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Reg 2024-12-02 COMPLETE AGENDA PACKET
Monday, Tukwila City Council Agenda ❖ REGULAR MEETING ❖ A a \ 0 Thomas McLeod, Mayor Counci/members: ❖ De'Sean Quinn •3 Tosh Sharp Marty Wine, City Administrator ❖ Armen Papyan ❖ Jovita McConnell Mohamed Abdi, Council President ❖ Dennis Martinez ❖ Hannah Hedrick ON -SITE PRESENCE: TUKWILA CITY HALL COUNCIL CHAMBERS 6200 SOUTHCENTER BOULEVARD REMOTE PARTICIPATION FOR THE PUBLIC: 1-253-292-9750, ACCESS CODE: 670077847# Click here to: Join Microsoft Teams Meeting For Technical Support: 1-206-433-7155 December 02, 2024; 7:00 PM • Ord #2751 • Res #2106 1. CALL TO ORDER / PLEDGE OF ALLEGIANCE / ROLL CALL 2. LAND ACKNOWLEDGEMENT The City of Tukwila is located on the ancestral lands of the Coast Salish people. We acknowledge their continuing connections to land, waters and culture. We pay our respects to their elders past, present and emerging. 3. PUBLIC COMMENTS including comment on items both on and not on the meeting agenda Those wishing to provide public on -site at Tukwila City Hall items both on and not on the To provide comment via phone citycouncil@ltukwilawa.gov comments may verbally address the City Council both or via phone or Microsoft Teams for up to 5 inutes for meeting agenda. or icroso Tea s, please email with your name and topic by 5:00 PM on the meeting date. your message is for public comment during the meeting, and Please clearly indicate that you will receive further instructions. 4. PRESENTATIONS a. Tukwila Pool Metropolitan Parks District Update. Kristine Selleck, Tukwila Pool District Administrator. Pg.1 5. CONSENT AGENDA a. Approval of Minutes b. Approval of Vouchers c. Authorize the Mayor to accept three grants from Sound Transit in the amount of $510,000.00 for a pedestrian connection between 152nd Street and the Tukwila International Boulevard (TIB) Station overflow parking lot; in the amount of $350,000.00 for traffic - calming along 52nd Avenue South; and $390,000.00 for improvements to the intersection of Southcenter Boulevard and TIB Station through the Sound Transit System Access Fund (SAF), for a total of $1,250,000.00. [Reviewed and forwarded to consent by the Transportation and Infrastructure Services Committee on 11/25/24] d. Ratify contract #24-041, and its Amendments No. 1 & 2, with CORT Party Rental for installation of a temporary tent, heater and generator refueling, and biweekly maintenance, in an amount not to exceed $391,019.46. [Reviewed and forwarded to consent by the Finance and Governance Committee on 11/25/241 e. Authorize the Mayor to sign a contract with Reid Middleton Inc. for structural plan review and inspection services for 2025-2026, in an amount not to exceed $300,000.00. [Reviewed and forwarded to consent by the Finance and Governance Committee on 11/25/24] (continued..) Pg.17 Pg.29 Pg•49 REGULAR MEETING December 02, 2024 Page 2 5. CONSENT AGENDA (cont..) f. Authorize the Mayor to sign Amendment No. 4 to contract #22-102 with Pace Engineers for additional engineering services, in the amount of $223,170.00. [Reviewed and forwarded to consent by the Transportation and Infrastructure Services Committee on 11/25/24] g. Authorize the Mayor to sign Amendment No. 2 to contract #24-093 with Otak, Inc. for additional design and engineering services for the Gilliam Creek Fish Barrier Removal & Habitat Enhancement Project, in the amount of $769,952.00. [Reviewed and forwarded to consent by the Transportation and Infrastructure Services Committee on 11/25/24] h. Authorize the Mayor to sign a contract with Seattle Rugby, LLC (DBA Seattle Seawolves Rugby) for a partnership agreement through December 1, 2026, in an amount not to exceed $180,000.00 (Lodging tax funded). [Reviewed and forwarded to consent by the Finance and Governance Committee on 10/28/24] Pg.63 Pg.93 Pg.113 6. UNFINISHED BUSINESS a. Authorize the Mayor to accept a King County Flood Control District (FCD) grant for design, permitting, and construction of the Gilliam Creek Erosion Repair project, in the amount of $479,631.00. b. Authorize the Mayor to sign Amendment No. 3 to contract #19-184 with King County, to accept the King County Conservation Futures Grant for the South 131st Street Drainage Improvements and Duwamish Hill Preserve projects, in the amount of $964,375.00. c. Ratify Ordinance No. 2747, levying the general taxes for the City of Tukwila in King County for the fiscal year commencing January 1, 2025, on all property, both real and personal, in said city, that is subject to taxation for the purpose of paying sufficient revenue to carry on the services of the several departments of said city for the ensuing year, with an excess property tax levy for the purpose of paying debt service on the city's unlimited tax general obligation bonds issued in 2016 and 2019, as required by law. )• Passed at the 11/18/2024 Regular Meeting < Pg.125 Pg.141 Pg.171 7. NEW BUSINESS a. Authorize the Mayor to approve a waiver to the Residency Requirement for the City Administrator, per Ordinance No. 2039. Pg.179 8. REPORTS a. Mayor b. City Council c. Staff — City Administrator Report Pg.181 9. MISCELLANEOUS 10. EXECUTIVE SESSION 11. ADJOURNMENT This agenda (Tukwila is available at www.tukwilawa.gov, and in alternate formats with advance notice for those with disabilities. Council meetings are audio and video taped. Available at www.tukwilawa.aov) If you are in need of translation or interpretation services at a Council meeting, please contact us at 206-433-1800 by 12:00 p.m. on the meeting date. WELCOME TO THE TUKWILA CITY COUNCIL MEETING The Tukwila City Council encourages community participation in the local government process and welcomes attendance and public comment at its meetings. MEETING SCHEDULE Regular Meetings are held at 7:00 p.m. on the 1st and 3rd Mondays of each month. The City Council takes formal action in the form of motions, resolutions and ordinances at Regular Meetings. Committee of the Whole Meetings are held at 7:00 p.m. on the 2nd and 4th Mondays of each month. The City Council considers current issues, discusses policy matters in detail, and coordinates the work of the Council at Committee of the Whole meetings. PUBLIC COMMENTS Members of the public are given the opportunity to address the Council for up to 5 minutes on items both on and not on the meeting agenda during Public Comments. The City Council will also accept comments on an agenda item when the item is presented in the agenda, but speakers are limited to commenting once per item each meeting. When recognized by the Presiding Officer, please go to the podium if on -site or turn on your microphone if attending virtually and state your name clearly for the record. The City Council appreciates hearing from you but may not respond or answer questions during the meeting. Members of the City Council or City staff may follow up with you following the meeting. PUBLIC HEARINGS Public Hearings are required by law before the Council can take action on matters affecting the public interest such as land -use laws, annexations, rezone requests, public safety issues, etc. The City Council Rules of Procedure provide the following guidelines for Public Hearings: 1. City staff will provide a report summarizing and providing context to the issue at hand. 2. City staff shall speak first and be allowed 15 minutes to make a presentation. 3. The applicant is then allowed 15 minutes to make a presentation. 4. Each side is then allowed 5 minutes for rebuttal. 5. After City staff and the applicant have used their speaking time, the Council may ask further clarifying questions of the speakers. 6. Members of the public who wish to address the Council on the hearing topic may speak for 5 minutes each. 7. Speakers are asked to sign in on forms provided by the City Clerk. 8. The Council may ask clarifying questions of speakers and the speakers may respond. 9. Speakers should address their comments to the City Council. 10. If a large number of people wish to speak to the issue, the Council may limit the total amount of comment time dedicated to the Public Hearing. 11. Once the Presiding Officer closes the public hearing, no further comments will be accepted, and the issue is open for Councilmember discussion. 12. Any hearing being held or ordered to be held by the City Council may be continued in the manner as set forth by RCW 42.30.100. For more information about the City Council, including its complete Rules of Procedure, please visit: tt s:// .tu ila aov/e a ents/city-council/ Tukwila Pool Metropolitan Park District (TPMPD) Contributing to the quality of life for our community, and for future generations, through welcoming, fun, safe and positive aquatic experiences at the Tukwila Pool Aquatic Recreation Facility Feasibility Study The Tukwila Pool Metropolitan Park District (TPMPD) completed an Aquatics Facility Feasibility Study on May 13, 2024, conducted by Schemata Workshop, Inc. and Counsilman-Hunsaker. This study, funded by a $100,000 grant from King County's Parks Levey - Aquatic Facilities program, assessed options for meeting the growing demand for aquatic programs in Tukwila, with considerations for renovating or replacing the district's 50-year-old facility. The Tukwila Pool, originally known as the South Central Pool, was constructed in 1972-73 as part of the Forward Thrust initiative. It is located on land leased from the Tukwila School District, situated between Showalter Middle School and Foster High School, alongside their sports fields. Ownership of the pool was transferred to the City of Tukwila in 2003, and in 2011, voters approved the creation of the Tukwila Pool Metropolitan Park District. The facility underwent significant upgrades in 2013, focusing on energy -efficient improvements to its HVAC, pool systems, and lighting as part of an ESCO project, along with the addition of a new plaster liner and locker room renovations. The recent feasibility study includes a comprehensive assessment of the existing facility, evaluations of multiple potential sites, and a review of current aquatic programs. Public outreach, which incorporated a community survey and three workshops centered on Market Analysis, Programming Options, and Conceptual Planning, provided insights that informed three main options: remodeling the existing facility, expanding it, or constructing a new facility on the same site. The study's findings provide a strategic framework for TPMPD to address community needs, plan for long-term sustainable aquatic programs, and address requirements for the aging facility. The report is available online at the TPMPD website:https://tukwilapool.org/tukwila-mpd-info/vision/. For more information, or to provide written comments and feedback on the feasibility study report, contact: Tukwila Pool Metropolitan Park District Attn: Bradley Harpin, Executive Director 4414 S. 144th St. Tukwila, WA 98168 Or by email: executivedirector@tukwilapool.org The Tukwila Pool Metropolitan Park District is a Special Purpose District: a publicly owned government entity funded through property taxes by the residents and businesses within the district boundaries. The vision of the TPMPD: is to contribute to the quality of life for our community, and for future generations, through welcoming, fun, safe, and positive aquatic experiences at the Tukwila Pool. 4414 S 144th St. - Tukwila, WA 98168 www.TukwilaPool.org 1 2 TuKwila P 0 o l METROPOLITAN PARK DISTRICT Tukwila City Council Presentation - Dec 2024 w ssion tate ent To provide a welcoming public aquatics facility managed in a fiscally responsible manner with a focus on educating all ages in the lifelong skills of water safety. We carry out this mission with a board and staff who are compassionate, inclusive, and responsive to the needs of our diverse community, working to foster positive and lifelong experiences with aquatic environments. Contributing to the quality of life for our community, and for future generations, through welcoming, fun, safe, and positive aquatic experiences at the Tukwila Pool. "Two younger boys came down to play (they don't know how to swim) and the 14-year-old accidentally fell in the lake water while playing with his older brother. He started sinking and my 14-year-old daughter, who just finished her adult swim class jumped in and got him back to safety. Without your scholarship and swimming classes, she would not have had the confidence and skills to do what she did today." 01 South Central Pool originally part of the 1968 Proposition 6, a Forward Thrust Parks and Recreation Bond. South Central Pool, built by King County and opened to the community. King County Parks Transfers South Central Pool (Tukwila Pool) to the City of Tukwila. Creation of the Tukwila Pool Metropolitan Park District. 4 SI Years comrvimti•ngntityhearuTukwkwilaila School District in I A Tukwila Pool MPD continues to provide critical water safety and aquatic recreation, health, and wellness programs and looks to the future to ensure water safety and aquatic programs remain accessible for generations to come. fill i20 The Tukwila Pool provides a welcoming public aquatics facility with a focus on educating all ages in the lifelong skills of water safety. Customers of the Tukwila Pool have access to a 25-yard, six -lane lap pool and a shallow pool that supports various aquatic programming while promoting a welcoming, fun, and safe aquatic experience at Tukwila Pool. High School Physitair Education ornmunity CPRMED & First Aid Certifications Employment Opportunities Lifeguard certifications Current Facility & Space Limitations 0 ,a..,,,N,,,,,i,s...-,s-2.9tral 0 --, Noise Con troi s In 2023, the Tukwila Pool MPD conducted an aquatic feasibility study funded by a $100,000 King County Parks Levy Grant. The study assessed and explored opportunities for improvement and provided a path forward to ensure the pool can better serve the community's evolving needs in Water Safety, Health & Wellness, Recreation, and Social Connection. Multipte water areas are necessary to accommodate swimming lessons, fitness programming, and recreational community swimming. A warm water pool is needed to support various youth, seniors, and recreation programs. Additionally, a new facility must include modem, aCCO agn gel 0 d at' g I. 0 gg Ker m fa, ri („), s C 0 ra 1,„ „so is, a of g soaces,, A r— would provide a valuable gathering space for the community and could also be used for Tukwila Pool training and certification classes. Informed By Input Input received from the public and TPMPD stakeholders, the study includes options for remodeling the existing facility, expanding the existing facility, or demolishing it for a new facility on the existing site. It further outlines cost and potential funding models for the three options. Tools To Guide The Tukwila Pool MPD The study will guide the TPMPD to identify and analyze community needs, research options for long- term sustainable aquatic programs for the Tukwila Community, and address requirements for the aging facility. Completed Aquatics Feasibility Study In 2023, the Tukwila Pool MPD conducted an Aquatic Feasibility Study, assessing the facility, evaluating sites, reviewing programs, and gathering community input through a survey and workshops. The Study Includeds researching options for a remodel, remodel & expansion of existing facility or new facility on the existing site. v N Renovation • Shallow pool converted to warm water pool • Locker room renovations • Addition Of O Individual Family Changing Rooms • Multi-purpose/party room • Staff Support Spaces O Lifeguard Station O Outdoor Splash Pad Slide Rooms New Facility • Concepts are ideas that help visualize a new facility. • Option 3 allows O greater flexibility when envisioning an aquatics facility that can accommodate a variety of aquatic programming that meet the needs of the community. • Brand new infrastructure. V • Existing pool converted to an 8- lane pool O Offset diving well • New Warm Water Facility o Party Room o Slide • Locker Room Renovations • Addition Of: o Individual Family Changing Rooms O Staff Support Spaces o Lifeguard Station o Outdoor Splash Pad o Multipurpose Community Room re, S schemata workshop Engagement: • Public Feedback Sessions: Host events to gather community insights and priorities. • Surveys and Focus Groups: Collect targeted input from diverse user groups. • Regular Updates: Provide transparent updates through newsletters, social media, and public meetings. Review and Refine Feasibility Study: • Incorporate Feedback: Adjust recommendations based on public input and expert review. • Tukwila Pool MPD Board of Commissioners Review: Present finding and recommendations for approval. • Timeline Development: Establish realistic timelines for design, funding, and construction phases. Long -Ter Lease: Work with Tukwila School Dist. on a Long -Term Lease Amendment. • Long-term stability will enable the TPMPD to maximize the impact of a major development award. Funding Strategy: • Explore grants, partnerships, and potential ballot initiatives. • January 2025 Grant Proposal Deadline 0 $5,000,000 King County Parks Levy Grant. "r TUKwila PoOl METROPOLITAN PARK DISTRICT Y //p///- APpo fik/,/ / epp 01 16 COUNCIL A GRNDA SYNOPSIS Initials Meeting Date Prepared Ig Mayar's review Council review 12/02/24 JR ITEM INFORMATION ITEM No. 5.C. STAFF SPONSOR: CATRIEN DE BOER ORIGINAL AGENDA DATE: 12/02/24 AGENDA ITEM TITLE Accept Three Sound Transit System Access Fund Grants S 152nd Ped Connection, 42nd Ave Bikeway, and SCB Ped/Bike Upgrades. CATEGORY ❑ Discussion Mtg Date ® Motion Mtg Date 12/02/24 I- Resolution Mtg Date E Ordinance Mtg Date I- Bid Award Mtg Date ❑ Public Hearing Mtg Date I- Other Mtg Date SPONSOR Council I—Mayor❑HR DCD ❑Finance I— Fire ❑IS ❑P&R ❑Police IIPIW ❑Court SPoNSoR's In February 2024, Sound Transit approached the City with a list of projects aimed at SUMMARY improving connectivity and access to the TIB Light Rail Station. Each project will improve station access and public safety. Council is being asked to accept three Sound Transit System Access Fund grant awards totaling 1,250,000. REVIEWED BY Trans&Infrastructure E CommunitySvs/Safety P Finance Comm. fl Planning/Economic Dev. E Arts Comm. P Parks Comm. n Planning Comm. 11/25/24 COMMITTEE CHAIR: ARMEN PAPYAN 1— LTAC DATE: RECOMMENDATIONS: SPONSOR/ADMIN. Commn Public Works Department IEE Unanimous Approval; Forward to the Regular Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $1,250,000 $0.00 $0.00 Fund Source: GRANT Comments: MTG. DATE RECORD OF COUNCIL ACTION 12/02/24 MTG. DATE ATTACHMENTS 12/02/24 Informational Memorandum dated 11/22/24 Conceptual Designs and Maps Minutes from Transportation and Infrastructure Committee meeting of 11/25/24 (distributed separately) 17 18 Public ent- Pete Mayer Interim Dire ThomasMcLeod, Mayor INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Services Committee FROM: Pete Mayer, Deputy City Administrator/ Interim Public Works Director BY: Catrien de Boer, Public Works Analyst CC: Mayor McLeod DATE: November 22, 2024 SUBJECT: Accept Three Sound Transit System Access Fund Grants S 152nd Ped Connection, 42nd Ave Bikeway, and SCB Ped/Bike Upgrades. Project No. 91710303, 92510401, and 92510405 ISSUE Accept three Sound Transit System Access Fund (SAF) Grant Awards to improve access to the TIB Light Rail Station. First, Tukwila was awarded $510,000 for the design and construction of a pedestrian connection between 152nd St and the TIB Station overflow parking lot. Second, Tukwila was awarded $350,000 to add a traffic -calmed bikeway along 42nd Ave S. Third, Tukwila was awarded $390,000 to improve the Southcenter Blvd intersection near the TIB Station. These grants total to $1,250,000. BACKGROUND In February 2024, Sound Transit approached the City with a list of projects aimed at improving connectivity and access to the TIB Light Rail Station. The City and Sound Transit Teams ranked the projects and selected three to move forward with. These are direct investments in the City that were approved by the Sound Transit board on March 28, 2024. City staff believe these are meaningful additions to improve station access and public safety. DISCUSSION The first project will develop a pathway connection between the TIB Station overflow parking lot to the existing multi -use path dead-end on S 152nd St. This will include a pathway, marked crossing, lighting, and a retaining wall to allow for this direct connection. The second project will develop a traffic -calmed bikeway along 42nd Ave S between S 150th St and Southcenter Blvd. The third project will improve the existing bike lanes and crosswalks on Southcenter Blvd within a half -mile of TIB Light Rail Station; re- channelize to 11 ft general purpose lanes and add separated bike lanes; and upgrade high -visibility crosswalk markings at the station entrance/intersection. FISCAL IMPACT The City has been awarded grants for three different projects. There is no city match associated with these grant awards. Award Amount S 152nd Ped Connection $510,000 42nd Ave S Bikeway $350,000 Southcenter Blvd Intersection Improvements $390,000 TOTAL $1,250,000 19 RECOMMENDATION Council is being asked to accept three Sound Transit System Access Fund grant awards and consider this item on the consent agenda on the December 2, 2024 Meeting. Attachments: Conceptual Designs and Maps 20 Y PLAN 0 10 20 40 SCALE IN FEET LIGHT RAIL PARKING AVALON APARTMENTS REMOVE 2-3 PARKING SPACES, RELOCATE TRASH AND RECYCLING ON -SITE. 420SF ROW NEEDED. MODULAR BLOCK WALL IF NECESSARY. REMOVE ONE PARKING SPOT, REMOVE TREE. CEMENT CONCRETE CROSSWALK, MATCH EXISTING STYLE. REMOVE TREE, PROTECT LIGHT, RESET SIGNS. 80 THE CONFLUENCE APARTMENTS OPTION 1: CONDUIT EXTENSION GMw FROM EXISTING SYSTEM. REMOVE EXISTING PATH. NEW PED SCALE LUMINAIRE. PROTECT ARBORVITAE. OPTION 2: CONDUIT EXTENSION FROM EXISTING SYSTEM. REMOVE ONE PARKING SPOT. TUKWILA STATION APARTMENTS, SOUND TRANSIT PATH CONNECTION CITY OF TUKWILA- TIB LIGHT RAIL STATION KPG PSOMAS Seattle 3131 Elliott Avenue, Suite 400 Seattle, WA 98121 206.286.1640 Tacoma 1 Wenatchee ( KPG.com 22 Stride Bus Rapid Transit Access Allowance Support: Additional Projects Identification Memo Project 1 o-N13b: High -cost 42nd Ave S Bikeway Project 10-N13b Tukwila International Boulevard Station Project Title: High -cost 42nd Ave S Bikeway Total Cost Estimate: $350,000 Bike Lane Wide Sidewalk (8') Shared Lane Markings Study Location for Ped Crossing SOUNDTRANSIT N N EGAAORD Project Description Jurisdiction: City of Tukwila Develop a traffic calmed bikeway along 42' Ave S between S 150th St and Southcenter Blvd (approx. 950ft). Emulate the character of the bike facility on 42nd Ave S south of Southcenter Blvd. Add striped bike lanes on both sides of the roadway between South Center Blvd and S 151st St. Continue the southbound bike lane on the west side of the street to S 150th St. Between S 151' St and S 150' St widen the sidewalk on the east side of the street to create a shared, widened sidewalk as a low traffic stress option, with an in -lane shared lane marking for more confident bicyclists to remain in the roadway. This intervention requires the removal of on -street parking for one block on the west side of the roadway. At the intersection of S 152nd St study the crossing for a marked crosswalk to connect the new Sound Transit funded sidewalk project to the adjacent bus stop and/or as a school crossing opportunity. The segment of roadway is recommended as a bicycle friendly route with a 30mph speed limit in the City of Tukwila's Non -motorized Plan. The City of Tukwila supports a multi -use path or bikeway investment on 42nd Ave S. Cost Estimate Table 56 Preliminary Cost Estimate for Project 10-N13b High -cost Option Pre Construction Subtotal Professional Services Subtotal Grand Total $239,244 $113,163 $352,407 Rounded Grant Total $350,000 Detailed cost estimate can be found in Appendix A Page 5-14 i Stride Bus Rapid Transit Access Allowance Support: Additional Projects Identification Memo November 2023 DRAFT-- For internal discussion only. Not reviewed or approved on behalf of any party_ 23 Stride Bus Rapid Transit Access Allowance Support: Additional Projects Identification Memo Figure 59 Further developed conceptual Design for Project 10-N13b *7, Alt'ernatire'i „ 4204Street from South Cont.'44 to15203 Stpset 'It el•I6, 0,10 OP 4P5 Page 5-15 I Stride Bus Rapid Transit Access Allowance Support: Additional Projects Identification Memo November 2023 trf For infernal discussion only. Not reviewed or approved on behair of any party. Project Name 10-N13b High -cost 42nd Ave S Bikeway Develop a traffic calmed bikeway along 42nd Ave 5 between 5150th St and Southcenter Blvd (approx. 950ft). Emulate the character of the bike facility on 42nd Ave 5 south of Southcenter Blvd. Add striped bike lanes on both sides of the roadway between South Center Blvd and S 151st St. Continue the southbound bike lane on the west side of the street to S 150th St. Between S 151st St Project Description and 5 150th St widen the sidewalk on the east side of the street to create a shared, widened sidewalk as a low traffic stress option, with an in -lane shared lane marking for more confident bicyclists to remain in the roadway. This intervention requires the removal of on -street parking for one block on the west side of the roadway. At the intersection of 5152nd St study the crossing for a marked crosswalk to connect the new Sound Transit funded sidewalk project to the adjacent bus stop and/or as a school crossing opportunity. The segment of roadway is recommended as a bicycle friendly route with a 30mph speed limit in the City of Tukwila's Non -motorized Plan. The City of Tukwila supports a multi -use path or bikeway investment on 42nd Ave S. Corridor 1-405, 51 Line Station Tukwila International Blvd Station Jurisdiction Tukwila Notes and Assumptions Assuming connection to existing storm drainage network Prepared by NN, MAP Date 10/10/2023 Checked by CEH Date 10/19/2023 Project 10-N13b Tukwila International Boulevard' Station ivffi raw : Eel 3,0 4ffiffitl m,, 2 !,may Tate Ca* LetintetE 1101092 nay, 04130o2nc 1000c:esw.w00 ra.'r _ y _ NM'? l,o oroo,€o,' Paa1d tfficnffing 19 We', ifl 1k"Nl$jFM#v?} - 44 �tire:�V.i%:Oa Desaripiidn '. Fsresntage Based Allocations Unit Quantity tinitCost(2023) Tota[Cost Notes. and Assumptions Demolition LS $126,920 5% $6,346 Site Utilities/Utility Relocation LS $126,920 5% $6,346 2 grate inlets converted to curb inlets Traffic control LS $126,920 10% $12,692 Mobilization LS $126,920 10% $12,692 Pedestrian, Bike Access, and Accommodation, Landscaping Concrete Sidewalk SY 301 $80 $24,080 Curb Ramps EA 3 $3,000 $9,000 Street Trees EA 0 $1,200 $0 Asphalt Paving (3'i SY 44 $200 $8,800 Concrete Curb and Gutter LF 250 $75 $18,750 Roadway drainage, linear curb EA 2 $25,000 $50,000 Roadway drainage, curb corner EA 0 $35,000 $0 Roadway drainage, reset existing structure EA 0 $7,500 $0 Paint, White line. 4" LF 4000 $2 $8,000 Allowance to rechannelize exiting roadway Paint, Yellow line. 4" LF 2000 $2 $4,000 Allowance to rechannelize exiting roadway Paint, High Visibility Crosswalk. Per Lane LN 7 $120 $840 Allowance to rechannelize exiting roadway Paint, Stop Bar, 24" LN 6 $75 $450 Allowance to rechannelize exiting roadway Yield pavement symbols LN 0 $500 $0 Pavement symbols EA 10 $300 $3,000 Allowance to rechannelize exiting roadway Bike Intersection Channelizatioo EA 0 $4,000 $0 Tuff Curb and Post LF 0 $50 $0 Speed hump EA 0 $4,500 $0 Traffic Signals and Crossing Protection Rectangular Rapid Flashing Beacon (RRFB), hard voed EA 0 $30,000 $0 Traffic signal EA 0 $750,000 $0 Electrical service connection EA 0 $20,000 $0 Subtotal $164,996 Con2ngencv 45% $74,248 Construction Subtotal $239,244 Professional Services Development/Design Consuftanl LS 12% $28,709 Agency Staff Administration LS 14% $33,494 Construction Management LS 4% $9,570 Legal, Permits, Fees LS 10% $23,924 Start-up LS 3% $7,177 Subtotal $102,875 Contingency 10% $10,288 Professional Services Subtotal $113,163 Grand Total $352,407 Rounded Grand Total $350,000 25 Stride Bus Rapid Transit Access Allowance Support: Additional Projects Identification Memo Project 10-N6: Southcenter Blvd Bikeway and Pedestrian Crossing Upgrades Figure 5-5 Conceptual Design for Project 10-N6 Project 10-N6 - Tukwila International Boulevard Station Project Title: Southcenter Blvd Bikeway and Pedestrian Crossing Upgrades Total Cost Estimate: $390,000 Tuff Curb and Post (1,000 LF per side) Stripe 11' general purpose lanes (1,500 LF) kLSN SDUNDTRARSIT 1 N'Ee n a� c High Visibility Pedestrian Crossing (2 EA) Intersection bike channelization (4 EA) Project Description Jurisdiction: City of Tukwila Description: Improve the existing bike lanes and crosswalks on Southcenter Blvd within 0.5 mile of Tukwila International Boulevard Station. Rechannelize roadway to accommodate separated bike lanes: 11' general purpose lanes, tuff curb and post. Tighten the intersection at both legs of 40th Ave S to shorten the crossing distance for people biking and walking. Add bike channelization such as crossbikes at the intersection of Southcenter Blvd and TIBS station entrance. Upgrade crosswalk markings to high visibility at Southcenter Blvd/TIBS station entrance and Southcenter Blvd/42nd Ave S. Cost Estimate Table 5-3 Preliminary Cost Estimate for Project 10-N6 COStatinta Construction Subtotal Professional Services Subtotal Grand Total 2023 $261,497 $123,688 $385,185 Rounded Grant Total $390,000 Detailed cost estimate can be found in Appendix A Page 5-10 I Stride Bus Rapid Transit Access Allowance Support: Additional Projects Identification Memo November 2023 LO C �qFT-- For internal discussion only. Not reviewed or approved on behalf of any party. Project Name 10-N6 Southcenter Blvd Bikeway and Pedestrian Crossing Upgrades Improve the existing bike lanes and crosswalks on Southcenter Blvd within 0.5 mile of Tukwila International Boulevard Station. Rechannelize roadway to accommodate separated bike lanes: 11' Project Description general purpose lanes, tuff curb and post. Tighten the intersection at both legs of 40th Ave S to shorten the crossing distance for people biking and walking. Add bike channelization such as crossbikes at the intersection of Southcenter Blvd and TIBS station entrance. Upgrade crosswalk markings to high visibility at Southcenter Blvd/TIBS station entrance and Southcenter Blvd/42nd Ave 5. Corridor 1-405, S1 Line Station Tukwila international Blvd Station Jurisdiction Tukwila Notes and Assumptions Corridor distance is 1,500' LF from TIBS access to 100' east of 42nd Ave S Prepared by NN, MAB Date 10/10/2023 Checked by CEH Date 10/19/2023 Project i =N a Tukwila n rr ti naBoulevard Station TillI Cw t.) an er.:Iripwo i ',51➢11WIBitr.Orr Description Percentage Based Allocations link Deadly UnHGost120231. Total Cost Notes and Assumptions Demolition LS S138,725 5% $6,936 Site Utilities/Utility Relocation LS S138.725 5% $6,936 Traffic control LS $138.725 10% $/3,973 Mobilization LS $138.725 10% $13,873 Pedestrian, Bike Access, and Accommodation, Landscaping Concrete Sidewalk SY 0 $80 $0 Curb Ramps EA 0 $3,000 $0 Street Trees EA 0 $1,200 $0 Asphalt Paving (3) SY 0 $200 $0 Concrete Curb and Gutter LF 0 $75 $0 Roadway drainage; linear curb EA 0 $25,000 $0 Roadway drainage, curb comer EA 0 $35,000 $0 Roadway drainage, reset existing structure EA 0 $7,500 $0 Paint, White line, 4" LF 3000 $2 $6,000 Allowance to rech0000ftze exiting roadway Paint. Yellow line, 4" LF 3000 $2 $6,000 Allowance to rechannelize exiting roadway Paint. Nigh Visibility Crosswalk, Per Lane LN 10 $120 $1,200 Paint. Stop Bar, 24" LN 7 $75 $525 Yield pavement symbols LN 0 $500 $0 Pavement symbols EA 30 $300 $9,000 Bike symbols, turn arrows Bike Intersection Channelization EA 4 $4,000 $16,000 Includes paint and post square -up treatments of 40th Ave Tuff Curb and Post LF 2000 $50 $100,000 1000 LF per side assuming reduction for driveways Speedhump EA 0 $4.500 $0 Traffic Signals and Crossing Protection Rectangular Rapid Flashing Beacon (RRFB), hard wired EA 0 $30.000 $0 Traffic signal EA 0 $750.000 $0 Electrical service connection EA 0 $20.000 $0 Subtotal $180,343 Contingency 45% $81,154 Construction Subtotal $261,497 Professional Services DevelopmenVDesogn Consultant LS 12% $31,380 Agency Staff Administration LS 14% $36,610 Construction Management LS 4% $10,460 Legal. Permits, Fees LS 10% $26,150 Start-up LS 3% $7,845 Subtotal $112,444 Contingency 10% $11,244 Professional Services Subtotal $123,688 Grand Total $385,185 Rounded Grand Total $390,000 27 28 COUNCIL A GRNDA SYNOPSIS Initials Meeting Date Prepared (y Mayor's review Council review 12/2/24 BJM ITEM INFORMATION ITEM No. 5.D. STAFF SPONSOR: BRANDON MILES ORIGINAL AGENDA DATE: 12/ 2/ 24 AGENDA ITEM TITLE Ratify the Mayor's authorization to enter a contract with Cort Rental to install a temporary tent at the Riverton Parked United Methodist Church in Tukwila, not to exceed $391,019.46. CATEGORY Discussion Mtg Date /1 Motion Mtg Date 12/2/24 El Resolution Mtg Date E Ordinance Mtg Date E Bid Award Mtg Date E Public Hearing Mtg Date ❑ Other Mtg Date SPONSOR LJ Council Mayor Admin Svcs ❑ DCD ❑ Finance ❑ Fire ❑ P&R ❑ Police ❑ PW SPONSOR'S SUMMARY On October 6, 2023 Mayor Allan Ekberg issued a proclamation declaring an emergency to respond to the growing influx of asylum seeker in the City. The proclamation was subsequently ratified by the City Council. Tukwila Municipal Code (TMC) 2.57 allows the Mayor to quickly execute agreements, even above the Mayor's signing authority when an emergency has been declared. TMC 2.57.040 (3) requires that the City Council ratify the agreements the Mayor has signed to respond to the emergency. REVIEWED BY ❑ Trans&Infrastructure Svcs ❑ Community Svcs/Safety 11 Finance & Governance ❑ Planning & Community Dev. LTAC ❑ Arts Comm. DATE: NOVEMBER 25, 2024 ❑ Parks Comm. ❑ Planning Comm. COMMITTEE CHAIR: QUINN RECOMMENDATIONS: SPoNsoR/ADMIN. Approve, forward to consent. COMMITTEE Unanimous approval, forward to consent. COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED $391,019.46 AMOUNT BUDGETED APPROPRIATION REQUIRED $N/A $N/A Fund Source: MOST LIKLEY GRANT REIMBURSED. Comments: MTG. DATE RECORD OF COUNCIL ACTION 12/2/24 MTG. DATE ATTACHMENTS 12/2/24 Informational Memoradum, dated November 19, 2024. Contract & Amendments 1 & 2 11/25 Finance & Governance Committee minutes (distributed separately) 29 30 City of Tukwila Thomas McLeod, Mayor INFORMATIONAL MEMORANDUM TO: Tukwila City Council FROM: Brandon Miles, Director of Strategic Initiatives & Government Relations CC: Thomas McLeod, Mayor DATE: November 19, 2024 SUBJECT: Ratification of Cort Rental Agreement ISSUE Ratify the Mayor's authorization to enter a contract with Cort Rental to install a temporary tent at the Riverton Parked United Methodist Church in Tukwila, not to exceed $391,019.46. BACKGROUND On October 6, 2023, Mayor Allan Ekberg issued a proclamation declaring a state of emergency to respond to the growing influx of asylum seekers in the City. The proclamation was subsequently ratified by the City Council. Tukwila Municipal Code (TMC) 2.57 allows the Mayor to quickly execute agreements, even above the Mayor's signing authority when an emergency has been declared. TMC 2.57.040 (3) requires that the City Council ratify the agreements the Mayor has signed to respond to the emergency. DISCUSSION As part of the City's strategy to provide humanitarian housing, while looking for long term housing solutions for asylum seekers, the City rented a "FEMA style" tent. At its peak, the tent housed 77 individuals. The City successfully found housing solutions for people in the tent and the tent has now been removed. FINANCIAL IMPACT The total financial expenditure was $391,019.46. The City expects to receive grant funds to reimburse the City for most, if not all, of the costs. RECOMMENDATION Ratify the Mayor's execution of a contract with Cort Rental in the amount of $391,019.46. ATTACHMENT Executed contract with Cort Rentals. 