY RANGE CODE
Development Review Engineer I
T-25
Police Records Supervisor
T-25
Court Operations Supervisor
T-25
Golf Maintenance Supervisor
T-25
Parks Maintenance Supervisor
T-25
Head Golf Professional
T-26
Assistant Planner
T-26
Emergency Management Coordinator
T-26
Court Support Services Case Manager
T-26
Traffic Operations Coordinator
T-26
GIS Coordinator
T-26
Technology Operations Supervisor
T-26
Telecommunications Analyst
T-26
Parks/Facilities Project Coordinator
T-27
Permit Coordinator
T-27
Database Administrator
T-27
Database Systems Administrator
T-27
Associate Planner
T-27
Development Review Engineer II
T-27
Environmental Specialist
T-28
Fiscal Coordinator
T-28
Recreation Superintendent
T-28
Senior Planner
T-28
NPDES Program Coordinator
T-29
Records Program Coordinator
T-29
Program Coordinator
T-29
Maint & OPS Superintendent
T-29
Development Review Engineer III
T-29
Information Systems Project Analyst
T-30
FG: 102594343.3
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Program Manager
T-30
Senior Fiscal Coordinator
T-30
Project Manager
T-31
Fiscal Supervisor
T-32
Permit Supervisor
T-32
Planning Supervisor
T-32
IT Business Analyst
T-32
Parks & Recreation Manager
T-32
Fiscal Manager
T-32
D.2 For Overtime -Exempt Employees in the Professional/Supervisory Bargaining Unit, Section
4.2 of the Main Agreement does not apply. Rather, Section 4.1 applies with the following
modifications:
D.2.1 Starting Times - Section 4.1.2 (Starting Times) of the Main Agreement shall be
replaced with the following: Each employee shall be assigned a regular starting
time which shall not be changed without thirty-six (36) hours written notice, except
in the case of a Declared Emergency or Service Disruption. If an employee's
regular starting time is changed without thirty-six (36) hours' notice, hours worked
outside the employee's regularly scheduled shift shall be paid at a rate of 1.5 times
the employee's regular straight -time hourly rate. (Section 4.1.7 [Callbacks] applies
to overtime scheduled on an employee's regular day off without thirty-six (36)
hours' notice, in addition to normal callback situations). Temporary work schedule
changes may be made without notice to cover essential functions in case of a
Declared Emergency.
[Section 4.1.2.1 of the Main Agreement applies without modification].
D.2.2 Work in Excess of 40 Hours - Section 4.1.5 (Overtime) of the Main Agreement shall
be replaced with the following: Extra work assigned and performed in excess of 40
hours in a workweek shall be paid at the rate of 1.0 times the employee's regular
straight -time hourly rate of pay to 50 hours of work and 1.5 times beyond 50 hours.
Hours worked at a premium rate (e.g., the callback rate, shift extension in excess
of four hours rate) are excluded from the calculation of hours worked for purposes
of this paragraph.
[Section 4.1.5.1 and 4.1.5.2 of the Main Agreement apply without modification].
D.2.3 Callback — Section 4.1.7 (Callback) of the Main Agreement shall be replaced with
the following - An employee who has left work and is called back to work after
completion of a regular day's shift shall be paid a minimum of four (4) hours at one
and one half (1-1/2) times their regular straight -time hourly rate of pay. Time
worked in callback status beyond four (4) consecutive hours shall be paid at a rate
of 2.0 times the employee's regular straight -time hourly rate. Should the
employee's regular shift start less than two (2) hours from the time they started
work on the callback, they shall receive one and one-half (1-1/2) times their regular
straight -time hourly rate of pay only for such time as occurs before their regular
shift.
Notwithstanding any provisions of the Labor Agreement to the contrary, the above
minimum call-back provision shall not apply to situations whereby the employee's
work assignment is to attend public meeting(s) providing the City meets the
requirement of Section 4.1.2.1.
[Section 4.1.7.1 of the Main Agreement applies without modification]
FG: 102594343.3
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231
D.2.4 Shift Extensions in Excess of Four Hours - When an Overtime -Exempt employee
works their normal work day and has a shift extension that exceeds four (4) hours,
they shall be paid at a rate of 1.5 times their regular straight -time hourly rate for
hours worked in shift extension status beyond four (4) consecutive hours. The rate
of pay will increase to 2.0 times the employee's regular straight -time hourly rate
for hours worked in shift extension status beyond eight (8) consecutive hours. This
provision applies only to shift extensions and does not apply to callouts/callbacks.
D.3 Western Conference of Teamsters Pension Plan - Pursuant to and in accordance with
Section 10.11 of the Main Agreement, the TIS Group (which currently includes Database
Administrator, Database Systems Administrator, GIS Coordinator, Technology
Operations Supervisor, Information Systems Project Analyst, IT Business Analyst, and
Telecommunications Analyst) have elected by majority vote to make pre-tax
contributions, by payroll diversion, in the amount of $4.50 per hour for each monthly
payroll period.
D.4
Police Records Supervisor — Clothing Allowance. The Police Records Supervisor shall
receive a clothing allowance in the amount of $350.00 as provided for other uniform front
office staff in the Police Department. The purpose of such allowance is to clean and/or
repair any approved business attire. The allowance shall be paid once annually to the
Police Records Supervisor on January 31 of each new year, subject to a prorated
deduction from the final paycheck in the event an employee does not serve the entire
twelve (12) months for which such payment was made with the exception of an employee
who retires or expires, in which case no deduction will be made.
FG: 102594343.3
232
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APPENDIX "E"
to the
AGREEMENT
by and between
CITY OF TUKWILA, WASHINGTON
and
PUBLIC, PROFESSIONAL & OFFICE -CLERICAL EMPLOYEES AND DRIVERS
LOCAL UNION NO. 763
Senior Program Manager Bargaining Unit
THIS APPENDIX is supplemental to the AGREEMENT by and between the CITY OF TUKWILA,
WASHINGTON, hereinafter referred to as the Employer, and PUBLIC, PROFESSIONAL & OFFICE -
CLERICAL EMPLOYEES AND DRIVERS LOCAL UNION NO. 763, affiliated with the International
Brotherhood of Teamsters, hereinafter referred to as the Union, and applies only to the Senior Program
Manager Bargaining Unit.
E.1
Senior Program Managers Bargaining Unit Positions - The classifications of work and
their corresponding Pay Ranges for classifications in the Senior Program Managers
bargaining unit are as follows:
CLASSIFICATION
PAY RANGE CODE
Court Support Services Manager
D-61
Senior Program Manager
D-61
Emergency Manager
D-61
E.2 Life Insurance - The City shall pay the premium to purchase life and accidental death and
dismemberment insurance at 100% of annual earnings rounded up to the next higher
multiple of $1,000. The maximum amount is $150,000. Supplemental Life Insurance can
be purchased on an individual basis at the group rates provided by the City insurance
carrier, through payroll deduction as an enhancement to the policy provided by the City.
Approval for the additional supplemental life insurance is based upon the City insurance
carriers underwriting criteria.
E.3 VEBA Plan - Pursuant to and in accordance with Section 10.8 of the Main agreement,
the Senior Program Managers have elected by majority vote to make a monthly
contribution that will be payroll deducted from their wages on a monthly basis. Effective
January 1, 2024, the Senior Program Managers elected to have $200 per month
deducted from wages into their individual VEBA account.
E.4 Western Conference of Teamsters Pension Plan - Pursuant to and in accordance with
Section 10.11 of the Main Agreement, the Senior Program Managers have elected by
majority vote to make pre-tax contributions, by payroll diversion, in the amount of $520
per month (or $260 per pay period).
E.5 Teamsters Retirees `Welfare Trust - Effective January 1, 2024 based on hours worked in
December 2023 and on a monthly basis thereafter, the City shall deduct from the
employees' wages the sum of one hundred seventy five dollars ($175.00) per month for
benefits under the "RWT-XL Plan" during the period this Collective Bargaining Agreement
is in effect, the City agrees to remit payment to the Retirees Welfare Trust, do
NORTHWEST ADMINISTRATORS, INC., for each employee who received
compensation for eighty (80) hours or more in the previous month. Other than payroll
deduction, the City shall have no responsibility for administration of this benefit.
FG: 102594343.3
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233
APPENDIX "F"
to the
AGREEMENT
by and between
CITY OF TUKWILA, WASHINGTON
and
PUBLIC, PROFESSIONAL & OFFICE -CLERICAL EMPLOYEES AND DRIVERS
LOCAL UNION NO. 763
Overtime -Exempt Positions
THIS APPENDIX is supplemental to the AGREEMENT by and between the CITY OF TUKWILA,
WASHINGTON, hereinafter referred to as the Employer, and PUBLIC, PROFESSIONAL & OFFICE -
CLERICAL EMPLOYEES AND DRIVERS LOCAL UNION NO. 763, affiliated with the International
Brotherhood of Teamsters, hereinafter referred to as the Union.
F.1 The following Teamsters classifications are Overtime -Exempt, as of the ratification of the
2023-2025 Agreement:
Professional/Supervisory Bargaining Unit —
Court Support Services Case Manager
Court Operations Supervisor
Environmental Specialist
Program Coordinator
Recreation Superintendent
Senior Planner
Maintenance & Operations Superintendent
Development Review Engineer III
Program Manager
Planning Supervisor
Parks & Recreation Manager
Fiscal Manager
Senior Program Manager Bargaining Unit —
Court Support Services Manager
Senior Program Manager
Emergency Manager
F. 2 The above list is subject to change:
If the City determines in good faith that a classification is covered by the overtime
provisions of state and federal law, it will comply with those overtime provisions and the
position will be considered Overtime -Eligible for purposes of the 2023-2025 Agreement.
Notice of this change will be provided to the Union and any affected employee.
If the City determines in good faith that other classifications are not covered by the
overtime provisions of state and federal law, the City will provide notice to the Union and
comply with its bargaining obligations under RCW 41.56 prior to changing the employee's
status to Overtime -Exempt.
FG: 102594343.3
234
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LETTER OF AGREEMENT
by and between
CITY OF TUKWILA, WASHINGTON
and
PUBLIC, PROFESSIONAL & OFFICE -CLERICAL EMPLOYEES AND DRIVERS
LOCAL UNION NO. 763
(Representing the Administrative and Technical,
Maintenance and Trades, and Professional/Supervisory Employees)
January 01, 2023 through December 31, 2025
THIS LETTER OF AGREEMENT is by and between the CITY OF TUKWILA, WASHINGTON, hereinafter
referred to as the Employer, and PUBLIC, PROFESSIONAL & OFFICE -CLERICAL EMPLOYEES AND
DRIVERS LOCAL UNION NO. 763, affiliated with the International Brotherhood of Teamsters, hereinafter
referred to as the Union. It is understood and agreed by and between the Employer and the Union that,
notwithstanding any provisions of the Labor Agreement to the contrary, there shall be a category of
employee called the "Three Quarter Time Employee". Any employee working in this capacity shall be
subject to the following modifications to the Labor Agreement.
