HomeMy WebLinkAbout19-095 - Trantech Engineering - West Valley Highway (I-405 - Strander Boulevard) DesignAft
Washington State
vP Department of Transportation
19-095 (e)
Council Approval N/A
Supplemental Agreement
Organization and Address
Number 05
David Evans and Associates, Inc.
Dept. LA 24340
Pasadena, CA 91185-4340
Original Agreement Number
19-095
Phone:
Project Number
Execution Date
Completion Date
99310410
June 11, 2019
December 31, 2025
Project Title
New Maximum Amount Payable
Tukwila West Valley Highway (T-405 to Strander Boulevard)
$1,355,372
Description of Work
The project consists of preparing preliminary engineering design, environmental studies and permitting for
improvements to both Longacres Way and West Valley Highway (SRI 81), and preparing final design and
contract documents for West Valley Highway. The proposed improvements include widening the highway to
7 lanes, bridging over the 60 -in. Seattle Public Utilities water main, a new pedestrian signal, a shared use
sidewalk and other related engineering tasks. ROW acquisition is not anticipated.
The Local Agency of
desires to supplement the agreement entered in to with TranTech Engineering, LLC
and executed on June 11, 2019 and identified as Agreement No. 19-095
All provisions in the basic agreement remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
Section 1, SCOPE OF WORK, is hereby changed to read:
The agreement entered in to with TranTech Engineering LLC was assigned to David Evans and Associates,
Inc. effective September 28, 2024.
Additional CN Phase Engineering Support work, see Exhibit A - Summary of Payments
11
Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days
for completion of the work to read: The contract completion date is amended to December 31, 2025.
III
Section V, PAYMENT, shall be amended as follows:
Additional budget of $30,018 - see Exhibit A for details.
as set forth in the attached Exhibit A, and by this reference made a part of this supplement.
If you concur with this supplement and agree to the changes as stated above, please sign in the Appropriate
spaces below and return to this office for final action.
By; Mohammad Sheikhizadeh, Project Manager By; Thomas McLeod
,,, """" Signed by:
E,-�" r M&S ktW
Consultant Signature Approving nature
12/20/2024 11:05 PM PST
DOT Form 140-063
Revised 09/2005
Exhibit "A"
Summary of Payments
DOT Form 140-063
Revised 09/2005
Basic
Agreement
Supplement #5
Total
Direct Salary Cost
$440,682
$11,274
$451,956
Overhead
(Including Payroll Additives)
$685,630
$15,362
$700,992
Direct Non -Salary Costs
$130,777
$0
$130,777
Fixed Fee
$68,265
$3,382
$71,647
Total
$1,325,354
$30,018
$1,355,372
DOT Form 140-063
Revised 09/2005
Aft
Washington State
TA Department of Transportation
19-095(d)
Council Approval N/A
Supplemental Agreement
Organization and Address
Number 04
TranTech Engineering, LLC
365 118th Ave SE Suite 1000
Original Agreement Number
Bellevue, WA 98005
19-095
Phone: 425 453-5545
Project Number
Execution Date
Completion Date
99310410
June 11, 2019
December 31, 2024
Project Title
New Maximum Amount Payable
Tukwila West Valley Highway (I-405 to Strander Boulevard)
$1,325,354
Description of Work
The project consists of preparing preliminary engineering design, environmental studies and permitting for
improvements to both Longacres Way and West Valley Highway (SRI 81), and preparing final design and
contract documents for West Valley Highway. The proposed improvements include widening the highway to
7 lanes, bridging over the 60 -in. Seattle Public Utilities water main, a new pedestrian signal, a shared use
sidewalk and other related engineering tasks. ROW acquisition is not anticipated.
The Local Agency of
desires to supplement the agreement entered in to with TranTech Engineering LLC
and executed on June 1], 2019 and identified as Agreement No. 19-095
All provisions in the basic agreement remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
Section 1, SCOPE OF WORK, is hereby changed to read:
Additional CN Phase work, see Exhibit A - Scope of Work for details.
11
Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days
for completion of the work to read: December 31, 2024
III
Section V, PAYMENT, shall be amended as follows:
Additional budget of $59,520 - see Exhibit D for details.
as set forth in the attached Exhibit A, and by this reference made a part of this supplement.
If you concur with this supplement and agree to the changes as stated above, please sign in the Appropriate
spaces below and return to this office for final action.
By: Mohammad Sheikhizadeh3 Project Manager By: Allan Ekberg
D
S DocuSigned by: DS
�D. sg any
M acUs� t it (u'ya�.t,� F9 UAV, f 0t,rro S
Consultant Signature Appffi,7fid'Ablffority Signature
12/14/2023 1 10:39 AM PST
DOT Form 140-063
Revised 09/2005
Exhibit "A"
Summary of Payments
DOT Form 140-063
Revised 09/2005
Basic
Agreement
Supplement #4
Total
Direct Salary Cost
$420,930
$19,752
$440,682
Overhead
(Including Payroll Additives)
$658,716
$26,914
$685,630
Direct Non -Salary Costs
$123,849
$6,928
$130,777
Fixed Fee
$62,339
$5,926
$68,265
Total
$1,265,834
$59,520
$1,325,354
DOT Form 140-063
Revised 09/2005
EXHIBIT A
Supplement 04
West Valley Highway (Strander Blvd to 1-405) Improvements Project
70747IT41 IWO
The City of Tukwila (AGENCY) has retained TranTech Engineering, LLC (CONSULTANT) to provide Construction
Management During Construction. The following describes Supplement 04 to this work.
8. ln't llr u 'ti lln 1 a ln a e 11 e in't
• Extension of contract past the working days. Due to PSE power issues, additional WSDOT
coordination with Hawk mast arm and WHV / Longacres signal mast arm.
• Additional change order preparation and independent cost estimates beyond our scope. Original
scope had 3, we are working on 8-9.
• Additional site inspection time beyond original scope.
• Response to 52 RFI, original scope had 4.
• Additional design costs for Transpo for Hawk and Longacres revised Mast arms design.
West Valley 11iiglhway ( tirandeir Il3llvd to 11 .405) 1
19-095(c)
Council Approval N/A
Aldft
q "r Washington State
rffl Department of Transportation
Supplemental Agreement
Orga n 1 zatio n an d Ad d res s
Number 03
TranTecli Engineering, LLC
365 11 Sth Ave SE Suite .1000
Original Agreement Number
Bellevue, WA 98005
19-095
Phone: 425 453-5545
Project Number
Execution Date
Completion Date
99310410
June 11, 2019
December 31, 2023
Project Title
New Maximum Amount Payable
Tukwila West Valley Highway (1-405 to Strander Boulevard)
$1,265,834
Description of Work
The project consists of preparing preliminary engineering design, environmental studies and permitting for
improvements to both Longacres Way and West Valley Highway(SR 18 1), and preparing final design and
contract documents for West Valley Hwy, The proposed improvements include widening the highway to 7
lanes, bridging over the 60 -in. Seattle Public Utilities water main, a new pedestrian signal, a shared use
sidewalk and other related engineering tasks. ROW acquisition is not anticipated.
The Local Agency of
desires to supplement the agreement entered in to with TranTech Engin eering. LLC
and executed on June I I , 2019 and identified as Agreement NO. 19-025
All provisions in the basic agreement remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
Section 1, SCOPE OF WORK, is hereby changed! to read:
Task 13.09 Redesign Needed Due to Utility Interference.
Additional work is necessary to include redesigning a portion of the project due to unforeseen utility conflicts
significantly impacting the storm drain, mainly the existing gas line during construction phase.
11
Section IV, TIME FOR BEGINNING, AND COMPLETION, is amended to change the number of calendar days
for completion of the work to read: December 31, 2023
111
Section V, PAYMENT, shall be amended as follows:
An additional $21,386 will be added to the supplemented contract amount of $1,244,448 for a total of
$1,265,834.
as set forth in the attached Exhibit A, and by this reference made a part of this supplement.
If you concur with this supplement and agree to the changes as stated above, please sign in the Appropriate
spaces below and return, to this office for final action.
1-i��----a
Consultant Signature
DOT Form 140-063
Revised 09/2006
.... . .. . ....
10-12-2022
Date
Exhibit "A"
Summary of Payments
DOT Form 140-063
Revised 032005
Basic Agreement
Supplement 01
Supplement 02
Supplement 03
Total
Direct Salary Cost
$
178,847,00
$
45,371,00
$
188,537,00
$
8,175.00
$ 420,930.00
Overhead
(including Payroll Additives)
$
288,651-00
$
77,144.00 $
282,186.00
$
10,736.00
$ 658,716,00
Direct Non -Salary Costs
$
53,654.00
$
13,611.00
$
56,560.00
$
24.00
$ 123,849-00
Fixed Fee
Total
$
$
10,786,00
531,938.00
$
$
12,1199,00
148,325,00
$
$
36,902.00
564,185.00
$
$
2,452.00
21,386.00
$ 62,339.00
$ 1,265,834,00
DOT Form 140-063
Revised 032005
41190D.Twi
Supplement 03 — Scope of Services
West Valley Highway (Strander Blvd to 1-405) Improvements
Project City of Tukwila
=111 � M M, Z
The City of Tukwila (AGENCY) has retained TranTech Engineering, LLC (CONSULTANT) to provide preliminary
engineering design, environmental documentation, and a complete Plans, Specifications, and Estimates
(Contract Documents) documents package as well as bid support and construction management services for
the West Valley Highway (Strander Blvd to 1-405) Improvements (PROJECT) in Tukwila, Washington. The
CONSULTANT also prepared preliminary engineering design, environmental documentation, and "shelf
ready" plans for 'improvements to one or both sides of Longacres Way from SR 181 to the entrance of Sound
Transit's Tukwila Station.
The following describes Supplement 03 for this work.
Additional services provided by the CONSULTANT under this scope will consist of:
Task 1: Project Management
No Changes
Task 3: Survey and Topographic Mapping - I Alliance Geomatics (1AG)
No Changes
Task 4: Geotechnical Engineering - Landau Associates (LAI)
9 mo
Task 5: Environmental and Permitting Services - Landau Associates (LAI)
ME=
Task, 6: Public Outreach Support
9 am
TaslO: Traffic Analysis —Transpo
West Valley Highway (Strander Blvd to 1-405) Improvements 1
Task 11: Right -of -Way Coordination
Task 12: Bidding Support During Advertisement
No Changes
Taslic 13: Construction Management
13.9Aedes�Qnneeded due bzotNityinterference
During the construction phase ofthe project, onThursday March 24m,2O22the Contractor (ROVVV)
potholed in the Northeast area of the project (in the vicinity of station 168+00 to 172+00 rt.) and
confirmed that a gas main conflicted significantly impacted the storm drain run in this area. During
the design this line was requested to be relocated and PSE potholed and stated the pipe was not
found in this location.
The AGENCY was notified of this change condition by the Contractor. All parties agreed that the
storm drain, could not be installed per plan, and it was determined that a new design was needed.
Additional work includes redesigning a portion of the project due to unforeseen utility conflicts
significantly impacting the storm drain, mainly the existing gas line during construction phase. During
design, coordination with Puget Sound Energy (PSE) was ongoing including plan exchanges in April
2021, pothole location selections in May 2021, potholes completed in June 202I and PSE was unable
to locate a gas line through potholing in the vicinity of the stormwater conflicts found during design.
During construction, the Contractor found the gas line in the location previously located during
design and there was a conflict. As PSE was put on notice of the conflict, they were asked to relocate
and agreed 10pay for redesign costs.
The stormwater needed to be redesigned multiple times as other designs found water mains and
water service connections that were not originally located and so additional changes needed to be
made to the design that would not have been necessary had the gas main between the 1-405 on/off
ramps and Longacres Way been initially relocated.
0 Puget Sound Energy has agreed to reimburse the AGFNCY for these additional costs.
The Engineer ofRecord had to prepare revised plans toaddress the drainiage pipe
West Valley 1-1 ighway (Stran der Blvd to 1-405) 1 rnprovemen ts
The contractor then potholed for the new design and it was determined that there was a
conflict with a utility that was not located. A new design was needed yet again. The Engineer
of Record prepared revised plans.
■ Coordination with Filterra supplier and AGENCY.
■ Coordination with PSE and records of conversations throughout design.
WestValley Highway (Strander Blvd to 1-405) Improvements
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CPWashington State
II)epartment of Transportation
19-095(b)
Council Approval 5/17/21
Supplemental Agreement
Organization and Address
Number 02
TranTech Engineering, LLC
365 118th Ave SE Suite 1000
Original Agreement Number
Bellevue, WA 98005
19-095
Phone: 425 453-5545
Project Number
Execution Date
Completion Date
99310410
June 11, 2019
December 31, 2021 supp0l
Project Title
New Maximum Amount Payable
Tukwila West valley Highway (I-405 to Strander Boulevard)
$1,244,448
Description of Work
The project consists of preparing preliminary engineering design, environmental studies and permitting, and
preparing final design & contract documents for improvements to West Valley Highway (SR 181) as well as
preparing preliminary engineering design and environmental studies and permitting for improvements to
Longacres Way. The proposed improvements include widening the highway to 7 lanes, bridging over the
60 -in
The Local Agency of
desires to supplement the agreement entered in to with TranTech Engineering; LLC
and executed on June 11, 2019 and identified as Agreement No. 19-095
All provisions in the basic agreement remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
Section 1, SCOPE OF WORK, is hereby changed to read:
cont. Seattle Public Utilities water main, a new pedestrian signal, a shared use sidewalk and other related
engineering tasks, ROW acquisition is not anticipated. (continued original description of work). Optional tasks
added include Bidding Support During Advertisement and Construction Management.
11
Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days
for completion of the work to read: December 31; 2022
III
Section V, PAYMENT, shall be amended as follows:
An additional $564,185 will be added to the supplemented contract amount of $680,263 for a total of
$1,244,448 per attachments in Exhibit B
as set forth in the attached Exhibit A, and by this reference made a part of this supplement.
If you concur with this supplement and agree to the changes as stated above, please sign in the Appropriate
spaces below and return to this office for final action.
KLS
By: Diane Sheesley By:
Consultant Signature
DOT Form 140-063
Revised 09/2005
Allan Ekberg
Approving Authority Signature
06/14/2021
Exhibit "A"
Summary of Payments
Basic Agreement
Supplement 01
Supplement 02
Total
Direct Salary Cost
$
178,847.00
$
45,371.00
$
188,537.00
$
412,755.00
Overhead
(Including Payroll Additives)
$
288,651.00
$
77,144.00
$
282,186.00
$
647,981.00
Direct Non -Salary Costs
$
53,654.00
$
13,611.00
$
56,560.00
$
123,825.00
Fixed Fee
$
10,786.00
$
12,199.00
$
36,902.00
$
59,887.00
Total
$
531,938.00
$
148,325.00
$
564,185.00
$
1,244,448.00
EXHIBIT A
Supplement 02
West Valley Highway (Strander Blvd to 1-405) Improvements Project
The City of Tukwila (AGENCY) has retained TranTech Engineering, LLC (CONSULTANT) to provide a complete
Contract Documents package for the West Valley Highway (Strander Blvd to 1-405) Improvements (PROJECT) in
Tukwila, Washington. Additional work is necessary to be added based on collaboration and coordination with
WSDOT, SPU, and other third -party stakeholders. This supplement also adds work for optional tasks 12 Bidding
Support During Advertisement and 13 Construction Management During Construction. The following describes
supplement 02 to this work.
m Project MainageIrneint
WIM
2. Basis of Design
ll
m Survey aind ropo Ilrapllh is Mapping -IIIIIIIIIaIl ce "' eolm tlllcs (1AG)
)
3.1, Right -of -Way, property Lines & Easement Resolution
1AG will review and analyze additional information for right-of-way resolution and easements along
Longacres Way. 1AG will also make modifications to the plans to address additional requests for the plans
at the 90% comment stage from WSDOT.
4m Geotechinicalll 'ln Ill neellrllllli -L IIS a Associates (LAI)
LAI will provide additional geotechnical engineering services requested by Seattle Public Utilities (SPU) and
the AGENCY approved to support design of the bridge over the SPU watermain crossing West Valley Highway.
Work elements include:
■ A neutral plane analysis was completed as requested by SPU.
■ Additional analysis was completed for a secant pile wall and a drilled shaft wall.
■ Correspondence with SPU regarding options including meetings, phone calls, discussions and
additions to the report.
West Valley 11iiglhway ( tirandeir Il3llvd to 11.405) 1
LAI will revise its November 2019 technical memorandum to include:
■ Neutral plane analysis.
■ Secant pile wall and drilled shaft wall option information.
Assumptions
■ LAI will be provided with a project base map in AutoCAD' format.
■ The bridge will not be designed to resist the effects of soil liquefaction.
■ If needed, pavement design will be completed at a later date under separate scope and budget.
■ If needed, pilot infiltration tests will be completed at a later date under separate scope and budget.
5. Einvillr IlmIrn"Ili t III aind Peinirnittfing"Ilr ices-LaIIS ai I
6.IPulIbIllic Outilreach Support
m .... rilra' III II aIII III ..... rilraII
7.1, pedestrian Crossing Evaluation
Transpo will provide additional pedestrian crossing evaluation, pedestrian push button design, and signal
upgrades necessary to add the crosswalk on the north leg of the West Valley Highway/Longacres Way
intersection required by WSDOT for SR 181. This crossing is not an existing crossing and is a WSDOT
requirement added during review comments.
„rlhm III Ilr - aIlrty StalkellhollIder Coordination
9. Stoinirriwater CoIrriplHaince aind ConveyanceDesign
m P111ains., Specifications, & Engineer'sOpinion io Ilii ' Ilructioin Cost (EEOC)
The CONSULTANT will prepare the following additional items to be included in the final Bid Ready
Contract Documents (Plans, Specifications, & Estimates) for AGENCY review, comment, approval, and
advertisement. The AGENCY will compile a written response log to facilitate the CONSULTANT's tracking
of all comments and for efficient inclusion in the contract documents. The CONSULTANT will maintain
design documentation including design calculations. CONSULTANT will develop the following Plans all at
1"=20' plotted at full-size except for intersection and driveway details at 1"=10' plotted at full-size:
West Valley 11iiglhway ( tirandeir Il3llvd to 11.405) 2
Sheet Title
Maintenance of Traffic (LAW and WVH/LAW
intersection for additional crossing required by
WSDOT)
Illumination (West Valley Highway)
Structural Sheets (additional sheets for bridge)
Estimated # of additional Sheets
Submittal Phase
Estimated Bid
Sheets 30% 60% 90% 100% Ready Party
2 X TT
1 X TT
14 X TT
17
Work Elements 10.3 — 10.5 of the original contract will apply for the above new sheets.
■ A second 100% submittal for only the additional sheets may be completed to allow the
Agency to provide comments and the Consultant to respond to comments.
■ One full-size (22x34) copy of Plans submitted electronically (Adobe PDF) for each submittal.
■ One copy of the Engineer's Opinion of Construction Cost (MS Excel) for bid items.
■ One copy of the Specifications (MS Word).
Desigin Ciriltelrila
The design criteria will remain the same as established under the original Scope of Services. Changes in any
design standards or requirements after work has begun may result in extra services.
Project DeIll lil llraIlblll
Documents, exhibits or other presentations for the work covered by this Agreement ("Documents") will be
furnished by the Consultant to the AGENCY upon completion of the various phases of the work. Whether the
Documents are submitted in electronic media or in tangible format, any use of the Documents on another
project or on extensions of this project beyond the use for which they were intended, or any modification of
the Documents, or conversion of the Documents to an alternate system or format will be without liability legal
exposure to the Consultant: AGENCY shall assume all risks associated with such use, modifications, or
conversions.
Consultant may remove from the electronic Documents delivered to AGENCY all references to Consultant'
involvement and will retain a tangible copy of the Documents delivered to AGENCY which shall govern the
interpretation of the Documents and the information recorded. Electronic files are considered working files
only- Consultant is not required to maintain electronic files beyond 90 days after final project billing and makes
no warranty as to the viability of electronic files beyond 90 days from date of transmittal.
West Valley 11iiglhway (Stirandeir Il3llvd to 11.405) 3
m III Ilhm - ' Ilr III n ' III II
12.Bidding SupportIIrIII II Ilr' IIIS IIrrien
The CONSULTANT will provide limited services prior to the contract advertisement and during the bidding
period. The CONSULTANT shall perform limited review of contract documents, review bidder's request
for information (RFI), and the CONSULTANT shall prepare bid document addendum as needed. The
CONSULTANT will prepare the bid tabulations and bidder responsibility checklist.
■ The AGENCY will manage all activities related to the construction contract advertisement,
award, and execution.
■ List of findings from the limited contract documents review.
■ Review up to five (5) RFI's from contract bidders.
■ Develop up to two (2) bid document addenda.
■ Prepare bid tabulations
■ Fill out bidder responsibility checklist
m Coinstructiloin Management
amen
COINS 11"IRU TII II WORKING DAYS
The construction working days assumed is 150.
The individual tasks to be completed by the CONSULTANT are as follows:
,13.1, project Il aina eirneint
This task includes administration of the contract between the CONSULTANT and the AGENCY,
preparation of progress reports for the PROJECT. It also includes all administrative services needed to
coordinate with the sub-CONSULTANT(s) and to monitor the PROJECT for scope, schedule, budget, and
quality.
The following are the categorized activities associated with this task:
1. Progress Reports and Invoicing - progress reports will contain a narrative that identifies and
describes significant activities performed in the previous period and significant upcoming
activities along with the monthly invoice.
West Valley 11iiglhway (Stirandeir Il3llvd to 1I .405) 4
2. Construction Team Management, management of scope, schedule, budget, and quality.
3. Management of Sub -consultants.
■ The AGENCY will provide a project manager to respond to the CONSUTANT questions and
approval for any potential contract changes, material over -runs, and differing site conditions.
■ Progress Reports
■ Monthly Invoicing
,13.2 IPre-construction Services
The CONSULTANT will assist with pre -construction meeting management. The following are the
categorized activities associated with this task:
1. Provide agenda
2. Schedule meeting
3. Facilitate pre -construction meeting
4. Provide meeting notes after meeting
■ The AGENCY will provide the CONSULTANT 3 hard copies of the contract documents.
■ The AGENCY will provide a location for the pre -construction meeting.
■ Pre -construction agenda, draft and final meeting meetings.
,13.3 Construction Engineering Support
oirt
The CONSULTANT will provide engineering support for the contractor's request for information (RFI)
that require an engineering response during construction. This will be on an "on-call" basis at the
Agency's request during the construction phase of the project. Engineering support for materials
submittals will occur as needed.
West Valley 11iiglhway (Stirandeir Il3llvd to 11.405) 5
■ Engineers will provide engineering details, calculations, or responses for up to 10 RFIs.
■ Does not include any inspection of materials that are prefabricated or shop fabricated. These
inspections will be performed by WSDOT under agreement with the AGENCY.
■ Up to ten (10) RFI responses.
■ Materials submittal approval assistance.
,13.4 Resident Engineering
The CONSULTANT will provide a full-time resident engineer (RE) to the AGENCY for the duration of the
contract. The RE will act as the owner's representative leading the CM team for coordination with
Agency's staff, designers of record, and stakeholders. The RE's duties will be as follows:
1. Review and coordination with designers of record for responses to the Contractor's RFIs.
2. Reports directly and promptly to the AGENCY's CM Manger for matters relating to contract changes,
permit violations, and PROJECT completion delays.
3. Preparation and management of the weekly meetings.
4. Preparation of a gendas and I eading p reconstruction meetings f or drilled s hafts, br idge d eck
construction, and difficult concrete placements.
5. Management of risk log and the construction cost to complete.
6. Contractor submittals review (not approval).
7. Review and acceptance of the Contractor's lump sum breakdowns.
8. Daily review of IDRs and FNRs.
9. Review of monthly progress estimates.
10. Frequent site visits particularly during construction of critical elements.
11. Construction C PM s chedule b aseline reviews a nd mo nthly updates f or d etermination o f p otential
schedule slippage and delays.
12. Determination of entitlement for contractor's equitable adjustment requests.
13. Negotiations for equitable adjustment for contract changes.
14. Change orders, back up documentation language, independent cost estimates (ICE).
15. Materials test results review.
16. Final site inspection and punch list preparation.
17. Determination and issuance if PROJECT substantial and physical completions.
18. Closeout activities.
19. Attends Project Management Reviews (PMR).
20. Preparation of lessons learned and presentation to the Agency staff.
West Valley 11iiglhway ( tirandeir Il3llvd to 11.405)
■ The AGENCY will provide a project manager to respond to the CONSUTANT questions and
approval of any potential contract changes, material over -runs, and differing site conditions.
■ The AGENCY will assume management of stakeholders and public relations.
■ The AGENCY will execute and manage the EOR construction engineering support services
contract.
■ Shop and falsework drawings will be reviewed by the appropriate Engineers of Record.
■ RFI responses.
■ Weekly meeting agenda.
■ Preparation of preconstruction conference agendas for drilled shafts, difficult concrete
placement, and bridge deck.
■ Monthly preparation of risk log tracking and construction cost to complete.
■ Lump sum breakdown review and acceptance.
■ Construction CPM schedule responses to contractor.
■ Entitlement determination, negotiations, correspondence to contractor, change order
preparation and back up documentation.
■ Resolution of end of construction issues including compensation for approved outstanding
contract changes, liquidated damages, and claims.
■ Preparation of substantial and physical completion letters.
■ Preparation of end of PROJECT final inspection and punch -list.
■ Preparation and presentation of PROJECT's lessons learned.
,13.5 Site Inspection
The CONSULTANT will provide one inspector to perform site observation during 130 working days of the
construction including:
1. Daily presence at the site while the Contractor is working.
2. Coordination with the documentation engineer for use of approved materials.
3. Attendance at the weekly meetings.
4. Force account (FA) monitoring and approval of contractor's FA submittals based on WSDOT/AGC Blue
Book Rental Agreement.
5. Preparation of inspector's daily reports (IDRs), and field note records (FNRs).
6. Coordination with the Contractor for reconciliation of FNRs for monthly progress estimates.
7. Ensuring that only approved materials are installed.
8. Monitoring for the materials on hand (MOH).
9. Coordination with the materials testing designated by the AGENCY for any required materials
sampling and testing.
10. Daily photo log of critical site activities.
West Valley 11iiglhway (Stirandeir Il3llvd to 11.405) .7
11. Monitor the site for contractor compliance with traffic control plans, environmental, and contract
requirements.
12. Final site inspection and assistance with close out.
■ The AGENCY will provide a workspace at the site or the City for preparation of paperwork.
■ The AGENCY will provide for materials sampling and testing completed through WSDOT.
■ Inspectors will be compensated for weather days if encountered.
■ AGENCY will provide inspector or supplement when multiple crews are working requiring
multiple inspectors or beyond 130 working days.
■ AGENCY will provide IDRs, FNRs, and all other documentation for work inspected by the
AGENCY.
■ IDRs and FNRs for provided inspection.
■ Monitoring and accounting for MOH.
■ Daily site photos and management.
■ Daily reports of the FA worked.
,13.6 Office Engineering and Documentation meintatiion ontiroll
This Task includes activities associated with preparation of construction documentation consistent with
the FHWA and LAG Manual requirements including:
1. Project files set up and maintenance.
2. Submittal log tracking/management.
3. Attending the Pre -con and preparation of meeting notes.
4. Weekly agenda preparation and meeting notes.
5. Preparation of monthly progress estimates.
6. Request for approval of materials (RAMS) reviews and approvals.
7. Maintenance of record of materials (ROM).
8. Contractor traffic control records management.
9. Materials testing and RAM approval coordination with inspector.
10. WSDOT special inspection and testing coordination.
11. Close out.
12. PMR and/or document review project documents preparation, coordination with WSDOT Local
Program, and attendance.
West Valley 11iiglhway (Stirandeir Il3llvd to 11.405) 8
■ AGENCY or WSDOT will provide the project ROM.
■ The AGENCY will manage monthly progress estimate payment to the contractor based on
inspector's FNR's and progress report.
■ The AGENCY will execute, and process change orders.
■ Supplement will be required for additional hours over those shown in Exhibit B.
■ Pre -con agenda, meeting draft and final notes.
■ Complete contract paper -work tracking and documentation filing.
■ Weekly meeting agenda preparation and meeting notes.
■ Change order preparation.
■ Monthly FNRs tabulation for the progress estimates.
■ Punch -list preparation.
■ PMR PROJECT documentation hard copies.
,133 IPost Construction Services
This task includes activities associated with project closeout. This task includes:
1. Evaluation and analysis of any outstanding change orders and claims.
2. A project walk-through with WSDOT after substantial completion.
3. Preparation of end of PROJECT punch list and PROJECT closeout documentation for auditing
purposes and archiving.
4. Final contract voucher.
5. Drafting of record drawings and coordination with subconsultants for drafting of their
particular disciplines.
■ The CONSULTANTS Resident Engineer and Office Engineer will provide guidance for preparation
of documents.
■ AGENCY will send notice of completion to DOR, L&I, and ESD.
■ AGENCY will send final contract voucher for Contractor signature.
■ On site project walk through with WSDOT.
West Valley 11iiglhway (Stirandeir Il3llvd to 11.405)
■ Preparation of end of project punch list.
■ Addressing and including WSDOT comments in the final documentation.
■ Final Contract Voucher.
■ Drafting of record drawings redlined by Contractor as a bid item.
■ Preparation of archival hard copies of relevant PROJECT documentation delivered in boxes.
,13.8 Sub oinsulltaint and IProfessiioinall Services
This task includes activities performed by subconsultants and professional services covering traffic signal
bid items, landscape and urban design elements, geotechnical engineering services, and materials
testing.
1. One (1) change order each (two (2) total) relating to traffic signal items and landscape
architecture and urban design.