31 32 47 City of Tukwila 6200 Southcenter Boulevard, Tukwila WA 98188 Agreement Number: 24-041(b) Council Approval N/A CONTRACT FOR SERVICES Amendment #2 Between the City of Tukwila and CORT Party Rental That portion of Contract No. 24-041 between the City of Tukwila and CORT Party Rental is hereby amended as follows: Section 2: The total amount to be paid per Section 2 is hereby increased to $391,019.46. Section 4: The contract duration is hereby amended to have an end date of November 5th 2024. Exhibit C: Exhibit C is hereby amended to reflect the increase in total contract consideration shown in Section 2. All other provisions of the contract shall remain in full force and effect. Dated this 23rd day of October, 2024. 33 Initial ** City signatures to be obtained by ** Contractor signature to be obtained by City Clerk's Staff ONLY. ** sponsor staff. ** CITY OF TUKWILA CONTRACTOR: Signed by: bw�aS ka,cobt „F„.„,„eFaenr Thomas McLeod, Mayor ATTEST/AUTHENTICATED: Signed by: VlO4AR9746FAMF8 Andy Youn, CMC, City Clerk APPROVED AS TO FORM: Signed by: I%`FE4 F'... Office of the City Attorney By: ,--Signed by: \.— 1S60ACO2A49E41E... Printed Name: Fel i X Fel i pa Title: Project Manager 34 CA Reviewed May 2020 Page 2 of 3 AGREEMENT FOR CONTRACT SERVICES Exhibit C: Contract Coding (AMD #2) Item # Description (30 characters) GL Key GL Object JL Key JL Object Amount ($) 1 Tent Installation GF000510 541007 12301001 5000000 14,388.51 2 1st 28-Day Period Rental 39,876.67 3 2nd — 7th 28-Day Period Rental 226,423.04 4 Final 28-Day Period Rental 39,866.80 5 Tent Removal 10,359.31 6 Diesel Refueling 15,854.40 7 Generator Refueling 7,266.60 8 Maintenance Checks 6,000.00 9 Final Month of Rental + Closeout 30 984.13 ' Total: $391,019.46 Notes: • Contractor shall be paid via check mailed by United States Postal Service • Contractor shall be paid only upon issuance of written invoice(s) to the City • Verification of work shall be provided by Innovative Impact Strategies CA Reviewed May 2020 Page 3 of 3 35 36 City of Tukwila 6200 Southcenter Boulevard, Tukwila WA 98188 Agreement Number: 24-041a Council Approval N/A CONTRACT FOR SERVICES Amendment #1 Between the City of Tukwila and CORT Party Rental That portion of Contract No. 24-041 between the City of Tukwila and CORT Party Rental is hereby amended as follows: Section 2: The total amount to be paid per Section 2 is hereby increased to $360,035.33. Section 4: The contract duration is hereby amended to have an end date of October 27, 2024. The City of Tukwila reserves the right to end its rental of assets from the contractor on September 27, 2024. Exhibit C: Exhibit C is hereby amended to reflect the increase in total contract consideration shown in Section 2. All other provisions of the contract shall remain in full force and effect. Dated this 26th day of August, 2024. CA Reviewed May 2020 Page 1 of 2 37 City of Tukwila 6200 Southcenter Boulevard, Tukwila WA 98188 CITY OF TUKWILA CONTRACTOR: Thomas McLeod, Mayor ATTEST/AUTHENTICATED: Andy Youn, CMC, City Clerk APPROVED AS TO FORM: Signed by: a t CC499CA4165C452... Office of the City Attorney By: Signed by: Lil t,(i Ft,(ipa 1566ACO2A49E41 E... Printed Name: Felix Fel i pa Title: Project Manager 38 CA Reviewed May 2020 Page 2 of 2 AGREEMENT FOR CONTRACT SERVICES Exhibit C: Contract Coding (AMD #1) Item # Description (30 characters) GL Key GL Object JL Key JL Object Amount ($) 1 Tent Installation GF000510 541007 12301001 5000000 14,388.51 2 1st 28-Day Period Rental 39,876.67 3 2nd — 7th 28-Day Period Rental 226,423.04 4 Final 28-Day Period Rental 39,866.80 5 Tent Removal 10,359.31 6 Diesel Refueling 15,854.40 7 Generator Refueling 7,266.60 8 Maintenance Checks 6,000.00 Total: $360,035.33 Notes: • Contractor shall be paid via check mailed by United States Postal Service • Contractor shall be paid only upon issuance of written invoice(s) to the City • Verification of work shall be provided by Innovative Impact Strategies Initial Initial 39 40 City of Tukwila 6200 Southcenter Boulevard, Tukwila WA98188 CONTRACT FOR SERVICES Contract Number: 24-041 Approved per Emergency Proclamation 10/06/23 This Agreement is entered into by and between the City of Tukwila, Washington, a non -charter optional municipal code city hereinafter referred to as "the City," and CORT Party Rental, hereinafter referred to as "the Contractor," whose principal office is located at 6101 Associated Boulevard Suite 102 Everett, WA 98203. WHEREAS, the City has determined the need to have certain services performed for its citizens but does not have the manpower or expertise to perform such services; and WHEREAS, the City desires to have the Contractor perform such services pursuant to certain terms and conditions; now, therefore, IN CONSIDERATION OF the mutual benefits and conditions hereinafter contained, the parties hereto agree as follows: 1. Scope and Schedule of Services to be Performed by Contractor. The Contractor shall perform those services described on Exhibit A attached hereto and incorporated herein by this reference as if fully set forth. In performing such services, the Contractor shall at all times comply with all Federal, State, and local statutes, rules and ordinances applicable to the performance of such services and the handling of any funds used in connection therewith. The Contractor shall request and obtain prior written approval from the City if the scope or schedule is to be modified in any way. 2. Compensation and Method of Payment. The City shall pay the Contractor for services rendered according to the rate and method set forth on Exhibit A attached hereto and incorporated herein by this reference. The total amount to be paid shall not exceed $284,035.33 at a rate per Exhibit A plus estimates for heater and generator refueling and bi-weekly maintenance checks. 3. Contractor Budaet. The Contractor shall apply the funds received under this Agreement within the maximum limits set forth in this Agreement. The Contractor shall request prior approval from the City whenever the Contractor desires to amend its budget in any way. 4. Duration of Aareement. This Agreement shall be in full force and effect for a period commencing February 27, 2024, and ending August 27, 2024, unless sooner terminated under the provisions hereinafter specified. 5. Independent Contractor. Contractor and City agree that Contractor is an independent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither Contractor nor any employee of Contractor shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or contributing to the State Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to the Contractor, or any employee of the Contractor. 6. Indemnification. The Contractor shall defend, indemnify and hold the Public Entity, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or in connection with the performance of this Agreement, except for injuries and damages caused by the sole negligence of the Public Entity. CA Revised May 2020 Page 1 of 4 41 Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Contractor and the Public Entity, its officers, officials, employees, and volunteers, the Contractor's liability hereunder shall be only to the extent of the Contractor's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Contractor's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 7. Insurance. The Contractor shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Contractor, their agents, representatives, employees or subcontractors. Contractor's maintenance of insurance, its scope of coverage and limits as required herein shall not be construed to limit the liability of the Contractor to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. A. Minimum Scope of Insurance. Contractor shall obtain insurance of the types and with the limits described below: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. Automobile liability insurance shall cover all owned, non -owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 2. Commercial General Liability insurance with limits no less than $2,000,000 each occurrence, $2,000,000 general aggregate and $2,000,000 products -completed operations aggregate limit. Commercial General Liability insurance shall be as least at broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors, products -completed operations, stop gap liability, personal injury and advertising injury, and liability assumed under an insured contract. The Commercial General Liability insurance shall be endorsed to provide a per project general aggregate limit using ISO form CG 25 03 05 09 or an equivalent endorsement. There shall be no exclusion for liability arising from explosion, collapse or underground property damage. The City shall be named as an additional insured under the Contractor's Commercial General Liability insurance policy with respect to the work performed for the City using ISO Additional Insured endorsement CG 20 10 10 01 and Additional Insured -Completed Operations endorsement CG 20 37 10 01 or substitute endorsements providing at least as broad coverage. 3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. B. Public Entity Full Availability of Contractor Limits. If the Contractor maintains higher insurance limits than the minimums shown above, the Public Entity shall be insured for the full available limits of Commercial General and Excess or Umbrella liability maintained by the Contractor, irrespective of whether such limits maintained by the Contractor are greater than those required by this Contract or whether any certificate of insurance furnished to the Public Entity evidences limits of liability lower than those maintained by the Contractor. C. Other Insurance Provision. The Contractor's Automobile Liability and Commercial General Liability insurance policies are to contain, or be endorsed to contain that they shall be primary insurance with respect to the City. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Contractor's insurance and shall not contribute with it. D. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating CA Revised May 2020 Page 2 of 4 42 of not less than A: VII. E. Verification of Coverage. Contractor shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Contractor before commencement of the work. Upon request by the City, the Contractor shall furnish certified copies of all required insurance policies, including endorsements, required in this Agreement and evidence of all subcontractors' coverage. F. Subcontractors. The Contractor shall cause each and every Subcontractor to provide insurance coverage that complies with all applicable requirements of the Contractor -provided insurance as set forth herein, except the Contractor shall have sole responsibility for determining the limits of coverage required to be obtained by Subcontractors. The Contractor shall ensure that the Public Entity is an additional insured on each and every Subcontractor's Commercial General liability insurance policy using an endorsement as least as broad as ISO CG 20 10 10 01 for ongoing operations and CG 20 37 10 01 for completed operations. G. Notice of Cancellation. The Contractor shall provide the City and all Additional Insureds for this work with written notice of any policy cancellation, within two business days of their receipt of such notice. H. Failure to Maintain Insurance. Failure on the part of the Contractor to maintain the insurance as required shall constitute a material breach of contract, upon which the City may, after giving five business days notice to the Contractor to correct the breach, immediately terminate the contract or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion of the City, offset against funds due the Contractor from the City. 8. Record Keepina and Reporting. A. The Contractor shall maintain accounts and records, including personnel, property, financial and programmatic records which sufficiently and properly reflect all direct and indirect costs of any nature expended and services performed in the performance of this Agreement and other such records as may be deemed necessary by the City to ensure the performance of this Agreement. B. These records shall be maintained for a period of seven (7) years after termination hereof unless permission to destroy them is granted by the office of the archivist in accordance with RCW Chapter 40.14 and by the City. 9. Audits and Inspections. The records and documents with respect to all matters covered by this Agreement shall be subject at all times to inspection, review or audit by law during the performance of this Agreement. 10. Termination. This Agreement may at any time be terminated by the City giving to the Contractor thirty (30) days written notice of the City's intention to terminate the same. Failure to provide products on schedule may result in contract termination. If the Contractor's insurance coverage is canceled for any reason, the City shall have the right to terminate this Agreement immediately. 11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin, age, veteran status, sex, sexual orientation, gender identity, marital status, political affiliation, the presence of any disability, or any other protected class status under state or federal law, in the selection and retention of employees or procurement of materials or supplies. 12. Assignment and Subcontract. The Contractor shall not assign or subcontract any portion of the services contemplated by this Agreement without the written consent of the City. 13. Entire Aareement: Modification. This Agreement, together with attachments or addenda, represents the entire and integrated Agreement between the City and the Contractor and supersedes all prior negotiations, representations, or agreements written or oral. No amendment or modification of this Agreement shall be of any force or effect unless it is in writing and signed by the parties. CA Revised May 2020 Page 3 of 4 43 14. Severability and Survival. If any term, condition or provision of this Agreement is declared void or unenforceable or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement, which by their sense and context are reasonably intended to survive the completion, expiration or cancellation of this Agreement, shall survive termination of this Agreement. 15. Notices. Notices to the City of Tukwila shall be sent to the following address: City Clerk, City of Tukwila 6200 Southcenter Blvd. Tukwila, Washington 98188 Notices to the Contractor shall be sent to the address provided by the Contractor upon the signature line below. 16. Applicable Law: Venue: Attorney's Fees. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be properly laid in King County, Washington. The prevailing party in any such action shall be entitled to its attorney's fees and costs of suit. Eq\i\ifi DATED this 26t" day of February, 2024. CITY OF TUKWILA DocuSigned by: Uis $,LF 9a'2Rf1aSRaar Thomas McLeod, Mayor 4/5/2024 4:35 PM PDT ATTEST/AUTHENTICATED: /DooccuSigned by: 3.DLL4AR974&F_A_ FR Andy Youn, City Clerk APPROVED AS TO FORM: FDocuSigned by: GAA4. ZUJIVCI .6E499CA41.66E4.62... Office of the City Attorney CONTRACTOR: DocuSigned by: By: li FtLp 1566ACD2A49E41 E... Printed Name:Fel i x Fel i pa Title: Project Manager 6101 Associated Blvd suite 102 Address: FvPrPtt wa 98703 44 CA Revised May 2020 Page 4 of 4 City of Tukwila Pricing (Confidential) - Riverton O 1st 28-Day Period N °Y Riverton Tent - In Parkine Area O O O O O O O O O O O O O 0 0 Ln Ln 0 Ln co m O O O O O O O O O O O O O O O O O O Ln O h h O N M l.O O O O O 0 O O O O O 6 O O O O O O O h 0 M M Ln CO Ln Qi O O d' O O 0 Ln co Ln 0 rn 0 Ln O O O Ln 0 00 - O O Ln N- 6 0 0 Cr 6 Cr 0 ,--1 O N L1 N N Cr N Ln h (0 N d' ,--1 0 d' d' N CO d' N W Cr 0 (0 CO 6 . d' ti ti ti 6ti co ti ti tri ti M O O O O O O O O O O O O O 0 0 Ln Ln 0 Ln Ln 0 O Ln O O O O O O O O O Ln O Ln O - h O N h O Ln N Ln Ln O h O O O O O r O h O M M Ln W O t.G h M M N Ln m 0 Ln O O O co 0 co d' O O Ln h M in Ln 0 M M c-1 Ln d' h Ln h 6 c1 d' -1 0 Cr Cr N CO 0.1 e-1 d' M c-1 N c-1 61c-1 ce 4 m V} O O O O O O O O O O O N 00 O O m Ln Ln 0 Ln Ln O O O O O O O O O O O c-1 CO O Ln Ln N N O N N O O O O O ( O O O O O M Ti O h W M M Ln W O O Ln co O O m O Ln O O Ln co Ln O co m O O Ln h M -1 O N. c-I N N. d- N. N. 6 (N N 0 c-1 c1 d' d' d' N CO Ql 6. dP c-1 M c-1 6' c-1 c-1 Lf1 t/} t/). t/} t/} t/} t/} t/} t/} t/} t/} t/} V} t/} t/} t/} t/} t/} t/} t/} t/} t/} t/} t/} O O O O O O O O O O O O N O O O m Ln Ln Ln Ln Ln O O O O O O O O O O O O c-I W O Ln Ln N N N N N O O O O O 6 O O O O O Ln M Ti O coC d' d' d' d' d' O O W O O m . ^ O O W cN-1 co rsi O -1 4 l0 Cr' M c-1 l(5' c-1 Lf1 1/). v} v} v} v} v} v} v} v} v} v} In O co O O O O O O O CO O M Ln O O O O O O e-1 OMLOMNIO 0 Ln Ln N CO N c-I N L1 N CO N 6 eti c-1 Ln eti M 0 00 O O O O O O O O O Ln O O O O O O O O O M Ln O Ln Ln Ln O O O 0 M l0 M Ql 6 CO 0 Ln Ln CO N c-I h c-1 CO N c-1 c-1 i/} i/} i/} i/} i/} i/} i/} i/} i/} i/} V} i/} i/} i/} i/} i/} i/} i/} i/} i/} i/} i/} i/} i/} i/} i/} i/} i/} i/} i/} i/} i/} eti eti N eti N eti eti eti eti eti N N eti eti eti eti eti eti 0.1 0.1 6 CO c-I N 12.5m x 22.5m x 4m (41'x74') Clearspan Structure Solid Wall, 4m tall surround, (HVAC, Solid Panels, Doors) Double Glass Door w/Filler Wall Surround Lay Down Sub Floor, PVC Non -Slip Finish Entrance Transitions, ingress/egress Interior LED Hi -Bay Lighting & Exterior LED Light, Fans Diesel Heat w/thermostat control and ducting Power Distribution, 4 - 20 Amp, 2 - 15 Amp Circuits Light Switch Outfit Hybrid Generator, 20kw, includes emission surcharges Transcube, 251 gallon fuel cube Fire and Safety Package Storage Container Emergency Wall Add On Diesel Fuel (Refills) 1st Month Diesel Fuel (Refills) Estimate Future Months 14" x 16" Base Plates 8' x 1.5" Drape Uprights 3'-5' Telescoping Crossbars 6'-10' Telescoping Crossbars 8' x 4' Banjo Drape (5 on Family/ 3 on Singles Equipment Subtotal Install/Removal Services eti c-I eti eti O eti eti eti Transportation Storage Container Delivery Additional Delivery for Wall Materials & Consumables Foreman, per person per hour Experienced Helper, per person per hour Electrician, per person per hour, estimate Machinery (rough estimate) Main Bussing Fee (TBD) Tent Bonding Fee 45 0 0 0 O O 0 0 1n O O CO cn N M 1/} 1/} 1/} 1/1- 1/1- 1/1- 1/} 1/} 1/)- O O 0 0 0 0 0 0 O O O 0 N 0 00 N M CO Ln 1/} 1/} 1/)- 0 0 0 0 O O O 0 O 0 Ln 1n N 0 O) l0 M -1 1/} 1/} 1/} V1- V1- V1- Temporary Canopy Permit (TBD) Temporary Electrical Permit (TBD) Locate Utilities, for Staking the Tent (rough estimate) Transportation (Pipe & Drape) Foreman, per person per hour (Pipe & Drape) Experienced Helper, per person per hour (Pipe & Drape) O O 0) 01 1/T Services Subtotal M CO k e<-1 0 k 1J J O l0 O IN m M 1/T 0 1- O 1- M N E O ) U E O c O 47, co U h U N co U O a) O E N O N O O o N c - N 0 N N n 0 N c N 0 O U OL c — c w- t Q U N t0 v -O O c pp 0 O L c E N O_ 0 0 c-1 O C bt bt c w N O N 47, w 46 B e Site Layout 41' x 74' Tent Structure Divided into 2 spaces: 41'x33' 41' x 44' Feet FiVr DS PARTY RENTAL Date: 2/9/2024 Project: Riverton Church Owner: Pete Mayer Designer: Phil Heidt AGREEMENT FOR CONTRACT SERVICES Exhibit C: Contract Coding Item # Description (30 characters) GL Key GL Object JL Key JL Object Amount ($) 1 Tent Installation G F000510 541007 12301001 5000000 14,388.51 2 1st 28-Day Period Rental 39,876.67 3 2nd — 5th 28-Day Period Rental 150,423.04 4 Final 28-Day Period Rental 39,866.80 5 Tent Removal 10,359.31 6 Diesel Refueling 15,854.40 7 Generator Refueling 7,266.60 8 Maintenance Checks 6,000.00 Total: $284,035.33 Notes: • Contractor shall be paid via check mailed by United States Postal Service • Contractor shall be paid only upon issuance of written invoice(s) to the City • Verification of work shall be provided by Innovative Impact Strategies 48 COUNCIL A GRNDA SYNOPSIS Initials Meeting Date Prepared (y Mayor's review Council review 12/2/24 WB ITEM INFORMATION ITEM No. 5.E. STAFF SPONSOR: WYNETTA BIVENS ORIGINAL AGENDA DATE: 12/2/24 AGENDA ITEM TITLE Approval of Reid Middleton Inc. contract for 2025-2026 structural plan review services. CATEGORY 11 Discussion !Wig Date 12/2/24 11 Motion Mtg Date 12/2/24 El Resolution Mtg Date E Ordinance Mtg Date E Bid Award Mtg Date E Public Hearing Mtg Date ❑ Other Mtg Date SPONSOR ❑ Council ❑ Mayor ❑ Admin Svcs 11 DCD ❑ Finance ❑Fire ❑ PcR ❑ Police ❑ PW SPONSOR'S SUMMARY Proposed new contract to retain Reid Middleton Inc. to perform structural plan review and inspection services for development permits in compliance with Washington State and Tukwila adopted codes. This is a revenue backed service through the permit process. Reid Middleton Inc. has performed these services for over 25 years and the current contract will expire 12/31/24. REVIEWED BY Trans&Infrastructure Svcs LTAC DATE: 11/ 25/ 24 Community Svcs/Safety 11 Finance & Governance LJ Planning & Community Dev. Arts Comm. ❑ Parks Comm. ❑ Planning Comm. COMMITTEE CHAIR: QUINN RECOMMENDATIONS: SPoNsoR/ADMIN. Department of Community Development COMM T'1EE Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED $As needed AMOUNT BUDGETED $200,000 APPROPRIATION REQUIRED $0 Fund Source: DEVELOPMENT PERMIT FEES Comments: Revenue Backed through permit fees MTG. DATE RECORD OF COUNCIL ACTION 12/2/24 MTG. DATE ATTACHMENTS 12/2/24 Informational Memorandum dated 11/21/24. 2025-2026 Reid Middleton Contract. Finance & Governance Committee minutes 11/25 (distributed separately) 49 50 City of Tukwila Thomas McLeod, Mayor INFORMATIONAL MEMORANDUM TO: City Council FROM: Nora Gierloff, Community Development Director BY: Wynetta Bivens, Assistant to the Director CC: Mayor McLeod DATE: 11 /21 /24 SUBJECT: Draft 2025-2026 Reid Middleton Inc. Contract ISSUE Reid Middleton Inc. has performed structural plan review and inspection services for Tukwila development permits to assure compliance with Washington State and Tukwila adopted codes for over 25 years. The current contract will expire on 12/31/24. BACKGROUND DCD proposes to execute a new contract with Reid Middleton to continue providing structural engineering services for Tukwila permit applicants. DISCUSSION The new two-year contract with Reid Middleton Inc. would continue ongoing consultant services. It is more efficient to contract for these services on an as - needed basis than hire a full-time structural engineer. Reid Middleton has provided timely and accurate reviews, ensuring public safety and meeting our permit timeline goals. FINANCIAL IMPACT There are no financial impacts to the general fund. This is a revenue backed service through the permit process. RECOMMENDATION Approval of the Draft 2025-2026 Reid Middleton Inc. contract on the December 2, 2024. consent agenda. ATTACHMENTS A. Proposed 2025-2026 Reid Middleton Inc. Contract 51 52 City of Tukwila 6200 Southcenter Boulevard, Tukwila WA 981.88 Contract Number: PROFESSIONAL SERVICES AGREEMENT (Includes consultants, architects, engineers, accountants, and other professional services) THIS AGREEMENT is entered into between the City of Tukwila, Washington, hereinafter referred to as the City, and Reid Middleton Inc., hereinafter referred to as the Consultant , in consideration of the mutual benefits, terms, and conditions hereinafter specified. 1. Project Designation. The Consultant is retained by the city to perform structural plan review and inspection services for compliance with Washington State and Tukwila adopted codes. 2. Scope of Services. The Consultant agrees to perform the services, identified on Exhibit A" attached hereto, including the provision of all labor, materials, equipment andsupplies. 3. Duration of Agreement: Time for Performance. This Agreement shall be in full force and effect for a period commencing upon execution 1/1/2025 and ending on 12/31/2026, unless sooner terminated under the provisions hereinafter specified. Work under this Agreement shall commence upon written notice by the City to the Consultant to proceed. The Consultant shall perform all services and provide all work product required pursuant to this Agreement no later than 12/31/2026 unless an extension of such time is granted in writing by the City. 4. Payment. The Consultant shall be paid by the City for completed work and for services rendered under this Agreement as follows: A. Payment for the work provided by the Consultant shall be made as provided on Exhibit B attached hereto, provided that the total amount of payment to the Consultant shall not exceed $300,000 without express written modification of the Agreement signed by the City. B. The Consultant may submit vouchers to the City once per month during the progress of the work for partial payment for that portion of the project completed to date. Such vouchers will be checked by the City and, upon approval thereof, payment shall be made to the Consultant in the amount approved. C. Final payment of any balance due the Consultant of the total contract price earned will be made promptly upon its ascertainment and verification by the City after the completion of the work under this Agreement and its acceptance by the City. D. Payment as provided in this section shall be full compensation for work performed, services rendered, and for all materials, supplies, equipment and incidentals necessary to complete the work. E. The Consultant s records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City and the state of Washington for a period of three (3) years after final payments. Copies shall be made available upon request. 53 5. Ownership and Use of Documents. All documents, drawings, specifications and other materials produced by the Consultant in connection with the services rendered under this Agreement shall be the property of the City whether the project for which they are made is executed or not. The Consultant shall be permitted to retain copies, including reproducible copies, of drawings and specifications for information, reference and use in connection with the Consultant' s endeavors. The Consultant shall not be responsible for any use of the said documents, drawings, specifications or other materials by the City on any project other than the project specified in this Agreement. 6. Compliance with Laws. The Consultant shall, in performing the services contemplated by this Agreement, faithfully observe and comply with all federal, state, and local laws, ordinances and regulations, applicable to the services rendered under this Agreement. 7. Indemnification. The Consultant shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or resulting from the acts, errors or omissions of the Consultant in performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, and volunteers, the Consultant s liability hereunder shall be only to the extent of the Consultant s negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Consultant's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 8. Insurance. The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, or employees. agreement shall not be construed to limit the liability of the Consultant to the coverage provided recourse to any remedy available at law or in equity. A. Minimum Amounts and Scope of Insurance. Consultant shall obtain insurance of the types and with the limits described below: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. Automobile Liability insurance shall cover all owned, non -owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 2. Commercial General Liability insurance with limits no less than $2,000,000 each occurrence, $2,000,000 general aggregate. Commercial General Liability insurance shall be at least as broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, stop -gap independent contractors and personal injury and advertising injury. The City shall be namedas an additionalinsur .alder the Consultant's Commercial General Liability insurance policy with respect to the work performed for the City using an additional insured endorsement at least as broad as ISO endorsement form CG 20 26. 3 Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. CA revised May2020 54 Page 2 4. Professional Liability with limits no less than $2,000,000 per claim and $2,000,000 policy aggregate limit. Professional Liability insurance shall be appropriate to the Consultant's profession. B. Public Entity Full Availability of Contractor Limits. If the Contractor maintains higher insurance limits than the minimums shown above, the Public Entity shall be insured for the full available limits of Commercial General and Excess or Umbrella liability maintained by the Contractor, irrespective of whether such limits maintained by the Contractor are greater than those required by this Contract or whether any certificate of insurance furnished to the Public Entity evidences limits of liability lower than those maintained by the Contractor. C. Other Insurance Provision. General Liability insurance policies are to contain or be endorsed to contain that they shall be primary insurance with respect to the City. Any Insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess ofthe Cons insurance and shall not be contributed or combined with it. D. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII. E. Verification of Coverage. Consultant shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Contractor before commencement of the work. Upon request by the City, the Consultant shall furnish certified copies of all required insurance policies, including endorsements, required in this F. Notice of Cancellation. The Consultant shall provide the City with written notice of any policy cancellation, within two business days of their receipt of such notice. G. Failure to Maintain Insurance. Failure on the part of the Consultant to maintain the insurance as required shall constitute a material breach of contract, upon which the City may, after giving five business days notice to the Consultant to correct the breach, immediately terminate the contract or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion of the City, offset against funds due the Consultant from the City. 9. Independent Contractor. The Consultant and the City agree that the Consultant is an independent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither the Consultant nor any employee of the Consultant shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to the Consultant, or any employee of the Consultant. 