Three Quarter Time Employees shall work forty (40) hours a week for a period of nine (9) months; provided
however, these employees shall remain on the payroll for the full twelve (12) month calendar year.
Three Quarter Time Employees shall be paid seventy five percent (75%) of their regular hourly rate of pay
during the nine (9) month period when they are actively working for the Employer. Twenty five percent
(25%) of the regular hourly rate of pay for their classification of work shall be "banked" (accrued, but not
paid). The Employer shall evenly disburse in regular increments to such Three Quarter Time Employee
their banked compensation over the remaining three (3) month period that they do not work. These
employees shall be paid these evenly disbursed amounts on the same regular pay dates established for
other bargaining unit employees.
Three Quarter Time Employees shall not be allowed to earn or accrue compensatory time.
All hours worked by a Three Quarter Time Employee in excess of forty (40) hours in a week shall be
compensated during the pay period it was earned at one and one-half (1-1/2) times their regular (100%)
hourly rate of pay.
All insurance benefits for Three Quarter Time Employees shall be paid for by the Employer at seventy-five
percent (75%) of the Employer's contribution for regular full-time employees under the Labor Agreement,
with the remaining cost of the insurance benefits being paid for by the Three Quarter Time Employee. The
insurance benefits referred to herein shall include Medical (optional), Dental (optional), Vision, Life
Insurance, Public Employees Retirement System and Federal Insurance Contribution Act payments, and
shall continue to be provided on the basis set forth herein for the three (3) month period that the Three
Quarter Time Employee does not actively work for the Employer, provided the employee pays their share
of the premiums.
Three Quarter Time Employees shall accrue vacation and sick leave benefits for the full calendar year at
Seventy Five (75%) of the regular rate set forth within the Labor Agreement. Vacation and sick leave
benefits shall only be used during the nine (9) month period that the Three Quarter Time Employee is
actively working for the Employer. Unused vacation and/or sick leave benefits shall be carried over from
one year to the next in accordance with the terms of the Labor Agreement.
FG: 102594343.3
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235
Three Quarter Time Employees shall be paid holiday pay at seventy-five percent (75%) of the rate set forth
within the Labor Agreement. Holidays, including floating holidays, which occur during the three (3) month
period that the Three Quarter Time Employee is not actively working for the Employer shall be paid to the
Three Quarter Time Employee as they occur at a seventy-five percent (75%) of the rate set forth within the
Labor Agreement.
Three Quarter Time Employees shall not be eligible for unemployment benefits during the three (3) month
period that they are not actively working for the Employer, but are receiving benefits and banked
compensation from the Employer.
PUBLIC, PROFESSIONAL & OFFICE -
CLERICAL EMPLOYEES AND DRIVERS
LOCAL UNION NO. 763, affiliated with the
International Brotherhood of Teamsters
By By
CITY OF TUKWILA, WASHINGTON
Scott A. Sullivan Thomas McLeod
Secretary -Treasurer Mayor
Date Date
FG: 102594343.3
236
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LETTER OF AGREEMENT
By and between
CITY OF TUKWILA, WASHINGTON
And
PUBLIC, PROFESSIONAL & OFFICE -CLERICAL EMPLOYEES AND DRIVERS
LOCAL UNION NO. 763
January 01, 2023 through December 31, 2025
THIS LETTER OF AGREEMENT is by and between the CITY OF TUKWILA, WASHINGTON, hereinafter
referred to as the Employer, and PUBLIC, PROFESSIONAL & OFFICE -CLERICAL EMPLOYEES AND
DRIVERS LOCAL UNION NO. 763, affiliated with the International Brotherhood of Teamsters, hereinafter
referred to as the Union. It is understood and agreed by and between the Employer and the Union that,
notwithstanding any provisions of the Labor Agreement to the contrary, there shall be a category of
employee called the Recreation Program Assistant/Preschool Teacher. A Recreation Program
Assistant/Preschool Program Instructor working in this capacity shall be subject to the following
modifications to the Labor Agreement.
The Recreation Program Assistant/Preschool Teacher shall work twenty-six (26) hours a week for a period
of 39 weeks provided however, these employees shall remain on the payroll for the full twelve (12) month
calendar year.
The Recreation Program Assistant/Pre-School Teacher shall be paid for twenty (20) hours at their regular
hourly rate of pay when they are actively working for the Employer. Six (6) hours of the regular hourly rate
of pay for their classification of work shall be "banked" (accrued, but not paid). The Employer shall evenly
disburse in regular increments to the Recreation Program Assistant/Preschool Teacher from their banked
compensation during the 13 weeks they are not actively working during the calendar year. These
employees shall be paid these evenly disbursed amounts on the same regular pay dates established for
other bargaining unit employees.
The Recreation Program Assistant/Pre-School Teacher shall not be allowed to earn or accrue
compensatory time.
All hours worked by the Recreation Program Assistant/ Preschool Teacher in excess of forty (40) hours in
a week shall be compensated during the pay period it was earned at one and one-half (1-1/2) times their
regular (100%) hourly rate of pay.
All insurance benefits for the Recreation Program Assistant/Preschool Teacher shall be paid for by the
Employer at fifty percent (50%) of the Employer's contribution for regular full-time employees under the
Labor Agreement, with the remaining cost of the insurance benefits being paid for by the employee, except
for contributions to the Public Employees Retirement System and Federal Insurance Contribution Act. The
insurance benefits referred to herein shall include Medical (optional), Dental (optional), Vision, Life
Insurance, and shall continue to be provided on the basis set forth herein for the period that the Employee
does not actively work for the Employer, provided the employee pays their share of the premiums.
FG: 102594343.3
PAGE 32
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237
The Recreation Program Assistant/Preschool Teacher shall accrue vacation and sick leave benefits for the
full calendar year at fifty percent (50%) of the regular rate set forth within the Labor Agreement. Vacation
and sick leave benefits shall only be used during the period that the Employee is actively working for the
Employer. Unused vacation and/or sick leave benefits shall be carried over from one year to the next in
accordance with the terms of the Labor Agreement. The Recreation Program Assistant/Preschool Teacher
shall be paid holiday pay at fifty percent (50%) of the rate set forth within the Labor Agreement. Holidays,
including floating holidays, which occur during the period that the Employee is not actively working for the
Employer shall be paid to the Employee as they occur at a fifty percent (50%) of the rate set forth within the
Labor Agreement.
The Recreation Program Assistant/Pre-school Teacher shall not be eligible for unemployment benefits
during the period that they are not actively working for the Employer, but are receiving benefits and banked
compensation from the Employer.
PUBLIC, PROFESSIONAL & OFFICE -
CLERICAL EMPLOYEES AND DRIVERS
LOCAL UNION NO. 763, affiliated with the
International Brotherhood of Teamsters
By By
CITY OF TUKWILA, WASHINGTON
Chad Baker Thomas McLeod
Secretary -Treasurer Mayor
Date Date
FG: 102594343.3
238
PAGE 33
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LETTER OF AGREEMENT
By and between
CITY OF TUKWILA, WASHINGTON
And
PUBLIC, PROFESSIONAL & OFFICE -CLERICAL EMPLOYEES AND DRIVERS
LOCAL UNION NO. 763
January 01, 2023 through December 31, 2025
THIS LETTER OF AGREEMENT is by and between the CITY OF TUKWILA, WASHINGTON (hereinafter
referred to as the "City") and the PUBLIC PROFESSIONAL & OFFICE -CLERICAL EMPLOYEES AND
DRIVERS LOCAL NO. 763, affiliated with the International Brotherhood of Teamsters, (hereinafter
referred to as the "Union").
1. The City and the Union agree to bring the Police Records Supervisor classification to market
retroactive to January 1, 2023. This will result in an increase from pay grade T-22 to pay grade T-
25, effective January 1, 2023.
2. Employees who are eligible for retroactive pay shall also receive an adjustment for overtime work
and work performed out of class in 2023, which shall be the difference between the rate of pay for
such work when the work was performed in 2023 and the rate of pay for such work under the new
pay grade (T-25). Any amounts paid to eligible employees by the Employer pursuant to the Labor
Agreement for vacation leave, sick leave, bereavement leave, and sick leave buyouts since
January 1, 2023, shall also be subject to the retroactive adjustments set forth in this LOU.
3. The City and the Union agree to move the Police Records Supervisor from the
Administrative/Technical bargaining unit to the Professional/Supervisory bargaining unit as of the
effective date of this Letter of Agreement (LOA).
4. The Effective Date of this LOA shall mirror the effective date of the Parties' 2023-2025 Labor
Agreement.
THE UNDERSIGNED agree that they have read and understand and do hereby approve and agree to the
terms of this LOA.
PUBLIC, PROFESSIONAL & OFFICE -
CLERICAL EMPLOYEES AND DRIVERS
LOCAL UNION NO. 763, affiliated with the
International Brotherhood of Teamsters.
CITY OF TUKWILA, WASHINGTON
By By
Chad Baker Thomas McLeod
Secretary -Treasurer Mayor
Date Date
FG: 102594343.3
PAGE 34
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239
240
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COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
Prepared by
Mayor's review
Council review
5/6/24
DR
ITEM INFORMATION
ITEM No.
6.C.
STAFF SPONSOR: PETE MAYER
ORIGINAL AGENDA DATE: 5/6/24
AGENDA ITEM TITLE Innovative Impact Strategies (i2 Strategies) Contract Amendment
CATEGORY ® Discussion
Mtg Date 5/6/24
Motion
Mt1 Date 5/6/24
Resolution
AN Date
❑ Ordinance
Mtg Date
Bid Award
Mtg Date
❑ Public Hearing ❑ Other
Mtg Date Mtg Date
SPONSOR ❑ Council ❑ Mayor ❑ Admin Svcs ❑ DCD ❑ Finance ❑ Fire ® P&R ❑ Police ❑ PW
SPONSOR'S
SUMMARY
City staff seek to amend the city's contract with i2 Strategies (23-166) to increase the
contract's not to exceed amount to $400,000 and refine its scope of work concerning
response, mitigation, and eventual demobilization at the Riverton Park United Methodist
Church. The Council is being briefed on this amendment and its impacts.
REVIEWED BY
❑ Trans&Infrastructure Svcs ❑ Community Svcs/Safety ❑ Finance & Governance ❑ Planning & Community Dev.
❑ LTAC
DATE: N/A
❑ Arts Comm. ❑ Parks Comm.
❑ Planning Comm.
