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REG 2025-05-05 COMPLETE AGENDA PACKET
Tukwila City Council Agenda REGULAR MEETING Thomas McLeod, Mayor Councilmembers: Mohamed Abdi Armen Papyan Marty Wine, City Administrator Jovita McConnell Dennis Martinez Tosh Sharp, Council President Hannah Hedrick Verna Seal ON-SITE PRESENCE: TUKWILA CITY HALL COUNCIL CHAMBERS 6200 SOUTHCENTER BOULEVARD REMOTE PARTICIPATION FOR THE PUBLIC: 1-253-292-9750, ACCESS CODE: 670077847# Click here to: Join Microsoft Teams Meeting For Technical Support: 1-206-433-7155 Monday, May 5, 2025; 7:00 PM 1. CALL TO ORDER / PLEDGE OF ALLEGIANCE / ROLL CALL 2. LAND ACKNOWLEDGEMENT The City of Tukwila is located on the ancestral lands of the Coast Salish people. We acknowledge their continuing connections to land, waters and culture. We pay our respects to their elders past, present and emerging. 3. PUBLIC COMMENTS including comment on items both on and not on the meeting agenda Those wishing to provide public comments may verbally address the City Council both on-site at Tukwila City Hall or via phone or Microsoft Teams for up to 5 minutes for items both on and not on the meeting agenda. To provide comment via phone or Microsoft Teams, please email citycouncil@tukwilawa.gov with your name and topic by 5:00 PM on the meeting date. Please clearly indicate that your message is for public comment during the meeting, and you will receive further instructions. 4. PROCLAMATIONS A proclamation recognizing May 4 – 10th, 2025 as “Public Service Recognition Week” in the City of Tukwila. Pg.1 5. PRESENTATIONS a. Promotional Swearing in of Police Sergeant Jamie Sturgill. Eric Drever, Police Chief b. Annual State of the Court Address. Judge Kimberly Walden Pg.3 6. CONSENT AGENDA a. Approval of Minutes: 4/21/25 (Regular Mtg.) b. Approval of Vouchers c. Authorize the Mayor to sign a contract for services with Restorical Research for insurance archaeology, forensic accounting, and claims management in an amount not to exceed $300,000.00. [Reviewed and forwarded to consent by the Finance and Governance Committee on 4/28/2025.] d. Permitting, Tax, Budget, & Transparency Technology Solutions: [Reviewed and forwarded to consent by the Finance and Governance Committee on 4/28/2025.] (1) Authorize the Mayor to sign a contract with Granicus (DBA SmartGov) for a permitting system in the amount of $103,338.00 (annual software cost of $38,571 with a one-time data migration fee of $64,737.00) for a 1-year term. (2) Authorize the Mayor to sign a contract with Carahsoft Technology Corporation (DBA OpenGov) for an Enterprise Resource Planning (ERP) software in the amount of $569,208.00 over a 3-year term. Pg.13 Pg.23 This agenda is available at www.tukwilawa.gov, and in alternate formats with advance notice for those with disabilities. Remote Tukwila Council meetings are audio/video taped, and available at www.tukwilawa.gov) REGULAR MEETING May 5, 2025 Page 2 7. UNFINISHED BUSINESS a. An ordinance amending Ordinance No. 2741 §3 (part), as codified at various sections of Tukwila Municipal Code (TMC) Title 18, “Zoning”; to amend regulations regarding residential conversions. Pg.133 8. NEW BUSINESS a. Accept turnover of underground stormwater bypass pipelines and appurtenant facilities from Prologis-Exchange 3301 South Norfolk LLC and authorize the Mayor to sign turnover related documents (value of transferred assets: $72,088). Rescheduled from 4/28/25 Transportation & Infrastructure Committee b. A resolution declaring certain Police vehicles surplus, and authorizing their sale or disposal. Rescheduled from 4/28/25 Transportation & Infrastructure Committee c. Authorize the purchase of a Brush Bandit Intimidator 12XPC brush chipper, in the amount of $64,828.71. Rescheduled from 4/28/25 Transportation & Infrastructure Committee d. Tukwila, City of Opportunity Scholarship: (1) Authorize “Tukwila, City of Opportunity Scholarship” awards in the amount of $1,500 each to Alex Brewster, Jeremiah Burrows, Mikaela Calimlim, Khrystalline Camacho, Ellyssa Castillo, Aisha Hassan, Rochelle Jeffries, and Joshua Manaois. (2) Authorize the expenditure of an additional $2,000.00 to proceed with the recommended scholarship awards for 2025. e. A resolution revising the meeting location for the standing City Council Committees and Work Sessions for 2025, and repealing Resolution No. 2107. Pg.147 Pg.171 Pg.177 Pg.187 Pg.215 9. REPORTS a. Mayor b. City Council c. Staff – City Administrator Report Pg.219 10. MISCELLANEOUS 11. EXECUTIVE SESSION 12. ADJOURNMENT If you are in need of translation or interpretation services at a Council meeting, please contact us at 206-433-1800 by 12:00 p.m. on the meeting date. WELCOME TO THE TUKWILA CITY COUNCIL MEETING The Tukwila City Council encourages community participation in the local government process and welcomes attendance and public comment at its meetings. MEETING SCHEDULE Regular Meetings are held at 7:00 p.m. on the 1st and 3rd Mondays of each month. The City Council takes formal action in the form of motions, resolutions and ordinances at Regular Meetings. Committee of the Whole Meetings are held at 7:00 p.m. on the 2nd and 4th Mondays of each month. The City Council considers current issues, discusses policy matters in detail, and coordinates the work of the Council at Committee of the Whole meetings. PUBLIC COMMENTS Members of the public are given the opportunity to address the Council for up to 5 minutes on items both on and not on the meeting agenda during Public Comments. The City Council will also accept comments on an agenda item when the item is presented in the agenda, but speakers are limited to commenting once per item each meeting. When recognized by the Presiding Officer, please go to the podium if on-site or turn on your microphone if attending virtually and state your name clearly for the record. The City Council appreciates hearing from you but may not respond or answer questions during the meeting. Members of the City Council or City staff may follow up with you following the meeting. PUBLIC HEARINGS Public Hearings are required by law before the Council can take action on matters affecting the public interest such as land-use laws, annexations, rezone requests, public safety issues, etc. The City Council Rules of Procedure provide the following guidelines for Public Hearings: 1. City staff will provide a report summarizing and providing context to the issue at hand. 2. City staff shall speak first and be allowed 15 minutes to make a presentation. 3. The applicant is then allowed 15 minutes to make a presentation. 4. Each side is then allowed 5 minutes for rebuttal. 5. After City staff and the applicant have used their speaking time, the Council may ask further clarifying questions of the speakers. 6. Members of the public who wish to address the Council on the hearing topic may speak for 5 minutes each. 7. Speakers are asked to sign in on forms provided by the City Clerk. 8. The Council may ask clarifying questions of speakers and the speakers may respond. 9. Speakers should address their comments to the City Council. 10. If a large number of people wish to speak to the issue, the Council may limit the total amount of comment time dedicated to the Public Hearing. 11. Once the Presiding Officer closes the public hearing, no further comments will be accepted, and the issue is open for Councilmember discussion. 12. Any hearing being held or ordered to be held by the City Council may be continued in the manner as set forth by RCW 42.30.100. For more information about the City Council, including its complete Rules of Procedure, please visit: https://www.tukwilawa.gov/departments/city-council/ Office of the Mayor City of Tukwila, Washington PROCLAMATION WHEREAS, public servants serve the American people every day at the federal, state, county and city levels. They do the work that keeps our nation and city moving forward; and WHEREAS, public employees take not only jobs, but oaths of service; and WHEREAS, many public servants, including military personnel, police officers, firefighters, health care professionals and other first responders, risk their lives each day in service to the people of the United States and around the world; and WHEREAS, career civil servants carry out the most fundamental purpose of government—to ensure public safety and represent the public interest in addressing social, economic and political challenges; and WHEREAS, without these public servants at every level, continuity would be impossible in a democracy that regularly changes its leaders and elected officials; NOW THEREFORE, I, Thomas McLeod, Mayor of the City of Tukwila, do hereby proclaim May 4 – 10, 2025, as: Public Service Recognition Week in the City of Tukwila and encourage all community residents to join me in recognizing the accomplishments and contributions of government employees at all levels — federal, state, county and city. Presented this fifth day of May, 2025. ______________________________________ Thomas McLeod, Mayor 1 2 3 4 5 6 7 8 9 10 11 12 ITEM INFORMATION STAFF SPONSOR: BRANDON MILES ORIGINAL AGENDA DATE: 5/5/25 AGENDA ITEM TITLE Restorical Research, LLC Contract CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other Mtg Date Mtg Date 5/5/25 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date SPONSOR Council Mayor Admin Svcs DCD Finance Fire P&R Police PW SPONSOR’S SUMMARY Authorize the Mayor to execute a professional services agreement in an amount not to exceed $300,000 for insurance archaeology, forensic accounting, and claims management with Restorical Research, LLC. REVIEWED BY Trans&Infrastructure Svcs Community Svcs/Safety Finance & Governance Planning & Community Dev. LTAC Arts Comm. Parks Comm. Planning Comm. DATE: 4/28/25 COMMITTEE CHAIR: PAPYAN RECOMMENDATIONS: SPONSOR/ADMIN. Brandon Miles/Mayor's Office COMMITTEE Unanimous Approval; Forward to 5/5 Regular Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $300,000.00 $N/A $N/A Fund Source: N/A Comments: N/A MTG. DATE RECORD OF COUNCIL ACTION 5/5/25 MTG. DATE ATTACHMENTS 5/5/25 Staff Informational Memoradum dated April 18, 2025 Draft Agreement Minutes from the 4/28/2025 Finance & Governance Committee Meeting - to be provided separately COUNCIL AGENDA SYNOPSIS ----------------------------------Initials --------------------------------- ITEM NO. Meeting Date Prepared by Mayor’s review Council review 5/5/25 BJM 6.C. 13 City of Tukwila Thomas McLeod, Mayor INFORMATIONAL MEMORANDUM TO: Finance and Governance Committee FROM: Brandon J. Miles, Strategic Initiatives Director CC: Thomas McLeod DATE: April 18, 2025 SUBJECT: Restorical Research, LLC Contract ISSUE Authorize the Mayor to execute a professional services agreement in an amount not to exceed $300,000 for insurance archaeology, forensic accounting, and claims management with Restorical Research, LLC. BACKGROUND Prior to the late 1980s/early 1990s, commercial general liability insurance policies covered environmental cleanup for insured properties and parties. Once the cost of these clean ups became known, insurance companies limited their coverage to exclude environmental cleanup costs. However, if environmental contamination occurred while the property was covered by the insurance policy, a claimant, such as new property owner, could pursue reimbursement against the past insurance policy. These policies can be old and with mergers between insurance companies, it can be difficult to determine which company still holds the policy. Restorical Research provides insurance investigation, forensic accounting, and claims management services to investigate old insurance policies. Restorical receives a small amount of compensation for expenses and receives a ten percent contingency in the event the City can collect against an old policy. DISCUSSION The City has incurred cleanup costs associated with the construction of the Justice Center. The City would like to have Restorical research past insurance policies to determine if the City might be able to pursue a claim against an old insurance policy. Additionally, the City would like to have the consultant under contract in the event similar work needs to be done on other city owned property or rights of way. FINANCIAL IMPACT The City will provide up to $600 per site/project to cover the consultant’s costs. Additionally, the consultant will also receive a ten percent contingency fee in the event the City is able to successfully receive funds from a claim. For example, if the City were to receive an insurance settlement of $500,000, the consultant would get $50,000. RECOMMENDATION Forward to the May 5, 2025 consent agenda. ATTACHMENTS • Draft Agreement. 14 City of Tukwila Contract Number: 6200 Southcenter Boulevard, Tukwila WA 98188 PROFESSIONAL SERVICES AGREEMENT (Includes consultants, architects, engineers, accountants, and other professional services) THIS AGREEMENT is entered into between the City of Tukwila, Washington, hereinafter referred to as “the City”, and Restorical Research, LLC, hereinafter referred to as “the Consultant”, in consideration of the mutual benefits, terms, and conditions hereinafter specified. 1.Project Designation. The Consultant is retained by the City to perform Insurance archaeology, forensic accounting and Claims management services in connection with projects involving contamination, environmental investigation and remediation. 2.Scope of Services. The Consultant agrees to perform the services, identified on Exhibit “A” attached hereto, including the provision of all labor, materials, equipment and supplies. 3.Duration of Agreement; Time for Performance. This Agreement shall be in full force and effect for a period commencing upon execution and ending October 1, 2027, unless sooner terminated under the provisions hereinafter specified. Work under this Agreement shall commence upon written notice by the City to the Consultant to proceed. The Consultant shall perform all services and provide all work product required pursuant to this Agreement no later than October 1, 2027 unless an extension of such time is granted in writing by the City. The parties may extend the duration of this Agreement consistent with the terms of Section 18 below. 4.Payment. The Consultant shall be paid by the City for completed work and for services rendered under this Agreement as follows: A.Payment for the work provided by the Consultant shall be paid on a contingency fee basis, as detailed on Exhibit “B” attached hereto, provided that the total amount of payment to the Consultant shall not exceed $300,000.00 without express written modification of the Agreement signed by the City. In addition, City agrees to pay for all expenses related to title document production not to exceed $600 per site and $10 for every preliminary investigation and determination if a viable insurance policy and/or coverage exists. B.The Consultant shall submit monthly invoices to the City after such services have been performed and a “Recovery” (as defined in Exhibit B) has been received by the City, and a final bill upon completion of all the services described in this Agreement. Such invoices will be checked by the City and, upon approval thereof, payment shall be made to the Consultant in the amount approved, within 30 days. C.Payment as provided in this section shall be full compensation for work performed, services rendered, and for all materials, supplies, equipment and incidentals necessary to complete the work. D.The Consultant’s records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City and the state of Washington for a period of three (3) years after final payments. Copies shall be made available upon request. DR A F T 15 CA revised May 2020 Page 2 5. Ownership and Use of Documents. All documents, drawings, specifications and other materials produced by the Consultant in connection with the services rendered under this Agreement shall be the property of the City whether the project for which they are made is executed or not. The Consultant shall be permitted to retain copies, including reproducible copies, of drawings and specifications for information, reference and use in connection with the Consultant’s endeavors. The Consultant shall not be responsible for any use of the said documents, drawings, specifications or other materials by the City on any project other than the project specified in this Agreement. 6. Compliance with Laws. The Consultant shall, in performing the services contemplated by this Agreement, faithfully observe and comply with all federal, state, and local laws, ordinances and regulations, applicable to the services rendered under this Agreement. 7. Indemnification. The Consultant shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or resulting from the acts, errors or omissions of the Consultant in performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, and volunteers, the Consultant’s liability hereunder shall be only to the extent of the Consultant’s negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Consultant's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. This hold harmless/indemnity does not apply to any declaratory judgement between the City and Insurers. 8. Insurance. The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, or employees. Consultant’s maintenance of insurance as required by the agreement shall not be construed to limit the liability of the Consultant to the coverage provided by such insurance, or otherwise limit the City’s recourse to any remedy available at law or in equity. A. Minimum Amounts and Scope of Insurance. Consultant shall obtain insurance of the types and with the limits described below: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. Automobile Liability insurance shall cover all owned, non-owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 2. Commercial General Liability insurance with limits no less than $2,000,000 each occurrence, $2,000,000 general aggregate. Commercial General Liability insurance shall be at least as broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, stop-gap independent contractors and personal injury and advertising injury. The City shall be named as an additional insured under the Consultant’s Commercial General Liability insurance policy with respect to the work performed for the City using an additional insured endorsement at least as broad as ISO endorsement form CG 20 26. DR A F T 16 CA revised May 2020 Page 3 3. Workers’ Compensation coverage as required by the Industrial Insurance laws of the State of Washington. 4. Professional Liability with limits no less than $2,000,000 per claim and $2,000,000 policy aggregate limit. Professional Liability insurance shall be appropriate to the Consultant’s profession. B. Public Entity Full Availability of Contractor Limits. If the Contractor maintains higher insurance limits than the minimums shown above, the Public Entity shall be insured for the full available limits of Commercial General and Excess or Umbrella liability maintained by the Contractor, irrespective of whether such limits maintained by the Contractor are greater than those required by this Contract or whether any certificate of insurance furnished to the Public Entity evidences limits of liability lower than those maintained by the Contractor. C. Other Insurance Provision. The Consultant’s Automobile Liability and Commercial General Liability insurance policies are to contain, or be endorsed to contain that they shall be primary insurance with respect to the City. Any Insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Consultant’s insurance and shall not be contributed or combined with it. D. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII. E. Verification of Coverage. Consultant shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Contractor before commencement of the work. Upon request by the City, the Consultant shall furnish certified copies of all required insurance policies, including endorsements, required in this Agreement and evidence of all subcontractors’ coverage. F. Notice of Cancellation. The Consultant shall provide the City with written notice of any policy cancellation, within two business days of their receipt of such notice. G. Failure to Maintain Insurance. Failure on the part of the Consultant to maintain the insurance as required shall constitute a material breach of contract, upon which the City may, after giving five business days notice to the Consultant to correct the breach, immediately terminate the contract or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion of the City, offset against funds due the Consultant from the City. 9. Independent Contractor. The Consultant and the City agree that the Consultant is an independent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither the Consultant nor any employee of the Consultant shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to the Consultant, or any employee of the Consultant. 10. Covenant Against Contingent Fees. The Consultant warrants that he has not employed or retained any company or person, other than a bonafide employee working solely for the Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any company or person, other than a bonafide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award or making of this contract. For breach or violation of this warrant, the City shall have the right to annul this contract without liability, or in its discretion to deduct DR A F T 17 CA revised May 2020 Page 4 from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 11. Discrimination Prohibited. Contractor, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin, age, veteran status, sex, sexual orientation, gender identity, marital status, political affiliation, the presence of any disability, or any other protected class status under state or federal law, in the selection and retention of employees or procurement of materials or supplies. 12. Assignment. The Consultant shall not sublet or assign any of the services covered by this Agreement without the express written consent of the City. 13. Non-Waiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 14. Termination. A. The City reserves the right to terminate this Agreement for convenience, at any time by giving ten (10) days written notice to the Consultant. B. In the event that this Agreement is terminated by the City for convenience, the Consultant shall continue to receive payment, for all Recovery received by the City, as outlined in Exhibit B. But, if this Agreement is terminated by the City due to material breach of this Agreement, the Consultant shall not be entitled to receive payment, for all Recovery received by the City, as outlined in Exhibit B. C. In the event of the death of a member, partner or officer of the Consultant, or any of its supervisory personnel assigned to the project, the surviving members of the Consultant hereby agree to complete the work under the terms of this Agreement, if requested to do so by the City. This section shall not be a bar to renegotiations of this Agreement between surviving members of the Consultant and the City, if the City so chooses. 15. Applicable Law; Venue; Attorney’s Fees. This Agreement shall be subject to, and the Consultant shall at all times comply with, all applicable federal, state and local laws, regulations, and rules, including the provisions of the City of Tukwila Municipal Code and ordinances of the City of Tukwila. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be properly laid in King County, Washington. The prevailing party in any such action shall be entitled to its attorney’s fees and costs of suit. Venue for any action arising from or related to this Agreement shall be exclusively in King County Superior Court. 16. Severability and Survival. If any term, condition or provision of this Agreement is declared void or unenforceable or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement, which by their sense and context are reasonably intended to survive the completion, expiration or cancellation of this Agreement, shall survive termination of this Agreement. 17. Notices. Notices to the City of Tukwila shall be sent to the following address: City Clerk City of Tukwila 6200 Southcenter Boulevard Tukwila, WA 98188 Notices to Consultant shall be sent to the following address: _Restorical Research, LLC______________________________________ _ATTN: Benjamin S. Pariser, Principal________________________________ DR A F T 18 CA revised May 2020 Page 5 _8015 SE 28th Street, Suite 315 Mercer Island, WA 98040______________________________________ 18. Entire Agreement; Modification. This Agreement, together with attachments or addenda, represents the entire and integrated Agreement between the City and the Consultant and supersedes all prior negotiations, representations, or agreements written or oral. No amendment or modification of this Agreement shall be of any force or effect unless it is in writing and signed by the parties. DR A F T 19 CA revised May 2020 Page 6 DATED this _________ day of ____________________________, 20_____. CITY OF TUKWILA Thomas McLeod, Mayor ATTEST/AUTHENTICATED: Andy Youn-Barnett, City Clerk APPROVED AS TO FORM: Office of the City Attorney CONSULTANT: By: Printed Name: Title: DR A F T 20 CA revised May 2020 Page 7 EXHIBIT A SCOPE OF WORK 1. SCOPE OF SERVICES: The scope of services to be provided by Restorical Research (hereinafter “Consultant”) under this agreement will be referred to as the “ Cost Recovery Assistance,” and will encompass two tasks: (Task 1) consulting services to assist City in preparing and undertaking an insurance recovery action against insurers who owe City duties of defense and indemnification for the costs of environmental investigation and remediation of contamination on, beneath or potentially migrating to or from the property pursuant to insurance policies; and (Task 2), a cost recovery/contribution action against third parties who (i) have caused, contributed to, or exacerbated contamination on, beneath or potentially migrating to or from the property, (ii), who may have insurance policies which address such contamination, and (iii) who are liable to City for some or all of the costs of environmental investigation and remediation. These actions collectively, or alone, are deemed the “Cost Recovery Assistance”. Cost Recovery Assistance shall consist of: a. Performing such historical investigation of property records, transactional records, aerial photographs, sanborn maps, and other similar historical documents to identify potentially responsible persons. b. Assist in managing the flow of information between the City, attorneys, and consultants. City authorizes Consultant to be copied (including blind copy) on all correspondence between City, attorneys and consultants. City authorizes Consultant to receive copies of all invoices. c. Performing such historical investigation of insurance records and related documents to identify insurance carriers and policies that may provide insurance coverage for contamination on, beneath or potentially migrating to or from the property that is the subject of claims or demands by the City, by any governmental agency, or a third party. Cost Recovery Assistance does not include: a. Environmental investigation needed to fully delineate the nature and extent of contamination. b. Environmental remediation needed to address such contamination. c. Expert witness services in any cost recovery, contribution, or insurance coverage litigation that City may hire counsel to initiate; and d. Legal Services as City understands that Consultant does not perform legal services or provide legal advice. 2. Consultant’s scope of work for Task 2 includes providing all investigative results and materials from Task 1 to the selected attorney and consultant will provide consultancy, research and coverage support to the chosen attorney during the pendency of the claim. Once coverage has been secured for the City, Consultant will manage the claim (under the direction of the selected attorney) including but not limited to forensic accounting and tracking of invoices and payments. Such support is a requisite part of Task 2 and the related compensation. DR A F T 21 CA revised May 2020 Page 8 EXHIBIT B SCHEDULE OF RATES AND EXPENSES 1. TASK 1: As compensation for services to conduct a preliminary investigation and determine if a viable insurance policy and/or insurance coverage exists, Consultant shall receive $10.00. Consultant shall present to City an invoice once this investigation is complete. 