10. Covenant Against Contingent Fees. The Consultant warrants that he has not employed or retained any company or person, other than a bonafide employee working solely for the Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any company or person, other than a bonafide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award or making of this contract. For breach or violation of this warrant, the City shall have the right to annul this contract without liability, or in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. CA revised May2020 Page 3 55 Discrimination Prohibited. Contractor, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin, age, veteran status, sex, sexual orientation, gender identity, marital status, political affiliation, the presence of any disability, or any other protected class status under state or federal law, in the selection and retention of employees or procurement of materials or supplies. 12. Assignment. The Consultant shall not sublet or assign any of the services covered by this Agreement without the express written consent of the City. 13. Non -Waiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 14. Termination. A. The City reserves the right to terminate this Agreement at any time by giving ten (10) days written notice to the Consultant. B. In the event of the death of a member, partner or officer of the Consultant, or any of its supervisory personnel assigned to the project, the surviving members of the Consultant hereby agree to complete the work under the terms of this Agreement, if requested to do so by the City. This section shall not be a bar to renegotiations of this Agreement between surviving members of the Consultant and the City, if the City so chooses. 15. . This Agreement shall be subject to, and the Consultant shall at all times comply with, all applicable federal, state and local laws, regulations, and rules, including the provisions of the City of Tukwila Municipal Code and ordinances of the City of Tukwila. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be properly laid in King County, Washington. The prevailing party in any such from or related to this Agreement shall be exclusively in King County Superior Court. 16. Severability and Survival. If any term, condition or provision of this Agreement is declared void or unenforceable or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement, which by their sense and context are reasonably intended to survive the completion, expiration or cancellation of this Agreement, shall survive teiiiiination of this Agreement. 17. Notices. Notices to the City of Tukwila shall be sent to the following address: City Clerk City of Tukwila 6200 Southcenter Boulevard Tukwila, WA 98188 Notices to Consultant shall be sent to the following address: Reid Middleton, Inc. 728 134th Street SW, Ste. #200 Everett, WA 98204 Invoices are to be sent to the Building Official at the following address: Building Official City of Tukwila 6300 Southcenter Boulevard #100 Tukwila, WA 98188 CA revised May2020 56 Page 4 18. Entire Agreement: Modification. This Agreement, together with attachments or addenda, represents the entire and integrated Agreement between the City and the Consultant and supersedes all prior negotiations, representations, or agreements written or oral. No amendment or modification of this Agreement shall be of any force or effect unless it is in writing and signed by the parties. CA revised May2020 Page 5 57 DATED this day of , 20 City signatures to be obtained by City Cleric's Staff OIVLY. CITY OF TUKWILA Thomas McLeod, ATTEST/AUTHENTICATED: Andy Youn, City Clerk APPROVED AS TO Office of the City Attorney ** Consultant signature to be obtained by sponsor staff. ** CONSULTANT: By: Printed Name: Corbin Hammer, RE., S.E. Title: Director, Structural Engineering CA revised May2020 58 Page 6 EXHIBIT "A" CITY OF TUKWILA 2025-2026 Scope and Schedule of Services The olajective of this Agreement is to provide structural code compliance plan review lay Reid Middleton (Consultant) for proposed new and reiuodeled lauildings within the City of Tukwila (the City) as specifically requested in writing lay the J3uilding Official or his designee. The consultant shall perfonu services and provide necessary equipment, materials and professionally trained, licensed, and experienced personnel to accomplish the plan review. Min behalf of the Department of Community Development, Duilding Division, the consultant will perfoi iii structural plan review to estalalish coiiipliance with the structural provisions ot the International Duildilig Code as aiiiended by the State and as adopted by the City ofTukwila. During the plan review process, the Consultant iiiay contact the periiiit applicant directly to request sulaiiiission of additional iliforiiiatioli to the city. The Consultant will keep a written record of this communication in the project file. Upon completion of each plan review, the Consultant will furnish a summary plan review letter directly to the Duilding Official and a copy to the permit applicant outlining discrepancies in the plans, reports, and/or calculations (as applicable). The Consultant will performs follow-up plan reviews as required to confn iii that plans have been corrected adequately to address comments in the original plan review. In these instances, the Consultant will furnish additional letters directly to the Duilding Official and a copy to the permit applicant summarizing the results of the review. When the Consultant is satisfied that the proposed structural work is in coiiipliance with the structural provisions of the Duilding Code, the Consultant will issue a filialletter stating that there are no further continents. The plan review services for each periiiit applicant will be treated as an individual project. The Consultant will track associated lalaorand iiiaterial costs according to each project and invoice the City accordingly. The Consultant will invoice the City {artor to the lfjth of each iiionth. The city iiiay need other structural engineering services throughout the teriii of the on -call agreement. For these instances, the Consultant will performs structural engineering services as iiiutually agreed to by froth parties. The scope of work, fee, and schedule for the additional structural engineering services will tae defined and negotiated at the time the additional work is requested. 59 The City, in entering into this agreeiiielit, does not guarantee that any services willlae requested not guarantee any specific dollar aiiioulit of work during the teriii of this Agreeiiielit. The City shall respond to the consultant's telephone or E-mail inquiries concerning interpretation of City Standards within three (3) working days. The Consultant shall complete the specified work generally within (15) calendar days of written notification lay the City. (Large and/or coiu{alex projects may take longer to review, but re concurs ence by City of time extension.) The Consultant shall perfonu work described in this Agreement in accordance with the latest edition and aiiiendiuents to the Washington State Duilding Code as adopted and aiiiended by the City of Tukwila. The city shall administer issuance of Duilding per wits and certificates of occupancy. The Consultant will assume no responsilaility for pro {aer on -site construction techniques, jolt site safety, or any construction contractor's failiu'e to pei'foim its work in accordance with approved plans, contract documents, and penuit conditions. Corrections or comments tirade during the review process do not relieve the project proponent or designer front coiiipliance with requirements of codes, conditions of approval, or permit requireiiients. Nor is the designer relieved of responsibility for a coiiiplete design in accordance with the laws of the State of Washington. 60 Reid Middleton, Inc. Exhibit "B" Schedule of Charges Effective January 1, 203 through December 31, 2026 I. Personnel Hourly Rate Principal $ 260.00 - $ 300.00 Associate Principal/Principal Engineer/Principal Planner/Principal Surveyor $ 240.00 - $ 270.00 Associate $ 215.00 - $ 240.00 Senior Engineer/Senior Planner/Senior Surveyor $ 195.00 - $ 215.00 Senior Designer $ 185.00 - $ 200.00 Project Engineer/Project Designer/Project Surveyor/Project Planner $ 175.00 - $ 195.00 Design Engineer/Designer II/Design Technician/Survey Crew Chief/ Technical Writer II/ Graphic Designer II $ 155.00 - $ 175.00 Designer I/Planner/CAD Technician II $ 145.00 - $ 155.00 Project Administrator $ 135.00 - $ 145.00 CAD Technician I/Survey Technician/Technician/Technical Writer I $ 110.00 - $ 135.00 Survey Crew (1 Person/RTK/Robotic/Scanning)$ 165.00 Survey Crew (2 Person/RTK/Robotic/Scannin $ 225.00 Survey Crew (3 Person/ RTK/Robotic/Scanning) $ 280.00 Expert Witness/Forensic Engineering 1.5 times usual hourly rate (4 hour minimum) Individuals not in the regular employ of Reid Middleton may occasionally be engaged to meet s2ecific project requirements. Charges for such personnel will be comparable to charges for regular Reic Middleton personnel. A premium may be charged if project requirements make overtime work necessary. II. Equipment Rate Design Software/Computer Aided Drafting $ 12.00/hour III. Reimbursable Expenses Local Mileage - Automobile $ 0.670/mile Local Mileage - Survey Truck $ 0.670/mile Expenses that are directly attributable to the project are invoiced at cost plus 15%. These expenses include, but are not limited to, subconsultant or subcontractor services, travel and subsistence, communications, couriers, postage, fees and permits, document reproduction, special instrumentation and field equipment rental, premiums for additional insurance where required, special supplies, and other costs directly applicable to the project. A new schedule of charges is issued and becomes effective July 1 each year. Charges for all work, including continuing projects initiated in prior years, will be based on the latest schedule of charges. IV. Client Advances Unless the parties agree otherwise in writing, charges for the following items shall be paid by the client directly, shall not be the responsibility of Reid Middleton, and shall be in addition to any fee stipulated in the agreement: government fees, including permit and review fees; soils testing fees and costs; charges for aerial photography; and charges for monuments. If Reid Middleton determines, in its discretion, to advance any of these costs in the interest of the project, the amount of the advance, plus a fifteen percent administrative fee, shall be paid by the client upon presentation of an invoice therefore. H:AFORMS\EXHIBITS\2024-A.doc (sla 05/16/24) Reid ddleton 61 62 COUNCIL A GRNDA SYNOPSIS Initials Meeting Date Prepared Ig Mayar's review Council review 12/02/24 JR ITEM INFORMATION ITEM No. 5. F. STAFF SPONSOR: JOSH HOPKINS ORIGINAL AGENDA DATE: 12/02/24 AGENDA ITEM TITLE S. 131st Street Drainage Improvement Project Amendment No. 4 Additional Engineering Services CATEGORY ❑ Discussion Mtg Date ® Motion Mtg Date 12/02/24 I- Resolution Mtg Date ❑ Ordinance Mtg Date I- Bid Award Mtg Date ❑ Public Hearing Mtg. Date I- Other Mtg Date SPONSOR ❑Council I—Mayor❑HR DCD ❑Finance I —Fire ❑IS ❑P&R ❑Police IIPII ❑Court SPoNSoR's The S 131st Drainage Improvement Project goal is to address flooding of roadway and SUMMARY adjacent private properties from Southgate Creek including addressing other issues. Amend No. 4 includes additional design and engineering services to produce a site investigation report for the landslide in the middle reach, which is a source of accelerated sediment transport to downstream resources. Council is being asked to approve Amend No. 4 with Pace Engineers for additional engineering services in the amount of $223,170. REVIEWED BY Trans&Infrastructure E CommunitySvs/Safety [ Finance Comm. fl Planning/Economic Dev. E Arts Comm. [ Parks Comm. n Planning Comm. 11/25/24 COMMITTEE CHAIR: ARMEN PAPYAN LTAC DATE: RECOMMENDATIONS: SPONSOR/ADMIN. CoMMIYIEE Public Works Department Unanimous Approval; Forward to the Regular Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $223,170.00 $0.00 $0.00 Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 12/02/24 MTG. DATE ATTACHMENTS 12/02/24 Informational Memorandum dated 11/22/24 Pace Scope and LOE Map CIP 2023-2024 Pg 85 CIP 2025-2030 Minutes from Transportation and Infrastructure Committee meeting of 11/25/24 (distributed separately) 63 64 TO: FROM: BY: CC: DATE: SUBJECT: Thomas McLeod, Mayor Public Works Department - Pete Mayer, Interim Director INFORMATIONAL MEMORANDUM Transportation and Infrastructure Committee Pete Mayer, Public Works Director Joshua Hopkins, Surface Water Project Manager Mayor Thomas McLeod November 22, 2024 S. 131st Street Drainage Improvement Project Project No. 9161204, Contract No. 22-102 Amendment No. 4 Additional Engineering Services ISSUE Approve amendment No. 4 to Contract No. 22-102 with Pace Engineers for additional engineering services in the amount of $223,170. BACKGROUND The S 131st Drainage Improvement Project goal is to address flooding of roadway and adjacent private properties from Southgate Creek, and to address issues that contribute to flooding, water quality, barriers to fish migration and habitat degradation. Historically, Tukwila has dredged Southgate Creek along S 131" Place annually to limit flooding to ROW and private property. This requires an Hydraulic Project Approval (permit) from the WA Dept. of Fish and Wildlife (WDFW). Upon authorizing the last 5- year permit to dredge, WDFW requested the City develop an alternate solution to dredging the creek to reduce flooding. The original contract's preliminary design and hydraulic modeling indicated the proposed improvements had a high probability of reducing the need for dredging but does not resolve flooding and indicated a broader approach to resolve flooding. Therefore, the project scope has expanded and is now organized into three phases. The original contract is Phase I, and it includes a re -alignment of the west fork and a fish passable replacement culvert . Phase II (Amendment No. 3) work products are focused on increasing stream and stormwater conveyance along S 131' and S 134th Place; this phase of work is in design development. Phase III is a planning phase and will focus on understanding the impacts of the legacy landslide in the middle reach, along 43rd Ave, and the affected downstream resources including commercial business district and City stormwater conveyance. Work products form each Phase are intended to be integrated into a future construction contract that implements a sustainable solution that addresses flooding, water quality, fish passage and habitat degradation. Amendment No. 4 (Phase III) includes additional design and engineering services to produce a site investigation report for the landslide in the middle reach, which is a source of accelerated sediment transport to downstream resources. Amend. No 4 tasks are intended to be predecessor tasks for a future amendment to be funded by a Department of Ecology Community Based Public Private Partnership (CBP3) grant (applied for 10/24, results expected Q2/'25). This future amendment will include planning and outreach with the affected private property owners downstream of the landslide. The site investigation report will establish a baseline understanding of the landslide in preparation for private property owner engagement. The private property stormwater infrastructure between the landslide and the flooding on S 134th and 131st PI. are integral to resolving the sediment transport and stormwater conveyance issues contributing to flooding. 65 ANALYSIS This contract amendment will inlcude survey, critical area delineation, stormwater drainage and hydraulic analysis, and geotechnical analysis for the landslide. Pace Engineers will develop a site investigation report to understand the landslide and assess ways to manage streambank erosion that is contributing to downstream flooding. FISCAL IMPACT Pace Engineers has provided a cost estimate not to exceed $223,170 to perform additional engineering services. Total funding for contract 22-102 is $754,393. Contract/Funding Consultant Budget Original Contract with Pace Engineers $371,610 Amend. No. 1 Site Investigation for ROW Acquisition $19,880 Amend. No. 2 Contract Time Extension No Cost Amend. No. 3 Phase Ila Contract Rev. to Expand Hyd. Analy. $139,733 Amend. No. 4 Phase Illb Middle Reach Land Slide Site Investigation $223,170 Utility Revenue '23 '24 $311,000 Utility Revenue '25-`26 $205,000 2022 KC FRG (Secured) $100,000 Utility Revenue'23-`24 $19,510 2022 SROF (Secured) $56,598 2023 SROF (Secured) $60,083 2024 SROF (Secured) $64,213 2025 SROF (Secured, awarded, contract pending) $62,442 Totals: $754,393 $878,846 RECOMMENDATION Council is being asked to approve Amendment No. 4 to Contract 22-102 with Pace Engineers for additional engineering services in the amount of $223,170 and to consider this item on the Consent Agenda at the December 2, 2024, Regular Council Meeting. Attachments: Pace Scope and LOE.pdf Map.pdf CIP '23-24 Pg 85.pdf CIP '25-'26.pdf Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov 66 vvATsn | LAND | /wpnAarnuoruns | pAcmnso SCOPE OF WORK 131arPLDRAINAGE IMPROVEMENTS PHASE U|B—FE/\S|B|LDY PROJECT UNDERSTANDING The City of Tukwila (City) has requested a proposal for engineering services to research and investigate a historical Landslide centered around 43rd Avenue S from S 137th Street to Macadam RoadS. This effort includes the following: 1. Project management time, team meetings, and coordination with project ouboonaubanta. l Topographic and boundary survey for the area shown as Phase 11113 on Exhibit A. 3. Review the video inspection and develop a report of recommendations for the City to repair/replace any deficiencies that are observed. Approximately 500 Linear feet of stormwater conveyance system is to be cleaned, inspected, and analyzed. 4. Prepare Site Investigation Report and Recommendations Includes, reviewing recommendations from the Kramer, Chin & Mayo Study for the West Reach of Southgate Creek and applying appropriate recommendations to the Middle Reach ofSouthgate Creek. 5. Critical area review and study of creek channel, GeotechnicaL review/monitoring of the subject area and associated creek channel. PACE proposes the following scope and fee for the 131't PL Drainage Improvements Phase 11113 Feasibility Study. SCOPE C)FSERVICES Tmmk1: Project Management, Meetings, and Coordination PACE will be responsible for conducting ongoing management/ad ministration of the consultant team in accordance with the provisions of the Agreement. Ongoing management will include completion of professional services in a timely manner and within the agreement budget. PACE will maintain regular contact and coordination with the City Project Manager in accordance with the provisions of the Agreement. The PACE Project Manager will be responsible for: � Maintaining regular contact with the City and designated project management team staff through telephone conversations and o'nnaiiu � Maintaining open access toproject information bythe City. 3501 oomvAvenue, Suite m1 Everett, Washington yn2o1-*rs4 425.486.4794 67 November 19,u02* 22546 City mmkwiLa 1o1mDrainage Improvements Phase mo Scope mWork Page uo/u � It is PACE'a intent to maintain open communication with the City at all ksvoku of the PACE project team. Therefore, the City Project Manager may contact team members aaneeded. PACE will provide administration and coordination throughout the duration of the project, including coordination of survey and subconsultants, contracting and invoicing, scheduling, and client coordination. PACE will conduct regular coordination and update meetings virtually with City of Tukwila and GeoEngineers at project milestones and as needed. The following tasks are anticipated: IN 8i-vvaokiyproject check -in meetings. |tiuassumed there will be eight (0)meetings, two (2) hours each for two (2) PACE staff, including preparation of the agenda and meeting minutes. IN Project invoicing, progress reports, and team coordination. For the purpose of budgeting, PACE has assumed the project will continue for 16 weeks through the completion of this scope. If the project continues beyond this period, services will be considered additional to the scope of this proposal. Prior to any additional work being performed, PACE will provide the Client with an estimate of fees to continue with these tasks. Right -of -Entry (ROE) Coordination PACE wilt coordinate the Right -of -Entry (ROE) for the environmental and survey field work for the properties included in this phase of work. Using the City provided form and project language, PACE will compile the packet of information to deliver to each property owner. The property owner's information will be gathered from ontine public taxpayer records. Each packet will be delivered to the taxpayer's address by delivery service (FedEX or similar). PACE will maintain e record of all. responses and prepare a map that indicates which properties have granted access to PACE and their subconsuLtants. PACE will follow up one (1) time by mail to the identified property owners with a Letter reminding them of the ROE request. PACE has identified up to 13 properties in this phase of work that wilt require signed ROE forms granting permission toenter their property prior to beginning field work. RiQht'of'VVmy(K[)VV) Permit Coordination PACE wilt coordinate the ROW permit with the City for all work being performed within the City'aR0VV. This includes all work being performed byPACE, auboonoubantofor the Gootoohnicaiassessment, critical areas, and CCTV video inspection. 68 November 19,u02* 22546 City mmkwiLa 1o1mDrainage Improvements Phase mo Scope mWork Page uo/u Assumptions: 1. No in person or direct coordination is included in this task. Task Deliverables 1. Meeting agendas in electronic form (PDF format). One (1) electronic copy for each meeting. 2. Monthiyotatuo/pro8r000 reports and monthly invoices in electronic form (PDF format). 3. Record and Exhibit ofall ROE respondents. �A, 69 November 19,u02* 22546 City mmkwiLa 1o1mDrainage Improvements Phase mo Scope mWork Page *o/u Task 2:Site Reconnaissance/investigation &Survey/data collection Up to two PACE project team staff will conduct two (2) site visits: one meeting to understand the site -specific conditions, a second to provide visual inspection of drainage system for residential properties directly upstream of subject area. These parcels include: 26120-0190, 0180, -0170, and -0160. Qualitative observations concerning existing vegetation, riverbank conditions, exposed stormwater features, and exposed highway features wit[ be documented in field notes and site photos. PACE will extend the topographic survey conducted in January 2023 to 43rd Avenue S between S 137th Street and Macadam Road S. Survey control will be extended to gather information on approximately 700 linear feet of closed Right -of -Way (ROW) within 43rd Avenue S. Together with additional mapping in King County Tax Lots 261200TRCT and 2G1320TRCTaodepicted onattached Exhibit "A". Survey will also include stormwater intet/outtet for culvert crossings under 43rd Avenue S and Macadam Road S. 1. TopoQraphicSunxsy—ShaUinoiudobutianotUnnbodtothmfoUovvng: ° Channel thalweg (deepest point) at 20 ft intervals, and break tines including toe of stream bank, top of bank, any terraces or major bars or other features, and floodplain lying 10' of elevation change on either side of edge of channel and where the topography connects atthe top ofbank tuaddress overhang specifically along the east bank ° Water surface elevations (as required). � Major channel angle points. ^ Wetlands flag and ordinary high water (OHVV)delineations. * Culverts with invert elevation and size. ^ Roadway features on43mAvenue S. ^ Planted ornamental trees ^ Retaining walls and rockeries ^ Fencing, curb, pavement, and gravel edges ^ Roadway markings and ai8naga * Surface indications of utilities, such as vaults, pedestals, irrigation etc. ^ Utility lines that can be visually observed, located by RF locating equipment or identified on readily available record drawings. ^ Sewer and storm structures will be measured for invert oievationo, size of pipe' and size ufstructure. ^ /\nytoae8-inohindiarneterorgraatar'aarneaauoad4feetabovetheground. ^ Contours will bagenerated ata1-foot interval. �� 70 November 19,u02* 22546 City mmkwiLa 1o1mDrainage Improvements Phase mo Scope mWork Page so/u PACE survey team will thoroughly investigate and integrate relevant information accessible from City data sources, whether readily available or provided. Any additional time due to unforeseen issues or out of scope work will be billed on a Time -and -Expense (Rates) fee basis only after City'oapproval. Assumptions: 1. Any signed ROE form needed will bogranted bythe property owners. 2. Any OHW and WetLand delineation flags will be hung by GeoEngineers prior to the commencement ofthe field survey. 3. Re -mobilizations or additional work based on areas or features of concern that were not originally discussed; areas identified byother specialists (Bioio0iata'Arborioto' etc.) after the initial field work or those areas which were not accessed due to safety or [imitations of time is not included and would be considered additional work. 4. King County GIS parcel lines wM be used to show appropriate ROW and property tines. Noownership o,occupancy wiUbmapart ofthis survey. 5. This Task iaaTopographic Survey and not aBoundary Survey. 8. Topographic mapping data will be provided by PACE in AutoCAD C3D 2021 per PACE ACA[}standards. Task 2Deliverables 1 . Survey basemap CAD file in dwg format and signed PDF sheet set Task 3—Inspection Review and Recommendation ofRepmio/Repimcenment PACE to contract with a CCTV contractorfrom smallworks rosterto CCTV multiple pipe segments and then provide tapes and inspection reports toPACE. PACE will perform a review of the contractor provided video inspections of the stormwater system. As part of the review any anomalies in the pipes wM be noted and classified per the Pipeline Assessment Certification Program's (PACP) anomaly code referencing system. PACE will use these observations and information to develop a report that proposes repair/replacement for all anomalies observed in the video of the system; these observations and recommendations will be provided in the Site Investigation Report described later in this scope. Assumptions 1. PACE will have a contractor from the City's small works roster as a sub to this contract to CCTV the pipe(s) and provide visual inspection of catch basin structures within 43rdAvenue Sfrom 8137thStreet totax parcel 261320'0152.The contractor �� 71 November 19,u02* 22546 City mmkwiLa 1o1mDrainage Improvements Phase mo Scope mWork Page ao/u will provide CCTV video inspection reports in PDF form and videos in digitaLform to the City. The CCTV subcontractor will provide inspection reports and videos to PACE. l This company will bemPACE ouboonnubant. 3. As the exact condition of the pipes is unknown, for budgeting purposes the number of anomalies in the system that are anticipated to be addressed is 12 (approximately 1 anomaly for every 50 feet of pipe inspected). Efforts expended to anaLyze/provide recommendations for anomalies in excess of this estimate will require an additional services agreement (A8A)orwill bobilled onatime and expenses basis. 4. The recommendations for pipe repair/repLacement will be driven by a combination of the video inspection and surface restoration offorta/roquironnmnta. 5. The report will include recommendations for pipe repair/replacement and will not include any analysis ofexisting drainage structures such as catch basins, storm drain manholes, flow apUttora, water quaUty/dotentionfacilities etc. 6. No design drawings will be produced for this task. The report will include a map that iographical innature that shows the Location ofat[ anomalies analyzed. 7. PACE wit[ coordinate ROW permitting with the CCTV subconsuLtant and City. ROW permit fees for this work will bareimbursed bythe City. Excludes: Pipe replacement as a result of the recommendations report for the CCTV and pipe inspection task. Task 3Deliverables 1. PACE will provide adraft pipe assessment report inelectronic form (PDFformat) for one (1)review toboperformed bythe City. 2. PACE will provide afinai pipe aaaoaannmnt report in electronic form (PDFfornnat) based on the City'o review initial review comments. Task 4—Site Investigation Report After initial studies and site investigation are oornpkste. PACE will prepare a site investigation report summarizing site findings and initial design approach recommendations. PACE will provide up to three (3) recommendations (or menu of options) to address arresting sediment within Southgate Creek between S137thStreet and Macadam Road S. 72 November 19,u02* 22546 City mmkwiLa 1o1mDrainage Improvements Phase mo Scope mWork Page 7o/u Assumptions 3. The report will be Limited to recommendations drawn from site investigation, survey, geotechnicat, the Kramer, Chin, and Mayo report dated 1992, and critical areas reports completed aaapart ofthis scope ofwork. 4. PACE will coordinate with City staff regarding maintenance frequency of storm structures within and directly upstream of the subject area to determine. 5. PACE will utilize Land use and flow data from previously completed PACE hydraulic reports and not conduct new modeling for this phase ofwork. Task 4Oeiivermbiem 1. PACE will provide a draft site investigation report in electronic form (PDF format) for one (1) review to be performed by the City. ° Within the report, exhibits will be provided that illustrate the otroonn profile from the culvert south of8.137mStreet, through the open space and ending atthe culvert north ofMaCadarnRoad S. Sections will be provided uoneeded. * Aconsiderations, Limitations, and opportunities spreadsheet will be included as an exhibit/figure within the draft site investigations report. w PACE will provide uptothree (3)recommendations (or menu ofoptions) along with asummary ofthe options for City review. w Observations and recommendations from the CCTV pipe inspection task above will be incorporated into the Site Investigation Report. 