COMMITTEE CHAIR: N/A
RECOMMENDATIONS:
SPONSOR/ADMIN. Parks & Recreation Department
COMMITTEE Sent directly to council for discussion
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED
$400,000
AMOUNT BUDGETED
$0
APPROPRIATION REQUIRED
$400,000
Fund Source: GENERAL FUND
Comments: City Staff are working with granting authorities to determine if grant monies can be used
MTG. DATE RECORD OF COUNCIL ACTION
5/6/24
MTG. DATE ATTACHMENTS
5/6/24 Informational Memorandum dated April 29th, 2024
Proposed Amendment & Attached Exhibit
Original Contract & 1st Amendment
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241
242
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City of Tukwila
Thomas McLeod, Mayor
Parks & Recreation Department - Pete Mayer, Director
INFORMATIONAL MEMORANDUM
TO: Tukwila City Council
CC: Thomas McLeod, City of Tukwila Mayor
FROM: Pete Mayer, Deputy City Administrator & Parks and Recreation Director
Brandon Miles, Director of Strategic Initiatives & Government Relations
Eric Dreyer, Chief of Police
BY: David Rosen, Parks & Recreation Analyst
DATE: April 29, 2024
SUBJECT: Innovative Impact Strategies Contract Amendment #2: RPUMC Response
ISSUE
Authorize the Mayor to execute a contract amendment (Contract 23-166) between the
City of Tukwila and Innovative Impact Strategies (aka i2 Strategies) to increase the contract's total
authority and refine its scope of work.
BACKGROUND
In the Spring of 2023, the RPUMC in Tukwila started to see the arrival of a small number of asylum
seekers on its property. The church has historically been a temporary home to those in need and those
seeking shelter and provided these services for these individuals. Throughout the summer and early
fall, the number of asylum seekers at the RPUMC dramatically increased from 50 to over 400 people,
including family units with many newborns and small children.
As the number of asylum seekers on the RPUMC property began to exceed the church's ability to
provide services, the city proclaimed a State of Emergency on October 6th, enabling the adoption of
emergency zoning rules, suspension of competitive bidding, and allowing the city to seek funding from
the State of Washington and the Federal Government to address the growing need onsite.
The City began contracting with i2 Strategies via Contract 23-166 in late October with the directive of
providing site assessment services, site layout and design recommendations, and community and
partner support and engagement as well as serving as ongoing subject matter experts to assist both
RPUMC and the city in their service provision and incident response. This initial contract had a not to
exceed amount (NTE) of $39,999. As the need and scale of work onsite became better known and
exceeded the resources provided by the contract, city staff amended it in mid -November 2023 to
increase the contract's NTE to $100,000. This version of the contract (23-166(a)) is what is currently in
force between the City and i2 Strategies.
DISCUSSION
The City's response to the asylum seeker circumstances has been a shared responsibility between
multiple departments as well as i2 Strategies. A modified incident command system was activated with
Police Chief Eric Dreyer serving in an incident commander capacity since last fall with Pete Mayer
serving as Operations Section Chief helping coordinate the day-to-day response to the dynamic
circumstances. i2 Strategies, a local firm experienced with responding to and mitigating the challenges
faced by the unhoused across the region and State of Washington, has provided site management
services and guidance to both the City and RPUMC. Human Services staff have helped connect
Tukwila City Hall • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov
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243
Tukwila City Council
April 30, 2024
Page 2
resources and support networks with asylee seekers and church representatives, the Department of
Community Development has provided code and permitting enforcement and assistance, and the
Finance and Parks and Recreation Departments have provided logistical support on contracts,
invoicing, and grant writing/submission. Emergency Management staff have assisted in planning
support regarding incident response and structure and maintaining regional situational awareness with
their colleagues.
The City is preparing to move into a new phase of response, coordination and recovery that includes
transitioning from an emergency response structure and into a more "normalized" and sustainable
operational approach within the City's organizational framework. The City's tactical efforts on this
matter will shift from Pete Mayer to Brandon Miles, Director of Strategic Initiatives and Government
Relations, and the Human Services program of the City. Chief Dreyer will continue to be engaged but
in a support role. Aggressive efforts will continue to obtain regional, state and federal assistance and
recent successes with obtaining grant funding and cooperation from area cities and organizations are
promising steps.
i2 Strategies will be assuming a temporary expanded role to assist the City in transitioning from its
previous level of engagement at RPUMC. Notably, this amendment (Exhibit A) directs i2 Strategies to
begin work towards demobilization of the walled tent now in place onsite, develop a sustainable and
desired "future state" at RPUMC, and develop a mitigation plan for humane responses to future
emergencies related to asylum seekers, immigrants, and refugees. The amendment, as proposed, is
estimated to provide necessary funding for i2 Strategies to continue this enhanced work over the next
six months. In the interim, City staff will be preparing a Human Services 2025-26 budget proposal to
support and appropriately scale the ongoing work of this new dimension of community need.
FINANCIAL IMPACT
As proposed, this contract would encumber an additional $300,000 beyond what has been encumbered
by Contract 23-166 and its first amendment. At this time, this amount would be encumbered against the
General Fund. City staff are working with granting authorities to determine if any grant funding secured
for the RPUMC response can be utilized towards these expenditures.
Contract 23-166 Overview
Spent To Date
Outstanding Invoices
77, 898.37
46, 268.98
Total Invoiced
124,167.35
RECOMMENDATION
Authorize the Mayor to execute a contract amendment with Innovative Impact Stategies in the amount
of $300,000.
ATTACHMENTS
A — Proposed Amendment & Attached Exhibit
B — Original Contract & 1st Amendment
244
Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov
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City of Tukwila
6200 Southcenter Boulevard, Tukwila WA 98188
Agreement Number:
CONTRACT FOR SERVICES
Amendment #2
Between the City of Tukwila and Innovative Impact Strategies, LLC.
That portion of Contract No. 23-166 between the City of Tukwila and Innovative Impact Strategies,
LLC. is hereby amended as follows:
Section 2: Scope of Services. The Consultant agrees to perform the services, identified
on the amended Exhibit "A" attached hereto, including the provision of all labor,
materials, equipment and supplies.
Section 4: Payment. The not to exceed amount referenced in Subsection A is hereby
increased to $400,000.
All other provisions of the contract shall remain in full force and effect.
Dated this day of , 2024.
CITY OF TUKWILA CONTRACTOR
Thomas McLeod, Mayor Colin DeForrest, Owner
ATTEST/AUTHENTICATED:
Andy Youn, City Clerk
APPROVED AS TO FORM:
Office of the City Attorney
of 2 245
Exhibit A — Amended Scope of Services
Asylee Seeker Response Transition Proposal
A proposal to transition from an emergency response framework to a routine operational state that
can be adequately supported and sustained over time (akin to moving from response to recovery).
City Objectives
1) To develop a demobilization plan that includes the transition of the City's response to the
asylee seeker humanitarian crisis from a modified ICS structure to routine operations.
2) To temporarily engage i2 Strategies in providing advance planning and coordination
services associated with the City's response to the asylum seeker crisis.
3) To advocate for and develop a strategic response framework that the State can
operationalize and sustain.
4) To utilize the 2025-26 budget process to develop a staffing proposal that provides an
adequate level of support to address asylee seeker related matters and other
homelessness response needs while also potentially supplementing and supporting other
Human Services needs in the City of Tukwila.
12 Strategies Proposed Amended Scope of Work
1) Routinely coordinate with Riverton Park United Methodist Church on asylee related matters
2) Routinely collaborate with City of Tukwila departments, regional, state and national
partners, including DSHS ORIA, City of Seattle Office of Immigrant and Refugee Affairs,
Thrive International, King County Adult Services Division- Department of Community and
Human Services and Department of Homeland Security regarding asylee related matters
impacting the City of Tukwila.
3) Mitigate impacts associated with anticipated asylee seeker displacement from short-term
emergency sheltering opportunities and the effects of inclement weather.
4) Engage in planning for the de -mobilization of the temporary heated walled tent (post 180-
day plan) and develop a sustainable and desired "future state" at RPUMC.
5) Assist the City in strategically prioritizing and deploying State and County funding in support
of the unsheltered, including temporary housing, case management, services, etc.
6) Coordinate with City departments and others for the expansion of tiny homes (e.g. planning,
permitting/land use, coordination with partners and vendors, etc) and/or other transitional
housing options (e.g. hotel stays & master leases, etc). Assist in the development of
policies and proposed amendments to city code related to emergency sheltering and
encampments.
7) Develop plans, strategies, and proposals to invest anticipated State and County
appropriations that support the City's policy goals and priorities for the unsheltered.
8) Recommend policies and legislative actions to address immigration and unsheltered
individuals.
9) Develop mitigation plans and humane responses to lessen the impact of future
emergencies related to asylee seekers, immigrants and refugees.
10) Other related work as mutually agreed to.
246
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City of Tukwila
6200 Southcenter Boulevard, Tukwila WA 98188
Agreement Number: 23-166(a)
Approved per Emergency
Proclamation 10/06/23
CONTRACT FOR SERVICES
Amendment #1
Between the City of Tukwila and Innovative Impact Strategies, LLC.
That portion of Contract No. 23-166 between the City of Tukwila and Innovative Impact Strategies,
LLC. is hereby amended as follows:
Section 4:
The not to exceed amount referenced in Subsection A is hereby increased to $100,000.
All other provisions of the contract shall remain in full force and effect.
Dated this 13th day of November, 2023.
CITY OF TUKWILA
DocuSigned by:
1 F89FE09132B402...
Allan Ekberg, Mayor 11/15/2023 I 4:03 PM PST
ATTEST/AUTHENTICATED:
Looc__uSigned by:
austy 61-1 FIALtAl
88678483CB594E7...
Christy O'Flaherty, City Clerk
APPROVED AS TO FORM:
EDocuSigned by:
6AL .Ste.
5E499CA4165E452...
Office of the City Attorney
CONTRACTOR:
By:
DocuSigned by;
(kW VL bitY1.S /2023 I 2 : 52 PM PST
TAFACbU40A...
Printed Name:co1;n DeForrest
Title: Owner
CA Reviewed May 2020
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fl 247
City of Tukwila
6200 Southcenter Boulevard, Tukwila WA 98188
Contract Number: 23-166
Council Approval N/A
PROFESSIONAL SERVICES AGREEMENT
(Includes consultants, architects, engineers, accountants, and other professional services)
THIS AGREEMENT is entered into between the City of Tukwila, Washington, hereinafter
referred to as "the City", and Innovative Impact Strategies, LLC, hereinafter referred to as "the
Consultant", in consideration of the mutual benefits, terms, and conditions hereinafter specified.
1. Project Designation. The Consultant is retained by the City to perform Homeless Services
Consulting services in connection with the project titled Asylee Humanitarian Event
Consulting Services.