2. TASK 2: After review of the deliverables from TASK 1, City, in its sole discretion, may elect to proceed to TASK 2. Task 2 involves the City hiring an attorney to pursue Cost Recovery Contribution against any of the insurance identified by Consultant in Task 1. Restorical will provide all investigative results and materials from Task 1 to the selected attorney and will provide consultancy, research and coverage support to the chosen attorney during the pendency of the claim. Such support is a requisite part of Task 2 and the related compensation. a. If City elects to proceed to TASK 2, as compensation for services to perform Cost Recovery Assistance for City, Consultant shall receive a contingency fee of Ten percent (10%) of “Recovery”. Upon receipt of the Recovery, Consultant shall present to City a n invoice. City shall pay the full amount of invoice, net 30, after receipt of the invoice. b. The parties understand and agree that a material inducement for Consultant to enter into this Agreement and perform the Task 1 services is the opportunity to pursue the Task 2 services. If the City elects not to pursue the Task 2 services the City agrees (i) it will not on its own, directly or indirectly, at anytime pursue any cost recovery contribution against any of the insurance identified by Consultant in providing the Task 1 services and (ii) that if the City pursues and Recovers any funds from the insurance identified by Consultant in providing the Task 1 services the City will be obligated to pay Consultant the Task 2 fee. 3. DEFINITION OF RECOVERY: The term “Recovery” as used herein are all payments, flowing to the City directly or indirectly, monetary or otherwise, from any one or more of the insurers of the City or of any potentially responsible party, whether by collection, settlement, judgment or litigation, before consideration of any income tax matters. Recovery includes but is not limited to payments for investigation and remediation work, sums attributable to interest, punitive damages and attorney’s fees. 4. EXPENSES: City agrees to pay for all expenses related to title document production not to exceed $600 per site/project. Consultant will not charge for any additional expenses, including but not limited to scanning, copying, travel and/or lodging. DR A F T 22 ITEM INFORMATION STAFF SPONSOR: AARON BEMILLER ORIGINAL AGENDA DATE: 5/5/25 AGENDA ITEM TITLE Contract for Permitting, Tax, Budget & Transparency Technology Solutions CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other Mtg Date Mtg Date 5/5/25 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date SPONSOR Council Mayor Admin Svcs DCD Finance Fire P&R Police PW SPONSOR’S SUMMARY The Council is being asked to consider and approve the purchase and implementation of new software for permitting, budget analysis, and tracking of B&O tax. SmartGov would replace the City’s current permitting system, TRAKiT. OpenGov would provide solutions for online B&O tax collection and automated budgeting and planning which are not available in the current ERP. REVIEWED BY Trans&Infrastructure Svcs Community Svcs/Safety Finance & Governance Planning & Community Dev. LTAC Arts Comm. Parks Comm. Planning Comm. DATE: 4/28/25 COMMITTEE CHAIR: PAPYAN RECOMMENDATIONS: SPONSOR/ADMIN. Finance/Department of Community Development COMMITTEE Unanimous Approval; Forward to 5/5 Regular Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $260,360 and $103,338 $363,698 $ Fund Source: TECHNOLOGY FUND FOR SMARTGOV, B&O REVENUES, FUND BALANCE FOR OPENGOV Comments: MTG. DATE RECORD OF COUNCIL ACTION 5/5/25 MTG. DATE ATTACHMENTS 5/5/25 Info Memo Dated 4/22/25 with Attachments A.Draft SmartGov Contract (revised after 4/28 FIN Committee) B.Draft OpenGov Contract (added after 4/28 FIN Committee) C.OpenGov Executive Summary Minutes from the 4/28/2025 Finance & Governance Committee Meeting - to be provided separately COUNCIL AGENDA SYNOPSIS ----------------------------------Initials --------------------------------- ITEM NO. Meeting Date Prepared by Mayor’s review Council review 5/5/25 NG 6.D. 23 City of Tukwila Thomas McLeod, Mayor INFORMATIONAL MEMORANDUM TO: Finance & Governance Committee FROM: Nora Gierloff, Community Development Director, Aaron BeMiller, Finance Director, Joel Bush, Chief Technology Officer CC: Mayor Thomas McLeod DATE: April 22, 2025 SUBJECT: Contracts for Permitting, Tax, Budget & Transparency Technology Solutions ISSUE The Department of Community Development (DCD), Finance Department (FN), and Technology & Innovation Services (TIS) have partnered in researching and evaluating technology solutions to resolve issues and/or improve processes aimed at enhanced efficiency, transparency, and public access to information. BACKGROUND In 2022 the City implemented Central Square Finance Enterprise (FE) as its Enterprise Resource Planning (ERP) software to manage day-to-day operations. The ERP provides a centralized system that serves as the City’s accounting system of record and allows all city departments and cross-functional teams to access the system for their individual needs. Earlier this year, the City began a “gap analysis” of our current ERP comprised by a cross- section of city employees. The gap analysis provides a comparison of the current performance of the ERP with desired or expected performance and looks for reasons preventing meeting the desired system performance. As part of the City’s on-going evaluation of FE and its long-term viability as the City’s ERP solution, three technology solutions are being requested as an improvement to the current system or to fill a need not offered in the current ERP. Staff has explored options for transitioning from our current permit tracking platform, Community Development by Central Square (formerly called TRAKiT), due to poor performance, lack of support, and excessive staff time spent on workarounds and maintenance. SmartGov by Granicus, a modern and comprehensive cloud-based system has been selected as a replacement. SmartGov is currently in use by 51 jurisdictions across Washington State and has a strong track record of improving permitting workflows, enhancing transparency, and expanding public self-service capabilities. This upgrade will improve service delivery and support our broader goals of operational efficiency, accountability, and accessibility. DISCUSSION New technology solutions: SmartGov: Replaces the City’s current permitting system with a modern and comprehensive cloud-based system which will improve the user experience for customers, automate many routine tasks, and improve the ability of inspectors to access and update the system in the field. It will also give Tukwila the tools to easily track our compliance with SB 5290, the state mandated permit review process and timeline changes. OpenGov: Provides solutions not available in the current ERP. 24 INFORMATIONAL MEMO Page 2 https://tukwilawa.sharepoint.com/sites/mayorsoffice/cc/CC Docs/2025 AGENDAS/2025 Agenda Packets/2025 FIN - Agenda Packets/04-28-25 FIN/1b - Contracts/April 28 F&G Software Contracts_Info Memo.docx •Tax & Revenue: Transitions B&O tax collection from paper to a fully automated online system with compliance tracking. This automation will help build capacity by significantly reducing manual processing and allow our B&O analysts to spend more time in the field performing audits. Additionally, it will provide businesses with a seamless, transparent portal for online tax filing and payments. •Budget and Planning: Provides the City with a modern budget system to replace the current practice of manually keying budget information into excel spreadsheets. An automated budget system will free up capacity and allow for redeployment of staff to more strategic and value-added work. This solution provides public transparency and community engagement improvements, tracking performance and key performance indicators, as well as dashboards and reports to drive informed policy and business decisions. FINANCIAL IMPACT SmartGov: The proposed transition to SmartGov includes an annual software cost of $38,571 starting in 2025. A one-time data migration fee of $64,767 will be covered using existing funds from the Technology Fund. For comparison, our current system required an upfront investment of $312,750 in 2012 and has an ongoing annual operating cost of $62,805 OpenGov: Annual software costs in 2025 are $143,500. There is a one-time deployment fee of $116,860. Funding for the tax and revenue component will be paid by B&O collections. Funding for budget, planning, reporting, and transparency component will be paid in 2025 from available fund balance. On-going subscription costs will be allocated as part of the Indirect Cost Allocation Plan. The subscription costs above represent a 25% discount as part of the bundle and will remain in place as part of the on-going subscription costs. However, the discount expires June 2025 if not contracted by then. RECOMMENDATION Staff recommends the Committee approve these contracts and forward them to the Consent Agenda for the May 5th, 2025 City Council meeting. Alternatively, the Committee can forward these contacts to the May 12th, 2025 Committee of the Whole meeting as new business and the May 19th Regular Meeting for adoption. ATTACHMENTS A.Draft SmartGov Contract B.Draft OpenGov Contract C.OpenGov Executive Summary 25 TIS Contract for Svcs Template 02-2021 Page 1 of 9 City of Tukwila 6200 Southcenter Boulevard, Tukwila WA 98188 CONTRACT FOR SERVICES This Agreement is entered into by and between the City of Tukwila, Washington, a non-charter optional municipal code city hereinafter referred to as "the City," and Granicus hereinafter referred to as "the Contractor," whose principal office is located at Washington, DC . The City and the Contractor are each individually a “Party” and collectively the “Parties.” WHEREAS, the City has determined the need to have certain services performed for its citizens but does not have the manpower or expertise to perform such services; and WHEREAS, the City desires to have the Contractor perform such services pursuant to certain terms and conditions; now, therefore, IN CONSIDERATION OF the mutual benefits and conditions hereinafter contained, the parties hereto agree as follows: 1.Scope and Schedule of Services to be Performed by Contractor. The Contractor shall perform those services described on Exhibit A attached hereto and incorporated herein by this reference as if fully set forth. In performing such services, the Contractor shall at all times comply with all Federal, State, and local statutes, rules and ordinances applicable to the performance of such services and the handling of any funds used in connection therewith. The Contractor shall request and obtain prior written approval from the City if the scope or schedule is to be modified in any way. 2.Compensation and Method of Payment. The City shall pay the Contractor for services rendered according to the rate and method set forth on Exhibit B attached hereto and incorporated herein by this reference. The total amount to be paid shall not exceed $103,337.85 at a rate of Net 30 days . 3.Contractor Budget. The Contractor shall apply the funds received under this Agreement within the maximum limits set forth in this Agreement. The Contractor shall request prior approval from the City whenever the Contractor desires to amend its budget in any way. 4.Duration of Agreement. This Agreement shall be in full force and effect for a period commencing , 20 25, and ending April 1 provisions hereinafter specified. , 20 26, unless sooner terminated under the 5.Independent Contractor. The Contractor and the City agree that the Contractor is an independent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither the Contractor nor any employee of Contractor shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or contributing to the State Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to the Contractor, or any employee of the Contractor. April 1 Docusign Envelope ID: 9915DD1B-A15B-4AF9-91AC-D8EA56D92378 Attachment A (revised 04/30/25) 26 TIS Contract for Svcs Template 02-2021 Page 2 of 9 6.Indemnification. A. Contractor Indemnification. The Contractor shall indemnify, defend and hold harmless the City its officers, officials, employees, volunteers and permitted successors and assigns harmless from any and all claims, injuries, damages, losses or suits including attorney fees (collectively, "Losses"), in connection with any claims, demands, suits or proceedings (collectively, "Claims") made or alleged against the City by a third party arising out of or resulting from the acts, errors or omissions, or the intentional or negligent performance of the Contractor in performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. B. RCW 4.24.115. However, should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Contractor and the City, its officers, officials, employees, and volunteers, Contractor's liability, including the duty and cost to defend, hereunder shall be only to the extent of Contractor's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes Contractor's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. C. Infringement Indemnification. In addition to Contractor's obligations under Section 6.A., the Contractor shall indemnify, defend, and hold harmless the City and its directors, officers, employees, agents and other representatives against any Losses in connection with Claims made or alleged against the City by a third party that the services, software or deliverables infringes a U.S. patent, copyright or other intellectual property rights of any third party. The foregoing indemnification obligation does not apply to any Claims or Losses arising out of or relating to any: (a) access to or use of the software in combination with any hardware, system, software, network or other materials or service not provided or authorized by this Agreement or otherwise in writing by the Contractor; or (b) modification of the software other than: (i) by or on behalf of the Contractor; or (ii) with the Contractor's written approval or in accordance with Contractor's written specifications. D. Mitigation. If any of the services, software or deliverables are, or in Contractor's opinion are likely to be, claimed to infringe, misappropriate or otherwise violate any third-party intellectual property right, or if the City's or any Authorized User's use of the services, software or deliverables is enjoined or threatened to be enjoined, the Contractor may, at its option and sole cost and expense: i. obtain the right for the City to continue to use the Services, Software and Deliverables materially as contemplated by this Agreement; ii. modify or replace the services, software and deliverables, in whole or in part, to seek to make the services, software and deliverables (as so modified or replaced) non-infringing, while providing materially equivalent features and functionality; or iii. by written notice to the City, terminate this Agreement with respect to all or part of the Services, Software and Deliverables, and require the City to immediately cease any use of the Services, Software and Deliverables or any specified part or feature thereof, provided that if such termination occurs, the Contractor shall refund any prepaid fees to the City and provide transition services free of charge. Docusign Envelope ID: 9915DD1B-A15B-4AF9-91AC-D8EA56D92378 27 TIS Contract for Svcs Template 02-2021 Page 3 of 9 E. Limitation of Liability. In no event will either party be liable under or in connection with this agreement or its subject matter under any legal or equitable theory, including breach of contract, tort (including negligence), strict liability and otherwise, for any: (i) loss of revenue or profit; or (ii) consequential, incidental, indirect, exemplary, special, or punitive damages, regardless of whether such persons were advised of the possibility of such losses or damages or such losses or damages were otherwise foreseeable, and notwithstanding the failure of any agreed or other remedy of its essential purpose. In no event shall the aggregate liability of either party arising out of or related to this agreement exceed the greater of two times the fees paid under the agreement or $1,000,000; provided however, the limitation of liability set forth in this section shall not apply to: (i) Contractor's indemnification obligations for infringement claims made or brought against the City by a third party as described herein. The provisions of this section shall survive the expiration or termination of this agreement. 7.Insurance. Prior to commencing the Services, the Contractor shall procure and maintain at its sole cost and expense at least the following insurance, covering its obligations under this Agreement. A. Insurance Policies. i.Commercial General Liability: With coverage of not less than $2,000,000 per occurrence, $2,000,000 general aggregate, and $2,000,000 products-completed operations aggregate limit, which shall cover liability arising from premises, operations, independent contractors, products-completed operations, stop gap liability, personal injury and advertising injury, and liability assumed under an insured contract. Commercial General Liability insurance shall be as least at broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors, products-completed operations, stop gap liability, personal injury and advertising injury, and liability assumed under an insured contract. The Commercial General Liability insurance shall be endorsed to provide a per project general aggregate limit using ISO form CG 25 03 05 09 or an equivalent endorsement. There shall be no exclusion for liability arising from explosion, collapse or underground property damage. The City shall be named as an additional insured under the Contractor's Commercial General Liability insurance policy with respect to the work performed for the City using ISO Additional Insured endorsement CG 20 10 10 01 and Additional Insured-Completed Operations endorsement CG 20 37 10 01 or substitute endorsements providing at least as broad coverage. ii.Cyber Liability Insurance: With coverage of not less than $1,000,000 per occurrence and $5,000,000 in the annual aggregate which shall include, but not be limited to, coverage, including defense, for the following losses or services: (1) Breach of City's Data, including but not limited to liability arising from theft, dissemination, and/or use of City's confidential and Personal Information as defined by RCW 42.56.590, including but not limited to, any information about an individual maintained by City, including: (a) any information that can be used to distinguish or trace an individual's identity, such as name, social security number, date and place of birth, mother's maiden name, or biometric records; and (b) any other information that is linked or linkable to an individual, such as medical, educational, financial, and employment information regardless of how or where the information is stored or transmitted. Docusign Envelope ID: 9915DD1B-A15B-4AF9-91AC-D8EA56D92378 28 TIS Contract for Svcs Template 02-2021 Page 4 of 9 (2) Network security liability arising from: (a) the unauthorized access to, use of, or tampering with computer systems, by an outside party, including hacker attacks or a virus introduced by a third party; or (b) the inability of an authorized third party to gain access to supplier systems and/or City Data, including denial of service, unless caused by a mechanical or electrical failure; (c) introduction of any unauthorized software computer code or virus causing damage to City Data or any other third party data. (3) Event management services and first-party loss expenses for a data breach response including crisis management services, credit monitoring for individuals, public relations, legal service advice, notification of affected parties, independent information security forensics firm, and costs to re-secure, re-create and restore data or systems. iii. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. iv. Automobile Liability Insurance of a minimum combined single limit for per occurrence for bodily injury and property damage of $1,000,000 per accident, covering all owned, non- owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. v. Professional Liability/Errors and Omissions Insurance (including Technology Errors and Omissions) of at least $1,000,000 per occurrence and $2,000,000 in the annual aggregate. B. Additional Insurance Requirements. i. If the Contractor maintains higher insurance limits than the minimums shown above, the City shall be insured for the full available limits of Commercial General and Excess or Umbrella liability maintained by the Contractor, irrespective of whether such limits maintained by the Contractor are greater than those required by this Agreement or whether any certificate of insurance furnished to the City evidences limits of liability lower than those maintained by the Contractor. ii. The insurance required in Section 7 shall be in a form and on terms and written by insurers with a current A.M. Best rating of not less than A: VII. The Commercial General Liability, Cyber Liability Insurance and Automobile Liability Insurance shall name the City as an additional insured, and shall contain, or be endorsed to contain, that they shall be primary insurance as respect to the City. Any insurance, self-insurance, or self-insured pool coverage maintained by the City shall be excess of the Contractor's insurance and shall not contribute with it. iii. The Contractor shall provide the City with written notice of any policy cancellation within two business days of the receipt of such notice. Contractor shall obtain replacement insurance policies meeting the requirements of this Section 7. iv. Failure of the Contractor to maintain the insurance as required shall constitute a material breach of this Agreement, upon which the City may, after giving five business days' notice to the Contractor to correct such breach, immediately terminate this Agreement. v. The Contractor's maintenance of insurance, its scope of coverage and limits as required herein shall not be construed to limit the liability of the Contractor to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. Docusign Envelope ID: 9915DD1B-A15B-4AF9-91AC-D8EA56D92378 29 TIS Contract for Svcs Template 02-2021 Page 5 of 9 vi.Subcontractor's Insurance. The Contractor shall cause each and every subcontractor utilized by the Contractor in connection with the provision of Services ("Subcontractors"), to provide insurance coverage that complies with all applicable requirements of the Contractor-provided insurance as set forth herein, except the Contractor shall have sole responsibility for determining the limits of coverage required to be obtained by Subcontractors. The Contractor shall ensure the City is an additional insured on each and every Subcontractor's Commercial General liability insurance policy, using an endorsement as least as broad as ISO CG 20 10 10 01 for ongoing operations and CG 20 37 10 01 for completed operations. vii. The Contractor shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsements, evidencing the insurance requirements of the Contractor before commencement of the work. Upon request by the City, the Contractor shall furnish certified copies of all required insurance policies, including endorsements, required in this Agreement and evidence of all subcontractors' coverage. 8.Record Keeping and Reporting. A. Records Maintenance. The Contractor shall maintain accounts and records, including personnel, property, financial and programmatic records which sufficiently and properly reflect all direct and indirect costs of any nature expended and services performed in the performance of this Agreement and other such records as may be deemed necessary by the City to ensure the performance of this Agreement. B. Retention Period. These records shall be maintained for a period of seven years after termination hereof unless permission to destroy them is granted by the office of the archivist in accordance with RCW Chapter 40.14 and by the City. C. Public Records Requests. The Contractor acknowledges that the City is a public entity and is subject to the Public Records Act under Chapter 42.56 RCW. To the extent permitted by law, the City shall treat as exempt from treatment as a public record, and shall not disclose in response to a request made pursuant to any applicable public records law, any of the Contractor’s Confidential Information. If a request is received for records the Contractor has submitted to the City and has identified as Confidential Information, the City will use its best efforts to provide the Contractor with notice of the request in accordance with RCW 42.56.540 and a reasonable time within which the Contractor may seek an injunction to prohibit the City’s disclosure of the requested record. The City shall comply with any injunction or court order requested by the Contractor which prohibits the disclosure of any such Confidential Information; however, in the event a higher court overturns such injunction or court order, the Contractor shall reimburse the City for any fines or penalties imposed for failure to disclose such records. Nothing in this section prohibits the City from complying with RCW 42.56, or any other applicable law or court order requiring the release of public records, and the City shall not be liable to the Contractor for compliance with any law or court order requiring the release of public records. D. Compelled Disclosures. If either the Party or any of its Representatives is compelled by applicable law to disclose any Confidential Information then, to the extent permitted by law, that Party shall: (a) promptly, and prior to such disclosure, notify the other Party in writing of such requirement so that they can seek a protective order or other remedy or waive its rights under Section 3; and (b) provide reasonable assistance, at the Disclosing Party’s cost, to the Disclosing Party in opposing such disclosure or seeking a protective order or other limitations on disclosure. If the Disclosing Party waives compliance or, after providing the notice and assistance required under this section, the Receiving Party remains required by law to disclose Docusign Envelope ID: 9915DD1B-A15B-4AF9-91AC-D8EA56D92378 30 TIS Contract for Svcs Template 02-2021 Page 6 of 9 any Confidential Information, the Receiving Party shall disclose only that portion of the Confidential Information that the Receiving Party is legally required to disclose. This Section 8.2 shall not apply to Subscriber’s response to a request made under the Public Records Act, Chapter 42.56 RCW. 9.Breach Notification. A. The Contractor shall maintain a data breach plan and shall implement the procedures required under such data breach plan on the occurrence of a data breach, in compliance with the requirements of Washington’s data breach notification law codified at RCW 42.56.590. The Contractor shall report, in writing, to the City any data breach involving data maintained by the Contractor on behalf of the City (“City Data”) including any reasonable belief that an unauthorized individual has accessed City Data. The report shall identify the nature of the event, a list of the affected individuals and the types of data, and the mitigation and investigation efforts of the Contractor. The Contractor shall make the report to the City within 72 hours of conformation of the data breach, but in no event more than five business days after discovery of the data breach. The Contractor shall provide investigation updates to the City. B. The Contractor shall promptly reimburse the City in full for all costs incurred by the City in any investigation, remediation or litigation resulting from any data breach. The Contractor’s duty to reimburse the City includes but is not limited to, reimbursing to the City its cost incurred in doing the following: i. Notification to third parties whose information may have been or were compromised and to regulatory bodies, law enforcement agencies or other entities as may be required by law or contract; ii. Establishing and monitoring call center(s) and credit monitoring and/or identity restoration services to assist each person impacted by a data breach of a nature that, in the City’s sole discretion, could lead to identity theft; and iii. Payment of legal fees and expenses, audit costs, fines and penalties, and other fees imposed upon the City by a regulatory agency, court of law, or contracting partner as a result of the data breach. C. Upon a data breach, the Contractor is not permitted to notify affected individuals without the express written consent of the City. Unless the Contractor is required by law to provide notification to third parties or the affected individuals in a particular manner, the City shall control the time, place, and manner of such notification. 10.City Data. The Contractor does not claim ownership of, and assumes no responsibility with respect to any City Data defined as information, data, and content, in any form or medium, collected, downloaded, or otherwise received, directly or indirectly from the City, an Authorized Personnel or end-users by or through the Contractor’s Services. 11.Audits and Inspections. The records and documents with respect to all matters covered by this Agreement shall be subject at all times to inspection, review or audit by law during the performance of this Agreement. 12.Termination. This Agreement may at any time be terminated by the City giving to the Contractor 30 days written notice of the City's intention to terminate the same. Failure to provide products on schedule may result in contract termination. If the Contractor's insurance coverage is canceled for any reason, the City shall have the right to terminate this Agreement immediately. Docusign Envelope ID: 9915DD1B-A15B-4AF9-91AC-D8EA56D92378 31 TIS Contract for Svcs Template 02-2021 Page 7 of 9 13.Effect of Termination or Expiration. On the expiration or earlier termination of this Agreement: A. Each Party shall continue to hold such Confidential Information in confidence pursuant to Section 8; and B. Each Party shall pay to the other all undisputed amounts accrued prior to and through the date of termination of this Agreement; and C. The provisions set forth in the following sections, and any other right or obligation of the parties in this Agreement that, by its nature should survive termination or expiration of this Agreement, will survive any expiration or termination of this Agreement. D. Within 60 days following such expiration or termination, the Contractor shall deliver to the City, in a format as requested by the City, the then most recent version of City Data maintained by the Contractor, provided that the City has at that time paid all undisputed fees then outstanding and any amounts payable after or as a result of such expiration or termination. E. In the event of (i) expiration or earlier termination of this Agreement, or (ii) the City no longer purchasing certain Services from the Contractor, if the City requests assistance in the transfer of City Data to a different vendor's applications (“Deconversion"), the Contractor will provide reasonable assistance. The Parties will negotiate in good faith to establish the relative roles and responsibilities of the Parties in effecting Deconversion, as well as the appropriate date for completion. 