2. PACE will provide ufinal site investigation report based on City comments in electronic form (PDFforrnat) to the City. Task 5: Sub-ConsuLtant GeotechnicaL Review, WetLand, and Stream Delineations GeoEngineers has provided the attached geotechnical assessment and wetland and stream delineation services aoasub-consultant toPACE Engineers, Inc. �A, 73 November 19,u02* 22546 City mmkwiLa 1o1mDrainage Improvements Phase mo Scope mWork Page uo/u PROJECT COST The costs associated with the above -described work are shown on the attached spreadsheet. Fees shown in the summarytable below outline the current balance and requested contract amendment. EST|MATE DPR0]ECTCOST PHASEU|B $183.178 PROPOSED MANAGEMENT RESERVE FUND PHASE U|B $38.888 SUBTOTAL PHASE U|B $223170 ORIGINAL CONTRACT AMOUNT $371'610 AMENDMENT #1Site Investigation Report $19.888 AMENOMENT#2 Contract Extension AMENOMENT#3 $138.733 SUBTOTAL CURRENT CONTRACT AMOUNT $531.223 REQUESTED #4 CONTRACT AMENDMENT $223'170 TOTAL CONTRACT WITH AMENDMENT #4 $754,393 END OFSCOPE OFWORK �� 74 2612000100 2612000110 1523045555 L; 2612000200 Nam`, 2612000300 2613200154` toto 2613200150 '2612007777 2612000390 qua ti , 2612000400 2613200084 _1523045555 2613207777 7347600080 7347600142 2613200045- -261320017 2613200170 7347600090 7347600144- gtttc€r 2613200179 2613200178 Legend o Storm Catch Basin Storm_Pipe Storm Ditch Stream 131st PL Drainage Improvements Phase Illb A EXHIBIT 'A' 90 45 0 90 Feet 75 76 PACE Engineers Project Name Project #: City of Tukwila - Phase Ill B 22546 Billing Group #: Location: 43rd Ave S and S 137th S Task #: Prepared By: Date: Project Budget Worksheet - 2024 Brian, Christian, Tasha, Dean 11/15/2024 Staff Type # (See Labor Rates Table) Staff Type Hourly Rate Staff Name (optional) Drawing/Task Title Labor Hours by Classification Labor Code 2 5 1 16 118 43 58 113 74 7 105.00% $302 $302 233 $233 233 $174 $159 $233 $265 $174 74 $204 Ken Pa Brian Tasha Christian Dean Nick Job Sr. Principal Sr. Principal Title Engineer Planner Sr. Landscape Architect Sr. Project Engineer Sr. Project Engineer Engineering Staff II Sr. Project Ad ministrator Survey Project Manager Two -Person Crew Survey Tech V CAD Tech III Project CAD Tech Hour Total Dollar Total CBP3 stormwater facility feasibility analysis Property acquisition feasibility analysis CAD: Conceptual plan eetings and Project Managemen QA/QC ubtask 1.2 ROW Permit Coordination Subtask 2.2 - Site Reconnaissance A Review tmrtteticlatto Subtask 3.1 - Draft Pipe Assessment Repo Subtask 3.2 - Final Pipe Assessment Repo 8 40 16 16 1 8 4 8 8 4 32 8 2 5 5 2 2 10 16 4 4 2 78.0 $18,459.00 10.0 $2,885.40 20.0 $4,662.00 52.0 $9,920.40 12.0 $2,503.20 28.0 $5,586.00 10.0 $2,095.80 Task Sit ubtask 4.1 - Prelim. Site Investigation Report and Recommendations Subtask 4.1.1 - Review of Kramer, Chin & Mayo Study 4 2 32 20 40 8 8 12 24 6 136.0 $27,442.80 28.0 $5,821.20 Subtask 4.2 Final site investigation report - Addressing City 2 2 6 4 24.0 $5,199.60 ubconsultant Report Sections - In Geotechnical Fee Geotechnical report for the cause of landslide (GeoEnginee Landslide mitigation feasibility Hours Total Labor Total 18.0 4.0 $5,443 $1,210 68.0 80.0 $15,851 $18,648 83.0 113.0 $19,347 $19,696 20.0 28.0 $3,171 $6,527 80.0 32.0 $21,168 $5,578 24.0 6.0 $4,183 $1,222 556.0 $122,043.60 Expenses Project Administration (enter estimated months) Postage/Courier (FED EX ROE Packets Permit Application Fees (ROW) Photo/Video Mileage/Travel/Per Diem Miscellaneous rate/unit $60.00 Reimbursable Quantity Cost 6 $360.00 $800.00 $300.00 $200.00 Total I $1,660.00 File: Phase IIIB_Budget Worksheet.xlsx, Fee Worksheet Subconsultants Utility Locate CCTV Inpsection/Report Electrical Engineer $2,800 $6,000 Geotechnical Engineer $54,350 I & C Engineer Subconsultant Subtotal 63,150.00 Markup Total 10% $69,465.00 Page 1 of 1 PACE Billed Labor Total Reimbursable Expenses Subconsultants Total Project Budget[ $122,043.60 $1,660.00 $69,465.00 $193,168.60 Printed: 11/19/2024, 3:32 PM 78 2024 STANDARD HOURLY RATE SCHEDULE Effective January 1, 2024 DESCRIPTION Water I Land I Infrastructure I Facilities 1. Office Tech I, Expediter I 2. Office Tech 11, Expediter II, Survey Field Tech 3. Intern, Survey Tech I, Jr. CAD Tech, Jr. Inspector, Office Tech III 4. Designer, Jr. Planner, Survey Tech II, CAD Tech, Inspector, Sr. Office Tech, Jr. Ecologist/Scientist 5. Jr. Engineering Staff, Designer I, Planner, GIS Tech, Survey Tech III, CAD Tech I, Inspector 1, Project Administrator, Ecologist 6. Landscape Architect, Engineering Staff I, Designer II, Planner 1, Survey Tech IV, GIS Analyst I, CAD Tech II, Inspector II, Sr. Project Administrator, Ecologist I, 7. Landscape Architect I, Engineering Staff II, Designer III, Planner II, GIS Analyst II, CAD Tech III, Inspector III, Survey Tech V, Ecologist II 8. Landscape Architect II, Project Designer, Planner III, Sr. Survey Tech, GIS Analyst III, Engineering Staff III, Sr. CAD Tech, Sr. Inspector, Scientist, Ecologist III 9. Landscape Architect III, Engineering Staff IV, Project Designer I, Sr. Planner, Project Surveyor, Sr. GIS Analyst, CAD Manager, Project CAD Tech, Sr. Project Inspector, Survey Field Tech I, One -Person Crew, BIM Manager, Ecologist IV, Engineer IV, Scientist I 10. Landscape Architect IV, Project Engineer, Project Designer II, Project Planner, Sr. Project Surveyor, Sr. Project GIS Analyst, Structural Engineer, UAS Pilot, Scientist II, Ecologist V 11. Sr. Landscape Architect, Sr. Project Engineer, Sr. Structural Engineer, Sr. Project Designer, IT Manager, Sr. Project Planner, Survey Project Manager, Tech Services Manager, Sr. Ecologist/Scientist 12. Principal Ecologist/Scientist, Project Manager, Principal Surveyor, Planning Project Manager 13. Sr. Principal Ecologist/Scientist, Sr. Project Manager, Sr. Principal Surveyor, Two -Person Crew 14. Principal Engineer, Principal Planner, Sr. Two -Person Crew 15. Sr. Principal Engineer, Sr. Principal Planner HOURLY RATE $ 65.00 $ 80.00 $ 100.00 $ 120.00 $ 136.00 $ 151.00 $ 166.00 $ 181.00 $ 194.00 $ 209.00 $ 222.00 $ 238.00 $ 252.00 $ 272.00 $ 288.00 A. B. REIMBURSABLES Subconsultants, Professional and Technical Cost + 15% Project Administration $60.00/Invoice C. Maps, reports, materials, permit fees, express delivery and messenger, pass -through bills, and similar items necessary for work in progress D. Out -of -Town travel per diem and cost of commercial transportation E. Transportation within 30 Mile Radius * Transportation beyond 30 Mile Radius -Automobile * On job inspection mileage will be billed Cost + 15% Cost + 10% No Charge At Approved IRS Rate At Approved IRS Rate F. Copies: Legal, Letter, Ledger $ 0.25/page Large Format Blueprints and Reproduction (18" x 24" or larger $ 3.00/sheet G. Expert Witness Rate x 1.5 Notes: 1 All payment is due within 30 days from date of invoice. A monthly service charge of 1 % will be added on all accounts older than 30 days. 2 The foregoing schedule of charges is incorporated into the agreement for the services provided effective January 1, 2024. After December 31, 2024, invoices will reflect the schedule of charges in effect at that time. Rev, 2l21§4 80 EO NGINEERS 1101 Fawcett Avenue, Suite 200 Tacoma, Washington 98402 253.383.4940 November 19, 2024 PACE Engineers, Inc. 11255 Kirkland Way, Suite 300 Kirkland, Washington 98033 Attention: Brian Way, PLA, ASLA Subject: City of Tukwila South 131st Place Drainage Improvements - Culvert Replacement Phase 3b Scope Tukwila, Washington File No. 0259-061-00 Intrs i n The following scope and fee provides additional environmental and geologic/geotechnical services for the South 131st Place Drainage Improvements Project in Tukwila, Washington. Our understanding of the requested services is based on a site visit and coordination call with PACE Engineers, Inc. (PACE) and City of Tukwila representatives on October 21 and October 25, 2024. Based on this coordination, it is our understanding that Phase 3b of the project will entail assessment of the Middle Fork of Southgate Creek in the vicinity of South 137th Street, 43rd Avenue South and Macadam Road South, including an adjacent landslide area that has resulted in closure of 43rd Avenue South. c e +f rvic s The scope of services described below are anticipated to be approved through the amendment of our existing subcontract with PACE pursuant to PACE's contract with the City of Tukwila for the project. The tasks below will be completed as new/additional subtasks to the following existing tasks within our existing agreement. Task 6. Geotechnical Engineering Services Task 9. Environmental Permitting 81 City of Tukwila I November 19, 2024 Page 2 TASK 6.4. PHASE 3 GEOLOGIC/GEOTECHNICAL ASSESS ENT We understand that the new survey area includes a landslide that resulted in the closure of 43rd Avenue South. During this data gathering phase, we have been requested to complete a reconnaissance level survey to assess geologic hazards, including landslide hazards, earthquake hazards, volcanic hazard and associated risks, and to address code requirements for these hazards consistent with Tukwila Municipal Code (TMC) 18.45.120. Potential geologically hazardous critical areas, such as landslides, will be assessed and delineated within the survey limits as shown in Exhibit A. Surveyable durable markers, such as nails or screws, will be placed at key locations in the delineated landslide area. A geotechnical report will be prepared consistent with the requirements of TMC 18.45.040 for submittal. The report will include recommended site -specific landslide and erosion hazard zones, volcanic hazard zones and earthquake hazard zones, as well as options for potential mitigation measures, if necessary. 1. Review and compile available pertinent documentation related to the geology, steep slopes and landslides, erosion and other potential geologic and seismic hazards at the project site from Washington State Department of Natural Resources (DNR) and other pertinent publicly accessible sources. 2. Obtain publicly accessible lidar data from the DNR to generate hillshade and topographic maps for the site and adjacent slopes and interpret and map landslides and potential erosion areas. 3. Complete a planning -level site visit with the City of Tukwila and PACE staff. 4. Complete a geologic reconnaissance of the project area as shown on Exhibit A. We will observe exposed surface soils. We will also note observed indicators of slope instability such as scarps, leaning trees and seeps or springs. The site visit will also include assessment of potential slope restoration areas for developing recommendations to control sediment transported from the slope to stream. 5. Complete the installation of surveyable markers within landslide areas suspected of ongoing movement for future monitoring. 6. Markers and features such as cracks will be marked with paint or survey flagging for subsequent professional land survey by PACE and incorporation onto the project base map. 7. Prepare a geotechnical report based on the requirements of TMC 18.45.040 for both landslide hazard and erosion hazard areas to include a Critical Area Site Plan. Identify potential erosion mitigation measures for the area affected by the landslide and suggest suitable ongoing monitoring measures. The report will also include discussion and recommendations related to potential slope stabilization measures to control sediment transport from landslide to stream. 8. Attendance of an Associate at four of the one hour biweekly design meetings with the City of Tukwila and/or PACE during the execution of this phase. 9. Provide consultation and technical support to PACE during the duration of this phase related to the final summary documentation on findings. 10. Project management, accounting and administrative support during execution of scope identified above. File No. 0259-061-00 82 EO N'GINEERS City of Tukwila I November 19, 2024 Page 3 TASK 9.8. PHASE 3 ETLAND AND STREA DELINEATIONS The purpose of this task is to identify, document and delineate regulated aquatic critical areas (wetlands and streams) within the Phase 3b assessment area survey limits as shown on Exhibit A. This specifically includes: Review available project -specific data and publicly available wetland, stream, wildlife and soil databases within the new areas to be surveyed. Complete a planning -level site visit with the City of Tukwila and PACE staff. Complete a site reconnaissance to identify and delineate wetlands and stream ordinary high water mark (OHWM) within the assessment area that are protected by federal, state or local regulations. ❑ We will delineate and flag the OHWM of streams within the Phase 3b assessment area limited to the stream section from Macadam Road South upstream to South 137th Street. Reconnaissance level assessment of stream conditions (no OHWM delineation) will be completed upstream of South 137th Street near the intersection of 44th Avenue South. ❑ If wetlands are identified, we will flag wetland boundaries, collect wetland test plot data and rate each wetland according to the current 2014 Washington State Wetland Rating System for Western Washington. ❑ Wetlands and streams will be marked in the field with survey flagging for subsequent professional land survey by PACE and incorporation onto the project base map. Prepare a standalone wetland report for this phase of work presenting the findings associated with the new survey areas. Wetland and stream ratings and regulatory buffers will be included in the report and will be based on the City of Tukwila municipal code. Attendance by an Associate at one hour biweekly design meetings with the City of Tukwila and/or PACE for the duration of this phase (eight biweekly meetings). Provide consultation and technical support to PACE during the duration of this phase related to the final summary documentation on findings. Project management, accounting and administrative support during execution of scope identified above. ASSU PTIONS The phase duration is anticipated to be 16 weeks. Effort associated with project management and meetings for each task identified above is based on this schedule. The extents of geologic/geotechnical assessment include the 43rd Avenue South right-of-way (ROW) between approximately South 136th Street and South 137th Street. The City of Tukwila will provide prior documents and reports, if any, pertaining to the slide and pertinent to the investigation. For geotechnical reporting, a full report may not be feasible if the extents of the project are not determined. Monitoring of the markers installed as part of Task 6.4 will be scoped and performed as part of a future task. File No. 0259-061-00 EO NGINEERS 83 City of Tukwila I November 19, 2024 Page 4 • The extents of additional wetland/stream delineation areas associated with this phase of work are as follows: ❑ Wetland and OHWM delineation will be completed from the intersection of South 137th Street and 43rd Avenue South, extending west of 43rd Avenue South approximately 100 feet, south of South 137th Street to the edge of ROW, and north from South 137th Street to Macadam Road South, as well as north of Macadam Road South to the edge of existing ROW. ❑ Wetland and stream reconnaissance will be completed south of South 137th Street to the edge of existing ROW and extending approximately 50 feet onto adjacent private parcels, provided right -of - entry is obtained. • Wetland/stream assessment is anticipated to be completed in one field day. • The Professional Land Survey of the OHWM, wetland boundaries and/or surveyable landslide markers will be provided by PACE and is not included. • Documentation of wetland/stream findings associated with the new survey area will be incorporated into a new, standalone Critical Areas Report for the project. • This scope and fee estimate does not include any permitting associated with critical areas. • All support outside of the above stated scope is to be provided on a time -and -material basis under separate authorization. BUDGET The fee for our services will be determined on a time and materials basis using the rates contained in our 2024 Standard Schedule of Charges, which is attached to this proposal. We will endeavor to keep you apprised of project status and conditions that may significantly affect our scope and estimate. The total estimated fees for the work described above are presented in the table below. TASK NO. TASK Phase 3b Geologic/Geotechnical Assessment 9.8 Phase 3b Wetland and Stream Delineation Total ESTIMATED BUDGET $24,590 $29,760` $54,350 There are no intended third -party beneficiaries arising from the services described in this proposal and no party other than the party executing this proposal shall have the right to legally rely on the product of our services without prior written permission of GeoEngineers. File No. 0259-061-00 84 GEOENGINEERS t City of Tukwila I November 19, 2024 Page 5 This proposal is valid for a period of80 days commencing from the first date listed above and subject to renegotiation by GeoEngineers, Inc., after the expiration date. Sincerely, Nathan Otto Project Geologist David B. Con|in, MA. PVVS Associate Attachments: Exhibit Schedule ofCharges - 8rvsnginresStanuang 2024 - Emily R.HWm Senior Environmental Scientist ylelStone, PE Associate Geotechnical Engineer File No. 0259-061-00 GO yNG/NEENS 85 86 Page 1 of 2 Schedule of Charges - 2024 COMPENSATION Our compensation will be determined on the basis of time and expenses in accordance with the following schedule unless a lump sum amount is so indicated in the proposal or services agreement. Current rates are: PROFESSIONAL STAFF Staff 1 Scientist Staff 1 Engineer Staff 2 Scientist Staff 2 Engineer Staff 3 Scientist Staff 3 Engineer Project Scientist 1 Project Engineer 1 Project Scientist 2 Project Engineer 2 Senior Engineer/Scientist 1 Senior Engineer/Scientist 2 Associate Principal Senior Principal TECHNICAL SUPPORT STAFF Administrator 1 Administrator 2 Administrator 3 CAD Technician CAD Designer Senior CAD Designer GIS Analyst Senior GIS Analyst GIS Coordinator *Technician *Senior Technician *Lead Technician Geotechnical Construction Specialist Environmental Database Manager Health and Safety Specialist Health and Safety Manager 146/hour 154/hour 167/hour 175/hour 191/hour 198/hour 220/hour 228/hour 228/hour 234/hour 255/hour 279/hour $ 292/hour $ 320/hour $ 340/hour $ 103/hour $ 119/hour $ 136/hour $ 132/hour $ 155/hour $ 180/hour $ 165/hour $ 180/hour $ 200/hour $ 114/hour $ 136/hour $ 146/hour $ 191/hour $ 226/hour $ 146/hour $ 200/hour *Hours in excess of 8 hours in a day or 40 hours in a week will be charged at one and one-half times the hourly rates listed above. Contracted professional and technical services will be charged at the applicable hourly rates listed above. Staff time spent providing expert services in disputes, mediation, arbitration and litigation will be billed at one and one-half times the above rates. Time spent in either local or inter -city travel, when travel is in the interest of this contract, will be charged in accordance with the foregoing schedule. A surcharge may be applied to night and weekend work. See proposal for details. Rates for data storage and web -based access will be provided on a project -specific basis. Associated Project Costs (APC) Associated Project Costs (APC) equal to six percent (6%) of professional fees will be assessed. This fee allows GeoEngineers to invest in the necessary infrastructure to ensure we provide our clients with the latest technological and data security standards. The investments include maintaining and advancing technical tools and platforms across all aspects of our business, and strengthening our defenses against cyber threats to ensure data remains secure. These costs are not included in our hourly rates or direct expenses. Schedule_GeoEngineers Standard-2024 GE©ENGINEERS 87 Page 2 of 2 EQUIPMENT Air Quality Equipment, per Day $ 210.00 Air Sparging Field Test, per Day $ 110.00 Air/Vapor Monitoring Equipment (PID, 5-Gas Meter), per Day $ 110.00 Asbestos Sample Kit, Each $ 30.00 Blastmate, per Day $ 120.00 D&M Sampler, per Day $ 150.00 DO (Dissolved Oxygen) Kit, Each $ 25.00 Dynamic Cone Penetrometer, per Day $ 45.00 E-Tape (Electric Tape), per Day $ 35.00 Electric Density Gauge, per Day $ 110.00 Electric Density Gauge, per Week $ 430.00 Electric Density Gauge, per Month $ 1,400.00 Environmental Exploration Equipment, per Day $ 225.00 Field Data Acquisition Equipment (Field Tablet), per Day $ 55.00 Field Tablet, per Week $ 200.00 Field Tablet, per Month $ 750.00 Field Tablet with Cellular, per Day $ 75.00 Field Tablet with Cellular, per Week $ 300.00 Field Tablet with Cellular, per Month $ 1,000.00 Field Gear/ Reconnaissance, per Day $ 55.00 Gas Detection Meters, per Day $ 105.00 Generator, per Day $ 110.00 Groundwater Pressure Transducer w/ Datalogger, per Day $ 55.00 Groundwater Pressure Transducer w/ Datalogger, per Week $ 220.00 Hand Auger, per Day $ 100.00 Inclinometer Probe, per Day, 1 Day minimum $ 210.00 Interface Probe, per Day $ 65.00 Iron Test Kit, Each $ 25.00 Laser Level, per Day $ 60.00 Low Flow Groundwater Sampling Equipment, per Day $ 235.00 Multiparameter Water Quality Meter, per Day $ 85.00 Nuclear Density Gage, per Hour, 1/2 Day minimum $ 15.00 Peristaltic Pump, per Day $ 50.00 pH Probe,/Meter per Day $ 20.00 PID, FID or OVA, per Day $ 130.00 Rock/Slope Fall Protection/Rigging Equipment, per Day $ 700.00 Saximeter, per Day $ 60.00 Scuba Diving Gear, per Day/per Diver $ 700.00 Shallow Soil Exploration Equipment, per Day $ 60.00 Soil Field Screening Equipment, per Day $ 20.00 Soil Sample Kit, Each $ 20.00 Steam Flow Meter, per Day $ 20.00 Strain Gauge Readout Equipment, per Day $ 50.00 Surface Water Flow Meter, per Day, 1/2 day minimum $ 50.00 Surface Water Quality Monitoring Equipment, per Day $ 50.00 Turbidity Meter, per Day $ 50.00 Vehicle usage, per Mile, or $30/half-day, whichever is greater $ 0.65 Specialized and miscellaneous field equipment not listed above will be quoted on a project -specific basis. OTHER SERVICES, SUPPLIES AND SPECIAL TAXES Charges for services, equipment, supplies and facilities not furnished in accordance with the above schedule, and any unusual items of expense not customarily incurred in our normal operations, are charged at cost plus 15 percent. This includes shipping charges, subsistence, transportation, printing and reproduction, miscellaneous supplies and rentals, surveying services, drilling equipment, construction equipment, watercraft, aircraft, and special insurance which may be required. Taxes required by local jurisdictions for projects in specific geographic areas will be charged to projects at direct cost. Per diem may be charged in lieu of subsistence and lodging. Routinely used field supplies stocked in-house by GeoEngineers, at current rates, list available upon request. In-house testing for geotechnical soil characteristics at current rates, list available upon request. All rates are subject to change upon notification. 88 Schedule_GeoEngineers Standard-2024 GEOENGINEERSS CITY OF TUKWIL&CAPITAL PROJECT SUMMARY PROJECT: S 131st Place Drainage Improvements Project No. 91641204 DESCRIPTION: Deu�nand rep�cnanox�Ung�7cu�or under S.131e|Pi. Ra�o�oroadway approxmo�dy18^and�r provide a concrete wall or other means to keep Southgate Creek within its banks during storm events. JUSTIFICATION: Southgate Creek overtops its bank several times per year during storm events and runs through private property. Debris isdeposited within aprivate driveway and storm system. STATUS:K�ein�manonioper�rmodennum|�on�commkNremove excess oodimon�Uon1omducothe |ikdihood of flooding. K8AJNT.|K8PACT: Reduce the frequency ofstream sediment removal and storm cleanup. Project will require an HPA. Will consider combining with a future overlay project toreduce overall costs. %'wIV1""C-N.. A grant request for $200K was submitted to the KCFCD in 2020. FINANCIAL Through Estimated BEYOND TOTAL EXPENSES Design Land(R8V) 100 421 250 521 250 Const. Mgnt. 400 400 Construction 2.000 2.000 TOTAL EXPENSES V 100 671 2.400 0 V 0 0 0 3.171 FUND SOURCES Awarded Grant 00 OO 120 Proposed Grant 300 1.600 1.800 Mitigation Actual O Mitigation Expected O Utility Revenue O 40 311 800 O O O O O 1.151 TOTAL SOURCES V 100 671 2.400 0 V 0 0 0 3.171 2023 o028Capital Improvement Program °CO��/~~ 85 89 90 CITY OF TUKWILA 2025-2030 CAPITAL IMPROVEMENT PROGRAM CITY OF TUKWILA CAPITAL PROJECT SU 2025 to 2030 U TI FINANCIAL (in thousands) age lO0vennent Veli�pin elt lmat h't�fi cil, , ,, 0rnentfc�r autttgatF Cre k: n rrrijtti invert.' c pe ei j nd pin 202 .to increas n rdrauti trnty i it tits't+ addressed,hydran'di titl►eitr,reel� i�, ebi is isdepo.s .pet tnitti dretgitjg°i,sprftr ARY "1204( b ritjtd°dinl d reduce thy; elude 1; ye r. c ritra t:rrtajrit r a r1 fy 11 lii; 4 y ar ... it pjetrr: st bli parent >Pr to i ento' will b turrtet);:pvet tta ur ace t r tl� ©n for ri b line irate rat ':.:»`. Pr j ctappliedfor p rtr rat»rf..E ologydeeign:d velopmentfuntting"andCCo s tion:,Eutures.proper a rl sttl n r,.pr to uppo the expended h dr Ulf c priitty w.A urries:t eti oted ° 1 er truction. Project Costs Project Mgmt (Staff Time/Cost) Planning Land (R/W) Construction Mgmt. Construction Total Project Costs Project Funding Awarded Grant Proposed Grant Utility Revenues Total Project Funding 2025 2026 2027 2028 2029 2030 Beyond TOTAL $ 25 $ 780 $ 1,000 $ - $ - $ 1,805 $ 706 $ 1,105 $ 205 $ 2,016 $ 25 $ 600 $ 1,000 $ - $ - $ 1,625 $ 1,625 $ 1,625 $ 25 $ - $ - $ 400 $ 2,000 $ 2,425 $ - $ 1,600 $ 825 $ 2,425 y.l 75 1,380 2,000 400 2,000 5,855 $ 706 $ 4,330 $ 1,030 $ 6,066 91 92 COUNCIL A GRNDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 12/02/24 JR ITEM INFORMATION ITEM No. 5.G. STAFF SPONSOR: JOSH HOPKINS ORIGINAL AGENDA DATE: 12/02/ 24 AGENDA ITEM TITLE Gilliam Creek Fish Barrier Removal and Habitat Enhancement Amendment No. 2 Additional Design and Engineering Services CATEGORY [] Discussion Mtg Date 11 Motion Date 12/02/24 E Resolution Mtg Date P1 Ordinance Mtg Date E Bid Award Mtg Date [1 Public Hearing Mtg Date E Other Mtg Date Mtg SPONSOR ❑ Council I — Mayor[ HR ❑DCD Finance [ Fire I- TS I— PcR [ Police 11 Mr ❑ Court SPONSOR'S The Gilliam Creek Fish Barrier Removal and Habitat Enhancement project was established SUMMARY as a City CIP project in 2019.This contract amendment includes additional tasks to complete Preliminary Design Alternatives Analysis and 30% Design for the preferred alternative by the end of Q2 2025.Council is being asked to approve Amendment No. 2 to Contract 24-093 with Otak for additional design and engineering services in the amount of $769,952.00. REVIEWED BY Trans&Infrastructure E CommunitySvs/Safety [ Finance Comm. fl Planning/Economic Dev. P1 Arts Comm. ❑ Parks Comm. ❑ Planning Comm. 11/25/24 COMMI1`IEE CHAIR: ARMEN PAPYAN ❑ LTAC DATE: RECOMMENDATIONS: SPONSOR/ADMIN. COMMIrIEE Public Works Department Unanimous Approval; Forward to the Regular Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $769,952.00 $1,628,000.00 $0.00 Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 12/02/24 MTG. DATE ATTACHMENTS 12/02/24 Informational Memorandum dated 11/22/24 Pace Scope and LOE CIP 2023-2028 Pg 81 Minutes from Transportation and Infrastructure Committee meeting of 11/25/24 (distributed separately) 93 94 TO: FROM: BY: CC: DATE: SUBJECT: Thomas McLeod, Mayor Public Works Department - Pete Mayer, Interim Director INFORMATIONAL MEMORANDUM Transportation and Infrastructure Services Committee Pete Mayer, Public Works Director Joshua Hopkins, Surface Water Project Manager Mayor Thomas McLeod November 22, 2024 Gilliam Creek Fish Barrier Removal and Habitat Enhancement Project No. 99830105, Contract No. 24-093 Amendment No. 2 Additional Design and Engineering Services ISSUE Approve amendment No. 2 to Contract No. 24-093 with Otak, Inc. for additional design and engineering services in the amount of $769,952.00. BACKGROUND The Gilliam Creek Fish Barrier Removal and Habitat Enhancement project was established as a City CIP project in 2019, it is a priority project with Water Resource Inventory (WRIA) 9 and the Salmon Recovery Fund Board. The goals of the project are to restore fish passage between Gilliam Creek and the Green River, enhance habitat, and maintain or improve flood protection and maintenance and operation of the flap gate system. ANALYSIS This contract amendment includes additional tasks to complete Preliminary Design Alternatives Analysis and 30% Design for the preferred alternative by the end of Q2 2025. In October of 2024, Tukwila applied for DOT Culvert AOP grant to fund 30% Design through Construction. If Tukwila were to be successful with this grant, reimbursement would start at 30% Design, so the project needs to progress to the 30% Design milestone in order to receive reimbursements from the DOT Grant. If the grant application were to be unsuccessful, Tukwila will re -apply in Q3/'25 and will submit a more competitive grant application with a preferred alternative developed to 30% Design and cost estimate. FISCAL IMPACT Otak has provided a cost estimate not to exceed $769,952.00 to perform additional design and engineering services. Total grant funding for this project is $1,350,000.00; a cost increase for $278,000.00 has been submitted to WRIA 9 to cover the delta. Consultant Budget Otak Contract 22-068, 23-191, 24-093 $719,593.42* 24-093 Amendment No. 1 $138,270.00 24-093 Amendment No. 2 $769,952.00 Grants (Secured) $1,350,000.00 Grants (Cost Increase Submitted) $278,000.00 Totals: $1,627,815.42 $1,628,000.00 * = The original contract amount for the three contracts was $733,556.42, the actual payment was $719,593.42, a difference of $13,963. RECOMMENDATION Council is being asked to approve Amendment No. 2 to Contract 24-093 with Otak for additional design and engineering services in the amount of $769,952.00 and to consider this item on the Consent Agenda at the December 2, 2024, Regular Council Meeting. Attachments: CIP 23-28 Pg 81, Otak Scope and LOE W:\PW Eng\PROJECTS\A- DR Projects\Gilliam Creek Fish Barrier Removal (99830105)\02 - Funding and Finance\Consultant Selection\(005) - Consultant & Support Contracts\24-093\Amend #2 95 96 EXHIBIT A-2 SCOPE OF WORK DESIGN/ENGINEERING SERVICES City of Tukwila Gilliam Creek Fish Barrier Removal and Habitat Enhancement Project OTAK Project No. 20610.003 November 2024 Amendment No. 2 Introduction and Background The scope of work for the previous amendment provided services to refine alternatives and develop the preferred alternative to concept design level and cost estimate. The scope of work for this Amendment No. 2 advances the preferred alternative into preliminary design including background hydraulic assessment. The Scope of Services for Amendment No. 2 is described in detail in the following sections. SCOPE AND BUDGET MODIFICATIONS 1.0 Project Management and Coordination 1.1 Coordination with City This task is expanded in level of effort to provide project management for the additional services included under Amendment No. 2. Otak will coordinate with the City of Tukwila on a regular basis by phone and email to keep the City's project manager informed about project progress, project issues and schedule. Otak will assist in scheduling project related meetings, reviews, and other coordination activities needed to keep the project moving forward. Regular communication with the City will occur on a weekly basis, and status reports will be provided to the City summarizing the status of action items and deliverables. This task will also include coordination with the City about next phases of work including development of work descriptions and scopes of services. Next phases of work to be discussed and defined with the City are anticipated to include: 1. Implementation Planning 2. Engagement with Stakeholders and Public Outreach 3. Final Design 4. Permitting for Construction 5. Construction Support Otak — Scope of Work 97 1.4 Project Monitoring and Reporting Project monitoring and reporting will include the coordination of design team members, project schedule updates, and the preparation of a monthly progress report and a monthly billing statement. TASK 1 DELIVERABLES • Status reports submitted to the City by email (electronic PDF file format) • Schedule updates submitted to the City by email (electronic PDF file format) • Monthly progress report and monthly invoice (electronic PDF file format) TASK 1 ASSUMPTIONS • The duration for this phase of the project is assumed not to extend beyond July 30, 2025. NEW SCOPE TASKS 4.0 Topographic Survey and Basemap 4.2 Supplemental Topographic Surveying and Mapping of Green River Otak provided topographic survey of the project improvement area under previous tasks. After the initial survey, the extents of potential improvements have expanded and the complexity of related hydraulic modeling has increased. Under this task, Otak will provide supplemental topographic survey and will update the electronic basemap to reflect the current conditions along the Green River and public trail and roadway area to the south of the existing culvert. The extents of supplemental survey include: are shown in Attachment A -Survey Extents Map. The topographic survey requirements include the following: • Vertical Datum: NAVD 88 • Horizontal Datum: State Plane Coordinates (Washington North Zone, NAD 83/91 adjustment) • Contours at a maximum interval of 1' • TIN surface • Surface features: • Top/Toe of slopes • Channel thalweg • Top of bank • Toe of bank • Culvert invert elevations • Vegetation including trees, shrubs, fallen trees in stream over 8-inches in diameter • Boulders or rocks in the stream greater than 12" across • Rock scour protection limits in place around culvert inlet Mapping shall be consistent with City of Tukwila Infrastructure Design and Construction standards. TASK 4.2 DELIVERABLES ■ Updated Topographic Base Map (Scale 1" = 20 feet) with one -foot contour intervals (AutoCAD DWG file format) TASK 4.2 ASSUMPTIONS ■ If required, the City will obtain right -of -entry for the parcels for the area of survey. Otak — Scope of Work 98 • If a ROW Permit is required, Otak will coordinate with the City and will submit the ROW application. Traffic Control is assumed to be limited and not requiring flagging. 5.0 Hydrology and Hydraulics 5.6 Gilliam Creek Flap Gate Replacement Flood Study - Proposed Conditions Otak previously developed a preliminary existing conditions model under Task 5.5. Under Task 5.6, the preliminary existing conditions model will be finalized and will be the basis for the creation of proposed conditions models. The proposed conditions modeling will assess the effects of replacing the existing Gilliam Creek flapgate with two different flood gate technologies including: 1. Self-regulating tide gate with muted tidal regulator 2. Motorized sluice gate The study is intended to evaluate the hydraulic effects of these replacement gate options on the upstream conveyance network and operation of the Strander pump station and P17 pump station flood protection facilities. The study will consider options for flood gate open and close settings and will evaluate changes between the existing conditions and proposed conditions models such as: 1. Water surface elevations in Gilliam Creek at the project site including duration analysis for key habitat zones 2. Water surface elevations in the primary stormwater trunkline conveyance pipes that typically drain into Gilliam Creek 3. Pump station run times during select storm event periods and releases from the Howard Hanson Dam based on historical data TASK 5.6 DELIVERABLES • HSPF-SWMM Electronic Model TASK 5.6 ASSUMPTIONS • The model developed under this task is intended to evaluate changes in the water surface within Gilliam Creek and the related changes to the City conveyance trunklines and pump station usage between existing and proposed conditions. 