2. Scope of Services. The Consultant agrees to perform the services, identified on Exhibit "A"
attached hereto, including the provision of all labor, materials, equipment and supplies.
3. Duration of Agreement; Time for Performance. This Agreement shall be in full force and
effect for a period commencing upon execution and ending 12/31/2024 unless sooner
terminated under the provisions hereinafter specified. Work under this Agreement shall
commence upon written notice by the City to the Consultant to proceed. The Consultant shall
perform all services and provide all work product required pursuant to this Agreement no later
than 12/31/2024 unless an extension of such time is granted in writing by the City.
4. Payment. The Consultant shall be paid by the City for completed work and for services
rendered under this Agreement as follows:
A. Payment for the work provided by the Consultant shall be made as provided on Exhibit
"B" attached hereto, provided that the total amount of payment to the Consultant shall not
exceed $39,999.00 without express written modification of the Agreement signed by the
City.
B. The Consultant may submit vouchers to the City once per month during the progress of
the work for partial payment for that portion of the project completed to date. Such
vouchers will be checked by the City and, upon approval thereof, payment shall be made
to the Consultant in the amount approved.
C. Final payment of any balance due the Consultant of the total contract price earned will be
made promptly upon its ascertainment and verification by the City after the completion of
the work under this Agreement and its acceptance by the City.
D. Payment as provided in this section shall be full compensation for work performed,
services rendered, and for all materials, supplies, equipment and incidentals necessary to
complete the work.
E. The Consultant's records and accounts pertaining to this Agreement are to be kept
available for inspection by representatives of the City and the state of Washington for a
period of three (3) years after final payments. Copies shall be made available upon
request.
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5. Ownership and Use of Documents. All documents, drawings, specifications and other
materials produced by the Consultant in connection with the services rendered under this
Agreement shall be the property of the City whether the project for which they are made is
executed or not. The Consultant shall be permitted to retain copies, including reproducible
copies, of drawings and specifications for information, reference and use in connection with
the Consultant's endeavors. The Consultant shall not be responsible for any use of the said
documents, drawings, specifications or other materials by the City on any project other than
the project specified in this Agreement.
6. Compliance with Laws. The Consultant shall, in performing the services contemplated by
this Agreement, faithfully observe and comply with all federal, state, and local laws, ordinances
and regulations, applicable to the services rendered under this Agreement.
7 Indemnification. The Consultant shall defend, indemnify and hold the City, its officers,
officials, employees and volunteers harmless from any and all claims, injuries, damages,
losses or suits including attorney fees, arising out of or resulting from the acts, errors or
omissions of the Consultant in performance of this Agreement, except for injuries and damages
caused by the sole negligence of the City.
Should a court of competent jurisdiction determine that this Agreement is subject to RCW
4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or
damages to property caused by or resulting from the concurrent negligence of the Consultant
and the City, its officers, officials, employees, and volunteers, the Consultant's liability
hereunder shall be only to the extent of the Consultant's negligence. It is further specifically
and expressly understood that the indemnification provided herein constitutes the Consultant's
waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this
indemnification. This waiver has been mutually negotiated by the parties. The provisions of
this section shall survive the expiration or termination of this Agreement.
8. Insurance. The Consultant shall procure and maintain for the duration of the Agreement,
insurance against claims for injuries to persons or damage to property which may arise from
or in connection with the performance of the work hereunder by the Consultant, its agents,
representatives, or employees. Consultant's maintenance of insurance as required by the
agreement shall not be construed to limit the liability of the Consultant to the coverage provided
by such insurance, or otherwise limit the City's recourse to any remedy available at law or in
equity.
A. Minimum Amounts and Scope of Insurance. Consultant shall obtain insurance of the
types and with the limits described below:
1. Automobile Liability insurance with a minimum combined single limit for bodily injury
and property damage of $1,000,000 per accident. Automobile Liability insurance
shall cover all owned, non -owned, hired and leased vehicles. Coverage shall be
written on Insurance Services Office (ISO) form CA 00 01 or a substitute form
providing equivalent liability coverage. If necessary, the policy shall be endorsed to
provide contractual liability coverage.
2. Commercial General Liability insurance with limits no less than $2,000,000 each
occurrence, $2,000,000 general aggregate. Commercial General Liability
insurance shall be at least as broad as ISO occurrence form CG 00 01 and shall
cover liability arising from premises, operations, stop -gap independent contractors
and personal injury and advertising injury. The City shall be named as an
additional insured under the Consultant's Commercial General Liability insurance
policy with respect to the work performed for the City using an additional insured
endorsement at least as broad as ISO endorsement form CG 20 26.
3. Workers' Compensation coverage as required by the Industrial Insurance laws of
the State of Washington.
CA revised May 2020
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249
4. Professional Liability with limits no less than $2,000,000 per claim and $2,000,000
policy aggregate limit. Professional Liability insurance shall be appropriate to the
Consultant's profession.
B. Public Entity Full Availability of Contractor Limits. If the Contractor maintains higher
insurance limits than the minimums shown above, the Public Entity shall be insured for the
full available limits of Commercial General and Excess or Umbrella liability maintained by
the Contractor, irrespective of whether such limits maintained by the Contractor are greater
than those required by this Contract or whether any certificate of insurance furnished to
the Public Entity evidences limits of liability lower than those maintained by the Contractor.
C. Other Insurance Provision. The Consultant's Automobile Liability and Commercial
General Liability insurance policies are to contain, or be endorsed to contain that they shall
be primary insurance with respect to the City. Any Insurance, self-insurance, or insurance
pool coverage maintained by the City shall be excess of the Consultant's insurance and
shall not be contributed or combined with it.
D. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M.
Best rating of not less than A:VII.
E. Verification of Coverage. Consultant shall furnish the City with original certificates and a
copy of the amendatory endorsements, including but not necessarily limited to the
additional insured endorsement, evidencing the insurance requirements of the Contractor
before commencement of the work. Upon request by the City, the Consultant shall furnish
certified copies of all required insurance policies, including endorsements, required in this
Agreement and evidence of all subcontractors' coverage.
F. Notice of Cancellation. The Consultant shall provide the City with written notice of any
policy cancellation, within two business days of their receipt of such notice.
G. Failure to Maintain Insurance. Failure on the part of the Consultant to maintain the
insurance as required shall constitute a material breach of contract, upon which the City
may, after giving five business days notice to the Consultant to correct the breach,
immediately terminate the contract or, at its discretion, procure or renew such insurance
and pay any and all premiums in connection therewith, with any sums so expended to be
repaid to the City on demand, or at the sole discretion of the City, offset against funds due
the Consultant from the City.
9. Independent Contractor. The Consultant and the City agree that the Consultant is an
independent contractor with respect to the services provided pursuant to this Agreement.
Nothing in this Agreement shall be considered to create the relationship of employer and
employee between the parties hereto. Neither the Consultant nor any employee of the
Consultant shall be entitled to any benefits accorded City employees by virtue of the services
provided under this Agreement. The City shall not be responsible for withholding or otherwise
deducting federal income tax or social security or for contributing to the state industrial
insurance program, otherwise assuming the duties of an employer with respect to the
Consultant, or any employee of the Consultant.
10. Covenant Against Contingent Fees. The Consultant warrants that he has not employed or
retained any company or person, other than a bonafide employee working solely for the
Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any
company or person, other than a bonafide employee working solely for the Consultant, any
fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon
or resulting from the award or making of this contract. For breach or violation of this warrant,
the City shall have the right to annul this contract without liability, or in its discretion to deduct
from the contract price or consideration, or otherwise recover, the full amount of such fee,
commission, percentage, brokerage fee, gift, or contingent fee.
CA revised May 2020
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11. Discrimination Prohibited. Contractor, with regard to the work performed by it under this
Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin,
age, veteran status, sex, sexual orientation, gender identity, marital status, political affiliation,
the presence of any disability, or any other protected class status under state or federal law,
in the selection and retention of employees or procurement of materials or supplies.
12. Assignment. The Consultant shall not sublet or assign any of the services covered by this
Agreement without the express written consent of the City.
13. Non -Waiver. Waiver by the City of any provision of this Agreement or any time limitation
provided for in this Agreement shall not constitute a waiver of any other provision.
14. Termination.
A. The City reserves the right to terminate this Agreement at any time by giving ten (10) days
written notice to the Consultant.
B. In the event of the death of a member, partner or officer of the Consultant, or any of its
supervisory personnel assigned to the project, the surviving members of the Consultant
hereby agree to complete the work under the terms of this Agreement, if requested to do
so by the City. This section shall not be a bar to renegotiations of this Agreement between
surviving members of the Consultant and the City, if the City so chooses.
15. Applicable Law; Venue; Attorney's Fees. This Agreement shall be subject to, and the
Consultant shall at all times comply with, all applicable federal, state and local laws,
regulations, and rules, including the provisions of the City of Tukwila Municipal Code and
ordinances of the City of Tukwila. In the event any suit, arbitration, or other proceeding is
instituted to enforce any term of this Agreement, the parties specifically understand and agree
that venue shall be properly laid in King County, Washington. The prevailing party in any such
action shall be entitled to its attorney's fees and costs of suit. Venue for any action arising
from or related to this Agreement shall be exclusively in King County Superior Court.
16. Severability and Survival. If any term, condition or provision of this Agreement is declared
void or unenforceable or limited in its application or effect, such event shall not affect any other
provisions hereof and all other provisions shall remain fully enforceable. The provisions of this
Agreement, which by their sense and context are reasonably intended to survive the
completion, expiration or cancellation of this Agreement, shall survive termination of this
Agreement.
17. Notices. Notices to the City of Tukwila shall be sent to the following address:
City Clerk
City of Tukwila
6200 Southcenter Boulevard
Tukwila, WA 98188
Notices to Consultant shall be sent to the following address:
Colin DeForrest — Innovative Impact Strategies, LLC
7816 119th Street Court East
Puyallup, WA 98373
CA revised May 2020
Page 4
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251
18. Entire Agreement; Modification. This Agreement, together with attachments or addenda,
represents the entire and integrated Agreement between the City and the Consultant and
supersedes all prior negotiations, representations, or agreements written or oral. No
amendment or modification of this Agreement shall be of any force or effect unless it is in
writing and signed by the parties.
DATED this 30th day of October, 2023.
CITY OF TUKWILA
ra
DocuSigned by:
ce. txl
IF89FE09132B402...
Allan Ekberg, Mayor 10/30/2023 I 4:54 PM PDT
ATTEST/AUTHENTICATED:
DocuSigned by:
L
u'`Sfy 61-1
88678483CB594E7...
Christy O'Flaherty, City Clerk
APPROVED AS TO FORM:
DocuSigned by:
ailAti
5F499C,A4165F452
Office of the City Attorney
CONSULTANT:
By:
DocuSigned by:
(,blurt. P.,FOrr,Sf 10/30/2023 I 12:32 PI
4,vrH,,Esu40A...