14.Taxes. The Contractor shall be solely responsible for the payment of any and all applicable taxes related to the Services provided under this Agreement; if such taxes are required to be passed through to the City by law, the same shall be duly itemized on timely billings submitted to the City by the Contractor. 15.Waiver. A waiver of any breach by either Party shall not constitute a waiver of any subsequent breach. 16.Third Party Beneficiaries. This Agreement is solely for the conveniences of the Parties and there are no third party beneficiaries to this Agreement. 17.Compliance with Laws. The Consultant shall comply with all applicable federal, state, and local laws and regulations in performing this Agreement. 18.Discrimination Prohibited. The Consultant, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin, age, veteran status, sex, sexual orientation, gender identity, marital status, political affiliation, the presence of any disability, or any other protected class status under state or federal law, in the selection and retention of employees or procurement of materials or supplies. 19.Assignment and Subcontract. Neither Party may assign, delegate, or otherwise transfer this Agreement or any of its rights or obligations hereunder without the prior written consent of the other Party (such consent not to be unreasonably withheld). Notwithstanding the foregoing, either Party may assign this Agreement with reasonable notice to the other party to an affiliate or to a successor in interest resulting from acquisition of all, or substantially all, of the assigning party’s business by means of merger, stock or asset purchase, or otherwise. Any assignment or attempted assignment in violation of this Agreement will be null and void. This Contract will bind and inure to the benefit of each party’s permitted successors and assigns. 20.Entire Agreement; Modification. This Agreement, together with attachments or addenda, represents the entire and integrated Agreement between the City and the Contractor and supersedes all prior negotiations, representations, or agreements written or oral. No amendment Docusign Envelope ID: 9915DD1B-A15B-4AF9-91AC-D8EA56D92378 32 TIS Contract for Svcs Template 02-2021 Page 8 of 9 or modification of this Agreement shall be of any force or effect unless it is in writing and signed by the parties. Docusign Envelope ID: 9915DD1B-A15B-4AF9-91AC-D8EA56D92378 33 TIS Contract for Svcs Template 02-2021 Page 9 of 9 21.Severability and Survival. If any term, condition or provision of this Agreement is declared void or unenforceable or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement, which by their sense and context are reasonably intended to survive the completion, expiration or cancellation of this Agreement, shall survive termination of this Agreement. 22.Notices. Notices to the City of Tukwila shall be sent to the following address: City Clerk City of Tukwila 6200 Southcenter Blvd. Tukwila, Washington 98188 Notices to the Contractor shall be sent to the address provided by the Contractor upon the signature line below. 23.Applicable Law; Venue; Attorney's Fees. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be properly laid in King County, Washington. The prevailing party in any such action shall be entitled to its attorney's fees and costs of suit. 24.Force Majeure. Neither Party shall be responsible for failure to fulfill its obligations hereunder or liable for damages resulting from delay in performance as a result of war, fire, strike, pandemic, riot or insurrection, natural disaster, delay of carriers, governmental order or regulation, complete or partial shutdown of plant, unavailability of equipment, software, or services from suppliers, default of a subcontractor or vendor to the Party if such default arises out of causes beyond the reasonable control of such subcontractor or vendor, the acts or omissions of the other Party, or its officers, directors, employees, agents, contractors, or elected officials, and/or other occurrences beyond the Party’s reasonable control (“Excusable Delay” hereunder). In the event of such Excusable Delay, performance shall be extended on a day for day basis or as otherwise reasonably necessary to compensate for such delay. 25.Counterparts. This Agreement may be executed in several counterparts, each of which when so executed shall be deemed to be an original, and such counterparts shall constitute one and the same instrument. This Amendment shall be considered properly executed by a Party if executed by that Party and transmitted by facsimile or other electronic means including, without limitation, SeamlessDocs or other City-approved program, Tagged Image Format Files (TIFF), or Portable Document Format (PDF). 26.Conflict in Terms. In the event of a conflict between the terms of this Agreement and the terms in any other document, including but not limited to all Exhibits hereto, the terms of this Agreement shall prevail. Exhibit A: Scope of Services Exhibit B: Compensation Schedule Exhibit C: Service Level Agreement (SLA) Exhibit D: City of Tukwila Security Requirements Exhibit E: Data Protection and Information Security Exhibit Docusign Envelope ID: 9915DD1B-A15B-4AF9-91AC-D8EA56D92378 34 TIS Contract for Svcs Template 02-2021 Page 10 of 9 ** City signatures to be obtained by City Clerk’s Staff ONLY. ** CITY OF TUKWILA Thomas McLeod, Mayor Date ATTEST/AUTHENTICATED: Andy Youn, City Clerk APPROVED AS TO FORM: Office of the City Attorney ** Contractor signature to be obtained by sponsor staff. ** CONTRACTOR: By: Printed Name: Title: Address: Date: Docusign Envelope ID: 9915DD1B-A15B-4AF9-91AC-D8EA56D92378 Senior Manager, Contracts Greg Eck 1152 15th Street NW, Suite 800 Granicus, LLC 4/28/2025 Washington, DC 20005 35 EXHIBIT A Scope of Services Docusign Envelope ID: 9915DD1B-A15B-4AF9-91AC-D8EA56D92378 36 Order #: Q-384417 Prepared: 18 Mar 2025 Page 1 of 21 THIS IS NOT AN INVOICE Order Form Prepared for Tukwila, WA Granicus Proposal for Tukwila, WA ORDER DETAILS Prepared By:Taylor Brodersen Phone:(814) 720-4368 Email:taylor.brodersen@granicus.com Order #:Q-384417 Prepared On:18 Mar 2025 Expires On:31 Dec 2024 ORDER TERMS Currency:USD Payment Terms:Net 30 (Payments for subscriptions are due at the beginning of the period of performance.) Period of Performance:The term of the Agreement will commence on the date this document is signed and will continue for 12 months. Docusign Envelope ID: 9915DD1B-A15B-4AF9-91AC-D8EA56D92378 37 Order #: Q-384417 Prepared: 18 Mar 2025 Page 2 of 21 Order Form Tukwila, WA PRICING SUMMARY The pricing and terms within this Proposal are specific to the products and volumes contained within this Proposal. One-Time Fees Solution Billing Frequency Quantity/Unit One-Time Fee SmartGov Training Upon Delivery 1 Each $2,896.00 SmartGov Custom Implementation Upon Delivery 1 Each $0.00 BlueBeam Connector Configuration Upon Delivery 1 Each $1,500.00 Project Management - SmartGov Upon Delivery 1 Each $8,447.85 Map Connector Configuration Upon Delivery 1 Each $1,250.00 Parcel Connector Configuration Upon Delivery 1 Each $3,125.00 Portal Configuration Upon Delivery 1 Each $1,250.00 Fees Configuration (Pages)Upon Delivery 8 Each $4,248.00 General Config Upon Delivery 1 Each $2,500.00 Workflow template customization Upon Delivery 1 Each $10,050.00 Standardized Data Migration - Permits Upon Delivery 1 Each $5,000.00 Base Standardized Migration Cost Upon Delivery 1 Each $1,875.00 Data Migration - Documents & Attachments Upon Delivery 1 Each $3,000.00 Standardized Data Migration - Code Enforcement Upon Delivery 1 Each $3,125.00 Standardized Data Migration - Licensing Upon Delivery 1 Each $6,250.00 Contractor Connector Configuration Upon Delivery 1 Each $1,250.00 Financial Export Connector Configuration Upon Delivery 1 Each $2,500.00 Existing Merchant Connector Configuration Upon Delivery 1 Each $1,500.00 Laserfiche Connector Configuration Upon Delivery 1 Each $3,125.00 Active Directory Connector Configuration Upon Delivery 1 Each $1,875.00 SUBTOTAL:$64,766.85 Docusign Envelope ID: 9915DD1B-A15B-4AF9-91AC-D8EA56D92378 38 Order #: Q-384417 Prepared: 18 Mar 2025 Page 3 of 21 Order Form Tukwila, WA New Subscription Fees Solution Billing Frequency Quantity/Unit Annual Fee SmartGov - Enterprise Annual 1 Each $27,424.00 SmartGov Code Enforcement Annual 1 Each $0.00 SmartGov Licensing Annual 1 Each $0.00 SmartGov Permitting Annual 1 Each $0.00 SmartGov Connector BlueBeam Annual 1 Each $1,372.00 SmartGov Connector Contractor Annual 1 Each $1,372.00 SmartGov Connector Financial Annual 1 Each $1,372.00 SmartGov Connector Merchant Annual 1 Each $1,372.00 SmartGov API Annual 1 Each $2,915.00 SmartGov Connector ECM-Laserfiche Annual 1 Each $1,372.00 SmartGov Connector Active Directory Annual 1 Each $1,372.00 SUBTOTAL:$38,571.00 Docusign Envelope ID: 9915DD1B-A15B-4AF9-91AC-D8EA56D92378 39 Order #: Q-384417 Prepared: 18 Mar 2025 Page 4 of 21 Order Form Tukwila, WA PRODUCT DESCRIPTIONS Solution Description SmartGov - Enterprise Annual subscription to SmartGov software for: Permitting, Licensing, and Code Enforcement. Subscription includes the Public Portal. SmartGov Code Enforcement Annual subscription for SmartGov Code Enforcement Module for managing service requests and complaints. SmartGov Licensing Annual subscription for SmartGov Licensing Module for contractor registration, rental registration, business licensing. SmartGov Permitting Annual subscription for SmartGov Permitting Module for building and planning permits, inspections, and contacts. SmartGov Connector BlueBeam The SmartGov Bluebeam connector provides the ability to check out documents for plan review and markup using the subscriber's Bluebeam subscription. Bluebeam Studio is the repository for Bluebeam Projects and Sessions. Only one license/subscription is required for each jurisdiction. SmartGov Training Includes up to two (2) hours of User Acceptance Training to prepare primary users for Validation, focused on navigation and testing best practices. Go-Live training will span a one (1) week period, provided in three (3) hour sessions focused on Permit/Application Intake, Review, Inspections and Code Enforcement processes (as needed). SmartGov Custom Implementation SmartGov Configuration based on implementation options selected. Docusign Envelope ID: 9915DD1B-A15B-4AF9-91AC-D8EA56D92378 40 Order #: Q-384417 Prepared: 18 Mar 2025 Page 5 of 21 Order Form Tukwila, WA Solution Description BlueBeam Connector Configuration Assist Subscriber in configuring Bluebeam connection. Testing connection with Subscriber. Training provided on SmartGov check-out and check-in process only. The service and subscription for this connector does NOT include a subscription to Bluebeam or training on how to install or use the Bluebeam software. Subscriber is responsible for providing an active subscription to Bluebeam Studio Prime with REVU 21 to use the SmartGov Bluebeam Connector. Each user that will be checking permits out to Bluebeam from SmartGov or accessing the submittal documents from SmartGov for review in Bluebeam will need to be a member of the Studio Prime account. Bluebeam Software is comprised of a document management component, known as Studio, and a client-side application, Revu. Each component has three (3) editions with various features. Bluebeam Studio is the repository for Bluebeam Projects and Sessions. Only one license/subscription is required for each jurisdiction. It is available in the following editions: Bluebeam Studio Prime (Compatible with SmartGov) – Cloud-based (allows third party integrations with the Bluebeam Studio API), additional Bluebeam cost Bluebeam Studio (Not Compatible with SmartGov) – Cloud-based, included with the Bluebeam Revu user license at no additional Bluebeam cost Bluebeam Studio Enterprise (Not Compatible with SmartGov) – On- Premises Bluebeam Revu is the client-side software that provides the tools necessary to review and mark up documents. This software must be installed on each client computer that will be used to perform review and mark up tasks. Revu is available in the following editions: Revu Standard (Compatible with SmartGov) – Standard tool set Revu CAD (Compatible with SmartGov) – Includes all of the standard tools, along with plugins for 2D and 3D PDF creation Revu eXtreme (Compatible with SmartGov) – Includes all of the standard tools and CAD plugins, with additional features like Optical Character Recognition (OCR) and batch processes. The Revu user license includes access to Bluebeam Studio, but Bluebeam Studio is not sufficient for integration with SmartGov. Each SmartGov user that will be checking projects in and out of Bluebeam or performing review and mark up tasks must also be a member of the Bluebeam Studio Prime Docusign Envelope ID: 9915DD1B-A15B-4AF9-91AC-D8EA56D92378 41 Order #: Q-384417 Prepared: 18 Mar 2025 Page 6 of 21 Order Form Tukwila, WA Solution Description account. Project Management - SmartGov Project Management: Company Project Manager will act as an extension of the Subscriber's team and manage the implementation from start to finish. The Subscriber will have access to a personalized timeline which will be reviewed on a regular cadence. The Project Manager will partner with the Subscriber to coordinate all services, management of the project timeline, and help identify risks and/or issues. Project Management Services include: •Project planning and kickoff meetings. •Project schedule developed and maintained according to the SOW tasks, deliverables, dependencies, and resource assignments. •Status reporting and coordination of status meetings, bi-weekly, or as required. •Schedule monitoring and scope management. •Risk Management planning to identify, analyze, and mitigate risks. •Action Item and decision tracking, as well as resolving and escalating issues. •Change control management and issue tracking. •Company project resource management. •Verify product and deliverable acceptance with Subscriber. •Facilitating transition to Support. •Company's Project Manager will serve as the single point of contact for the project related to this SOW. Docusign Envelope ID: 9915DD1B-A15B-4AF9-91AC-D8EA56D92378 42 Order #: Q-384417 Prepared: 18 Mar 2025 Page 7 of 21 Order Form Tukwila, WA Solution Description Map Connector Configuration Configure subscribers ESRI GIS layers into SmartGov Troubleshooting the incoming data Train client on how to maintain the service in SmartGov. MAP/GIS Connector: Company will connect to ESRI Map Service provided by Subscriber and secured by a publicly trusted certificate issued by a Certificate Authority. Subscriber is responsible for contracting separately with ESRI map service provider and ESRI configuration. SmartGov Requirements for Map Connector Integration: ArcGIS for Server 10.4 or ArcGIS for server Enterprise Standard 10.7.1 (OR) ArcGIS Online. Subscriber Map Service must be publicly accessible and require no user authentication of any kind. The Map Service must include a parcel layer with a designated field having parcel numbers that exactly match those provided in the Parcel Connector source data (this layer may be the same as that provided for the Parcel Connector if no authentication is required for access). Support for Feature, Tiled, and Web Map Services is not included. Custom base maps are not supported. Base maps from the ESRI base map library will be available for use. The following base maps are currently included (subject to change): Imagery Imagery Hybrid Streets Topographic Navigation Streets (Night) Terrain with Labels Light Gray Canvas Dark Gray Canvas Oceans National Geographic Style Map Open Street Map Charted Territory Map Community Map Navigation (Dark Mode) Newspaper Map Human Geography Map Human Geography Dark Map Modern Antique Map Mid-Century Map Nova Map Colored Pencil Map Firefly Imagery Hybrid Docusign Envelope ID: 9915DD1B-A15B-4AF9-91AC-D8EA56D92378 43 Order #: Q-384417 Prepared: 18 Mar 2025 Page 8 of 21 Order Form Tukwila, WA Solution Description USA Topo Maps Docusign Envelope ID: 9915DD1B-A15B-4AF9-91AC-D8EA56D92378 44 Order #: Q-384417 Prepared: 18 Mar 2025 Page 9 of 21 Order Form Tukwila, WA Solution Description Parcel Connector Configuration Company will configure EITHER a Delimited Parcel Job OR ARCGIS Parcel Job on behalf of the Subscriber. Configure Subscribers parcel fields into SmartGov. Troubleshooting the incoming data and providing recommendations for Subscriber to resolve data gaps. Train Subscriber on how to maintain the service in SmartGov. Delimited File – A delimited file may be uploaded to the job at runtime. The delimited file option supports a single address for each individual parcel. Subscriber must use the template provided by Company. Parcel Layer – A parcel layer must be accessible by URL through an ESRI REST service. A secondary address-only layer may also be provided for parcels that have more than one address. The layer(s) must be publicly accessible and may be secured with a username and password. Subscriber is responsible for obtaining, cleaning, and maintaining all parcel data within the delimited file and/or ESRI Rest service. The configured parcel job will be available for Subscriber to run on- demand after go-live. The Parcel Layer Job can be set to run daily, weekly, monthly, or annually defined by how often Subscriber intends to update the Rest Service. Parcel source data (delimited file or parcel layer) must include the following fields, at a minimum: Parcel Number Primary Situs Address Primary Situs City Primary Situs State Primary Situs Zip Code Owner Name Owner Street Address Owner City populated for USA addresses only Owner State populated for USA addresses only Owner Zip Code populated for USA addresses only International Indicator with a value of "Y" for any owner address outside of the USA International line including the full regional equivalent of the city, state and zip code for any owner address outside of the USA Inclusion of the following additional fields is recommended: Parcel center point latitude in decimal degrees Parcel center point longitude in decimal degrees If using a secondary address layer with the ARCGIS Parcel job, the address layer must contain the following fields: Parcel Number Docusign Envelope ID: 9915DD1B-A15B-4AF9-91AC-D8EA56D92378 45 Order #: Q-384417 Prepared: 18 Mar 2025 Page 10 of 21 Order Form Tukwila, WA Solution Description Secondary Situs Address Secondary Situs City Secondary Situs Zip Code Inclusion of the following additional fields is recommended for the secondary address layer: Address point latitude in decimal degrees Address point longitude in decimal degrees Portal Configuration Company will customize Subscriber's Portal by: •Loading Subscriber logo. •Exposing all permits/business licenses identified in Configuration workbook in which citizens will have access. •Advising on best practices for public release timeline and access code configuration. •Load Subscriber custom verbiage into limited fields. •Provide the access URL (Uniform Resource Locator) for Subscriber to add link to jurisdiction web pages. Includes consultant-led end-to-end walkthrough and demonstration of UAT/Validation process to Subscriber to confirm functionality meets configuration requirements. Fees Configuration (Pages)Subscriber Fees configured based on provided Fee schedule and according to Configuration Workbook. Based on Subscriber fee schedule, defined in the Order Form, Company will: •Setup Subscriber fee code calculations. •Load Subscriber FMS (Financial Management System) / GL (General Ledger Code) (according to Configuration Workbook). •Load Subscriber Valuation table (according to Configuration Workbook or ICC (International Chamber of Commerce) table). Setup Subscriber fixture costs (according to Configuration Workbook). •Load other Subscriber custom attributes / details as required for Subscriber fee calculations (according to Configuration Workbook). Docusign Envelope ID: 9915DD1B-A15B-4AF9-91AC-D8EA56D92378 46 Order #: Q-384417 Prepared: 18 Mar 2025 Page 11 of 21 Order Form Tukwila, WA Solution Description General Config General Configuration: As part of the General Configuration, Company will: •Create Subscriber database with best practice defaults. •Provide Validation environment access to Subscriber. •Load Subscriber users with Company standard permissions (according to Configuration Workbook). •Configure system values (locality, time zone, header and footer detail, standard report settings). •Load Client Code References/Violation types (according to Configuration Workbook). •Set up General Ledger accounts. •Load Subscriber logo. •Provide access to over 100 reports and output document templates. Subscriber receives credentials for environment when initial configuration items under General Configuration deliverable are completed. Workflow template customization Workflow Template Configuration: Company will configure process templates as defined in the Business Process Analysis phase for each department in scope: Building/Permits, Code Enforcement, Licensing and/or Recurring Inspections. Company will: Load Subscriber Code References/Violation types (according to Configuration Workbook). Load custom attributes/details within the limited fields available (not associated with fees, according to Configuration Workbook). Configure workflow to meet business requirements defined in Configuration Workbook. Consultant-led end-to-end walkthrough and demonstration of UAT/Validation process to Subscriber to confirm functionality meets configuration requirements. Completed upon configuration according to documentation in the Configuration Workbook Percentage: 100% Docusign Envelope ID: 9915DD1B-A15B-4AF9-91AC-D8EA56D92378 47 Order #: Q-384417 Prepared: 18 Mar 2025 Page 12 of 21 Order Form Tukwila, WA Solution Description Standardized Data Migration - Permits Company will import permit data from a single client database source, approved by Company as standard source data. Multiple databases or unapproved source data will be subject to a change order for a custom data migration. The fields below are considered in-scope of a standard Permit data migration. The final output has many factors, including the fields available from the source data. Fields: Basic Permit Info, Parcel Contacts (Contractors will be listed on Contacts), Inspections, Fees as Notes, Notes The data migration process assumptions: Subscriber will provide an initial data set from source database. Company will provide a mapping workbook to Subscriber where Subscriber is responsible for mapping data fields to the preconfigured database fields. Subscriber will have two (2) weeks ten (10) business days to validate the initial data load and provide feedback. There is a maximum of two (2) rounds of feedback within that 10-day period. Thorough validation is necessary for any successful SmartGov data migration as there is no additional data cleansing possible after the final migration. No more system changes will be permitted after successful Validation. Subscriber to provide a final data set three (3) business days before Go-Live. Final data load will occur the day before Go-Live. Docusign Envelope ID: 9915DD1B-A15B-4AF9-91AC-D8EA56D92378 48 Order #: Q-384417 Prepared: 18 Mar 2025 Page 13 of 21 Order Form Tukwila, WA Solution Description Base Standardized Migration Cost Base Data Migration includes non-module data such as contacts and is included in all standard data migration packages with one or more module data migrations. Company will import permit data from a single client database source, approved by Company as standard source data. Multiple databases or unapproved source data will be subject to a change order for a custom data migration. The Standard Data Migration includes the Base fields and one or more of the additional datasets per the Sales Order Form. The fields below are considered in-scope of a standard data migration. The final output has many factors, including the fields available from the source data. Parcels: Ownership Addresses Contacts: Phone Address Email The data migration process assumptions: Subscriber will provide an initial data set from source database. Company will provide a mapping workbook to Subscriber where Subscriber is responsible for mapping data fields to the preconfigured database fields. Subscriber will have two (2) weeks ten (10) business days to validate the initial data load and provide feedback. There is a maximum of two (2) rounds of feedback within that 10-day period. Thorough validation is necessary for any successful SmartGov data migration as there is no additional data cleansing possible after the final migration. No more system changes will be permitted after successful Validation. Subscriber to provide a final data set three (3) business days before Go-Live. Final data load will occur the day before Go-Live. SmartGov Connector Contractor Contractor Connector links to state database to verify licenses and update contractor license information automatically. Alternatively, SmartGov Contractor Connector provides a one-time CSV upload that may include data out of scope of the standard contact-contractor upload. SmartGov Connector Financial The SmartGov Financial Connector outputs a financial extract with a pre- determined format which may be written to the customer's FTP site, if desired, to facilitate automated external processing of the file. The customer may request the use of an alternate delimiter if a comma is not acceptable. The financial extract job may be run on demand or scheduled to run on a consistent basis (e.g., daily, weekly, monthly, etc.). Companion reports designed for reconciliation and extract verification are also available. SmartGov Connector Merchant Connection to one merchant in the back office and/or portal from a list of available options. Subscriber remains responsible for the relationship with the provider. Docusign Envelope ID: 9915DD1B-A15B-4AF9-91AC-D8EA56D92378 49 Order #: Q-384417 Prepared: 18 Mar 2025 Page 14 of 21 Order Form Tukwila, WA Solution Description Data Migration - Documents & Attachments Includes migration of clients documents/images as attachments to notes on permits, parcels, code enforcement cases or licenses. Client must provide easy mapping from documents to the object (permit, parcel, case etc...) it will be attached to Standardized Data Migration - Code Enforcement Company will import Code Enforcement data from a single client database source, approved by Company as standard source data. Multiple databases or unapproved source data will be subject to a change order for a custom data migration. The fields below are considered in-scope of a standard Code Enforcement data migration. The final output has many factors, including the fields available from the source data. Migration includes only current occurrence, no history. Fields: Case Request, Basic Case, Info Complainant, Contacts, Inspections, Fees as Notes, Notes The data migration process assumptions: Subscriber will provide an initial data set from source database. Company will provide a mapping workbook to Subscriber where Subscriber is responsible for mapping data fields to the preconfigured database fields. Subscriber will have two (2) weeks ten (10) business days to validate the initial data load and provide feedback. There is a maximum of two (2) rounds of feedback within that 10-day period. Thorough validation is necessary for any successful SmartGov data migration as there is no additional data cleansing possible after the final migration. No more system changes will be permitted after successful Validation. Subscriber to provide a final data set three (3) business days before Go-Live. Final data load will occur the day before Go-Live. Docusign Envelope ID: 9915DD1B-A15B-4AF9-91AC-D8EA56D92378 50 Order #: Q-384417 Prepared: 18 Mar 2025 Page 15 of 21 Order Form Tukwila, WA Solution Description Standardized Data Migration - Licensing Company will import Licensing data from a single client database source, approved by Company as standard source data. Multiple databases or unapproved source data will be subject to a change order for a custom data migration. The fields below are considered in-scope of a standard Licensing data migration. The final output has many factors, including the fields available from the source data. Migration includes only current occurrence, no history. Fields: License Info, Contacts, Parcels, Inspections, Fees as Notes, Notes The data migration process assumptions: Subscriber will provide an initial data set from source database. Company will provide a mapping workbook to Subscriber where Subscriber is responsible for mapping data fields to the preconfigured database fields. Subscriber will have two (2) weeks ten (10) business days to validate the initial data load and provide feedback. There is a maximum of two (2) rounds of feedback within that 