5.7 Gilliam Creek Flap Gate Replacement Flood Study Report Otak will prepare a report summarizing the hydrologic and hydraulic modeling methods used and the key factors and criteria identified through the study that must be met to provide fish passage to the extent feasible while still maintaining the flood protection. It is anticipated that the report will contain up to six GIS maps such as: o Study Area Map o Model Schematic layout o Low -flow scenario drainage map o High -flow scenario drainage map o High -flow and low -flow inundation figures Otak will conduct an intake meeting with Tukwila prior to City review of the draft report. Otak — Scope of Work 99 TASK 5.7 DELIVERABLES • Draft Flood Study Report • Comment Responses • Final Flood Study Report TASK 5.7 ASSUMPTIONS • Reports will be delivered in electronic .pdf format. • City will provide one list of consolidated comments on the draft report. Comments will be addressed and incorporated into the final report. 5.8 Open Channel Hydraulic Analysis for Proposed Improvement Area 5.8.1 Preliminary Hydraulic Analysis 5.8.1.A Preliminary Hydraulic Modeling Otak will complete hydraulic analyses of the existing and proposed conditions to evaluate the hydraulic conditions as a result of the project. The existing conditions and proposed conditions will be modeled using either the Federal Highway Administration (FHWA) and U.S. Bureau of Reclamation's SRH-2D software (2020), or the U.S. Army Corps of Engineers HEC-RAS 2-D (2019) software to evaluate hydraulic conditions for the preliminary design. It is assumed that the model domain will include the following: • 700-foot segment of Gilliam Creek extending upstream from the confluence with the Green River • 1,200-foot segment of the Green River extending upstream from the south side of the 1-405 bridge. The model 2D mesh will be constructed from the topographic survey basemap prepared by Otak including supplemental survey obtained along the Green River under Task 4.2. Steady-state inflow boundary conditions will be used based on HSPF modeled peak flows or flow duration curves, and the models will be run over a long enough simulation time to establish steady-state hydraulic grade lines. The evaluation of the hydraulic conditions from existing to proposed conditions will include the change in water surface elevations, depths, velocities, and shear stresses. The proposed water surface elevations will be used to establish the minimum height for the culvert replacement based on freeboard and debris clearance under flood gate open conditions. The velocity results will be used to inform the design about potential fish -passage conditions, stream channel stability, and wood structure placement for the stream improvements. Preliminary scour calculations will also be performed at the crossing structure and along the modified river embankment and scour counter measures will be included in the design, if warranted. The results of the analyses will be used to inform the proposed stream restoration design. 5.8.1.B Hydraulic Analysis QA/QC Otak will coordinate with a subconsultant to provide an independent senior technical hydraulic quality assurance and quality control review, in addition to Otak's internal quality control reviews in Task 11.1.3. The subconsultant will review the hydrologic data and preliminary hydraulic analysis summary results prepared in the Phase 1 Otak — Scope of Work 100 Alternatives Analysis Report. They will consult with the design team at the start of 30% design and will perform progress reviews of the hydraulic model developed under Task 5.8.1.A. The subconsultant has expertise in flood gates and will provide guidance on model setup and review of results for the selected flood gate and operational settings. 5.8.1.0 Preliminary Hydraulic Documentation Otak will prepare a preliminary hydraulic documentation report that summarizes the findings and conclusions from the hydraulic analysis completed in Task 5.8.1.A. The Report will summarize the following topics: • Hydrologic flow rates used in the hydraulic analyses • Hydraulic conditions including water surface elevations, depths, and flow velocities under existing and proposed conditions • Channel stability calculations • Potential areas of channel erosion, sediment deposition • Calculated preliminary scour depths at the crossing structure (100-year, and 500-year event) A draft and final preliminary hydraulic memorandum will be submitted to the City. The final hydraulic analysis for basis of final design will be performed under a future scope of work during final design. TASK 5.8.1 DELIVERABLES • Draft Preliminary Hydraulic Analysis Report (pdf) • Final Preliminary Hydraulic Analysis Report (pdf) TASK 5.8.1 ASSUMPTIONS • SRH-2D or HEC-RAS 2D software will be used for development of the hydraulic model. • Velocities and stream power will be used to perform a qualitative assessment of potential erosion and deposition under proposed conditions, and no quantitative sediment transport calculations will be performed. • Wood stability calculations will not be performed during the preliminary hydraulic analysis to support 30% design. • City will provide one list of consolidated comments on the draft report. Comments will be addressed and incorporated into the final report. • The final hydraulic analysis for basis of final design will be developed under future scopes of work during final design. 6.0 Alternatives Analysis 6.9 Alternatives Analysis Report - Phase 2 Otak previously prepared a Draft Alternatives Analysis Report under a separate task. Under this Task 6.9, Otak will update the report to summarize findings of alternatives refinement work performed under Task 6.3 thru Task 6.8. The report will include a recommendation for a preferred alternative. TASK 6.9 DELIVERABLES • Alternatives Analysis Report Phase 2 (Draft and Final, electronic pdf) Otak — Scope of Work 101 TASK 6.9 ASSUMPTIONS • City will provide one list of consolidated comments on the draft Phase 2 Alternatives Analysis Report. Comments will be addressed and incorporated into the final report. 7.0 Geotechnical Services (Subconsultant) 7.2 Geotechnical 30% Preliminary Design The Phase 1 Geotechnical Investigation performed under a previous contact identified the presence of underlying liquifiable soils and the need for ground improvements beneath proposed structural elements. Under Task 7.2, a geotechnical subconsultant will prepare 30% design plans and a construction cost estimate for the bid items related to the ground improvements work to be incorporated into the master estimate prepared under Task 11.1.2. TASK 7.2 DELIVERABLES • 30% Design plan sheets for ground improvements to be incorporated into plan set developed under Task 11.1 (half-size pdf) • Construction Cost Estimate for ground improvements bid items TASK 7.2 ASSUMPTIONS • A detailed scope will be developed with the geotechnical subconsultant at a later date and submitted to the City. An amendment will be prepared to update this scope task prior to commencement of this task work. The task level of effort for the geotechnical 30% design has been estimated for this Amendment No. 2. If required, the task fee will be re -negotiated with the City and modified through a future amendment. 8.0 Utility Coordination 8.1 Franchise Utility Coordination Under a previous contract, Otak identified utilities known to be present at the site and received some utility as - built drawings from utility providers, and a preliminary utility map was developed. Under this Task 8.1, Otak will update the map to reflect the preferred alternative improvements selected by the City to be advanced into 30% design. Otak will prepare a spreadsheet/matrix summarizing utility conflict locations and actions to be taken. Permit requirements for each location will be included in the matrix. This document will be updated whenever new information becomes available to assure that all utility coordination activities are tracked. Otak will begin communications with franchise utility companies (power, gas, telecommunications, water and sewer, etc.) following the selection of a preferred alternative by the City, to verify locations of existing facilities and to discuss any potential relocation requirements, cost, schedule and recommendations on location of new facilities. It is anticipated that up to three (3) utility coordination meetings will occur with franchise or City utilities that are determined to have conflicts or require relocation. Otak will make recommendations for utilities to be potholed to confirm location after the 30% design. TASK 8.1 DELIVERABLES ■ Utility Coordination Plan ■ Utility Coordination Tracking Matrix TASK 8.1 ASSUMPTIONS ■ Design of relocated utilities will be at franchise utility's expense and is not included in this scope. Otak — Scope of Work 102 • No major utility conflicts, that cannot be relocated by the Utility franchise is known or assumed to exist. • Potholing of utilities to verify the underground location is not included in this scope but is recommended to be performed after 30% design. 9.0 Stakeholder Engagement 9.2 Agency and Stakeholder Coordination At the City's request, Otak will support the City in coordination with agencies, tribal representatives, and stakeholders to address project designs and respond to comments. Otak will review and provide available information from previous data collected at the site, as requested. As the level of effort for comment responses and coordination cannot be quantified at this time, a total level of effort of 70 hours of staff time is assumed for this scope task. TASK 9.2 DELIVERABLES • Meeting notes (PDF) • Email responses to agency and stakeholder comments 9.4 Engagement Materials At the City's request, Otak will support the City with graphics to communicate project information to the public or other interested parties or agencies such as improvement area maps, impact area maps, schedule, visualizations, presentation slides, content for web postings, and GIS data. As the level of effort for engagement materials and coordination cannot be quantified at this time, a total level of effort of 150 hours of staff time is assumed for this scope task. TASK 9.4 DELIVERABLES • Deliverables are anticipated to include graphics in electronic PDF format, as requested by the City. TASK 9.4 ASSUMPTIONS • Available task budget and the scope of requested deliverables will be discussed with the City project manager prior to commencing work on the requested deliverable. 11.0 Preliminary Design of Preferred Alternative 11.1 Preliminary Design - 30% 11.1.1 30% Preliminary Plans Otak will advance the preferred alternative, selected by the City, to a preliminary (30%) design level. The primary objective of the Preliminary Design is to allow the City to confirm the technical feasibility, cost feasibility, compliance with permitting and grant requirements, maintenance feasibility and practicality, and buy -in from interested parties. Otak will prepare and submit Preliminary (30%) plans, listed in Table 3, that will include plan views of the crossing Otak — Scope of Work 103 structure, crossing structure head walls, site retaining walls, trail, parking lot and habitat grading areas. The plans will also include sufficient preliminary details to illustrate how the facilities will operate and maintenance access will be provided. Table 1 - Anticipated List of Drawings Cover sheet, Vicinity Map, drawings, TOC 1 N/A Legend and Abbreviations General Notes, Phasing Overall Site and Key Plan Survey Control Plan and Easements Traffic Control Plans and/or Detour Plans and Details Utility Relocation Coordination Plan and Details Crossing Structure Plan and Section Outlet Headwall Elevation View Inlet Headwall Elevation View 66th Ave. S Rd Restoration Plan and Profile Green River Trail Plan and Profile Parking Lot Pavement Plan Site Structural Details Upstream Habitat Grading and Large Woody Material Plan Upstream Habitat Grading Section Details Confluence Habitat Grading and Large Woody Material Plan Confluence Habitat Grading Section Details Large Woody Material Details Upstream Habitat Planting Plan Confluence Habitat Planting Plan Flood Gate Electrical Site Plan Flood Gate Details TOTAL SHEETS 1 N/A 1 N/A 1 1 ":50' 1 1 ":50' 1 1 ":50' 2 1":20' 1 1":10' 1 1":10' 1 1":10' 1 1":20' 2 1":20' 1 1":20' 2 N/A 1 1":20' 2 N/A 2 1":20' 2 N/A 1 N/A 1 1":20' 1 1":20' 1 1":20' 1 N/A 29 11.1.2 30% Construction Cost Estimate Otak will estimate quantities and develop an itemized construction cost estimate for one bid package using unit costs based on experience and recent similar project bid tabs. Quantities will be organized into standard bid items (supplemented by additional non-standard items, if necessary) conforming to the project bid schedule. The construction cost estimate will include appropriate contingencies to reflect the level of design complete. 11.1.3 Perform Quality Assurance and Quality Control Otak will implement Quality Assurance and Quality Control to provide ongoing review on all hydrologic and hydraulic modeling and site civil, structural, and landscape design throughout the design of the improvements. Otak will provide quality assurance on all deliverable products to support this task, including work performed by sub -consultants, and submit quality control check -list for all documents produced in this Task 11.1. This task includes: Otak — Scope of Work 104 1. Quality Review Checklist signed off by PM, Task Leads and an independent reviewer (as part of Task 5.8.1 B) 2. Reviewer Comments review meeting with the City 3. Written Responses to review comments TASK 11.1 DELIVERABLES 1. Project Preliminary Plans, as listed in Table 1, will be prepared in AutoCAD, and submitted as PDF half -sized. 2. Construction Cost Estimate submittal includes electronic PDF. TASK 11.1 ASSUMPTIONS 1. Work will be performed in accordance with WSDOT Standard Specifications for Road, Bridge, and Municipal Construction (2025 edition). 2. No specifications will be included in the 30% Preliminary Design submittal. 3. Adjustments or relocation of franchise utility will be designed and constructed by the franchising public/private utility company(ies), unless directed otherwise in future scopes of work for final design. 4. The Preliminary design will be based on the design concepts and layout of the Selected Alternative, selected in Phase I of the project. 5. Tukwila will consolidate duplicate comments and approve or remove comments from all City reviewers prior to delivery to Consultant. 6. Major design conceptual changes from the Selected Alternative, from Phase I, is not included in this scope and fee estimate. If major changes are required to the concepts or layout of the Preliminary Design, then Otak will assess the impact of the City required or desired changes, develop and submit contract supplement, with the scope and fee estimate needed to revise the design submittal, and a request to Tukwila for approval to use the Management Reserve Continency to revise the Preliminary Design. 11.2 Value Engineering Review Otak will conduct a value engineering review of the concept design for the preferred alternative developed under Task 6.9. This review will be performed by a team of senior professional staff with a representative from each of the following disciplines: o Water Resources Engineering o Transportation Engineering o Structural Engineering o Landscape Architecture Each review participant will review the Phase 1 Alternatives Analysis Report, alternatives refinement summaries, and preferred concept plans and cost estimate developed under tasks 6.3-6.8. The value engineering review staff will identify opportunities to reduce cost, and ease maintenance of the new facilities, while still meeting the goals of the project, which are described in detail in the Alternatives Analysis. The Value Engineering team will have a kickoff meeting with the project engineer and key designers at the start of the task. During the review, the value engineering team will participate in a progress meeting with the City to and task leads from the design team to discuss review questions and preliminary comments. Final comments from each reviewer will be entered into a table with subcategories for the different disciplines. This table will be submitted to the City for review so any direction for design changes can be given to the design team before completion of the 30% Design. Otak — Scope of Work 105 TASK 11.2 DELIVERABLES • Matrix of value engineering review comments on the concept plans and cost estimate for the preferred alternative (pdf) TASK 11.2 ASSUMPTIONS • This study will precede the 30% Design and Constructability Review tasks, and will provide concerns to be addressed in Task 11.1 and Task 11.3. 11.3 Constructability Review Otak will coordinate and review all work provided by its constructability review subconsultant. Coordination will include scheduling of work, scheduling of meetings, oversight and review of subconsultant deliverables. The Constructability Review will provide comments on construction access, shoring and dewatering methods, traffic control, schedule, and cost from a Contractor's perspective. This will include a field visit and review of the preliminary plans once they are developed to a Draft 30% Level. The constructability review subconsultant will perform the following items: 1. Site Visit 2. Review Preliminary Design and provide comments on the following: a. Means and methods for excavation and shoring especially along liquifiable soils. b. Construction sequencing and staging c. Traffic Control d. Options for accelerating work such as full and partial road closure and night work e. Recommendations for Special Provisions TASK 11.3 DELIVERABLES • Memo summarizing constructability review comments (pdf) • Plan markups (pdf) TASK 11.3 ASSUMPTIONS • This task will be implemented after the Value Engineering Review in Task 11.2 and during the 30% Design. Management Reserve If directed by the City, consultant will provide services needed to assist the City for unforeseen tasks related to this project that were not specifically addressed in this scope of work. When requested by the City, the consultant will provide a scope and budget for the task identified by the City. The consultant will not proceed with the task until written authorization has been provided by the City. The allotted amount for this task is $20, 000.00. Direct Expenses Direct expenses to be submitted for reimbursement include: • Mileage/Travel for site investigations and meetings • Other Misc. Expenses Attachment A — Survey Extents Map Otak — Scope of Work 106 Attachment A - Supplemental Survey Extents Map Otak — Scope of Work 107 108 t Enhancement 0 c 0 0 c0 E 0 co 0 N W U� E� Fz- w ( W 3 Q N , m h O s o oo ua U Otak Project #020610.003 November 2024 2 Total Budget By Task 0 W V ' 8 0 d o us to 0 N co 00 vi 63 0 O W 0 er - co' f9 0 O O o 0 N V c5 fA 0 4 0- ai 0 V V o M o 0 o 0 N O O N O o Oo Of a o " 6 co n �. n o. Total Budget By Sub -Task O a, M M O N O N H $15,228.00 O N N WM s3 O 0 O H O oO M NN(o M3 O O 69 8 a 63 00.000 0£$ 8 (0 C M 69 O M OO co. 63 O W M t9 O coO V N $34,492.00 8 O O n F9 $39 898 00 $25 000 00.. 0 0 0 0 N C C o O ooN .4 O MN N NV,H R »> o or u O od N go 0 o o u a o N O U' o o o 0 co o 0 oc O co c V eE PI ij a Oo �°oa3 xd8 o o 0 L 0 0 0 N, 0 0 cS Otak Budget by Sub -Task $34,396.00 $28,062.00 $15,228.00 0 f9 0 O 0 O co 0 6V 0 o vi 0 o 0 Ea 0 8cO EA- $35,686.00 $212,058.00 $34,492.00 0 fa, 0 0 of 0 0 ni co b Q O = M N O r O r m O N ` (0 O O b N 0 p p U N V m m N 0 0 90 co K N N L N O U d m N m O O 8 9 M N '52V LL N N O O d ro N. by 3 — 2cci 8UU N N 0 o m N �0 V U N N 0 o (0 o w ° m x> o o u= o b N v v � 0 0 9 ' ro (9 N a m m O O tO °'> O U U 4 as O : �Q m m y a o 8 o0 o 8 Q� O Q N N v 0,b_ N b 0 t� m �> Q b U U b L : Q m N O o n o 0 O N 0. U Q h 2 0 m w 6 O » a, > mL G o o ? o w o o ,+3 0 > G ` N N C W 0 N M o 6 yyo O O > > N U c C C 8 ggi- ey X — N > U N m W p O O 4 F.3 "�' 6N U -a m b O 0 0 o , Es > _ -o C O C N o N o E.,g N v ro Ni sy X — N > U N m o o p tl54 0 g A a 0, U U UV � m o , 2 wa` U = N o 0 a y3 0 o N O N N m to o O C8,W O ,O N N N 0 N vJ O h N t» X - > N U m u(�i 0 O F. N = U n n m m °' m m NIN w q o o W K 29 aU v a b o wi a O Project Management and Coordination Coordination with City Project Monitoring and Reporting Topographic Survey and Basemap Supplemental Topographic Surveying and Mapping of Green River HYDRAULIC ANALYSIS Gilliam Creek Flap Gate Replacement Flood Study -Proposed Conditions Gilliam Creek Flap Gate Replacement Flood Study Report Open Channel Hydraulic Analysis for Proposed Improvement Area Preliminary Hydraulic Analysis Hydraulic Analysis QA/QC (SUB) Alternatives Analysis Alternatives Analysis Report - Phase 2 Geotechnical Services Geotechnical 30% Preliminary Design (SUB) Utility Coordination Franchise Utility Coordination Stakeholder Engagement Agency and Stakeholder Coordination Engagement Materials Preliminary Design of Preferred Alternative Preliminary Design 30% 30% Preliminary Plans 30% Construction Cost Estimate Perform Quality Assurance and Quality Control Value Engineering Review Constructabilay Review (SUB) Total Hours Billing Rate Total Labor Cost Management Reserve Direct Expenses Project Total OO V fit) i0 O a co.m mNI N m o o n n m com o o NE o rates may vary 109 8 110 CITY OF TUKWILA CAPITAL PROJECT SUMMARY PROJECT: DESCRIPTION: JUSTIFICATION: STATUS: MAINT. IMPACT: COMMENT: 2023 to 2028 Gilliam Creek Fish Barrier Removal Project No. 99830105 Construct fish passage improvements at existing flap gate and restore salmonid habitat; replace flap gate which may include a self-regulating tide gate or flood wall. Enable fish access to lower Gilliam Creek under wider range of flow conditions; fish barrier per WDFW and City; WRIA 9 salmon habitat project. Analysis of lower Gilliam Creek is being conducted in 2018 to determine the best solution for fish passage and to address potential flooding. Likely a shift in maintenance commitments with potential elimination of flapgate maintenance. In 2020, SRFB listed as Project of Concern, WRIA pulling funding from this cycle; BA Fish Barrier Board - scored 63 of 94; outcomes yet to be determined; $100K allocated in CWM via WRIA 9. FINANCIAL Through Estimated (in $000's) 2021 2022 2023 2024 2025 2026 2027 2028 BEYOND TOTAL EXPENSES Design 60 150 600 650 1,460 Land (R/W) 0 Monitoring 0 Const. Mgmt. 1,000 1000 Construction 7,500 7,500 TOTAL EXPENSES 60 150 600 650 8,500 - - 0 0 9,960 FUND SOURCES Awarded Grant 150 325 375 850 Proposed Grant 275 275 6,800 - 7,350 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 60 0 0 0 1700 - - 0 0 1,760 TOTAL SOURCES 60 150 600 650 8,500 - 0 0 0 9,960 2023 - 2028 Capital Improvement Program 112 COUNCIL A GRNDA SYNOPSIS Initials Meeting Date Prepared (y Mayor's review Council review 12/2/24 BJM ITEM INFORMATION ITEM No. 5.H. STAFF SPONSOR: BRANDON MILES ORIGINAL AGENDA DATE: 12/ 2/ 24 AGENDA ITEM TITLE Authorize the Mayor to execute a partnership agreement, not to exceed $180,000, with the Seattle Seawolves for the 2025 and 2026 seasons CATEGORY ❑ Discussion Mtg Date ® Motion Mtg Date 12/2/24 7 Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date 7 Other Mtg Date SPONSOR ❑ Council 11 Mayor ❑ Admin Svcs ❑ DCD ❑ Finance ❑Fire ❑ PcR ❑ Police ❑ PW SPONSOR'S SUMMARY On November 4, 2024 the City Council authorized a funding request by the City of Tukwila to use lodging tax funds to partner with the Seattle Seawolves for the 2025 and 2026 seasons. The contract implements the scope of services in the funding request. At its October 28, 2024 meeting, Finance and Governence gave permission for the contract to go to a future consent agenda. REVIEWED BY Trans&Infrastructure Svcs ❑ LTAC Community Svcs/Safety /1 Finance & Governance Arts Comm. DATE: OCTOBER 28, 2024 ❑ Parks Comm. u Planning & Community Dev. ❑ Planning Comm. COMMITTEE CHAIR: QUINN RECOMMENDATIONS: SPONSOR/ADMIN. Approve, forward to consent. COMMITTEE Unanimous approval, forward to consent. COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED $180,000 AMOUNT BUDGETED $N/A APPROPRIATION REQUIRED $N/A Fund Source: LODGING TAX FUNDS (101 FUND). Comments: Tourism Funding, use is limited by State Law. MTG. DATE RECORD OF COUNCIL ACTION 12/2/24 MTG. DATE ATTACHMENTS 12/2/24 DRAFT Agreement with Seattle Seawolves. Minutes from the 10/28 FIN Committee (distributed separately) 113 114 City of Tukwila 6200 Southcenter Boulevard, Tukwila WA 98188 Contract Number: CONTRACT FOR LODGING TAX FUNDING This Agreement is entered into by and between the City of Tukwila, Washington, a non -charter optional municipal code city hereinafter referred to as "the City," and Seattle Rugby, LLC (dba Seattle Seawolves Rugby), hereinafter referred to as "the Contractor," whose principal office is located at 14900 Interurban Ave S, Ste. 268, Tukwila, WA 98168. The City and the Contractor are individually a "party" and collectively the "parties". WHEREAS, the City imposes a special excise tax under Chapter 82.08 Revised Code of Washington (RCW), known as the "lodging tax," on furnishing of lodging in hotels, motels and similar business enterprises, as authorized under Chapter 67.28 RCW; and WHEREAS, the City is authorized to use the lodging tax revenue for tourism promotion, as defined by Chapter 67.28 RCW; and WHEREAS, Contractor is able to help promote the City to both overnight and day visitors, driving business to Tukwila restaurants, hotels, retailers, and entertainment establishments; and WHEREAS, on October 11, 2024, the City's Lodging Tax Advisory Committee considered and approved Contractor's request to obtain lodging tax revenue for tourism promotion; and WHEREAS, the City concurs with the Lodging Tax Advisory Committee's recommendation to provide lodging tax revenue to Contractor for tourism promotion; and WHEREAS, it is appropriate for the City to compensate the Contractor for the costs of promoting tourism (both day and overnight) in the City; and IN CONSIDERATION OF the mutual benefits and conditions hereinafter contained, the parties hereto agree as follows: 1. Scope and Schedule of Services to be Performed by Contractor. Contractor shall perform those services described on Exhibit A attached hereto and incorporated herein by this reference as if fully set forth. In performing such services, Contractor shall at all times comply with all Federal, State, and local statutes, rules and ordinances applicable to the performance of such services and the handling of any funds used in connection therewith. Contractor shall request and obtain prior written approval from the City if the scope or schedule is to be modified in any way. 2. Compensation and Method of Payment. The City shall pay Contractor for services rendered according to the rate and method set forth on Exhibit B attached hereto and incorporated herein by this reference. The total amount to be paid by the City shall not exceed $180,000. The City shall also provide, subject to space limitation, and use limitations, access to a City billboard at the corner of West Valley Hwy and 5.180th Street, with a total in -kind contribution of $10,000. 3. Duration of Agreement. This Agreement shall be in full force and effect for a period commencing December 1, 2024, 20 , and ending December 1, 2026, 20_, unless sooner terminated under the provisions hereinafter specified. CA Revised May 2020 Page 1 of 8 115 4. Independent Contractor. Contractor and City agree that Contractor is an independent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither Contractor nor any employee of Contractor shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or contributing to the State Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to the Contractor, or any employee of the Contractor. 5. Indemnification. Contractor shall defend, indemnify and hold the City, its officers, agents, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or in connection with the performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of Contractor and the City, its officers, officials, employees, and volunteers, Contractor's liability hereunder shall be only to the extent of Contractor's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes Contractor's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 6. Insurance. Contractor shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Contractor, their agents, representatives, employees or subcontractors. Contractor's maintenance of insurance, its scope of coverage and limits as required herein shall not be construed to limit the liability of the Contractor to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. A. Minimum Scope of Insurance. Contractor shall obtain insurance of the types and with the limits described below: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. Automobile liability insurance shall cover all owned, non -owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 2. Commercial General Liability insurance with limits no less than $2,000,000 each occurrence, $2,000,000 general aggregate and $2,000,000 products -completed operations aggregate limit. Commercial General Liability insurance shall be as least at broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors, products -completed operations, stop gap liability, personal injury and advertising injury, and liability assumed under an insured contract. The Commercial General Liability insurance shall be endorsed to provide a per project general aggregate limit using ISO form CG 25 03 05 09 or an equivalent endorsement. There shall be no exclusion for liability arising from explosion, collapse or underground property damage. The City shall be named as an additional insured under the Contractor's Commercial General Liability insurance policy with respect to the work performed for the City using ISO Additional Insured endorsement CG 20 10 10 01 and Additional Insured -Completed Operations endorsement CG 20 37 10 01 or substitute endorsements providing at least as broad coverage. CA Revised May 2020 Page 2 of 8 116 3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. B. Public Entity Full Availability of Contractor Limits. If the Contractor maintains higher insurance limits than the minimums shown above, the Public Entity shall be insured for the full available limits of Commercial General and Excess or Umbrella liability maintained by the Contractor, irrespective of whether such limits maintained by the Contractor are greater than those required by this Contract or whether any certificate of insurance furnished to the Public Entity evidences limits of liability lower than those maintained by the Contractor. C. Other Insurance Provision. The Contractor's Automobile Liability and Commercial General Liability insurance policies are to contain, or be endorsed to contain that they shall be primary insurance with respect to the City. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Contractor's insurance and shall not contribute with it. D. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A: VII. E. Verification of Coverage. Contractor shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Contractor before commencement of the work. Upon request by the City, the Contractor shall furnish certified copies of all required insurance policies, including endorsements, required in this Agreement and evidence of all subcontractors' coverage. F. Subcontractors. The Contractor shall cause each and every Subcontractor to provide insurance coverage that complies with all applicable requirements of the Contractor -provided insurance as set forth herein, except the Contractor shall have sole responsibility for determining the limits of coverage required to be obtained by Subcontractors. The Contractor shall ensure that the City is an additional insured on each and every Subcontractor's Commercial General liability insurance policy using an endorsement as least as broad as ISO CG 20 10 10 01 for ongoing operations and CG 20 37 10 01 for completed operations. G. Notice of Cancellation. The Contractor shall provide the City and all Additional Insureds for this work with written notice of any policy cancellation, within two business days of their receipt of such notice. H. Failure to Maintain Insurance. Failure on the part of the Contractor to maintain the insurance as required shall constitute a material breach of contract, upon which the City may, after giving five business days notice to the Contractor to correct the breach, immediately terminate the contract or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion of the City, offset against funds due the Contractor from the City. 8. Record Keeping and Reporting. A. The Contractor shall maintain accounts and records, including personnel, property, financial and programmatic records which sufficiently and properly reflect all direct and indirect costs of any nature expended and services performed in the performance of this Agreement and other such records as may be deemed necessary by the City to ensure the performance of this Agreement. B. These records shall be maintained for a period of seven (7) years after termination hereof unless permission to destroy them is granted by the office of the archivist in accordance with RCW Chapter 40.14 and by the City. CA Revised May 2020 Page 3 of 8 117 9. Audits and Inspections. The records and documents with respect to all matters covered by this Agreement shall be subject at all times to inspection, review or audit by law during the performance of this Agreement. 