2. Up to three (3) RFI's for traffic signals systems and geotechnical services.
3. Up to one (1) RFI for landscaping or urban design.
4. Materials submittal review associated with subconsultant discipline.
5. Drafting of record drawings up to the number of hours included in exhibit B.
6. Professional Services for Material Testing:
a. Concrete (air, slump, temperature, and compressive strength).
b. Soils sampling, gradation, and density.
c. HMA density.
■ Irrigation is not covered and if assistance is needed a supplement will be added.
■ Additional RFI's will require a supplement.
■ Additional change orders will require a supplement.
■ Additional time required for record drawings will require a supplement.
■ The AGENCY will arrange for WSDOT to provide testing, inspection and approval for a project
element list provided by the CONSULTANT to include prefabricated and shop fabricated items.
■ Responses to RFI's up to maximum listed above
■ Materials submittals responded to
■ Drafting of record drawings redlined by Contractor
GENERAL L SSUII IP 11"110 IN
■ Work performed under this scope is limited to the hours and fee listed in the Scope and Budget,
Prime and Subconsultant Cost Computations. Any work requested that exceeds what is shown
West Valley 11iiglhway (Stirandeir Il3llvd to 11.405) 10
in the Scope and Budget will be considered EXTRA WORK and be added as a Supplement to this
Agreement.
■ Shop drawings, construction and falsework drawings will be reviewed and approved by the EOR.
West Valley 11iiglhway (tirandeir Il3llvd to 11.405) 1 I..
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19-095(a)
Council Approval 10/1'9120
A11111111111111�,
Washington State
VIAF Department of Tvansportation
Supplemental Agreement OrqanizAonand Address
Number -Ql.- Tranl'cch. Enjinwring, LLC
2646 R W Johnson B � vd, S W S te 12,,
art g! nial Agreernent Num ber TurnwatQr, WA 9$512
19-095
Pr*d Number Execdon Date Comoelion Data,
99310410 June .11, 2019 December 3l, X021
Prr ll Title New Maximum Amounit Payable
Tukwfla West Valoy ffighway (1-405 to Sunder Bmicvard) $6801,2,63
Description of Work
The pro�ject consism of preparing prieli'minary enginn ering design, envirormiental studies and pomiitting, and
preparing final design & contract docuinents for improvertaents to West "alley llighway (SR 191) as well as
preparing preliminary enginocring design and, environmentall studies and pennitling for improvc1nerets to,
Langacres' ay, 7he piroposed improvements include widening the highway to 7 lanes, bridging over the
601 --in -- .............. . ... . .......................... . ......
Thos Local Ag e n cy of .Ci I v of L&A i I a .......
desires to supplement the agreement entered in to wiith,jrAjiTCCh
and eare culted on June LLM2— and identified as Agreement No. 12&-125 . . ............. . .
AJ1 provisions in the basic agreement rernain in effect except as expressly modified by this, supplement,
The changes to the, agreement,, are described as, follows-
Seclioo 1, SCOPE OF WORK, is hereby changed to read,
cont,, Seattle Public a new pedestrian, signal, ashared use sidewalk and oTher related
eraginecring tasks, ROW acquis4ion istiotanticipatcd, (This is the originall dewr ption of work, i1just didn't
fit in, tl'i'e box)
11
Section, IV, TIVE FOR BEG,lNNlNG AND COMIPLE710N, is amended to change the number of calendar days
for cornVetion of the work to read, Deue
1111
An. additional $148,325 will be added to the original contract arriount of $531,938 for a total of $680,263 per
attachnients in Exhibit B
as, set forth in the attached Exhibit& and by this referen.,ce made a part of this suppiernient
11 you concur with this supplement and agree to, the changes as stated above, please sign in the Appropriate
spaces below and return'to this Gffice for final action.
101 Griffin . ........ y:,—,.A'flair El,klberg .... . . . ........... . . . . . . ........................
Appruwng m
Y
. ..... . ......
Date
DOT Form 140063 t"- " '�`
-3
Ex�hibit "A"
001 Form 140*53
Red GW200,5
Basic
AgFe,Orf.ient
Supplement #1
Total
Direct Salary Cost
$178,847
$45,371
S224,2 J 8
Overhead
$288,651.
$77,144
S365,795
(including Payroll Adddives)
Dirct Ncm-Salary Costs
$10,786
$12,199,
S2,2,985
Fix,ed Fee
$53,654
$13,611
$67,2,65
Total
$531,,938
$148,325
$680,263
001 Form 140*53
Red GW200,5
Supplement 01
West Valley Highway (Stran,der Blvd to 1-405) Improvements Project
RMWIMISM,
The City of T u kw ilia (AG EN CY) has retained Tran-fec h E ng ineeri ng, LLC (CONSULTANT;) to prov I d e a cc, rin p I e te
Contract Documents package for the West Valley Highway (Stra n,der Blvd to 1-4,05) Improvements (PROJECT) in
Tukwila, Wash ngton, The following describessupplement Oil to this work,
Scope of Wark
1. Project Nlianagen,'vent
III. Project -50"i
The CONSULTANT will update the schedule in Microsoft Project, to be distributed and updated to the PROJECT
team and ACPENCY to reflect the additional components of the work elements added.
Update PROJECT delivery schedule and provide additional updates as changes occur, This scope
assumes a total of two addifional delivery schedule revisions during the duration of the PROJECT.
1.2. Subconsultaint Coordinafloin
The CONSULTANT will provide additional direction to the SUBCONSULTANTs and revieW of their, worly over the
course ofthe PROJECT for the work added by this 5upWemient.,
Monthly monitorine of the SUBCONISIJ LTANT's design budget will occur over the course of the
PROJECT, Status, as well as projections, will be, developed,
The CONSULTANT will monrtor SUBCONSUILTANTcosts and, budgets;, and propose corrective a�tion5i, if
necessary, This rnaV Include formai SCOPE and/or budget modifications,
The CONSULTANT project manager ME proVide direction to the PROJECT team and ,conduct PROJECT
coordination meetings w4h, appropriate task leaders,
1.3. lnternarojecitTeam Meetings and Field Visits,
CONSULTANT team will imeet online up to an additional 2 brines during the PROJECT in addition to, thc original
contract. This,twk includes hours for field visits by CONSULTANT staff, $UBCONSULTANT'Meld vis ft hours are
captured in their respective tasks,
West Vaky Highway (Steander Blvd to k405)
The CONSULTAN'T's project manager will monitor the PROJECT planned budget versus, actual progress.
CONSULTANT will prepare and submit an invoice and a brief pro rens report monthIly that reflects progress
over the previous, bii ling period and a nticipated activities over the next billing period. The monthly progress
report will include a summary of any identified variances from the budget and schedule, reason(s) for tile,
variance, and proposed corrective, action(s).
Task 401 Assurniptions — rern,2415 'd'°te carne as orifi; inn contrac't
Task 401 DeHlverabes
Thefollowing will be, provided for the additional tasks added by this supplement
Meeting Agendas in, electronic format (MS, Word) as needed
Meeting Wnutes irs electronic forrnat, MS Word) as needed
a Monthly Invoices and (progress Reports
211 'Basis ign
The ConstAtant will complete addi0onal attachments requested by WSDOT for the BOID.
Ass�unvtions
P The CONSULTANT team will not be involved, 0 any required City Council meetings associated with the
BOD or any potential speed limit changes.
Dieiivenrab,Ips
• Collision analysis Report
• besign.Anaiysis
• Mode Func6oin Memo
I Survey and Topographic Mapping - I Alfiance Georriatics (1AG)
1AG will'review and analyze 7 add4ion(ai title reports for right-of-way resolution, and easements, The ori glinal
scope of work est [m ate d a p p rox! mate ly 10 title reports wo u, Id be provided � n order to showy t he existing
easements alongthe easte,rly project corridoir and Longa�cres Way. UltimateN,17 reports in total were
provided by the AGENCY, SAG will research King County on-line records and title company records for an=y
additional relcorded documents that may exist that didn't show up in the title reports provided to resolve
access and sidewalk easernerits along Lo,ngacres Way,
pit f.
rarisriiisson ain -A-firl gTire 1-1 . . . ...... ............ . .. . . . ...... . . ...
IAA will obtain quotes and manage the exploratory potholes and meet with APS Locates for ground
penetrating radar work to help locate the concrete watermain sleeve on W. Vaficy Hwy.
West", alley 1-fighway Blvd to I AM)
4. Geotechnical Engineering-LandaU Associates (LAI)
LAI will provide geotechnical engineering services to support design of the bridge and signal standard
foundations for the mid -block pedestrian crossft. Work elements include;
Prior to initiating fieldwork,, LAI will coordinate the clearance of underground utilities at the proposed
exploration tocatiions. LAI wiili mark the, tocations on the field and contact the, Washington Utilities
Coordinating, Cooncil's, "One-CaHl' locating service, M will also hire a private utility -locating service to,
identify conductible utilities located outside of public easements.
LAI M111 explore subsurface soil and groundwater, conditions at 1he proposed bridge abutments by
advancing, two borings approximately 30 feet (ft) below ground surface ( s). The explorations MR be
coordinated and morriitored by, LAI personnel, who will also collect representative, soil sarnplies and
maintain a detailed log of the s,u bsurface conditions observed. LAi will subcontract the drill rig and
operator, Upon com plIetion of fieldwork, the boreholes will be decommissioned in accordance, with
the requirements in Washington Administrabve Code 173-1,60,
4 LAI will perform geotechnical) laboratory , testing on select samples obtained from the explIaratiorls. LAI
anticipates that the testing prograrn will include four natural moisture content determinations and
fourgrairi site -distribution analyses or Atterberg limits determinations. Sampiesvyi,il be retained for
30 days after submittal of the final technwcali memorandum, SamplIes will then be discarded, unless
other arrangements are made.
* LM wili complete engineering analyses and develop geotechnical conclusions and recommendations
to support design of the bridge and signal standard foundation
LAI will revise its November 2019, technical memorandum to include:
An updated site plan showingthe tor-ations, of the addiltionaill subsurface explorations.
summary boring logs and laboratory test results,
Additional discussion of near -surface sol and groundwater conditions along the project alignment,
Brief dlscussion of liquefaction susceptibility and estimated hquefaction-induced settlernent.
Updated recommendations for earthwork and site prE!paration (if necessary).
Geotechrrfleal design recommendations for the ne,w signal standard foundations.
Recommendations for shaflow foundatnon support of the bridge, including criteria for foundation
subgrade preparation, engIneering parameters, nominal bearing pressure, estimated foundation
settIlement, and Lateral earth pressures acting against wing walls
LAI wili be provided with a project base map in AutoCADO format.
Fieldwork can be performed during standard business hours (ii no weekend, holiday, or nightfirner
drdlIng will be required).
The exploration locations are accessible to a t rack- rn,ou rited, Priniteti-access drill rig. Trees or other
vegetation obstiudng the exploration locations will be removed by others.
OIPO VaHey Hghw�.vy (Strander BW to 1-4,05)
■ During the field investligation, care will be taken to limilt surface disturbance; where, disturbance is
unavoidable.
■ The exploration locali can be accessed without entering Washington State Department of
Transportation (WSDOT) right-of-waV; a WSDOT general permit will not be required -
IN Upion Completion of fieldwork, drill cuttings wil1i be spread discreetly in the vicinity of the exploration
locations.
IN Traffic control will riot be required,
■ Findings of the current study MO be supplemented with subsurface data previously collected in the,
vidnitV of the Tiukwill Urban, Center Pedestrian Bridge. these data will be used to, evaluate snail
pararnieters and seisrin Ic behavior of strata more than 30 ft bgs.
■ Native sita soils will provide suitable support for a bridge built on shailow foundiations, under static
conditiOnS.
■ The bridge will not be designed to resist the effects of soil liquefaction.
■ 11 needed, pavement design will be completed at a later date under separate scope and budget.
■ If needed, pilot infiitrationi tests wifi be completed at a later date under separate scope -arid budget.
■Chemlical analyses will not be performed on sour samples obtained from the borings,
5. Envirionrin ental and Plens nitting Sel vicies-LafldaLj Assifies (LAI)
LAI will conduct a traffic ioise assessment for the project corridor, iindudtng West Valley Highway and
Laingacres Way, for potential noise impacts to sensitive receivers within the project study area,
traffic noise assessment will include the following components,,
a Pre -Consultation with En t"
■ Noise Measurements for TNM Model Validation
■ Noise Assessment
Noise Sarrier Analysi,s
■Noise Discipline Report
As5t,inipttioln)s
■ LM will conduct validation muclehng for up, to three receptor liocaVcns, and noise modeling for no
more than 10, receptor locations.
■ Peak hour Existing Year, No Suifcl, and Build Year traffic volumes wilil be provided to LAI.
■ Will provide a letter for the City to distribute to noise sensiflve receptor, iocations (Le,, residences,
businesses, etc. seeking permission to complete noise field measurements,
■ lifforts to, collect noise measurements from, building interiors or balconies is not included in this scope
of services.
Deliverables
9 An electronic (MS Word) copy cifthe City-raview draft noise taclhiniicaf report.
0 An efectro,nic (MIS Word) copy of the WOOT-review draft noise technical report,
0 An elec train ic (Adobe PDF) co, pv of the final noise technical report.
WQs,t Vifley Highway �Strande,r Blvd to 1-40,S) 4
6-8., No Changes
9. Stortrnwater Complianceant't t IDesign
This section is, not being supplemented however an error is being, corrected to add the hours assodated, with
wor,P. element 9.1 through it which were not inducted; in the ori&aJ contract, The original 9,143 are
included below:
CONSULTANT wili prepare a Pre -Design Record document summarizing the various stormwater,requirements
associated with this project to be included in an appendix of the Stormwater, Technical Informatibin Report
� T-1 R)
19.2. Sifte Assessment a,rid Mapping
The CONSULTANT will prepare site assessment maps showing, existing drainage features and drainage
patterns with in the WVH project corridor and ,anV relevant adjacent. properties, Work elements include;
Create existing; drainage condition maps which will illustrate existing; drainage feature: and drainage
patterns, The existing drainage condition miaps, will be derived from the topographic survey, base map
created for this PROJECT.
Conduct site reconniaissance, to verify drainage features and drainage patterns.
Create soil reap showong soil types -Natural; Resources ConservatOni Service (NRCS) -Consultant will
a cqu ire N R CS surve V rna ps,
a Create basin/TDA map which delineates the on-site project basin(s) and shows where the PROJECT
site is relative to the overall drainage basin that it fies within, AGENCY mapping, its 2013 Storiniwater
Comprehensive Man, and records to be consu4terd for the overall drainage basin informAtiion.,
a Create change in land use area maps to identify existing and proposed impervious areas that will be
used for the threshold determination in accordance with the stormwaterstar,dardIs.
Assurnptions:
IN Flow control is not required for this PROJECT given the anticipated amount of new impervious area
created in both drainage basins, is less than the thresholdquanbty.
a Water quality is not required for this project given the, anticipated amount of new pollution
Reaerating impervious area created i,n broth drainage basins is less than the threshold quantity.
a Per the AGENCY's 2011 Comprehensive Plain all of Longaicres Way and the eastern hall of WVH
between Longacres Way and the 11-405 Ramps drains to the east, away from the r5reer, River, Mjs
createstwo distinct, drainage basins within the PROJECT site.
IF No new outfalls, at the: Green River "will be constructed. Existing, outfalls "mill be connected to,
upstream,
City will provide electronic GIS information on existing stormwater system that CONSULTANT wi' use,
to determine existing conditions,
WesIt Valley 1,ligl"iway fStrander Blvd to l-4105)
Di,liverables �
Existing, drainage condition maps, to, be included in the appendix of the Stormwater Technical
Memorandum.,
• Soll map, to, be included in the appendix of the Stormwater Technical! Memorandum.
• Basin reap, to be iincluded in the appenMx of the StormwaterTechnical Memorandum,
Change in; land use area neaps, to be included in the appendix of the Stormwater Technical
Memorandum.
9.3. Cofiveyarl Calculatioris
The Consultant will prepare preliminary stone pipe conveyance caparfty calculations for new pipe segments
proposed as part of the improvements. This, work element includes„
Prepare: Preliminary pipe sizing calculations, using full -flow conditions wraith the, Manning equation and
the RaLronal Method �Stolrmshed 3G).
Assumptions:
Pipe conveyance calculations will not bo., pprformed for any existing pope systems to remam or the
main existing trunk line which the new on-site l conveyance sylll;tenn will be, tying into.
• There will be no upgrades to airy of the existing storm drain segments that are to rernalin upoIn project
ccrm'pletiqm
Gutter flow analyl;is willl not be rewired' as part of this project., inlet spacing willl be, determined
,according to the City's, design standards.
Du-Iiver-abjtes �
Preliminary pipe conveyance calculations, to be included Iln the appendix of the stormwater'Technical
Memorandum.
3.01. I
Plans,Speelficaflons, & Engineer's Opinion of Construiclicni Cost ('EE(,,)C)
The CONSULTANT wHI prepare, the follow in additional, iteirnsto be induded in the 90%, 100%, and final Bid Ready
Contract Documents (Plans, Specificaduns, & Estimates) for AGENCY revewe, comment, approval, and
adverbs e rn lent, The AGENCY'will, compile a written response to to facilitate the CONSU LTANTs tracking of all
comments and for efficient inclusion in the contract documents, The CONSULTANT wiH maintain design
IcOCUrrentation rncluding design LalCulations. CONSULTANT wuwilll develop the foltowing Plans all at 1"M2V platted
at full-size except for, intersection and driveway del at 1"=10' plotted at fulll-size,
Submittal Phase,
West Valley 1-figtil way (5vander Bllvd taco [40,S) F,
Estimated
Bid
,SheetTitle
Sheets 30% W%
90%
100%
Ready
Party
illumination �Longacres Way)
3
X
X
X
TT
al —41-a Q07si e a, S
Landscaping, lrrigaUor, & Urban Design Plans
4
X
X
X
PT
Landscaping, Irrigation, & Urban Design Details,
4
X
X
X
PT
Estimated 0 of additional Streets
4
West Valley 1-figtil way (5vander Bllvd taco [40,S) F,
Work Ellements 103 - 10,5 of the original contract will apply fort he above new sheets,
j �j
10.1.1 Landscaping and, Urban Design Plans Specifications and Engineer's, Opinion
of ConstrucflonCost � 'PERTEE-1-1
PERTEETwill prepare final Landscaping and Urban Design Plans and Details with Specifications and
Engineer's Opinion of Construction Cost as part of the following submit ttal packages;
90% submittal
100% suhrnjttai
Ad -Ready submittal
AsSUMptionsm
P
Part eet wilt not be responsible for any effort in, the design,, estimation or spe6ficationsJor irrigation.
N QA,/QC and response, to CONSUITAN'Tand' AGENCY comments is inherent in, this SCOPE,
N The laindscapp and Urban design extents are limilted to West Valley Highway from Strander Blvd
to S 1515" St,, and do not include Longacres Way (LAW),
4 Urban design, furnishings are as5urned to be prefabricated features to be furnished and instalIed
by tile, Corjtrra,Ctor.
X The existing sidwalk at LAW is to, rerna(n and as such there shall be no property restoration on LAW.
Tree and landscape requirements shall follow provisions, in the Tukwila Municipal Code.
Trantech vVrjll provide the design of sidewalk, plaza areas, planter areas,, and street light locations to
be used in the 9,0% submittal prier to Perteet kick,ing off the 90% design.
Submittals are firnited,tri one for each level of design. Additional iteratOns and submittal may
be considered as additional extra services.
Deliverables:
One 1`01 -size (2204p copy of Plans submitted electron! cally (Adobe PDF) for each, submittal;
•One copy of the Engineer's Opinion of Construction Cost (MIS Excel) for bid iterps associated with
the illumination, landscape and, urban design.
Cinecopy of the Specifications (MS Word) for bid items associated with the, illurnination,
landscape and urbar design.
Design Criteria
The design criteria will rern,ain the same at that: established under the orlgInalScope of Services. changes in,
any design standards or requirements after work has begun may result in extra serAce5-
West Valley Highway (Strander Blvd to i,405)
Documents, exNbits or other presentatuons for the work covered by thus Agreement ("Documents") w0l be
fu rnish,ed by the Consultant to, the City upon completion of the various phases of the work. Whether the
DOcurnents, are submitted io electronic media or in tangible format, any use of the Documents on another
project or on extensions of this project beyond the use for which they were intended, or any modification of
the Documents, or conversion, of the Documents, to an alternate system or format will be withoul fidladity legal
exposure to the Consultant: pity shall assurne all risks associated with such use, modifications, or conversions,
Consultant may remove from the electronic Documents delIvered to City all references to Consultant'
involvtement and w0l retain a tangible copy of the Documents dehvered to City whichshall goverin the
interpretation,of the Documents and the Information recorded. Electronic files are considered working files
only- Consultant is not required to maintain electronic files, beyond 90 days after final project biffingand
makes no, warranty as ta, the viability of electronic files beyond 90 days from date of transmittal,
See deliverables under each tads for those items the Consultant will provide.
West smiley Highway,GRrandet B,Ivd to U 405)
im
EXhlbft B Fee Sthedulas
West Valley Highway (1-406 - Strander Blvd)
'Task fterns
Task 1
1.2 Projecl Wodule
1.3 Subconsuilant Coordinafion
1.4 lnleroal Protect 1'ea,,n Meefings and Neld Vrat�s
1-5 Projl IVIDnitoring and Reparing
TnZi CAR added tQ 800
fkidgn Anal�9d9
Telchoical memo
Revi5lons based on W500T Comments
WQC
Task �
Sar kgrour LAW Ad 4Ready
91 PreDesiqn FkAeprd
9,2 &Ie, Assessment and Mapping
Create Drainage Barn Maps
(Anductsite reconnaissance
Greale, Soiu Map Showing Soid Types
Create bashnITOA Map,
Create change in use area n1aps to idenlIfy
Oxitfirg and pfcposed im, peNous areas thal,wiOl
be u8od for tie Uveshatrl ddarmnafion on
actdirdance w th the storniwater MandArds
�.3 Conveyance Cairulalions
Prepare preliminary pipe nalmilationg using
`0 flow,conditions Win the, Mannung equation
and ffiv RafianWUelhnd
Admin
Task 10
10.3 Illugninahan for LAW at 30% - 2 sheets
*4 100% illumination plarks, specs, and eslmma,te
10,5 Ad-Atady
Total Manhours
Labor Roles (IDLR)
Total Nrect Salary Cost
I TRANTECH
6,'JEngineering LLC
Projoct $pnipr Soinior Senior OfflG*
Manago Tr. C C ingine"
29.5 223 67 187 36 19
5 55,,00 33.100
S 55�00 $ V3,DO S 43,00 5 3,8.00 S
$1,623 $42,265 $3,136 $9,041 $1,368 5,627
Overhead (ICC 1148,07%)
rft (30%)
Tatai'Labor Cost:
subc,onsultants ccmt
i"KUP
Cost 00%)
552
$27,059
$40,282
$6,110
sis'"A
EE
- — ---------------- - ----- ------ A n
m0eaqe, 60 30,015 Miles S35
S,ubloW Direct Costs $3S
Total Total Fee $75,493
.................. ...
.
29.5 223 67 187 36 19
5 55,,00 33.100
S 55�00 $ V3,DO S 43,00 5 3,8.00 S
$1,623 $42,265 $3,136 $9,041 $1,368 5,627
Overhead (ICC 1148,07%)
rft (30%)
Tatai'Labor Cost:
subc,onsultants ccmt
i"KUP
Cost 00%)
552
$27,059
$40,282
$6,110
sis'"A
EE
- — ---------------- - ----- ------ A n
m0eaqe, 60 30,015 Miles S35
S,ubloW Direct Costs $3S
Total Total Fee $75,493
r PERT:EEJ
Project Tukwila -West Valley Highway (I 405IStranalor Blvd)
Landscape Design
Client Tranlrach Engineering, LLC
PM Brianne Ross
Contract Start, Date 4/1712019
Contract End Date 411712020
Contract Duralion: 12 Months
I-ast, Update date 911412020
Parteet Project No,. 20190049.000$1
Expenses:
Sr.
Sr. Engineer Engineer it
Lead
Accountant
Total
Labor Dollars
Fee 30%
Amasoclate
i Mgr
$10,388.00
Technician/
$106.00
Hours
$0.00
CONTRACT TOTAL
$16.492.00
Designer
Task Billing Rate
$71.001
$63.00
$37m
$37.00
$41.00
90% Urban Design, Landscape
24.00
8.00
2.00
&OG
1.00
41.00
$2,493.06
Plans/Specs
Total 90% Urban Design, Landscape
24L00
too
2.00
8.110
1.00
41.00
$2,403.00
plawspeca
100% Urban Design, Landscape
14.00
4..00
2.00
8.00
1.00
29.00
$1,657.00
Plans/Specs
Total 100% Urban Design, Landscape
14.00
4,00
2.00
8.00
1.00
29.00
$11657.00
Ad -Ready Urban Design, Landscape
8.001
3.00
1.00
4.00
1.00
ITOO
$983.00
Plans/Specs
Total Ad -Ready Urban Design, Landscape
8.001
3.00
1,00
4,00
'1,00
17.00
$983.06
Plane/Spers
Expenses
Total EXponses
0.00
0.00
0.00
0.00
0.00
$0.00
Total Hours
46.00
13.00
5.0
20.00
9.00
87.00
Total Dollars
$3,268.00
$819,001
$185.001
Expenses:
VIAUbb (ASWANSON)-
SUMMARY
Direct Sal" Cost
Overhead Cost
199-23
Fee 30%
$1,540.0
Labor
$10,388.00
EKg!nses
$106.00
Subconsultanis
$0.00
CONTRACT TOTAL
$16.492.00
VIAUbb (ASWANSON)-
I
A4
8A*
IT
1�
9
2
i
Rmp,IM
T I
WW
�Z�jWig. Nt nr
I X
II
77
(A"E
ALL,IANr
GELI'MATIUS
SURVEYENG & MAPF, ING
MISFIaRE
Project City ofTrnuk, ilw to St ran der Wvdp
project No' TRAN_19-079
prolect Manager Dave peekAer
ClIant Trantuch Engineurirro,, LLC
Client Project No,
Project Manager, Xash Nikzad,
Contract Start tate: Soptpmbpir IA, 210,19
Contract End Data � December 31, 2020
Staff, Branden Robert Thao
19-095
Council Approval 6/3/19
Local Agency A&E Professional Services
Cost Plus Fixed Fee Consultant Agreement
Agreement Number:
Firm/Organization Legal Name (do not use dba's):
TranTech 1:ngineering, LLC
Address
Federal Aid Number
2646 RW Johnson Blvd., SW Ste 1 12, Tunlwater,
Sub -consultant Cost Computations
UBI Number
Federal TIN or SSN Number
602507862
68-0607809
Execution Date
Completion Date
I';xllibit I
Alleged Consultant Design Error Procedures
1099 Form Required
Federal Participation
❑ Yes ❑i N
i❑ Yes ❑ No
Project Title
Tukwila West Valley Highway (1-405 to Strandcr Boulevard)
Description of Work
ject consists of preparing prehillinary engineering design, environmental Studies and permitting, and
The pro"
preparing final design & contract documents for inlprovcnlents to West Valley I Ilghway (SR 181 ) as Well as
preparing preliminary engineering design and cnviroi mental Studies and permitting for improvements to
Longacres Way. The proposed improvements include widening the highway to 7 lanes, bridging over the
60 -inch Seattle Public Utilities water maul, a new pedestrian signal, a shared use sidewalk and other related
engineering tasks. ROW acquisition 1S not anticipated.
❑i Yes ❑ No DBE Participation
Total Amount Authorized: 531,938.00
i❑ Yes ❑ No MBE Participation
Management Reserve Fund: 0
❑ Yes i❑ No WBE Participation
❑i Yes ❑ No SBE Participation
Maximum Amount Payable: 53 1,938.00
Index of Exhibits
Exhibit. A Scope of Work
1:xhibit B DBE Participation/SBE Plan
Exhibit. C
Preparation and Delivery of Electronic Engineering and Other Data
I?xhlbit 1:)
Prime Consultant Cost Computations
Exhibit E
Sub -consultant Cost Computations
Exhibit I~
Title Vf Assurances
Exhibit G
Certification Documents
l;xllibit It
Liability Insurance increase
I';xllibit I
Alleged Consultant Design Error Procedures
1�'xhibit J
Consultant Claim Procedures
Agreement Number:
Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement a ��;� �� �,!���✓s A .., Page 1 of 14
Revised 0312912019
THIS AGREEMENT, made and entered into as shown in the "Execution Date" box on page one (1) of this
AGREEMENT, between the City of Tukwila
hereinafter called the "AGENCY," and the "Firm / Organization Name" referenced on page one (1) of this
AGREEMENT, hereinafter called the "CONSULTANT."
WHEREAS, the AGENCY desires to accomplish the work referenced in "Description of Work" on page one (I )
of this AGREEMENT and hereafter called the "SERVICES;" and does not have sufficient staff to meet the required
commitment and therefore deems it advisable and desirable to engage the assistance of a CONSULTANT to provide
the necessary SERVICES; and
WHEREAS, the CONSULTANT represents that they comply with the Washington State Statutes relating
to professional registration, if applicable, and has signified a willingness to fiurmsh consulting services to
the AGENCY.
NOW, THEREFORE, in consideration of the terms, conditions, covenants, and performance contained herein,
or attached and incorporated and made a part hereof, the parties hereto agree as follows:
I. General Description of Work
The work tinder this AGREEMENT shall consist of the above-described SERVICES as herein defined, and
necessary to accomplish the completed work for this project. The CONSULTANT shall furnish all services, labor,
and related equipment and, if applicable, sub -consultants and subcontractors necessary to conduct and complete the
SERVICES as designated elsewhere in this AGREEMENT.
II. General Scope of Work
The Scope of Work and projected level of effort required for these SERVICES is described in Exhibit "A" attached
hereto and by this reference made a part of this AGREEMENT. The General Scope of Work was developed
utilizing performance based contracting methodologies.