10-day period. Thorough validation is necessary for any successful SmartGov data migration as there is no additional data cleansing possible after the final migration. No more system changes will be permitted after successful Validation. Subscriber to provide a final data set three (3) business days before Go-Live. Final data load will occur the day before Go-Live. Docusign Envelope ID: 9915DD1B-A15B-4AF9-91AC-D8EA56D92378 51 Order #: Q-384417 Prepared: 18 Mar 2025 Page 16 of 21 Order Form Tukwila, WA Solution Description Contractor Connector Configuration Import of contractors from a delimited file or a SODA query (Washington and Arizona clients only). SODA Imports. Includes completed configuration of field mapping and credential link. The states of Washington and Arizona have access to a SODA load which will be configured according to existing keys. This runs on a scheduled recurrence. Delimited File Imports. The contractor data load is a one-time delimited file import. Future additions and changes to contractor information will be managed through manual updates in SmartGov. The Subscriber is responsible for any data cleansing and parsing. Includes: .csv data load (one-time data load) Provide Subscriber a .csv file to be completed by Subscriber. Configure to Subscriber's provided fields. Troubleshoot errors and provide Subscriber guidance on resolutions that Subscriber will need to resolve within the file. Delimited File Import Required fields below: Contractor Display Name Contractor Address Contractor City Contractor State Contractor Zip Contractor License Number License Type License Exp. D Docusign Envelope ID: 9915DD1B-A15B-4AF9-91AC-D8EA56D92378 52 Order #: Q-384417 Prepared: 18 Mar 2025 Page 17 of 21 Order Form Tukwila, WA Solution Description Financial Export Connector Configuration Configure financial export according to subscribers FMS (financial management system) as provided by Subscriber. Train Subscriber on how to export and set scheduler. Company will customize the configuration of the export to match Subscriber financial system input needs as documented. Available customizations include: Additional data fields Altered order of column information Alternate delimiter or fixed width formatting A header line is not part of the export. Financial Connector does not connect directly with any Financial Management System. If Subscriber provides a local (FTP) File Transfer Protocol, the Financial Connector can automatically upload to the defined FTP destination. By default, financial extract jobs are pre-configured and the included configuration of the Receipt Extract job will produce a comma-delimited file with the following data points: Receipt Number Receipt Date FMS/GL Code Fund GL Account Fee Amount Paid Fee Code Name Permit/License/Case Number Payer Name The included configuration of the Receipt Extract – FMS/GL Summary job will produce a comma-delimited file with the following data points: FMS/GL Code Fund GL Account Fee Amount Paid The file output of the financial extract may be written to the customer's FTP site, if desired, to facilitate automated external processing of the file. The customer may request the use of an alternate delimiter if a comma is not acceptable. The financial extract job may be run on demand or scheduled to run on a consistent basis (e.g., daily, weekly, monthly, etc.). Companion reports designed for reconciliation and extract verification are also available. Docusign Envelope ID: 9915DD1B-A15B-4AF9-91AC-D8EA56D92378 53 Order #: Q-384417 Prepared: 18 Mar 2025 Page 18 of 21 Order Form Tukwila, WA Solution Description Existing Merchant Connector Configuration Configure merchant connection. Test and troubleshoot connection during test process. Subscriber to provide the required linking information for Company to complete the setup. These will often include connection URLs, Login IDs, and Transaction Keys. Requirements vary slightly depending on the selected Merchant. SmartGov will not test in Production environments. SmartGov API SmartGov API includes standard REST API Endpoints with documentation. The following information can be requested from SmartGov: Case assignments: All inspections and code enforcement cases assigned to a person Contact, Parcel and Custom Details, Inspections, Associations, attached photos, documents, and plans on Permits, Licenses, Recurring Inspections and Code Enforcement Cases with additional information available for: - Permits - Contractor license status, conditions - Licenses - Activities, conditions - Code enforcement Cases - Workflow, Items, Violations, Citations Parcel information including Lat/Long, situs address and parcel number Contact information such as name, phone number, email, address The following information can be updated: All inspection information including assignment, requesting, scheduling, inspection status (pass/fail) and results and adding photos and notes Code enforcement case information including workflow, details, notes and attachments contact names, addresses, emails, phone numbers, points of contact The following information can be created: Contacts Inspections, including creation of inspection actions, corrections and code references, notes Code enforcement case requests Code enforcement cases including violations, citations, details, workflow steps and inspections on the case Financial specific endpoints:Obtain fees due on licenses, permits, code enforcement cases and recurring inspections Apply payments to pending receipts SmartGov Connector ECM- Laserfiche Laserfiche connector allows file attachments in SmartGov to be stored within Laserfiche, an ECM (Enterprise Content Management) system. The Laserfiche integration was built in compliance with CMIS (Content Management Interoperability Services) standards. Subscriber must have the Laserfiche CMIS Gateway, version 10 or higher, installed and configured for the desired repository and be able to provide a browser binding URL that SmartGov can reach from the cloud. The service and subscription for this connector does NOT include a subscription to Laserfiche or training on how to install or use the Laserfiche software. Docusign Envelope ID: 9915DD1B-A15B-4AF9-91AC-D8EA56D92378 54 Order #: Q-384417 Prepared: 18 Mar 2025 Page 19 of 21 Order Form Tukwila, WA Solution Description Laserfiche Connector Configuration This connector allows file attachments in SmartGov to be stored within an ECM (Enterprise Content Management) system. The Laserfiche integration was built in compliance with CMIS (Content Management Interoperability Services) standards. Subscriber must have the Laserfiche CMIS Gateway, version 10 or higher, installed and configured for the desired repository and be able to provide a browser binding URL that SmartGov can reach from the cloud. The service and subscription for this connector does NOT include a subscription to Laserfiche or training on how to install or use the Laserfiche software. There are three Secured Functions that control access to the Laserfiche configuration options: Admin.JurisdictionBlobProvider – Allow user to all ECM settings and mappings Admin.JurisdictionBlobProvider.ConfigureCMISConnection – Allow user to configure CMIS connection settings Admin.JurisdictionBlobProvider.ConfigureECMTemplates – Allow user to configure metadata template mappings Configure Subscriber's credentials and mapping in SmartGov. Meet with Subscriber and guide them through SmartGov to test the connection. SmartGov Connector Active Directory Connector for integration with Active Directory. SmartGov Requirements for integration with Active Directory: ADFS (Active Directory Federation Services) version 5.0 or higher (Windows server 2019 or higher). Mobile ADFS in Azure to support PKCE (Proof Key for Code Exchange) for OAuth 2.0 Azure AD expires every 24-months and the Subscriber has to maintain their secret keys in Production. For SSO (Single Sign On) SAML v2 Active Directory Connector Configuration Configure Subscribers credentials in SmartGov. Meet with Subscribers and guide through the connection in SmartGov for testing and maintaining. Subscriber is responsible for the installation and configuration of active directory technology. Docusign Envelope ID: 9915DD1B-A15B-4AF9-91AC-D8EA56D92378 55 Order #: Q-384417 Prepared: 18 Mar 2025 Page 20 of 21 Order Form Tukwila, WA TERMS & CONDITIONS •This quote, and all products and services delivered hereunder are governed by the terms located at https://granicus.com/legal/licensing, including any product-specific terms included therein (the “License Agreement”). If your organization and Granicus has entered into a separate agreement or is utilizing a contract vehicle for this transaction, the terms of the License Agreement are incorporated into such separate agreement or contract vehicle by reference, with any directly conflicting terms and conditions being resolved in favor of the separate agreement or contract vehicle to the extent applicable. •If submitting a Purchase Order, please include the following language: The pricing, terms and conditions of quote Q-384417 dated 18 Mar 2025 are incorporated into this Purchase Order by reference and shall take precedence over any terms and conditions included in this Purchase Order. •This quote is exclusive of applicable state, local, and federal taxes, which, if any, will be included in the invoice. It is the responsibility of Tukwila, WA to provide applicable exemption certificate(s). •Any lapse in payment may result in suspension of service and will require the payment of a setup fee to reinstate the subscription. Docusign Envelope ID: 9915DD1B-A15B-4AF9-91AC-D8EA56D92378 56 Order #: Q-384417 Prepared: 18 Mar 2025 Page 21 of 21 Order Form Tukwila, WA BILLING INFORMATION Billing Contact:Purchase Order Required? [ ] - No [ ] - Yes Billing Address:PO Number: If PO required Billing Email:Billing Phone: If submitting a Purchase Order, please include the following language: The pricing, terms, and conditions of quote Q-384417 dated 18 Mar 2025 are incorporated into this Purchase Order by reference and shall take precedence over any terms and conditions included in this Purchase Order. AGREEMENT AND ACCEPTANCE By signing this document, the undersigned certifies they have authority to enter the agreement. The undersigned also understands the services and terms. Tukwila, WA Signature: \s1\ Name: \n1\ Title: \t1\ Date: \d1\ Docusign Envelope ID: 9915DD1B-A15B-4AF9-91AC-D8EA56D92378 57 EXHIBIT B Compensation Schedule Docusign Envelope ID: 9915DD1B-A15B-4AF9-91AC-D8EA56D92378 58 Order #: Q-384417 Prepared: 18 Mar 2025 Page 1 of 21 THIS IS NOT AN INVOICE Order Form Prepared for Tukwila, WA Granicus Proposal for Tukwila, WA ORDER DETAILS Prepared By:Taylor Brodersen Phone:(814) 720-4368 Email:taylor.brodersen@granicus.com Order #:Q-384417 Prepared On:18 Mar 2025 Expires On:31 Dec 2024 ORDER TERMS Currency:USD Payment Terms:Net 30 (Payments for subscriptions are due at the beginning of the period of performance.) Period of Performance:The term of the Agreement will commence on the date this document is signed and will continue for 12 months. Docusign Envelope ID: 9915DD1B-A15B-4AF9-91AC-D8EA56D92378 59 Order #: Q-384417 Prepared: 18 Mar 2025 Page 2 of 21 Order Form Tukwila, WA PRICING SUMMARY The pricing and terms within this Proposal are specific to the products and volumes contained within this Proposal. One-Time Fees Solution Billing Frequency Quantity/Unit One-Time Fee SmartGov Training Upon Delivery 1 Each $2,896.00 SmartGov Custom Implementation Upon Delivery 1 Each $0.00 BlueBeam Connector Configuration Upon Delivery 1 Each $1,500.00 Project Management - SmartGov Upon Delivery 1 Each $8,447.85 Map Connector Configuration Upon Delivery 1 Each $1,250.00 Parcel Connector Configuration Upon Delivery 1 Each $3,125.00 Portal Configuration Upon Delivery 1 Each $1,250.00 Fees Configuration (Pages)Upon Delivery 8 Each $4,248.00 General Config Upon Delivery 1 Each $2,500.00 Workflow template customization Upon Delivery 1 Each $10,050.00 Standardized Data Migration - Permits Upon Delivery 1 Each $5,000.00 Base Standardized Migration Cost Upon Delivery 1 Each $1,875.00 Data Migration - Documents & Attachments Upon Delivery 1 Each $3,000.00 Standardized Data Migration - Code Enforcement Upon Delivery 1 Each $3,125.00 Standardized Data Migration - Licensing Upon Delivery 1 Each $6,250.00 Contractor Connector Configuration Upon Delivery 1 Each $1,250.00 Financial Export Connector Configuration Upon Delivery 1 Each $2,500.00 Existing Merchant Connector Configuration Upon Delivery 1 Each $1,500.00 Laserfiche Connector Configuration Upon Delivery 1 Each $3,125.00 Active Directory Connector Configuration Upon Delivery 1 Each $1,875.00 SUBTOTAL:$64,766.85 Docusign Envelope ID: 9915DD1B-A15B-4AF9-91AC-D8EA56D92378 60 Order #: Q-384417 Prepared: 18 Mar 2025 Page 3 of 21 Order Form Tukwila, WA New Subscription Fees Solution Billing Frequency Quantity/Unit Annual Fee SmartGov - Enterprise Annual 1 Each $27,424.00 SmartGov Code Enforcement Annual 1 Each $0.00 SmartGov Licensing Annual 1 Each $0.00 SmartGov Permitting Annual 1 Each $0.00 SmartGov Connector BlueBeam Annual 1 Each $1,372.00 SmartGov Connector Contractor Annual 1 Each $1,372.00 SmartGov Connector Financial Annual 1 Each $1,372.00 SmartGov Connector Merchant Annual 1 Each $1,372.00 SmartGov API Annual 1 Each $2,915.00 SmartGov Connector ECM-Laserfiche Annual 1 Each $1,372.00 SmartGov Connector Active Directory Annual 1 Each $1,372.00 SUBTOTAL:$38,571.00 Docusign Envelope ID: 9915DD1B-A15B-4AF9-91AC-D8EA56D92378 61 TIS EXH—Service Level Agreement 02-2021 Page 3 of 3 EXHIBIT C SERVICE LEVEL AGREEMENT (SLA) Docusign Envelope ID: 9915DD1B-A15B-4AF9-91AC-D8EA56D92378 62 granicus.com | info@granicus.com page 1 granicus.com REGIONAL HOURS OF AVAILABILITY AND SUPPORT CONTACT CHANNELS Region Regular Support Hours Support Contact Channels USA Monday - Friday 8:00 AM-8:00 PM EST Excluding Federal Holidays support.granicus.com 1-800-314-0147 Canada Monday - Friday 8:00 AM-8:00 PM EST Excluding Statutory Holidays support.granicus.com 1-800-314-0147 Europe Monday - Friday 9:00 AM-5:00 PM GMT Excluding Statutory Holidays support.granicus.com +44 (0) 800 032 7764 Australia & New Zealand Monday - Friday 9:00 AM-5:30 PM AEST Excluding National Holidays and Victorian public holidays support.granicus.com +61 3 9913 0020 Subscribers govDelivery Help Monday - Friday 8:00 AM-8:00 PM EST Excluding US Federal Holidays subscriberhelp.granicus.com subscriberhelp@granicus.com 1-800-439-1420 USA +44 (0) 808 234 7450 Europe Emergency Support Emergency technical support is available 24/7 by phone only for customers experiencing a Level 1 outage as defined below TECHNICAL SUPPORT SEVERITY LEVEL DEFINITIONS Severity Level Description Time to 1st Response Granicus Action Level 1 EMERGENCY Incident represents complete unavailability of the Granicus Products for all users and no workaround is available Within two (2) hours Incident response process is initiated upon verification. Work on a resolution begins immediately (24/7/365). Notifications and updates of resolution or work arounds are provided to affected clients via case, or if several clients are affected, via status.granicus.com. Level 2 SEVERELY IMPAIRED Incident occurs when a major feature of the product is not working or fails repeatedly and there is no workaround available Within four (4) hours Incident response process is initiated upon verification. Case is evaluated whether a solution or acceptable work around can be achieved. Notifications and updates of resolutions or work arounds are provided to affected clients via case, or if several clients are affected, via status.granicus.com Level 3 IMPAIRED Incident occurs when a primary feature of the product is not working as expected and an acceptable workaround is available Within one (1) business day Upon verification case is assigned and work on resolution begins within 1 business day. If the issue is reported after hours, it will not be assigned until the next business day. Level 4 LOW IMPACT Incident that has a limited business impact; primary functionality is unaffected Within three (3) business days Upon verification case is assigned and work on resolution begins within 3 business days. If the issue is reported after hours, it will not be assigned until the next business day. Granicus shall use commercially reasonable efforts to resolve incidents affecting Granicus Products. Incidents that require debugging of programming code may need to be corrected during the next regular update cycle. Resolution time will be based on the details and severity of an incident. Regular follow-ups will be communicated with the customer until final resolution is reached Docusign Envelope ID: 9915DD1B-A15B-4AF9-91AC-D8EA56D92378 63 granicus.com | info@granicus.com page 2 granicus.com PRODUCT AVAILABILITY Granicus will use commercially reasonable efforts to make the Granicus Products Available 99.9% of the Available Hours of Operation, calculated on a calendar quarter basis, as follows: [(Total time in a quarter – Unexpected Downtime – Scheduled Downtime – Service Disruption) / (Total time in a quarter – Schedule Downtime – Service Disruption)] * 100 Reasonable efforts are made to avoid Scheduled Downtime to perform maintenance, however, in circumstances where Scheduled Downtime is required, notification will be posted at least 10 days in advance for all Product Suites, scope of maintenance activities may be refined to ensure adherence to published schedule. Customers can subscribe to product specific email notifications on the status page status.granicus.com Notifications for Granicus Products of any system-wide outages will be posted to status.granicus.com and will occur within one (1) hour from the time the issues are first recognized by Granicus. Reports of Unscheduled Downtime will be provided upon request up to once per calendar quarter. Term Definition Availability ability of a user to access the Granicus Product via the internet. Granicus uses industry- standard third-party monitoring to measure Availability through URL monitoring (HTTP) Available Hours of Operation twenty-four hours a day, seven days per week, minus Scheduled Downtime Maintenance updates, upgrades, bug fixes, and patches to the Granicus Products. Maintenance times vary by Product. An up-to-date maintenance schedule can be found at status.granicus.com. Scheduled Downtime is the period when the Granicus Product may be inaccessible to permit Granicus to perform Maintenance services Service Disruption is the downtime arising from causes beyond the reasonable direct control of Granicus, such as events caused by Client's action or inaction, force majeure, interruption or failure of digital transmission links or telecommunications, certificate expirations, hostile network attacks, issues arising with customer Domain Name Systems (DNS), or Client Web Application Firewall (WAF). Unscheduled Downtime is any time after the first five minutes of downtime where the Granicus Product is not Available in any way. OUTAGE CREDIT Any credit provided within this Technical Support and Availability document will be referred to as an Outage Credit. The Outage Credit shall be applied as credit to the customer’s following renewal term for the customer’s affected Granicus Product and will be added to the end of the then-current period of performance and shall be provided upon the customer’s request. Outage Credit is available solely to the extent Unscheduled Downtime created unavailability of the entire Granicus product. Unscheduled Downtime does not include Service Disruption. In no event shall any credit for a calendar quarter exceed the seven (7) days of Outage Credit. Granicus shall have the ability to determine at its reasonable discretion whether Unscheduled Downtime has occurred. Per calendar quarter, Granicus will provide Outage Credit as follows: Site Outage per Quarter (Unless Otherwise Specified Below) Amount of Outage Credit (Unless Otherwise Specified Below) >99.9%No Outage Credit 99.8-98.0% 1 day credit 97.9-97.0% 3 days credit 96.9% or less 7 days credit Docusign Envelope ID: 9915DD1B-A15B-4AF9-91AC-D8EA56D92378 64 TIS EXH—Security Requirements 02-2021 Page 1 of 3 Exhibit D City of Tukwila Security Requirements Introduction During the term of this agreement, Contractor shall operate an information security program designed to meet the confidentiality, integrity, and availability requirements of the service or product being supplied. The program shall include at a minimum the following security measures. Governance 1.Information Security Policy: Contractor shall develop, implement, and maintain an information security policy and shall communicate the policy to all staff and contractors. 2.Information Security Accountability: Contractor shall appoint an employee of at least manager level who shall be accountable for the overall information security program. 3.Risk Management: Contractor shall employ a formal risk assessment process to identify security risks which may impact the products or services being supplied, and mitigate risks in a timely manner commensurate with the risk. Asset Management 4.Asset Inventory: Contractor shall maintain an inventory of all hardware and software assets, including asset ownership. 5.Data Classification: Contractor shall develop, implement, and maintain a data classification scheme and process designed to ensure that data is protected according to its confidentiality requirements. Supply Chain Risk Management 6.Supplier Security Assessments: Contractor shall engage in appropriate due diligence assessments of potential suppliers which may impact the security of the services or products being supplied. 7.Security in Supplier Agreements: Contractor shall ensure that agreements with suppliers who may impact the security of the services or products being supplied contain appropriate security requirements. Human Resource Security 8.Information Security Awareness: Contractor shall develop and implement an information security awareness program designed to ensure that all employees and contractors receive security education as relevant to their job function. 9.Background Checks: Contractor shall conduct appropriate background checks on all new employees based on the sensitivity of the role that they are being hired for. Identity Management, Authentication and Access Control 10.Authentication: Contractor shall ensure that all access, by employees or contractors, to its information systems used to provide services or products being supplied shall require appropriate authentication controls that at a minimum will include: Docusign Envelope ID: 9915DD1B-A15B-4AF9-91AC-D8EA56D92378 65 TIS EXH—Security Requirements 02-2021 Page 2 of 3 a. Strong passwords or multi-factor authentication for users b. Multi-factor authentication for all remote access 11.Authorization: Contractor shall ensure that all access to its information systems used to provide services or products being supplied shall be approved by management. 12.Privileged Account Management: Contractor shall appropriately manage and control privileged accounts on its information systems that at a minimum will include: a. Use of dedicated accounts for privileged activity b. Maintaining an inventory of privileged accounts 13.Access Termination: Contractor shall develop and maintain a process designed to ensure that user access is revoked upon termination of employment, or contract for contractors. Data Security 14.Encryption: Contractor shall ensure that all laptops, mobile devices, and removable media, including those that are owned by Contractor employees or contractors, which may be used to store, process, or transport organizational data are encrypted at all times. [Scoping guideline: This requirement may be removed if Contractor is not expected to possess any confidential or sensitive organizational data] 15.Secure Disposal: Contractor shall ensure that all media which may be used to store, process, or transport organizational data is disposed of in a secure manner. [Scoping guideline: This requirement may be removed if Contractor is not expected to possess any confidential or sensitive organizational data] System Acquisition, Development and Maintenance 16.Security Requirements: Contractor shall ensure that information security requirements are defined for all new information systems, whether acquired or developed. 17.Separation of Environments: Contractor shall ensure that development and testing environments are separate from their production environment. 18.Data Anonymization: Contractor shall ensure that the City of Tukwila’s data will not be used in the development or testing of new systems unless the data is appropriately anonymized. 19.Secure Coding: Contractor shall ensure that all applications are developed with secure coding practices, including OWASP Top 10 Most Critical Web Application Security Risks. Physical and Environmental Security 20.Risk Assessment: Contractor shall use a formal risk assessment methodology to identify physical and environmental threats and shall implement controls to minimize the risks. Docusign Envelope ID: 9915DD1B-A15B-4AF9-91AC-D8EA56D92378 66 TIS EXH—Security Requirements 02-2021 Page 3 of 3 Information Protection Processes and Procedure 21.Hardening: Contractor shall develop and implement security configuration baselines for all endpoint and network devices types. 22.Network Segregation: Contractor shall segregate its network into zones based on trust levels, and control the flow of traffic between zones. 23.Anti-Malware: Contractor shall ensure that all information systems that are susceptible to malware are protected by up-to-date anti-malware software. 24.Wireless Access Control: Contractor shall ensure that wireless network access is protected, including at a minimum: a. All wireless network access should be encrypted b. All wireless network access to the production network should be authenticated using multi-factor authentication such as machine certificates c. Wireless network access for personal devices and guest access should be segregated from the production network 25.Patching: Contractor shall evaluate, test, and apply information system patches in a timely fashion according to their risk. 26.Backup and Recovery: Contractor shall implement a backup and recovery process designed to ensure that data can be recovered in the event of unexpected loss. Protective Technology 27.Logging: Contractor shall ensure that security event logging requirements have been defined, and that all information systems are configured to meet logging requirements. 28.Intrusion Detection: Contractor shall deploy intrusion detection or prevention systems at the network perimeter. 29.URL Filtering: Contractor shall deploy tools to limit web browsing activity based on URL categories. 30.Denial of Service Protection: Contractor shall deploy controls to detect and mitigate denial of service attacks. Security Continuous Monitoring 31.Security Monitoring: Contractor shall deploy automated tools to collect, correlate, and analyze security event logs from multiple sources, and monitor them for suspected security incidents. 32.Vulnerability Assessments: Contractor shall conduct vulnerability assessments against all Internet-facing information systems on a regular basis, no less often than quarterly. 33.Penetration Testing: Contractor shall perform penetration tests on all web applications and services, in accordance with standard penetration testing methodologies, on a regular basis, no less often than annually. Information Security Incident Management 34.Incident Response: Contractor shall develop, implement, and maintain an information security incident response process, and will test the process on a regular basis, no less often than annually. Docusign Envelope ID: 9915DD1B-A15B-4AF9-91AC-D8EA56D92378 67 TIS EXH—Data Protection and Info Security 02-2021 Page 1 of 10 Exhibit E Data Protection and Information Security This Data Protection and Information Security Exhibit (“Exhibit”) is an attachment to the Agreement and sets forth the data protection and information security requirements of City of Tukwila. This Exhibit includes by reference the terms and conditions of the Agreement. In the event of any inconsistencies between this Exhibit and the Agreement, the parties agree that the terms and conditions of the Exhibit will prevail. Throughout the term of the Agreement and for as long as Contractor controls, possesses, stores, transmits, or processes Confidential Information as part of the Services provided to City of Tukwila, Contractor will comply with the requirements set forth in this Exhibit. Any breach of this Exhibit will be deemed a material breach under the Agreement. 