10. Termination. This Agreement may at any time be terminated by the City giving to the Contractor thirty (30) days written notice of the City's intention to terminate the same. Failure to provide products on schedule may result in contract termination. If the Contractor's insurance coverage is canceled for any reason, the City shall have the right to terminate this Agreement immediately. 11. Discrimination Prohibited. Contractor, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin, age, veteran status, sex, sexual orientation, gender identity, marital status, political affiliation, the presence of any disability, or any other protected class status under state or federal law, in the selection and retention of employees or procurement of materials or supplies. 12. Assignment and Subcontract. Contractor shall not assign or subcontract any portion of the services contemplated by this Agreement without the written consent of the City. 13. Entire Agreement; Modification. This Agreement, together with attachments or addenda, represents the entire and integrated Agreement between the City and the Contractor and supersedes all prior negotiations, representations, or agreements written or oral. No amendment or modification of this Agreement shall be of any force or effect unless it is in writing and signed by the parties. 14. Severability and Survival. If any term, condition or provision of this Agreement is declared void or unenforceable or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement, which by their sense and context are reasonably intended to survive the completion, expiration or cancellation of this Agreement, shall survive termination of this Agreement. 15. Notices. Notices to the City of Tukwila shall be sent to the following address: City Clerk, City of Tukwila 6200 Southcenter Blvd. Tukwila, Washington 98188 With a copy to: Office of Economic Development City of Tukwila 6200 Southcenter Blvd. Tukwila, WA 98188 Notices to the Contractor shall be sent to the address provided by the Contractor upon the signature line below. 16. Applicable Law; Venue; Attorney's Fees. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be properly laid in King County, Washington. The prevailing party in any such action shall be entitled to its attorney's fees and costs of suit. CA Revised May 2020 Page 4 of 8 118 DATED this day of , 20 City signatures to be obtained by ** Contractor signature to be obtained by City Clerk's Staff ONLY. ** CITY OF TUKWILA Thomas McLeod, Mayor ATTEST/AUTHENTICATED: Andy Youn, City Clerk APPROVED AS TO FORM: Office of the City Attorney sponsor staff. CONTRACTOR: By: Printed Name: Title: Address: CA Revised May 2020 Page 5 of 8 119 120 Exhibit "A" Scope of Services 1. Contractor shall provide the following to the City: A. Partner logo on lower back of all Seawolves player jerseys for the 2025 and 2026 seasons. B. Non -Exclusive use of Seattle Seawolves marks for advertising and promotional purposes. C. Co -branded media Step & Repeat used for matchday fan zone activations, local/regional television broadcasts and media interviews. D. Presenting sponsor of one (1) Seawolves home match: a. Presenting sponsor benefits include: i. Promotion of game on local/regional television broadcast, including "Presented by" with City's name and tourism mark exposure. ii. Social media post leading up to the match with City's tourism mark and tag. E. At least one (1) TV billboard per local/regional home broadcast (includes 7 seconds of copy and tourism mark exposure). F. Location for all 2025 & 2026 home matches shall be listed as "Tukwila" and not reference Seattle. G. A lodging establishment within the City of Tukwila, chosen by the Contractor, shall serve as the official hotel for all visiting teams. H. The City and Contractor shall issue a joint press release highlighting the partnership. I. The City listed on Contractor's partner page with logo and copy. J. Five (5) Seawolves jerseys with Experience Tukwila logo on back for City use. K. Five (5) one -hour player appearances. L. Subject to space availability and limitations as determined by the City, Contractor shall use the City billboard at West Valley Hwy and S. 180th St. to promote Seawolves games. Contractor is responsible for designing any digital ad on the billboard and shall place the City's tourism mark on the display ad. M. Provide one social media post highlight the City's partnership and support for the Seawolves and rugby. N. With final approval from the Seawolves, the City can issue a novelty "Hunting Licenses" to fans. The license may allow for discounts at area businesses. Seawolves and City shall jointly agree in writing to any businesses included in the promotion. O. The City may use the term "Home of the Seattle Seawolves" in its marketing and promotion activities. 2. Intellectual Property of the Parties: Each party shall have at least three (3) days prior to the printing of any material containing its name, logo, or other trademark to review and approve the use of such material. All use, if any, of names or trademarks of either party shall inure solely to the benefits of their respective owners. Nothing in the Agreement is intended to convey any right or other interest in either party's proprietary marks to the other and each party shall retain all copyrights in any materials provided to the other in connection with the sponsorship. a. Contractor The Contractor hereby grants the City a limited license to use the names, designs, illustrations, logos, and trademarks of the Seawolves in connection with this Agreement. b. City of Tukwila CA Revised May 2020 Page 6 of 8 121 The City hereby grants to Contractor a worldwide, non-exclusive, non-transferrable, non- sublicensable and royalty free right and license to use its name, logo, wordmarks or other trademarks ("City of Tukwila Tourism Marks") in promotional, advertising, commercial and marketing materials, in all formats and media including but not limited to digital, print, social media to support the Event and Contractor's engagement and commitments under this Agreement. Notwithstanding the foregoing, Contractor for purposes of performing its obligations hereunder shall be permitted to warrant to third party service providers, providing direct services related to this Agreement that it has the right to use City of Tukwila Marks. However, the scope of this license to Contractor shall be interpreted as limited to accomplishing the purposes set forth in this Agreement and for no other purpose. Contractor may not use the City of Tukwila Marks in any manner for any purpose without submitting such proposed use to the City for its prior written approval, which may not be unreasonably withheld, conditioned or delayed. The use of the official seal of the City of Tukwila by Contractor is not authorized under this agreement. CA Revised May 2020 Page 7 of 8 122 Exhibit "B" Compensation and Method of Payment Total cash value of this Agreement is $180,000. Contractor shall provide the City with an invoice 30 days prior to the due dates below. Payment #1, Due 30 days after mutual execution of the Agreement • $30,000 Payment #2, Due March 15, 2025 • $30,000 Payment #3, Due May 15, 2025 • $30,000 Payment #4, Due January 15, 2026 • $30,000 Payment #5, Due March 15, 2026 • $30,000 Payment #6, due May 15, 2026 • $30,000 With the invoice for payment #3 and #6 (or the last invoice in the event of termination of this Agreement) the Contractor shall provide the following information: 1 Total attendance for all home matches for the previous season (both exhibition and regular season). As practical, data showing the geographic location of where fans live (Note, the City does not want home addresses). 2. Estimated room nights generated by visiting teams and the name of the official hotel for the away team. 3. Examples of digital posts, emails, or other collateral showing the City's sponsorship activities. 4. Any data the Contractor feels demonstrates the value of the partnership with the City. The Contractor currently plays all of their home matches at Starfire Sports in Tukwila. Should Contractor move any home games outside of Tukwila, the City may cancel this Agreement and will be entitled to a full refund of any funds paid to date and shall not be responsible for any future payments. In the event any home games are canceled due to COVID-19 or other circumstances outside the control of Contractor, the City and Contractor shall work in good faith to modify the scope of services outlined in exhibit "A" to provide value to the City in meeting its tourism promotional goals. CA Revised May 2020 Page 8 of 8 123 124 COUNCIL A GRNDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 12/02/24 JR ITEM INFORMATION ITEM No. 6.A. STAFF SPONSOR: CATRIEN DE BOER ORIGINAL AGENDA DATE: 12/02/ 24 AGENDA ITEM TITLE Accept a King Couty Flood Control District 2024 Flood Reduction Grant Award Gilliam Creek Erosion Repair CATEGORY fl Discussion Mtg Date 11 Motion Date 12/02/24 E Resolution Mtg Date fl Ordinance Mtg Date E Bid Award Mtg Date fl Public Hearing Mtg Date E Other Mtg Date Mtg SPONSOR ❑ Council I—MayorI— HR DCD P Finance I —Fire I— TS I—P&R P Police 1I Mr ❑ Court SPONSOR'S In June 2024, City staff submitted an application to the FCD 2024 Flood Reduction grant SUMMARY program to fund design, permitting, and construction for the Gilliam Creek Erosion Repair project. On October 8, 2024, City staff were notified that we received full funding in the amount of $479,631 for our project. There is no local city match associated with this grant. Council is being asked to accept a 2024 Flood Reduction Grant. REVIEWED BY Trans&Infrastructure E CommunitySvs/Safety P Finance Comm. fl Planning/Economic Dev. I— Arts Comm. ❑ Parks Comm. ❑ Planning Comm. 11/25/24 COMMI1`IEE CHAIR: ARMEN PAPYAN ❑ LTAC DATE: RECOMMENDATIONS: SPONSOR/ADMIN. COMMII'IEE Public Works Department Forward to the Regular Meeting COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $479,631.00 $0.00 $0.00 Fund Source: GRANT Comments: MTG. DATE RECORD OF COUNCIL ACTION 12/02/24 MTG. DATE ATTACHMENTS 12/02/24 Informational Memorandum dated 11/22/24 Draft Grant Agreement Vicinity Maps Minutes from Transportation and Infrastructure Committee meeting of 11/25/24 (distributed separately) 125 126 Pubic arks Department- Pete Ye interim Director Thomas cLesd, Mayor INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Services Committee FROM: Pete Mayer, Deputy City Administrator/ Interim Public Works Director BY: Catrien de Boer, Public Works Analyst CC: Mayor McLeod DATE: November 22, 2024 SUBJECT: Accept a King Couty Flood Control District 2024 Flood Reduction Grant Award Gilliam Creek Erosion Repair Project No. 82541202 ISSUE Accept a King County Flood Control District (FCD) 2024 Flood Reduction Grant for Gilliam Creek Erosion Repair in the amount of $479,631. BACKGROUND In June 2024, City staff submitted an application to the FCD 2024 Flood Reduction grant program to fund design, permitting, and construction for the Gilliam Creek Erosion Repair project. The goal of this project is to stabilize the streambank upstream of the culvert inlet so it can handle repeated, intense urban flooding. In the short term, the main goal is to prevent flooding and protect nearby property by reinforcing the streambanks near the culvert. This temporary protection will be in place until the City can create a lasting solution that supports fish passage, debris flow, and habitat improvement. DISCUSSION On October 8, 2024, City staff were notified that we received full funding in the amount of $479,631 for our project. The proposed work will include survey, design, permitting, and construction. Tukwila's consultants Otak and Landau Associates assessed the scour in the summer of 2023 and developed a conceptual repair plan to prevent further erosion which was included in our application. The repair includes placing rock foundations and armoring the slopes with large rock. The Washington Department of Fish and Wildlife (WDFW) and Muckleshoot Indian Tribe (MIT) have been notified of the erosion and the City's intent to apply for permits for in -water work to stabilize the slopes. FISCAL IMPACT The City has been awarded $479,631 for design, permitting, and construction of the Gilliam Creek Erosion Repair project. There is no local city match associated with this grant. RECOMMENDATION Council is being asked to accept a 2024 Flood Reduction Grant and consider this item under Unfinished Business on the December 2, 2024 Meeting. Attachments: Draft Grant Agreement and Vicinity Maps 127 128 Project Name: Gilliam Creek Inlet Erosion and Slope Stabilization Award Number: 4.24.30 AGREEMENT FOR AWARD OF FLOOD REDUCTION GRANT FUNDS BETWEEN THE CITY OF TUKWILA AND KING COUNTY This Agreement is made between King County, a municipal corporation, and the City of Tukwila ("Recipient") (collectively referred to as the "parties" and in the singular "party"), for the purposes set forth herein. This Agreement shall be in effect from the date of execution to December 31, 2027. Project Contacts: Contact for King County: Kim Harper, Grant Administrator, 206-477-6079, Kim.harper@kingcounty.gov. Contact for Recipient: Catrien de Boer, Public Works Analyst, 206-482-9199, catrien.deboer@tukwilawa.gov 1.1 SECTION 1. RECITALS Whereas, the King County Flood Control District ("District") is a quasi -municipal corporation of the State of Washington, authorized to provide funding for flood control and stormwater protection projects and activities; 1.2 Whereas, King County is the service provider to the District under the terms of an interlocal agreement ("ILA") by and between King County and the District, dated February 17, 2009, as amended, and as service provider implements the District's annual work program and budget; 1.3 Whereas, on November 12, 2013, the Board of Supervisors of the District (the "Board") passed Resolution FCD 2013-14 which established a Flood Reduction Grant Program and criteria for awarding grant funding for projects; 1.4 Whereas, on November 7, 2023, the Board passed Resolution FCD 2023-10, which authorized an allocation of $13,415,191 from the District's 2024 budget to fund flood reduction projects; 1.5 Whereas, on October 8, 2024, the Board passed Resolution FCD 2024-11, which. approved the flood reduction projects described in Attachment A to that Resolution; 1.6 Whereas, in accordance with the terms of these Resolutions, and in its capacity as service provider to the District, King County has established policies and procedures for administering the flood reduction grant program, a copy of which has been furnished to Recipient and which is incorporated herein by this reference (hereinafter "Grant Policies Page 1 of 9 129 Project Name: Gilliam Creek Inlet Erosion and Slope Stabilization Award Number: 4.24.30 and Procedures"); 1.7 Whereas, the Recipient submitted an application to receive funds for a project to be funded by the Flood Reduction Grant Program; 1.8 Whereas, the Board approved funding of Recipient's application for the project ("Project"), as described in Attachment A to Resolution FCD 2024-11 in the amount of $479,631 ("Award") 1.9 Whereas, Exhibit A, attached hereto and incorporated herein by this reference, contains a description of the Project as described in Attachment A to Resolution FCD 2024-11; 1.10 Whereas, King County has received a Scope of Work and a Budget for the Project from the Recipient and has determined that the Scope of Work, attached hereto and incorporated herein as Exhibit B ("Scope of Work"), and the Budget, attached hereto and incorporated herein as Exhibit C ("Budget"), are consistent with the Grant Policies and Procedures, the Recipient's application for the Project, and the Resolution approving funding for the Project; and Whereas, King County and the Recipient desire to enter into this Agreement for the purpose of establishing the teizns and conditions under which King County will provide funding from the District in accordance with Resolution FCD 2024-11 and the Grant Policies and Procedures, and under which the Recipient will implement the Project. SECTION 2. AGREEMENT 2.1. The Recitals are an integral part of this Agreement and are incorporated herein by this reference. 2.2. King County agrees to pay the Award amount to the Recipient in the total amount of $479,631 from District funds. The Award shall be used by the Recipient solely for the performance of the Project, as described in Exhibit A to this Agreement. King County shall pay the Recipient in accordance with the terms of the Grant Policies and Procedures. 2.3. The Recipient represents and warrants that it will only use the Award for the Scope of Work of this Agreement and in accordance with the Project Budget. The Recipient shall be required to refund to King County that portion of the Award which is used for work or tasks not included in the Scope of Work. Further, the Recipient agrees that King County may retain any portion of the Award that is not expended or remains after completion of the Scope of Work and issuance of the Final Report, as further described below. 2.4. Activities carried out for this Project and expenses incurred by the Recipient may predate the execution date of this Agreement provided that 1) they have been identified by Page 2 of 9 130 Project Name: Gilliam Creek Inlet Erosion and Slope Stabilization Award Number: 4.24.30 Recipient as being within the scopes of numbers 2) and 3) below, and have been approved by King County as being within such scopes; 2) the activities are specified in the Scope of Work of this Agreement; 3) the expenses are incurred in carrying out the Scope of Work and are authorized by the Award as identified in the Budget of this Agreement; 4) such activities and expenses otherwise comply with all other teiuis of this Agreement; 5) such activities and expenses do not occur prior to the date the grants were approved by the District; and 6) reimbursements shall be paid to the Recipient only after this Agreement has been fully executed. 2.5. The Recipient shall invoice King County for incurred expenses using the Request for Payment form and Progress Report form, or online equivalents to these forms upon the County's implementation of an online reporting database, for those documented and allowable expenses identified in the Budget and according to the rules set forth in the Grant Policies and Procedures. A request for payment shall be made no less frequently than every six months after the effective date of this Agreement nor more frequently than every three months after the aforementioned date. A Progress Report form and backup documentation of claimed expenses shall be submitted with all payment requests. A one- time advance may be allowed, in the discretion of King County, for expenses anticipated to be incurred in the three months following the date of submission of the advance Request for Payment only for work that is included in the Scope of Work of this Agreement, and identified as such in the Request for Payment. The amount of the advance may not exceed 25% of the total award amount. Documentation of payments made from advances shall be submitted to King County prior to any further requests for payment. 2.6. The Recipient shall be required to submit to King County a final report which documents the Recipient's completion of the work in conformance with the terms of this Agreement within thirty (30) days after the completion of the work. The final report may be submitted on the Close-out Report form, or online equivalent to this form upon the County's implementation of an online reporting database. The final report shall include a summary of the Project's successes and shall address the flood reduction benefits accomplished by the work. 2.7. The Recipient's expenditures of Award funds shall be separately identified in the Recipient's accounting records. If requested, the Recipient shall comply with other reasonable requests made by King County with respect to the manner in which Project expenditures are tracked and accounted for in the Recipient's accounting books and records. The Recipient shall maintain such records of expenditures as may be necessary to conform to generally accepted accounting principles as further described in Section 2.8 below, and to meet the requirements of all applicable state and federal laws. 2.8. The Recipient shall be required to track project expenses using the Budget Accounting and Reporting System for the State of Washington ("BARS") or Generally Accepted Accounting Principles set forth by the Financial Accounting Standards Board or by the Governmental Accounting Standards Board. Page 3 of 9 131 Project Name: Gilliam Creek Inlet Erosion and Slope Stabilization Award Number: 4.24.30 2.9. King County or its representative, and the District or its representative, shall have the right from time to time, at reasonable intervals, to audit the Recipient's books and records in order to verify compliance with the terms of this Agreement. The Recipient shall cooperate with King County and the District in any such audit. 2.10. The Recipient shall retain all accounting records and project files relating to this Agreement in accordance with criteria established by the Washington State Archivist Local Government Common Records Retention Schedule (CORE) as revised. 2.11. The Recipient shall ensure that all work performed by its employees, agents, contractors, or subcontractors is performed in a manner which protects and safeguards the environment and natural resources, and which is in compliance with local, state and federal laws and regulations. The Recipient shall implement an appropriate monitoring system or program to ensure compliance with this provision. 2.12. The Recipient agrees to indemnify, defend and hold harmless King County, and the District, their elected or appointed officials, employees and agents, from all suits, claims, alleged liability, actions, losses, costs, expenses (including reasonable attomey's fees), penalties, settlements and damages of whatsoever kind or nature, arising out of, in connection with, or incident to any acts or omissions of the Recipient, its employees, agents, contractors, or subcontractors in performing its obligations under the terms of this Agreement, except to the extent of the County's or the District's sole negligence. The Recipient's obligations under this provision shall include, but not be limited to, the duty to promptly accept tender of defense and provide defense to the County and the District with legal counsel acceptable to the County and the District at Recipient's own expense. Recipient, by mutual negotiation, hereby waives, as respects the County and the District only, any immunity that would otherwise be available against such claims under the Industrial Insurance provisions of Title 51 RCW. In the event it is necessary for the County or the District to incur attorney's fees, legal expenses, or other costs to enforce the provisions of this section, all such fees, expenses, and costs shall be recoverable from Recipient. The provisions of this section shall survive the expiration, abandonment, or termination of this Agreement. 2.13. The Recipient agrees to acknowledge the District as a source of funding for the Project on all literature, signage or press releases related to the Project. The Recipient may obtain from King County a District logo that may be used in the acknowledgement. SECTION 3. GENERAL PROVISIONS 3.1. This Agreement shall be binding upon and inure to the benefit of the parties and their respective successors and assigns. The Recipient shall not assign this Agreement to a third party. Page 4 of 9 132 Project Name: Gilliam Creek Inlet Erosion and Slope Stabilization Award Number: 4.24.30 3.2. This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof. No prior or contemporaneous representation, inducement, promise or agreement between or among the parties which relate to the subject matter hereof which are not embodied in this Agreement shall be of any force or effect. 3.3. No amendment to this Agreement shall be binding on any of the parties unless such amendment is in writing and is executed by the parties. The parties contemplate that this Agreement may from time to time be modified by written amendment which shall be executed by duly authorized representatives of the parties and attached to this Agreement. 3.4. Unless otherwise specified in the Agreement, all notices or documentation required or provided pursuant to this Agreement shall be in electronic form and shall be deemed duly given when received at the addresses set forth below via electronic mail and transmittal is demonstrated by an electronic delivery receipt or similar confirmation. King County Recipient Kim Harper Catrien de Boer Grant Administrator Public Works Analyst King County WLRD City of Tukwila kim.harper@kingcounty.gov catrien.deboer@tukwilawa.gov Either party hereto may, at any time, by giving ten (10) days written notice to the other party to designate any other address in substitution of the foregoing address to which such notice or communication shall be given. 3.5. Each party warrants and represents that such party has full and complete authority to enter into this Agreement and each person executing this Agreement on behalf of a party warrants and represents that he/she has been fully authorized to execute this Agreement on behalf of such party and that such party is bound by the signature of such representative. 3.6. The Project shall be completed by no later than December 31, 2027. In the event that the Project is not completed by this date, King County has the discretion, but not the obligation, to terminate this Agreement and retain any unexpended Award funds. 3.7. The Agreement will be terminated if the Recipient is unable or unwilling to expend the Award as specified in Section 2.2 and Exhibits B and C. In the event of termination under this section, the County shall be released from any obligation to fund the Project and Recipient shall forfeit all rights to the unexpended portion of the Award. 3.8. If the County determines that a breach of contract has occurred or does not approve of the Recipient's performance, it will give the Recipient written notification of unacceptable performance. Recipient will then take corrective action within a reasonable period of Page 5 of 9 133 Project Name: Gilliam Creek Inlet Erosion and Slope Stabilization Award Number: 4.24.30 time, as may be defined by King County in its sole discretion in its written notification to Recipient. King County may withhold any payment owed Recipient until the County is satisfied that corrective action has been taken or completed. 3.9. Waiver of breach of any provision in this Agreement shall not be deemed to be a waiver of any subsequent breach and shall not be construed to be a modification of the terms of the Agreement unless stated to be such through written approval by the County, which shall be attached to the original Agreement. Waiver of any default shall not be deemed to be a waiver of any subsequent defaults. 3.10. KCC chapters 12.16, 12.17 and 12.18 are incorporated herein by reference and the requirements in these code sections shall specifically apply to this Agreement. In its performance under this Agreement the Recipient shall not discriminate against any person on the basis of race, color, age, gender, marital status, sexual orientation, gender identity or expression, religion, ancestry, national origin, disability or use of a service or assistive animal by an individual with a disability, unless based upon a bona fide occupational qualification, and the Recipient shall not violate any of the terms of chapter 49.60 RCW, Title VII of the Civil Rights Act of 1964, or any other applicable federal, state, or local law or regulation regarding nondiscrimination in employment. 3.11. None of the funds, materials, property, or services provided directly or indirectly under this Agreement shall be used for any partisan political activity or to further the election or defeat of any candidate for public office. 3.12. This Agreement may be signed in multiple counterparts. 3.13. If any provision of this Agreement shall be wholly or partially invalid or unenforceable under applicable law, such provision will be ineffective to that extent only, without in any way affecting the remaining parts or provision of this Agreement, and the remaining provisions of this Agreement shall continue to be in effect. 3.14. This Agreement shall be governed by and construed according to the laws of the State of Washington. Actions pertaining to this Agreement will be brought in King County Superior Court, King County, Washington. 3.15. The amount of the Award has been fully funded by the District. To the extent that funding of the Award requires future appropriations by the District or the King County Council, King County's obligations are contingent upon the appropriation of sufficient funds by the District or the King County Council to complete the Scope of Work. If no such appropriation is made, this Agreement will terminate at the close of the appropriation year for which the last appropriation that provides funds under this Agreement was made. Page 6 of 9 134 Project Name: Gilliam Creek Inlet Erosion and Slope Stabilization Award Number: 4.24.30 This document has been approved as to folio by the King County Prosecuting Attorney's Office as of March 1, 2023. KING COUNTY: RECIPIENT: By By Name Name Title Title Date Date ATTEST/AUTHENTICATED: Andy Youn, City Clerk APPROVED AS TO FORM: Office of the City Attorney Page 7 of 9 135 Project Name: Gilliam Creek Inlet Erosion and Slope Stabilization EXHIBIT A: PROJECT DESCRIPTION Award Number: 4.24.30 PROJECT NAME RECIPIENT DESCRIPTION LEVERAGE AWARD Gilliam Creek Inlet Erosion and Slope Stabilization City of Tukwila Stabilize and protect eroded Gilliam Creek streambanksupstream ofthe 06thAve Sculvert inlet. The work will include survey, design, permitting, and construction. Permitting will require aHydraulic Project Approval (HPA)Permit from VVDFVVand a4O4/4O1Permit from the USA[Efor in -water work. |twill also include aBiological Evaluation, Flood Plain Permit, Shoreline Permit, 5EPA,and Critical Area Report. The work isexpected torequire mitigation for fill below the Ordinary High Water (OHVV)and permanent stream buffer impacts, aswell astemporary impact restoration for construction access. $10,000 $479,631 EXHIBIT 0; SCOPE OF WORK Activity Title Activity Description Deliverables Estimated Percent of Grant Budget Month/Ye-rTash will beCompleted Task1: Project Administration Submit reimbursement request forms, backup documentation for billing, and progress reports atleast every 6 months. Submit aCloseout Report form with the final reimbursement request. Reimbursement Request forms and Backup Documentation 0Y6 Ongoing Task 2:Design VVewill hire aprofessional design consulting team to execute design up to1O0%,with 3O%,6O%,and 90W touch points. Deliverable will beplans, specifications, and cost estimates tnprepare the project for the construction Phase 20% Moy2OZ5 Task 3:Permitting VVewill hire aprofessional design consulting team to execute permitting for the proposed project. Deliverables will bethe permits for design and construction 7% yNay2OZ5 Task4: Construction Management VVewill hire aconsultant toadminister construction management. Deliverable will be inspection reports. 20Y6 OctoberZO26 Task5: Construction VVewill hire acontractor toconstruct and implement the proposed work; including but not limited toremoving debris, installing gaotemi|o,and Acompleted project that meets the contract plans, and specifications 53% October2O26 Page 8 of 9 136 Project Name: Gilliam Creek Inlet Erosion and Slope Stabilization EXHIBIT C: BUDGET Award Number: 4.24.30 BUDGET ITEM GRANT REQUEST COMMERCIAL SERVICES AND CREW TIME $479,631 TOTAL $479,631 Page 9 of 9 137 138 Elliott Bay ✓^ Watershed Boundary ti.."'