Printed Name:col;n DeForrest
Title:
Owner
CA revised May 2020
252
Page 5
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EXHIBITS A & B
i2
INNOVATIVE IMPACT STRATEGIES — CITY OF TUKWILA STRATEGIES
Homeless Services Consulting and Response Services
Consultant Contract and Scope of Work
October 2023
City of Tukwila has retained Innovative Impact Strategies, LLC (consultant) to provide
homeless service consulting services to the city of Tukwila. This will include tasks
identified below. Specific attention will be given to the homeless encampment of around
200 asylum seeking individuals (including families and children) located on Riverton Park
United Methodist Church (RPUMC). Assistance will be provided for the emergency
declaration and response at this site.
This work will begin October 2023. Work will be completed by i2-strategies staff, including
- Colin DeForrest (principal), or Stephanie Martinez, (Senior Consultant), or other i2-
strategies staff. Staff will perform all work at the rates outlined below, plus reimbursement
for any purchases or fees related to onsite work under the direction of city of Tukwila
management. Additional consultant support, if required, may be negotiated, extended or
scoped separately.
• Consultant and Subject Matter Expert Services - $150/hour
• Coordinator and Monitoring and Maintenance Services - $60/hour
• Outreach and Translation Services - $50/hour
The following outlines tasks and deliverables to be produced by consultant in coordination
with city of Tukwila leadership:
Task 1: SITE ASSESSMENT AND ONSITE SNAPSHOT OF RPUMC ASYLUM
ENCAMPMENT
• Regularly visit RPUMC encampment site.
• Site Monitoring services
• Assess site and surroundings.
• Create an "Onsite Snapshot" of the site which includes:
o Bynames list of all individuals living at the site.
o Number of children at the site (under 18 years old).
o Number of families at the site
o Number of workable individuals at the site.
o Other agreed upon data.
• Site tagging of all tents and structures at the site.
o Match individuals and families with each tent or structure
o Identify any concerning or unsafe situations.
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253
Task 2: SITE LAYOUT AND DESIGN RECOMMENDATIONS
• Create a temporary site layout and design plan for the RPUMC encampment.
o Identify maximum capacity.
o Safely space sites and create access lanes.
• Create a safe site for all.
o Individuals and families living at the site.
o The larger surrounding community
• Identify Crime Prevention through Environmental Design (CPTED) techniques to
implement at site(s).
o Site lines
o Access control
o Vegetation management
o Clear perimeter boundaries
o Lighting
o Other
Task 3: COMMUNITY AND PARTNER SUPPORT AND ENGAGEMENT
• Work directly and closely with community partners like Pastor Jan and RPUMC staff
as well as other partners from the community.
• Work closely with city of Tukwila staff to ensure we are always on the same page.
o As needed, assist the city of Tukwila's designated liaison with connecting to
partners and other governmental agencies.
o Support city of Tukwila staff in all ways possible.
Task 4: ONGOING SUBJECT MATTER EXPERT SUPPORT AS IDENTIFIED AND NEEDED
BY THE CITY OF TUKWILA
• Additional site logistics, site design, and implementation if new sites are identified.
• Additional consulting support if further emergency declaration steps are identified.
This work will be tailored to the needs of the City of Tukwila.
• Onsite Monitoring and Maintenance services at any City of Tukwila involved sites.
• Ongoing homeless services response support including outreach, navigation and
translation services.
Innovative Impact Strategies, LLC
City of Tukwila
By: Colin DeForrest By: Allan Ekberg
DocuSigned by:
CgitA, PGrovnsf
U'UA...
Date10/30/2023 I x12:32 PM PDT
Date
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COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
Prepared by
Mayor's review
Council review
5/6/24
BM
ITEM INFORMATION
ITEM No.
6.D.
STAFF SPONSOR: BRANDON MILES
ORIGINAL AGENDA DATE: 5/6/24
AGENDA ITEM TITLE Authorize the Mayor to enter into a lease agreement with Kirshenbaum & Goss for
tenant space in the 6300 building.
CATEGORY ® Discussion
Mtg Date 5/6/24
® Motion
Mtg Date 5/6/24
❑ Resolution
Mtg Date
❑ Ordinance
Mtg Date
Bid Award
Mtg Date
❑ Public Hearing ❑ Other
Mtg Date Mtg Date
SPONSOR ❑ Council ® Mayor ❑ Admin Svcs ❑ DCD ❑ Finance ❑ Fire ❑ P&R ❑ Police ❑ PW
SPONSOR'S
SUMMARY
One of the firms that provides public defender services to the City of Tukwila has
expressed an interest in leasing office space in the 6300 building. Since the Police
Department moved to the Justice Center, it has freed up significant office space in the
building. The City will receive $1,500 per month in rent for the space, $18,000 annually.
REVIEWED BY
❑ Trans&Infrastructure Svcs
❑ LTAC
DATE: N/A
Community Svcs/Safety ❑ Finance & Governance ❑ Planning & Community Dev.
❑ Arts Comm.
❑ Parks Comm. ❑ Planning Comm.
COMMITTEE CHAIR: N/A
RECOMMENDATIONS:
SPONSOR/ADMIN. Mayor's Office
COMMITTEE N/A
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED
$N/A
AMOUNT BUDGETED
$N/A
APPROPRIATION REQUIRED
$N/A
Fund Source: N/A
Comments: The City will receive $18, 000 in annnual rent income.
MTG. DATE RECORD OF COUNCIL ACTION
5/6/24
MTG. DATE ATTACHMENTS
5/6/24 Staff Informational Memorandum, dated April 30, 2024.
Draft lease agreement
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City of Tukwila
Thomas McLeod, Mayor
INFORMATIONAL MEMORANDUM
TO: Tukwila City Council
FROM: Brandon Miles, Mayor's Office
CC: Thomas McLeod
DATE: April 30, 2024
SUBJECT: Lease agreement for office space in the 6300 building.
ISSUE
Authorize a lease agreement, in substantial form, with the law firm of Kirshenbaum & Goss, Inc.
PS for tenant space in the 6300 building.
BACKGROUND
One of the firms that provides public defender services to the City of Tukwila has expressed an
interest in leasing office space in the 6300 building. Since the Police Department moved to the
Justice Center, it has freed up significant office space in the building. Unfortunately, due to
significant maintenance needs in the building, only a few of the tenant spaces are usable and
most are being used for City operations. The space that Kirshenbaum is interested in leasing is
the old professional standards space that was used by the Police Department. The space is
approximately 462 square feet in size.
Basic terms of the lease agreement are:
1. $1,500 in rent per month ($38.96 per square feet/per year). Plus, payment of the
required Washington State leasehold tax.
2. The space is presented "AS -IS," meaning the City will not make cosmetic upgrades to
the space, but the tenant can do upgrades its own expense, subject to landlord approval.
3. The City will not provide janitorial or any other services to the space.
4. The lease will be short term for two years, with the ability to extend at the landlord's
discretion.
5. If needed, the City will provide internet access to the firm, for a fee of $115 per month.
DISCUSSION
The lease terms are consistent with general market terms for small office spaces. The rent per
square footage is higher than what is found in the general market for office space due to the
small square footage that is being leased out. Having one of the City's Public Defender's office
in the City will also provide better services to Tukwila residents utilizing the firm's services.
FINANCIAL IMPACT
The City will receive a total of $18,000 a year in annual rent.
RECOMMENDATION
Authorize the Mayor to execute an agreement, in substantial form, with Kirshenbaum & Goss,
Inc. Note, there may be edits on non -deal term language, but the terms outlined will remain in
the agreement.
ATTACHMENTS
• Draft lease agreement in substantial form.
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City of Tukwila
6200 Southcenter Boulevard, Tukwila WA 98188
LEASE AGREEMENT
Agreement Number:
THIS LEASE AGREEMENT is made between the City of Tukwila ("the City" or "Lessor") Kirshenbaum
& Goss , Inc ("Kirshenbaum" or "Lessee").
IN CONSIDERATION OF the mutual benefits and conditions hereinafter contained, the parties hereto
agree as follows:
1. Premises. Lessor is the owner of the commercial property located at 6300 Southcenter
Boulevard, Tukwila, Washington (the "Property"). Lessor does hereby agree to lease to
Lessee, a portion of the Property consisting of approximately 462 rentable square feet (the
"Premises"). The Premises do not include the exterior walls, roof, land beneath, pipes, ducts,
conduits, wires, fixtures and equipment above the suspended ceiling, or any other portion of
the Property or the buildings thereon. The City and Lessee agree that the Lessee's pro-rata
share of the Property that the Premises are a part of is 1.09%, based on the ratio of the agreed
rentable area of the Premises to the agreed rentable area of the entire Property as of the date
of this Lease.
2. Term. This Agreement shall be in full force and effect for a period commencing January 1,
2025 and ending December 31, 2026, unless sooner terminated under the provisions set forth
in Section 22. Upon termination of this Lease the Lessee shall surrender all keys and/or access
cards to the City.
3. Possession. Lessee shall be deemed to have accepted possession of the Premises in an "as -
is" condition. The City makes no representations to Lessee regarding the Premises including
the structural condition of the Premises and the condition of all mechanical, electrical and
other systems. Lessee shall be responsible for performing any work necessary to bring the
Premises into condition satisfactory to Lessee. Lessee shall not engage in any improvements
or alterations to the Premises without the express written consent of the City.
4. Rent.
Base rent shall be set at $38.961 per square feet per year, or $18,000.00 per year, to be paid in monthly
installments of $1,500 for the period of January 1, 2025 - December 31, 2025 and $38.961 per square
feet per year, or 18,000.00 per year, to be paid in monthly installments of $1,800.00 for the period of
January 1, 2026 - December 31, 2026. Rent shall be due on the first day of each month. If payment
is not received by the fifth day of each month, Lessee shall be responsible for paying a late fee
equivalent to five percent (5%) of the delinquent amount in addition to the past due payment. All
Kirshenbaum & Goss 6300 Lease Page 1 of 9
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259
City of Tukwila
6200 Southcenter Boulevard, Tukwila WA 98188
Agreement Number:
delinquent sums not paid within thirty (30) days of the due date shall bear interest at the rate of
twelve percent (12%) per annum. Interest on all delinquent amounts shall be calculated from the
original due date to the date of payment. The City's acceptance of less than the full amount of any
payment due from Lessee shall not be deemed an accordance and satisfaction or compromise of
such payment.
Rent Table
Effective
Approx.