1. Definitions “Authorized Personnel” for the purposes of this Exhibit, means Contractor’s employees or subcontractors who: (i) have a need to receive or access Confidential Information or Personal Information to enable Contractor to perform its obligations under the Agreement; and (ii) are bound in writing with Contractor by confidentiality obligations sufficient for the protection of Confidential Information and Personal Information in accordance with the terms and conditions set forth in the Agreement and this Exhibit. “Common Software Vulnerabilities” (CSV) are application defects and errors that are commonly exploited in software. This includes but is not limited to: (i) The CWE/SANS Top 25 Programming Errors – see http://cwe.mitre.org/top25/ and http://www.sans.org/top25-software-errors/ (ii) The Open Web Application Security Project’s (OWASP) “Top Ten Project” – see http://www.owasp.org “Confidential Information” means certain non-public proprietary information that has economic value and is protected with reasonable safeguards to maintain its secrecy. Confidential Information may include, but is not limited to any financial data, business and other plans, specifications, equipment designs, electronic configurations, design information, product architecture algorithms, quality assurance plans, inventions (whether or not the subject of pending patent applications), ideas, discoveries, formulae, models, requirements, standards, trade and manufacturing secrets, drawings, samples, devices, demonstrations, technical information, all Personal Information as defined in RCW 42.56.590 that come within the Contractor’s possession in the course of performance under this Agreement, as well as any and all intellectual and industrial property rights contained therein or in relation thereto; provided that, Personal Information shall remain Confidential Information even if at the time of disclosure or collection, or later, it is or becomes known to the public. “Industry Standards” mean generally recognized industry standards, best practices, and benchmarks including but not limited to: (i) Payment Card Industry Data Security Standards (“PCI DSS”) – see http://www.pcisecuritystandards.org/ (ii) National Institute for Standards and Technology – see http://csrc.nist.gov/ (iii) ISO / IEC 27000-series – see http://www.iso27001security.com/ Docusign Envelope ID: 9915DD1B-A15B-4AF9-91AC-D8EA56D92378 68 TIS EXH—Data Protection and Info Security 02-2021 Page 2 of 10 (iv) COBIT 5 – http://www.isaca.org/cobit/ (v) Cyber Security Framework – see http://www.nist.gov/cyberframework/ (vi) Cloud Security Alliance – see https://cloudsecurityalliance.org/ (vii) Other standards applicable to the services provided by Contractor to City of Tukwila “Information Protection Laws” mean all local, state, federal and international laws, standards, guidelines, policies, regulations and procedures applicable to Contractor or City of Tukwila pertaining to data security, confidentiality, privacy, and breach notification. “Personal Information” also known as Personally Identifiable Information (PII), is defined in RCW 42.56.590 and includes information of City of Tukwila customers, employees and subcontractors or their devices gathered or used by Contractor that can be used on its own or combined with other information to identify, contact, or locate a person, or to identify an individual or his or her device in context. Examples of Personal Information include name, social security number or national identifier, biometric records, driver’s license number, device identifier, IP address, MAC address, either alone or when combined with other personal or identifying information which is linked or linkable to a specific individual or device, such as date and place of birth, mother’s maiden name, etc. “Security Incident” is any actual or suspected occurrence of: (i) Unauthorized access, use, alteration, disclosure, loss, theft of, or destruction of Confidential Information or the systems / storage media containing Confidential Information (ii) Illicit or malicious code, phishing, spamming, spoofing (iii) Unauthorized use of, or unauthorized access to, Contractor’s systems (iv) Inability to access Confidential Information or Contractor systems as a result of a Denial of Service (DOS) or Distributed Denial of Service (DDOS) attack (v) Loss of Confidential Information due to a breach of security “Security Vulnerability” is an application, operating system, or system flaw (including but not limited to associated process, computer, device, network, or software weakness) that can be exploited resulting in a Security Incident. 2. Roles of the Parties and Compliance with Information Protection Laws As between City of Tukwila and Contractor, City of Tukwila shall be the principal and Contractor shall be its agent with respect to the collection, use, processing and disclosure of all Confidential Information. The Parties shall comply with their respective obligations as the principal (e.g., data owner/controller/covered entity) and agent (e.g., data processor/business associate/trading partner) under all Information Protection Laws. The Parties acknowledge that, with respect to all Confidential Information processed by Contractor for the purpose of providing the Services under this Agreement: a. City of Tukwila shall determine the scope, purpose, and manner in which such Confidential Information may be accessed or processed by Contractor, and Contractor shall limit its access to or use of Confidential Information to that which is necessary to Docusign Envelope ID: 9915DD1B-A15B-4AF9-91AC-D8EA56D92378 69 TIS EXH—Data Protection and Info Security 02-2021 Page 3 of 10 provide the Services, comply with applicable laws, or as otherwise directed by City of Tukwila; b. Each party shall be responsible for compliance with Information Protection Laws in accordance with their respective roles; and c. Contractor and City of Tukwila shall implement the technical and organizational measures specified in this Exhibit and any additional procedures agreed upon pursuant to a Statement of Work (“SOW”) to protect Confidential Information against unauthorized use, destruction or loss, alteration, disclosure or access. 3. General Security Requirements Contractor will have an information security program that has been developed, implemented and maintained in accordance with Industry Standards. At a minimum, Contractor’s information security program will include, but not be limited to, the following elements: 3.1 Information Security Program Management. Contractor will have or assign a qualified member of its workforce or commission a reputable third-party service provider to be responsible for the development, implementation and maintenance of Contractor’s enterprise information security program. 3.2 Policies and Standards. To protect City of Tukwila Confidential Information, Contractor will implement and maintain reasonable security that complies with Information Protection Laws and meets data security Industry Standards. a. Security Policies and Standards. Contractor will maintain formal written information security policies and standards that: (i) Define the administrative, physical, and technological controls to protect the confidentiality, integrity, and availability of Confidential Information, City of Tukwila systems, and Contractor systems (including mobile devices) used in providing Services to City of Tukwila (ii) Encompasses secure access, retention, and transport of Confidential Information (iii) Provide for disciplinary or legal action in the event of violation of policy by employees or Contractor subcontractors and vendors (iv) Prevent unauthorized access to City of Tukwila data, City of Tukwila systems, and Contractor systems, including access by Contractor’s terminated employees and subcontractors (v) Employ the requirements for assessment, monitoring and auditing procedures to ensure Contractor is compliant with the policies (vi) Conduct an annual assessment of the policies, and upon City of Tukwila written request, provide attestation of compliance. b. In the SOW or other document, Contractor will identify to City of Tukwila all third-party vendors (including those providing subcontractors to Contractor) involved in the provision of the Services to City of Tukwila, and will specify those third-party vendors that will have access to Confidential Information. Docusign Envelope ID: 9915DD1B-A15B-4AF9-91AC-D8EA56D92378 70 TIS EXH—Data Protection and Info Security 02-2021 Page 4 of 10 3.3 Security and Privacy Training. Maintain a security awareness program that includes at minimum, annual training. 3.4 Access Control. Contractor will ensure that City of Tukwila Confidential Information will be accessible only by Authorized Personnel after appropriate user authentication and access controls (including but not limited to two-factor authentication) that satisfy the requirements of this Exhibit. Each Authorized Personnel shall have unique access credentials and shall receive training which includes a prohibition on sharing access credentials with any other person. Contractor should maintain access logs relevant to City of Tukwila Confidential Information for a minimum of six years or other mutually agreed upon duration. 3.5 Data Backup. The parties shall agree in an SOW or other document upon the categories of City of Tukwila Confidential Information that are required to be backed up by Contractor. Unless otherwise agreed to in writing by City of Tukwila, backups of City of Tukwila Confidential Information shall reside solely in the United States. For the orderly and timely recovery of Confidential Information in the event of a service interruption: a. Contractor will store a backup of Confidential Information at a secure offsite facility and maintain a contemporaneous backup of Confidential Information on-site to meet needed data recovery time objectives. b. Contractor will encrypt and isolate all City of Tukwila backup data on portable media from any backup data of Contractor’s other customers. 3.6 Business Continuity Planning (BCP) and Disaster Recovery (DR). Contractor will maintain an appropriate business continuity and disaster recovery plan to enable Contractor to adequately respond to, and recover from, business interruptions involving City of Tukwila Confidential Information or services provided by Contractor to City of Tukwila. a. At a minimum, Contractor will test the BCP and DR plan annually, in accordance with Industry Standards, to ensure that the business interruption and disaster objectives set forth in this Exhibit have been met and will promptly remedy any failures. Upon City of Tukwila’s request, Contractor will provide City of Tukwila with a written summary of the annual test results. b. In the event of a business interruption that activates the BCP and DR plan affecting the Services or Confidential Information of City of Tukwila, Contractor will notify City of Tukwila’s designated Security Contact as soon as possible. c. Contractor will allow City of Tukwila or its authorized third party, upon a minimum of 30 days’ notice to Contractor’s designated Security Contact, to perform an assessment of Contractor’s BCP and DR plan once annually, or more frequently if agreed to in an SOW or other document. Following notice provided by City of Tukwila, the parties will meet to determine the scope and timing of the assessment. Docusign Envelope ID: 9915DD1B-A15B-4AF9-91AC-D8EA56D92378 71 TIS EXH—Data Protection and Info Security 02-2021 Page 5 of 10 3.7 Network Security. Contractor agrees to implement and maintain network security controls that conform to Industry Standards including but not limited to the following: a. Firewalls. Contractor will utilize firewalls to manage and restrict inbound, outbound and internal network traffic to only the necessary hosts and network resources. b. Network Architecture. Contractor will appropriately segment its network to only allow authorized hosts and users to traverse areas of the network and access resources that are required for their job responsibilities. c. Demilitarized Zone (DMZ). Contractor will ensure that publicly accessible servers are placed on a separate, isolated network segment typically referred to as the DMZ. d. Wireless Security. Contractor will ensure that its wireless network(s) only utilize strong encryption, such as WPA2. e. Intrusion Detection/Intrusion Prevention (IDS/IPS) System. Contractor will have an IDS and/or IPS in place to detect inappropriate, incorrect, or anomalous activity and determine whether Contractor’s computer network and/or server(s) have experienced an unauthorized intrusion. 3.8 Application and Software Security. Contractor, should it provide software applications or Software as a Service (SaaS) to City of Tukwila, agrees that its product(s) will remain secure from Software Vulnerabilities and, at a minimum, incorporate the following: a. Malicious Code Protection. Contractor’s software development processes and environment must protect against malicious code being introduced into its product(s) future releases and/or updates. b. Application Level Security. Contractor must use a reputable third party tool to conduct dynamic/static/manual application vulnerability scans on the application(s) software provided to City of Tukwila for each major code release or at the time of contract renewal. Contractor can provide executive summary of dynamic test results if requested by the City of Tukwila. Results of the application testing will be provided to City of Tukwila in a summary report and vulnerabilities categorized as Very High, High or that have been identified as part of the OWASP Top 10 and SANS Top 25 within 30 days of identification. c. Vulnerability Management. Contractor agrees at all times to provide, maintain and support its software and subsequent updates, upgrades, and bug fixes such that the software is and remains secure from Common Software Vulnerabilities. d. Logging. Contractor software that controls access to Confidential Information must log and track all access to the information. e. Updates and Patches. Contractor agrees to promptly provide updates and patches to remediate Security Vulnerabilities that are exploitable. Upon City of Tukwila’s request, Contractor shall provide information on remediation efforts of known Security Vulnerabilities. 3.9 Data Security. Contractor agrees to preserve the confidentiality, integrity and accessibility of City of Tukwila Confidential Information with administrative, technical and physical measures that conform to Industry Standards that Contractor then applies to its own systems and processing environment. Unless otherwise agreed to in writing by City of Tukwila, Contractor agrees that any and all City of Tukwila Confidential Information will be stored, processed, and maintained solely on designated systems located in the continental United States. Additionally: Docusign Envelope ID: 9915DD1B-A15B-4AF9-91AC-D8EA56D92378 72 TIS EXH—Data Protection and Info Security 02-2021 Page 6 of 10 a. Encryption. Contractor agrees that all City of Tukwila Confidential Information and Personal Information will be encrypted with a Federal Information Processing Standard (FIPS) compliant encryption product, also referred to as 140-2 compliant. Symmetric keys will be encrypted with a minimum of 128-bit key and asymmetric encryption requires a minimum of 1024 bit key length. Encryption will be utilized in the following instances: •City of Tukwila Confidential Information and Personal Information will be stored on any portable computing device or any portable storage medium. •City of Tukwila Confidential Information and Personal Information will be transmitted or exchanged over a public network. b. Data Segregation. Contractor will segregate City of Tukwila Confidential Information and Personal Information from Contractor’s data and from the data of Contractor’s other customers or third parties. 3.10 Data Re-Use. Contractor agrees that any and all data exchanged shall be used expressly and solely for the purposes enumerated in the Agreement. Data shall not be distributed, repurposed or shared across other applications, environments, or business units of Contractor. Contractor further agrees that no Confidential Information of any kind shall be transmitted, exchanged or otherwise passed to other parties except on a case-by-case basis as specifically agreed to in writing by City of Tukwila. 3.11 Data Destruction and Data Retention. Upon expiration or termination of this Agreement or upon City of Tukwila’s written request, Contractor and its Authorized Personnel will promptly return to City of Tukwila all City of Tukwila Confidential Information and/or securely destroy City of Tukwila Confidential Information. At a minimum, destruction of data activity is to be performed according to the standards enumerated by the National Institute of Standards, Guidelines for Media Sanitization – see http://csrc.nist.gov/. If destroyed, an officer of Contractor must certify to City of Tukwila in writing within 10 business days all destruction of City of Tukwila Confidential Information. If Contractor is required to retain any City of Tukwila Confidential Information or metadata to comply with a legal requirement, Contractor shall provide notice to both the general notice contact in the Agreement as well as City of Tukwila’s designated Security Contact. 3.12 Right to Audit. Upon a minimum of 30 days’ written notice to Contractor, Contractor agrees to allow City of Tukwila or a mutually agreed upon independent third party under a Non- Disclosure Agreement to perform an audit of Contractor’s policies, procedures, software, system(s), and data processing environment at City of Tukwila’s expense to confirm compliance with this Exhibit. Prior to commencement of the audit, the parties will discuss the scope of the audit and the schedule. Contractor shall provide reasonable support to the audit team. Upon request Contractor will provide any relevant third party assessment reports such as SOC 2, PCI DSS Report on Compliance, or ISO 27001 certification. Unless critical issues are identified during the audit, such audits will be restricted to once in any 12 month period. If issues are identified, Contractor shall provide a remediation plan to City of Tukwila to remedy such issues at Contractor’s expense. Docusign Envelope ID: 9915DD1B-A15B-4AF9-91AC-D8EA56D92378 73 TIS EXH—Data Protection and Info Security 02-2021 Page 7 of 10 3.13 Security Testing. Contractor, at its expense, will allow City of Tukwila to conduct static, dynamic, automated, and/or manual security testing on its software products and/or services, hardware, devices, and systems to identify Security Vulnerabilities on an ongoing basis. Should any vulnerabilities be discovered, Contractor agrees to notify City of Tukwila and create a mutually agreed upon remediation plan to resolve all vulnerabilities identified. City of Tukwila has the right to request or conduct additional reasonable security testing throughout the Term of the Agreement. 4. Security Incident / Data Breach 4.1 Security Contact. The individuals identified below shall serve as each party’s designated Security Contact for security issues under this Agreement. City of Tukwila Security Contact: Name Address Phone Email Contractor Security Contact: Name Address Phone Email Docusign Envelope ID: 9915DD1B-A15B-4AF9-91AC-D8EA56D92378 1-800-314-0147 Kristoffer von Bonsdorff legal@granicus.com 1152 15th Street NW, Suite 800 Washington, DC 20005 74 TIS EXH—Data Protection and Info Security 02-2021 Page 8 of 10 4.2 Requirements. Contractor will take commercially reasonable actions to ensure that City of Tukwila is protected against any and all reasonably anticipated Security Incidents, including but not limited to: (i) Contractor’s systems are continually monitored to detect evidence of a Security Incident (ii) Contractor has a Security Incident response process to manage and to take corrective action for any suspected or realized Security Incident (iii) Upon request Contractor will provide City of Tukwila with a copy of its Security Incident policies and procedures. If a Security Incident affecting City of Tukwila occurs, Contractor, at its expense and in accordance with applicable Information Protection Laws, will immediately take action to prevent the continuation of the Security Incident. 4.3 Notification. Within eight hours of Contractor’s initial awareness of a Security Incident or other mutually agreed upon time period, Contractor will notify City of Tukwila of the incident by calling by phone the City of Tukwila Security Contact(s) listed above. 4.4 Investigation and Remediation. Upon Contractor’s notification to City of Tukwila of a Security Incident, the parties will coordinate to investigate the Security Incident. Contractor shall be responsible for leading the investigation of the Security Incident, but shall cooperate with City of Tukwila to the extent City of Tukwila requires involvement in the investigation. Contractor shall involve law enforcement in the investigation if requested by City of Tukwila. Depending upon the type and scope of the Security Incident, City of Tukwila personnel may participate in: (i) interviews with Contractor’s employees and subcontractors involved in the incident; and (ii) review of all relevant records, logs, files, reporting data, systems, Contractor devices, and other materials as otherwise required by City of Tukwila. Contractor will cooperate, at its expense, with City of Tukwila in any litigation or investigation deemed reasonably necessary by City of Tukwila to protect its rights relating to the use, disclosure, protection and maintenance of Confidential Information. Contractor will reimburse City of Tukwila for actual costs incurred by City of Tukwila in responding to, and mitigating damages caused by any Security Incident, including all costs of notice and remediation which City of Tukwila, in its sole discretion, deems necessary to protect such affected individuals in light of the risks posed by the Security Incident. Contractor will, at Contractor’s own expense, provide City of Tukwila with all information necessary for City of Tukwila to comply with data breach recordkeeping, reporting and notification requirements pursuant to Information Protection Laws. Contractor will use reasonable efforts to prevent a recurrence of any such Security Incident. Additionally, Contractor will provide (or reimburse City of Tukwila) for at least one year of complimentary access for one credit monitoring service, credit protection service, credit fraud alert and/or similar services, which City of Tukwila deems necessary to protect affected individuals in light of risks posed by a Security Incident. 4.5 Reporting. Contractor will provide City of Tukwila with a final written incident report within five business days after resolution of a Security Incident or upon determination that the Security Incident cannot be sufficiently resolved. Docusign Envelope ID: 9915DD1B-A15B-4AF9-91AC-D8EA56D92378 75 TIS EXH—Data Protection and Info Security 02-2021 Page 9 of 10 5. Confidential Information or Personal Information 5.1 Authorized Personnel. Contractor will require all Authorized Personnel to meet Contractor’s obligations under the Agreement with respect to Confidential Information or Personal Information. Contractor will screen and evaluate all Authorized Personnel and will provide appropriate privacy and security training, as set forth above, in order to meet Contractor’s obligations under the Agreement. Upon City of Tukwila’s written request, Contractor will provide City of Tukwila with a list of Authorized Personnel. Contractor will remain fully responsible for any act, error, or omission of its Authorized Personnel. 5.2 Handling of Confidential Information or Personal Information. Contractor will: a. Keep and maintain all Confidential Information and Personal Information in strict confidence in accordance with the terms of the Agreement b. Use and disclose Confidential Information and/or Personal Information solely and exclusively for the purpose for which the Confidential Information or Personal Information is provided pursuant to the terms and conditions of the Agreement. Contractor will not disclose Confidential Information or Personal Information to any person other than to Authorized Personnel without City of Tukwila’s prior written consent, unless and to the extent required by applicable law, in which case, Contractor will use best efforts to notify City of Tukwila before any such disclosure or as soon thereafter as reasonably possible. In addition, Contractor will not produce any Confidential Information or Personal Information in response to a non-legally binding request for disclosure of such Personal Information. 5.3 Data and Privacy Protection Laws. Contractor represents and warrants that its collection, access, use, storage, disposal, and disclosure of Personal Information complies with all applicable federal, state, local and foreign data and privacy protection laws, as well as all other applicable regulations and directives. 6. Third Party Security 6.1 Contractor will conduct thorough background checks and due diligence on any third and fourth parties which materially impact Contractor’s ability to provide the products and/or Services to City of Tukwila as described in the Agreement. 6.2 Contractor will not outsource any work related to its products or the Services provided to City of Tukwila in countries outside the United States of America, which have not been disclosed in the Agreement or without prior written approval from City of Tukwila Legal and Information Security. If Contractor desires to outsource certain work during the Term of the Agreement, Contractor shall first notify City of Tukwila so that the parties can ensure adequate security protections are in place with respect to the Services provided to City of Tukwila. Docusign Envelope ID: 9915DD1B-A15B-4AF9-91AC-D8EA56D92378 76 TIS EXH—Data Protection and Info Security 02-2021 Page 10 of 10 7. Payment Cardholder Data 7.1 If Contractor accesses, collects, processes, uses, stores, transmits, discloses, or disposes of City of Tukwila and/or City of Tukwila customer credit, debit, or other payment cardholder information, Contractor agrees to the following additional requirements: a. Contractor, at its sole expense, will comply with the Payment Card Industry Data Security Standard (“PCI DSS”), as may be amended or changed from time to time, including without limitation, any and all payment card industry validation actions (e.g., third party assessments, self-assessments, security vulnerability scans, or any other actions identified by payment card companies for the purpose of validating Contractor’s compliance with the PCI DSS). b. Contractor will maintain a continuous PCI DSS compliance program. Annually, Contractor agrees to provide evidence of PCI DSS compliance in the form of a Qualified Security Assessor (“QSA”) Assessment Certificate, a PCI Report on Compliance (“ROC”), or evidence that Contractor is included on the Visa or MasterCard list of PCI DSS Validated Service Providers. c. Contractor will ensure that subcontractors approved by City of Tukwila, in accordance with Section 6.2, comply with and maintain a continuous PCI DSS compliance program if the subcontractor provides any service on behalf of Contractor that falls within PCI DSS scope. The Subcontractor must provide evidence of PCI DSS compliance in the form of a Qualified Security Assessor (“QSA”) Assessment Certificate, a PCI Report on Compliance (“ROC”), or evidence that Subcontractor is included on the Visa or MasterCard list of PCI DSS Validated Service Providers. d. Contractor will immediately notify City of Tukwila if Contractor is found to be non- compliant with a PCI DSS requirement or if there is any breach of cardholder data impacting City of Tukwila or its customers. 8. Changes In the event of any change in City of Tukwila’s data protection or privacy obligations due to legislative or regulatory actions, industry standards, technology advances, or contractual obligations, Contractor will work in good faith with City of Tukwila to promptly amend this Exhibit accordingly. Docusign Envelope ID: 9915DD1B-A15B-4AF9-91AC-D8EA56D92378 77 Statement of Work City of Tukwila, WA Creation Date: 4/21/2025 SoW Expiration Date: 7/21/2025 Document Number: PS-07955.2 Created by: Sidney Barnes PS-07955.2 1 Exhibit B 78 Table of Contents OpenGov Statement of Work 3 1.Project Scope 3 2.Adjustments to the Project Scope, Estimated Schedule, Charges and other Terms 3 3.Project Delivery 3 4.Project Understanding 3 5.OpenGov Responsibilities 4 6.Project Tracking and Reporting 4 7.Communication and Escalation Procedure 5 8.Opengov Implementation Methodology 5 8.1. Initiate 6 8.2. Validate 6 8.3. Configure 6 8.5. Launch 6 9 . Customer Responsibilities 6 10.Customer’s Project Manager 7 11. Acceptance Procedure 7 12.Estimated Schedule 8 13.Illustrative Project Timelines 8 14. Change Order Process 9 Exhibit 1: Implementation Activities 11 Budgeting & Planning 11 Initiate 11 Validate 11 Configure 12 Train 16 Launch 17 Tax & Revenue: 18 Initiate 18 Validate 18 Configure 19 Train 22 Launch 24 Exhibit 2: Technical Requirements 25 Budgeting & Planning Technical Requirements 25 PS-07955.2 2 79 OpenGov Statement of Work This Statement of Work (“SOW”) identifies services that OpenGov will perform for City of Tukwila, WA (“Customer”) pursuant to the order for OpenGov Professional Services. This SOW may not be modified or amended except in a written agreement signed by a duly authorized representative of each party. The OpenGov Responsibilities section of this document can be found in Exhibit 1: Implementation Activities. Any additional services or support not detailed in Exhibit 1 will be considered out of scope. 1.Project Scope Under this project, OpenGov will deliver cloud based solutions (detailed list in “Exhibit 1”). OpenGov's estimated charges and schedule are based on performance of the activities listed in the “OpenGov Responsibilities” section below. Deviations that arise during the project will be managed through the procedure described in Section 14. 2.Adjustments to the Project Scope, Estimated Schedule, Charges and other Terms Adjustments to the deliverables in Exhibit 1 may include charges on a time-and-materials or fixed-fee basis using OpenGov’s standard rates. 