III. General Requirements
All aspects of coordination of the work of this AGREEMENT with outside agencies, groups, or individuals shall
receive advance approval by the AGENCY. Necessary contacts and meetings with agencies, groups, and/or
individuals shall be coordinated through the AGENCY. The CONSULTANT shall attend coordination, progress,
and presentation meetings with the AGENCY and/or such State, Federal, Community, City, or County officials,
groups or individuals as may be requested by the AGENCY. The AGENCY will provide the CONSULTANT
sufficient notice prior to meetings requiring CONSULTANT participation. The minimum required hours or days'
notice shall be agreed to between the AGENCY and the CONSULTANT and shown in Exhibit "A."
The CONSULTANT shall prepare a monthly progress report, in a form approved by the AGENCY, which will
outline in written and graphical form the various phases and the order of performance of the SERVICES in
sufficient detail so that the progress of the SERVICES can easily be evaluated.
The CONSULTANT, any sub -consultants, and the AGENCY shall comply with all Federal, State, and local laws,
rules, codes, regulations, and all AGENCY policies and directives, applicable to the work to be performed under
this AGREEMENT. This AGREEMENT shall be interpreted and construed in accordance with the laws of the State
of Washington.
Agreement Number:
Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Page 2 of 14
Revised 0312912019
Participation for Disadvantaged Business Enterprises (DBE) or Small Business Enterprises (SBE), if required, per
49 CFR Part 26, shall be shown on the heading of this AGREEMENT. If DBE firms are utilized at the
commencement of this AGREEMENT, the amounts authorized to each firm and their certification number will be
shown on Exhibit "B" attached hereto and by this reference made part of this AGREEMENT. If the Prime
CONSULTANT is a DBE certified firm they must comply with the Commercial Useful Function (CUF)
regulation outlined in the AGENCY's "DBE Program Participation Plan" and perform a minimum of 30% of the
total amount of this AGREEMENT. It is recommended, but not required, that non -DBE Prime CONSULTANTS
perform a mininnun of 30% of the total amount of this AGREEMENT.
In the absents of a mandatory UDBE, a voluntary SBE goal amount of ten percent of the Consultant Agreement is
established. The Consultant shall submit a SBE Participation Plan prior to commencing work. Although the goal is
voluntary, the outreach efforts to provide SBE maximum practicable opportunities are not.
The CONSULTANT, on a monthly basis, shall enter the amounts paid to all firms (including Prime)
involved with this AGREEMENT into the wsdot.diversitycompliance.com program. Payment information
shall identify any DBE Participation. Non -minority, woman owned DBEs does not count towards UDBE goal
attainment.
All Reports, PS&E materials, and other data furnished to the CONSULTANT by the AGENCY shall be returned.
All electronic files, prepared by the CONSULTANT, must meet the requirements as outlined in Exhibit -C —
Preparation and Delivery of Electronic Engineering and other Data."
All designs, drawings, specifications, documents, and other work products, including all electronic files, prepared
by the CONSULTANT prior to completion or termination of this AGREEMENT are instruments of service for
these SERVICES, and are the property of the AGENCY. Reuse by the AGENCY or by others, acting through or
on behalf of the AGENCY of any such instruments of service, not occurring as a part of this SERVICE, shall
be without liability or legal exposure to the CONSULTANT.
Any and all notices or requests required under this AGREEMENT shall be made in writing and sent to the other
party by (i) certified mail, return receipt requested, or (ii) by email or facsimile, to the address set forth below:
If to AGENCY: If to CONSULTANT:
Name: Cyndy Knighton Name: Grant Griffin, P.E.
Agency: City of Tukwila Agency: TranTech Engineering, LLC
Address: 6300 Southcenter Blvd., Suite 100 Address: 2646 RW Johnson Blvd. SW, Suite 1 12
City: Tukwila State: WA Zip: 98188 City: Tumwater State: WA Zip: 98512
Email: Cyndy.Knighton(a)TukwilaWA.gov Email: ggriffin(a)t7-antecheng.com
Phone: (206) 431-2450 Phone: (360) 810-2032, ex 102
Facsimile: (206) 431-3665 Facsimile: (425) 453-6779
IV. Time for Beginning and Completion
The CONSULTANT shall not begin any work under the terms of this AGREEMENT until authorized in writing by
the AGENCY. All work under this AGREEMENT shall be completed by the date shown in the heading of this
AGREEMENT titled "Completion Date."
The established completion time shall not be extended because of any delays attributable to the CONSULTANT,
but may be extended by the AGENCY in the event of a delay attributable to the AGENCY, or because of
unavoidable delays caused by an act of GOD, governmental actions, or other conditions beyond the control of the
CONSULTANT. A prior supplemental AGREEMENT issued by the AGENCY is required to extend the
established completion time.
Agreement Number.
Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Page 3 of 14
Agreement Revised 03/29/2019
V. Payment Provisions
The CONSULTANT shall be paid by the AGENCY for completed SERVICES rendered under this AGREEMENT
as provided hereinafter. Such payment shall be full compensation for SERVICES performed or SERVICES
rendered and for all labor, materials, supplies, equipment, and incidentals necessary to complete SERVICES,
specified in Section 11, "Scope of Work". The CONSULTANT shall conform to all applicable portions of 48 CFR
Part 31 (www.ecl"r.gov). The estimate in support of the Cost Plus Fixed Fee amount is attached hereto as Exhibits
"D" and "E" and by this reference made part of this AGREEMENT.
A. Actual Costs: Payment for all consulting services for this PROJECT shall be on the basis of the
CONSULTANT'S actual cost plus a fixed fee. The actual cost shall include direct salary cost, indirect cost rate,
and direct non -salary costs.
1. Direct (RAW) Labor Costs: The Direct (RAW) Labor Cost is the direct salary paid to principals,
professional, technical, and clerical personnel for the time they are productively engaged in work necessary
to fulfill the terms of this AGREEMENT. The CONSULTANT shall maintain support data to verify the
direct salary costs billed to the AGENCY.
2. Indirect Cost Rate (ICR) Costs: ICR Costs are those costs, other than direct costs, which are included as
such on the books of the CONSULTANT in the normal everyday keeping of its books. Progress payments
shall be made at the ICR rates shown in attached Exhibits "D" and "E" of this AGREEMENT. Total
ICR payment shall be based on Actual Costs. The AGENCY agrees to reimburse the CONSULTANT
the actual ICR costs verified by audit, up to the Maximum Total Amount Payable, authorized under this
AGREEMENT, when accumulated with all other Actual Costs.
A summary of the CONSULTANT'S cost estimate and the ICR percentage is shown in Exhibits "D" and
"E", attached hereto and by this reference made part of this AGREEMENT. The CONSULTANT (prime
and all sub -consultants) will submit to the AGENCY within six (6) months after the end of each firm's fiscal.
year, an ICR schedule in the format required by the AGENCY (cost category, dollar expenditures, etc.) for
the purpose of adjusting the ICR rate for billings received and paid during the fiscal year represented by the
ICR schedule. It shall also be used for the computation of progress payments during the following year and
for retroactively adjusting the previous year's ICR cost to reflect the actual rate. The ICR schedule will be
sent to Email:Consul tantRate s(a,)wsdot.wa.gov.
Failure to supply this information by either the prime CONSULTANT or any of their sub -consultants shall
cause the AGENCY to withhold payment of the billed ICR costs until such time as the required information
is received and an overhead rate for billing purposes is approved.
The AGENCY's Project Manager and/or the Federal Government may perform an audit of the
CONSULTANT'S books and records at any time during regular business hours to determine the actual ICR
rate, if they so desire.
3. Direct Non -Salary Costs: Direct Non -Salary Costs will be reimbursed at the Actual Cost to the
CONSULTANT. (excluding Meals, which are reimbursed at the per diem rates identified in this section)
These charges may include, but are not limited to, the following items: travel, printing, long distance
telephone, supplies, computer charges and fees of sub -consultants. Air or train travel will be reimbursed
only to economy class levels unless otherwise approved by the AGENCY. The CONSULTANT shall
comply with the riles and regulations regarding travel costs (excluding air, train, and rental car costs) in
accordance with WSDOT's Accounting Manual M 13-82, Chapter 10 — Travel Rules and Procedures, and
revisions thereto. Air, train, and rental car costs shall be reimbursed in accordance with 48 Code of Federal
Regulations (CFR) Part 31.205-46 "Travel Costs." The billing for Direct Non -Salary Costs shall include an
itemized listing of the charges directly identifiable with the PROJECT. The CONSULTANT shall maintain
the original supporting documents in their office. Copies of the original supporting documents shall be
supplied to the AGENCY upon request. All above charges must be necessary for the services provided
under this AGREEMENT.
Agreement Number:
Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Page 4 of 14
Revised 03/29/2019
4. Fixed Fee: The Fixed Fee, which represents the CONSULTANT'S profit, is shown in attached Exhibits "D"
and "E" of this AGREEMENT. This fee is based on the Scope of Work defined in this AGREEMENT and
the estimated person -hours required to perform the stated Scope of Work. In the event the CONSULTANT
enters into a supplemental AGREEMENT for additional work, the supplemental AGREEMENT may
include provisions for the added costs and an appropriate additional fee. The Fixed Fee will be prorated
and paid monthly in proportion to the percentage of work completed by the CONSULTANT and reported
in the Monthly Progress Reports accompanying the billings. Any portion of the Fixed Fee earned but not
previously paid in the progress payments will be covered in the final payment, subject to the provisions of
Section IX entitled "Termination of Agreement."
5. Management Reserve Fund (MRF): The AGENCY may desire to establish MRF to provide the Agreement
Administrator with the flexibility to authorize additional funds to the AGREEMENT for allowable
unforeseen costs, or reimbursing the CONSULTANT for additional work beyond that already defined in
this AGREEMENT. Such authorization(s) shall be in writing and shall not exceed the lesser of S 100,000 or
10% of the Total Amount Authorized as shown in the heading of this AGREEMENT. The amount included
for the MRF is shown in the heading of this AGREEMENT. This fund may not be replenished. Any
changes requiring additional costs in excess of the MRF shall be made in accordance with Section XIII,
"Extra Work."
6. Maximum Total Amount Payable: The Maximum Total Amount Payable by the AGENCY to the
CONSULTANT under this AGREEMENT shall not exceed the amount shown in the heading of this
AGREEMENT. The Maximum Total Amount Payable is comprised of the Total Amount Authorized, and
the MRF. The Maximum Total Amount Payable does not include payment for Extra Work as stipulated in
Section XIII, "Extra Work." No minimum amount payable is guaranteed under this AGREEMENT.
B. Monthly Progress Payments: The CONSULTANT may submit billings to the AGENCY for reimbursement of
Actual Costs plus the ICR and calculated fee on a monthly basis during the progress of the work. Stitch billings
shall be in a format approved by the AGENCY and accompanied by the monthly progress reports required under
Section III, "General Requirements" of this AGREEMENT. The billings will be supported by an itemized
listing for each item including Direct (RAW) Labor, Direct Non -Salary, and allowable ICR Costs to which will
be added the prorated Fixed Fee. To provide a means of verifying the billed Direct (RAW) Labor costs for
CONSULTANT employees, the AGENCY may conduct employee interviews. These interviews may consist of
recording the names, titles, Direct (RAW) Labor rates, and present duties of those employees performing work
on the PROJECT at the time of the interview.
C. Final Payment: Final Payment of any balance due the CONSULTANT of the gross amount earned will be made
promptly upon its verification by the AGENCY after the completion of the work under this AGREEMENT,
contingent, if applicable, upon receipt of all PS&E, plans, maps, notes, reports, electronic data and other related
documents which are required to be furnished under this AGREEMENT. Acceptance of such Final Payment by
the CONSULTANT shall constitute a release of all claims for payment, which the CONSULTANT may have
against the AGENCY unless such claims are specifically reserved in writing and transmitted to the AGENCY by
the CONSULTANT prior to its acceptance. Said Final Payment shall not, however, be a bar to any claims that
the AGENCY may have against the CONSULTANT or to any remedies the AGENCY may pursue with respect
to such claims.
The payment of any billing will not constitute agreement as to the appropriateness of any item and at the time
of final audit; all required adjustments will be made and reflected in a final payment. In the event that such
final audit reveals an overpayment to the CONSULTANT, the CONSULTANT will refund such overpayment to
the AGENCY within thirty (30) calendar days of notice of the overpayment. Such refund shall not constitute
a waiver by the CONSULTANT for any claims relating to the validity of a finding by the AGENCY of
overpayment. The CONSULTANT has twenty (20) working days after receipt of the final POST AUDIT to
begin the appeal process to the AGENCY for audit findings.
Agreement Number:
Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Page 5 of 14
Revised 0312912019
D. Inspection of Cost Records: The CONSULTANT and their sub -consultants shall keep available for inspection
by representatives of the AGENCY and the United States, for a period of six (6) years after receipt of final
payment, the cost records and accounts pertaining to this AGREEMENT and all items related to or bearing upon
these records with the following exception: if any litigation, claim or audit arising out of, in connection with,
or related to this AGREEMENT is initiated before the expiration of the six (6) year period, the cost records and
accounts shall be retained until such litigation, claim, or audit involving the records is completed.
An interim or post audit may be performed on this AGREEMENT. The audit, if any, will be performed by the
State Auditor, WSDOT's Internal Audit Office and/or at the request of the AGENCY's Project Manager,
VI. Sub -Contracting
The AGENCY permits subcontracts for those items of SERVICES as shown in Exhibit "A" attached hereto and by
this reference made part of this AGREEMENT.
The CONSULTANT shall not subcontract for the performance of any SERVICE under this AGREEMENT without
prior written permission of the AGENCY. No permission for subcontracting shall create, between the AGENCY
and sub -consultant, any contract or any other relationship.
Compensation for this sub -consultant SERVICES shall be based on the cost factors shown on Exhibit "E" attached
hereto and by this reference made part of this AGREEMENT.
The SERVICES of the sub -consultant shall not exceed its maximum amount payable identified in each sub -
consultant cost estimate unless a prior written approval has been issued by the AGENCY.
All reimbursable direct labor, indirect cost rate, direct non -salary costs and fixed fee costs for the sub -consultant
shall be negotiated and substantiated in accordance with section V "Payment Provisions" herein and shall be
memorialized in a final written acknowledgement between the parties.
All subcontracts shall contain all applicable provisions of this AGREEMENT, and the CONSULTANT shall require
each sub -consultant or subcontractor, of any tier, to abide by the terms and conditions of this AGREEMENT. With
respect to sub -consultant payment, the CONSULTANT shall comply with all applicable sections of the STATE'S
Prompt Payment laws as set forth in RCW 39.04.250 and RCW 39.76.011.
The CONSULTANT, sub -recipient, or sub -consultant shall not discriminate on the basis of race, color, national
origin, or sex in the performance of this AGREEMENT. The CONSULTANT shall carry out applicable
requirements of 49 CFR Part 26 in the award and administration of DOT -assisted contracts. Failure by the
CONSULTANT to carry out these requirements is a material breach of this AGREEMENT, which may result in the
termination of this AGREEMENT or such other remedy as the recipient deems appropriate.
VII. Employment and Organizational Conflict of Interest
The CONSULTANT warrants that they have not employed or retained any company or person, other than a bona
fide employee working solely for the CONSULTANT, to solicit or secure this contract, and that it has not paid or
agreed to pay any company or person, other than a bona fide employee working solely for the CONSULTANT, any
fee, commission, percentage, brokerage fee, gift, or any other consideration, contingent upon or resulting from the
award or snaking of this contract. For breach or violation of this warrant, the AGENCY shall have the right to annul
this AGREEMENT without liability or, in its discretion, to deduct from this AGREEMENT price or consideration
or otherwise recover the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee.
Any and all employees of the CONSULTANT or other persons while engaged in the performance of any work
or services required of the CONSULTANT under this AGREEMENT, shall be considered employees of the
CONSULTANT only and not of the AGENCY, and any and all claims that may arise under any Workmen's
Agreement Number:
Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Page 6 of 14
Revised 03/29/2019
Compensation Act on behalf of said employees or other persons while so engaged, and any and all claims made
by a third party as a consequence of any act or omission on the part of the CONSULTANT's employees or other
persons while so engaged on any of the work or services provided to be rendered herein, shall be the sole obligation
and responsibility of the CONSULTANT.
The CONSULTANT shall not engage, on a full- or part-time basis, or other basis, during the period of this
AGREEMENT, any professional or technical personnel who are, or have been, at any time during the period of this
AGREEMENT, in the employ of the United States Department of Transportation or the AGENCY, except regularly
retired employees, without written consent of the public employer of such person if he/she will be working on this
AGREEMENT for the CONSULTANT.
VIII. Nondiscrimination
During the performance of this AGREEMENT, the CONSULTANT, for itself, its assignees, sub -consultants,
subcontractors and successors in interest, agrees to comply with the following laws and regulations:
• Title VI of the Civil Rights Act of 1964
(42 U.S.C. Chapter 21 Subchapter V § 2000d
through 2000d4a)
• Federal -aid Highway Act of 1973
(23 U.S.C. Chapter 3 § 324)
• Rehabilitation Act of 1973
(29 U.S.C. Chapter 16 Subchapter V § 794)
• Age Discrimination Act of 1975
(42 U.S.C. Chapter 76 § 6101 ei. seq.)
• Civil Rights Restoration Act of 1987
(Public Law 100-259)
• American with Disabilities Act of 1990
(42 U.S.C. Chapter 126 § 12101 el. seq.)
• 23 CFR Part 200
• 49 CFR Part 21
• 49 CFR Part 26
• RC W 49.60. 180
In relation to Title VI of the Civil Rights Act of 1964, the CONSULTANT is bound by the provisions of Exhibit "F"
attached hereto and by this reference made part of this AGREEMENT, and shall include the attached Exhibit "F" in
every sub -contract, including procurement of materials and leases of equipment, unless exempt by the Regulations
or directives issued pursuant thereto.
IX. Termination of Agreement
The right is reserved by the AGENCY to terminate this AGREEMENT at any time with or without cause upon ten
(10) days written notice to the CONSULTANT.
In the event this AGREEMENT is terminated by the AGENCY, other than for default on the part of the
CONSULTANT, a final payment shall be made to the CONSULTANT for actual hours charged and any appropriate
fixed fee percentage at the time of termination of this AGREEMENT, plus any direct non -salary costs incurred up to
the time of termination of this AGREEMENT.
No payment shall be made for any SERVICES completed after ten (10) days following receipt by the
CONSULTANT of the notice to terminate. If the accumulated payment made to the CONSULTANT prior to Notice
of Termination exceeds the total amount that would be due when computed as set forth in paragraph two (2) of this
section, then no final payment shall be due and the CONSULTANT shall immediately reimburse the AGENCY for
any excess paid.
If the services of the CONSULTANT are terminated by the AGENCY for default on the part of the CONSULTANT,
the above formula for payment shall not apply.
In the event of a termination for default, the amount to be paid to the CONSULTANT shall be determined by the
AGENCY with consideration given to the actual costs incurred by the CONSULTANT in performing SERVICES
to the date of termination, the amount of SERVICES originally required which was satisfactorily completed to
Agreement Number:
Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Page 7 of 14
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date of termination, whether that SERVICE is in a form or a type which is usable to the AGENCY at the time of
termination, the cost to the AGENCY of employing another firm to complete the SERVICES required and the
time which may be required to do so, and other factors which affect the value to the AGENCY of the SERVICES
performed at the time of termination. Under no circumstances shall payment made under this subsection exceed the
amount, which would have been made using the formula set forth in paragraph two (2) of this section.
If it is determined for any reason that the CONSULTANT was not in default or that the CONSULTANT's failure to
perform is without the CONSULTANT's or its employee's fault or negligence, the termination shall be deemed to
be a termination for the convenience of the AGENCY. In such an event, the CONSULTANT would be reimbursed
for actual costs and appropriate fixed fee percentage in accordance with the termination for other than default
clauses listed previously.
The CONSULTANT shall, within 15 days, notify the AGENCY in writing, in the event of the death of any member,
partner, or officer of the CONSULTANT or the death or change of any of the CONSULTANT's Supervisory and/or
other key personnel assigned to the project or disaffiliation of any principally involved CONSULTANT employee.
The CONSULTANT shall also notify the AGENCY, in writing, in the event of the sale or transfer of 50% or
more of the beneficial ownership of the CONSULTANT within 15 days of such sale or transfer occurring. The
CONSULTANT shall continue to be obligated to complete the SERVICES under the terms of this AGREEMENT
unless the AGENCY chooses to terminate this AGREEMENT for convenience or chooses to renegotiate any term(s)
of this AGREEMENT. If termination for convenience occurs, final payment will be made to the CONSULTANT
as set forth in the second and third paragraphs of this section.
Payment for any part of the SERVICES by the AGENCY shall not constitute a waiver by the AGENCY of
any remedies of any type it may have against the CONSULTANT for any breach of this AGREEMENT by the
CONSULTANT, or for failure of the CONSULTANT to perform SERVICES required of it by the AGENCY.
Forbearance of any rights under the AGREEMENT will not constitute waiver of entitlement to exercise those rights
with respect to any future act or omission by the CONSULTANT.
X. Changes of Work
The CONSULTANT shall make such changes and revisions in the completed work of this AGREEMENT as
necessary to correct errors appearing therein, without additional compensation thereof. Should the AGENCY find
it desirable for its own purposes to have previously satisfactorily completed SERVICES or parts thereof changed or
revised, the CONSULTANT shall make such revisions as directed by the AGENCY. This work shall be considered
as Extra Work and will be paid for as herein provided under section XIII "Extra Work."
XI. Disputes
Any disputed issue not resolved pursuant to the terms of this AGREEMENT shall be submitted in writing within
10 days to the Director of Public Works or AGENCY Engineer, whose decision in the matter shall be final and
binding on the parties of this AGREEMENT; provided however, that if an action is brought challenging the
Director of Public Works or AGENCY Engineer's decision, that decision shall be subject to judicial review. If the
parties to this AGREEMENT mutually agree, disputes concerning alleged design errors will be conducted under
the procedures found in Exhibit "J". In the event that either party deem it necessary to institute legal action or
proceeding to enforce any right or obligation under this AGREEMENT, this action shall be initiated in the Superior
Court of the State of Washington, situated in the county in which the AGENCY is located. The parties hereto
agree that all questions shall be resolved by application of Washington law and that the parties have the right of
appeal from such decisions of the Superior Court in accordance with the laws of the State of Washington. The
CONSULTANT hereby consents to the personal jurisdiction of the Superior Court of the State of Washington,
situated in the county in which the AGENCY is located.
Agreement Number:
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XII. Legal Relations
The CONSULTANT, any sub -consultants, and the AGENCY shall comply with all Federal, State, and local laws,
rules, codes, regulations and all AGENCY policies and directives, applicable to the work to be performed under this
AGREEMENT. This AGREEMENT shall be interpreted and construed in accordance with the laws of the State of
Washington.
The CONSULTANT shall defend, indemnify, and hold The State of Washington (STATE) and the AGENCY and
their officers and employees harmless from all claims, demands, or suits at law or equity arising in whole or in part
from the negligence of, or the breach of any obligation Linder this AGREEMENT by, the CONSULTANT or the
CONSULTANT's agents, employees, sub consultants, subcontractors or vendors, of any tier, or any other persons
for whom the CONSULTANT may be legally liable; provided that nothing herein shall require a CONSULTANT
to defend or indemnify the STATE and the AGENCY and their officers and employees against and hold harmless
the STATE and the AGENCY and their officers and employees from claims, demands or suits based solely upon
the negligence of, or breach of any obligation under this AGREEMENT by the STATE and the AGENCY, their
agents, officers, employees, sub -consultants, subcontractors or vendors, of any tier, or any other persons for whom
the STATE and/or the AGENCY may be legally liable; and provided fitrther that if the claims or suits are caused
by or result from the concurrent negligence of (a) the CONSULTANT or the CONSULTANT's agents, employees,
sub -consultants, subcontractors or vendors, of any tier, or any other persons for whom the CONSULTANT is legally
liable, and (b) the STATE and/or AGENCY, their agents, officers, employees, sub -consultants, subcontractors and or
vendors, of any tier, or any other persons for whom the STATE and or AGENCY may be legally liable, the defense
and indemnity obligation shall be valid and enforceable only to the extent of the CONSULTANT's negligence or
the negligence of the CONSULTANT's agents, employees, sub -consultants, subcontractors or vendors, of any tier,
or any other persons for whom the CONSULTANT may be legally liable. This provision shall be included in any
AGREEMENT between CONSULTANT and any sub -consultant, subcontractor and vendor, of any tier.
The CONSULTANT shall also defend, indemnify, and hold the STATE and the AGENCY and their officers
and employees harmless from all claims, demands, or suits at law or equity arising in whole or in part from the
alleged patent or copyright infringement or other allegedly improper appropriation or use of trade secrets, patents,
proprietary information, know-how, copyright rights or inventions by the CONSULTANT or the CONSULTANT's
agents, employees, sub -consultants, subcontractors or vendors, of any tier, or any other persons for whom the
CONSULTANT may be legally liable, in performance of the Work under this AGREEMENT or arising out of any
use in connection with the AGREEMENT of methods, processes, designs, information or other items furnished or
communicated to STATE and/or the AGENCY, their agents, officers and employees pursuant to the AGREEMENT,
provided that this indemnity shall not apply to any alleged patent or copyright infringement or other allegedly
improper appropriation or use of trade secrets, patents, proprietary information, know-how, copyright rights or
inventions resulting from STATE and/or AGENCY'S, their agents', officers' and employees' failure to comply
with specific written instructions regarding use provided to STATE and/or AGENCY, their agents, officers and
employees by the CONSULTANT, its agents, employees, sub -consultants, subcontractors or vendors, of any tier, or
any other persons for whom the CONSULTANT may be legally liable.
The CONSULTANT's relation to the AGENCY shall be at all times as an independent contractor.
Notwithstanding any determination by the Executive Ethics Board or other tribunal, the AGENCY may, in its sole
discretion, by written notice to the CONSULTANT terminate this AGREEMENT if it is found after due notice and
examination by the AGENCY that there is a violation of the Ethics in Public Service Act, Chapter 42.52 RCW, or
any similar statute involving the CONSULTANT in the procurement of, or performance under, this AGREEMENT.
The CONSULTANT specifically assumes potential liability for actions brought by the CONSULTANT's own
employees or its agents against the STATE and /or the AGENCY and, solely for the purpose of this indemnification
and defense, the CONSULTANT specifically waives any immunity under the state industrial insurance law, Title 51
RCW. This waiver has been mutually negotiated between the Parties.
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Unless otherwise specified in this AGREEMENT, the AGENCY shall be responsible for administration of
construction contracts, if any, on the project. Subject to the processing of a new sole source, or an acceptable
supplemental AGREEMENT, the CONSULTANT shall provide On -Call assistance to the AGENCY during contract
administration. By providing such assistance, the CONSULTANT shall assume no responsibility for: proper
construction techniques, job site safety, or any construction contractor's failure to perforin its work in accordance
with the contract documents.
The CONSULTANT shall obtain and keep in force during the terms of this AGREEMENT, or as otherwise
required, the following insurance with companies or through sources approved by the State Insurance
Commissioner pursuant to Title 48 RCW.
Insurance Coverage
A. Worker's compensation and employer's liability insurance as required by the STATE.
B. Commercial general liability insurance written under ISO Form CG 00 01 12 04 or its equivalent with minimum
limits of one million dollars ($1,000,000.00) per occurrence and two million dollars ($2,000,000.00) in the
aggregate for each policy period.
C. Business auto liability insurance written under ISO Form CG 00 01 10 01 or equivalent providing coverage for
any "Auto" (Symbol 1) used in an amount not less than a one million dollar ($1,000,000.00) combined single
limit for each occurrence.
Excepting the Worker's Compensation Insurance and any Professional Liability Insurance, the STATE and
AGENCY, their officers, employees, and agents will be named on all policies of CONSULTANT and any sub -
consultant and/or subcontractor as an additional insured (the "AIs"), with no restrictions or limitations concerning
products and completed operations coverage. This coverage shall be primary coverage and non-contributory and
any coverage maintained by the AIs shall be excess over, and shall not contribute with, the additional insured
coverage required hereunder. The CONSULTANT's and the sub -consultant's and/or subcontractor's insurer shall
waive any and all rights of subrogation against the AIs. The CONSULTANT shall furnish the AGENCY with
verification of insurance and endorsements required by this AGREEMENT. The AGENCY reserves the right to
require complete, certified copies of all required insurance policies at any time.
All insurance shall be obtained from an insurance company authorized to do business in the State of Washington.
The CONSULTANT shall submit a verification of insurance as outlined above within fourteen (14) days of the
execution of this AGREEMENT to:
Name: Cyndy Knighton
Agency: City of Tukwila Public Works Department
Address: 300 Southcenter Blvd., Suite 100
City: Tukwila State: WA Zip: 98188
Email: Cyndy.Knighton(u�TukwilaWA.gov
Phone: (206) 431-2450
Facsimile: (206) 431-3665
No cancellation of the foregoing policies shall be effective without thirty (30) days prior notice to the AGENCY.
The CONSULTANT's professional liability to the AGENCY, including that which may arise in reference to
section IX "Termination of Agreement" of this AGREEMENT, shall be limited to the accumulative amount of the
authorized AGREEMENT amount or one million dollars ($1,000,000.00), whichever is greater, unless the limit of
liability is increased by the AGENCY pursuant to Exhibit H. In no case shall the CONSULTANT's professional
liability to third parties be limited in any way.
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Revised 0312912019
The parties enter into this AGREEMENT for the sole benefit of the parties, and to the exclusion of any third party,
and no third party beneficiary is intended or created by the execution of this AGREEMENT.
The AGENCY will pay no progress payments under section V "Payment Provisions" until the CONSULTANT has
fully complied with this section. This remedy is not exclusive; and the AGENCY may take such other action as is
available to it under other provisions of this AGREEMENT, or otherwise in law.