SQFT
Cost per
SQFT
Annually
Monthly
1/1/2025
462
$38.961
18,000
1,500.00
1/1/2026
462
$
$38.961
18,000
1,500.00
5. Leasehold Excise Tax. Lessee shall pay leasehold excise tax due pursuant to RCW 82.29A to
Lessor by the first day of each month at the rate of 12.84% of the base rent set forth in Section
4 herein, such amount being $192.60.00 per month for January 1, 2025 - December 31, 2025
and $192.60 per month for January 1, 2026 - December 31, 2026. The leasehold excise tax
shall be paid in addition to the monthly rental payment and any other payments required
under this Lease. If the State of Washington changes the leasehold excise tax, the tax payable
by the Lessee each month under this Lease shall be correspondingly modified in compliance
with RCW 82.29A without further action by the parties.
LEASEHOLD TAX Table (12.84%)
Effective
Annually
Monthly
1/1/2025
2,311.20
192.60
1/1/2026
2,311.20
192.60
6. Use of Premises by Lessee. Lessee shall use the Premises for general office use. The
Premises shall be used only for the uses specified herein and for not for any other business or
purpose without the prior written consent of the City. No act shall be done on or around the
Premises that is unlawful or that will increase the existing rate of insurance on the Premises
or cause the cancellation of any insurance on the Premises. Lessee shall not commit or allow
to be committed any waste upon the Premises or any public or private nuisance. Lessee shall
not do or permit anything to be done on the Premises which will obstruct, cause injury or
Kirshenbaum & Goss 6300 Lease Page 2 of 9
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City of Tukwila
6200 Southcenter Boulevard, Tukwila WA 98188
Agreement Number:
interfere with the rights of other tenants, or occupants of the Premises or their customers,
clients and visitors.
7. Lessee Maintenance and Repair Responsibility. Lessee shall, when and if needed, at
Lessee's sole expense, make repairs to the Premises and every part thereof; and Lessee shall
maintain the Premises in a neat, clean, sanitary condition. Lessee shall surrender the
Premises to the City in good condition upon the termination of this Lease, reasonable wear
and tear expected.
Lessee acknowledges that it has inspected the Premises and is leasing the space "AS -IS."
8. Cosmetic Improvements to Premises. Landlord is not responsible for making any
improvements to the Premises space. Tenant may make non-structural, cosmetic changes to
the space, subject to prior permission from the Landlord.
9. menage. Lessee shall obtain the City's written consent before installing any signs on the
Premises and shall install any approved signage at Lessee's sole expense and in compliance
with all applicable laws. Lessee shall not damage or deface the Premises when installing or
removing signage and shall repair any damage to the Premises caused by such installation or
removal.
10. Utilities, Equipment and Services. The City shall provide the Premises with the following
services, the cost of which shall be included in the rent paid by Lessee: water, electricity, and
heating/cooling seven (7) days per week. Janitorial service shall be provided by the City to the
common areas only. Lessee is required to provide its own janitorial service within the tenant
space
The Lessee shall pay the City $110 per month for internet service, payable on the first of each
month along with rent.
11. Destruction of Premises. If the Premises are completely or partially destroyed by fire or
other casualty, of if they are damaged by an uninsured casualty, or by an insured casualty to
such an extent that the damage cannot be repaired within sixty (60) days of the occurrence,
the City shall have the option to restore the Premises or to terminate this Agreement on thirty
(30) days written notice, effective as of any date not more than sixty (60) days after the
occurrence. If this Section becomes applicable, the City shall advise the Lessee within thirty
(30) days after such casualty whether the City elects to restore the Premises or to terminate
this Agreement. If the City elects to restore the Premises, it shall commence and complete
the restoration work with due diligence. For the period from the date of the casualty until
completion of the repairs (or the date of termination of this Agreement, if the City elects not
Kirshenbaum & Goss 6300 Lease Page 3 of 9
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City of Tukwila
6200 Southcenter Boulevard, Tukwila WA 98188
Agreement Number:
to restore the Premises) the monthly base rent shall be abated in the same proportion that
the untenantable portion of the Premises bears the whole thereof, unless the casualty results
from Lessee's negligence or its breach of obligations under this Agreement.
12. Hazardous Substances. Lessee shall not generate, release, spill, store, deposit, transport or
dispose of (collectively "Release") any hazardous substances, sewage, petroleum products,
radioactive substances, medicinal, bacteriological, or disease -producing substances,
hazardous materials, toxic substances or any pollutants or substances defined as hazardous
or toxic in accordance with applicable federal, state and local laws and regulations in any
reportable quantities (collectively "Hazardous Substances") in, on or about the Premises.
Lessee shall attach a separate list of Hazardous Substances they propose to store on site and
the City must accept the list in writing or Hazardous Substances cannot be stored on site. The
Lessee shall indemnify, hold harmless and defend the City from any and all claims, liabilities,
losses, damages, clean-up costs, response costs and expenses, including reasonable
attorneys' fees, arising out of or in any way related to the Release by the Lessee or any of its
agents, representatives or employees, or to the presence of such Hazardous Substances in,
on or about the Premises occurring at any time after the effective date of this Agreement to
the full extent of the Lessee's liability.
13. Alterations and Additions. After obtaining the prior written consent of the City, Lessee may
make, at its sole expense, such additional improvements or alterations to the Premises which
it may deem necessary or desirable. Any repairs or new construction done by Lessee shall be
done in conformity with plans and specifications approved by the City. All work performed
shall be done in a workmanlike manner and shall become the property of the City.
14. Liens. Lessee shall keep the Premises free from any liens arising out of any work performed,
materials furnished, or obligations incurred by Lessee.
15. Insurance. The Lessee shall procure and maintain for the duration of the Lease, insurance
against claims for injuries to persons or damage to property which may arise from or in
connection with the Lessee's operation and use of the leased Premises.
a. No Limitation
The Lessee's maintenance of insurance as required by the Lease shall not be construed to
limit the liability of the Lessee to the coverage provided by such insurance, or otherwise
limit the City's recourse to any remedy available at law or in equity.
b. Minimum Scope of Insurance. The Lessee shall obtain insurance of the types described
below:
Kirshenbaum & Goss 6300 Lease Page 4 of 9
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City of Tukwila
6200 Southcenter Boulevard, Tukwila WA 98188
Agreement Number:
i. Commercial General Liability insurance shall be at least as broad as Insurance Services
Office (ISO) occurrence form CG 00 01 and shall cover premises and contractual liability.
The City shall be named as additional an insured on Lessee's Commercial General
Liability insurance policy using ISO Additional Insured -Managers or Lessors of Premises
Form CG 2011 or a substitute endorsement providing at least as broad coverage.
ii. Property insurance shall be written on an all risk basis.
c. Minimum Amounts of Insurance. Lessee shall maintain the following insurance limits:
i. Commercial General Liability insurance shall be written with limits no less than
$2,000,000 each occurrence, $2,000,000 general aggregate.
ii. Property insurance shall be written covering the full value of the Lessee's property and
improvements with no coinsurance provisions.
c. Other Insurance Provisions. The Lessee's Commercial General Liability insurance policy or
policies are to contain or be endorsed to contain that they shall be primary insurance as
respect to the City. Any insurance, self-insurance, or insurance pool coverage maintained
by the City shall be in excess of the Lessee's insurance and shall not contribute with it.
d. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M Best
rating of not less than A: VII.
e. Verification of Coverage. Lessee shall furnish the City with original certificates and a copy
of any applicable amendatory endorsements including, but not necessarily limited to, the
additional insured endorsement evidencing the insurance requirements of the Lessee.
f. Waiver of Subrogation. Lessee and the City hereby release and discharge each other from
all claims, losses, and liabilities arising from or caused by any hazard covered by property
insurance on or in connection with the Premises or said building. This release shall apply
only to the extent that such claim, loss or liability is covered by insurance.
g. City's Property Insurance. The City shall purchase and maintain during the term of this
Lease, all-risk property insurance covering the Building for full replacement value without
any coinsurance provisions.
h. Notice of Cancellation. The Lessee shall provide the City with written notice of any policy
cancellation, within two (2) business days of receiving such notice.
i. Failure to Maintain Insurance. Failure on the part of the Lessee to maintain the required
insurance shall constitute a material breach of this Lease upon which the City may, after
giving five (5) business days notice to the Lessee to correct the breach, terminate this Lease
Kirshenbaum & Goss 6300 Lease Page 5 of 9
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City of Tukwila
6200 Southcenter Boulevard, Tukwila WA 98188
Agreement Number:
or, at its discretion, procure or renew such insurance and pay and all premiums in
connection therewith, with any sums so expended to be repaid to the City on demand.
City Full Availability of Lessee Limits. If the Lessee maintains higher insurance limits than
the minimums shown above, the City shall be insured for the full available limits of
Commercial General and Excess or Umbrella liability maintained by the Lessee, irrespective
of whether such limits maintained by the Lessee are greater than those required by this
Lease or whether any certificate of insurance furnished to the City evidence limits of liability
lower than those maintained by the Lessee.
16. Indemnification and Hold Harmless. Lessee shall defend, indemnify, and hold harmless the
City, its officers, officials, employees and volunteers from and against any and all claims,
suits, actions, or liabilities for injury or death of any person, or for loss or damage to property,
which arises out of Lessee's use of Premises, or from the conduct of Lessee's business, or from
any activity, work or thing done, permitted, or suffered by Lessee in or about the Premises,
except only such injury or damage as shall have been occasioned by the sole negligence of
the City. It is further specifically and expressly understood that the indemnification provided
herein constitutes the Lessee's waiver of immunity under Industrial Insurance, Title 51 RCW,
solely for the purposes of this indemnification. This waiver has been mutually negotiated and
agreed to by the Lessee and City. The provisions of this section shall survive the expiration or
termination of this Lease.
17. Assignment and Subletting. Lessee shall not assign this Lease or sublet any portion of the
Premises. Any sublease or assignment made in violation of this provision shall be void.
18. Default. Failure by Lessee to observe or perform any of the covenants, conditions or
provisions of this Lease, where such failure shall continue for a period of ten (10) days after
written notice from the City to cure the default, shall constitute a default and breach of this
Lease. Lessee shall notify the City promptly of any default not by its nature necessarily known
to the City.
19. Access. After reasonable notice from the City (except in the cases of emergency where no
notice is required) the Lessee shall permit the City and its agents, employees and contractors
to enter the Premises at all reasonable times to make repairs, alterations, improvements or
inspections. This section shall not impose any repair or other obligation upon the City not
expressly stated elsewhere in this Agreement.
20. Compliance with Laws, Rules and Regulations. Lessee shall, at its sole cost and expense,
promptly comply with all laws, statutes, ordinances and governmental rules, regulations or
requirements now in force or which may hereafter be in force relation to or affecting the
Kirshenbaum & Goss 6300 Lease Page 6 of 9
264
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City of Tukwila
6200 Southcenter Boulevard, Tukwila WA 98188
Agreement Number:
conditions, use, or occupancy of the leased premises. Lessee shall faithfully observe and
comply with City rules and regulations.