3.Project Delivery 3.1. OpenGov will perform the work under this SOW remotely unless explicitly identified below. 3.2. OpenGov will use personnel and resources located across the United States, and may also include OpenGov-trained implementation partners to support the delivery of services. 4.Project Understanding 4.1. Deviations that arise during the proposed project will be managed through the Change Order Process (as defined in Section 14) , and may result in adjustments to the Project Scope, Estimated Schedule, Charges, and/or other terms. 4.2. The OpenGov Suites are not customized beyond current capacities based on the latest release of the software. Implementation of any custom modification or integration developed by OpenGov; Customer internal staff; or any third-party is not included in the scope of this project unless specifically listed in Exhibit 1. 4.3. The customer is responsible for providing appropriate time and resources to the project to meet deliverables as outlined in the project plan. 4.4. Data conversion services from other software system(s) or sources are not included in the scope of this project unless specifically listed in Exhibit 1. PS-07955.2 3 80 5.OpenGov Responsibilities 5.1. OpenGov will provide project management for the OpenGov responsibilities in this SOW. This provides direction to OpenGov project personnel and a shared framework for project planning, communications, reporting, procedural and contractual activity. 5.2. OpenGov will review the Project Plan with Customer’s Project Manager and key stakeholders to ensure alignment on agreed upon timelines. 5.3. OpenGov will maintain project communications through Customer’s Project Manager. 5.4. OpenGov will establish documentation and procedural standards for deliverable materials. 5.5. OpenGov will assist Customer’s Project Manager to prepare and maintain the Project Plan for the performance of this SOW which will include the activities, tasks, assignments, and project milestones identified in Exhibit 1. 6.Project Tracking and Reporting 6.1. OpenGov will review project tasks, schedules, and resources and make changes or additions, as appropriate. OpenGov will measure and evaluate progress against the Project Plan with Customer's Project Manager. 6.2. OpenGov will work with Customer’s Project Manager to address and resolve deviations from the Project Plan. 6.3. OpenGov will conduct regularly scheduled project status meetings. 6.4. OpenGov will administer the Change Order Process with the Customer's Project Manager. 6.5. Deliverable Materials: 6.5.1. Weekly status reports 6.5.2. Project Plan 6.5.3. Project Charter, defining project plan and Go-live date 6.5.4. Risk, Action, Issues and Decisions Register (RAID) 6.6. Deliverable Sign-Off: OpenGov requests Sign-Offs at various deliverables during the implementation of the project. Once the Customer has signed-off on a deliverable, any additional changes requested by Customer on that deliverable will require a paid change order for additional hours for OpenGov to complete the requested changes. 7.Communication and Escalation Procedure 7.1. Active engagement throughout the implementation process is the foundation of a successful deployment. To help assess progress, address questions, and minimize risk during the course of deployment, both parties agree to the following: PS-07955.2 4 81 7.1.1. Regular communication aligned to the agreed upon Project Plan and timing. 7.1.2. OpenGov expects our customers to raise questions or concerns as soon as they arise. OpenGov will do the same, in order to be able to address items when known. 7.2. Executive involvement 7.2.1. Executives may be called upon to clarify expectations and/or resolve confusion. 7.2.2. Executives may be needed to steer strategic items to maximize the value through the deployment. 7.3. Escalation Process 7.3.1. Identification of an issue impeding deployment progress or outcome, that is not acceptable. 7.3.2. Customer or OpenGov Project Manager summarizes the problem statement and impasse. 7.3.3. Customer and OpenGov Project Managers jointly outline solution acceptance and OpenGov Project Manager will schedule an Executive Review Meeting, if necessary. 7.3.4. The resolution will be documented and signed off. 8. Opengov Implementation Methodology Every OpenGov implementation will contain a structured methodology to properly plan and collaborate. The methodology consists of the following phases: ● Initiate ● Validate ● Configure ● Train ● Launch 8.1. Initiate 8.1.1. OpenGov will provide customer entity configuration. 8.1.2. OpenGov will provide system administrators creation. 8.1.3. This activity is complete when the customer has access to their site. PS-07955.2 5 82 8.1.4. Customer will sign-off on product access to complete the Initiate Phase of the project. 8.2. Validate 8.2.1. OpenGov will create a Solution Blueprint. 8.2.2. OpenGov will confirm the Data Validation strategy. 8.2.3. This activity is complete when the Solution Blueprint is presented to the customer. 8.2.4. Customer will Sign-off on Initial Draft Solution Blueprint to complete the Validate Phase of the project. 8.3. Configure 8.3.1. OpenGov will configure the deliverables outlined in Exhibit 1. 8.3.2. This activity is complete when all deliverables in Exhibit 1 are configured. 8.3.3. Customer will provide Sign-off that all configuration deliverables have been completed and accepted. OpenGov will provide status and intermediate completion milestones as the project progresses to fully configured. 8.4. Train 8.4.1. Training will be provided in instructor-led virtual sessions unless otherwise specified in Exhibit 1. 8.4.2. OpenGov will provide Administrator training. 8.4.3. OpenGov will provide End User training (if listed in Exhibit 1). 8.4.4. Customer will sign-off that training has been completed. 8.5. Launch 8.5.1. OpenGov will provide HyperAdopt support post Go-Live to ensure successful adoption. 8.5.2. Customer will Sign-off on the HyperAdopt phase of the project which will transition the project from active deployment to Customer Success. 9 . Customer Responsibilities 9.1. The completion of the proposed scope of work depends on the full commitment and participation of Customer’s management and personnel. The Customer’s Project Manager should have access to the appropriate Customer Subject Matter Expert personnel needed for the successful implementation of the project. The responsibilities listed in this section are in addition to the responsibilities specified in the Agreement and are to be provided at no charge to OpenGov. OpenGov's performance is predicated upon the following responsibilities being managed and fulfilled by the customer. Delays in performance of these responsibilities may result in a change order and/or delay of the completion of the project. PS-07955.2 6 83 9.2. Provide the required data to OpenGov within five (5) days of the requests being made from the OpenGov Project Manager. The Customer will be responsible for any potential charges from third parties to access and provide the data. 9.3. Maintain the same format and access to data on an ongoing basis. Any changes to the underlying data or data source may require a change order or charge in the future. 10. Customer’s Project Manager 10.1. Create, with OpenGov’s assistance, the Project Charter for the performance of this SOW which will include the activities, tasks, assignments, milestones and estimates. 10.2. Manage Customer personnel and responsibilities for this project (for example: ensure personnel complete any self-paced training sessions, configuration, validation or user acceptance testing). 10.3. Identify and assign Subject Matter Experts (SME). 10.4. Serve as the communication liaison between OpenGov and Customer representatives participating in the project. 10.5. Participate in project status meetings. 10.6. Obtain and provide information, data, and decisions within ten (10) business days of OpenGov’s request unless Customer and OpenGov agree in writing to a different response time. 10.7. Resolve deviations from the estimated schedule. 10.8. Help resolve project issues and escalate issues within Customer’s organization, as necessary. 10.9. Administer the Change Order Process with the Project Manager, if applicable. 11. Acceptance Procedure 11.1. The completed items in Exhibit 1 will be submitted to the Customer’s Project Manager. 11.2. Customer’s Project Manager will have decision authority to approve/reject all Project Criteria, Phase Acceptance and Engagement Acceptance. 11.3. Within five (5) business days of receipt, the Customer’s Project Manager will either accept the Deliverable Material or provide OpenGov’s Project Manager a written list of requested revisions. If OpenGov receives no response from the Customer’s Project Manager within five (5) business days, then the Deliverable Material will be deemed accepted. The process will repeat for the requested revisions until acceptance. 11.4. All acceptance milestones and associated review periods will be tracked on the Project Plan. 11.5 Both OpenGov and Customer recognize that failure to complete tasks and PS-07955.2 7 84 respond to open issues may have a negative impact on the Project. 11.6. For any tasks not yet complete, OpenGov and/or Customer will provide su Tax & Revenue 14. Change Order Process 14.1. This SOW and related efforts are based on the information provided and gathered by OpenGov. Customer acknowledges that changes to the scope may require additional effort or time, resulting in additional cost. Any change to scope must be agreed to in writing, by both Customer and OpenGov, and documented via a Change Order. No verbal agreement will be binding on OpenGov or Customer. 14.2. A Change Order is defined as work that is added to or deleted from the original scope of this SOW. Depending on the magnitude of the change, it may or may not alter the original contract amount or completion date. Changes might include but are not limited to: 14.2.1. Timeline for completion. 14.2.2. Sign off process. 14.2.3. Cost of change and/or invoice timing. 14.2.4. Amending the SOW to correct an error. PS-07955.2 9 86 14.2.5 Extension of work as the complexity identified exceeds what was expected by Customer or OpenGov. 14.2.6. Change in type of OpenGov resources to support the SOW. 14.3.The approval process for a Change Order is as follows: 14.3.1.Identification and documentation of a need for modification to the scope of the project as defined in the Statement of Work and any subsequent change orders. 14.3.2. A Change Order is created and Customer and OpenGov review. The Customer will then provide Sign-off. 14.3.3. Change Order is incorporated into the Statement of Work and implemented. PS-07955.2 10 87 Exhibit 1: Implementation Activities Budgeting & Planning Use Cases Build for Budgeting & Planning: ●Operating Budget ●Workforce Planning ●Budget Book Publication ●Capital Budgeting ●B&P Integrations ●Reporting & Transparency Initiate Provisioning Budget & Planning OpenGov will: ●Provision Customer’s OpenGov entity and verify Customer has access to all purchased modules. Customer will: ●Confirm access to entity and modules. Completion Criteria ●Customer verifies access to the site. Validate Technical Project Review OpenGov will: ●Provide up to one (1) one-hour working sessions at the beginning of the project to: o Review deliverables o Review technical requirements o Provide documentation on requirements and processes OpenGov Assumptions: ●Customer will provide relevant data within two (2) weeks immediately following the kick-off meeting. Customer will: ●Identify relevant participants for attendance. ●Confirm deliverables. ●Gather and provide relevant data for the project. Completion Criteria ●Customer sign-off on the project plan. PS-07955.2 11 88 Configure Chart of Accounts (COA) OpenGov will: ●Build Customer's COA in OpenGov in accordance with OpenGov technical requirements. ●Review configured COA and uploaded data and provide training to Customer on how to: o Manage new codes o Edit COA o Create Masks Customer will: ●Provide current COA and transactional data. ●Validate and provide sign off on COA. ●Maintain the COA following configuration. Completion Criteria ●Customer sign-off that the Chart of Accounts has been configured. Operating Budget OpenGov will: ●Configure one (1) Budget instance. ●Configure budget proposal based on a Segment of the Chart of Accounts. ●Train and assist on the modification of the configuration. ●Configure and upload Customer’s base budget files into OpenGov budget instances. ●Configure OpenGov Budget Proposals and Worksheets for up to fifty (50) Departments in the base budget file based on the agreed upon structure. ●Review configured OpenGov Budget and provide training to Customer on how to: o Create new Proposals and Worksheets o Manage Budgets Customer will: ●Provide a current budget. ●Validate Budget Proposals and Worksheets. ●Signoff on Budget Proposals and Worksheets. Completion Criteria ●Customer sign-off that Operating Budget proposals and worksheets have been configured. Capital Budget OpenGov will: ●Configure one (1) Budget instance. ●Configure and upload Customer’s base budget files into OpenGov budget instances. ●Configure proposals and worksheets for up to one hundred (100) Capital Projects in the base budget file based on the agreed upon structure. ●Review configured OpenGov Budget and provide training to Customer on how to: o Create new Proposals and Worksheets o Manage Budgets Customer will: ●Provide a current budget. ●Validate and provide signoff on Budget Proposals. PS-07955.2 12 89 Completion Criteria ●Customer sign-off that Capital Budget proposals and worksheets have been configured. Workforce OpenGov will: ●Provide cost elements based on Customer’s existing personnel forecast to workforce document as per OpenGov’s best practices. ●Review configured OpenGov Workforce Plan and provide training to Customer on how to: o Create Cost Elements o Populate and upload the Position Template Customer will: ●Provide Position calculations and tables. ●Populate the Position Template and upload the completed template into OpenGov. ●Validate and provide signoff on the Workforce Plan calculations. ●Maintain the Workforce Plan and data once configured. Completion Criteria ●Customer sign-off that the Workforce Plan has been configured. Reporting OpenGov will: ●Set up one (1) export and Dataset View to enable OpenGov Budget Reports for the Operating and Capital Budget(s). ●Configure up three (3) standard reports using the customer’s integrated financial data: o Annual o Budget to Actuals o Transactions ●Configure up to four (4) Operating Budget Reports using OpenGov budget data: o Milestones o Development o Fund Balance Projections o Categories* ●Configure up to two (2) Capital Budget Reports using OpenGov budget data: o Development o Effect on Operating ●Review configured OpenGov Reports and provide training Customer on how to: o Export Budget Data for use in OpenGov Reports. o Create new Reports o Manage Reports o Share Reports *Budget Categories report is only available to customers using a zero-based budget. Customer will: ●Validate and provide sign-off of Reports. PS-07955.2 13 90 ●Maintain the Reports once configured. ●Map OpenGov Budget export to Customer ERP import format. Completion Criteria ●Customer sign-off that Reports have been configured. Dashboards OpenGov will: ●Configure dashboards based on one (1) segment or roll up in the Chart of Accounts based on the customer provided template. ●Produce the reporting views and dashboard based on the Customer’s configuration. ●Provide Excel Template for the Customer to complete for the configuration of dashboards. Customer will: ●Provide a completed template for OpenGov to use for the Dashboards. Completion Criteria ●Customer sign-off that Dashboards have been configured. Budget Book Publication OpenGov will: ●Based on best practices, build out the look and feel of six (6) Standard OBB Templates: ○Home Page ○Generic (multi-use) ○Operating ○Department ○Capital ○Capital Project ●Create an Annual Budget Report and FTE Report using OpenGov Budget data and Report Views to use in Department and Project OBB Story Shells. ●Create Department and Project OBB Story Shells from OBB Templates for up to fifty (50) Departments and up to fifty (50) Projects and add OpenGov Report Views to Department and Project Story Shells. ●Provide up to ten (10) one-hour working sessions to answer Customer questions on OBB Configuration. Customer will: ●Provide logo and branding colors to OpenGov. ●Provide complete OBB content to allow OpenGov to copy and paste into the OBB. ●Sign off on OBB Templates prior to OBB Story Page Configuration. ●Validate and sign off on OBB pages. ●Make any continuing edits to the content after OpenGov has added the content to the appropriate story. Completion Criteria ●Customer sign-off that the Budget Book Publication templates are configured. Community Feedback Topic OpenGov will: ●Configure one (1) standard budget topic in Community Feedback. PS-07955.2 14 91 ●Review configured OpenGov Topic and provide training to Customer on how to: ○Create new topics ○Manage topics ○Set Topics to Public and Closed. Customer will: ●Provide logo and branding guidelines. ●Validate and provide signoff on the standard budget topic. ●Update the standard budget topic with Customer relevant information. Completion Criteria ●Customer sign-off that Community Feedback has been configured. Financial Integration OpenGov will: ●Installation of Agent and Database View Deployment or Set up a SFTP and Sample File Format. ●Integrate the following functionalities: o General Ledger Actuals and Budget (Revenue and Expenses) ●Extract, transform (when required) and load the data. ●Build Validation Reports for Budget and Actuals. ●Validate the historical data and current year data based on the Customer provided summary report. ●Schedule the current year data load. ●Monitor the data load. OpenGov assumptions: ●Integration is unidirectional from the Customer’s Central Square Finance Enterprice into OpenGov. ●The data will be linked to the Customer’s COA. Customer will: ●Provide an IT resource to assist the project team in the initial set-up. ●Provide assistance to understand source system specific customizations and configurations when building the data extract. ●If OpenGov is unable to access the data per requirements, provide .csv data files via OpenGov SFTP Location. ●Any charges for the data from the ERP system will be the customer's responsibility. ●Broker OpenGov’s access to Customer’s source accounting data if hosted by any third vendor. ●Provide a summary export data to validate against. ●Validate and provide sign off on the integrated data and reports. ●Changes to the underlying data after project closure will be the responsibility of the customer to update. ●Maintenance of the integration file on an ongoing basis is the responsibility of the customer. Completion Criteria ●Customer sign-off that the Integration has been configured. PS-07955.2 15 92 Train Budgeting & Planning Working Sessions OpenGov will: ●Per the agreed upon Project Plan, schedule working sessions with Customer’s system administrators to: ○Review configurations; ○Provide training on system functionality; ○Gain feedback; and ○Answer questions regarding configured system functionality. Customer will: ●Per the agreed upon Project Plan, attend working sessions to: ○Understand configurations; ○Gain training on system functionality; ○Give feedback; and ○Ask questions regarding configured system functionality Completion Criteria ●Budgeting & Planning Working Sessions have been conducted. Reporting & Transparency Administrator Training OpenGov will: ●Provide training to Customer system administrators on how to: ○Maintain the Chart of Accounts ○Upload and manage data for reporting ○Create and share Reports, Dashboards, Stories, and Topics. Customer will: ●Identify relevant participants and attend scheduled training sessions. Completion Criteria ●Reporting & Transparency Administrator Training has been conducted. Budget and Workforce Administrator Training OpenGov will: ●Provide training to Customer system administrators on how to: ○Create and manage Budgets ○Prepare to set up Next Year’s Budget ○Create and manage Workforce Plans including Cost Elements and Position Upload Templates ○Export Budget Data for use in OpenGov Reports. Customer will: ●Identify relevant participants and attend scheduled training sessions. Completion Criteria PS-07955.2 16 93 ●Budget & Workforce Training has been conducted. Publication Training OpenGov will: ●Provide one (1) 60- Minute System Training designed for OBB Administrators on how to: ○Use and copy OBB Templates ○Add Reports Views to Stories ○Add Customer content including: narrative, images, and external data to Stories ○Publish Stories ○Update and maintain Stories Customer will: ●Identify relevant participants and attend scheduled training sessions. Completion Criteria ●Publication Training has been conducted. End-User Training OpenGov will: ●Provide two (2), 60-Minute training session(s) to Customer’s Internal Users on how to: ○Navigate Opengov Budgets and Reports ○How to enter Budget data ○How to run and use reports Customer will: ●Identify relevant participants and attend scheduled training sessions. Completion Criteria ●End User Training has been conducted. Launch HyperAdopt OpenGov will: ●Provide up to eight (8) hours of working sessions to answer any questions following solution acceptance. Customer will: ●Identify issues and attend sessions. Completion Criteria ●Customer sign-off that the project has been completed. PS-07955.2 17 94 Tax & Revenue: Use cases for Tax & Revenue: ●Business Property Tax ●Business Licensing Taxes ●Business & Occupational Tax ●Parking Tax ●Utility Taxes (cable TV, water, electricity) Initiate Provisioning Tax & Revenue Website Instance OpenGov will: ●Create the Tax & Revenue site ●Create the admin user account ●Review the getting started menu items with the customer Customer will: ●Validate the Admin user can log in to the site ●Setup system users and confirm each user can log in ●Complete the online training Completion Criteria: ●The customer verifies access to the site. ●The customer confirms completing the online training. ●All users have logged into the site successfully. ●The customer acknowledges the ability to download the data import templates Validate Technical Project Review OpenGov will: ●Provide up to one (1) one-hour working session at the beginning of the project to: o Review deliverables o Review technical requirements o Provide documentation on requirements and processes OpenGov Assumptions: ●Sample bills, forms, and letters will be provided within two (2) weeks immediately following the kick-off meeting. ●Interface layout samples will be provided within two (2) weeks immediately following the kick-off meeting. PS-07955.2 18 95 ●Sample data for the import templates will be provided within two (2) weeks of the kick-off meeting. Customer will: ●Identify relevant participants for attendance. ●Provide contact information for all parties involved in the implementation, including any 3rd parties for interfaces. ●Confirm deliverables. ●Gather and provide relevant data for the project including import data, forms and interface requirements Completion Criteria: ●Customer sign-off on the project plan. Configure Organization OpenGov will: ●Assist the Customer admin with the configuration OpenGov Assumptions: ●Admin is the decision maker for the configuration Customer will: ●Configure the organizational setup area of the site Public Portal OpenGov will: ●Assist the admin with the configuration OpenGov Assumptions: ●Admin is the decision maker for the configuration Customer will: ●Configure the public portal Users and Security OpenGov will: ●Assist the admin with adding the user, relating roles, and selecting a security level OpenGov Assumptions: ●Admin is the decision-maker for users, roles, and security Customer will: ●Admin will add users and related roles and select the security level. All users should log in to confirm proper access. Payment Types and Providers PS-07955.2 19 96 OpenGov will: ●Assist the admin with defining payment types and providers OpenGov Assumptions: ●Admin is the decision-maker for payment types and providers Customer will: ●Admin will define payment types and payment providers. ●Customer will complete all 3rd party payment Sign up paperwork ●Customer and OpenGov will fill in payment provider sandbox and go live values. Notification Groups OpenGov will: ●Define the use case for notification groups to determine which function will be used. ●Assist the admin with adding notification groups OpenGov Assumptions: ●Admin is the decision-maker for notification groups Customer will: ●Admin will add notification groups where applicable Event Types OpenGov will: ●Define the use case for event types ●Assist the admin with adding event types OpenGov Assumptions: ●Admin is the decision-maker for event types Customer will: ●Admin will add event types where applicable and delete unwanted default event types. Mortgage Companies OpenGov will: ●Define the use case for mortgage companies with a property tax software ●Assist the admin with adding mortgage companies such as Core Logic. OpenGov Assumptions: ●Admin is the decision-maker for mortgage companies Customer will: ●Admin will add mortgage companies where applicable Groups OpenGov will: ●Define the use case for groups ●Assist the admin with adding groups OpenGov Assumptions: ●Admin is the decision-maker for groups PS-07955.2 20 97 Customer will: ●Admin will add groups where applicable Revenue Types OpenGov will: ●Consult with the admin on the designing revenue types ●Assist the admin with setting up revenue types OpenGov Assumptions: ●Admin is the decision-maker as to revenue type use cases Customer will: ●Admin identify and design revenue types ●Admin will setup the revenue types Rate Code and Schedules OpenGov will: ●Assist the admin with setting up rate codes and schedules OpenGov Assumptions: ●Admin is the decision-maker as to rate codes and schedules ●Admin has understanding of the appropriate general ledger account numbers Customer will: ●Admin sets up rate codes and schedules Business Filings OpenGov will: ●Assist the admin in identifying business taxes to be collected and the Filing code category setup for each type. OpenGov Assumptions: ●Admin is the decision-maker to identify and create business tax filing codes. Customer will: ●Setup all needed Filing codes and select the behavior options per filing code. ●Setup includes filing codes, linking to rate codes, cycle setup, license template selection and filing template setup. Data Import OpenGov will: ●Instruct the admin on the location of the import templates ●Explain the process of importing data ●Determine what data is capable of being converted through import. ●Provide instructions for customer validation of data conversion. ●Review templates for data import for error checking. PS-07955.2 21 98 OpenGov Assumptions: ●Customer is responsible for extraction of data from existing system and importing the data Customer will: ●Transform any source data into the import templates ●Provide the data at the appropriate time during the project ●Import the data during the implementation ●Validate the imported data ●Sign off on the data load. Bill Template Creation OpenGov will: ●Provide a list of existing bill templates for the customer to choose from. ●Assist Customer in setting up bill template default values to appear on billing statement. OpenGov Assumptions: ●Customer will use an OpenGov template for billing needs. Customer will: ●Select a bill template to use. ●Setup bill template default values in the bill template area. Train Administrative Training OpenGov will: ●Provide up to thirteen (13) hours of training intended for Administrative Users on system functionality. Topics will include, but not be limited to: ○System Navigation ○Revenue Types ○Rate Schedules and Rate Codes ○Creating New Records ○Cases ○Balancing Exceptions Thresholds ○Adjustment Types ○Template Setup ○Payments ○Balancing ○Voids / Returns ○Credit Memos ○Adjustments ○Refunds ○Property Tax Billing Process: ■Assessment import ■Assessment corrections ■Adjustments PS-07955.2 22 99 ■Applying bulk charges ■Bill creation and delivery ■Payments and balancing. ○Filing Based Business Tax Process: ■Filing Code setup ■Business record filing service assignment ■Applying bulk and single filings ■Filing notifications ■Filing a return ■Processing payments. ○License Billing process ■Assigning filing services and cycles ■Applying bulk charges ■Bill creation and delivery ■Payments and balancing ○Delinquent record processing ○Accounting Export and Reports ○Taxpayer portal practice ■Pretending to be a taxpayer ■Understanding the search and payment process from a taxpayer experience for both public (property tax) and private (business tax / utility billing). OpenGov Assumptions: ●Users will participate in all training and demonstrate gained knowledge of the system processes and procedures. Customer will: ●Attend training sessions as scheduled by the Project Manager and agreed to in the Project Plan. End User Training OpenGov will: ●Provide up to nine (9) hours training intended for End Users on system functionality. Topics will include, but not be limited to: ○Navigation ○Billing (Property Tax, Business License, Utility Billing) ○Payments ○Balancing ○Adjustments, Voids, and Credits ○Business Tax filing ○Reporting Customer will: ●Attend training sessions as scheduled by the Project Manager and agreed to in the Project Plan. PS-07955.2 23 100 Launch Go-Live Support and HyperAdopt OpenGov will: ●Provide up to eight (8), hours of additional support to answer questions and update configuration after the project has been completed and signed off. ●Send Solution Acceptance Document ●Transition for project team to Customer Success. Customer will: ●Identify issues and attend sessions. ●Sign Solution Acceptance Document PS-07955.2 24 101 Exhibit 2: Technical Requirements Budgeting & Planning Technical Requirements Chart of Accounts ●Flat file ●.csv, .xls, .xlsx with headers ●Active Accounts and Accounts with activity in the years of data being loaded into OpenGov. Financial Data Files (Transactional Export) ●Flat file ●.csv, .xls, .xlsx with headers ●3-5 Years of Data Financial Data Files (Summary Revenue and Expense Export) ●PDF export Current Budget ●Flat file ●.csv, .xls, .xlsx with headers ●Operating Budget Personnel Calculations and Tables ●PDF, Word, csv, .xls, .xlsx with headers Logo Image ●.jpg or .png format ●Transparent Branding Guidelines ●Hex codes PS-07955.2 25 102 1 OpenGov End User License Agreement Revised September 1, 2024 OpenGov End User License Agreement This End User License Agreement (this “Agreement”) is made between OpenGov, Inc., a Delaware corporation (“OpenGov”), and the customer listed on the signature block below (“Customer”). Customer is purchasing OpenGov services through an authorized reseller (“Reseller”). This Agreement, which takes effect on the date of the last signature below (“Effective Date”), sets forth the terms under which Customer may use OpenGov’s hosted software services. 