XIII. Extra Work
A. The AGENCY may at any time, by written order, make changes within the general scope of this AGREEMENT
in the SERVICES to be performed.
B. If any such change causes an increase or decrease in the estimated cost of, or the time required for, performance
of any part of the SERVICES under this AGREEMENT, whether or not changed by the order, or otherwise
affects any other terms and conditions of this AGREEMENT, the AGENCY shall make an equitable adjustment
in the: (1) maximum amount payable; (2) delivery or completion schedule, or both; and (3) other affected terms
and shall modify this AGREEMENT accordingly.
C. The CONSULTANT must submit any "request for equitable adjustment," hereafter referred to as "CLAIM,"
under this clause within thirty (30) days from the date of receipt of the written order. However, if the AGENCY
decides that the facts justify it, the AGENCY may receive and act upon a CLAIM submitted before final
payment of this AGREEMENT.
D. Failure to agree to any adjustment shall be a dispute under the section XI "Disputes" clause. However, nothing
in this clause shall excuse the CONSULTANT from proceeding with the AGREEMENT as changed.
E. Notwithstanding the terms and conditions of paragraphs (A.) and (B.) above, the maximum amount payable for
this AGREEMENT, shall not be increased or considered to be increased except by specific written supplement
to this AGREEMENT.
XIV. Endorsement of Plans
If applicable, the CONSULTANT shall place their endorsement on all plans, estimates, or any other engineering
data furnished by them.
XV. Federal Review
The Federal Highway Administration shall have the right to participate in the review or examination of the
SERVICES in progress.
XVI. Certification of the Consultant and the Agency
Attached hereto as Exhibit "G -1(a and b)" are the Certifications of the CONSULTANT and the AGENCY, Exhibit
"G-2" Certification Regarding Debarment, Suspension and Other Responsibility Matters - Primary Covered
Transactions, Exhibit "G-3" Certification Regarding the Restrictions of the Use of Federal Funds for Lobbying
and Exhibit "G-4" Certificate of Current Cost or Pricing Data. Exhibit "G-3" is required only in AGREEMENT's
over one hundred thousand dollars ($100,000.00) and Exhibit "G-4" is required only in AGREEMENT's over
five hundred thousand dollars ($500,000.00.) These Exhibits must be executed by the CONSULTANT, and
submitted with the master AGREEMENT, and returned to the AGENCY at the address listed in section III "General
Requirements" prior to its performance of any SERVICES under this AGREEMENT.
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XVII. Complete Agreement
This document and referenced attachments contain all covenants, stipulations, and provisions agreed upon by the
parties. No agent, or representative of either party has authority to make, and the parties shall not be bound by or
be liable for, any statement, representation, promise or agreement not set forth herein. No changes, amendments, or
modifications of the terms hereof shall be valid unless reduced to writing and signed by the parties as a supplement
to this AGREEMENT.
XVIII. Execution and Acceptance
This AGREEMENT may be simultaneously executed in several counterparts, each of which shall be deemed
to be an original having identical legal effect. The CONSULTANT does hereby ratify and adopt all statements,
representations, warranties, covenants, and AGREEMENT's contained in the proposal, and the supporting material
submitted by the CONSULTANT, and does hereby accept this AGREEMENT and agrees to all of the terms and
conditions thereof.
XIX. Protection of Confidential Information
The CONSULTANT acknowledges that some of the material and information that may come into its possession
or knowledge in connection with this AGREEMENT or its performance may consist of information that is exempt
from disclosure to the public or other unauthorized persons under either chapter 42.56 RCW or other local, state
or federal statutes ("State's Confidential Information"). The "State's Confidential Information" includes, but is
not limited to, names, addresses, Social Security numbers, e-mail addresses, telephone numbers, financial profiles,
credit card information, driver's license numbers, medical data, law enforcement records (or any other information
identifiable to an individual), STATE and AGENCY source code or object code, STATE and AGENCY security
data, non-public Specifications, STATE and AGENCY non -publicly available data, proprietary software, State
security data, or information which may jeopardize any part of the project that relates to any of these types of
information. The CONSULTANT agrees to hold the State's Confidential Information in strictest confidence
and not to make use of the State's Confidential Information for any purpose other than the performance of this
AGREEMENT, to release it only to authorized employees, sub -consultants or subcontractors requiring such
information for the purposes of carrying out this AGREEMENT, and not to release, divulge, publish, transfer,
sell, disclose, or otherwise make it known to any other party without the AGENCY's express written consent
or as provided by law. The CONSULTANT agrees to release such information or material only to employees,
sub -consultants or subcontractors who have signed a nondisclosure AGREEMENT, the terms of which have
been previously approved by the AGENCY. The CONSULTANT agrees to implement physical, electronic, and
managerial safeguards to prevent unauthorized access to the State's Confidential Information.
Immediately upon expiration or termination of this AGREEMENT, the CONSULTANT shall, at the AGENCY's
option: (i) certify to the AGENCY that the CONSULTANT has destroyed all of the State's Confidential
Information; or (ii) returned all of the State's Confidential Information to the AGENCY; or (iii) take whatever other
steps the AGENCY requires of the CONSULTANT to protect the State's Confidential Information.
As required under Executive Order 00-03, the CONSULTANT shall maintain a log documenting the following:
the State's Confidential Information received in the performance of this AGREEMENT; the purpose(s) for which
the State's Confidential Information was received; who received, maintained and used the State's Confidential
Information; and the final disposition of the State's Confidential Information. The CONSULTANT's records shall
be subject to inspection, review, or audit upon reasonable notice from the AGENCY.
The AGENCY reserves the right to monitor, audit, or investigate the use of the State's Confidential Information
collected, used, or acquired by the CONSULTANT through this AGREEMENT. The monitoring, auditing, or
investigating may include, but is not limited to, salting databases.
Agreement Number-_
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Revised 0312912019
Violation of this section by the CONSULTANT or its sub -consultants or subcontractors may result in termination of
this AGREEMENT and demand for return of all State's Confidential Information, monetary damages, or penalties.
It is understood and acknowledged that the CONSULTANT may provide the AGENCY with information which
is proprietary and/or confidential during the term of this AGREEMENT. The parties agree to maintain the
confidentiality of such information during the term of this AGREEMENT and afterwards. All materials containing
such proprietary and/or confidential information shall be clearly identified and marked as "Confidential" and shall
be returned to the disclosing party at the conclusion of the SERVICES under this AGREEMENT.
The CONSULTANT shall provide the AGENCY with a list of all information and materials it considers confidential
and/or proprietary in nature: (a) at the commencement of the term of this AGREEMENT; or (b) as soon as such
confidential or proprietary material is developed. "Proprietary and/or confidential information" is not meant to
include any information which, at the time of its disclosure: (i) is already known to the other party; (ii) is rightfully
disclosed to one of the parties by a third party that is not acting as an agent or representative for the other party;
(iii) is independently developed by or for the other party; (iv) is publicly known; or (v) is generally utilized by
unaffiliated third parties engaged in the same business or businesses as the CONSULTANT.
The parties also acknowledge that the AGENCY is subject to Washington State and federal public disclosure
laws. As such, the AGENCY shall maintain the confidentiality of all such information marked proprietary and/
or confidential or otherwise exempt, unless such disclosure is required under applicable state or federal law. If a
public disclosure request is made to view materials identified as "Proprietary and/or confidential information" or
otherwise exempt information, the AGENCY will notify the CONSULTANT of the request and of the date that such
records will be released to the requester unless the CONSULTANT obtains a court order from a court of competent
jurisdiction enjoining that disclosure. If the CONSULTANT fails to obtain the court order enjoining disclosure, the
AGENCY will release the requested information on the date specified.
The CONSULTANT agrees to notify the sub -consultant of any AGENCY communication regarding disclosure that
may include a sub -consultant's proprietary and/or confidential information. The CONSULTANT notification to the
sub -consultant will include the date that such records will be released by the AGENCY to the requester and state
that unless the sub -consultant obtains a court order from a court of competent jurisdiction enjoining that disclosure
the AGENCY will release the requested information. If the CONSULTANT and/or sub -consultant fail to obtain
a court order or other judicial relief enjoining the AGENCY by the release date, the CONSULTANT shall waive
and release and shall hold harmless and indemnify the AGENCY from all claims of actual or alleged damages,
liabilities, or costs associated with the AGENCY's said disclosure of sub -consultants' information.
XX. Records Maintenance
During the progress of the Work and SERVICES provided hereunder and for a period of not less than six (6) years
from the date of final payment to the CONSULTANT, the CONSULTANT shall keep, retain and maintain all
"documents" pertaining to the SERVICES provided pursuant to this AGREEMENT. Copies of all "documents"
pertaining to the SERVICES provided hereunder shall be made available for review at the CONSULTANT's place
of business during normal working hours. If any litigation, claim or audit is commenced, the CONSULTANT shall
cooperate with AGENCY and assist in the production of all such documents. "Documents" shall be retained until
all litigation, claims or audit findings have been resolved even though such litigation, claim or audit continues past
the six (6) year retention period.
For purposes of this AGREEMENT, "documents" means every writing or record of every type and description,
including electronically stored information ("ESI"), that is in the possession, control, or custody of the
CONSULTANT, including, without limitation, any and all correspondences, contracts, AGREEMENT `s,
appraisals, plans, designs, data, surveys, maps, spreadsheets, memoranda, stenographic or handwritten
notes, reports, records, telegrams, schedules, diaries, notebooks, logbooks, invoices, accounting records,
work sheets, charts, notes, drafts, scribblings, recordings, visual displays, photographs, minutes of meetings,
Agreement Number:
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Revised 03/29/2019
tabulations, computations, summaries, inventories, and writings regarding conferences, conversations or
telephone conversations, and any and all other taped, recorded, written, printed or typed matters of any kind or
description; every copy of the foregoing whether or not the original is in the possession, custody, or control of the
CONSULTANT, and every copy of any of the foregoing, whether or not such copy is a copy identical to an original,
or whether or not such copy contains any commentary or notation whatsoever that does not appear on the original.
For purposes of this AGREEMENT, "ESI" means any and all computer data or electronic recorded media of any
kind, including "Native Files", that are stored in any medium from which it can be retrieved and examined, either
directly or after translation into a reasonably useable form. ESI may include information and/or documentation
stored in various software programs such as: Email, Outlook, Word, Excel, Access, Publisher, PowerPoint, Adobe
Acrobat, SQL databases, or any other software or electronic communication programs or databases that the
CONSULTANT may use in the performance of its operations. ESI may be located on network servers, backup
tapes, smart phones, thumb drives, CDs, DVDs, floppy disks, work computers, cell phones, laptops or any other
electronic device that CONSULTANT uses in the performance of its Work or SERVICES hereunder, including any
personal devices used by the CONSULTANT or any sub -consultant at home.
"Native files" are a subset of ESI and refer to the electronic format of the application in which such ESI is normally
created, viewed, and /or modified.
The CONSULTANT shall include this section XX "Records Maintenance" in every subcontract it enters into in
relation to this AGREEMENT and bind the sub -consultant to its terms, unless expressly agreed to otherwise in
writing by the AGENCY prior to the execution of such subcontract.
In witness whereof, the parties hereto have executed this AGREEMENT as of the day and year shown in the
"Execution Date" box on page one (1) of this AGREEMENT.
4014-L
Signatur
Signature
I
Allan Ekberg, Mayor
Z_.. ,
Date
Date
Any rnod{frcalion, chonge, or refbrmalion of This AGRTs' `ML`NT shun require approval as Ire firm by the Office
of the Attorney General.
ATTEST/AUTHENTICATED
Christy 0' FlaWerty, MMC, CityC1 k
APPROVED AS TO FORM
Office of the City Attorney
Agreement Number:
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Revised 0312912019
See attached Exhibits
Exhibit A
Scope of Work
Project No.
Agreement Number:
Exhibit A - Locai Agency A&E Professionai Services Cost Plus Fixed Fee Consuitant Agreement Revised 03/29/2019 Page 1 of 1
EXHIBIT A
SCOPE OF WORK
West Valley Highway (Strander Blvd to 1-405) Improvements Project
The City of Tukwila (AGENCY) has retained TranTech Engineering, LLC (CONSULTANT) to provide a complete
Contract Documents package for the West Valley Highway (Strander Blvd to 1-405) Improvements (PROJECT) in
Tukwila, Washington. The following describes the Scope of Work (SCOPE) for this PROJECT.
The work to be performed by the CONSULTANT consists of preparing preliminary engineering design,
environmental documentation, and final contract documents for improvements to West Valley Highway (SR 181).
The proposed improvements include widening the SR181 to 7 lanes, potentially bridging the 60 -inch Seattle Public
Utilities water main, a potential new pedestrian signal, a shared use path, and other related engineering tasks.
The CONSULTANT will also prepare preliminary engineering design, environmental documentation, and "shelf
ready" plans for improvements to one or both sides of Longacres Way from SR 181 to the entrance of Sound
Transit's "Tukwila Station".
Design Criteria
All scoped Bid Documents, Memorandums, Permits, and Reports shall be developed in accordance with the latest
editions and amendments of the following documents to the greatest extent feasible:
AGENCY Publications:
1. Municipal Code;
2. "Infrastructure Design and Construction Standards" — 2019;
3. "Surface Water Comprehensive Plan" — 2013;
STATE Publications:
1. "Standard Plans for Roads, Bridge, and Municipal Construction" (M 21-01);
2. "Design Manual" (M 22-01);
3. "Plans Preparation Manual" (M 22-31);
4. "Environmental Manual" (M 31-11);
S. "Local Agency Guidelines" Manual (M 36-63);
6. "Construction Manual" (M 41-01);
7. "Standard Specifications for Road, Bridge, and Municipal Construction" (M 41-10);
8. WSDOT Amendments, General Special Provisions (GSPs), and Local Agency (APWA) approved GSPs.
American Association of State Highway and Transportation Officials Publications:
1. "A Policy on Geometric Design of Highways and Streets"
West Valley Higl-iway (Strander Blvd to 1-405) Improvements
US Department of Transportation Publications:
1. "Manual on Uniform Traffic Control Devices for Streets and Highways"
Other Publications:
1. "Public Rights -of -Way Accessibility Guidelines" — 2005;
2. "National Electrical Code";
3. "National Association of City Transportation Officials Urban Street Design Guide"
4. "National Association of City Transportation Officials Bikeway Design Guide"
5. "King County Surface Water Design Manual" — 2016;
6. Other applicable City and County publications.
7. National CAD Standards
Engineering Software:
1. Engineering software: SAP2000 or CSI Bridge; Group v.2016; LPile v.2016; XTRACT; spColumn v.7;
Mathcad v.15
2. CAD software: AutoCAD and Civil 3D (VERSION 2018)
3. Scheduling software: Microsoft Project or Excel
4. Microsoft Office, Word, Excel
English units shall be used for plans, engineering, and environmental documents.
Project Team
The project team is composed of the following entities:
• Client— City of Tukwila (AGENCY)
• Prime Consultant — TranTech Engineering, LLC (CONSULTANT)
• Subconsultant — Perteet, Inc. (PERTEET) — Roadway and Stormwater Management Design Support
• Subconsultant— TranspoGroup USA, Inc. (TRANSPO)— TrafficAnalysis and Traffic Signal Design
• Subconsultant — Landau Associates, Inc. (LAI) — Environmental Permitting Documentation and Geotechnical
Services
• Subconsultant — 1 Alliance Geomatics, Inc. (1AG) — Survey & Topographic Mapping
West Valley Highway (Stran7de.r Blvd to I-40.5) Improvernents 2
Scope of Work
This SCOPE provides for complete Plans, Specifications, and Estimates (Contract Documents) for the PROJECT. The
SCOPE is anticipated to be completed within the relative timeframes shown in the milestone schedule. The key
schedule milestones are shown below. A complete baseline schedule for the PROJECT will be prepared following
notice to proceed.
The primary objective of this work is to provide a viable design concept for the segment of West Valley Highway
(WVH) between Strander Blvd and the southerly 1-405 interchange ramps (South 156th Street) and to advance the
proposed solutions, as approved by the AGENCY, to the full design level including preparation of Contract
Documents for advertisement. This PROJECT will include significant coordination with WSDOT, SPU, Sound Transit,
PSE, Union Pacific Railroad, and other affected area stakeholders.
The approximate duration for the development of the final contract documents is expected to take seven (7) or
more months. The consultant contract will have the option to amend the SCOPE for additional right-of-way
procurement, engineering and construction management services during the PROJECT's construction phase, or
other design elements discovered during design.
General Assumptions
■ The CONSULTANT reserves the right to shift funds within the Contract between Tasks, and between
members of the CONSULTANT team during the prosecution of the work.
■ The Consultant's services shall be limited to those expressly set forth herein. If the service is not
specifically identified herein, it is expressly excluded. The Consultant shall have no other
obligations, duties or responsibilities associated with the project except as expressly provided in
this Agreement.
■ Changes in the detail of work beyond what is described in this SCOPE will be made as requested by the
AGENCY and authorized by amendment as "Out -of -scope" Work.
■ Direct coordination by the CONSULTANT with outside agencies, groups, or individuals is approved by the
AGENCY with the understanding that the CONSULTANT will always include the AGENCY in all such
correspondence.
■ The CONSULTANT will support the AGENCY's Public Works Department. When alternatives are being
considered or decisions are being made, the AGENCY will make all final decisions.
■ For any field investigations requiring the permission of private landowners whose property would be
visited will be the responsibility of the AGENCY with the support of the CONSULTANT. Permission must be
obtained prior to significant fieldwork on privately owned land.
■ The AGENCY will provide all available as -built plans, bridge records, inspection reports, previous study
findings, and calculations germane to the PROJECT to the CONSULTANT in a timely manner.
■ Right -of -Way support is not included in the SCOPE. Any Right -of -Way services requested of the
CONSULTANT by the AGENCY will be processed as a future Supplement to this Agreement.
West Valley Highway (Strander Blvd to 1-405) Improvements
■ The CONSULTANT will provide the AGENCY with a complete listing, including parcel numbers, where Title
Reports are required for identifying ownership and easements of real property within the PROJECT limits.
The AGENCY will order and provide payment for all necessary Title Reports and provide a copy to the
CONSULTANT as they become available.
■ The CONSULTANT is responsible only for meeting deadlines for their tasks and has no control over those
portions of the schedule related to the tasks performed by the AGENCY, any third party that is retained by
the AGENCY, or any outside reviewing agency including, but not limited to WSDOT, Seattle Public Utilities
(SPU), the Union Pacific Railroad (UPRR), and Puget Sound Energy (PSE). The CONSULTANT will cooperate
with the AGENCY to the greatest extent feasible to maintain overall PROJECT schedule.
■ Additional subsurface investigation and remedial action associated with any hazardous wastes located
within the PROJECT limits are not within this SCOPE. CONSULTANT will provide documentation support as
requested based upon data from existing subsurface investigation. Because of the inherent uncertainties
in subsurface evaluations, underground conditions may occur that could affect total PROJECT cost and/or
execution. These conditions and cost/execution effects are not the responsibility of the CONSULTANT.
■ The AGENCY may take up to ten (10) business days to review milestone submittals. The AGENCY will be
responsible for collecting and reviewing internal AGENCY comments, resolving conflicting comments, and
submitting one set of consolidated comments to the CONSULTANT for each submittal (Basis of Design,
30%, 60%, 90%, and 100%).
■ Outside review agencies and stakeholders may have longer review periods that will be determined as the
project progresses.
■ Designated AGENCY staff will lead and participate in all stakeholder and designated team meetings
throughout the life of contract and review and comment on all deliverables outlined in contract.
■ Utility potholing is not included in this contract except for the SPU 60 -inch transmission main. Any other
Potholing work will be directed by the AGENCY (with support from the CONSULTANT as requested) and
paid for by the AGENCY to either in-house public works equipment operators or an independent
contractor when existing utility information is deemed insufficient to adequately identify existing utility
locations.
West Valley Highway (5trander Blvd to 1-405) Improvements 4
I
Throughout the duration of the PROJECT, the AGENCY will perform services, furnish information, and answer
questions on AGENCY standard procedures for plan preparation.
The following services will be performed by the AGENCY:
■ Provide available as -built plans, inspection reports, previous study findings and calculations, etc.
■ When necessary, provide meeting location/conference room for all stakeholder meetings throughout
the life of this contract.
■ When necessary, designated staff will lead and participate in all stakeholder meetings throughout life of
contract.
■ Review and provide comments to the CONSULTANT on all deliverables as outlined in contract.
Milestones Schedule
The approximate schedule of milestones is shown below. The schedule below assumes NTP is received by June
12th, 2019. Delayed NTP will affect the dates shown.
Milestone
Date
Notice -to -Proceed
June 12th, 2019
Basis of Design
June 19, 2019
Basis of Design Comments Due
June 26, 2019
Draft 30% PS&E
July 17, 2019
Draft 30% PS&E Comments Due
July 31, 2019
Draft 60% PS&E
September 4, 2019
Draft 60% PS&E Comments Due
September 18, 2019
Draft 90% PS&E
October 9, 2019
Draft 90% PS&E Comments Due
October 23, 2019
Draft 100% PS&E
November 13, 2019
Draft 100% PS&E Comments Due
November 27, 2019
Final PS&E for Advertisement
December 6, 2019
* - Days are Calendar Days
West Valley Highway (St:randerBlvd to I-405) Improvements 5
1.1. Project Kickoff and Agency Coordination
The CONSULTANT will coordinate execution of the PROJECT and meet periodically with the AGENCY Project
Manager and staff. Tasks include:
■ Conduct a kickoff meeting at the beginning of the PROJECT.
■ Develop all necessary SUBCONSULTANT agreements (Perteet, TranspoGroup, Landau, and 1 Alliance)
• Meet with the AGENCY Project Manager and/or staff periodically, including coordination review of all
milestone submittals.
■ CONSULTANT project manager will meet via phone with the AGENCY project manager on an as -
needed basis (assumed bi-weekly) for duration of project. The CONSULTANT project manager and
project engineer will meet with AGENCY project manager as needed for duration of project.
.. Project Schedule
The CONSULTANT will create a schedule in Microsoft Project to be distributed and updated to the PROJECT
team and AGENCY periodically.
■ Develop the PROJECT delivery schedule and provide updates as changes occur. This scope assumes a
total of two delivery schedule revisions during the duration of the PROJECT.
1.3. Subconsultant Coordination
The CONSULTANT will provide direction to the SUBCONSULTANTs and review of their work over the course of
the PROJECT.
■ Monthly monitoring of the SUBCONSULTANT's design budget will occur over the course of the
PROJECT. Status, as well as projections, will be developed.
■ The CONSULTANT will monitor SUBCONSULTANT costs and budgets, and propose corrective actions, if
necessary. This may include formal SCOPE and/or budget modifications.
■ The CONSULTANT project manager will provide direction to the PROJECT team and conduct PROJECT
coordination meetings with appropriate task leaders.
.. Internal Project Team Meetings and Field Visits
CONSULTANT team will meet in-person up to 2 times during the PROJECT in addition to the project kickoff
meeting. This task includes hours for field visits by CONSULTANT staff. SUBCONSULTANT field visit hours are
captured in their respective tasks.
The CONSULTANT's project manager will monitor the PROJECT planned budget versus actual progress.
CONSULTANT will prepare and submit an invoice and a brief progress report monthly that reflects progress
over the previous billing period and anticipated activities over the next billing period. The monthly progress
report will include a summary of any identified variances from the budget and schedule, reason(s) for the
variance, and proposed corrective action(s).
West Valley Highway (Strander Blvd to 1-405) Improvements 6
Task #01 Assumptions
■ The CONSULTANT'S Project Manager and/or project engineer will meet (face-to-face) with the
AGENCY Project Manager up to five (5) times.
■ This task assumes two in-person CONSULTANT team meetings/field visits in addition to the Kickoff
meeting.
■ Internal PROJECT team coordination meetings will be held at most on a bi-weekly basis during
PROJECT duration. These meetings will be in addition to the coordination meetings held with the
AGENCY but budgeted as part of the specific work tasks.
Task #01 Deliverables
■ Meeting Agendas in electronic format (MS Word) as needed
■ Meeting Minutes in electronic format (MS Word) as needed
■ Monthly Invoices and Progress Reports
West Valley Highway (Strander Blvd to 1-405) Improvements
The Basis of Design (BOD) is intended to document the selection of the preferred alternative, including
selection of the design elements that are included in the preferred alternative. It provides an opportunity
to discuss the primary reasoning for choosing the preferred alternative and explains the choice in terms of
meeting the project need, understanding the context, and making performance-based decisions that
consider performance trade-offs.
The BOD is necessary to support WSDOT's practical design approach. The BOD includes the following
information and sections:
■ Planning Document Summary
■ General Project Information
■ Project Needs
■ Context
■ Design Controls
o Design Year
o Terrain Classification
o Modal Priority
o Access Control
o Design Speed
o Design Vehicle
■ Alternatives Analysis
■ Design Element Selection
The CONSULTANT will coordinate with the AGENCY and WSDOT for the development of the BOD. This assumes
up to two (2) meetings — Kickoff and BOD draft review, with up to 2 Consultants meeting with WSDOT at their NW
Region Headquarters in Shoreline.
CONSULTANT will prepare both a draft, and a final BOD for the project. The draft BOD will be circulated to
AGENCY and WSDOT staff for review and comment. AGENCY staff will consolidate all comments into one package
for response by the CONSULTANT. The CONSULTANT will prepare a response to each comment received, and
then conduct one (1) meeting with AGENCY staff to reconcile any outstanding comments. After reconciling
comments at this meeting, the CONSULTANT will prepare and submit a final BOD to the AGENCY and WSDOT for
approval.
CONSULTANT will prepare and submit to the AGENCY the Final BOD on a roll plot drawing as the preferred project
footprint. The roll plot drawing will include a plan view of the PROJECT footprint.
■ The CONSULTANT team will not be involved in any required City Council meetings associated with the
BOD or any potential speed limit changes.
West Valley Highway (Strander Blvd to 1-405) Improvements 8
Deliverables
■ Draft and final BOD submitted via e-mail in PDF format.
Preliminary (10%) Design roll plot drawing
West Valley Highway (Strander Blvd to I-405) Improvements
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Survey Limits
The westerly survey limits along West Valley Highway will extend 5 -feet west of the westerly existing right-of-way,
except for that portion of the Green River being just north of the existing pedestrian bridge and south of Ramada
Inn, where the limits will extend to the toe of slope or edge of water. The northerly survey limits will extend 100 -
feet north of the intersection of West Valley Highway and S. 156th Street. The southerly survey limits extend to
the southerly edge of the northerly crosswalk at the West Valley Highway & Strander Boulevard intersection. The
easterly survey limits will be 5 -feet east of the easterly right-of-way. Surveying also includes mapping Longacres
Way from the intersection of West Valley Highway, easterly, to the access to Sound Transit's Tukwila Station. The
northerly limits of Longacres Way to Nelson Place will be approximately 5 -feet beyond the right-of-way or to the
existing building faces. From Nelson Place running easterly the northerly limits will be to the face of curb. The
southerly limits along Longacres Way will be 5 -feet beyond the right-of-way margin.
341. Survey Project Management, Administration, QA/QC
This task includes the survey project management, administrative duties, and quality control required for a
project of this complexity and magnitude. Depending on the project requirements, 1 Alliance will assign a
Survey Project Manager, Assistant Project Manager, and Survey Quality Leader for this project. This survey
effort will be under the direct supervision of a Washington State Licensed Land Surveyor.
3.. Survey Control
This task includes the establishment of survey control, or the recovery of existing survey control, as required
for the project. Typically, survey control will be set, found, or referenced utilizing Real Time Kinematic (RTK)
GPS (GLASS) and the Washington State Reference Network (WSRN) in conformance with industry standards.
This survey control is then typically propagated, as required, utilizing standard terrestrial total station
measurements.
Horizonal Datum - NAD83/91 Washington State Plane Coordinate System, North Zone, US Survey Feet.
Vertical Datum - North American Vertical Datum of 1988 (NAVD 88).
Survey control will be set outside of the expected project extents to ensure a good basis for this project's
future construction.
Cadastral monumentation local to the site, as available, will be tied into this survey, to aid in resolution of
the ROW in the project area.
This task includes the field surveying and mapping for the support of improvements for design within the
described limits. 1AG proposes using ground-based terrestrial 3D Laser scanning methods for mapping
and conventional mapping methods for the obscure areas. Topographic mapping will include
channelization, sidewalks, curbs, asphalt, gravel, paths, ramps, concrete, poles, overhead wires & sag
points, railroad features, drainage courses, top & toe of slopes, swales, culverts, visible surface utilities
West Valley Highway (Strander Blvd to 1-405) Improvements
10
and painted underground utility marks, trees 8" and larger at breast height (dbh), ground elevations and
breaklines sufficient to create 1 -foot contours.
Storm drainage and sanitary sewer structures will be measured internally. Up to two Pothole locations
will be surveyed.
3.4. Office Processing
This task includes the office processing of the collected survey data, data extraction, field -book note
reductions, CADD drafting, and other duties required for the generation of the deliverables.
For 3D laser scanning efforts, tasks include the registering of point clouds; evaluating the registrations;
exporting the point cloud data to Civi13D; creating or picking of appropriate points in Civi13D; Linework
and Layering, and standard CADD drafting of the deliverables, as required.
.. Right -of -Way, Property Lines & Easement Resolution
1AG will resolve the existing right-of-way and adjacent parcel boundaries within the project area
including all recorded easements. It is estimated that approximately 10 title reports will be needed to
show the existing easements along the easterly project corridor and Longacres Way. A complete Title
Reports listing will be provided to the AGENCY. The AGENCY will order and pay for the Title Reports
which will be provided to the CONSULTANT upon receipt.
1 j
■ The AGENCY will provide approximately 10 title reports with underlying documents.
■ The AGENCY shall obtain Right -of -Entry (ROE) for any mapping within UPRR right-of-way at track level
if there is design justification. This scope and fee proposal assumes all survey will be performed
below the UPRR trestle.