21. Permits. Lessee shall, at its sole cost and expense, be responsible for obtaining any required
permits and licenses necessary to perform the work and covenants of this Lease.
22. Notices. All notices under this Lease shall be in writing and shall be effective when mailed by
certified mail or delivered to the addresses listed below.
Notices to Lessor shall be sent to:
City of Tukwila
ATTN: Mayor's Office
6200 Southcenter Boulevard
Tukwila WA 98188
Notices to Lessee shall be sent to:
Kirshenbaum & Goss
6200 Southcenter Blvd
Tukwila, WA 98188
23. Termination. Either party may terminate this Agreement if the other party is in default as
outlined in Section 17 or at any time on or before the expiration of this Lease by providing a
minimum of thirty (30) days written notice to the other party.
24. Applicable Law; Venue: Attorneys' Fees. This Agreement shall be governed by and
construed in accordance with the laws of the State of Washington. In the event any suit,
arbitration, or other proceeding is instituted to enforce any term of this Agreement, the
parties specifically understand and agree that venue shall be in King County, Washington.
The prevailing party in any such action shall be entitled to its attorneys' fees and costs of suit.
25. Authority of Lessee. The Lessee and the individual executing this Lease on behalf of the
Lessee represent and warrant that s/he is duly authorized to execute and deliver this Lease
and upon execution this Lease is binding upon the Lessee in accordance with the terms
herein.
26. Waiver and Forbearance. No waiver by the City of any breach or default by the Lessee of any
of its obligations or covenants herein shall be deemed to be a waiver of any subsequent
breach or default of the same or any other obligation or covenant, nor shall forbearance by
the City to seek remedy for any break or default of the Lessee be deemed a waiver by the City
of its rights and remedies with respect to such breach or default.
27. Entire Agreement - Modification. This Lease Agreement together with all exhibits or
addenda expressly incorporated herein by reference and attached hereto shall constitute the
whole agreement between the parties. There are no terms, obligations, covenants or
conditions other than those contained herein. Except as otherwise provided, no modification
Kirshenbaum & Goss 6300 Lease Page 7 of 9
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City of Tukwila
6200 Southcenter Boulevard, Tukwila WA 98188
Agreement Number:
or amendment of this Lease Agreement shall be valid or effective unless evidenced by an
agreement in writing signed by both parties.
28. Severability and Survival. If any term, condition or provision of this Lease is declared void
or unenforceable or limited in its application or effect, such event shall not affect any other
provisions hereof and all other provisions shall remain fully enforceable.
CITY OF TUKWILA KIRSHENBAUM & GOSS
By: By:
Thomas McLeod
Mayor
Attest:
By:
Andy Yeon, City Clerk
Approved as to form:
By:
City Attorney
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City of Tukwila
6200 Southcenter Boulevard, Tukwila WA 98188
STATE OF WASHINGTON )
) ss.
COUNTY OF KING )
Agreement Number:
I certify that I know or have satisfactory evidence that Allan Ekberg is the person who
appeared before me, and said person acknowledged that he signed this instrument, on oath stated
that he was authorized to execute the instrument and acknowledged it as the Mayor of the City of
Tukwila to be the free and voluntary act of such party for the uses and purposes mentioned in the
instrument.
Dated this ___ day of , 2022.
[Stamp or Seal]
STATE OF WASHINGTON )
ss.
COUNTY OF KING )
(Print Name)
Residing at
My appointment expires
I certify that I know or have satisfactory evidence that XXXX is the person who appeared before
me, and said person acknowledged that she signed this instrument, on oath stated that she was
authorized to execute the instrument and acknowledged it the XXXX of Kirshenbaum & Goss to be the
free and voluntary act of such party for the uses and purposes mentioned in the instrument.
Dated this ___ day of , 2022.
[Stamp or Seal]
Notary Public for Washington
(Printed or Stamped Name of Notary)
Residing at
My appointment expires:
Kirshenbaum & Goss 6300 Lease Page 9 of 9
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��Awgs City of Tukwila
TO:
Thomas McLeod, Mayor
Mayor's Office - Marty Wine, Interim City Administrator
The city of opportunity, the community of choice
Mayor McLeod
Councilmembers
FROM: Marty Wine, Interim City Administrator
DATE: April 30, 2024
SUBJECT: City Administrator's Report
The City Administrator Report is meant to provide the Council, staff, and the community with an
update on the activities of the City and on issues that concern Tukwila. Please let me know if you
have any questions or need additional information about any of the following items.
I. Intergovernmental Update
• Meeting & Tour with Boeing: On April 10 Mayor McLeod and Economic Development
Administrator Speck met with Boeing at their Renton facility and were given a tour.
• Diversion Media Press Conference: Mayor McLeod joined Valley Communications and other
regional leaders at a Diversion Media press conference on April 16 announcing the co -location
of 911 and 988.
• Annual Affordable Housing Celebration: Mayor McLeod and Government Relations&
Strategic Innovations Director Miles participated in the 16th Annual Affordable Housing
reception on April 17.
• Region Ready Summit: On April 22 Mayor McLeod attended a Region Ready Summit
sponsored by the Seattle Sports Commission in preparation for the 2026 World Cup.
• PNW Education and Workforce Summit: Economic Development staff attended the Seattle
Southside Chamber of Commerce's PNW Education & Workforce Summit on April 25.
• US Small Business Administration Roundtable: Economic Development staff attended the
US Small Business Administration (SBA) monthly roundtable on April 25 at Evergreen
Business Capital, which is located in Tukwila.
• Regional Meeting re: Asylee Response: On April 22 the City hosted a meeting with Sound
Cities Association, Association of Washington Cities, and other regional cities interested in a
joint response on the asylee response.
II. Community Events
• South King County Career Showcase: Transportation Demand staff participated in a tabling
event at the South King County Career Showcase in Kent to share transportation information
and distribute Youth ORCA cards to high school attendees from South King County schools.
Tukwila City Hall • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov
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City Administrator's Report
April 30, 2024
Page 2
Other City of Tukwila staff also engaged youth about job opportunities at the City. The event
was organized by the South Seattle Chamber of Commerce and partners.
• Pacific Northwest Numismatists Association Show: The Tukwila Community Center hosted
the annual Pacific Northwest Numismatists Association Show. This show had a couple
hundred visitors each day to look at over $10 million worth of coins. Some visitors come from
as far away as New York just to visit this show.
• Spring Fling Pickleball Event: On April 20 the Spring Fling Pickleball Event was held at the
Tukwila Community Center. There was a total of 44 players in 4 different divisions with a
great mix of familiar and new faces.
• Juneteenth Event: Juneteenth will take place on June 19 from 11 AM-1 PM at the Sullivan
Center Plaza.
iii. Staff Updates
Public Safety
• Chief Dreyer continued to meet with other City stakeholders regarding the issues at Riverton
Park Church.
• The Community Engagement Coordinator facilitated a Flock Safety meeting with several
businesses in the city on 4/24.
• The CEC also coordinated a Mariblu townhall meeting on 4/10 regarding crime watch.
Project Updates
• Green River Trail Improvements: Estimated Completion: Aug 2024
Construction of a 700 linear feet of concrete multi -use trail within the right-of-way of the
Green River Trail. Started April 2024, the clearing and grubbing are done and rough grading of
the site is in process and electrical conduits will be installed for trail illumination.
• Stewardship:
o Maritime High School brought students to the Duwamish Hill Preserve for 4 work parties
to clear young blackberries in the pods.
o Washington Conservation Corps wrapped up a month of work at Tukwila Park. The crew
had a huge impact on the hillside above the restroom and removed loads of invasive ivy
to allow native plants to grow.
o The Service Board met on weekends at Duwamish Hill Preserve, cleared blackberry and
did a sound pollution test, results coming soon.
o Cascade Water Alliance offered virtual gardening classes to Tukwila residents.
o Maya Klem led a guided tree walk at Crestview Park, discussing the diverse canopy and
how each tree species contributes to a healthy urban forest.
o Duwamish Alive had over 45 volunteers, the Duwamish Tribe gave a welcome speech in
their native tongue and Jeff "Firewalker" Fergeson spoke about the work of the Wisdom
Keepers and the role of indigenous people in the climate change conversation.
o Big Picture School came out for their service -learning project, removed ivy and trash at
Crystal Springs Park
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Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov
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City Administrator's Report
April 30, 2024
Page 3
o Dirt Corps partnered with the YMCA and led an ivy removal work party at Crystal Springs
for teens with a provided lunch.
o EarthCorps led a volunteer event at Codiga Park, and their professional crews officially
started preserving the canopy at Southgate Park. They also brought out their new Foster
High School interns to the sites this week.
o Local Steward Heidi Watters led a group of more than 30 volunteers at Cottonwood
Corner for heavy mulching and blackberry removal.
o Resident Steward Debbie Gordon led a mulching parting at Riverton Park.
o BECU hosted a huge litter clean-up on the Green River Trail and removed 550 square feet
of blackberry behind their campus.
Boards, Commissions and Committees
We welcome the City Council to encourage community members to apply for vacant Board &
Commission positions.
• Arts Commission: The next meeting is scheduled for May 15, 2024.
VACANT: Student Representative.
• Civil Service Commission: The next meeting is scheduled for May 16, 2024.
No vacancies.
• COPCAB: The next meeting is scheduled for May 9, 2024.
VACANT: 1 School District Representative and Student Representative.
• Equity & Social Justice Commission: The next meeting is scheduled for June 6, 2024.
1 City Employee position term expires March 31, 2025.
1 Education/Community position term expires March 31, 2025.
2 Community positions terms expire March 31, 2025.
No vacancies.
• Human Services Advisory Board: The next meeting is scheduled for May 16, 2024.
1 Resident position term expires March 31, 2025.
1 Faith -Based position term expires March 31, 2025.
VACANT: 1 Business Community Representative.
• Library Advisory Board: The next meeting is scheduled for May 7, 2024.
4 Resident position terms expire March 31, 2025.
VACANT: 1 Resident position.
• Lodging Tax Advisory Committee: The next meeting is scheduled for May 10, 2024.
All positions are 1-year terms.
VACANT: 1 Business Collecting Tax Representative
• Park Commission: The next meeting is scheduled for May 8, 2024.
3 Community position terms expire March 31, 2025.
No vacancies.
• Planning Commission: The next meeting is scheduled for May 23, 2024.
No vacancies.
Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov
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UPCOMING MEETINGS AND EVENTS
MAY 2024
City Council meetings and Council Committee meetings will be conducted in a hybrid model, with in -person and virtual attendance available.