1.Definitions 1.1.“Customer Data” means data that is provided by Customer to OpenGov pursuant to this Agreement (for example, by email or through Customer’s software systems of record). Customer Data does not include any confidential personally identifiable information. 1.2.“Documentation” means materials produced by OpenGov that provide information about OpenGov’s software products and systems. 1.3.“Intellectual Property Rights” means all intellectual property rights including all past, present, and future rights associated with works of authorship, including exclusive exploitation rights, copyrights, and moral rights, trademark and trade name rights and similar rights, trade secret rights, patent rights, and any other proprietary rights in intellectual property of every kind and nature. 1.1. “Order Form” means the document used between the Reseller and the Customer to purchase specified OpenGov services. 1.2. “Party” (or “Parties”) refers to OpenGov and/or Customer. For the avoidance of doubt, Reseller is not a Party to this Agreement. 1.3. “Subscription Term” means the period from the start date of the Software Services specified on the first Order Form to the last end date of the Software Services specified on any Order Form. 2.Software Services, Support, and Professional Services 2.1.Software Services. Subject to the terms and conditions of this Agreement, OpenGov will use commercially reasonable efforts to provide the commercial-off-the-shelf software solutions identified in the applicable Order Form (“Software Services”). Software Services do not include any pre-release features, functionality, and/or software that Customer elects to use while they are in beta. 2.2.Support and Service Levels. Customer support is available by email to support@opengov.com or by using the chat messaging functionality of the Software Services, both of which are available during OpenGov’s standard business hours. Customer may report issues any time; however, OpenGov will address issues during business hours. OpenGov will provide support for the Software Services in accordance with the Support and Software Service Levels found at opengov.com/service-sla, as 103 2 OpenGov End User License Agreement Revised September 1, 2024 long as Customer is entitled to receive support under the applicable Order Form and this Agreement. 2.3.Professional Services. If OpenGov or its authorized independent contractors provides professional services to Customer through Reseller, such as implementation services, then OpenGov will specify the professional services (“Professional Services”) in an applicable statement of work (“SOW”), which is incorporated herein by reference. Unless otherwise specified in a SOW, any pre-paid professional services must be utilized within one year from the Effective Date. 3.Restrictions and Responsibilities 3.1.Restrictions. Customer may not use the Software Services in any manner or for any purpose other than as expressly permitted by the Agreement. In addition, Customer shall not, and shall not permit or enable any third party to: (a) use or access any of the Software Services to build a competitive product or service; (b) modify, disassemble, decompile, reverse engineer or otherwise make any derivative use of the Software Services (except to the extent applicable laws specifically prohibit such restriction); (c) sell, license, rent, lease, assign, distribute, display, host, disclose, outsource, copy or otherwise commercially exploit the Software Services; (d) perform or disclose any benchmarking or performance testing of the Software Services, including but not limited to load testing, or stress testing; (e) remove any proprietary notices included with the Software Services; (f) use the Software Services in violation of applicable law; or (g) transfer any confidential personally identifiable information to OpenGov or the Software Services platform. 3.2.Responsibilities. Customer shall be responsible for obtaining and maintaining computers and third-party software systems of record (such as Customer’s ERP systems) needed to connect to, access or otherwise use the Software Services. Customer also shall be responsible for: (a) ensuring that such equipment is compatible with the Software Services, (b) maintaining the security of such equipment, user accounts, passwords and files, and (c) all uses of Customer user accounts by any party other than OpenGov. 4.Intellectual Property Rights; License Grants; Access to Customer Data 4.1.Software Services. OpenGov owns all interests and Intellectual Property Rights in the Software Services. The look and feel of the Software Services, including any custom fonts, graphics and button icons, are the property of OpenGov. Customer may not copy, imitate, or use them, in whole or in part, without OpenGov’s prior written consent. Subject to Customer’s obligations under this Agreement, OpenGov grants Customer a non-exclusive, royalty-free license during the Subscription Term to use the Software Services. 4.2.Customer Data. Customer Data and the Intellectual Property Rights therein belong to Customer. Customer grants OpenGov and its partners (such as hosting providers) a non- exclusive, royalty-free license to use, store, edit, and reformat Customer Data for the 104 3 OpenGov End User License Agreement Revised September 1, 2024 purpose of providing the Software Services. Customer further agrees that OpenGov and its partners may use aggregated, anonymized Customer Data for purposes of product enhancement, customer service, and data analysis. Insights gleaned from aggregated, anonymized Customer Data will belong to OpenGov. 4.3.Access to Customer Data. Customer may download Customer Data from the Software Services at any time during the Subscription Term, excluding during routine software maintenance periods. 4.4.Deletion of Customer Data. Unless otherwise requested pursuant to this Section 4.4, upon the termination of this Agreement, Customer Data shall be deleted pursuant to OpenGov’s standard data deletion and retention practices, which is to delete Customer Data 45 days after termination or expiration of the Agreement. Upon written request, Customer may request deletion of Customer Data prior to the date of termination of this Agreement. Such a request must be addressed to “OpenGov Vice President, Customer Success” at OpenGov’s address for notice in Section 10.2. 4.5.Feedback. “Feedback” means suggestions, comments, improvements, ideas, or other feedback or materials regarding the Software Services provided by Customer to OpenGov, including feedback provided through online developer community forums. Customer grants OpenGov a non-exclusive, royalty-free, irrevocable, perpetual, worldwide license to use and incorporate Feedback into the Software Services and Documentation. OpenGov will exclusively own any improvements or modifications to the Software Services and Documentation based on or derived from any of Customer’s Feedback including all Intellectual Property Rights in and to the improvements and modifications. 5.Confidentiality 5.1.“Confidential Information" means all confidential business, technical, and financial information of the disclosing Party that is marked as “Confidential” or an equivalent designation or that should reasonably be understood to be confidential given the nature of the information and/or the circumstances surrounding the disclosure. OpenGov’s Confidential Information includes, without limitation, the software underlying the Software Services, and all Documentation. 5.2.Confidential Information does not include: (a) data that Customer has previously released to the public; (b) data that Customer would be required to release to the public upon request under applicable federal, state, or local public records laws; (c) Customer Data that Customer requests OpenGov make available to the public in conjunction with the Software Services; (d) information that becomes publicly known through no breach by either Party; (e) information that was rightfully received by a Party from a third Party without restriction on use or disclosure; or (f) information independently developed by the receiving Party without access to the disclosing Party’s Confidential Information. 5.3.Each Party agrees to obtain prior written consent before disclosing any of the other Party's Confidential Information. Each Party further agrees to use the other's 105 4 OpenGov End User License Agreement Revised September 1, 2024 Confidential Information only in connection with this Agreement. Each Party further agrees to protect the other Party's Confidential Information using the measures that it employs with respect to its own Confidential Information of a similar nature, but in no event with less than reasonable care. If a Party is required to disclose Confidential Information by law or court order, they must notify the other Party in writing before making the disclosure to give the other Party an opportunity to oppose or limit the disclosure. 6.Term and Termination 6.1.Subscription Term. This Agreement commences when the Parties execute this Agreement and continues until the last end date of the Software Services specified on the Order Form, unless sooner terminated pursuant to Section 6.3. 6.2.Renewal. This Agreement will renew if Customer enters another Order Form for the Software Services and/or additional Professional Services before the end of the Subscription Term. 6.3.Termination for Cause. If either Party materially breaches any term of this Agreement and fails to cure such breach within 30 days after receiving written notice by the non - breaching Party the non-breaching Party may terminate this Agreement. 6.4.Termination for Non-Appropriation. For any term after the first full year of this Agreement, Customer may terminate this Agreement if it does not appropriate funds to continue this Agreement in a future fiscal year by providing notice in writing no less than 30 days before the end of the then-current term, and if they terminate the Order Form with the Reseller. Such termination shall be effective upon the expiration of the then- current term. To invoke termination under this section, Customer must use good faith efforts to secure the appropriate funds for the next year’s fees. 6.5.Effect of Termination. Upon termination of this Agreement pursuant to Section 6: (a) Customer shall pay in full for all Software Services and Professional Services for the then-current annual term, (b) OpenGov shall stop providing Software Services and Professional Services to Customer; and (c) each party shall (at the other party’s option) return or delete any of the other party’s Confidential Information in its possession. 7.Payment of Fees Fees for Software Services are due at the beginning of each year of the Subscription Term, and Customer must timely pay all applicable fees to Reseller to avoid interruption of the Software Services. Fees for Professional Services are due in advance, unless indicated otherwise in the Order Form. 8.Representations and Warranties; Disclaimer 8.1.By OpenGov. 8.1.1.General Warranty. OpenGov represents and warrants that it has all right and authority necessary to enter into and perform this Agreement. 8.1.2.Professional Services Warranty. OpenGov further represents and warrants that the 106 5 OpenGov End User License Agreement Revised September 1, 2024 Professional Services, if any, will be performed in a professional and workmanlike manner in accordance with the related SOW and generally prevailing industry standards. For any breach of the Professional Services warranty, OpenGov will re- perform the applicable services. If OpenGov is unable to re-perform such work as warranted, Customer will be entitled to recover all fees paid to OpenGov for the deficient work. Customer must give written notice of any claim under this warranty to OpenGov within 90 days of the completion of Professional Services pursuant to the applicable SOW to receive such warranty remedies. 8.1.3.Software Services Warranty. OpenGov further represents and warrants that for the Term, the Software Services will perform in all material respects in accordance with the Documentation. The foregoing warranty does not apply to any Software Services that have been used in a manner other than as set forth in this Agreement. OpenGov does not warrant that the Software Services will be uninterrupted or error-free. Customer must give written notice of any claim under this warranty to OpenGov within 90 days of Customer discovering the defect. For any breach of the Software Services warranty, OpenGov will repair or replace any nonconforming Software Services so that the affected portion of the Software Services operates as warranted. If OpenGov is unable to do so, Customer may terminate the license for such Software Services and Reseller will be entitled to recover all fees paid to OpenGov for the deficient Software Services. 8.2.By Customer. Customer represents and warrants that (a) it has all right and authority necessary to enter into and perform this Agreement; and (b) OpenGov’s use of Customer Data pursuant to this Agreement will not infringe, violate or misappropriate the Intellectual Property Rights of any third party. 8.3.Disclaimer. OPENGOV DOES NOT WARRANT THAT THE SOFTWARE SERVICES WILL BE UNINTERRUPTED OR ERROR FREE; NOR DOES IT MAKE ANY WARRANTY AS TO THE RESULTS THAT MAY BE OBTAINED FROM USE OF THE SOFTWARE SERVICES. EXCEPT AS SET FORTH IN THIS SECTION 8, THE SOFTWARE SERVICES ARE PROVIDED “AS IS” AND OPENGOV DISCLAIMS ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, IMPLIED WARRANTIES OF MERCHANTABILITY, TITLE, FITNESS FOR A PARTICULAR PURPOSE, AND NON-INFRINGEMENT. 9.Limitation of Liability 9.1.By Type. NEITHER PARTY, NOR ITS SUPPLIERS, OFFICERS, AFFILIATES, REPRESENTATIVES, CONTRACTORS OR EMPLOYEES, SHALL BE RESPONSIBLE OR LIABLE WITH RESPECT TO ANY SUBJECT MATTER OF THIS AGREEMENT UNDER ANY CONTRACT, NEGLIGENCE, STRICT LIABILITY, OR OTHER THEORY: (A) FOR ERROR OR INTERRUPTION OF USE OR FOR LOSS OR INACCURACY OF DATA OR COST OF PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES OR LOSS OF BUSINESS; (B) FOR ANY INDIRECT, EXEMPLARY, PUNITIVE, INCIDENTAL, SPECIAL, OR CONSEQUENTIAL DAMAGES; OR (C) FOR ANY MATTER BEYOND A PARTY’S REASONABLE CONTROL, EVEN IF SUCH PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH LOSS OR DAMAGE. 107 6 OpenGov End User License Agreement Revised September 1, 2024 9.2.By Amount. IN NO EVENT SHALL EITHER PARTY’S AGGREGATE, CUMULATIVE LIABILITY FOR ANY CLAIMS ARISING OUT OF OR IN ANY WAY RELATED TO THIS AGREEMENT EXCEED THE FEES PAID FOR THE SOFTWARE SERVICES UNDER THE APPLICABLE ORDER FORM IN THE 12 MONTHS PRIOR TO THE ACT THAT GAVE RISE TO THE LIABILITY. 9.3.Limitation of Liability Exclusions. The limitations of liability set forth in Sections 9.1 and 9.2 above do not apply to, and each party accepts liability to the other for: (a) claims based on either Party’s intentional breach of its obligations set forth in Section 5 (Confidentiality), (b) claims arising out of fraud or willful misconduct by either Party and (c)either Party’s infringement of the other Party’s Intellectual Property Rights. 9.4.No Limitation of Liability by Law. Because some jurisdictions do not allow liability or damages to be limited to the extent set forth above, some of the above limitations may not apply to Customer. 10.Miscellaneous 10.1.Logo Use. OpenGov shall have the right to use and display Customer’s logos and trade names for marketing and promotional purposes in OpenGov’s website and marketing materials, subject to Customer’s trademark usage guidelines provided to OpenGov. 10.2.Notice. Ordinary day-to-day operational communications may be conducted by email, live chat or telephone. For notices required by the Agreement the parties must communicate more formally in a writing sent via USPS certified mail and via email. OpenGov’s addresses for notice are: legal@opengov.com with a mailed copy to OpenGov, Inc., 660 3rd Street, Suite 100, San Francisco, CA 94107. 10.3.Anti-corruption. Neither OpenGov nor any of its employees or agents has offered or provided any illegal or improper payment, gift, or transfer of value in connection with this Agreement. The Parties will promptly notify each other if they become aware of any violation of any applicable anti-corruption laws in connection with this Agreement. 10.4.Injunctive Relief. The Parties acknowledge that any breach of the confidentiality provisions or the unauthorized use of a Party’s intellectual property may result in serious and irreparable injury to the aggrieved Party for which damages may not adequately compensate the aggrieved Party. The Parties agree, therefore, that, in addition to any other remedy that the aggrieved Party may have, it shall be entitled to seek equitable injunctive relief without being required to post a bond or other surety or to prove either actual damages or that damages would be an inadequate remedy. 10.5.Force Majeure. Neither Party shall be held responsible or liable for any losses arising out of any delay or failure in performance of any part of this Agreement due to any act of god, act of governmental authority, or due to war, riot, labor difficulty, failure of performance by any third-party service, utilities, or equipment provider, or any other cause beyond the reasonable control of the Party delayed or prevented from performing. 10.6.Severability; Waiver. If any provision of this Agreement is found to be unenforceable or invalid, that provision will be limited or eliminated to the minimum extent necessary so 108 7 OpenGov End User License Agreement Revised September 1, 2024 that this Agreement will otherwise remain in full force and effect and enforceable. Any express waiver or failure to exercise promptly any right under this Agreement will not create a continuing waiver or any expectation of non-enforcement. 10.7.Survival. The following sections of this Agreement shall survive termination: Section 5. (Confidentiality), Section 7 (Payment of Fees), Section 4.4 (Deletion of Customer Data), Section 8.3 (Warranty Disclaimer), Section 9 (Limitation of Liability) and Section 10 (Miscellaneous). 10.8.Assignment. There are no third-party beneficiaries to this Agreement. Except as set forth in this Section 10.8, neither party may assign, delegate, or otherwise transfer this Agreement or any of its rights or obligations to a third party without the other party's written consent, which consent may not be unreasonably withheld, conditioned, or delayed. Either party may assign, without such consent but upon written notice, its rights and obligations under this Agreement to its corporate affiliate or to any entity that acquires all or substantially all of its capital stock or its assets related to this Agreement, through purchase, merger, consolidation, or otherwise. Any other attempted assignment shall be void. This Agreement will benefit and bind permitted assigns and successors. 10.9.Independent Contractors. This Agreement does not create an agency, partnership, joint venture, or employment relationship, and neither party has any authority to bind the other. 10.10.Governing Law and Jurisdiction. This Agreement will be governed by the laws of Customer’s jurisdiction, without regard to conflict of laws principles. The parties submit to personal jurisdiction and venue in the courts of Customer’s jurisdiction. 10.11.Complete Agreement. OpenGov has made no other promises or representations to Customer other than those contained in this Agreement. Any additional or different terms in a purchase order or click-through agreement are expressly rejected by the Parties and are void. Any modification to this Agreement must be in writing and signed by an authorized representative of each party. City of Tukwila OpenGov, Inc. Signature ___________________________ Signature __________________________ Name ___________________________ Name __________________________ Title ___________________________ Title __________________________ Date ___________________________ Date __________________________ 109 110 111 Please Sign Below: PRICE QUOTATION CARAHSOFT TECHNOLOGY CORP 11493 SUNSET HILLS ROAD I SUITE 100 I RESTON, VIRGINIA 20190 PHONE (703) 871-8500 I FAX (703) 871-8505 I TOLL FREE (888) 66CARAH WWW.CARAHSOFT.COM I SALES@CARAHSOFT.COM Thomas McLeod - City of Tukwila, WA Signature: Print Name: ----------------------- Title: Heather Castellanos -Carahsoft Technology Corp. Signature: Print Name: Title: CONFIDENTIAL PAGE 3 of3 ----------------------- Date: Date: carahsoft. QUOTE DATE: 04/25/2025 QUOTE NO: 55640660 112 PARTICIPATING ADDENDUM – NO. 05116: CARAHSOFT TECHNOLOGY CORPORATION Page 1 (11-1-2016) PARTICIPATING ADDENDUM NASPO ValuePoint CLOUD SOLUTIONS 2016-2026 Administered by the State of Utah (hereinafter “Lead State”) MASTER AGREEMENT Master Agreement No: AR2472 Carahsoft Technology Corporation (hereinafter “Contractor”) and State of Washington (hereinafter “Participating State”) Washington Master Contract No.: 05116 This Participating Addendum for the above referenced Master Agreement (“Participating Addendum”) is made and entered into by and between the State of Washington acting by and through the Department of Enterprise Services, a Washington State governmental agency (“Enterprise Services”) and Carahsoft Technology Corporation, a Maryland corporation (“Contractor”) and is dated and effective as of August 1, 2017. 1.SCOPE: This Participating Addendum covers Cloud Solutions led by the State of Utah for use by state agencies and other entities located in the Participating State authorized by that state’s statutes to utilize state contracts with the prior approval of the State’s chief procurement official. 2.PARTICIPATION: Use of specific NASPO ValuePoint cooperative contracts by agencies, political subdivisions and other entities (including cooperatives) authorized by an individual state’s statutes to use state contracts are subject to the prior approval of the respective State chief procurement official. Issues of interpretation and eligibility for participation are solely within the authority of the State chief procurement official. Pursuant to this Participating Addendum, the Master Agreement may be utilized by the following (“Purchasing Entities”): (a) WASHINGTON STATE AGENCIES. Washington state agencies, departments, offices, divisions, boards, and commission; and any the following institutions of higher education in Washington: state universities, regional universities, state college, community colleges, and technical colleges. (b) MCUA PARTIES. The Master Agreement also may be utilized by any of the following types of entities that have executed a Master Contract Usage Agreement (MCUA) with Enterprise Services: Political subdivisions (e.g., counties, cities, school districts, public utility districts); Federal governmental agencies or entities; Public-benefit nonprofit corporations (i.e., § 501(c) (3) nonprofit corporations that receive federal, state, or local funding); and (MasterAgreement for OpenGov) 113 PARTICIPATING ADDENDUM – NO. 05116: CARAHSOFT TECHNOLOGY CORPORATION Page 2 (11-1-2016) Federally-recognized Indian Tribes located in the State of Washington. 3. PARTICIPATING STATE MODIFICATIONS OR ADDITIONS TO MASTER AGREEMENT: 3.1. WASHINGTON’S ELECTRONIC BUSINESS SOLUTIONS (WEBS) SYSTEM: Within seven (7) days of execution of this Participating Addendum, Contractor shall register in the Washington State Department of Enterprise Services’ Electronic Business Solutions (WEBS) System at https://fortress.wa.gov/ga/webs/. Contractor shall ensure that all of its information therein is current and accurate and that, throughout the term of the Master Agreement, Contractor shall maintain an accurate profile in WEBS. 3.2. WASHINGTON’S STATEWIDE PAYEE DESK: To be paid for contract sales, Contractors must register with Washington’s Statewide Payee Desk. Washington state agencies cannot make payments to a contractor until it is registered. Registration materials are available here: Receiving Payment from the State. 3.3. CONTRACT SALES REPORTING. Contractor shall report total contract sales quarterly to Enterprise Services, as set forth below. (a) REPORTING. Contractor shall report quarterly Contract sales in Enterprise Services’ Contract Sales Reporting System. Enterprise Services will provide Contractor with a login password and a vendor number. (b) DATA. Each sales report must identify every authorized Purchasing Entity by name as it is known to Enterprise Services and its total combined sales amount invoiced during the reporting period (i.e., sales of an entire agency or political subdivision, not its individual subsections). The “Miscellaneous” option may be used only with prior approval by Enterprise Services. Upon request, Contractor shall provide contact information for all authorized Purchasing Entities specified herein during the term of this Participating Addendum. Refer sales reporting questions to the Primary Contact set forth below. If there are no contract sales during the reporting period, Contractor must report zero sales. (c) DUE DATES FOR CONTRACT SALES REPORTING. Quarterly Contract Sales Reports must be submitted electronically by the following deadlines for all sales invoiced during the applicable calendar quarter: For Calendar Quarter Ending Contract Sales Report Due March 31 April 30 June 30 July 31 September 30 October 31 December 31 January 31 3.4. VENDOR MANAGEMENT FEE: Contractor shall pay to Enterprise Services a vendor management fee (“VMF”) of 1.5 percent on the purchase price for all contract sales (the purchase price is the total invoice price less applicable sales tax). (a) The sum owed by Contractor to Enterprise Services as a result of the VMF is calculated as follows: Amount owed to Enterprise Services = Total contract sales invoiced (not including sales tax) x .015 114 PARTICIPATING ADDENDUM – NO. 05116: CARAHSOFT TECHNOLOGY CORPORATION Page 3 (11-1-2016) (b)The VMF must be rolled into Contractor’s current pricing. The VMF must not be shown as a separate line item on any invoice unless specifically requested and approved by Enterprise Services. (c) Enterprise Services will invoice Contractor quarterly based on contract sales reported by Contractor. Contractor shall not remit payment until it receives an invoice from Enterprise Services. Contractor’s VMF payment to Enterprise Services must reference the following: This Washington Master Contract No.: 05116 The NASPO Master Agreement No.: AR2472 The year and quarter for which the VMF is being remitted, and Contractor’s name as set forth in this Contract, if not already included on the face of the check. (d)Contractor’s failure accurately and timely to report total net sales, to submit usage reports, or remit payment of the VMF to Enterprise Services, may be cause for suspension or termination of this Participating Addendum or the exercise of any other remedies as provided by law. (e) Enterprise Services reserves the right, upon thirty (30) days advance written notice, to increase, reduce, or eliminate the VMF for subsequent purchases. (f)For purposes of the VMF, the parties agree that the initial management fee is included in the pricing. Therefore, any increase or reduction of the management fee must be reflected in contract pricing commensurate with the adjustment. 3.5. COMPLIANCE WITH LAW; TAXES, LICENSES, & REGISTRATION: Contractor shall comply with all applicable law. Contractor shall register to conduct business in the State of Washington and promptly acquire and maintain all necessary licenses and registrations and pay all applicable taxes and fees. In addition, for all sales to purchasers in the State of Washington, Contractor shall calculate, collect, and remit, as appropriate, the applicable state and local sales tax on all invoices. 