■ Right -of -Entry (ROE) access for surveying for properties is not necessary per the AGENCY.
■ Tree Tags and driplines for significant trees within the shoreline buffer are a part of the scope of
services.
■ Surveying of wetland and OHWM flags are not included under this scope of work.
■ Washington Utility Notification Center will be requested to mark the underground utilities. This is a
free service; however, the lack of response may require a private utility location service. Should a
private utility location service be needed, this service will be coordinated by 1AG as part of a future
supplemental agreement.
■ Due to the use of 3D Laser scanning technology, traffic control is not anticipated or budgeted.
■ 1AG personnel will not access any area that is unsafe for any reason.
■ 1AG will notify TranTech of any unsafe working conditions.
■ 1AG is not responsible for any delays due to unsafe working conditions.
■ Project Basemap at 1" = 20' scale, 1 -foot contours.
■ 2018 AutoCAD Civil 3D file of Project Basemap in 1AG CAD drafting standards.
■ 2018 AutoCAD Civil 3D CAD digital terrain model (DTM) drawing file.
■ 2018 AutoCAD Civil 3D Land XML -compatible digital terrain model (DTM) file.
West Valley Highway (Strander Blvd to I-405) Improvements
11
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The potholing will be accomplished by a qualified contractor under subcontract to 1AG. the task of
locating the limits of pipe casing for Seattle Public Utility's (SPU) 60 -inch transmission main crossing WVH
just north of the Chevron gas station. It is estimated that the casing extends to the toe of the existing
roadway slope. To perform this work, the subcontractor will utilize an Air Vacuum Excavation System to
obtain utility location and depth information.
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■ After the limits of WVH right-of-way and utility easements are defined, a preconstruction meeting will
occur between the Agency, SPU, and the CONSULTANT, to discuss the work involved, discuss
procedures, and receive approval to perform the work
■ The Subcontractor shall air vacuum excavate (1) test -hole to obtain depth on an existing 60" water
line.
■ The utility lies between 0' and 10' in depth.
■ At this time all test -holes are assumed to be located in the existing soft surface. If a test -hole falls in
the hard surface APS, Inc. shall jackhammer the existing asphalt 12" x 12" in size.
■ APS, Inc. shall backfill all test -holes with a material approved by City of Tukwila (5/8" crushed rock,
sand, pea gravel, etc.).
■ CDF backfill is excluded in this scope. Should the Agency require additional restoration, the
Subcontractor will be notified, and a new scope will be provided for the additional restoration cost.
■ Restoration will be 5/8" crushed rock backfill. This patch will carry a 2 -year warranty from the date
the test -hole was completed.
■ All traffic control plans will be drawn and submitted by the Subcontractor
■ Test -hole data sheets, which include Top, Bottom, Width, Diameter and Direction of the utility.
■ Excel spread sheet containing all test -hole data for the project.
■ Hub with measurements left at grade
■ Photos of all found utilities.
West Valley Highway (Strander Blvd to I-40.5) Improvements
12
11111111711 1
This task includes the completion of a field exploration and laboratory testing program, the results of which
will be used to develop geotechnical recommendations for the project. Geotechnical recommendations
related to retaining wall and engineered slope design will be provided.
4.1,1, Field Explorations and Laboratory Testing
Landau Associates, Inc. (LAI) proposes to advance four hand auger explorations to characterize subsurface
conditions in the vicinity of the proposed retaining wall and engineered slope. Each hand auger
exploration will be advanced to a maximum depth of 4 to 5 feet (ft) below the existing ground surface
(bgs).
Prior to conducting the field investigation, a LAI representative will mark the exploration locations in the
field and arrange for an underground utility locate (1800... call before you dig). LAI will also arrange for a
private utility locate at each of the exploration locations, if required.
LAI will conduct geotechnical laboratory testing in our laboratory on representative soil samples obtained
from the exploratory borings and test pits to aid in their classification and determination of engineering
properties. Geotechnical testing is expected to consist of 2 index tests (either mechanical sieve analysis or
Atterberg limit determinations).
4.1.2. Geotechnical Evaluation, Reporting, and Meetings
LAI will complete geotechnical engineering analyses and develop recommendations to support design of
the proposed retaining wall, including:
■ Seismic design criteria, including an evaluation of liquefaction and lateral spreading potential.
■ Recommendations for earthwork and site preparation including: clearing, stripping, and grubbing;
the suitability of onsite soils for reuse in structural fill; imported structural fill requirements,
subgrade preparation; and placement and compaction of structural fill.
• Recommendations for retaining wall design including: foundation subgrade preparation, design
parameters, nominal bearing pressure, anticipated foundation settlement, and wall backfill and
drainage considerations.
■ Recommendations for engineered slope design.
The results of our field explorations and geotechnical engineering analyses will be summarized in a draft
technical memorandum. The report will include a site plan showing the exploration locations, summary logs
of conditions observed in the explorations, results of the geotechnical laboratory testing, and a discussion of
subsurface soil and groundwater conditions at the locations of the explorations. An electronic copy of the
technical memorandum will be submitted for review by the project team. Upon receipt of comments, LAI will
prepare and submit a final technical memorandum.
WMMEI=
■ It will not be necessary for LAI's geotechnical staff to attend a project kick-off meeting.
West Valley Highway (Strander Blvd to 1-405) Improvements
1.3
■ Field work will be performed during normal business hours (i.e., no night or weekend work is planned
or will be required).
■ There is adequate space in the vicinity of the proposed retaining wall to advance the explorations
proposed herein.
■ It is feasible to support the proposed retaining wall on shallow foundations.
■ The SPU water line is cased for the full width of the WVH right of way, and therefore does not need to
be bridged
■ Signal standard foundations recommendations, if needed, will be provided at a later date under a
separate scope and budget.
■ Pavement section recommendations, if needed, will be provided at a later date under a separate
scope and budget.
■ Stormwater infiltration recommendations, if needed, will be provided at a later date under a separate
scope and budget.
■ Construction support activities, if needed, will be provided at a later date under a separate scope and
budget.
WME-0-ror M-
■ An electronic (MS Word) copy of the draft technical memorandum.
■ An electronic (Adobe PDF (& MS Word if available)) copy of the final technical memorandum.
West Valley Highway (Strander Blvd to 1-405) Improvements
14
5. Environmental and
Services -Landau Associates (LAi)
Permitting
LAI understands that the AGENCY has obtained federal funding assistance for the project from the Federal
Highway Administration (FHWA) and to be administered through WSDOT. The AGENCY anticipates that
National Environmental Policy Act (NEPA) documentation prepared in association with federal funding will be
adopted as the State Environmental Policy Act (SEPA) environmental analysis pursuant to WAC 197-11-630
and Chapter 21.04.230 of the Tukwila Municipal Code (TMC).
This task covers consulting services to coordinate with regulatory agencies and to prepare required permit
applications and associated environmental documentation to obtain agency approvals for the proposed
project.
LAI will assist in scheduling and participate in pre -application meetings, as needed, with the AGENCY,
Washington State Department of Transportation (WSDOT) and Washington Department of Fish & Wildlife
(WDFW) to coordinate permit conditions for the project. Time is included to respond to WDFW comments on
application materials prepared in Task 5.6, as described below.
This task includes participation in at least two scoping meetings with WSDOT Local Programs, FHWA and/or
other potential state/federal funding agencies to coordinate environmental documentation requirements
associated with federal funding.
■ Three agency meetings at the project site are included in this task.
■ All time budgeted for meetings and workshops include travel time and the deliverables mentioned in
this task.
■ No additional studies will be required as part of the response to agency comments.
■ Meeting summaries will be provided in e-mail correspondence.
■ Response to agency comments will be provided in e-mail correspondence.
For
LAI will prepare a preliminary version of the WSDOT Local Programs NEPA Categorical Exclusion (CE) Form
(formerly the Local Agency Environmental Classification Summary). The purpose of the preliminary NEPA CE
form is to facilitate discussion with WSDOT Local Programs to determine subsequent NEPA compliance
needs.
To complete the preliminary version of the CE form, LAI will compile and review environmental information
from readily available public domain resources to gain a general understanding of relevant environmental
resources along the project corridor.
West Valley Highway (Strander Blvd to 1-465) Improvements
15
Task 5.1 includes participation in scoping meetings with WSDOT Local Programs/FHWA regarding
documentation requirements associated with federal funding. At a minimum, this scope of services assumes
that the NEPA CE form will include a Hazardous Materials Linear Corridor Screening Assessment (see Task
5.3), effect determination for species listed under the Endangered Species Act (ESA) and Essential Fish
Habitat (EFH) evaluation (see Task 5.4), documentation of a wetland/waterway delineation, and compliance
with Section 4(f) of the US Department of Transportation Act of 1966 (Task 5.10). The NEPA CE form will also
require a discussion of stormwater treatment and detention, which will be based on design and information
provided by TranTech.
NEMBUM
■ The proposed project has received funding from FHWA administered through WSDOT Highways and
Local Programs.
■ The proposed project will be determined to be a Class II Documented Categorical Exclusion (DCE) and
neither a NEPA Environmental Impact Statement nor an Environmental Assessment will be required.
■ NEPA documentation prepared in association with federal funding will be adopted as the State
Environmental Policy Act (SEPA) environmental analysis pursuant to WAC 197-11-630 and Chapter
21.04.230 of the Tukwila Municipal Code (TMC).
■ The project will comply with exemption from Section 106 of the National Historic Preservation Act.
■ Noise, Section 6(f), Floodplain, and Environmental Justice analyses will be documented in the CE form.
Individual discipline reports and modeling/impact evaluation efforts will not be required for these
elements of the environment.
■ Wetlands/waterways impacts will be avoided.
■ A wetland/waterway delineation memorandum will be adequate to document potential
wetland/waterways that occur within the study area.
■ No acquisition of right-of-way will be required for the project.
■ An electronic (Adobe PDF (& MS Word if available)) copy of the draft NEPA CE form.
■ An electronic (Adobe PDF (& MS Word if available)) copy of the final NEPA CE form.
5.3. Hazardous Materials linear Corridor Screening
LAI will conduct a screening -level assessment of sites along the project corridor for the potential presence of
contamination. The screening -level assessment of the project corridor will include the following components:
■ Reviewing available aerial photographs to assess past uses of the project corridor and adjacent
properties from the present back to their first developed use, or back to 1940, whichever is earlier.
■ Reviewing listings from a subcontracted database service (Environmental Data Resources Inc.) of
confirmed and suspected contaminated sites within a 1 -mile radius of the project corridor abstracted
from US Environmental Protection Agency (EPA), tribal, and Ecology environmental databases.
■ Reviewing reports documenting previous environmental investigations completed at sites along the
project corridor (if available from the AGENCY and/or WSDOT).
■ Conducting a site reconnaissance of the project corridor to visually and physically observe current
land -use activities and environmental conditions.
West Valley Highway (Strander Blvd to 1-405) Improvernents
1.6
■ LAI will request and collect information from Ecology to further evaluate the sites of potential
hazardous and problem waste concerns for the project that were identified in the regulatory database
search or site reconnaissance, if any. This task will include:
Visiting Ecology's Northwestern Regional office in Bellevue, Washington to review
documents available from the agency files and to request copies of relevant
information related to environmental conditions at sites along the project corridor
o Reviewing/photocopying pertinent documents/information.
The data collected will be summarized in a technical memorandum.
■ A Hazardous Materials Discipline Report to address hazardous and problem waste may be required by
WSDOT based on its review of the preliminary NEPA CE form. Preparation of a Hazardous Materials
Discipline Report is not included in this scope of services. The level of detail and report format for a
Hazardous Materials Discipline Report is dependent on the project activities, and type and number of
potential hazardous material impacts identified. A scope and cost estimate to complete a Hazardous
Materials Discipline Report, if required by WSDOT, will be provided following receipt of review
comments from WSDOT regarding the preliminary NEPA CE form.
■ The hazardous materials corridor screen technical memorandum will not meet the requirements of a
Phase I environmental site assessment under ASTM E1527-13.
■ Building interiors will not be accessed as part of the site reconnaissance.
■ Conditions at immediately adjoining properties may not be observable from public access areas and,
as a result, may not be identified during the site reconnaissance.
■ No right-of-way acquisition will be required for the project.
■ An electronic (MS Word) copy of the draft Screening -Level Hazardous Materials Linear Corridor
Report
■ An electronic (Adobe PDF (& MS Word if available)) copy of the final Screening -Level Hazardous
Materials Linear Corridor Report.
Magnuson -Stevens Act Essential Fish Habitat (EFH) Evaluation
LAI will prepare a BA for selected species federally listed as threatened or endangered in the action area
under the ESA and an EFH Evaluation for the proposed project. LAI will obtain updated species lists from
agency websites, request site-specific species and habitat information from the WDFW Priority Habitats and
Species database, and review information from the Washington Natural Heritage Program.
Evaluation of specific project details, such as construction techniques and equipment used, timing of
construction, and best management practices (BMPs) will be based on information provided by TranTech.
The report will establish the project action area, which incorporates the furthest extent of both aquatic and
terrestrial impacts. Appropriate environmental baseline information and species history will be summarized
West Valley Highway (Strander Blvd to 1-4075) Improvements
17
in the BA. A determination of "no effect" (NE) or "may effect, not likely to adversely affect" (NLAA) is
anticipated. The project is not expected to impact EFH.
LAI will prepare a draft BA and EFH for review and comment by TranTech and the AGENCY, and then a final
document.
■ The BA will be drafted using the current WSDOT template.
■ A 30% to 60% level of design will be sufficient for preparation of the BA and EFH Evaluation report.
■ The project will have a NE or NLAA determination on listed species and/or their designated critical
habitat and a formal Biological Opinion will not be required. The project will have no adverse impact
to EFH.
■ WSDOT BA procedures for calculating the extent of in -water impacts will be used; however, this task
does not include water quality modeling using CORMIX modeling software. In -water construction will
not be required as part of the proposed project.
■ This task does not include meetings with agency staff from the US Fish & Wildlife Service (USFWS) or
National Oceanic and Atmospheric Administration (NOAA) Fisheries.
■ Design and construction details required for permit applications that are not directly related to a
Critical Areas determination will be provided to the LAI biologist. Such elements include, but are not
limited to, a stormwater drainage report; a temporary sediment and erosion control plan; proposed
construction timing, sequencing and duration; and primary types and duration of construction
equipment to be used.
■ This task does not include efforts to conduct a 6 -month update review of species listings.
■ The scope of work does not include monitoring of any federally listed or state listed species during
construction activities. Should any monitoring of these species be required, an addendum to this
scope and budget can be prepared.
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■ An electronic (Adobe PDF (& MS Word if available)) copy of the draft BA and EFH Evaluation report.
■ An electronic (Adobe PDF (& MS Word if available)) of the final BA and EFH Evaluation report.
5.5. Cultural Resources
LAI will identify the Area of Potential Effects (APE) in accordance with 36 CFR 800.16(d) and coordinate with
the Local Program Engineer and WSDOT archeologist on the APE request and a Section 106 exemption.
■ The project will comply with exemption from Section 106 of the National Historic Preservation Act as
identified in Appendix J of the WSDOT Local Programs NEPA Categorical Exclusion Guidelines.
■ This task will be limited to preparation of the APE and coordination with the WSDOT archeologist.
■ For this task, TranTech will provide LAI with a detailed project description of the project, project area
including areas of ground disturbance and known staging areas, and conceptual plans showing the
scope of work and cross-sections.
West Valley Highway (Strander Blvd to 1-405) Improvements
1.8
■ An electronic (Adobe PDF (& MS Word if available)) copy of the draft APE.
■ An electronic (Adobe PDF (& MS Word if available)) copy of the final APE.
5,6. Shoreline Permit ,application Submittal
LAI will prepare documentation as required by the TMC for a shoreline substantial development permit. LAI
will complete the AGENCY's Shoreline Permit application and associated documentation and a figure for
property owners within 500 -feet of the project area. Mailing list labels and other administrative tasks will be
coordinated by the AGENCY. Information required as part of the application also includes five (5) copies of the
following:
■ Description of project consistency with decision criteria
■ Vicinity map
■ Shoreline site plans (top of bank, landward catch point toe of levee, riverbank toe, mean high water
mark, and 100 -year base flood elevation, appropriate setbacks, maintenance easements, limits of
construction)
■ Sensitive area study documentation and plans
■ Cross sections
• Landscape plans
■ Civil plans (stamped, signed, and dated by licensed professional engineer).
LAI will prepare the City of Tukwila Tree Clearing Permit application, which will be included with the
Shoreline Permit application package. The "description of project consistency with decision criteria" listed
above will include reference to the AGENCY's tree regulations.
■ SEPA checklist will not be required as part of the project application. NEPA documentation prepared
in association with federal funding will be adopted as the SEPA environmental analysis pursuant to
WAC 197-11-630 and Chapter 21.04.230 of the Tukwila Municipal Code (TMC).
■ The AGENCY will pay all the applicable permit application fees associated with the shoreline permit.
■ LAI staff attendance at a Hearing Examiner meeting is included in this scope of services.
■ A tree size and location survey (the results of which are required to be shown on the plans) will be
completed by Perteet and incorporated into the plans.
■ The plan set will include the required Landscape Plan, Site Plan and Sensitive Area Plan, and will be
compiled by Perteet.
■ Construction will begin within 2 years of permit approval and be completed within 5 years.
■ The 30% design plans will be suitable for the shoreline permit application, and the AGENCY will waive
the requirement that civil plans be stamped, signed, and dated by a licensed professional engineer as
part of the permit application.
Deliverables
■ An electronic (Adobe PDF (& MS Word if available)) copy of the draft Shoreline Permit application
submittal(s).
West Valley Highway (Strander Blvd to I-405) Improvements
1.9
■ An electronic (Adobe PDF (& MS Word if available)) and required paper copies of the final Shoreline
Permit application submittal(s).
.7. Wetiand/Waterway Delineation
LAI will conduct wetland delineations in accordance with the US Army Corps of Engineers (USACE) 1987
Wetlands Delineation Manual and the 2010 USACE Regional Supplement to the Wetland Delineation Manual.
The ordinary high-water mark (OHWM) of waterways, will be delineated using guidance provided in Ecology's
Determining the Ordinary High -Water Mark on Streams in Washington State. The OHWM for the Green River
will be obtained from engineering design drawings and documentation associated with the Pedestrian Bridge
Project.
LAI will compile and review environmental information from readily available public domain resources to gain
a general understanding of potential wetland issues at the site. Public domain resources include, but are not
limited to:
■ Natural Resources Conservation Service Soil Survey data
■ National Wetlands Inventory mapping
• Local Critical Areas mapping
■ US Geological Survey topographic mapping
■ Recent aerial photography.
The field investigation will include an examination of vegetation, soils, and hydrology within the project area.
Flagging will be placed along the wetland/waterway boundaries and will be confined to the project area. Any
wetland/waterway habitat that extends beyond the project area, and within 200 ft (referred to as the study
area), will be estimated both visually and using public domain resources to assess extent. Included in this task
is time to provide the project surveyors with a hand -sketch of wetland/waterway boundaries to assist the
surveyors to locate project flagging. We also included time to review the survey map and request any
necessary changes to accurately represent existing wetland/waterway conditions.
Wetlands within the study area will be rated in accordance with Ecology's Washington State Wetland Rating
System for Western Washington, and buffer widths will be determined in compliance with applicable Critical
Areas regulations. Stream typing and buffer widths are based on Chapter 18.45 of the TMC, and the water
typing system promulgated in WAC 222-15-131.
Wr a
• Includes efforts for rating for no more than two wetlands.
■ AGENCY will provide the CONSULTANT any further wetland/waterway delineation information from
the Pedestrian Bridge project that it does not already possess.
■ Current project extends beyond delineation limits of the Pedestrian Bridge project.
■ Sketch of wetland/waterway boundaries.
West Valley Highway (Strander Blvd to I-405) Improvements
20
5.8. Wetland/Waterway Delineation Technical Memorandum
LAI will prepare a draft Wetland/Waterway Delineation Technical Memorandum with the information
obtained from field delineation and ratings completed in Task 4.08. The memo will be acceptable to the
AGENCY for shoreline permitting and other regulatory agencies and will include:
■ A summary of the methodology used
■ The size and rating of each wetland and waterway; a characterization of wetland vegetation, soils, and
hydrology; and field data sheets
• A scaled site map showing the locations of wetland/waterway boundaries and buffers, locations of
wetland data plots, and site topography
■ Supporting photographs.
The draft memo will be provided to TranTech and the AGENCY for review. Comments will be reviewed and
incorporated, as appropriate, into a final Wetland/Waterway Delineation Technical Memorandum. The
delineation memo will be used in pre -application meetings for the purposes of discussing potential project
impacts and determining agency jurisdiction.
* N •
■ No wetlands or non -shoreline waterways or their buffers are anticipated lying within the project area.
Impacts within the project area will be limited to shoreline buffer associated with the Green River.
Buffer impacts and mitigation will be addressed in the shoreline permit application.
■ Data for the ordinary high-water line of the Green River adjacent to the project will be obtained from
design drawings completed as part of the Pedestrian Bridge Project.
■ The results of the delineation and delineation memo will be used in developing the 30% design.
Deliverables
■ An electronic (MS Word) copy of the draft Wetland and Waterway Delineation Report.
■ An electronic (Adobe PDF (& MS Word if available)) copy of the final Wetland and Waterway
Delineation Report.
ar rIn 211= O
This task consists of the design support services necessary to prepare and complete design drawings that will
be required for impacting the shoreline buffer of the Green River. LAI will provide comments to Perteet for
incorporation of buffer mitigation into the landscape plans at the 60 percent, 90 percent, and 100 percent
levels.
■ Perteet will incorporate mitigation in landscape plans and specifications as required by the AGENCY's
Shoreline Master Plan (SMP).
■ Irrigation design is not included in this task.
■ Grading design and grading plans are not included in this task.
West Valley Highway (Strander Blvd to 1-405) Improvements
21
■ A Temporary Erosion and Sediment Control (TESC) Plan is not included in this scope. Some erosion
control design is anticipated, but any erosion control elements are expected to be minor and be
coordinated with TranTech for incorporation into the TESC plan(s) prepared by others.
REM
■ E-mail and/or telephone correspondence providing information needed for project landscape plans
for the purpose of fulfilling project mitigation requirements related to shorelines.
5.10. Section 4() Documentation
LAI will prepare the WSDOT Section 4(f) De Minimis Impact Determination form. The form will provide:
■ A project description
■ A description of Section 4(f) resources (i.e., park and/or historic sites) affected by the project and
proposed impacts (including figure)
■ A summary of public outreach efforts.
LAI will prepare a draft form for review and comment by TranTech and the AGENCY, and then a final
document.
Assumptions
■ Impacts to the Interurban Trail associated with the project meet the requirements of a Section 4(f) de
minimis impact.
■ A concurrence letter from the agency with jurisdiction over the Section 4(f) resource will be provided
to LAI by the AGENCY or Perteet.
■ An electronic (Adobe PDF (& MS Word if available)) copy of the draft Section 4(f) De Minimis Impact
Determination form
■ An electronic (Adobe PDF (& MS Word if available)) copy of the final Section 4(f) De Minimis Impact
Determination form.
West Valley Highway (Strander Blvd to 1-405) Improvements
22
6. Public Outreach Support
CONSULTANT shall provide roll plot exhibits and staffing support of the Project Manager and Lead Project
Engineer as necessary for one (1) public outreach meeting to held after submittal of the 30% Plans but prior to
completing the 60% Contract Documents. The AGENCY will lead all efforts associated with this task including,
but not limited to; public notifications, preparation of all other presentation materials, securing the meeting
space, coordination and invitation of key stakeholders, and conducting the meeting.
Deliverables:
■ One roll plot exhibit at no smaller than 1"-20' scale for both WVH and Longacres Way.
West Valley Highway (Strander Blvd to 1-40S) Improvements
23
X=4
7.1. Pedestrian Crossing Evaluation
TRANSPO will provide a traffic engineering analysis of pedestrian trip generation in the vicinity of WVH
between Strander Blvd and Longacres Way to determine if a pedestrian crossing on WVH is warranted and
what type of crossing would be justified, if any.
TRANSPO will conduct one (1) visit to the project site to observe the existing conditions and gather
pedestrian volume data. A vendor under subcontract to TRANSPO will collect traffic data (speed, volume and
gaps) on WVH, which will be critical to assessing the need for various crossing treatment options. The vendor
will also collect intersection pedestrian counts at the Strander Blvd and Longacres Way intersections during a
2 -hour period around both the morning and afternoon peak traffic time periods.
During the site visit, TRANSPO will observe vehicle and pedestrian traffic patterns for the morning and
afternoon peak traffic periods. Other relevant information about the site, including, but not limited to;
existing traffic control, channelization, visibility, lighting, and pedestrian access points will be documented.
The data collected will be summarized and used as a basis for evaluation of the need and design of a
pedestrian crossing.
TRANSPO will document conditions of the roadway network, including speed limits, number of travel lanes,
visibility and existing pedestrian facilities. Traffic control, channelization and other relevant characteristics of
the right of way will be documented.
The crossing alternative will be evaluated against best practices and national research including NCHRP
Report 562: Improving Pedestrian Safety at Unsignalized Crossings, the NACTO Urban Street Design Guide,
and the FHWA Small Towns and Rural Networks guide. The evaluation will assess the need and
recommended enhancements for the safety and comfort of a new mid -block pedestrian crossing. The
evaluation will address the following questions:
Is a mid -block crossing needed at this PROJECT location?
What is the scope and scale of a high comfort crossing, well-suited for use, given the project site and
traffic conditions?
• How would the PROJECT impact existing access to properties on either side of the street?
7.2. Traffic Analysis
TRANSPO will provide traffic analysis for the project to verify lane configurations, turn lane storage needs,
and signing/striping recommendations. A vendor under subcontract to TRANSPO will collect AM and PM
peak hour turning movements at the Strander Blvd, Longacres Way, and 1-405 NB ramp terminal
intersections along West Valley Highway. TRANSPO will review planned phasing of development in the study
area and future capital infrastructure projects. TRANSPO will develop year of opening (2020) and design year
(2040) travel forecasts. The forecasts will be developed utilizing the City's travel demand model (as
maintained by Fehr & Peers) as well as information provided in traffic studies for recent and proposed
projects. TRANSPO will utilize this information to perform level -of -service and delay estimates for opening
and design years. Recommendations for lane configurations, turn lane storage, and signing/striping will be
West Valley Highway (Strander Blvd to 1-405) Improvements
24
made. The CONSULTANT will meet with the AGENCY and WSDOT'S Traffic Department to discuss the
PROJECT'S characteristics and needs.
4 # #
■ The AGENCY's Traffic Model maintained by Fehr & Peers will be provided by the AGENCY to the
CONSULTANT.
■ The CONSULTANT will develop an appropriate growth factor to project traffic volumes to the year
2040.
TRANSPO will prepare a draft memorandum documenting all analyses, findings, and conclusions for the
pedestrian crossing evaluation and traffic analysis. TRANSPO will finalize and reproduce the memorandum
following one round of review comments from the AGENCY. One meeting with AGENCY staff is anticipated to
review the recommendation and discuss potential next steps.
■ The Technical Memorandum summarizing findings and recommendations of pedestrian
crossing evaluation and traffic analysis will be submitted as part of the 30% design submittal
with the AGENCY meeting with the CONSULTANT team to discuss the memorandum part of
receiving the 30% comments.
J .w
■ A Technical Memorandum summarizing findings and recommendations of pedestrian
crossing evaluation and traffic analysis.
West Valley Highway (Strander Blvd to 1-405) Improvements
25
There are numerous Third -Party Stakeholders along the corridor that require interaction with, and coordination on
behalf of the AGENCY by the CONSULTANT. These Stakeholders have varied interests and jurisdictional authority
within the footprint of the project. These Stakeholders (and their interests) include, but are not limited to;
1. WSDOT — As West Valley Highway is designated as State Route 181, WSDOT in turn has significant
jurisdiction of the roadway components within the right-of-way. The level of WSDOT jurisdiction is
dependent on the City's population through which a State Highway passes as codified in RCW 47.24 and
WAC 468-18-OSO, as well as agreed to between WSDOT and the Association of Washington Cities per the
April 30, 1997 agreement entitled, "City Streets as part of State Highways Guidelines". There is a key
population threshold of 22,500 for Cities above and below which maintenance and construction
responsibilities vary. Per the United States Census Bureau, the 2017 population of Tukwila is 20,144 with
an average annual growth rate of from 2010 of 0.87%. At this rate Tukwila is expected to reach the 22,SOO-
population threshold by 2030 and therefore for purposes of this scope will be considered as a City under
22,500 for the PROJECT's duration. The CONSULTANT will prepare the appropriate plan series for WSDOT
on behalf of the AGENCY as necessary to construct the PROJECT. For this PROJECT WSDOT shall provide
timely review and comments of the following construction plan series;
a. Channelization Plans (Draft and Final)
b. Traffic Signal Modification Plans (Draft and Final)
c. Pedestrian Crossing Signal Plans (Draft and Final)
d. Traffic Control Plans (Draft and Final)
2. Seattle Public Utilities (SPU) — As previously stated in the Scope, SPU operates and maintains a 60 -inch
transmission main that crosses WVH in the vicinity of the new pedestrian bridge over the Green River.
Together with the AGENCY, the CONSULTANT will arrange a series of meetings with SPU that include;
a. A Project Kickoff Meeting to discuss the need and plan for potholing the transmission main
b. A field meeting with the Contractor performing the potholing, an AGENCY representative, a
CONSULTANT representative, and appropriate SPU staff once the right-of-way limits have been
defined by the CONSULTANT
c. An office meeting with the AGENCY and SPU to discuss the CONSULTANT's findings regarding;
i. Right -of -Way limits;
ii. Limits of the existing steel casing near the eastern right-of-way margin;
iii. Depth to pipe casing;
iv. Geotechnical recommendations for slope treatment above the pipe casing to
accommodate a wider road as warranted;
West Valley Highway (Strander Blvd to 1-40S) Irnprovements
26
v. Structural recommendations for accommodating a wider road that exceeds the footprint
of the existing casing.