MAY6 MON
May7 TUE
May8 WED
MAY 9 THU
MAY 10 FRI
MAY 11 SAT
➢ Work Session
5:30 PM
City Hall Council
Chambers
Hybrid Meeting
➢ City Council
Regular Meeting
7:00 PM
City Hall Council
Chambers
Hybrid Meeting
➢ Library Advisory
Board
6:00 PM
Hybrid Meeting
➢ Park Commission
5:30 PM
Hybrid Meeting
FREE PUZZLE PARTY
SOCIAL
Join us for the monthly
social gathering to swap
puzzles or practice for
the next Puzzle
Palooza! For ages 8
and up.
6:00 PM
Tukwila Community
Center
12424 42"d Ave S
➢ Community Oriented
Policing Citizens
Advisory Board
6:30 PM
Hybrid Meeting
King County
METRO
SURVEY ON LINK LIGHT
RAIL IN SOUTH KING
COUNTY
Metro is seeking feedback
from communities on services
when the stations open. See
below for other languages.
Complete survey by today!
Click here for information.
SILVER SNEAKERS 101
Free program for older adults
through Medicare Advantage
plans. Learn if you're eligible.
10:00 AM
Tukwila Community Center
12424 42nd Ave S
King County
COMMUNITY REPAIR EVENT
Skilled volunteers will try to repair and
mend household items and clothing.
1:30 PM - 4:30 PM
Tukwila Community Center
12424 42"d Ave S
Click here to email for sign-up.
FREE & LOW-COST VETERINARY
CARE
Washington Health Outreach will set up
in the parking lot. First come, first served.
11:00AM-1:00PM
Renton Library
100 Mill Ave S, Renton
Click here for information.
MAY13 MON
May 14 TUE
May 15 WED
MAY16 THU
MAY 17 FRI
MAY 18 SAT
➢Community Services
and Safety
Committee Meeting
5:30 PM
City Hall - Hazelnut
Room
Hybrid Meeting
➢ Planning and
Community
Development Meeting
5:30 PM
6300 Building - 2"d Floor
Duwamish Conference
Hybrid Meeting
➢ City Council
Committee of the
Whole Meeting
7:00 PM
City Hall Council
Chambers
Hybrid Meeting
GREEN
TUKWILA
RESTORATION AT
RIVERTON
Help Tukwila stewards
clear weeds for fall
plantings.
11:30 AM - 1:30 PM
Riverton Park
13263 Macadam Rd S
Click here for
information.
King County
PET LICENSE LATE
FEES WAIVED THRU
JUNE 30!
A pet license provides
peace of mind should
your pet get lost. King
County reunited 831 lost
pets with their owner last
year. Your license also
helps fund vital, life-
saving work.
8:30AM-4:00PM
Mondays - Thursdays
Tukwila City Hall
6200 Southcenter Blvd
Or license online here.
Or call 206-296-2712.
PEACE OFFICERS
MEMORIAL
CEREMONY
Join us for this annual
ceremony in honor of
our Peace Officers.
9:00 AM
City Hall Flag Pole
6200 Southcenter Blvd
➢Arts Commission
6:00 PM
Hybrid Meeting
➢Civil Service
Commission
5:00 PM
Hybrid Meeting
Give Blood = Save 3 Lives
URGENT NEED THIS
SPRING! DONATE
AND ENTER TO WIN A
$1,000 GIFT CARD!
It takes 1,000 donors a
day to sustain a blood
supply for patients in
our community.
Click here to schedule
an appointment.
Or call 1-800-398-7888.
You can also donate
cord blood after the
birth of your baby to
save a life.
Click here for
information.
GREEN 4
TUKWILA
WALK & TALK, LITTER
CLEAN UP
You can make a difference by
cleaning up trash while
chatting with friends.
10:00 AM -11:30 AM
Duwamish Hill Preserve
3800 S 115th St
Click here for information.
FREE RECYCLING COLLECTION
9:00 AM — 3:00 PM
Tukwila Community Center
12424 42. Ave S
Click here for information.
Or call 206-938-8262.
GREEN t
TUKWILA
RESTORE DUWAMISH HILL
Join the Friends of the Hill to help restore
this area.
10:00 AM — 1:00 PM
Duwamish Hill Preserve
3800 S 115° St
Click here for information.
TEDDY BEAR CLINIC
Fun -filled, free family event hosted by
Puget Sound Fire. First 400 children
receive a free teddy bear courtesy of
Warm 106.9!
10:00 AM — 1:00 PM
PSF Station #74
24611 116Lh Ave SE, Kent
Click here for information.
CITY HALL & 6300 BUILDINGS ARE OPEN TO THE PUBLIC MONDAYS THRU THURSDAYS 8:30 AM - 4:00 PM
FREE PUZZLE PARTY SOCIALS AGES 8 AND UP MAY 9, JUN 13, JUL 11 & AUG 8 6:00 PM - 8:00 PM TUKWILA COMMUNITY CENTER
This is a monthly social gathering to swap puzzles or practice for our next Puzzle Palooza.
PEACE OFFICERS MEMORIAL CEREMONY MAY 15 9:00 AM CITY HALL - 6200 SOUTHCENTER BLVD
Join us for this annual ceremony to pay tribute to the brave local, state and federal peace officers who have died or been disabled in the line of duty.
FREE RECYCLING COLLECTION EVENT MAY 18 9:00 AM -3:00 PM TUKWILA COMMUNITY CENTER -12424 42ND AVE S
Click here for information. Or call 206-938-8262.
FOOD BANK OPENS: TUESDAYS, THURSDAYS AND SATURDAYS 10:00 AM - 2:30 PM 3118 S 140TH ST, TUKWILA
%%w-r:�cc VOLUNTEERS - In need of volunteers for food packaging or food distributions. To volunteer, click here to sign up.
Pa DONORS - Please donate at tukwilapantry.org/please-donate/. Donations can be dropped off on Tuesday -Saturday from 8 AM -11 AM or by appointment.
Click here for a current list of items in need.
STILL WATERS SNACK PACK NEEDS YOUR DONATIONS AND VOLUNTEER HELP!
SnackPack distributes food bags on Fridays to Tukwila students in need. Click here for the Snack Pack list.
VOLUNTEERS NEEDED ON WEDNESDAYS. Pack snacks every Wednesday at 9:30 AM.
To volunteer, email Stillwatersfamilyservices@gmail.com. To deliver food, click here to register with Tukwila School District.
Please donate to feed our Tukwila kids. Click here to donate online or mail checks to Still Waters, PO Box 88984, Tukwila WA 98138.
KING FREE ONLINE TUTORING AND HOMEWORK HELP FOR GRADES K THRU 12
coudtY Use a computer, tablet, smartphone or home phone to connect with tutors by phone or on Zoom. Click here for information.
LIBRARY
FUN ACTIVITIES AND OTHER EVENTS AT TUKWILA LIBRARY Click here for information.
ESCHEDULE YOUR FREE BULK ITEM PICKUP!
Tukwila residents can schedule a pickup of up to 4 free non -appliance bulky items, plus extra trash and smaller items. Click h
Recology. pickup, call 206-944-3900 or email Tukwila@recology.com.
73
Tentative Agenda Schedule
MEETING 1 —
REGULAR
MEETING 2 —
C.O.W.
MEETING 3 —
REGULAR
MEETING 4 —
C.O.W.
MAY 6
See below links for the
agenda packets to view
the agenda items:
May 6, 2024
Work Session
May 6, 2024
Regular Meeting
MAY 13
PRESENTATION
Peace Officers Memorial Day
Proclamation.
SPECIAL ISSUES
- Ordinance adopting Franchise
Agreement with Astound Broadband.
- Resolution adopting Financial Policies.
- Resolution adopting Purchasing Policy.
MAY 20
WORK SESSION
2023-2024 Comprehensive Plan
Update: Housing and other issues.
REGULAR MEETING
CONSENT AGENDA
- Ordinance adopting Franchise
Agreement with Astound Broadband.
- Authorize the Mayor to sign a grant
agreement with Washington State EMD
for upgrades to the City's MHz radio
system in the amount of $49,000.00.
- Resolution on 2024 SKHHP Work Plan
and Budget.
UNFINISHED BUSINESS
- Update on Surface Water
Comprehensive Plan.
- Ordinance adopting tiny house village
and emergency shelter regulations.
- Resolution adopting Financial Policies.
- Resolution adopting Purchasing Policy.
- Authorize the Mayor to sign a contract
with Washington State Energy Savings
Performance Contracting (ESPC) for a
Limited Notice to Proceed with Phase 1
MAY
Committee
cancelled
27
* *
�A f�OI n L D n"
M R H Hr
REME M EER & H O N O R
* i _
of the Whole meeting
due to the holiday.
City offices and
Community Center closed.
of the Tukwila Community Center
HVAC Replacement project, in the
amount of $1.6 million.
MEETING 1 —
REGULAR
MEETING 2 —
C.O.W.
MEETING 3 —
REGULAR
MEETING 4 —
C.O.W.
JUNE 3
WORK SESSION
Utility Rate Study: Revenue
Requirements
and Cost of Service Analysis.
REGULAR MEETING
PRESENTATIONS
- Introduction of the "Tukwila, City of
Opportunity Scholarship" recipients.
- Climate Change Capstone project
presentation.
- Equity Index Capstone project
presentation.
CONENT AGENDA
- Authorize the Mayor to accept the TIB
Complete Streets grant for the 2024
Overlay Program in the amount of
$400,000.00.
- Award a bid and authorize the Mayor
to sign a contract for the Sewer Lift
Station #5 Retrofit project, in the
amount of $1,110,000.00.
- Authorize the Mayor to sign a contract
for the 2024 Pavement Condition
Index (PCI) study.
UNFINISHED BUSINESS
Truck route ordinance.
JUNE 10
PUBLIC HEARING
A resolution adopting the 2025-2030
Transportation Improvement Program.
SPECIAL ISSUES
- A resolution adopting the 2025-2030
Transportation Improvement Program.
- An ordinance updating the City's
Tax Codes.
- Ordinance adopting Franchise
Agreement with Intermountain
Infrastructure Group.
JUNE 17
WORK SESSION
Ordinance relating to tenant protections.
REGULAR MEETING
CONSENT AGENDA
- Ordinance adopting Franchise
Agreement with Intermountain
Infrastructure Group.
- Ordinance revising TMC 3.14 "Sales
and Use Tax for Affordable Housing".
UNFINISHED BUSINESS
- An ordinance relating to tenant
protections.
- An ordinance updating the City's Tax
Codes.
- Update on Surface Water
Comprehensive Plan.
- A resolution adopting the 2025-2030
Six -Year Transportation Improvement
Program.
JUNE 24
SPECIAL ISSUES
- 2024 Council meeting schedule.
- Ordinance updating Accessory
Dwelling Unit (ADU) regulations.
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