• Basin Boundary Myer Major Road Water Duwamish Estuary Subwatershed tareen River' Subwatershed King County Department of Natural Resources and Parks Water and Land Resources Division The Green Du wish Ri er Watershe Tukwila Project Location Middle een River awatershed crnduc od a,x= D2partm.raof Natural Resources and Rasa, WIRD, Ostnal Cow. nicarion,& W4bUnit FtCe Warie:G665greenba.. sk Vicinity Maps KinggCounty Washington State Howard Hanson Dam Upper Green River Subwatershed 66th Ave S 208' x 9' Culvert son Rae ng Acre Southeast CBD Basin 11 45 140 COUNCIL A GRNDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 12/02/24 JR ITEM INFORMATION ITEM No. 6.B. STAFF SPONSOR: CATRIEN DE BOER ORIGINAL AGENDA DATE: 12/02/ 24 AGENDA ITEM TITLE Amendment to ILA 19-184 with King County Conservation Futures Grant Awards for S 131st St Drainage Improvements (Project No. 91641204) and Duwamish Hill Preserve (Project No. 91730103) CATEGORY [] Discussion Mtg Date 11 Motion Date 12/02/24 E Resolution Mtg Date P1 Ordinance Mtg Date E Bid Award Mtg Date [1 Public Hearing Mtg Date E Other Mtg Date Mtg SPONSOR ❑ Council I — Mayor[ HR ❑DCD Finance [ Fire I— TS I— PcR [ Police 11 Mr ❑ Court SPONSOR'S In February 2024, City staff submitted an application to the CFT to fund acquisition and site SUMMARY stabilization activities related to the S 131st St Drainage Improvements project.City staff were recently notified that both our new application for S 131st St was awarded full funding, and our cost increase for Duwamish Hill Preserve was granted. Council is asked to authorize an amendment to ILA between King County and the City of Tukwila, pending legal review, accepting $964,375 in grant funds. REVIEWED BY Trans&Infrastructure E CommunitySvs/Safety [ Finance Comm. fl Planning/Economic Dev. P1 Arts Comm. ❑ Parks Comm. ❑ Planning Comm. 11/25/24 COMMI1`IEE CHAIR: ARMEN PAPYAN ❑ LTAC DATE: RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE Public Works Department Forward to the Regular Meeting COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $964,375.00 $0.00 $0.00 Fund Source: GRANT Comments: MTG. DATE RECORD OF COUNCIL ACTION 12/02/24 MTG. DATE ATTACHMENTS 12/02/24 Informational Memorandum dated 11/22/24 ILA 19-184 Vicinity Maps Minutes from Transportation and Infrastructure Committee meeting of 11/25/24 (distributed separately) 141 142 Public l Warks Department - p Thomas cLesd May; nterirn Director INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Services Committee FROM: Pete Mayer, Deputy City Administrator/ Interim Public Works Director BY: Catrien de Boer, Public Works Analyst CC: Mayor McLeod DATE: November 22, 2024 SUBJECT: Amendment to ILA 19-184 with King County Conservation Futures Grant Awards for S 131st St Drainage Improvements (Project No. 91641204) and Duwamish Hill Preserve (Project No. 91730103) ISSUE Authorize an amendment to the Interlocal Cooperation Agreement (ILA) between King County and the City of Tukwila for Conservation Futures -funded Open Space Acquisition Projects that will provide grant funding for two City projects: S 131st St Drainage Improvements and Duwamish Hill Preserve, pending legal review. BACKGROUND In February 2024, City staff submitted an application to the King County Conservation Futures Grant program (CFT) to fund acquisition and site stabilization activities related to the S 131st St Drainage Improvements project. This is a multi -phase effort to reduce flooding on public ROW and private property, reduce maintenance, increase water quality treatment, and expand habitat, among other goals. The amendment provides CFT funding to the City to acquire and redevelop two parcels on S 131st St for in - stream and stream buffer habitat, floodplain connection, and water quality treatment. The exact features are still being designed by Consultant, PACE Engineers. In March 2024, the City and Forterra acquired two parcels adjacent to Duwamish Hill Preserve (1023049072 and 3351400005) and expanded the park by 0.35 acres. Acquisition of these properties is depicted in the park master plan and supports open space goals and shoreline restoration work associated with the current surface water CIP, Duwamish Hill Preserve Phase 3. The properties were purchased with $335,000 in previously -awarded CFT funds and with $125,000 of city surface water enterprise funds. The $220,000 cost increase included in this amendment will reimburse the city for its expenses with balance remaining. DISCUSSION City staff were recently notified that both our new application for S 131 st St was awarded full funding, and that our cost increase for Duwamish Hill Preserve was granted. The City is currently completing preliminary design for the S 131st St Drainage Improvements Project and intends to acquire the target parcels in the next biennium. The Duwamish Hill Preserve parcels have already been acquired, and project feasibility and alternative design work is slated to begin in 2025. FISCAL IMPACT Grant Award Required Match Match Source Total S 131st St Drainage $744,375 $248,125 Ecology Grant $992,500 Duwamish Hill Preserve $220,000 waived NA $220,000 RECOMMENDATION Authorize an amendment to ILA 19-184 between King County and the City of Tukwila, pending Legal review, accepting $964,375 in grant funds and consider this item under Unfinished Business on December 2nd Attachments: ILA 19-184 Vicinity Maps 143 144 19-184(b) Council Approval 3/4/24 AMENDMENT TO THE CONSERVATION FUTURES INTERLOCAL COOPERATION AGREEMENT BETWEEN KING COUNTY AND THE CITY OF TUKWILA FOR OPEN SPACE ACQUISITION PROJECTS The King County Council, through Ordinance 9128, has established a Conservation Futures Levy Fund and appropriated proceeds to King County and certain cities. This amendment is entered into to provide for the allocation of additional proceeds made available for open space acquisition. THIS AMENDMENT is entered into between the CITY OF TUKWILA and KING COUNTY, and amends and attaches to and is part thereof of the existing Interlocal Cooperation Agreement entered into between the parties on the l lth day of December, 2019, as previously amended. The parties agree to the following amendment: The Interlocal Cooperation Agreement is hereby amended by adding Exhibit 1, attached hereto. In all other respects, the terms, conditions, duties and obligations of both parties shall remain the same as agreed to in the Interlocal Cooperation Agreement as previously amended. Once fully executed, this Amendment shall be incorporated into the existing Interlocal Cooperation Agreement as if fully set forth, and shall become Amendment 2. IN WITNESS WHEREOF, authorized representatives of the parties hereto have signed their names in the spaces set forth below: KING COUNTY CITY OF TUKWILA DocuSigned by: Dow Constantine Thomas McLeod King County Executive Date: Date: Mayor 3/11/2024 1 9:33 PM PDT Approved as to form: Approved as to form: Leesa Manion King County Prosecuting Attorney DocuSigned by: EGAi ZaA,ct, 5F4a9r.A41E5E452 Kari Sand City Attorney Amendment 2 Page 1 Tukwila -King County Interlocal Cooperation Agreement 145 EXHIBIT 1 2022 AND 2024 CONSERVATION FUTURES LEVY PROCEEDS CITY OF TUKWILA ALLOCATION Jurisdiction Project Name Allocation Forterra and Tukwila joint project Duwamish Hill Preserve Addition #2 (2022 Allocation) $365,000 Tukwila Nelsen Side Channel Acquisition (2024 Allocation) $150,000 TOTAL $515,000 Project Description: Project #1139013 (Award #1141631): Forterra NW & Tukwila — Duwamish Hill Preserve Addition #2 (2022 Allocation) Forterra and the City of Tukwila are working in partnership to expand the 10.5-acre Duwamish Hill Preserve. This project would add 0.36 acres to the southeastern part of the preserve. The acquisition would protect the site from potential development near the preserve gateway, buffer the preserve from adjacent residential uses, and allow for implementation of Phase III of the master plan including expansion of the gateway area, revegetation, and restoration. This project received a match waiver. As a partnership project, this funding is being included in both the Forterra NW and Tukwila King County CFT Agreements. Project funding is approved in King County Ordinance 19364. Is this a Bond -financed Project? Yes Project #1145699: Tukwila — Nelsen Side Channel Acquisition (2024 Allocation) The City of Tukwila seeks to create rare off -channel rearing habitat on the Lower Green River for juvenile salmon. The city will acquire a single 1.46-acre parcel and set back the levee to reconnect the river with its historic remnant channel. The city intends to provide public shoreline access here and expand signage and wayfinding to facilitate connections to the Green River and Interurban Trails. Match will come from city funds or other grant funding. This award requires match equal to 25% of total project costs, reflecting the new match policy implemented July 2023 and adopted in the prior amendment. Project funding was authorized in King County Ordinance 19712. Is this a Bond -financed Project? No Amendment 2 Page 2 Tukwila -King County Interlocal Cooperation Agreement 146 19-184(a) Council Approval 3/4/24 AMENDMENT TO THE CONSERVATION FUTURES INTERLOCAL COOPERATION AGREEMENT BETWEEN KING COUNTY AND THE CITY OF TUKWILA FOR OPEN SPACE ACQUISITION PROJECTS The King County Council, through Ordinance 9128, has established a Conservation Futures Levy Fund and appropriated proceeds to King County and certain cities. This amendment is entered into to provide for policy updates. THIS AMENDMENT is entered into between the CITY OF TUKWILA and KING COUNTY, and amends and attaches to and is part thereof of the existing Interlocal Cooperation Agreement entered into between the parties on the llth day of December, 2019 . Section 5.2 is updated with the additional language as underlined below: Section 5.2 — Use of Proceeds. Proceeds provided to the City pursuant to this agreement as well as moneys provided by the City as match pursuant to this agreement may be used only to pay capital costs related to property acquisition and initial site stabilization activities. Those costs include appraisals, title searches, negotiations, administrative overhead, and the cost of actual acquisition or purchase options, and all other costs meeting the requirements of K.C.C. 26.12.010. The City shall have the property valued by an appraisal performed by an independent state -certified real estate appraiser with a current general real estate appraiser license, and reviewed by an independent state -certified general real estate appraiser unless otherwise provided in K.C.C. 26.12.010. In requesting reimbursement of proceeds for the Project, the City shall demonstrate to the County compliance with this Section 5.2. Proceeds utilized pursuant to this agreement may not be used to purchase land obtained through the exercise of eminent domain. The first sentence of Section 6.1 is deleted and replaced with the following: Except for acquisitions of property interests in opportunity areas, as defined by K.C.C. 26.12.003, any Project funded by Conservation Futures Levy proceeds shall be supported by the City in which the Project is located with a matching contribution, which is no less than twenty-five percent of the total costs of the Project including the value of the matching contribution provided by the City. The second paragraph of Section 6.4 is updated with the additional language as underlined below: The City shall not change the status or use of properties acquired with proceeds provided pursuant to this agreement unless the City provides equivalent lands or cash in exchange for the land to be changed to a different use, or a combination of land and cash reimbursement is provided. The land shall be valued in its changed Amendment 1 Page 1 Tukwila -King County Interlocal Cooperation Agreement 147 status or use, and not based upon its value as open space, and the replacement land or payment amount must be approved by the County. If requested by the County, at its own cost the City will provide the County an appraisal performed within the previous year by an independent state -certified real estate appraiser with a current general real estate appraiser license. The value established by the appraisal will not be binding on the County. If the County approves replacement land, the City shall complete the replacement within one year of approval. If the County approves cash reimbursement, the City shall pay the County within 90 days of approval. In all other respects, the terms, conditions, duties and obligations of both parties shall remain the same as agreed to in the Interlocal Cooperation Agreement. Once fully executed, this Amendment shall be incorporated into the existing Interlocal Cooperation Agreement as if fully set forth, and shall become Amendment 1. IN WITNESS WHEREOF, authorized representatives of the parties hereto have signed their names in the spaces set forth below: KING COUNTY CITY OF TUKWILA Dow Constantine King County Executive Acting under the authority of Ordinance 19646 Date: Approved as to form: Leesa Manion King County Prosecuting Attorney DocuSigned by: REE24380545R44C. Thomas McLeod Mayor Acting under the authority of ILA No. 19-184 Date: 3/11/2024 1 9:33 PM PDT Approved as to form: r":DocuSigned by: 4-al\L ZfiAA• 5E499CA4165E452... Kari Sand City Attorney Amendment 1 Tukwila -King County Interlocal Cooperation Agreement Page 2 148 19-184 Council Approval 11/4/19 INTERLOCAL COOPERATION AGREEMENT BETWEEN KING COUNTY AND THE CITY OF TUKWILA FOR CONSERVATION FUTURES -FUNDED OPEN SPACE ACQUISITION PROJECTS THIS INTERLOCAL COOPERATION AGREEMENT ("Agreement") is a grant agreement entered into between the CITY OF TUKWILA ("City") and KING COUNTY ("County"). Article I. Recitals On February 27, 1989, the King County Council passed Ordinance 8867, which established a process to allocate the proceeds of the Conservation Futures Fund. On September 21, 1989, the King County Council passed Ordinance 9128, which established a Conservation Futures Levy Fund to provide for the receipt and disbursement of Conservation Futures tax levy proceeds and established conditions for use of the Fund, including conditions covering allowable cost and expenses. On July 21, 2003, the King County Council passed Ordinance 14714, authorizing funding allocation procedures for King County Conservation Futures tax levy collections and amending Ordinance 8867, Section 2, as amended. The Conservation Futures Advisory Committee has recommended an allocation of Conservation Futures proceeds to specific projects from the Conservation Futures Levy Fund following notification to the cities that proceeds were available, provision of an opportunity for the cities to respond and receipt by the committee of requests for funding, all pursuant to Ordinance 8867, as amended by Ordinance 14714. 1 149 Starting in 1990 and through 2017, the King County Executive, as authorized by the King County Council, executed Interlocal Cooperation Agreements for Conservation Futures funded open space acquisition projects with the cities of Auburn, Bellevue, Black Diamond, Bothell, Burien, Carnation, Covington, Des Moines, Duvall, Enumclaw, Federal Way, Issaquah, Kenmore, Kent, Kirkland, Lake Forest Park, Mercer Island, Milton, Newcastle, Normandy Park, North Bend, Pacific, Redmond, Renton, Sammamish, Seattle, Shoreline, Snoqualmie and Tukwila, and Vashon Park District. Many of these agreements were amended over time to add new projects. Those existing Interlocal Cooperation Agreements remain in place with an indefinite term for the projects for which Conservation Futures proceeds were disbursed. The agreements require the properties to be maintained as open space in perpetuity. The King County Council, by Ordinance 18978, has approved a new Interlocal Cooperation Agreement template for future projects in order to add terms for the use of bond proceeds for certain projects, achieve consistency between the agreement and the King County Code, and make other technical changes. Pursuant to chapter 39.34 RCW, the parties agree to the following: Article II. Definitions 1. Open Space The term "open space" or "open space land" means: (a) any land area so designated by an official comprehensive land use plan adopted by any city or county and zoned accordingly; or (b) any land area, the preservation of which in its present use would (i) conserve and enhance natural or scenic resources, or (ii) protect streams or 2 150 water supply, or (iii) promote conservation of soils, wetlands, beaches or tidal marshes, or (iv) enhance the value to the public of abutting or neighboring parks, forests, wildlife reserves, natural reservations or sanctuaries or other open space, or (v) enhance recreational activities, or (vi) preserve historic sites, or (vii) preserve visual quality along highway, road, and street corridors or scenic vistas, or (viii) retain in its natural state tracts of land of not less than one acre situated in an urban area and open to public use on such conditions as may be reasonably required by the legislative body granting the open space classification, or (c) any land meeting the definition of farms and agricultural conservation under subsection (8) of RCW 84.34.020. As a condition of granting open space classification, the legislative body may not require public access on land classified under (b) (iii) of this subsection for the purpose of promoting conservation of wetlands. 2. Project The term "Project" means the specific projects described in Exhibit A or added by follow-on amendments to disburse proceeds entered pursuant to Section 8.2 of this Agreement. 3. Conservation Futures The term "Conservation Futures" means developmental rights which may be acquired by purchase, gift, grant, bequest, devise, lease or otherwise, except by eminent domain, and may consist of fee simple or any lesser interest, development right, easement, covenant, or other contractual right necessary to protect, preserve, maintain, improve restore, limit future use of, or otherwise conserve open space land, all in accordance with chapter 84.34 RCW and K.C.C. chapter 26.12. 3 151 Article III. Purpose of the Agreement The purpose of this Agreement is to create a cooperative arrangement between the City and the County relating to the Project and to define the terms and conditions governing both parties' obligations created by this agreement. Article IV. Term of Agreement This Agreement shall be continued in full force and effect and binding upon the parties hereto upon execution of the Agreement by both parties. The terms of the Agreement shall be indefinite. The Agreement will be terminated if the City is unable or unwilling: 1) to expend the proceeds provided through this Agreement; 2) to satisfy the matching requirements contained in this Agreement. If this Agreement is terminated as set forth herein, the City shall reimburse the County all unexpended proceeds provided by the County pursuant to this Agreement in the manner and amounts described below and payment of all amounts due pursuant to Section 8.1. Article V. Conditions of Agreement Section 5.1 -- Project Descriptions. Proceeds available pursuant to this Agreement may be used only for the Projects listed in Exhibit A, such substituted Projects as may be approved by the County as set forth below, or Projects added by follow-on amendments to disburse proceeds pursuant to Section 8.2 of this Agreement. All County funded Projects must meet open space criteria as described in chapter 84.34 RCW and K.C.C. chapter 26.12. Section 5.2 -- Use of Proceeds. Proceeds provided to the City pursuant to this Agreement as well as moneys provided by the City as match pursuant to this Agreement 4 152 may be used only to pay capital costs related to property acquisition. Those costs include appraisals, title searches, negotiations, administrative overhead, and the cost of actual acquisition or purchase options, and all other costs meeting the requirements of K.C.C. 26.12.010. The City shall have the property valued by an appraisal performed by an independent state -certified real estate appraiser with a current general real estate appraiser license, and reviewed by an independent state -certified general real estate appraiser. In requesting reimbursement of proceeds for the Project, the City shall demonstrate to the County compliance with this Section 5.2. Proceeds utilized pursuant to this Agreement may not be used to purchase land obtained through the exercise of eminent domain. Section 5.3 -- Completion/Substitution/Deletion of Projects. The City shall complete the Project described in Section 5.1 of this Agreement within a two year period from the effective date of the County ordinance appropriating funding for the Project. If the City does not meet this two year requirement, unless the City demonstrates to the Advisory Committee a compelling reason for continuance of CFT funding for the Project beyond the two-year limit or a reprogramming request is timely approved as provided for below, the County shall be released from any obligation to fund the Project, and the County in its sole discretion may reallocate such proceeds for other projects in other jurisdictions. The City may submit specific requests for project reprogramming to the County for its approval within the two year period. All projects proposed for reprogramming must meet open space criteria as described in chapter 84.34 RCW and K.C.C. chapter 26.12, be submitted for recommendation by the County's Advisory 5 153 Committee or its successor, and be approved by action of the King County Council. All reprogramming requests shall be submitted to the County's Department of Natural Resources and Parks, Open Space Acquisitions Unit, or its successor. Section 5.4 -- Eminent Domain. If any Project requires the exercise of eminent domain to acquire the property, all proceeds provided pursuant to this Agreement plus accrued interest on such proceeds shall be reprogrammed as provided in this Agreement or repaid to the County. Article VI. Responsibilities of the City Section 6.1 -- Matching Requirements. Except for acquisitions of property interests in opportunity areas, as defined by K.C.C. 26.12.003, any Project funded by Conservation Futures Levy proceeds shall be supported by the City in which the Project is located with a matching contribution, which is no less than the amount of Conservation Futures Levy proceeds allocated to the Project. This contribution may be in the form of cash, land match with a valuation verified by an appraisal by an independent state - certified real estate appraiser with a current general real estate appraiser license, or the cash value, excluding King County conservation futures contributions, of other open spaces acquired within the previous two years from the date of submittal of the application by the City. The appraisal, to be reviewed, shall have been performed within two years of the application deadline set for the annual allocation of conservation futures tax levy proceeds under which the Property received funding. Properties considered as land match or cash value of other open space acquisitions should be directly linked to the property under application. Any City match, other than cash, shall require County 6 154 approval. County approval and County acceptance of the City's match will be transmitted in writing to the City by the County's Designated Representative. Section 6.2 -- Reporting. All proceeds received pursuant to this Agreement and accrued interest therefrom will be accounted for separately from all other City moneys, accounts and moneys. Until the property described in the Project is acquired and all proceeds provided pursuant to this Agreement have been expended, the City shall provide the reports required by K.C.C. 26.12.035. Section 6.3 -- Disposition of Remaining Proceeds. If the City does not expend all proceeds obligated to be provided through this Agreement and no substitute project is requested or approved as to the excess proceeds, such proceeds, if held by the City, shall be refunded to the County. For purposes of this section, "proceeds" shall include all moneys obligated to be provided by the County plus interest accrued by the City on such moneys. Any proceeds in excess of those required to be provided by the County for the actual costs of the Project shall remain with the County for use in its sole discretion. Section 6.4 -- Maintenance in Perpetuity. Except as provided in this Section 6.4,the City, and any successor in interest, agree to maintain properties acquired with proceeds provided pursuant to this Agreement as open space in perpetuity and, as required by the County, to include in the real property records notice of this restriction. Projects carried out by the City in whole or in part with funds provided for under the terms of this Agreement shall not be transferred or conveyed except by Agreement with an agency or nonprofit organization as defined in K.C.C. 26.12.003, which shall provide that the land or interest in land shall be continued to be used for the purposes of K.C.C. 7 155 chapter 26.12, and in strict conformance with the uses authorized under chapter 84.34 RCW. The City shall not change the status or use of properties acquired with proceeds provided pursuant to this Agreement unless the City provides equivalent lands or cash in exchange for the land to be changed to a different use. The land shall be valued in its changed status or use, and not based upon its value as open space, and the replacement land or payment amount must be approved by the County. If requested by the County, at its own cost the City will provide the County an appraisal performed within the previous year by an independent state -certified real estate appraiser with a current general real estate appraiser license. The value established by the appraisal will not be binding on the County. If the County approves replacement land, the City shall complete the replacement acquisition within one year of approval. If the County approves cash reimbursement, the City shall pay the County within 90 days of approval. Section 6.5 — Tax Covenants. The City acknowledges that proceeds provided by the County for a Project may be proceeds of tax-exempt bonds (the "Bonds") subject to certain requirements of the Internal Revenue Code of 1986, as amended (the "Tax Code"), including any implementing regulations and any administrative or judicial interpretations. The City will comply with Tax Code requirements, including those set forth in Exhibit B, which is incorporated herein, applicable to Bond -financed Projects identified in Exhibit A, which is incorporated herein, as well as Bond -financed Projects identified in subsequent amendments to this Agreement. Article VII. Responsibilities of the County 8 156 Subject to the terms of this Agreement, the County will provide Conservation Futures Tax Levy proceeds in the amounts and for the Projects identified in Exhibit A as well as in those amounts and for those Projects identified in subsequent amendments to this Agreement. The City may request additional proceeds; however, the County has no obligation to provide proceeds to the City in excess of the amount shown in Exhibit A. The County assumes no obligation for future support of the Project described herein except as expressly set forth in this Agreement. Article VIII. Other Provisions Section 8.1 -- Hold Harmless and Indemnification. A. The County assumes no responsibility for the payment of any compensation, fees, wages, benefits or taxes to or on behalf of the City, its employees, contractors or others by reason of this Agreement. The City shall protect, indemnify and save harmless the County, its officers, agents and employees from any and all claims, cost and whatsoever occurring or resulting from: 1) the City's failure to pay any compensation, fees, wages, benefits or taxes; and 2) the supplying to the City of work, services, materials or supplies by City employees or agents or other contractors or suppliers in connection with or in support of performance of this Agreement. B. The City further agrees that it is financially responsible for and will repay the County all indicated amounts following an audit exception, which occurs due to the negligent or intentional acts of this Agreement by the City, its officer, employees, agent or representatives arising out of the performance of the terms of this Agreement. 9 157 C. The City shall protect, indemnify and save harmless the County from any and all costs, claims, judgments, or awards of damages, arising out of or in any way resulting from the negligent acts or omissions of the City, its officers, employees or agents in the performance of its obligations under the terms of this Agreement. For the purposes of this Agreement only, the City agrees to waive the immunity granted it for industrial insurance claims pursuant to Title 51 RCW to the extent necessary to extend its obligations under this paragraph to any claim, demand, or cause of action brought by or on behalf of any employee, including judgments, awards and costs arising therefrom including attorney's fees. D. To the extent permitted by law, and except to the extent caused by the sole negligence of the County, the City agrees, at its expense, to pay, and to indemnify and hold the County, its officers, employees or agents harmless of, from and against, any and all claims, damages, demands, losses, liens, liabilities, penalties, fines, taxes, lawsuits and other proceedings and costs and expenses (including attorneys' fees) of every conceivable kind, character or nature whatsoever, arising directly or indirectly from or out of, or in any way connected with any examination or audit of any Bond issued to finance or refinance costs of any Bond -financed Project identified in Exhibit A as well as Bond -financed Projects identified in subsequent amendments to this Agreement by the Internal Revenue Service, or any determination by the Internal Revenue Service or a court of competent jurisdiction that the interest on any such Bond is or should be subject to federal income taxation; provided, however, that the City shall not be liable for any payment made by the County with respect to any settlement of any such examination or 10 158 audit, or of any other proceeding related thereto, entered into without the consent of the City. Section 8.2 -- Amendment. The parties reserve the right to amend or modify this Agreement. Amendments or modifications to disburse proceeds approved by the County Council must be by written instrument signed by the parties substantially in the form of Exhibit C. Other amendments also must be approved by the respective City and County Councils. Section 8.3 -- Contract Waiver. No waiver by either party of any term or condition of this Agreement shall be deemed or construed to be a waiver of any other term or condition, nor shall a waiver of any breach be deemed to constitute a waiver of any subsequent breach whether of the same or different provision of this Agreement. No waiver shall be effective unless made in writing. Section 8.4 -- Entirety. This Agreement is the complete expression of the terms hereto and any oral representations or understandings not incorporated are excluded. This Agreement merges and supersedes all prior negotiations, representations and Agreements between the parties relating to the Project and constitutes the entire Agreement between the parties. The parties recognize that time is of the essence in the performance of the provisions of this Agreement. IN WITNESS WHEREOF, authorized representatives of the parties hereto have signed their names in the spaces set forth below: 11 159 KING COUNTY CITY OF TUKWILA Dow nstantine Allan Ekberg KingL4ounty Executive Mayor Date: Acting under the authority of Ordinance 18978 Approved as to form: Dan Satt berg King County Prosecuting Attorney City Attorney Date: Approved as to form: 12 160 EXHIBIT A 2019 & 2020 CONSERVATION FUTURES LEVY CITY OF TUKWILA ALLOCATIONS Jurisdiction Project Allocation Tukwila Duwamish River Habitat Corridor (2019 award) $335,000 Tukwila Duwamish River Habitat Corridor (2020 award) $335,000 Tukwila Equitable Access Initial Acquisition Work (2020 award) $25,000 TOTAL $695,000 Project Description: Project #1133810: Tukwila — Duwamish River Habitat Corridor (2019 award) Tukwila is awarded funding to acquire a 0.93-acre parcel 073300-0225 located next to the Green River Trail to provide riverfront public access and restoration opportunity along the Duwamish River. This site offers passive park opportunity, with trails and viewpoints, in a neighborhood with no other passive parks. The property contains 160 feet of tidally influenced shoreline within the Duwamish River transition zone. Project funding was authorized in King County Ordinance 18835. Is this a Bond -financed Project? No Project #1136984: Tukwila — Duwamish River Habitat Corridor (2020 award) The City of Tukwila received an award of $335,000 CFT in FY 2019 annual dollars for this proposal to acquire 0.93-acre (parcel 0733000225) on the Duwamish River. The city is returning this year to seek a match waiver and apply for the remaining $335,000 in funding necessary to complete the project. This project was determined to be an opportunity area project eligible for a match waiver (see Section 6.1 of the ILA), so the local funding match requirement was waived for both the 2019 and the 2020 awards. Project funding was authorized in King County Ordinance 18987. Is this a Bond -financed Project? Yes 13 161 Project # 1136851: Tukwila — Equitable Access Initial Acquisition Work (2020 award) This project is for initial acquisition work to help identify a new open space acquisition to serve open space equity needs in Tukwila. The project proposes to use the requested funding for title, appraisal, and start-up work on mapped parcels in the city that meet all three defined criteria for a match waiver. This project is not property -specific. City cash match is required for this project. Project funding was authorized in King County Ordinance 19021. Is this a Bond -financed Project? No 162 14 EXHIBIT B Tax Covenants The City acknowledges that proceeds provided by the County for the Project may be proceeds of Bonds subject to certain requirements of the Tax Code. The City will take all actions with respect to the Project, and proceeds received for the Project, necessary to assure the exclusion of interest on the Bonds from the gross income of the owners of the Bonds, including but not limited to the following: (a) Expenditure of Proceeds. The City will expend proceeds of the Bonds received from the County for capital expenditures for federal income tax purposes within the meaning of Section 1.150-1(b) of the Tax Code. Bond proceeds may be expended to pay, or reimburse the City for, Project capital expenditures or to repay interim indebtedness incurred for capital expenditures of the Project. (b) Notice. The City will provide notice of action taken or planned to issue any tax-exempt indebtedness, including bonds, bank loans, or other tax-exempt indebtedness, to finance Project costs. (c) Treatment as Grant. (1) The City is a governmental entity possessing substantial taxing, eminent domain and police powers and constituting a political subdivision of the State. (2) The City is not acting as an agent of the County. (3) The grant of proceeds for the Project does not impose any obligation or condition to directly or indirectly repay any amount to the County (excluding obligations or conditions intended solely to assure expenditure of the transferred moneys in accordance with the governmental purpose of the transfer). (4) The grant is required to be used for open space as required under Article II but does not impose any conditions relating to the use of the Project or other property of the City by the County or any of its agencies or authorities. (5) This agreement is a grant agreement. (d) Limitations on Disposition of Project. The City will not sell or otherwise dispose of any components of the Project without prior approval by the County and compliance with timeframes for completion of land replacement or cash reimbursement as provided in Section 6.4. (e) Record Retention. The City will retain its records of all accounting and monitoring it carries out with respect to the Bond proceeds received and with respect to the 15 163 Project for at least three years after the Bonds mature or are redeemed as provided in the amendment granting such Bond proceeds to the City. (f) Cooperation. The City will provide tax certificates when and as requested by the County or County's bond counsel in order to establish or maintain the tax-exempt status of the Bonds. The City will cooperate in any audit of the Bonds by the Internal Revenue Service, including disclosure of any record, contracts and other materials relating to the Bond proceeds received by the City and the Project. 