3. Puget Sound Energy (PSE) — Is known to have large diameter high voltage buried conduits along WVH that
may conflict with new storm sewer or new sidewalk infrastructure. Also, the Interurban Trail the follows
PSE's overhead transmission lines and bisects Longacres Way in the vicinity of Nelson Place. In this same
vicinity there is a parcel of land that per King County's Parcel Viewer is without defined ownership. It is
possible that PSE is the underlying owner. Upon completing preparation of the topographic and survey map
and development of a 30% Plan, up to two (2) meetings will be arranged by the CONSULTANT with the
AGENCY and PSE to discuss the CONSULTANT's findings, potential conflicts, and reach consensus on
practical design solutions to complete PROJECT Contract Documents. The CONSULTANT will make every
practical accommodation to avoid impact to PSE's facilities. If easements or right-of-way acquisition is
required to complete the PROJECT as envisioned, a supplement shall be prepared for the CONSULTANT to
develop such property agreements.
4. Sound Transit (ST) — manages and operates the Tukwila Station multi -modal transit hub at the eastern
terminus of the PROJECT. Along the Longacres Way corridor, the PROJECT proposes to widen, modify, or
affect infrastructure potentially within its property. Upon completing preparation of the topographic and
survey map and development of a 30% Plan, up to two (2) meetings will be arranged by the CONSULTANT
with the AGENCY and ST to discuss the CONSULTANT's findings, potential conflicts, and reach consensus on
practical design solutions to complete PROJECT Contract Documents. The CONSULTANT will make every
practical accommodation to avoid impact to ST's facilities. If easements or right-of-way acquisition is
required to complete the PROJECT as envisioned, a supplement shall be prepared for the CONSULTANT to
develop such property agreements.
S. Union Pacific Railroad (UPRR) — manages and operates a freight mainline that bisects Longacres Way
towards the eastern terminus of the PROJECT with an estimated right-of-way width of 100 -feet. Its
overhead trestle constrains the potential width of a shared use path approaching the Tukwila Station. As
discussed in other sections of the Scope, an existing retaining wall beneath this trestle may need to be
relocated and rebuilt higher to allow for adequate pedestrian horizontal clearance. In this same vicinity
there is a parcel of land that per King County's Parcel Viewer is without defined ownership. It is possible
that UPRR is the underlying owner. Upon completing preparation of the topographic and survey map and
development of a 30% Plan, up to two (2) meetings will be arranged by the CONSULTANT with the AGENCY
and UPRR to discuss the CONSULTANT's findings, potential conflicts, and reach consensus on practical
design solutions to complete PROJECT Contract Documents. The CONSULTANT will make every practical
accommodation to avoid impact to UPRR's facilities. If the AGENCY desires to engage with the UPRR to
affect construction of a new retaining wall beneath the trestle, as part of a supplemental agreement the
CONSULTANT will prepare the Right of Entry/Temporary Use of Railroad Property permit. The AGENCY will
be required to pay all required fees.
There may be other Stakeholders with a vested interest in the project that may be discovered during the
design process. The AGENCY and the CONSULTANT will do their best to identify these Stakeholders and
collaboratively work together to address their concerns throughout design.
West Valley Highway (Strander Blvd to 1-405) Improvements
2.7
The following sections highlight specific work sub -elements to be accomplished in coordinating with
Stakeholders. The following list is not intended to be all inclusive, but to highlight the most important
sub -elements. All work sub -elements are to be submitted for review in accordance with the
descriptions above.
Channelization plans OT Approval)
CONSULTANT shall prepare the Channelization Plan for Approval for improvements along West Valley Highway per
WSDOT standards and the Practical Design approach for accommodated competing multi -modal interests.
The WSDOT Northwest Region Channelization Plan Checklist will be used as a guide for submittal procedure.
Related design variances (deviations, exceptions, or justifications) are included in this task. No design variances are
included in this scope as existing conditions do not appear to be constrained.
Submittals of the Channelization Plan for Approval will be prepared to the Draft and Final completion levels.
Comments from the AGENCY and WSDOT will be reflected in each subsequent submittal. Comments will be
addressed in a written response letter to be furnished with the second and third submittals.
CONSULTANT shall lead the coordination effort between the design team and WSDOT with up to two (2) meetings
for the coordination effort required for plan approval.
■ It is believed based upon available GIS and Aerial mapping, that the existing face of curb to face of
curb limits between Strander Blvd and Longacres Way can support two outside 12 -foot travel lanes
and 5 interior 11 -foot travel lanes. In the CONSULTANT's interpretation of WSDOT's Practical Design
section as defined in its Design Manual, such a lane configuration is appropriate and should be
supported by WSDOT. Doing so manages the PROJECT'S overall costs and greatly reduced the impact
of stormwater management that would be required of the project.
■ The westerly curb line between Longacres Way and the 1-405 Ramps is adequate and will be allowed
to remain in its current position
■ An easterly curb line and sidewalk (without shoulder) will be constructed as part of a new travel lane
through this segment.
■ Information developed in Work Element #7 regarding vehicle queues will guide the length of vehicle
storage to be provided throughout the corridor
■ Information developed in Work Element #7 regarding vehicle travelling speeds will guide the posted
speed limit of the corridor (currently 40 mph, but may be lowered in discussions with WSDOT),
geometry of striping, and clear zone setbacks
■ One full-size (22x34) Draft Channelization Plan for Approval sheets at 1" = 50' scale (3 full-size sheets)
submitted electronically (Adobe PDF)
■ One full-size (22x34) Final Channelization Plan for Approval sheets at 1" = 50' scale (3 full-size sheets)
signed and submitted electronically (Adobe PDF)
West Valley Highway (Strande� Blvd to 1-405) Improvements
28
Traffic & Pedestrian Signal Plans (WSDOT Approval)
CONSULTANT shall prepare the Signal Plans for approval for improvements along West Valley Highway per WSDOT
standards and the Practical Design approach for accommodating competing multi -modal interests.
The WSDOT Northwest Region Signals Plan Checklist will be used as a guide for submittal procedure. Related design
variances (deviations, exceptions, or justifications) are included in this task. No design variances are included in this
scope as existing conditions do not appear to be constrained.
Submittals of the Signal Plan for Approval will be prepared to the Draft and Final completion levels. Comments
from the AGENCY and WSDOT will be reflected in each subsequent submittal. Comments will be addressed in a
written response letter to be furnished with the second and third submittals.
CONSULTANT shall lead the coordination effort between the design team and WSDOT with up to two (2) meetings
for the coordination effort required for plan approval.
+r r
■ It is assumed that the mid -block pedestrian crossing across West Valley Highway will be either a full
pedestrian signal or HAWK beacon.
■ It is assumed that only minor improvements will be needed to the existing signal system at SR181 and
Longacres Way including signal head replacement/relocation, minor re -wiring, and conversion of
pedestrian crossing infrastructure to APS.
Deliverables:
■ One full-size (22x34) Draft Signal Plan for Approval sheets at 1" = 20' scale (3 full-size sheets)
submitted electronically (Adobe PDF)
■ One full-size (22x34) Final Signal Plan for Approval sheets at 1" = 20' scale (3 full-size sheets) signed
and submitted electronically (Adobe PDF)
Traffic Control Plans (WSDOT Approval)
CONSULTANT will prepare Traffic Control Plans for the Contractor's use in constructing the proposed
improvements along WVH and Longacres Way. Since this is a federally -funded project, site-specific traffic control
plans will be required per WSDOT Local Agency Guidelines (LAG) Manual standards. As WVH is a State Route,
these Traffic Control Plans must be reviewed and approved by WSDOT in advance of construction.
Construction activities along West Valley Highway will likely be divided into multiple phases to modify the roadway's
channelization and widen area sidewalks while continuing to accommodate vehicular and pedestrian traffic during
construction.
Traffic control plans will be prepared to City of Tukwila and WSDOT standards, as applicable. In reviewing the
existing non -motorized network, pedestrians can be easily routed around the opposite sides of the street along
WVH. For Longacres way there will be some constraints beneath the UPRR trestle that could be managed by
timing work outside of AM and PM peak usage of the Tukwila Station.
West Valley Highway (Strander Blvd to I-405) Improvements
29
Deliverables:
■ One full-size (22x34) Draft Traffic Control Plan for Approval sheets at 1" = 20' scale (5 full-size sheets)
submitted electronically (Adobe PDF)
■ One full-size (22x34) Final Traffic Control Plan for Approval sheets at 1" = 20' scale (5 full-size sheets)
signed and submitted electronically (Adobe PDF)
West Valley Highway (Strander Blvd to 1-405) Improvements
30
Construction of new and replacement of existing pavement both pollution generating and non -pollution
generating are expected to be part of this project. To comply with the 1972 Clean Water Act, the National
Pollution Discharge Elimination System (NPDES) was developed. For compliance within King County and as
the City of Tukwila has adopted the County's 2016 Surface Water Design Manual (KCSWDM), it will be used as
the regulatory basis for all stormwater elements associated with this PROJECT.
CONSULTANT will prepare a Pre -Design Record document summarizing the various stormwater requirements
associated with this project to be included in an appendix of the Stormwater Technical Information Report
(TI R).
The CONSULTANT will prepare site assessment maps showing existing drainage features and drainage
patterns within the WVH project corridor and any relevant adjacent properties. Work elements include;
■ Create existing drainage condition maps which will illustrate existing drainage features and drainage
patterns. The existing drainage condition maps will be derived from the topographic survey base map
created for this PROJECT.
■ Conduct site reconnaissance to verify drainage features and drainage patterns.
■ Create soil map showing soil types — Natural Resources Conservation Service (NRCS) — Consultant will
acquire NRCS survey maps.
■ Create basin/TDA map which delineates the on-site project basin(s) and shows where the PROJECT
site is relative to the overall drainage basin that it lies within. AGENCY mapping, its 2013 Stormwater
Comprehensive Plan, and records to be consulted for the overall drainage basin information.
■ Create change in land use area maps to identify existing and proposed impervious areas that will be
used for the threshold determination in accordance with the stormwater standards.
emy1muffom
■ Flow control is not required for this PROJECT given the anticipated amount of new impervious area
created in both drainage basins is less than the threshold quantity.
■ Water quality is not required for this project given the anticipated amount of new pollution
generating impervious area created in both drainage basins is less than the threshold quantity.
■ Per the AGENCY's 2013 Comprehensive Plan all of Longacres Way and the eastern half of WVH
between Longacres Way and the 1-405 Ramps drains to the east, away from the Green River. This
creates two distinct drainage basins within the PROJECT site.
■ No new outfalls at the Green River will be constructed. Existing outfalls will be connected to
upstream.
■ City will provide electronic GIS information on existing stormwater system that CONSULTANT will use
to determine existing conditions.
West Valley Highway (Strander Blvd to 1.405) Improvements
31
■ Existing drainage condition maps, to be included in the appendix of the Stormwater Technical
Memorandum.
■ Soil map, to be included in the appendix of the Stormwater Technical Memorandum.
■ Basin map, to be included in the appendix of the Stormwater Technical Memorandum.
■ Change in land use area maps, to be included in the appendix of the Stormwater Technical
Memorandum.
■ .'
The Consultant will prepare preliminary storm pipe conveyance capacity calculations for new pipe segments
proposed as part of the improvements. This work element includes;
■ Prepare preliminary pipe sizing calculations, using full -flow conditions with the Manning equation and
the Rational Method (Stormshed 3G).
■ Pipe conveyance calculations will not be performed for any existing pipe systems to remain or the
main existing trunk line which the new on-site conveyance system will be tying into.
■ There will be no upgrades to any of the existing storm drain segments that are to remain upon project
completion.
■ Gutter flow analysis will not be required as part of this project. Inlet spacing will be determined
according to the City's design standards.
■ Preliminary pipe conveyance calculations, to be included in the appendix of the Stormwater Technical
Memorandum.
9.4. Stormwater Technical Information Report (TIR)-Per eet
Perteet will prepare a Stormwater Technical Information Report (TIR) with the contents limited to the task
items described in this Scope of Services. The report will include the items outlined in the KCSWDM in the
written descriptions of existing and post project conditions as well as appendices containing basin maps,
design criteria, water quality treatment calculations and conveyance calculations.
■ Flow control is not required.
■ Water quality treatment is not required.
■ A Department of Ecology Construction Stormwater General Permit is not required as the area of
disturbance is anticipated to be below 1 acre in total.
Deliverables:
■ Draft and Final Stormwater Technical Information Report (TIR).
West Valley Highway (Strander Blvd to I-40.5) Improvements
32
9.5. Stormwater QA/QC Deliverables
An internal Consultant quality assurance/quality control review of deliverables will be conducted, as well as
confirmation that comments received have been addressed. A record of comments received will be
maintained. Response to each comment received will be tracked to confirm that they have been addressed.
West Valley Highway (Strander Blvd to 1-405) Improvements
33
The CONSULTANT will prepare 30%, 60%, 90%, 100%, and final Bid Ready Contract Documents (Plans,
Specifications, & Estimates) for AGENCY review, comment, approval, and advertisement. The AGENCY will compile
a written response log to facilitate the CONSULTANT's tracking of all comments and for efficient inclusion in the
contract documents. The CONSULTANT will maintain design documentation including design calculations.
CONSULTANT will develop the following Plans all at 1"=20' plotted at full-size except for intersection and driveway
details at 1"=10' plotted at full-size:
West Valley Highway (StranderBlvd to 1 405) Improvements
34
Submittal Phase
Estimated
Bid
Sheet Title
Sheets
30%
60%
90%
100%
Ready
Party
Cover Sheet
1
X
X
X
X
X
TT
General Notes
1
X
X
X
X
X
TT
SWPPP Sheet
1
X
X
X
X
X
TT
Alignment and Existing Conditions
6
X
X
X
X
X
1AG
Traffic Control Plan
4
X
X
X
X
TT
Traffic Control Details
2
X
X
X
X
TT
Site Prep w/ Erosion Control
4
X
X
X
X
TT
Drainage Conveyance Plan
7
X
X
X
X
TT
Drainage Crossing Profiles
5
X
X
X
X
TT
Drainage Conveyance Details
3
X
X
X
X
TT
Roadway Typical Sections (WVH)
2
X
X
X
X
X
TT
Roadway Typical Sections (Longacres Way)
1
X
X
X
X
X
TT
Roadway Grading & Paving Plan (WVH)
3
X
X
X
X
X
TT
Roadway Grading & Paving Plan (Longacres Way)
1
X
X
X
X
X
TT
Roadway Grading & Paving Details
1
X
X
X
X
TT
Intersection Grading & ADA Ramp Details
3
X
X
X
TT
Driveway Grading & Details
4
X
X
X
TT
Retaining Wall / Structural Details
1
X
X
X
X
TT
Channelization Plan for WSDOT
3
X
X
X
X
X
TT
Channelization Detail for WSDOT
1
X
X
X
X
X
TT
Channelization & Signing Plan
4
X
X
X
X
TT
Channelization & Signing Details
1
X
X
X
X
TT
Signal Modification Plans & Details
3
X
X
X
X
TPO
Pedestrian Signal
3
X
X
X
X
X
TPO
Landscaping, Irrigation, & Urban Design Plans
4
X
PT
Landscaping, Irrigation, & Urban Design Details
4
X
PT
Standard Plans
6
X
X
X
X
TT
Estimated # of Sheets
79
West Valley Highway (StranderBlvd to 1 405) Improvements
34
1 . . 30% Preliminary Plans and Engineer's Opinion of Construction Cost
CONSULTANT shall prepare 30% Plans and Engineer's Opinion of Construction Cost per the work elements and
Sheet List described in this SCOPE.
■ The Once the Basis of Design has been completed and the AGENCY and WSDOT have both confirmed
the preferred project footprint, the 30% design will commence;
■ One full-size (22x34) copy of Plans submitted electronically (Adobe PDF);
■ One copy of the Engineer's Opinion of Construction Cost (MS Excel)
1 . 1 • r '' •' s s 11111,111 11s11 iiiiiiii•
CONSULTANT shall prepare 60% Plans, Technical Specifications and engineer's opinion of construction cost
estimate (PS&E) per the work elements and Sheet List described in this SCOPE. Constructability Review and
QA/QC activities are an inherent part of this element.
Deliverables:
■ One full-size (22x34) copy of Plans submitted electronically (Adobe PDF);
■ One copy of the Engineer's Opinion of Construction Cost (MS Excel)
MUMM1.1 "� '
CONSULTANT shall prepare 90% Plans, Technical Specifications and engineer's opinion of construction cost
estimate (PS&E) per the work elements and Sheet List described in this SCOPE. Constructability Review and
QA/QC activities are an inherent part of this element.
Deliverables:
■ One full-size (22x34) copy of Plans submitted electronically (Adobe PDF);
■ One copy of Technical Specifications at 90% level document per LAG, WSDOT and City of Tukwila
templates, (MS Word);
One copy of the Engineer's Opinion of Construction Cost (MS Excel)
10.4. 100% Plans, Specifications & Estimate (PS E);
CONSULTANT shall prepare 100% Plans, Technical Specifications and engineer's opinion of construction cost
estimate (PS&E) per the work elements and Sheet List described in this SCOPE. Constructability Review and
QA/QC activities are an inherent part of this element.
ORTIMMITWOM
■ The AGENCY will provide the CONSULTANT the appropriate "Front End" documents for the Contract
Documents package in MS Word form which may include, but is not limited to;
West Walley Highway (S'trander Blvd to 1-405) Improvements
35
o Bidders Checklist
o Notice to Bidders
o Terms and Conditions
o Non -Collusion Declaration
o Mandatory Bidder Responsibility Criteria
o Subcontractor Responsibility Criteria
o Mandatory Bidder Responsibility Checklist
o Mandatory Subcontractor Responsibility Checklist
o Bid Schedule
o Bid Proposal
c Signature Page - Bid Proposal
o Notary Authentication - Bid Proposal
o UDBE Utilization Certification
o UDBE Written Confirmation Document
o Subcontractor List
o Wage Law Compliance Responsibility Criteria
o Bid Bond
o Bid Bond Deposit
o Public Work Agreement
o Signature Page Agreement
o Payment and Performance Contract Bond
o Retainage Investment Option
o Escrow Agreement
o Saving Account Agreement
■ For these documents listed above for which the City does not have a standard template, the
CONSULTANT can provide its standard template in substitution upon request.
■ The Agency shall provide a complete list of the form, agreements, templates it wishes to
include for the Contract Documents package.
■ One full-size (22x34) copy of Plans submitted electronically (Adobe PDF);
■ One copy of complete Contract Documents package per LAG, WSDOT and City of Tukwila templates
and inclusive of all "front end" documentation (MS Word);
■ One copy of the Engineer's Opinion of Construction Cost (MS Excel)
10.5. Act -Steady Submittal
CONSULTANT team will incorporate any remaining changes and prepare an Ad -Ready submittal package of
the PROJECT 100% Plans, Technical Specifications and engineer's opinion of construction cost estimate
(PS&E). Constructability Review and QA/QC activities are an inherent part of this element.
■ One full-size (22x34) signed copy of Plans submitted hard copy and electronically;
West Valley Highway (Strander Blvd to 1-405) Irnprovernents
36
■ One copy of Technical Specifications at 100% level document per LAG, WSDOT and City of Tukwila
templates, in MS Word format;
■ All topography and design basemapping provided for ArcGIS geodatabase with feature class data
The following sections highlight specific work sub -elements to be accomplished in preparing the PS&E
bid document set. The following list is not intended to be all inclusive, but to highlight the more
important sub -elements. All work sub -elements are to be submitted for review in accordance with the
sheet schedule above.
Retaining Wall and Structural Plans
In conversations with the AGENCY, review of existing documentation, our understanding of the PROJECT, and the
CONSULTANT'S engineering experience, retaining wall and structural details are expected to be limited to gravity
block walls approximately 6 -feet in height and confined to beneath the UPRR Trestle crossing and the NE
quadrant of WVH at Longacres Way. Other assumptions include;
■ The CONSULTANT will have developed a Geotechnical Memorandum identifying what bearing
pressures would be appropriate for a gravity wall of the type, size, and location(s) imagined.
■ It is not anticipated, but indeterminant at this time, whether significant structural design will be
required to bridge SPU's existing 60 -inch diameter transmission main. Once the CONSULTANT has
assessed whether the casing extends to the toe -of -slope, further determinations can be made, in
consultation with the AGENCY and SPU, as to the most appropriate design approach for the proposed
design.
■ As the existing stormwater outfall is understood to remain in its existing condition, no additional
structural outfall structures are expected.
■ As stormwater flow control and water quality treatment are not expected to be a factor, structural
design of vaults or similar features is also not expected.
■ It is not anticipated that any significant structural design will be required to bridge SPU's existing 60 -
inch transmission main.
Urban Design, Landscaping, and Irrigation Plans
Urban design and landscape elements are needed along both WVH and Longacres Way to provide visual connection
and continuity between the previously constructed nodes of the Pedestrian Bridge and the Tukwila Station.
Landscaping is also required to address shoreline and buffer impacts to the Green River to comply with
environmental permitting requirements. The AGENCY has provided CONSULTANT the construction plans of the
Pedestrian Bridge including Urban Design, Landscaping, and Irrigation Plans.
■ The Urban Design Palette developed for the Pedestrian Bridge will be adequate for use on this project
■ The Landscape Plant Palette developed for the Pedestrian Bridge will be adequate for use on this
project
■ Urban design and Landscaped features similar to the existing features developed for the Pedestrian
Bridge shall extend along the widened "shared use path" starting from the Pedestrian Bridge and
West Valley Highway (Strander Blvd to 1-405) Irnprovements
3'7
following the west side of SR 181 to the Longacres Way intersection and then along the south side of
Longacres Way to the east side of the UPRR trestle. Other sidewalk sections throughout the project
corridor will receive only limited special urban design and landscaping treatment in select, individual
locations as appropriate to maintain the visual urban design and wayfinding elements.
■ Irrigation will be estimated on a square footage basis; irrigation design will not be prepared.
■ Restoration back of sidewalk will be done using similar treatments to the existing conditions including
but not limited to: grass sod, gravel, asphalt, approved seed mix. The level of these improvements at
this point is indeterminant to the CONSULTANT. To ensure adequate construction funding is available
to construct the proposed aesthetic elements as described herein, the CONSULTANT will do its best to
interpret the level and extents of improvements desired by the AGENCY for Urban Design,
Landscaping, and Irrigation Plans only through the 30% level and also develop a thorough EOCC.
Dependent upon the extent of improvements desired by the AGENCY and as funds allow, a
supplemental scope and fee can be developed to bring the Urban Design, Landscaping, and Irrigation
Plans to Contract Document status for WVH, or Longacres Way or both.
Right -of -Way acquisition is not currently anticipated but could become necessary as the PROJECT progresses.
DCI Engineers has been retained in case Right -of -Way support is needed. Right -of -Way support is not
included in the SCOPE. Any Right -of -Way services requested by the AGENCY will be processed as a
Supplement to this Agreement.
Rpm
The AGENCY may elect to retain the CONSULTANT to provide bidding support during the advertisement
period to address Contractor questions or to provide supplemental information to the AGENCY is support of
any addendums that it deems are warranted. Bid Period services are not included in this scope of work.
INT "11F, 11 7019901"IrMIMM
The AGENCY may contract with the CONSULTANT to provide certain services during the construction period
which may include, but not limited to; construction engineering support, construction inspection,
construction documentation control, and construction management. At the time of Construction Award a
supplement can be prepared to define exactly what services the AGENCY would like the CONSULTANT to
perform.
West Valley Highway (Strander Blvd to 1405) Improvements
38
Exhibit B
DBE Participation
TranTech Engineering, LLC (Prime CONSULTANT) is a certified Underutilized, Disadvantaged Business
(UDBE) D2W0025137. Our Partner, 1 Alliance Geomatics, is also a certified UDBE (D4M0022928). As such, we
expect to exceed the mandatory 14`/o DBE goal on this project.
Agreement Number:
Exhibit 8 - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 03/29/2019 Page 1 of 1
Exhibit C
Preparation and Delivery of Electronic Engineering and Other Data
In this Exhibit the agency, as applicable, is to provide a description of the format and standards the consultant is
to use in preparing electronic files for transmission to the agency. The format and standards to be provided may
include, but are not limited to, the following:
I. Surveying, Roadway Design & Plans Preparation Section
A. Survey Data
Please see Exhibit A -Scope of Work for description of format and standards to be used.
B. Roadway Design Files
Please see Exhibit A -Scope of Work for description of format and standards to be used.
C. Computer Aided Drafting Files
Please see Exhibit A -Scope of Work for description of format and standards to be used.
Agrcemcnt Number:
Exhibit C -Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 03/29/2019 Page f of 4
D. Specify the Agency's Right to Review Product with the Consultant
E. Specify the Electronic Deliverables to Be Provided to the Agency
As needed per Exhibit A
F. Specify What Agency Furnished Services and Information Is to Be Provided
See Exhibit A
Agreement Number:
Exhibit C - Local Agency ME Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 03/29/2019 Page 2 of 4
II. Any Other Electronic Files to Be Provided
Please see Exhibit A -Scope of Work for electronic deliverables per task.
III. Methods to Electronically Exchange Data
Email, CD, flash drive, file share, FTP site.
Exhibit C - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 03129/2019 Page 3 of 4
A. Agency Software Suite
B. Electronic Messaging System
Outlook, text
C. File Transfers Format
Exhibit C - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 03/29/2019 Page 4 of 4
See attached Exhibits
Exhibit D
Prime Consultant Cost Computations
Agreement Number:
Exhibit D - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 03/29/2019 Page 1 of 1
Exhibit D
Prime Consultant Cost Computations
FEE SUMMARY LA
WORK ELEMENTS
City of Tukwila
West Valley Highway (1-405/Strander Blvd.)
E n g i n e e r i n 9
L L C
1.0 Project Management-TranTecb Engineering
ZO Basis of Design-TranTech Engineering
3.0 Survey and Topographic Mapping -11 Alliance
4.0 Geotechnical Engineering -Landau Associates
5,0 Environmental Permitting -landau Associates
6,0 Public Outreach Support-TranTech Engineering
7,0 Traffic Ana lysis-Tra nspoGroup
8,0 WSDOTISPU and Stakeholder Coordination-TranTech Engineering
%0 Stormwater TIR-Perteet
10.0 Plans, Specifications and Engineer's Estimate-TranTech Engineering
10.0 Plans, Specifications and Engineer" Estimate-Perteet
10.0 Plans, Specifications and (Engineer's Estimate-TranspoGroup
$54,873
$11,169
$57,986
$8,254
$58,456
$3,022
$16,712
$8,743
$25,061
$241:1,271
$24,799
$21,,591
"ROPOSED CONSULTANT FEE $531,938
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Exhibit D
Prime Consultant Cost Computations
City of Tukwila
West Valley Highway (1-405/Strander Blvd.)
TranTech, LLC
Salary Escalation Cost (estimated)
Direct
Classification
Hrs. x
01% per year @
Rate
= Cost
1 Project Manager
242
$
60.50
$14, 1
2 Senior Civil Engineer
576
$
55.00
$31,680
3 Staff Civil Engineer
408
$
31,50
$12,852
4 Project Civil Engineer
492
$
39.00
$19,188
5 Const,ruc.tion Manager
88
$
79.00
$6,952
6 Senior Structural Engineer
6
$
70.00
$420
5 Project Structural Engineer
36
$
59.00
$2,124
8 Senior Structural Engineer
0
$
62.00
$0
9 Staff Structural Engineer 1
38
$
36.00
$1,368
10 Staff Structural Engineer 2
6
$
45.00
$270
11 Senior CAD Technician
426
$
40.00
$17,040
12 Office Engineer
152
$
43.00
$6,536
13 Administrative=.2
32
$
23.00
$736
14
0
Parking
$0
15
0
$0
16
0
$ 120.00
$0
17
0
$0.580 /mile
$ 174.00
$0
Total Hrs. 2502
Salary Cost
1,774
TranTech Total
$ 113,807
Salary Escalation Cost (estimated)
Escalation - °% of Labor Cast
01% per year @
0 year(s)
$0
Total Salary Cost
$
113,807
Overhead Cost @
14881% of Direct Labor
$
169,356
Net Fee @
30.0% of Direct Labor
$
34,142
Total Overhead & Net Fee Cost
$203,
TranTech Direct Expenses
No. Unit
Each
Cost
Reproduction Costs
Copies
500 pages @
$0.06 /page
$ 30.00
Reports
6 reports @
$15 /report
$ 90.00
Plans
8 sets @
$20 /set
$ 160.00
100% PS&E
1 sets @
$600 /set
$ 600.00
Ad -Ready PS&E
1 sets @
$600 /set
$ 600.00
Parking
0 @
$8
S -
Mail/Deliveries/Fed Ex
6 @
S20
$ 120.00
Mileage
300 miles @
$0.580 /mile
$ 174.00
Subtotal
$
1,774
TranTech Total
$
319,079
Subconsultants
rs
o a
Landau Associates, Inc.
396
$
66,710
Perteet, Inc.
332
$
49,860
1 Alliance
X
444
$
57,986
Transpo Group, Inc.
279
$
38,304
Total 0.0%
0.0% 0.0%
1,451
Subconsultant Total
0%
$
212,859
Direct Expenses Sub -Total (including
Subconsultants)
$
214,633
Total Costs
$ 531,938
(a) Rates shown reflect the typical compensation rate of employees assigned to the billing category listed.
Each category may have multiple employees assigned to that billing category and each employee
may have a different hourly rate of pay. Invoices will show employee's actual RAW labor rates, per contract Payment
Provisions.
(b) Classifications shown are for estimating purposes and not all-inclusive, the actual invoice will show our employee's
specific labor classification.
Page 1 of 1
P: X201912019027 - Tukwila West Valley Highu y1200 C-trarts1210 Pre -co Wt tlCity of Tukwila WV H,ghway Project TranTech FeeMASTER2-TOM
Printed: 5/14/2019, 11:34 AM
Exhibit D
Prime Consultant Cost Computations
Adw
MT Wa
Du to At�ot tate,
tit tent of rir risportU tin
May 22, 2018
TranTech Engineering, LLC
12011 NE I `t Street, Suite 305
Bellevue, WA 98005
Subject: Acceptance FYE 2017 ICR — Audit Office Review
Dear Mr. Kash Nikzad:
�i�ai� �uar¢,tfcr�Eb �t�au(�as�ir
"J ) . I 'u ,A, . I
Transmitted herewith is the WSDOT Audit Office's memo of "Acceptance" of your
firm's FYE 2017 Indirect Cost Rate (ICR) of 148.81 %. This rate will be applicable for
WSDOT Agreements and Local Agency Contracts in Washington only. This rate may
be subject to additional review if considered necessary by WSDOT. Your ICR must be
updated on an annual basis.
Costs billed to agreements/contracts will still be subject to audit of actual costs, based
on the terms and conditions of the respective agreement/contract.
This was not a cognizant review. Any other entity contracting with your firm is
responsible for determining the acceptability of the ICR.
If you have any questions, feel free to contact our office at (360) 705-7019 or via email
ct�r�,t.tls.aritt�ti�5�<t�,�� ,doe.4��t.4_=rev.
Regards;
ERIK K. JONSON
Manager, Consultant Services Office
EKJ:kms
Jonson, Erik
May 23 2018 8:37 AM
Exhibit D
1 of 3
Acceptance ICR Audit oltice Review
Direct Labor
Exhibit D
Prime Consultant Cost Computations
TranTech Engineering LLC
Indirect Cost Rate Schedule
For the Year Ended December 31, 2017
Financial
Statement TranTech Accepted
Description Amount Adj. Ref. Amount "/„
5966,481
5966,481 100.00%
Indirect Cost:
Fringe Benefits
PTO
587,494
$87,494
9,05'%,
Holiday
43,631
43,631
4.51'%
Payroll Taxes
125,191
($3,746)
1-I
121,445
12.57%
Ilealth Insurance
147,225
147,225
15.23'%
Workers' Comp. Insurance
3,401
3,401
0.35'%,
SIMILE IRA Employer Match
34,384
34,384
3.56%
Total Fringe Benefits
5441,326
(`;;3,746)
5437,580
45.28%
General Overhead
Indirect Labor -Admin
5307,825
5307,825
31.85'%,
Training Labor
22,873
22,873
2.37%
Bid & Proposal Labor
213,899
213,899
22.1 Vlo
Marketing Labor
972
(5972)
G
0
0.00%
Advertising Labor
2,173
(2,173)
C'
0
0.00'%,
Public Relations Labor
95
(95)
C
0
0.00(No
Direct Selling Labor
3,341
(3,341)
G
0
0.00'%o
Incentive Bontts
48,875
(48,875)
B
Indirect Contract Labor
21,941
21,941
227'%,
Advertising
3,137
(3,052)
C
85
0.01'%,
Automobile
38,164
38,164
3.95'%,
Computer
30,363
30,363
3.14"r'o
Depreciation & Amoniatiori
8,765
8,765
0.91'%,
Dues & SubscriptionS
10,216
(2,154)
C
8,062
0.83"/o
Employee Crain/Recruit/Moving
2,878
2,878
0.30'%,
Insurance
34,876
34,876
3.61'%,
Interest
34,727
(34,727)
1)
0
0.00%
Maintenance & Rcpairs
1,941
1,941
0.20'No
Professional fees
37,493
37,493
3.88'%,
Public Relations Fxpensc
0
0
0.00'%7
Rent
141,852
(5,435)
F
136,417
14.1 PN)
Supplies & Miscellaneous
30,021
(500)
1
29,521
3.05' o
`Faxes & Licenses
45,974
45,974
4.7W/o
1 elephone
40,208
40,208
4.161N)
Travel
8,727
(45 1)
A, C
8,276
0.86%
Travel - Meals
16,053
(10,898)
A
5,155
0.53`„
ExhibitD
2 of 3
Exhibit D
Prime Consultant Cost Computations
TranTech Engineering LLC
Indirect Cost Rate Schedule
For the Year Ended December 31, 2017
Description
Financial
Statement
Amount
TranTech
Adj. Ref,
Accepted
Amount %
Utilities
5,923
5,923 0.61 "No
Total General Overhead
`);1,113,312
(x112,672)
$1,000,640 103.53%
Total Indirect Costs & Overhead
$1,554,638
($116,418)
$1,438,221 148.81%
Indirect Cost Rate
160.8611,
148.81%
TranTech Engineering LLC-' - Aecepled by KK 5/22/2018
"Indirect Cost Rule still subject to WSDOT Audi!"
References
TranTech Adjustments:
A 1_odging, meal, and mileage rates in excess of federal travel regulation unallowable per 48 CFR 31205-46(x)(2).
11 Adjustment ($48,875) for reasonableness, per 48 CFR 31.201-3.
C Public relations and advertising unallowable per 48 CFR 31.205-1,
1) Interest unallowable per 48 CFR 31.205-20-
1: ContribUtlOnS unallowable per 48 CFR 31.205-8.
1= Unallowable costs of ($5,435) idle capacity per 48 CFR 31.205-17(c).
G Promotional marketing unallowable per 48 CF1Z 31.205-1 and 31.205-38.
11 Directly associated cost to unallowable advertising and publice relations labor and bonuS per 48 (F1Z 31.201-6(a).
2
Exhibit D
3of3
Exhibit E
Sub -consultant Cost Computations
Refer to section VI "Sub -Contracting" of this AGREEMENT.
See attached Exhibits
Agreement Number:
Exhibit E - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 0312912019 Page 1 of 1
Exhibit E
Subconsultant Cost Computations
E1: Landau Associates, Inc.
E.2: Perteet, Inc.
E.3: 1 Alliance, LLC
EA: Transpo Group, Inc.
. . . .......... . . .
Exhibit E.1
City of Tukwila
West Valley Highway (I AOI Strander Blvd.)
Landau Associates, Inc. 1 2 3 4 5 B r 119 11
6
- S
6
S
4
Work
Mok Elemerit0
Wm u1
W`V,
n,
"a
1
1 71
V,'1
;r,0
Total Total
RAW Total Total , ToM Total Total TdM
Total
iTotal S W1
Total
TOW
hrs his
hrs Ws hrs hrs his hrs, tars
bra
menarate eiic
Hurts —
'00
... . .. .............. — --------
Geotechnical Research
4 1
FwAl Expkc~s a.M La W,1101 �( Imilmg
12
14
S B 4
3 54%
42
Gentwrmac* Evwualon, Refxmj. arid Meetings
4
16
10
6 4
40
v"',
Work Eloment 4.0 Total
6
16
22,
6 4
S4
$86007
$som
13$4%
6.00
Envii onriwalat Per mi Ili nq
. . . .
�4
5 05%
S4, k1
�,4 g, 1
52
WSOOT NEP4 Caseganc!W Exdown Forrn
18
8
26
6-57%
5)B
Hwar(Wus Maleaalo Untai Cofrovi
4
6 6
56
S�,l48
VVV
1414%
5 R3
iESIA) DOrqcal Aswssment (BA), (ER i� Eva4oIjon
40
1c)
10 4
64
5 11
$1 I 3f,t
16,16%
5
Cullurar Re"urces
le
4
T45,7j-,:1A
$,,, o r -A
364%
40
. . . . . .... . ....... . ...
52
13,13%
S'1,1'1r5"
'yj
$3 Q,5
S 5 38
5.7
vVetlanWNaterway De-ltnemon
4
20
2
26
657%
58
Okmrwamium
4
24
8 10
46
1
u
11,62%
M Uwlm LnIt ndbAw—Psa. . ........................... . .............
10)
110
2,539
4
28
' tIM
:� ilpl
707%
. . . ...... .
Work Etoment 5.0 Total
. . . . . . . . . . . . . . . .................................................................. . . . ... ..
170
.. .....
2.4 78
40 30
342
$W386
. ...........
$W,386
86.36%
. . . . . . ...................... . ......
EXPENSES
.
SALARY ESCALAI ION
EPROJECT WOR RK ELEMENTS TOTALS
S 170 40 ze 22 46 3439
_
:�G
$66,7101
M6,710
100.001
Page 1 of 1
Exhibit EA
City of Tukwila
West Valley Highway (1-405/Strander Blvd.)
Landau Associates, Inc.
Landau Associates, Inc. Total $ 66,710
Page 1 of 1
Printed: 5/9/2019, 6:52 PM
Total Hrs. 396
Direct
$
Classification
Hrs. x
Rate =
Cost
1
Principal
6
$
80.29
$482
2
Senior Associate
170
$
61.30
$10,421
3
Associate
0
$
52.75
$0
4
Senior
40
$
50.00
$2,000
5
Senior Project
0
$
41.35
$0
6
Project
78
$
37.31
$2,910
7
Senior Staff
22
$
31.74
$698
8
Staff/Senior Technician II
0
$
31.50
$0
9
Assistant/Senior Technician 1
0
$
23.00
$0
10
Project Coordinator
46
$
33.66
$1,548
11
CAD/GIS Technician
34
$
39.00
$1,326
12
Technician
0
$
20.00
$0
13
Support Staff
0
$
2.5.61
$0
14
0
$0
Landau Associates, Inc. Total $ 66,710
Page 1 of 1
Printed: 5/9/2019, 6:52 PM
Total Hrs. 396
Salary Cost
$
19,386
Salary Escalation Cost (estimated)
Escalation - % of Labor Cost
0% per year @ 0 year(s)
$0
Total Salary Cost
$
19,386
Overhead Cost @
212.49% of Direct Labor
$
41,192
Net Fee @
30.0% of Direct Labor
$
5,816
Total Overhead & Net Fee Cost
$
47,008
No. Unit Each Cost
Direct Expenses -Geotechnical
Mileage, Geotechnical
80 @ $0.58 /mile $ 46.40
Geotech lab testing
2 @ $100 $ 200.00
Direct Expenses -Geotechnical Subtotal
$
246.40
Direct Expenses -Environmental
Mileage
120 @ $0.58 /mile $ 69.60
Direct Expenses -Environmental Subtotal
$
69.60
Subtotal
$
316
Landau Associates, Inc. Total $ 66,710
Page 1 of 1
Printed: 5/9/2019, 6:52 PM
� Washington State
WI/ Department of Transportation
November 19, 2018
Landau Associates, Inc.
130 - 2nd Avenue South
Edmonds, WA 98020
Subject: Acceptance FYE 20187 ICR — CPA Report
Dear Mr. Dennis Hobbs:
Transportation Building
310 Maple Park Avenue S. E.
P.O. Box 47300
Olympia, WA 98504-7300
360-705-7000
TTY: 1-800-833-6388
www.wsdot.wa.gov
Exhibit EA
We have accepted your firms FYE 2018 Indirect Cost Rate (ICR) of 212.49% based on
the "Independent CPA Report," prepared by T. Wayne Owens, CPA. This rate will be
applicable for WSDOT Agreements and Local Agency Contracts in Washington only.
This rate may be subject to additional review if considered necessary by WSDOT. Your
ICR must be updated on an annual basis.
Costs billed to agreements/contracts will still be subject to audit of actual costs, based
on the terms and conditions of the respective agreement/contract.
This was not a cognizant review. Any other entity contracting with the firm is
responsible for determining the acceptability of the ICR.
If you have any questions, feel free to contact our office at (360) 705-7019 or via email
con sultantrates &..wsdot.wa.eov.
Regards;
Jonson, Erik
Nov 21 2018 10:05 PM
cc I
ERIK K. JONSON
Manager, Consultant Services Office
EKJ:rck
Acceptance ICR CPA Report
Exhibit E.1
LANDAU ASSOCIATES, INC.
STATEMENT OF DIRECT LABOR, FRINGE BENEFITS, AND GENERAL OVERHEAD
FOR THE YEAR ENDED JUNE 30, 2018
% of
Financial Stmt Unallowable Direct
Description Expense Costs FAR RefTotal Proposed Labor
Direct Labor $ 3,798,043 $ $ 3,798,043
INDIRECT COSTS
Fringe Benefits:
Vacation, sick, and holiday
$
701,541
$
$
701,541
Retirement plan
584,875
(279,182)
(1)
305,693
Employee group insurance
705,853
705,853
Incentive compensation
610,545
(13,188)
(2)
597,357
Payroll taxes
578,222
(4,034)
(3)
574,188
Workers compensation
30,789
30,789
Other employee benefits
78,726
(53,323)
(2)(4)
25,403
Total Fringe Benefits
!F---3-,290,551
$
(349,727)
$
2,940,824
77.43%
Ge ne ra I Ove rhe a d:
Indirect labor
$
2,695,011
$
(208,364)
(4)(5)(6)
$
2,486,647
Accounting Fees
45,193
45,193
Ad\,ertising
16,853
(16,853)
(4)(5)
-
Automobile expense
65,598
65,598
Bank charges
12,343
12,343
Contributions
19,528
(19,528)
(6)(7)
Depreciation and amortization
410,740
(20,448)
(8)
390,292
Dues and professional licenses
78,398
(45,173)
(4)(5)(8)(9)
33,225
Entertainment
9,509
(9,509)
(4)(11)
-
Insurance
213,676
213,676
Interest
27,213
(27,213)
(7)
-
Leased equipment
37,278
-
37,278
Meals expense
28,343
(403)
(12)(13)
27,940
Office supplies and postage
295,913
(5,831)
(2)
290,082
Professional services
163,106
163,106
Recruitment expense
15,715
15,715
Rent
764,351
764,351
Repairs and maintenance
49,322
-
49,322
Seminars and professional education
75,892
(174)
(4)
75,718
Supplies
57,766
(385)
(14)
57,381
Taxes
(211,771)
471,180
(15)
259,409
Telecommunications
218,207
-
218,207
Travel
107,897
(3,931)
(13)(16)
103,966
Recovery accounts
(197,299)
(197,299)
Total General Overhead
$
4,998,782
$--.113,-.3
68
$
5,112,150
134.60%
Total Indirect Costs
$
8,289,333
$ (236,359)$
8,052,974
212.03%
Facilities Capital Cost of Money (FCCM)
$
17,392
0.46%
See accompanying auditors' report and notes.
3
Exhibit E.1
LANDAU ASSOCIATES, INC.
DESCRIPTION OF FAR REFERENCES AND AUDIT ADJUSTMENTS
FOR THE YEAR ENDED JUNE 30, 2018
(1) 31.201-6 (a) Costs that are expressly unallowable or mutually agreed to be unallowable, including mutually agreed to be
unallowable directly associated costs, shall be identified and excluded from any billing, claim, or proposal applicable to a
Government contract.
(2) 31.205-13 (b) Employee morale, health, welfare, food service, and dormitory costs and credits - Costs of gifts are unallowable.
(3) 31.201-6 (a) Accounting for unallowable costs - When an unallowable cost is incurred, its directly associated costs are also
unallowable.
(4) 31.205-14 Entertainment costs - Costs of amusement, diversions, social activities, and any directly associated costs such as
tickets to shows or sports events, meals, lodging, rentals, transportation, and gratuities are unallowable.
(5) 31.205-1 (f) Public relations and advertising costs - Public relations and advertising costs designed to call favorable attention
to the contractor and its activities is unallowable.
(6) 31.205-6 (b) (2) Compensation for personal services - Compensation in excess of amounts determined to be reasonable are
unallowable.
(7) 31.205-20 Interest and other financial costs - Interest on borrowings (however represented) are unallowable, therefore, the
credit was added back to the overhead pool.
(8) 31.205-8 Contributions or donations - Contributions or donations are unallowable.
(9) 31.205-22 (a) (1) Lobbying and political activity costs - Costs associated with attempts to influence the outcomes of any
Federal, State, or local election, referendum, initiative, or similar procedure, through in kind or cash contributions,
endorsements, publicity, or similar activities are unallowable.
(10) 31.205-49 Goodwill - Any costs for amortization, expensing, write-off, or write-down of goodwill (however represented) are
unallowable.
(11) 31.205-51 Costs of alcoholic beverages - Costs of alcoholic beverages are unallowable.
(12) 31.201-2 (d) Determining allowability - Costs not supported with documentation are unallowable.
(13) 31.205-46 (a) 2 Travel costs - Costs that exceed, on a daily basis, the maximum per diem rates in effect at the time of travel
as set forth in the Federal Travel Regulations are unallowable.
(14) 31.201-2 (a) (3) Determining allowability - Costs of a prior accounting period are unallowable.
(15) 31.205-41 (b) (1) Taxes - Federal income and excess profits taxes are unallowable.
(16) 31.202 Direct costs - Direct costs of the contract shall be charged directly to the contract,
See accompanying auditors' report and notes.
4
V'PMvavwHvghvvay230 Cowiach,'210 FlrrVvv Hrrlhv"ay Fllopct lranTe&u Fee MAS1`ER2-1'Ot7tonted 5+9/2019 6 54 PM
Exhibit E.2
City of
Tuk'wila
West Valley Hig!h'way (1-40SIStrander
Ivd)
Perteet,
Inc,
0
M
LU
LU
'D
Woik
<
w
Elemem 0
Work Element
a
U)
0
UJ
LU
au
vo
510 fiO
"V,
T a l ToW
Total
Total
Total
Total
Toial
Total
Total
Total
Total
hrs hrs
hrs
Ctrs
laws
hrs
hrs
hra
hrs
,9.01
StarimwaterTIR
7-
2
24.
26
7,83%
.91
92
SPtL A, sessniepC and Mapping
4
20
.
. .... . ............ .
16
....... .
40
�,14
12 0556
9 3
.
.......... .. .. .
3-2.
__ .
.....
36
. .............. . ....
v �yv[
I
........ .....
Ter,HwM Irifn[m,Opan Report j1R),
---4 .... . .....
9
------
. .......
. .. .. .............. .
20
16
68
51
10
2"
12
4 'j 2
361%
Work Element 6.0 Total
10
20
100
36
16
182
525,o$1
64,82%
10.0
Plans, Specifications and (Engineer's Estimate
101
30% Submittal
_30 % Pwis Air ba rQ L andscap elry ri ptton DQotv*
14
24
16
2G
24
ge
W ^ I
29,52%
EEOC
4
6
4
I'l
16
5A2%
130%
%)9116 ()��,Qc.
2
2
S�0�o
0,60%
10.2
60% Submittal
_60% Plans
a.
60% Spacificatons
60% Gk4c
16
4,82%
110.3
90% Submittal
- -------- --- ------
- - 110%. planr,
.......
— - -
---- - - --
-- --------- -
�A)% specificatmis
16
4,82%
10.4
1001u'aSubmittal
M5
Ad -Ready PS&E
Woi* Element IQ T*tai
18
62
2
20
24
24
150
$24,374
45AM
....... . . ...... .... ....... 1-11
EXPENSES
............... . ...
.. ............ . . . .
....................
SALARY ESCALATION
PROJECT WO�RK ELEMENTS TOTALS .
........................... 2812
2
120
24
16
332
$49 60.
100,00%
V'PMvavwHvghvvay230 Cowiach,'210 FlrrVvv Hrrlhv"ay Fllopct lranTe&u Fee MAS1`ER2-1'Ot7tonted 5+9/2019 6 54 PM
City of Tukwila
West Valley Highway (1-405/Strander Blvd.)
Perteet. Inc.
Exhibit E.2
Salary Cost
Salary Escalation Cost (estimated)
Escalation - % of Labor Cost
Total Salary Cost
Overhead Cost @
Net Fee @
Total Overhead & Net Fee Cost
Total Hrs. 332
0% per year @ 0 year(s)
186.07% of Direct Labor
30.0% of Direct Labor
Direct Expenses
No.
Reproduction Costs
90.00
Direct
1500
Reports
Classification
Hrs. x
40
Rate =
Cost
1
Principal
0
$
88.58
$0
2
Sr. Associate
28
$
65.98
$1,847
3
Sr. Engineer/Manager
82
$
64.38
$5,279
4
Lead Engineer/Manager
2
$
60.10
$120
5
Engineer III
120
$
40.80
$4,896
6
Engineer 11
60
$
36.00
$2,160
7
Engineer 1
24
$
30.50
$732
8
Lead Technician/Designer
16
$
37 85
$606
9
Technician III
0
$
33.80
$0
10
Technician II
0
$
22.50
$0
11
Planner II
0
$
39.18
$0
12
Accountant
0
$
37.51
$0
13
Clerical
0
$
26.88
$0
14
0
$0
15
0
$0
16
0
$0
17
0
$0
18
0
$0
19
0
$0
20
0
$0
Salary Cost
Salary Escalation Cost (estimated)
Escalation - % of Labor Cost
Total Salary Cost
Overhead Cost @
Net Fee @
Total Overhead & Net Fee Cost
Total Hrs. 332
0% per year @ 0 year(s)
186.07% of Direct Labor
30.0% of Direct Labor
Direct Expenses
No.
Reproduction Costs
90.00
Copies
1500
Reports
-
Plans
40
Parking
80.00
Mail/Deliveries/Fed Ex
6
Drilling Subcontractor
Traffic Control Signage Rental
$20
Field Expenses (Sample Bags, Cold
Patch, Stak,
Lab Testing
$12.,000
Mileage
232
Subtotal
Unit Each Cost
pages @
$0.06 /page
$
90.00
reports @
$15 /report
$
-
sets @
$2 /set
$
80.00
@
$8
$
@
$20
$
120.00
@
$12.,000
$
@
$300
$
@
$150
$
@
$4,500
$
-
miles @
$0.580 /mile
$
134.56
$ 15,640
$0
$ 15,640
$ 29,102
$ 4,692
$ 33,794
$ 425
Perteet, Inc. Total $ 49,860
(a) Rates shown reflect the typical compensation rate of employees assigned to the billing category listed.
Each category may have multiple employees assigned to that billing category and each employee
may have a different hourly rate of pay. Invoices will show employee's actual RAW labor rates, per contract Payment
Provisions.
(b) Classifications shown are for estimating purposes and not all-inclusive; the actual invoice will show our employee's specific
labor classification.
Page 1 of 1
Printed: 5/9/2019, 6:54 PM
Aft
Washington
Department of Transportation
June 13, 2018
Perteet, Inc.
2707 Colby Avenue, Suite 900
Everett, WA 98201
Exhibit E.2
Transportation Buitcling
P.O.310 Mzip�o Park Avenue &E
Box 4 7300
(-Ayrfipia, WA 98504 7300
p.T,"d: 'i -800-833-638B
w+tww,,Ar, dot.vwa.gov
Subject: Acceptance FYE 2017 ICR — Audit Office Review
Dear Ms. Denice Moan:
Transmitted herewith is the WSDOT Audit Office's memo of "Acceptance" of your
firm's FYE 2017 Indirect Cost Rate (ICR) of 186.07% (rate includes 0.29% Facilities
Capital Cost of Money). This rate will be applicable for WSDOT Agreements and Local
Agency Contracts in Washington only. This rate may be subject to additional review if
considered necessary by WSDOT. Your ICR must be updated on an annual basis.
Costs billed to agreements/contracts will still be subject to audit of actual costs, based
on the terms and conditions of the respective agreei'nent/contract.
This was not a cognizant review. Any other entity contracting with your firm is
responsible for determining the acceptability of the ICR.
If you have any questions, feel tree to contact our office at (360) 705-7019 or via email
C011Sultanti-ates(cI, w sdol,'xa. r.t7V.
Regards-,
a, ,f i�ra.n..._..-..
t
C(Y,,'�rt
ERIK K. JONSON
Manager, Consultant Services Office
EKJ:rck
Acceptance I(:'R Audit Off -ice Review
Exhibit E.2
Certification of Final Indirect Costs
Firm Name: Perteet Inc.
Indirect Cost Rate Proposal: 186.07
Date of Proposal Preparation (mm/dd/yyyy): 05/25/2018
Fiscal Period Covered (mm/dd/yyyy to mm/dd/yyyy): 01/01/2017 to 12/31/2017
1, the undersigned, certify that 1 have reviewed the proposal to establish final indirect cost rates
for the fiscal period as specified above and to the best of my knowledge and belief.•
1.) All costs included in this proposal to establish final indirect cost rates are allowable in
accordance with the cost principles of the Federal Acquisition Regulations (FAR) of title 48,
Code of Federal Regulations (CFR), part 31.
2.) This proposal does not include any costs which are expressly unallowable under the cost
principles of the FAR of 48 CFR 31.
All known material transactions or events that have occurred affecting the firm's ownership,
organization and indirect cost rates have been disclosed.
f
. d
Signature:.
Name of Certifying Official* (Print): Crystal L. Donner
Title: President/CEO
Date of Certification (mm/dd/yyyy): 05/25/2018
*The "Certifying Official' must be an individual executive or financial officer of the firm at a level
no lower than a Vice President or Chief Financial Officer, or equivalent, who has the authority to
represent the financial information utilized to establish the indirect cost rate for use under Agency
contracts.
Ref. FHWA Directive 4470.1A available on line at:
htt�r://www.fhwa dotty„�ov/lec sre s/directi,yes/orders/44701 a µhtm
O/H Certification; Nov 2010
Exhibit E.2
Perteet, Inc.
Indirect Cost Rate Schedule
For the Year Ended December 31, 2017
Financial
Statement Accepted
Description Amount Perteet Adj. WSDOT Adj. Ref. Amount %
Direct Labor $3,520,054 $0 $0 $3,520,054 100.00%
Fringe Benefits:
Vacation, Sick, & Holiday
Payroll Taxes
Health Insurance
Profit Sharing (401k)
Profit Sharing (ESOP)
Fringe Benefit Adjustment
Total Fringe Benefits
General Overhead:
Employee Incentives/Bonuses
Indirect Labor
All Hours Offset
Bid & Proposal Labor
Auto Expense
Bank & Service Fee
Communications
Computer Expenses
Conferences & Meetings
Copier Expense
Depreciation - Book Basis
Dues & Memberships
Entertainment
Insurance
Licenses & Fees
Meals
Miscellaneous
Outside Services
Payroll & Benefit Processing
Postage & Delivery Services
Professional Services
Recruiting
Rent
Repairs & Maintenance
Reproduction
Seminars & Training
Staff Functions
Subscriptions & Publications
Supplies
Travel & Lodging
Advertising
Bad Debt Expense
Contributions
Gifts
Interest
Sponsorships
Taxes- Business & Property
Gain (Loss) on Disposal of Assets
Less: Offsets for Direct Costs
Total General Overhead
Total Overhead Costs
Overhead Rate
Facilities Cost of Capital
Overhead Rate (Including FCCM)
$823,776
$823,776
23.40%
537,834
537,834
15.28%
567,494
567,494
16.12%
273,050
273,050
7.76%
115,000
115,000
3.27%
- (4,754)
0 (4,754)
-0.14%
$2,317,154 ($4,754)
$0 $2,312,400
65.69%
$109,686
($18,560)
1,414,150
(33,424)
(123,225)
833,983
(10,155)
133,583
(53,320)
2,037
(1,374)
138,713
293,713
20,806
(1,719)
78,927
146,558
27,591
(9,509)
18,106
(18,106)
118,312
4,201
26,135
(24,147)
124
44,599
(65)
13,703
5,363
92,978
(17,029)
2,055
754,966
(33,555)
570
1,805
33,130
(245)
22,781
(22,781)
9,041
47,265
(2,504)
39,262
(6,414)
1,332
(1,332)
99
(99)
10,111
(10,111)
2,493
(2,493)
19,873
(19,873)
6,900
(6,900)
239,083
(15,566)
(54,354)
$4,520,889
($293,715) $0
$6,838,042
($298,469) $0
194.26%
185.78%
$10,101
$6,549,674
186.07%
D $91,126
R 1,380,726
(123,225)
A 823,828
B 80,263
C 664
138,713
293,713
R 19,087
78,927
146,558
E 18,082
F
118,312
4,201
G 1,988
124
G 44,533
13,703
5,363
T/V 75,949
2,055
P 721,411
570
1,805
L 32,885
9,041
Q 44,761
1 32,848
A
K
L
M
N
239,083
(15,566)
(54,354)
$4,227,173
$6,539,573
185.78%
U $10,101
$6,549,674
186.07%
2.59%
39.22%
-3,50%
23.40%
2.28%
0.02%
3.94%
8.34%
0.54%
2.24%
4.16%
0.51%
0.00%
3.36%
0.12%
0.06%
0.00%
1.27%
0.39%
0.15%
2.16%
0.06%
20,49%
0.02%
0.05%
0.93%
0.00%
0.26%
1.27%
0.93%
0.00%
0.00
0,00%
0,00%
0.00%
0.00%
6.79%
-0.44%
-1.54%
120.09%
185.78% 0.00%
0.29%
Exhibit E.2
Perteet, Inc.
Indirect Cost Rate Schedule
For the Year Ended December 31, 2017
Financial
Statement Accepted
Description Amount Perteet Adj. WSDOT Adj. Ref. Amount %
Perteet, Inc. - In Process
"Overhead Rate still subject to WSDOT Audit"
References
Perteet Adjustments:
A Advertising and Legal Expenses not allowed. 48CFR 31.205, 48CFR31.205-47
B Personal commute unallowable per 48 CFR 31.205-6(m)(2): $11,032
Auto allowance not allowable, Auto Allowances, $26,400 less $10,431 Company use portion
Parking of personal vehicles unallowable per 48 CFR 31.205-6, $26,319
C Bank Interest and Fees for credit unallowable per 48 CFR 31.205-20 and 31.205-1S.
D Anniversary Bonuses not performance based ($18,560); deemed unallowable per 48 CFR 31.205-6(f)
E Lobbying costs unallowable per 48 CFR 31.205-22.