164 16 EXHIBIT C AMENDMENT TO THE CONSERVATION FUTURES INTERLOCAL COOPERATION AGREEMENT BETWEEN KING COUNTY AND THE CITY OF TUKWILA FOR OPEN SPACE ACQUISITION PROJECTS Preamble The King County Council, through Ordinance 9128, has established a Conservation Futures Levy Fund and appropriated proceeds to King County and certain cities. This amendment is entered into to provide for the allocation of additional proceeds made available for open space acquisition. THIS AMENDMENT is entered into between the CITY OF TUKWILA and KING COUNTY, and amends and attaches to and is part thereof of the existing Interlocal Cooperation Agreement entered into between the parties on the day of (Month), (Year), as previously amended. The parties agree to the following amendment: The Interlocal Cooperation Agreement is hereby amended by adding Exhibit 1, attached hereto. In all other respects, the terms, conditions, duties and obligations of both parties shall remain the same as agreed to in the Interlocal Cooperation Agreement as previously amended. Once fully executed, this Amendment shall be incorporated into the existing Interlocal Cooperation Agreement as if fully set forth, and shall become Amendment _ IN WITNESS WHEREOF, authorized representatives of the parties hereto have signed their names in the spaces set forth below: KING COUNTY Dow Constantine King County Executive Date: CITY OF TUKWILA Mayor Date: t 2' - - 1 °1 Approved as to form: Approved as to form: 17 165 Dan Satterberg King County Prosecuting Attorney 166 18 EXHIBIT 1 [YEAR] CONSERVATION FUTURES LEVY PROCEEDS CITY OF ALLOCATION Jurisdiction Project Name (Project Number) Allocation [City Name] [Project Name] ([Project Number]) $ TOTAL $ Project Description: Project #(Project Number] (City Namel — (Project Namel [Project Description used in legislation approving proceeds] Is this a Bond -financed Project? 19 167 168 ArcGIS Web Map 2/15/2024, 8:06:08 AM E g 2 — Z 0 03 (1) -CD a3 0_ c5 (..) Addresses (Tukwila) 11 c<,5 3 T.D7 (0 z _ < cz; o 4,2 Z <,5 32 d p„ c 0 0 < - -a60 to 0 F2 f0 2 2‘' tiC a) 80 - 0 0 1,6 (,) z 8 'cr) Tukwila Technology Services I City of Tukwila, King County 1 King County 1 Esri Community M 1 69 170 COUNCIL A GRNDA SYNOPSIS Initials Meeting Date Prepared (y Mayor's review Council review 10/28/24 Tony 11/04/24 Tony 11/18/24 Tony 12/2/24 Tony ITEM INFORMATION ITEM No. 6.C. STAFF SPONSOR: TONY CULLERTON ORIGINAL AGENDA DATE: 10/28/24 AGENDA ITEM TITLE Ordinances adopting 2025 property tax levy. CATEGORY 11 Discussion Mtg Date 10/28/24 ❑ Motion Mtg Date E Resolution Mtg Date Ordinance Mtg Date 11 /4/24 ❑ Bid Award Mtg Date E Public Hearing Mtg Date ❑ Other Mtg Date SPONSOR 1 1 Council Mayor ❑ Adntin Svcs ❑ DCD /1 Finance Fire ❑ P&R ❑ Police ❑ PW SPONSOR'S SUMMARY City Council is being asked to ratify an ordinance levying the General Taxes for the City commencing January 1, 2025. REVIEWED BY Trans&Infrastructure Svcs ❑ LTAC DATE: 10/28/24 Community Svcs/Safety Arts Comm. Finance & Governance [J Planning & Community Dev. ❑ Planning Comm. COMMITTEE CHAIR: N/A ❑ Parks Comm. RECOMMENDATIONS: SPONSOR/ADMIN. Finance CoMMII"IEE N/A COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 10/28/24 Forwarded to next Regular Meeting 11/04/24 Forwarded to next Regular Meeting 11/18/24 Ordinance No. 2747 passed MTG. DATE ATTACHMENTS 11/18/24 Final Ordinance levying the general taxes Ordinance decreasing the 2025 general property tax levy (revised after 11/4 Regular Mtg) 12/2/24 Informational Memorandum dated 11/26/24 Final ooe nance o. 2747) 171 172 City of Tukwila Thomas McLeod, Mayor INFORMATIONAL MEMORANDUM TO: City Council FROM: Marty Wine, City Administrator BY: Andy Youn, City Clerk CC: Thomas McLeod, Mayor DATE: November 26, 2024 SUBJECT: Ratification of Ordinance No. 2747 — 2025 General Tax Levy ISSUE Ratify Ordinance No. 2747 that adopted the 2025 General Tax Levy and Excess Levy. BACKGROUND On November 18th, 2024, the Council adopted Ordinance No. 2747 levying the general taxes and excess property tax levies for the City commencing January 1, 2025. In preparing the Council meeting minutes from the November 18th Regular Meeting, staff found that a motion had inadvertently been missed prior to the vote that adopted the ordinance. DISCUSSION Motions provide authority for a legislative body to take a particular action. Per the Tukwila City Councii's Rules of Procedure (adopted via Resolution No. 2093), a Councilmember must make a motion that must then be seconded by another Councilmember, to place it on the table for action. At the November 18th Regular Meeting, a first motion was made, seconded, and voted on to have the ordinance in question be read by title only. Discussion then occurred regarding the ordinance, but the procedural element of making a first and second motion to adopt the ordinance was inadvertently missed prior to voting to adopt the ordinance as read. Based on advice from the City Attorney, staff is requesting the City Council ratify Ordinance No. 2747 adopted at the November 18th Regular Meeting to remedy the procedural irregularity. The City's obligation to submit its certification of the City's property tax levies to King County by the November 30th deadline were met, and the County has indicated the City may act to ratify Ordinance No. 2747 no later than December 2, 2024. FINANCIAL IMPACT N/A RECOMMENDATION The Council is being asked to ratify Ordinance No. 2747 at the December 2, 2024 Regular Meeting. ATTACHMENTS Ord 2747 - 2025 General Tax Levy 173 174 Washington Ordinance No. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, LEVYING THE GENERAL TAXES FOR THE CITY OF TUKWILA IN KING COUNTY FOR THE FISCAL YEAR COMMENCING JANUARY 1, 2025, ON ALL PROPERTY, BOTH REAL AND PERSONAL, IN SAID CITY, THAT IS SUBJECT TO TAXATION FOR THE PURPOSE OF PAYING SUFFICIENT REVENUE TO CARRY ON THE SERVICES OF THE SEVERAL DEPARTMENTS OF SAID CITY FOR THE ENSUING YEAR, WITH AN EXCESS PROPERTY TAX LEVY FOR THE PURPOSE OF PAYING DEBT SERVICE ON THE CITY'S UNLIMITED TAX GENERAL OBLIGATION BONDS ISSUED IN 2016 AND 2019, AS REQUIRED BY LAW; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the City Council of the City of Tukwila has considered the City's anticipated financial requirements for 2025 and the amounts necessary and available to be raised by ad valorem taxes on real, personal and utility property; and WHEREAS, the following sentence is provided for information only: The maximum Statutory Levy Rate for the City of Tukwila, as allowed by RCW 84.52.043, is $2.325, which is comprised of the $3.60 City base rate, less $0.50 for the Library District, Tess $1.00 for the Regional Fire Authority, plus $0.225 for the Firemen's Pension Fund as allowed by RCW 41.16.060; and WHEREAS, the City, pursuant to Ordinance No. 2514 passed on November 21, 2016, authorized the issuance and sale of $36,500,000 principal amount of the City's Unlimited Tax General Obligation Bonds, 2016 and pursuant to Ordinance No. 2610 passed on July 15, 2019, authorized the issuance and sale of $40,885,000 principal amount of the City's Unlimited General Obligation Bonds, 2019 (together the "Bonds"); and has determined that to provide the money necessary to pay the debt service requirements on the Bonds in the year 2025, an excess property tax levy in the amount of $4,931,725 for the Bonds must be levied in year 2024, and collected in year 2025; and WHEREAS, the final assessed valuation calculation has been determined; 2024 Legislation: General Tax Levy + Excess Version: 10/14/24 Staff: A. BeMiller Page 1 of 3 175 NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. Regular and Excess Tax Levy. A. There shall be and hereby is levied on all real, personal and utility property in the City of Tukwila, in King County, whose estimated assessed valuation is $9,528,451,965, current taxes for the ensuing year commencing January 1, 2025, in the amounts specified below: Regular Tax Levy Excess Tax Levy Rate Amount $1.25 $ 11,999,228 $0.52 $ 4,931,725 B. The said taxes herein provided for are levied for the purpose of payment upon the general bonded indebtedness of the City of Tukwila, the General Fund, and for the maintenance of the departments of the municipal government of the City of Tukwila for the fiscal year beginning January 1, 2025. The regular tax levy includes new construction and improvements to property, estimated to be $45,165, a re -levy of prior year refunds in the estimated amount of $60,651, and any increase in the value of state -assessed property. C. The excess levy is levied for the purpose of debt service payments on the unlimited tax obligation bonds sold to finance costs related to the City's Public Safety Plan, as submitted to the qualified electors of the City at a special election held on November 8, 2016. Section 2. Collection. This ordinance shall be certified to the proper County officials, as provided by law, and taxes here levied shall be collected to pay to the Finance Director of the City of Tukwila at the time and in the manner provided by the laws of the State of Washington for the collection of taxes for non -chartered code cities. Section 3. Corrections by City Clerk or Code Reviser Authorized. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; or ordinance numbering and section/subsection numbering. Section 4. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 5. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force and effect January 1, 2025. 2024 Legislation: General Tax Levy + Excess Version: 10/14/24 Staff: A. BeMiller 176 Page 2 of 3 PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this 1 day of NieNfarlrktelftv— , 2024. ATTEST/AUTHENTICATED: Andy Youn, CMC, City Clerk APPROVED AS TO FORM BY: Office of the City Attorney 2024 Legislation: General Tax Levy + Excess Version: 10/14/24 Th mas McLeod, M yor Filed with the City Clerk: 1 0-2.9- Passed by the City Council: 0,- IS-2 Published: 11 - - LA Effective Date: r- St-cfibk Ordinance Number: i?_-+ 4 Staff: A. BeMiller Page 3 of 3 177 City of Tukwila Public Notice of Ordinance Adoption for Ordinances 2747-2748. On November 18, 2024, the City Council of the City of Tukwila, Washington, adopted the following ordinances, the main points of which are summarized by title as follows: ORDINANCE 2747: AN ORDINANCE OFTHE CITY COUNCIL OFTHE CITY OFTUKWILA, WASHINGTON, LEVYING THE GENERAL TAXES FOR THE CITY OF TUKWILA IN KING COUNTY FOR THE FISCAL YEAR COMMENCING JANUARY 1, 2025, ON ALL PROPERTY, BOTH REAL AND PERSONAL, IN SAID CITY, THAT IS SUBJECT TO TAXATION FOR THE PURPOSE OF PAYING SUFFICIENT REVENUE TO CARRY ON THE SERVICES OF THE SEVERAL DEPARTMENTS OF SAID CITY FOR THE ENSUING YEAR, WITH AN EXCESS PROPERTY TAX LEVY FOR THE PURPOSE OF PAYING DEBT SERVICE ON THE CITY'S UNLIMITED TAX GENERAL OBLIGATION BONDS ISSUED IN 2016 AND 2019, AS REQUIRED BY LAW; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. ORDINANCE 2748: AN ORDINANCE OFTHE CITY COUNCIL OFTHE CITY OFTUKWILA, WASHINGTON, RELATING TO PROPERTY TAXES; DECREASING THE 2025 GENERAL PROPERTY TAX LEVY FOR THE CITY OFTUKWILA REGULAR LEVY FROM THE PREVIOUS YEAR, COMMENCING JANUARY 1, 2025, ON ALL PROPERTY, BOTH REAL AND PERSONAL, IN COMPLIANCE WITH RCW 84.55.120; PRESERVING FUTURE LEVY CAPACITY; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. The full text of these ordinances will be provided upon request. AndyYoun, Records Governance Manager/City Clerk Published Seattle Times: November 21, 2024 178 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 12/2/24 CT ITEM INFORMATION ITEM No. 7.A. STAFF SPONSOR: THOMAS MCLEOD ORIGINAL AGENDA DATE: 12/2/24 AGENDA ITEM TITLE Waiver of the residency requirement for the City Administrator, per Ordinance No. 2039, as codified at TMC Section 2.26.030 CATEGORY Discussion Mtg Date Motion Mtg Date 12/2/24 E Resolution Mtg Date ❑ Ordinance ANDate ❑ Bid Award Mt, Date E Public Hearing Mty Date ❑ Other Mtg Date SPONSOR ❑ Council 11 Mayor ❑ Admin Svcs ❑ DCD ❑ Finance ❑ Fare ❑ P&R ❑ Police ❑ PW SPONSOR'S SUMMARY Administration is requesting a waiver of the residency requirement for the City Administrator REVIEWED BY Trans&Infrastructure Svcs ❑ LTAC DATE: N/A Community Svcs/Safety [J Finance & Governance [J Planning & Community Dcv. Arts Comm. ❑ Parks Comm. ❑ Planning Comm. COMMITTEE CHAIR: N/A RECOMMENDATIONS: SPONsoR/ADMIN. Mayor's Office CoMMTIIEE N/A COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Comments: MTG. DATE 12/2/24 RECORD OF COUNCIL ACTION MTG. DATE ATTACHMENTS 12/2/24 No attachments 179 180 Thomas McLeod, Mayor T0: Mayor's Office - Marty Wine, City Administrator The city of opportunity, the community of choice Mayor McLeod Councilmembers FROM: Marty Wine, City Administrator DATE: November 25, 2024 SUBJECT: City Administrator's Report The City Administrator Report is meant to provide the Council, staff, and the community with an update on the activities of the City and on issues that concern Tukwila. Please let me know if you have any questions or need additional information about any of the following items. 1. Intergovernmental Update • Tour of Puget Sound Elementary: On November 12 Mayor McLeod met with Alexander Marrs, Manager of Outreach & Enrollment and Impact Schools and toured Puget Sound Elementary. • Sound Cities Association Mayors Meetings: Mayor McLeod participated in Sound Cities Association Mayors meetings on November 12 and 19. • SCORE Jail Administrative Board Meeting: Mayor McLeod participated in a SCORE Jail Administrative Board meeting on November 14. • South King Housing and Homelessness Partners (SKHHP) Board Meeting: Mayor McLeod participated in a SKHHP Board meeting on November 15. • Puget Sound Fire Administration Building Dedication Ceremony: Mayor McLeod, Councilmember Martinez and City Administrator Wine attended the Puget Sound Fire Administration Building Dedication Ceremony on November 20. • Cascade Water Alliance Board Meeting: On November 20 Mayor McLeod participated in a Cascade Water Alliance Board meeting. • Air and Space Manufacturing Roundtable Lunch: On November 21 Mayor McLeod and Economic Development Administrator attended the launch event of the new Kent Valley Air & Space Manufacturing Roundtable. Multiple businesses participated and decided to continue to work on shared issues. • Miracle Village Community Advisory Committee Meeting: Human Services Staff participated in the Miracle Village Community Advisory Committee monthly engagement compliance meeting. Operations continue to run smoothly. • Sunshine Committee Meeting: The Clerk's Office attended the Sunshine Committee meeting through the Attorney General's Office regarding potential changes to health record exemptions. Tukwila City Hall • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov 181 City Administrator's Report November 25, 2024 Page 2 • Meeting with Port of Seattle re Duwamish River: Community Development staff met with the Port of Seattle to discuss potential options for off -channel habitat along the Duwamish River, north of Cecil Moses park. II. Community Events • Green Tukwila Day: Green Tukwila Day was held on November 16 and was a great success. A large, diverse group of community volunteers braved the rain to plant 100 trees and understory plants at Duwamish Hill. Mayor McLeod kicked off the event with a recap of the growth and success of the Green Tukwila Partnership. The BusKings, a local music group, performed at the event. • Shred-A-Thon Event: On November 16, the Police Department Special Emphasis Unit partnered with Public Works Solid Waste Division and Pro -Shred Seattle to host a Shred-A- Thon to help residents dispose of sensitive information securely. Many also donated board games, cash, and gift cards for the City's Spirit of Giving campaign. • Upcoming Movie Events: There are two upcoming community movie events at the Tukwila Community Center in December: Polar Express on December 13 at 7:00 PM and Elf on December 14 at 2:00 PM. • Tukwila's Culture and Fashion Show: The Somali Independent Business Alliance (SIBA), which is based in the Medina Mall in Tukwila Village, will be hosting Tukwila's Culture and Fashion Show at the Sullivan Center on December 8 from 4 to 7 pm. We encourage the public to attend. Tukwila used Port grant funding and contracted with SIBA to host the fashion show in order to support Tukwila's small businesses. The City is using lodging tax funding to promote the event through Experience Tukwila. III. Staff Updates Public Safety • Statewide Independent Investigations Meeting: On November 14 Commander Rossi attended the statewide Independent Investigations Team (IIT) meeting with Command personnel from all statewide IIT's. • Regional Gun Violence Prevention Strategies Meeting: On November 18 the Major Crimes Unit and Special Emphasis Unit personnel met with other regional partners to discuss targeting strategies for prevention of ongoing gun violence in the region. • Active Shooter Training Provided to Westfield Southcenter: At the request of Westfield Southcenter management, Tukwila Police offered an active shooter course to mall staff and employees from multiple stores as part of the Mall's annual safety -plan. Project Updates • Chinook Wind: Parking area is striped, kiosk is installed, project is close to completion but will be suspended until spring 2025 for hydroseeding. • Green River Trail: Estimated installation of light poles mid -January 2025. Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov 182 City Administrator's Report November 25, 2024 Page 3 • Center for Quality Communities Scholarship: Staff attended an Association of Washington Cities Center for Quality Communities Scholarship Q&A session on November 20. Any of Washington's 281 cities and towns can recruit scholarship applicants. Each jurisdiction can nominate one graduating high school senior. The City works closely with Foster High School in the candidate application and selection process. • Trail Projects: The Green River Trail (GRT) extension and Lake to Sound Trail Section F projects continue to move forward through early design guidance with partner agencies. King County is expected to apply for land use permits related to the GRT sometime in 2025. Boards, Commissions and Committees We welcome the City Council to encourage community members to apply for vacant Board & Commission positions. • Arts Commission: The next meeting is scheduled for December 18, 2024. 3 resident position terms expire March 31, 2025. No vacancies. • Civil Service Commission: The next meeting is scheduled for December 19, 2024. No vacancies. • COPCAB: The next meeting is scheduled for January 9, 2025. VACANT: Student Representative. • Equity & Social Justice Commission: The next meeting is scheduled for December 5, 2024. 1 City Employee position term expires March 31, 2025. 1 Education/Community position term expires March 31, 2025. 2 Community position terms expire March 31, 2025. VACANT: Student Representative. 1 application received. • Human Services Advisory Board: The next meeting is scheduled for December 12, 2024. 1 Resident position term expires March 31, 2025. 1 Faith -Based position term expires March 31, 2025. VACANT: 1 Resident position and 1 Business Community Representative. • Library Advisory Board: The next meeting is scheduled for December3, 2024. 4 Resident position terms expire March 31, 2025. No vacancies. • Lodging Tax Advisory Committee: The next meeting is scheduled for December 13, 2024. All positions are 1-year terms. VACANT: 1 Business Collecting Tax Representative • Park Commission: The next meeting is scheduled for December 11, 2024. 3 Community position terms expire March 31, 2025. VACANT: 1 Community position. • Planning Commission: The next meeting is scheduled for December 12, 2024. No vacancies. Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov 183 184 UPCOMING MEETINGS AND EVENTS DECEMBER 2024 City Council meetings and Council Committee meetings will be conducted in a hybrid model, with in -person and virtual attendance available. DEC 2 MON DEC 3 TUE DEC 4 WED DEC 5 THU DEC 6 FRI DEC 7 SAT * Work-SeSS1011 Cancelled * City Council Regular Meeting 7:00 PM City Hall Council Chambers Hybrid Meeting KING COUNTY BAR NEIGHBORHOUD LEGAL CLINiCS NEIGHBORHOOD LEGAL CLINICS INFO SESSION Get information on civil legal issue assistance. First come, first served. 12:00 PM - 2:00 PM Tukwila Library 14380 Tukwila Intl Blvd Click here for information. * Library Advisory Board 6:00 PM Tukwila Community Center Hybrid Meeting Give Blood -. Save 3 Lives DONATE AND ENTER TO TICKETS TO 5TH AVE THEATRE AND A NYC BROADWAY GETAWAY! Click here to schedule an appointment, Or call 1-800-398-7888. You can also donate umbilical cord blood after the birth of your baby to save a life. Easy and free. Click here for information. wasnolni on lyiarnder heathJustice ,. finder OPEN ENROLLMENT Anyone can apply for health insurance with Washington Healthplanfinder. Apply by Jan 15, 2025. Click here to register. King County al YARD WASTE FEES WAIVED THRU 12/9! See below for informafion. * Equity and Social Commission 5:30 PM City Hall Hybrid Meeting -,e': h-- '-.14, OM ' - ',,"l>, WINTER WEATHER PREPAREDNESS Get information to prepare your home for winter weather. 6:00 PM Tukwila Community Center 6200 Southcenter Blvd Wshlekt SOUTHCENTER HOLIDAY KARAOKE SING -TO -WIN EVENT Step up to the mic and spin the wheel to see what holiday tune you should sing, then get a chance to win gift cards and more! Four lucky winners will receive a $300 shopping spree! 6:00 PM - 8:00 PM Macy's Court by Santa 2800 Southcenter Mall Click here for information. Shop for handmade craft items to gift family and friends. 10:00 AM - 4:00 PMnder. Cascade View Elementary 5939 S 149th St Click here for information. DEC 8 SUN Free event showcases local immigrant clothing businesses. There will be a fashion show, live performances & DJ, shopping and free refreshments. 4:00 PM - 7:00 PM Tukwila Village Sullivan Center 14350 Tukwila Intl Blvd Click here for information, !HE MUSEUM OF FLIGHT FREE ADMISSION On the first Thursday of each, the museum stays open late. 5:00 PM - 9:00 PM 9404 E Marginal Way S Click here for information. DEC 9 MON DEC 10 TUE DEC 11 WED DEC 12 THU DEC 13 FRI DEC 14 SAT * Community Services and Safety Committee Meeting 5:30 PM City Hall- Hazelnut Rm Hybrid Meeting * Planning and Community Development Committee Meeting 5:30 PM 6300 Building - 2'd FI Duwamish Conference Hybrid Meeting * City Council Committee of the Whole Meeting 7:00 PM City Hall Council Chambers Hybrid Meeting „ CITY HALL BLOOD DRIVE Your blood donations support people across the Pacific Northwest undergoing cancer treatment, surgeries, and organ transplants. 10:00 AM - 4:00 PM Tukwila City Hall 6200 Southcenter Blvd Click here to sign-up. RIVERTON PARK PLANTING Join forest Steward Debbie to reestablish a healthy urban forest to border the community park. 11:30 Am - 1:30 PM Riverton Park 13263 Macadam Rd S Click here to sign-up. Puget Sound Training Center FREE EMPLOYMENT SERVICES AND SKILLS TRAINING PROGRAM Learn about free employment services and skills training pForrams rog. reasonable accommodation, email access@kels.org at least 7 days before the event. 2:00 PM - 4:00 PM Tukwila Library 14380 Tukwila Intl Blvd Click here for information. * Park Commission 5:30 PM Tukwila Community Center Hybrid Meeting * Planning Commission 6:30 PM City Hall Council Chambers Hybrid Meeting * Community Oriented Policing Citizens Advisory Board 6:30 PM Justice Center Hybrid Meeting al King County NO ADOPTION FEES ON ALL DOGS THRU 12/31! Regional Animal Services of King County is waiving adoption fees on all dogs through 12/31! You only have to pay for a pet license. Mon -Fri Noon - 6:00 PM Sat -Sun Noon - 5:00 PM Pet Adoption Center 21615 64th Ave S, Kent Click here for information. King County !I Library System COMMUNITY RESOURCE FAIR Get connected with resources such as healthcare, education, legal clinics and more! 11:30 AM - 2:30 PM Click here for information. aa HOLIDAY CONCERT Sat, Dec 14 7:30 PM Sun, Dec 15 3:00 PM Foster Performing Arts Center 4242 S 144th St Click here to buy tickets. ,.."),,i, , CITY HALL/ 6300 BUILDINGS ARE OPEN TO THE PUBLIC MONDAYS THRU THURSDAYS 8:30 AM - 4:00 re 206-433-1800 , g Dec - Free Teen Drop -In Activities - Click here for information. 8:00 PM - 11:00 PM Tukwila Community Center - 12424 42"d Ave S Dec 1 & 8 - Seahawk Watch Parties Tukwila Community Center Lobby - 12424 42l'd Ave S _.2 Dec 9 - Public Hearing #3: Comprehensive Plan (following integration of Agency comments) 7:00 PM Tukwila City Hall - 6200 Southcenter Blvd Dec 10 - City Hall Blood Drive - Click here to sign-up. 10:00 AM - 400 PM Tukwila City Hall - 6200 Southcenter Blvd Dec 10 - Riverton Park Planting - Click here to sign-up, 11:30 AM - 1:30 PM Riverton Park - 13263 Macadam Rd S Dec 20 - Solstice Walk and Reading - Click here to sign-up. 10:00 AM - 11:30 AM Duwamish Hill Preserve - 3800 S 1150St ** SPIRIT OF GIVING DONATIONS DUE ON OR BEFORE DEC 1 Tukwila Community Center 12424 42nd AVE S Help a Tukwila child and their family this season. Your monetary donations and/or donations of toys, cozy items, hygiene essentials and gift cards will help ensure a healthy, happy winter for Tukwila families experiencing homelessness. Checks or Venmo accepted. Click here for information. FOOD BANK OPENS: Tuesdays, Thursdays & Saturdays (except holidays) 10:00 Ai- 2:00 PM 3118 S 140th St Volunteers - THERE IS A DIRE NEED OF VOLUNTEERS for food packaging or food distributions. To volunteer, click here to sign up. 47 Donors - Please donate at tukwilapantry.orgidonate. Donations can be dropped off on Tuesday -Saturday from 8 AM - 11 AM or by appointment. pra King County TUKWILA LII Library System Dec LIBRARY 14380 Tukwila international Blvd 206-242-1640 2 - Neighborhood Legal Clinics Info Session - Click here for information. 12:00 PM - 2:00 PM The NLC staff will provide information about the Navigator - Click here for information. 1:00 PM - 4:00 PM Hopelink will share information about the region's affordable transportation option. Center - Click here for information. 2:00 PM - 4:00 PM Learn about free employment services and skills training programs. Fair - Click here for information. 11:30 AM - 2:30 PM Get resources for community members in need of support. Resume Assistance - Click here for information. 10:00 AM - 12:00 PM Get help on your resume, prepare for interviews, find job fairs, etc. help for grades K-12. Click here for information. activities at the Tukwila Library. program. Dec 8 - Community Transportation Dec 11 - Puget Sound Training Dec 14 - Community Resource Dec 20 - WorkSource: Job & ** Free online tutoring & homework ** See other events and fun ECOLOGY LOAN PROGRAMS FOR SEPTIC HELP 1-888-231-2170 CleanWater@Craft3.org Failing septic systems can result in sewage backing up in the home or entering local waterways and groundwater supplies. Click here for information. KingYARD WASTE FEES WAIVED THRU 12/9! 206-477-4466 Bow Lake Transfer Station - 18800 Orillia Rd S County Free service is for wood debris from recent storm. Stumps, logs and limbs leass than 6 feet allowed. No grass clippings, sod or soil will be accepted. Open to all King County residents. Remember to secure your loads. Click here for information. PROPERTY TAX EXEMPTIONS FOR SENIORS AND PERSONS WITH DISABILITIES 206-296-3920 Exemptions.Assessments@KingCounty.gov The annual income limit for this program is now $84,000. Click here for information. v.rn\WA FIRE ENTRY LEVEL FIREFIGHTER REGISTRATION IS OPEN FOR AUGUST 2025 ACADEMY " ' 1 CAREERS The recruitment will remain open, and WA Fire Careers will be pulling scores on March 26, 2025, in anticipation of the August 2025 Academy. Click here for information and scroll down to select WAF!RECAREERS. op STORM DEBRIS EXTRA YARD WASTE PICK UP FOR TUKWILA CUSTOMERS Nov 24 thru Dec 19 Recology is providing FREE collection of extra yard waste up to 96 additional gallons of material for your next 2 collection cycles through Dec 19. Click here for information. 185 186 Tentative Agenda Schedule MEETING 1 — REGULAR MEETING 2 — C.O.W. MEETING 3 — REGULAR MEETING 4 — C.O.W. DECEMBER 2 See below links for the agenda packets to view the agenda items: December 2, 2024 Work Session is cancelled. December 2, 2024 Regular Meeting DECEMBER 9 PUBLIC HEARINGS _ Ordinance on 2023-2024 Comprehensive Man Update. - Tukwila South Development Agreement. SPECIAL ISSUES - Ordinance on 2023-2024 Comprehensive Plan Update. - Tukwila South Development Agreement. - Federal Lobbyist Agreement. - A resolution relating to the 2025 State Legislative Agenda. - An ordinance related to trucks in Allentown. - American Rescue Plan Act (ARPA) Year -End Report - Contract for Council Chambers Refresh. Special Meeting to follow Committee of the Whole Meeting. CONSENT AGENDA - Two Sound Health Co -Responder contract renewals. - A contract for Crystal Springs Lighting Replacement. DECEMBER 16 WORK SESSION REGULAR MEETING CONSENT AGENDA - Federal Lobbyist Agreement. - Tukwila South Development Agreement. - An ordinance related to trucks in Allentown. - Contract with Joseph Foster Memorial Park Bathroom Replacement. - American Rescue Plan Act (ARPA) Year -End Report - Contract for Council Chambers Refresh. - A resolution relating to the 2025 State Legislative Agenda. UNFINISHED BUSINESS - An ordinance adopting the 2023 2024 Comprehensive Plan Update. - A contract amendment for Veterans, Seniors and Human Services Levy. NEW BUSINESS Update on HealthPoint's Health and Wellness Center — discussion only. DECEMBER 23 MEETING 1— REGULAR MEETING 2 — C.O.W. MEETING 3 — REGULAR MEETING 4 — C.O.W. JANUARY 6 JANUARY 13 JANUARY 20 . , AI DAY IHAvEkcomm- ,A No Council or Committee meetings due to the holiday. JANUARY 27