F Entertainment costs unallowable per 48 CFR 31.205-14,
G Local meals unallowable per 48 CFR 31.205-46(a)(2)(i)
I Staff function expenses unallowed per 48 CFR 31.205-14
1 Travel Expense not allowed under FAR 31-205.46
K Contributions and event sponsorships unallowable per 48 CFR 31.205-8.
L Gifts unallowable per 48 CFR 31.205-13(b).
M Interest unallowable per 48 CFR 31.205-20.
N Sponsorships for events whose purpose is not technical or stimulation of production is unallowed under 31.205-1(f)(3)
0 Fringe benefits associated with labor deemed unallowable per 48 CFR 31.201-6(a),
P Sublease amount received for Seattle Office Space 48 CFR 31.201-5
Q Disposable Supplies CM and Survey supplies, party supplies unallowable 48 CFR 31.205-13
R Scholarship & Award Gala costs and labor unallowable per 48 CFR 31.201-2 and 31.205-14
Social activities costs and labor not allowed per 31.205-14
T Public Relations and Advertising costs unallowable per FAR 31.205-1
U FCCM Calculation per 48 CFR 31.205-10
V Legal Expenses not allowable per 48 CFR 31.204-47(b)(4)
.... . ................ . . . . . . Exhibit
City of Tukwila
West Valley Highway (1-405)Strander Blvd,)
i Alliance
I
W.,k Elomo-m
—um
of
ToW Total Tout TPW Todol filet ToW TOW TMAA Total TOAM TPW ToOml TOW Total
TaraN
Total
TOW
Nv% tws Ni tn h. trs hrs tv* 'fin Mwm hm N% h.s to hft
lug
S
HOW11
..............
PRO Ad— QA r�r
m
. . . . .
7
40
—2
$6 24
24 12
86
SC, f,
3
Vold
60
Is 2
38A0
10,02%
$11"
15
0— & s.--M
4 -�4
q�s
1532%
Wmk Elemem 9'o TOW
Q a$ W
12 116 84
u 42..Q,
444
$51,711
I00%
EXPENSE13
VALARY f;
PROJECT W60K ELEMENTS TOTALS
1 12 0 16 12 116 94 84
4"
lw"mq
1100.007
SAr2o No, s, 6 H "Im
City of Tukwila
West Valley Highway (1-405/Strander Blvd.)
1 Alliance
Exhibit E.3
Classification
Hrs. x
Direct
Rate =
Cost
Principal Surveyor
12
$
90.75
$1,089
Senior Project Manager
66
$
55.50
$3,663
Survey Project Manager
16
$
5150
$856
Project Administrator
12
$
45.00
$540
Project Surveyor
0
$
45.00
$0
Instrumentation Specialist
0
$
44.25
$0
CADD 5
0
$
42.25
$0
CADD 4
116
$
36.50
$4,234
CADD 1
0
$
25.50
$0
Tech 5
84
$
38.75
$3,255
Tech 4
0
$
37.00
$0
Tech 3
84
$
34.50
$2,898
Tech 2
0
$
27.50
$0
Tech 1
42
$
25.50
$1,071
Billing/Acct Coordinator
12
$
31.50
$378
Asst. PM
0
$
31.00
$0
Admin
0
$
28.50
$0
Marketing Coordinator
0
$
28.00
$0
0
$0
0
$0
Salary Cost
Salary Escalation Cost (estimated)
Escalation - % of Labor Cost
Total Salary Cost
Overhead Cost @
Net Fee @
Total Overhead & Net Fee Cost
Direct Expenses
Reproduction Costs
Copies
Reports
Plans
Parking
Mail/Deliveries/Fed Ex
Mileage
Potholing -APS, Inc.
Scanner Rental
Traffic Control
Total Hrs. 444
011% per year @ 0 year(s)
157.56% of Direct Labor
30.0% of Direct Labor
No. Unit Each
pages @
reports @
sets @
300 miles @
1 @
1 2 -day rental @
days @
$0.06 /page
$15 /report
$2 /set
$8
$20
$0.580 /mile
$2,097.00
$4,000.00
$4,250.00
Cost
$ 174.00
$ 2,097.00
$ 4,000.00
$ 17,984
$0
$ 17,984
$ 28,336
$ 5,395
$ 33,731
Subtotal $ 6,271
1 Alliance Total $ 57,986
(a) Rates shown reflect the typical compensation rate of employees assigned to the billing category listed.
Each category may have multiple employees assigned to that billing category and each employee
may have a different hourly rate of pay. Invoices will show employee's actual RAW labor rates, per contract Payment
Provisions.
(b) Classifications shown are for estimating purposes and not all-inclusive, the actual invoice will show our employee's specific
labor classification.
Page 1 of 1
Printed: 5/9/2019, 6:56 PM
Aft
Washington
DepartmentaTransportation
July 24, 2018
I Alliance Geomatics
1261A - 120th Avenue NE
Bellevue, WA 98005
Exhibit E.3
Teata sp-wrtation Building
F�0. Box 4 7300
Uympk,i, WA 98504 7300
3670..705- 7000
TTY "1-800-833 -61388
wxw.wa' d(it.wa.gov
Subject: Acceptance FYE 2017 ICR — Audit Office Review
CORRECTION (FYE 2017)
Dear Mr. Micael Paradis:
Transmitted herewith is the WSDOT Audit Office's memo of "Acceptance" of your
firm's FYE 2017 Indirect Cost Rate (ICR) of 157,56%. This rate will be applicable for
WSDOT Agreements and Local Agency Contracts in Washington only. This rate may
be subject to additional review if considered necessary by WSDOT. Your ICR must be
updated on an annual basis.
Costs billed to agreements/contracts will still be subject to audit of actual costs, based
on the terms and conditions of the respective agreement/contract.
This was not a cognizant review. Any other entity contracting with your firm is
responsible for detennining the acceptability of the ICR.
If you have any questions, feel free to contact our office at (360) 705-7019 or via email
consultantratesCcr),wsdot,wa, Dov.
Regards
ERIK K. JONSON
Manager, Consultant Services Office
EKJ:rck
Acceptance ICR Audit (Mice Re%icw
City of Tulkwila
. . ...............
Exhibit EA
West Valley Highway (1-4015IStrander
Blvd,)
Transpo Group, Inc.
3
4
F,
6
7
7
E
<
0
CL
0
M
Work
Element Or
Work Element
w
E
E
E-
i1OU'
W5'
1 CIL
il .
... . .. . ................ . .........
Total
Total
Total
ToW
Total
Total
Tolal
Total
Total
Total
hrs
leas
has
hrs
hrs
hvs
hrs
hrs
Hour$
Work Element 6.0 Total'
7.0
Traffic Anatysls
7 1
Pedestrian Cros EvWuV�w
4
12
26,81%
72
Traffjr.,, ArWys�s
-------
---
.......
. ....... .
18
645%
7 3
lec."hrmal Memorandum
4
2
8
8
22
966
7891%
Work Ellemont 7.0 Total 14
18
40
20
pp 0
112
414,712
40,14%
1U
Plans, Specifications and Engineet"s Estimate
10.1
30% Submittal
0% F%ns
4
O
12
40
56
ok
20,07%
10.2
60% Submittal
1t1,3
90%, submittal
Nans
2
81
6�
26
9! 32%
-9)%
0%
9 $
1
1
2
4
S f1
1 43Nt
10.4
100% S Libmittal
10Q,", P'Jin"',
,?
9
16
26
s7,c 7 7
9,32%
100% soemficallon'.;
I 1
1
2
4
1,43%
10.5
ASE -Ready PS&E
Ad-Re�vly lIlans arod Sp rBiGa'W'r:+ta4" n
1
i
9^Q
5,02%
Work Element 10.0 Total 15
44
108
1617
$21,591
59-86%
- -- ----- — ------------ ---
- - ---- --- - – - -------- - ----- . . . ....... ------
EXPENSES
- - ------ ---- --- ------
S A LA R YE S C A L A T 1 0 N
PROJECT WORK ELEMENTS TOTALS
29
18
44
40
128
20
279
$38 3041
100.00%
City of Tukwila
West Valley Highway (1-405/Strander Blvd.)
Transco Group. Inc.
Exhibit E.4
Subtotal $ 2,000
$ 38,304
(a) Rates shown reflect the typical compensation rate of employees assigned to the billing category listed.
Each category may have multiple employees assigned to that billing category and each employee
may have a different hourly rate of pay. Invoices will show employee's actual RAW labor rates, per contract Payment
Provisions.
(b) Classifications shown are for estimating purposes and not all-inclusive; the actual invoice will show our employee's
specific labor classification.
Page 1 of 1
Printed: 5/9/2019, 6:57 PM
Direct
Classification
Hrs.
x
Rate
=
Cost
Engineer- Level 6
29
$
58.65
$1,701
Engineer - Level 5
18
$
54.81
$987
Engineer - Level 4
44
$
48.80
$2,147
Engineer - Level 3
40
$
41,59
$1,664
Engineer - Level 2
128
$
38,22
$4,892
Engineer Level 1
20
$
31 .97
$639
Project Admin - Level 4
0
$
44.23
$0
0
$0
Total Hrs.
279
Salary Cost
$
12,030
Salary Escalation Cost (estimated)
Escalation - % of Labor Cost
0%
per year @
0
year(s)
$0
Total Salary Cost
$
12,030
Overhead Cost @
171.78%
of Direct Labor
$
20,665
Net Fee @
30.0%
of Direct Labor
$
3,609
Total Overhead & Net Fee Cost
$
24,274
Direct Expenses
No.
Unit
Each
Cost
Reproduction Costs
Copies
0
pages @
$0.06
/page
$
-
Reports
0
reports @
$15
/report
$
-
Plans
0
sets @
$2
/set
$
-
Parking
0
@
$8
$
-
Traffic Counts
1
@
$2,000
$
2,000.00
Mileage
0
miles @
$0.580
/mile
$
-
Subtotal $ 2,000
$ 38,304
(a) Rates shown reflect the typical compensation rate of employees assigned to the billing category listed.
Each category may have multiple employees assigned to that billing category and each employee
may have a different hourly rate of pay. Invoices will show employee's actual RAW labor rates, per contract Payment
Provisions.
(b) Classifications shown are for estimating purposes and not all-inclusive; the actual invoice will show our employee's
specific labor classification.
Page 1 of 1
Printed: 5/9/2019, 6:57 PM
Adw
Washington
of Transportation
June 27, 2018
Transpo Group USA, Inc.
12131 113th Avenue NE, Suite 203
Kirkland, WA 98034
Exhibit EA
Transportation BUildinq
310 %ap e Park Avenue S.F.
dtly'rnpa, VVFk'w;f.?504 7300
330,]..705-7000
C 1`Y: 1-80 0-833-6388
#-7 ;388
www H,sdoLvrst.gov
Subject: Acceptance FYE 2017 ICR— Risk Assessment Review
Dear Sarah Brinkerhoff:
Based on Washington State Department of Transportation's (WSDOT) Risk
Assessment review of your Indirect Cost Rate (ICR), we have accepted your proposed
FYE 2017 ICR of 171.78% (rate includes 0.60% Facilities Capital Cost of Money).
These rates are applicable to Washington Local Agency Contracts only. These rates may
be subject to additional review if considered necessary by WSDOT. Your ICR must be
updated on an annual basis.
Costs billed to agreements/contracts will still be subject to audit of actual costs, based
on the terms and conditions of the respective agreement/contract.
This was not a cognizant review. Any other entity contracting with your firm is
responsible for determining the acceptability of the ICR.
If you have any questions, feel free to contact our office at (360) 705-7019 or via email
consultantrates(i�,wsdot.wa.uov.
Regards
ERIK K. JONSON
Manager, Consultant Services Office
EKJ:rck
Acceptance WR Audit Office R" iet�'
Exhibit F
Title V1 Assurances
During the performance of this AGREEMENT, the CONSULTANT, for itself, its assignees, and successors
in interest agrees as follows:
I . Compliance with Regulations: The CONSULTANT shall comply with the Regulations relative to non-
discrimination in federally assisted programs of the AGENCY Title 49, Code of Federal Regulations,
Part 21, as they may be amended from time to time (hereinafter referred to as the "REGULATIONS"),
which are herein incorporated by reference and made a part of this AGREEMENT.
2. Non-discrimination: The CONSULTANT, with regard to the work performed during this AGREEMENT,
shall not discriminate on the grounds of race, color, sex, or national origin in the selection and retention
of sub -consultants, including procurement of materials and leases of equipment. The CONSULTANT
shall not participate either directly or indirectly in the discrimination prohibited by Section 21.5 of the
REGULATIONS, including employment practices when this AGREEMENT covers a program set forth
in Appendix B of the REGULATIONS.
Solicitations for Sub -consultants, Including Procurement of Materials and Equipment: In all solicitations
either by competitive bidding or negotiations made by the CONSULTANT for work to be performed
under a sub -contract, including procurement of materials or leases of equipment, each potential sub -
consultant or supplier shall be notified by the CONSULTANT of the CONSULTANT's obligations under
this AGREEMENT and the REGULATIONS relative to non-discrimination on the grounds of race, color,
sex, or national origin.
4. Information and Reports: The CONSULTANT shall provide all information and reports required by the
REGULATIONS or directives issued pursuant thereto, and shall permit access to its books, records,
accounts, other sources of information, and its facilities as may be determined by the AGENCY, the
STATE, or the Federal Highway Administration (FHWA) to be pertinent to ascertain compliance with such
REGULATIONS, orders and instructions. Where any information required of a CONSULTANT is in the
exclusive possession of another who fails or refuses to furnish this information, the CONSULTANT shall
so certify to the AGENCY, the STATE, or the FHWA as appropriate, and shall set forth what efforts it has
made to obtain the information.
5. Sanctions for Non-compliance: In the event of the CONSULTANT's non-compliance with the non-
discrimination provisions of this AGREEMENT, the AGENCY shall impose such AGREEMENT sanctions
as it, the STATE, or the FHWA may determine to be appropriate, including, but not limited to:
• Withholding of payments to the CONSULTANT under this AGREEMENT until the CONSULTANT
complies, and/or;
• Cancellation, termination, or suspension of this AGREEMENT, in whole or in part.
6. Incorporation of Provisions: The CONSULTANT shall include the provisions of paragraphs (1) through
(5) in every subcontract, including procurement of materials and leases of equipment, unless exempt by the
REGULATIONS, or directives issued pursuant thereto. The CONSULTANT shall take such action with
respect to any sub -consultant or procurement as the STATE, the AGENCY, or FHWA may direct as a means
of enforcing such provisions including sanctions for non-compliance.
Provided, however, that in the event a CONSULTANT becomes involved in, or is threatened with,
litigation with a sub -consultant or supplier as a result of such direction, the CONSULTANT may request
the AGENCY enter into such litigation to protect the interests of the STATE and/or the AGENCY and, in
addition, the CONSULTANT may request the United States enter into such litigation to protect the interests
of the United States.
Agreement Number:
Exhibit F - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 03/29/2019 Page 1 of 1
Exhibit G
Certification Documents
Exhibit G -1(a) Certification of Consultant
Exhibit G -1(b) Certification of City of Tukwila
Exhibit G-2 Certification Regarding Debarment, Suspension and Other Responsibility Matters -
Primary Covered Transactions
Exhibit G-3 Certification Regarding the Restrictions of the Use of Federal Funds for Lobbying
Exhibit (1-4 Certificate of Current Cost or Pricing Data
Agreement Number:
Exhibit G -Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 03/29/2019 Page 1 of 1
Exhibit G -1(a) Certification of Consultant
I hereby certify that I am the and duly authorized representative of the firm of
TranTech Engineering, LLC
whose address is
2646 RW Johnson Blvd. SW, Suite 112, Tumwater, WA 98512
and that neither the above firm nor I have:
a) Employed or retained for a commission, percentage, brokerage, contingent fee, or other consideration,
any firm or person (other than a bona fide employee working solely for me or the above CONSULTANT)
to solicit or secure this AGREEMENT;
b) Agreed, as an express or implied condition for obtaining this contract, to employ or retain the services of
any firm or person in connection with carrying out this AGREEMENT; or
c) Paid, or agreed to pay, to any firm, organization or person (other than a bona fide employee working solely
for me or the above CONSULTANT) any fee, contribution, donation, or consideration of any kind for, or in
connection with, procuring or carrying out this AGREEMENT; except as hereby expressly stated (if any);
I acknowledge that this certificate is to be furnished to the Washington State Department of Transportaion
and the Federal Highway Administration, U.S. Department of Transportation in connection with this
AGREEMENT involving participation of Federal -aid highway funds, and is subject to applicable State and
Federal laws, both criminal and civil.
TranTech Engineering, LLC:
Consultant (Firm Name)
Signature uthorized 6fflc_IkQf ultapt
,,Z
Date
Agreement Number:
Exhibit G - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 03/29/2019 Page 1 of 1
Exhibit G -1(b) Certification of Agency
I hereby certify that I am the:
❑I Senior Program Manager
❑ Other
of the City of Tukwila and the City of Tukwila
or its representative has not been required, directly or indirectly as an express or implied condition in connection
with obtaining or carrying out this AGREEMENT to:
a) Employ or retain, or agree to employ to retain, any firm or person; or
b) Pay, or agree to pay, to any firm, person, or organization, any fee, contribution, donation, or consideration
of any kind, except as hereby expressly stated (if any):
I acknowledge that this certificate is to be furnished to the Washington State Department of Transportation
and the Federal Highway Administration, U.S. Department of Transportation, in connection with this
AGREEMENT involving participation of Federal -aid highway funds, and is subject to applicable State and
Federal laws, both criminal and civil.
�l
Signature Date
Agreement Number:
Exhibit G -Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 03/29/2019 Page 1 of 1
Exhibit G-2 Certification Regarding Debarment, Suspension and Other
Responsibility Matters - Primary Covered Transactions
I. The prospective primary participant certifies to the best of its knowledge and belief, that it and its principals:
A. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from covered transactions by any Federal department or agency;
B. Have not within a three (3) year period preceding this proposal been convicted of or had a civil judgment
rendered against them for commission of fraud or a criminal offense in connection with obtaining,
attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under
a public transaction; violation of Federal or State anti-trust statues or commission of embezzlement,
theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving
stolen property;
C. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity
(Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b)
of this certification; and
D. Have not within a three (3) year period preceding this application / proposal had one or more public
transactions (Federal, State and local) terminated for cause or default.
II. Where the prospective primary participant is unable to certify to any of the statements in this certification,
such prospective participant shall attach an explanation to this proposal.
TranTech Engineering, LLC
Consultant (Firm Name)
/w
Signa thorized Official of ant)
Date
Agreement Number:
Exhibit G -Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 03/29/2019 Page 1 of 1
Exhibit G-3 Certification Regarding the Restrictions of the Use of Federal Funds
for Lobbying
The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her
knowledge and belief, that:
No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any
person for influencing or attempting to influence an officer or employee of any Federal agency, a Member
of Congress, an officer or employee of Congress, or any employee of a Member of Congress in connection
with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan,
the entering into of any cooperative AGREEMENT, and the extension, continuation, renewal, amendment,
or modification of Federal contract, grant, loan or cooperative AGREEMENT.
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress,
an officer or employee of Congress, or an employee of a Member of Congress in connection with this
Federal contract, grant, loan or cooperative AGREEMENT, the undersigned shall complete and submit
Standard Form - LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions.
This certification is a material representation of fact upon which reliance was placed when this transaction
was made or entered into. Submission of this certification is a prerequisite for making or entering into
this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required
certification shall be subject to a civil penalty of not less than $10,000.00, and not more than $100,000.00,
for each such failure.
The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require
that the language of this certification be included in all lower tier sub -contracts, which exceed $100,000,
and that all such sub -recipients shall certify and disclose accordingly.
TranTech Engineering, LLC
Consultant (Firm Name)
Signatu uthorized Official of C�ul )
Date
Agreement Number:
Exhibit G -Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 03/29/2019 Page 1 of 1
Exhibit G-4 Certificate of Current Cost or Pricing Data
This is to certify that, to the best of my knowledge and belief, the cost or pricing data (as defined in section
2.101 of the Federal Acquisition Regulation (FAR) and required under FAR subsection 15.403-4) submitted,
either actually or by specific identification in writing, to the Contracting Officer or to the Contracting Officer's
representative in support of W Valley Hwy (1-405 to Strander Blvd.) * are accurate, complete, and current
as of May 14, 2019
This certification includes the cost or pricing data supporting any advance AGREEMENT'S and forward pricing
rate AGREEMENT's between the offer or and the Government that are part of the proposal.
Firm: TranTech Engineering, LLC"
SignNwJ
Date of Execution':
Till e
*Identify the proposal, quotation, request for pricing adjustment, or other submission involved, giving the appropriate identifying number (e.g. project title.)
**Insert the clay, month, and year, when price negotiations were concluded and price AGRITMI-IN"1' was reached.
***Insert the day, month, and year, of signing, which should be as close as practicable to the date when the price negotiations were concluded and the
contract price was agreed to.
Agreement Number:
Exhibit G -Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 03/29/2019 Page 1 of 1
Exhibit H
Liability Insurance Increase
To Be Used Only If Insurance Requirements Are Increased
The professional liability limit of the CONSULTANT to the AGENCY identified in Section XII, Legal Relations
and Insurance of this Agreement is amended to $ 1
The CONSULTANT shall provide Professional Liability i ance with minimum per occurrence limits in the
amount of $
Such insurance coverage shall be evidenced by one of the following methods:
• Certificate of Insurance.
• Self-insurance through an irrevocable Letter of Credit from a qualified financial institution.
Self-insurance through documentation of a separate fund established exclusively for the payment of professional
liability claims, including claim amounts already reserved against the fund, safeguards established for payment
from the fund, a copy of the latest annual financial statements, and disclosure of the investment portfolio for
those funds.
Should the minimum Professional Liability insurance limit required by the AGENCY as specified above exceed
$1 million per occurrence or the value of the contract, whichever is greater, then justification shall be submitted
to the Federal Highway Administration (FHWA) for approval to increase the minimum insurance limit.
If FHWA approval is obtained, the AGENCY may, at its own cost, reimburse the CONSULTANT for the additional
professional liability insurance required.
Notes: Cost of added insurance requirements: $
• Include all costs, fee increase, premiums.
• This cost shall not be billed against an FHWA funded project.
• For final contracts, include this exhibit.
Agreement Number:
Exhibit H - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 03/29/2019 Page 1 of 1
Exhibit I
Alleged Consultant Design Error Procedures
The purpose of this exhibit is to establish a procedure to determine if a consultant's alleged design error is of a
nature that exceeds the accepted standard of care. In addition, it will establish a uniform method for the resolution
and/or cost recovery procedures in those instances where the agency believes it has suffered some material damage
due to the alleged error by the consultant.
Step 1 Potential Consultant Design Error(s) is Identified by Agency's Project Manager
At the first indication of potential consultant design error(s), the first step in the process is for the Agency's
project manager to notify the Director of Public Works or Agency Engineer regarding the potential design
error(s). For federally funded projects, the Region Local Programs Engineer should be informed and
involved in these procedures. (Note: The Director of Public Works or Agency Engineer may appoint an
agency staff person other than the project manager, who has not been as directly involved in the project,
to be responsible for the remaining steps in these procedures.)
Step 2 Project Manager Documents the Alleged Consultant Design Error(s)
After discussion of the alleged design error(s) and the magnitude of the alleged error(s), and with the
Director of Public Works or Agency Engineer's concurrence, the project manager obtains more detailed
documentation than is normally required on the project. Examples include: all decisions and descriptions
of work; photographs, records of labor, materials and equipment.
Step 3 Contact the Consultant Regarding the Alleged Design Error(s)
If it is determined that there is a need to proceed further, the next step in the process is for the project
manager to contact the consultant regarding the alleged design error(s) and the magnitude of the alleged
error(s). The project manager and other appropriate agency staff should represent the agency and the
consultant should be represented by their project manager and any personnel (including sub -consultants)
deemed appropriate for the alleged design error(s) issue.
Step 4 Attempt to Resolve Alleged Design Error with Consultant
After the meeting(s) with the consultant have been completed regarding the consultant's alleged design
error(s), there are three possible scenarios:
It is determined via mutual agreement that there is not a consultant design error(s). If this is the case,
then the process will not proceed beyond this point.
It is determined via mutual agreement that a consultant design error(s) occurred. If this is the case,
then the Director of Public Works or Agency Engineer, or their representatives, negotiate a settlement
with the consultant. The settlement would be paid to the agency or the amount would be reduced from
the consultant's agreement with the agency for the services on the project in which the design error
took place. The agency is to provide LP, through the Region Local Programs Engineer, a summary
of the settlement for review and to make adjustments, if any, as to how the settlement affects federal
reimbursements. No further action is required.
• There is not a mutual agreement regarding the alleged consultant design error(s). The consultant may
request that the alleged design error(s) issue be forwarded to the Director of Public Works or Agency
Engineer for review. If the Director of Public Works or Agency Engineer, after review with their legal
counsel, is not able to reach mutual agreement with the consultant, proceed to Step 5.
Agreement Number:
Exhibit I - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 03/29/2019 Pagel of 2
Step S Forward Documents to Local Programs
For federally funded projects all available information, including costs, should be forwarded through the
Region Local Programs Engineer to LP for their review and consultation with the FHWA. LP will meet
with representatives of the agency and the consultant to review the alleged design error(s), and attempt
to find a resolution to the issue. If necessary, LP will request assistance from the Attorney General's Office
for legal interpretation. LP will also identify how the alleged error(s) affects eligibility of project costs
for federal reimbursement.
• If mutual agreement is reached, the agency and consultant adjust the scope of work and costs
to reflect the agreed upon resolution. LP, in consultation with FHWA, will identify the amount
of federal participation in the agreed upon resolution of the issue.
• If mutual agreement is not reached, the agency and consultant may seek settlement by arbitration
or by litigation.
Agreement Number:
Exhibit i - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 03/29/2019 Page 2 of 2
Exhibit J
Consultant Claim Procedures
The purpose of this exhibit is to describe a procedure regarding claims) on a consultant agreement. The following
procedures should only be utilized on consultant claims greater than S 1,000. If the consultant's claims) are a total
of 51,000 or less, it would not be cost effective to proceed through the outlined steps. It is suggested that the
Director of Public Works or Agency Engineer negotiate a fair and reasonable price for the consultant's claims)
that total S 1,000 or less.
This exhibit will outline the procedures to be followed by the consultant and the agency to consider a potential
claim by the consultant.
Step 1 Consultant Files a Claim with the Agency Project Manager
If the consultant determines that they were requested to perform additional services that were outside
of the agreement's scope of work, they may be entitled to a claim. The first step that must be completed
is the request for consideration of the claim to the Agency's project manager.
The consultant's claim must outline the following:
• Summation of hours by classification for each firm that is included in the claim,
• Any correspondence that directed the consultant to perform the additional work;
• Timeframe of the additional work that was outside of the project scope;
• Summary of direct labor dollars, overhead costs, profit and reimbursable costs associated with
the additional work; and
• Explanation as to why the consultant believes the additional work was outside of the agreement
scope of work.
Step 2 Review by Agency Personnel Regarding the Consultant's Claim for Additional Compensation
After the consultant has completed step 1, the next step in the process is to forward the request to the
Agency's project manager. The project manager will review the consultant's claim and will met with the
Director of Public Works or Agency Engineer to determine if the Agency agrees with the claim. If the
FHWA is participating in the project's finding, forward a copy of the consultant's claim and the Agency's
recommendation for federal participation in the claim to the WSDOT Local Programs through the Region
Local Programs Engineer. If the claim is not eligible for federal participation, payment will need to be from
agency funds.
If the Agency project manager, Director of Public Works or Agency Engineer, WSDOT Local Programs
(if applicable), and FHWA (if applicable) agree with the consultant's claim, send a request memo, including
backup documentation to the consultant to either supplement the agreement, or create a new agreement
for the claim. After the request has been approved, the Agency shall write the supplement and/or new
agreement and pay the consultant the amount of the claim. Inform the consultant that the final payment for
the agreement is subject to audit. No further action in needed regarding the claim procedures.
If the Agency does not agree with the consultant's claim, proceed to step 3 of the procedures.
Agreement Number:
Exhibit J - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 0312912019 Pagel of 2
Step 3 Preparation of Support Documentation Regarding Consultant's Claim(s)
If the Agency does not agree with the consultant's claim, the project manager shall prepare a summary
for the Director of Public Works or Agency Engineer that included the following:
• Copy of information supplied by the consultant regarding the claim;
• Agency's summation of hours by classification for each firm that should be included in the claim;
• Any correspondence that directed the consultant to perform the additional work;
• Agency's summary of direct labor dollars, overhead costs, profit and reimbursable costs associated
with the additional work;
• Explanation regarding those areas in which the Agency does/does not agree with the consultant's
claim(s);
• Explanation to describe what has been instituted to preclude future consultant claim(s); and
• Recommendations to resolve the claim.
Step 4 Director of Public Works or Agency Engineer Reviews Consultant Claim and Agency Documentation
The Director of Public Works or Agency Engineer shall review and administratively approve or disapprove
the claim, or portions thereof, which may include getting Agency Council or Commission approval (as
appropriate to agency dispute resolution procedures). If the project involves federal participation, obtain
concurrence from WSDOT Local Programs and FHWA regarding final settlement of the claim. If the claim
is not eligible for federal participation, payment will need to be from agency funds.
Step 5 Informing Consultant of Decision Regarding the Claim
The Director of Public Works or Agency Engineer shall notify (in writing) the consultant of their final
decision regarding the consultant's claim(s). Include the final dollar amount of the accepted claim(s)
and rationale utilized for the decision.
Step 6 Preparation of Supplement or New Agreement for the Consultant's Claim(s)
The agency shall write the supplement and/or new agreement and pay the consultant the amount
of the claim. Inform the consultant that the final payment for the agreement is subject to audit.
Agreement Number:
Exhibit J - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 0312912019 Page 2 of 2