3.6. COMPLIANCE WITH PARTICIPATING STATE’S (WASHINGTON’S) STATEWIDE IT POLICIES: Contractor shall comply with Participating State’s statewide information technology policies, as applicable, for Purchasing Entities – promulgated by Washington’s Office of the Chief Information Officer (OCIO0. Such policies are located on the OCIO website at: https://ocio.wa.gov//policies. These policies include, but are not limited to, the following: Security Policy 141 Accessibility Policy 188 Prior to final execution of a Purchasing Entities’ contract with a Contractor, the Contractor’s application(s) will be subject to a Security Design Review performed by Washington Consolidated Technology Services to ensure compliance with Office of the Chief Information Officer (OCIO) Security Policies. 4.LEASE AGREEMENTS: Leasing, renting, or purchasing equipment is not allowed throughout the term of the Master Agreement. 115 PARTICIPATING ADDENDUM – NO. 05116: CARAHSOFT TECHNOLOGY CORPORATION Page 4 (11-1-2016) 5.PRIMARY CONTACTS: The primary contact individuals for this Participating Addendum are as follows (or their named successors): Contractor Participating State Carahsoft Technology Corporation 1860 Michael Faraday Drive, Suite 100 Reston, VA 20190 State of Washington Department of Enterprise Services Contracts, Procurement and Risk Mgmt. P.O. Box 41411 Olympia, WA 98504-1411 Contract Management Attn: Bethany Blackwell Tel: (703) 230-7453 Email: NAPSO@carahsoft.com Legal Notice Attn: Robert Moore, Vice President Attn: Mike Dombrowsky Tel: (360) 407-8717 Email: mike.dombrowky@des.wa.gov 6.FULFILLMENT PARTNER: All Contractor’s Distributors authorized in the State of Washington, as shown on the dedicated Contractor NASPO ValuePoint website, are approved to provide sales and service support to participants in the NASPO ValuePoint Master Agreement. The Contractor’s Distributor’s participation will be in accordance with the terms and conditions set forth in the aforementioned Master Agreement. 7.ORDERS: Unless the parties to the Order agree in writing that another contract or agreement applies to such order, any Order placed by a Participating Entity or Purchasing Entity for a Product and/or Service available from this Master Agreement shall be deemed to be a sale under (and governed by the prices and other terms and conditions of) the Master Agreement as conditioned by this Participating Addendum. 8.GENERAL: (a) INTEGRATED AGREEMENT; MODIFICATION. This Participating Addendum and Master Agreement, together with its exhibits, set forth the entire agreement and understanding of the Parties with respect to the subject matter and supersedes all prior negotiations and representations. This Participating Addendum may not be modified except in writing signed by the Parties. (b) AUTHORITY. Each party to this Participating Addendum, and each individual signing on behalf of each party, hereby represents and warrants to the other that it has full power and authority to enter into this Participating Addendum and that its execution, delivery, and performance of this Participating Addendum has been fully authorized and approved, and that no further approvals or consents are required to bind such party. (c) ELECTRONIC SIGNATURES. A signed copy of this Participating Addendum or any other ancillary agreement transmitted by facsimile, email, or other means of electronic transmission shall be deemed to have the same legal effect as delivery of an original executed copy of this Participating Addendum or such other ancillary agreement for all purposes. 116 PARTICIPATING ADDENDUM – NO. 05116: CARAHSOFT TECHNOLOGY CORPORATION Page 5 (11-1-2016) (d) COUNTERPARTS. This Participating Addendum may be executed in one or more counterparts, each of which shall be deemed an original, and all of which counterparts together shall constitute the same instrument which may be sufficiently evidenced by one counterpart. Execution of this Participating Addendum at different times and places by the parties shall not affect the validity thereof so long as all the parties hereto execute a counterpart of this Participating Addendum. EXECUTED as of the date and year first above written. STATE OF WASHINGTON DEPARTMENT OF ENTERPRISE SERVICES CARAHSOFT TECHNOLOGY CORPORATION, A MARYLAND CORPORATION By: _______________________________ By: _______________________________ Scott Smith Robert Moore Its: State IT Procurement Manager Its: Vice President 117 City of Tukwila, WA OpenGov Budgeting & Planning Executive Summary Tukwila Team, On behalf of the entire OpenGov team, thank you for the opportunity to collaborate with Tukwila as you chart a course toward a more modern, transparent, and fiscally resilient future. It has been a privilege to work alongside your leadership team—including Aaron, Tony, Joel, Adam, and Tami—who have demonstrated clear vision, pragmatism, and a deep commitment to public service. After several months of collaboration, demos, workshops, and discussions, it’s clear that Tukwila is not simply purchasing new software. You are undertaking a long-overdue modernization of your most foundational citywide functions: budgeting and revenue management. And in doing so, you are positioning Tukwila to meet the demands of a growing community, rising public expectations, and evolving internal capacity challenges. A Pivotal Moment Tukwila’s legacy systems—CentralSquare Finance Enterprise, Eden Payroll, and spreadsheet-based processes—are no longer sustainable. They may have been sufficient in a simpler era, but today they are creating real operational drag, reducing visibility, and draining valuable staff capacity. Manual reconciliation of tax payments, disconnected Excel files, labor-intensive budget roll-ups, and reactive compliance tracking are not just inefficient—they are barriers to strategic planning, revenue optimization, and transparent governance. The most recent budget cycle made this clear. Finance staff were consumed by repetitive, manual tasks that delayed reporting, caused rework, and ultimately prevented the team from engaging more meaningfully in strategic decision-making. The City’s ability to respond to Council and public inquiries was limited by the structure of its data, not its people. Staff capacity, already stretched thin, could not be augmented due to a lack of systems that enable automation and self-service. The burden was clear—and it took a toll. Moreover, as Tukwila faces inevitable staffing transitions in the years ahead, succession planning has become a top concern. Much of the City’s budget and revenue knowledge lives in the heads of a small group of staff or inside fragile Excel files. The risk of institutional knowledge loss is high. OpenGov’s Attachment C 118 centralized, auditable, and easy-to-train platform helps mitigate this risk by capturing knowledge in systems—not spreadsheets—and giving new staff a platform that is intuitive, reliable, and fully supported. Addressing the City’s Strategic Priorities OpenGov was built for this exact moment—and this exact mission. Our integrated cloud platform is purpose-built for local government, and is designed to solve the challenges cities like Tukwila face in budgeting, workforce planning, performance tracking, tax collection, and community engagement. Build Long-Term Financial Sustainability ● Replace disconnected Excel files with a modern, secure platform that scales with the city’s needs. ● Automate budget workflows, approvals, and revisions—freeing staff time for strategic initiatives. ● Integrate daily with CentralSquare Finance Enterprise and support dual-code alignment (FE + BARS). ● Forecast revenues and expenditures with accuracy and speed, enabling long-range planning. ● Fully cost workforce planning scenarios (COLAs, step increases, vacancies, union proposals). ● Future-proof labor planning even as the City prepares to replace its Payroll and ERP Systems in the future. Unlock $1M+ in Immediate Revenue and ROI ● Transition B&O tax collection from paper to online, with full automation and compliance tracking. ● Quantify, track, and collect more than $1M in missed revenue annually—without adding staff. ● Automate delinquency notices, reconciliation, and audit trails. ● Reduce time spent on reconciliation, error correction, and manual processing. ● Provide businesses with a seamless, transparent portal—improving compliance and satisfaction. Strengthen Transparency and Community Engagement ● Launch an interactive, web-based budget book with real-time data, embedded narratives, and visual reporting. ● Align budget allocations with community priorities through Priority-Based Budgeting and performance metrics. ● Equip Council with dashboards and reports that drive informed policymaking. ● Provide the public with easy access to meaningful, digestible data on how funds are used and what outcomes are delivered. ● Rebuild trust and engagement around budget decisions and city performance. Create Capacity and Prepare for the Future ● Eliminate the need for manual data collection and Excel-based roll-ups. ● Free up 100–150 hours per budget cycle, redeploying staff toward strategic and value-added tasks. ● Ensure continuity of knowledge with centralized systems, documentation, and support. 119 ●Reduce burnout and enhance retention by removing administrative burdens from critical staff. ●Provide a clear, scalable path for cross-training, onboarding, and succession planning. OpenGov was selected by many of the leading jurisdictions throughout the state and country, including Duvall, WA ; Mount Vernon, WA ; Anacortes, WA ; Puyallup, WA ; Federal Way, WA ; Stevens County, WA ; Chelan County, WA ; and Lewis County, WA. PROVIDED SOLUTIONS Year-Round, Full-Featured Public Sector Budgeting Maximize end-to-end effectiveness for your entire year-round budget and planning cycle, from near-term forecast adjustments to long-range capital initiatives to continuous budget management and strategic initiative engagement. ●Collaborative, Automated Operating Budgets: Liberate your budgeting from disparate spreadsheets with a unified process that seamlessly ties spending to desired outcomes ●Workforce Planning: Simplify planning for your most complex and important asset — your people – with scenario analysis, advanced calculations, and integrated budget requests ●Capital Planning: Forecast long-term capital expenditures, manage proposals and evaluations, track performance, and easily keep stakeholders from various audiences informed of progress ●Online Budget Book: Publish a fully interactive, GFOA award-winning online budget book that makes future publications vastly more repeatable ●Workflow Management: Modernize your internal workflows to reduce your administrative burden ●Reporting & Transparency: Empower decision makers and the public with the right data in the right format to make data driven decisions and increase public trust. User Home Screen includes At-a-Glance Budget Overview and Tasks 120 Precisely calculate fully-burdened personnel costs through workforce planning. Get at-a-glance insights on allocations and the fully-burdened costs of any active or vacant position Forecast long-term expenditures for capital planning initiatives. Easy-to-navigate and easy-to-create reports give you insights and drill-downs on your long-term plans Simplify online budget publications. 121 Tell Your Story of your Strategic Plan and Budget Make better decisions with centralized dashboards for everyone. User Home Screen Includes At-a-Glance Budget Overview and Tasks Streamline your internal processes 122 Sample Workflow of a Capital Proposal with Evaluation Details Real Results from OpenGov Budgeting Customers: ●Duvall, WA increased their efficiency and streamlined their financial processes - Video ●Santa Cruz County, CA saved over 500 hours during the budgeting process and won a GFOA Distinguished Budget Award - Video ●Vestavia Hills, AL produced their Budget Book 3x faster and had more accurate workforce planning -Case Study ●Alameda, CA cut budget development by 50% and received a GFOA Distinguished Budget Award - Case Study ●Dallas County has modernized its internal budget processes to deliver outcomes for the county- Video Additional OpenGov Budget + CentralSquare ERP Customers ●City of Torrington, CT ●City of Prescott, AZ ●Township of Cheltenham, Montgomery County, PA ●City of Rancho Cordova, CA ●County of Tuolumne, CA ●City of Foster City, CA ●City of Beaumont, TX ●County of Lewis and Clark, MT ●County of Walton, FL Key Decision Criteria Key Considerations for Selecting Tukwila’s Long-Term Budgeting & Financial Management Solution As the City of Tukwila approaches a critical modernization of its budgeting and financial infrastructure, the 123 importance of selecting a solution that delivers long-term value, operational sustainability, and measurable outcomes cannot be overstated. This decision is not simply about replacing legacy tools—it's about setting the City up for future success, resilience, and transparency. The following considerations are essential as the Council evaluates this strategic investment: Avoid Low-Cost, Low-Value Software Solutions Budgeting and financial management require more than surface-level functionality. Solutions marketed as "lightweight" or "cost-effective" often leave cities dependent on external spreadsheets, offer shallow reporting features, and struggle to scale with complexity. By contrast, OpenGov’s Budgeting & Planning Suite was built for the public sector and delivers: ●A centralized environment that replaces brittle Excel files and manual processes ●Automated digital publishing of budget books and capital plans ●No reliance on third-party plug-ins or hidden support fees The result: organizations that prioritize short-term savings often find themselves re-entering the market within a few years. Tukwila deserves a partner that delivers enduring value. Real-Time Data Sync with CentralSquare & Eden Budgeting and reporting must be grounded in data integrity. OpenGov offers automated nightly synchronization with CentralSquare Finance Enterprise and Tyler Eden payroll, ensuring: - Live updates to budget-to-actuals and transaction records Real-time data modeling during internal meetings and budget presentations Confidence in reporting accuracy for both internal stakeholders and Council. Other vendors may require manual exports or impose update lags—costing time, accuracy, and trust. Strengthen Capacity and Ensure Continuity of Service Tukwila’s reliance on spreadsheet-driven processes creates serious risks—especially in the event of staff turnover. One of the clearest takeaways from the City’s last budget cycle was the fragility of the current approach. OpenGov directly addresses succession planning and institutional knowledge transfer by providing: ●Centralized, cloud-based data access ●Configurable approval workflows and reporting templates 124 ●Department-facing tools to reduce Finance’s manual workload This ensures continuity and builds operational resilience regardless of staffing changes. Fully Integrated Capital Planning, Performance & Strategic Goal Alignment The City’s next financial system must support more than just budget development. OpenGov natively supports: ●Six-year Capital Improvement Plans with phase tracking and funding source transparency ●Department-level strategic initiatives tied to budget proposals ●Performance dashboards aligned to program outcomes ●Narrative-based justifications integrated into the public budget book All of this functionality is built into the OpenGov platform—no separate software, no extra modules. Transparency, Community Engagement, and Public Trust Today’s residents expect modern digital access to public information. Static PDFs no longer suffice. OpenGov enables: ADA-compliant, web-based interactive budget books Real-time budget visualizations, outcomes tracking, and fund-level insights Open Town Hall functionality for public surveys, simulations, and input gathering This is more than just good government—it is critical to sustaining civic trust. Robust, Forward-Looking Functionality for Long-Term Financial Sustainability Tukwila’s investment must support both the current biennial budget structure and future scenario planning. OpenGov delivers: ●Ten-year forecasting for workforce planning. ●Side-by-side scenario modeling for COLAs, new hires, and union negotiations. ●Visualization of historicals, non-financial data, and GIS-based capital tracking. ●A native report builder that auto-generates reports for Council and the public. ●Built-in publishing tools that meet GFOA standards and ADA compliance. These capabilities are not theoretical—OpenGov has implemented them in hundreds of jurisdictions. 125 Built for Washington Municipalities OpenGov is the selected partner for Duvall, Mount Vernon, Anacortes, Puyallup, Federal Way, Stevens County, Chelan County, and others. Our team understands Washington’s requirements, the nuances of CentralSquare, and the state’s budgeting and compliance environment. Our staff includes former City Managers, Finance Directors, and Budget Officers who have been on your side of the table. We don’t just understand the technology—we understand the mission. Why This Matters Now Tukwila is at a strategic crossroads. The City’s current systems lack the depth, resilience, and transparency needed to support modern governance. This is about: ●Expanding staff capacity through automation ●Delivering better, faster data to Council and residents ●Recovering $1M+ in uncollected taxes with improved enforcement ●Supporting program-based budgeting and performance ●Ensuring financial sustainability and data integrity OpenGov is the only solution on the market that delivers this complete package—with fixed pricing, proven implementation timelines, and a commitment to long-term partnership. Let’s equip Tukwila for the decade ahead. Competitive Analysis: City of Watsonville, CA RFP OpenGov was recently evaluated by the City of Watsonville, CA, through a competitive RFP process. The City sought a new solution to replace their manual, Excel-based budget process and address core user needs that were not supported by their Tyler Munis budget module. Despite OpenGov having a higher priced proposal than two other software vendors, the City ultimately decided on moving forward with OpenGov due to the following reasons (we are happy to provide you with a copy of the Council Resolution for more details, if interested): ★“OpenGov is liked by their customers who appreciate their customer service and the continuous improvements to their product.” ★OpenGov will “allow the Finance Department to move the Capital Improvement Plan (CIP) into the budget system.” ★“OpenGov will automate the creation of the budget book and move the budget book from a published document to an online easily navigable document.” 126 ★“OpenGov will save significant finance and communications staff time along with giving departments much more control and transparency around their budget submissions.” ★“In addition to improving our existing internal processes OpenGov offers a number of features that will enhance our current process particularly around external communication with the public.” Competitive Analysis: City of Oxnard, CA RFP OpenGov was recently evaluated by the City of Oxnard, CA, through a competitive RFP process. The City also sought a new solution to replace their manual, Excel-based budget process and address core user needs that were not supported by their Tyler Munis budget module. Despite OpenGov having a higher priced proposal than two other software vendors, the City ultimately decided on moving forward with OpenGov due to the following reasons (we are happy to provide you with a copy of the Council Resolution for more details, if interested): ★City staff received exceptional references from other California cities that use the combination of Tyler Munis and OpenGov, who have leveraged OpenGov’s ability to interface with Tyler Munis. Other cities using OpenGov, integrated with Tyler Munis include Hayward, Santa Barbara, Pasadena, Yorba Linda and Victorville. ★OpenGov offers full-featured, cloud-based, budgeting software designed for public agencies. As an integrated budgeting and planning solution, it will allow staff to develop their department budgets in a more streamlined, systematic, and repeatable way. Partnership Investment Summary OpenGov’s pricing model consists of both a fixed fee annual subscription for the software and a one-time cost for the professional services component. Our Professional Services cost includes all phases of implementation: Initiation, Best Practices, Configuration, Validation, Deployment, and Project Completion. OpenGov offers an unlimited user, unlimited usage pricing model, meaning customers are not limi ted to the number of users, logins, dashboards, reports or usage of data. Proposal: OpenGov Budgeting & Performance and Tax Collection & Revenue Management (Full Suite) 127 Item Description 3 Year Agreement Software Services Budgeting & Planning Suite Unlimited Users Operating Budget Workforce Budget Capital Budgeting Capital Project Pages Operating Budget Book Capital Budget Book Nightly Integration - Tyler Munis $143,500 Includes 25% Bundled Discount Business Tax and Revenue Management Suite Unlimited Users Business & Operational Tax Miscellaneous Revenue Reporting & Transparency Unlimited Users Management Reporting Department Reporting Strategic Plan Dashboards, Performance, KPI’s Stories Community Feedback Surveys Transparency Portal Strategic Initiatives Professional Services Software Implementation Initiation, Best Practices, Configuration, Validation, Deployment, and Project Completion of the above solutions (this includes a review and functional build of your Chart of Accounts into OpenGov). ~$116,860* Post-Deployment Training & Support Premium Support Access to phone and chat support, designated Customer Success Manager, and increased response times for support cases. Included OpenGov University (Unlimited Users) OGU On-Demand: Video-based online learning courses OGU Live: a combination of virtual training sessions and in-person Included 128 training events* Resource Center: a written article knowledgebase Customer Success Manager Dedicated human resource to support your journey as an OpenGov user with training, adoption, best practices, and general assistance throughout the OpenGov partnership Included Billing Table** 3Y Agreement Year 1 $260,360 Year 2 $150,675 Year 3 $158,208 *Estimate - Final Proposal Requires Scoping w/ OpenGov Professional Services Team **Additional 7.5% Discount Available if Multiple Years Paid Up-Front Why OpenGov for Tukwila: Budgeting & Planning + Tax & Revenue As Tukwila takes the next step toward modernizing its financial operations, OpenGov stands uniquely positioned to deliver on the City’s most pressing strategic priorities—including fiscal sustainability, transparency, and long-term operational resilience. After months of collaboration with the City’s Finance, IT, and executive leadership teams, the following key differentiators explain why OpenGov is the right long-term partner. Comprehensive, End-to-End Budgeting—Purpose-Built for Government OpenGov is the only vendor offering a truly unified public sector budgeting solution that covers every stage of Tukwila’s annual and biennial planning process in one system: ●Operating Budgeting: Collaborative, department-led budget development with controlled workflows and real-time tracking. 129 ●Workforce Budgeting: Powerful salary and benefit modeling with union/step increases, COLA scenarios, and 10-year projections. ●Capital Planning: Project evaluation, proposal scoring, funding source tracking, and auto-generated 6-Year CIP Books. ●Strategic Budgeting: Department requests can be directly tied to citywide initiatives, enabling alignment with Priority-Based Budgeting. ●Public Transparency: Fully interactive, GFOA-compliant online budget books—no third-party publishing tools needed. ●Real-Time Data Sync: Automated nightly integration with CentralSquare FE and structured imports from Eden payroll ensure financial data stays up to date. Unlike alternatives that rely on third-party plug-ins, external report writers, or disconnected systems, OpenGov eliminates manual uploads and offers seamless, real-time insight—all within a single platform. Why OpenGov for Tax & Revenue: Intelligent, Automated B&O Management Tukwila has an estimated $1M/year in uncollected B&O revenue due to limited visibility, lack of automation, and a paper-based returns process. OpenGov’s Tax & Revenue platform changes that immediately: ●Modern Taxpayer Portal: Online filings, payments, historical lookup, and multi-user access for third-party preparers. ●Automated Reconciliation: Daily payment and return tracking mapped to the GL with no need for manual line-by-line Excel reconciliation. ●Custom Tax Logic: Supports Tukwila’s tiered 9-10-10 penalties, proposed square footage tax, and multiple filing frequencies per account. ●Integrated Case Management: Track audits, assign investigators, and manage compliance workflows with full visibility. ●Proactive Enforcement Auto-generated missing/delinquent notices, account indicators, and configurable templates ensure timely collections. With OpenGov, Tukwila can replace outdated processes with a professional-grade system that improves compliance, increases revenue, and restores taxpayer confidence. Solving for Capacity Challenges and Succession Risk OpenGov reduces reliance on institutional knowledge and eliminates fragile Excel-based workflows. With structured templates, role-based access, and full audit trails, the City can: ●Build capacity across departments by decentralizing input and empowering users. 130 ●Protect against knowledge loss when key staff depart or retire. ●Reduce the volume of one-off support requests into Finance by 30–50%. This system allows the City to scale effectively and build operational resilience regardless of future staffing changes. Transparency and Community Engagement—Modernized OpenGov goes far beyond static PDFs. The platform includes: ●ADA-compliant digital budget books that integrate with performance data and charts. ●Resident engagement tools including survey modules and participatory budgeting (Open Town Hall). ●Council and executive dashboards with on-demand filters, snapshots, and multi-year projections. Tukwila’s Council, executive team, and residents will all benefit from the ability to see where dollars go—and what outcomes they generate. Lessons from the Last Budget Cycle The City’s most recent budget process highlighted the inefficiencies of Excel-based budgeting: ●Manual version control and formula errors delayed analysis and collaboration. ●Limited ability to model workforce costs by program or department. ●Budget updates during Council presentations could not be modeled live. OpenGov eliminates these limitations by providing structured, real-time, cloud-based collaboration from the first draft to final adoption. Demonstrated ROI—Across Budgeting & Revenue The financial impact of adopting OpenGov is both immediate and ongoing: ●$1M+ in Recaptured Revenue**: Improved tax administration will generate new General Fund revenue. ●100–150+ Hours Saved Per Budget Cycle**: Staff can focus on strategic planning, not version tracking. ●Increased Compliance**: Automated reminders and digital filing reduce delinquency rates. ●Council & Resident Confidence**: Public-facing transparency strengthens trust and accountability. 131 Over a 3-year window, these returns significantly outweigh system costs and reduce pressure on city staffing. Committed to Tukwila’s Long-Term Fiscal Sustainability OpenGov supports multi-year forecasting, 6-year CIP development, and strategic initiative tracking—all key elements of a sustainable financial future. With automated reporting, scenario modeling, and personnel cost forecasting, the City can: ●Align budget decisions with long-term priorities. ●Prepare for labor negotiations and new program needs. ●Surface risks and opportunities early—before budget adoption. Trusted by Governments Across Washington OpenGov is already the budgeting and transparency partner of choice for: Duvall, WA Mount Vernon, WA Anacortes, WA Puyallup, WA Federal Way, WA Chelan County, WA Stevens County, WA These agencies trust OpenGov for our product expertise, regional knowledge, and local government DNA. Conclusion Tukwila deserves a system built for the work of local government—not just another software vendor. OpenGov offers an integrated platform to unify budgeting and revenue management, elevate public trust, and ensure the City’s financial sustainability for years to come. Our team of former public finance leaders, technologists, and customer success experts is ready to support Tukwila through every step of implementation, adoption, and continuous improvement. Let’s build the next chapter of Tukwila’s future—together. 132 ITEM INFORMATION STAFF SPONSOR: NEIL TABOR ORIGINAL AGENDA DATE: AGENDA ITEM TITLE Residential Conversions Code Amendment CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other Mtg Date 4/28/25 Mtg Date 5/5/25 Mtg Date Mtg Date 5/5/25 Mtg Date Mtg Date Mtg Date SPONSOR Council Mayor Admin Svcs DCD Finance Fire P&R Police PW SPONSOR’S SUMMARY Proposed ordinance to amend the Tukwila Muncipal Code to update allowances for conversion of existing building space to residential, consistent with updates to state law. REVIEWED BY Trans&Infrastructure Svcs Community Svcs/Safety Finance & Governance Planning & Community Dev. LTAC Arts Comm. Parks Comm. Planning Comm. DATE: 1/23/25; 4/14/25 COMMITTEE CHAIR: HEDRICK RECOMMENDATIONS: SPONSOR/ADMIN. Department of Community Development COMMITTEE Unanimous Approval; Forward to 4/28 Committee of the Whole Meeting COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $0 $0 $0 Fund Source: N/A Comments: MTG. DATE RECORD OF COUNCIL ACTION 4/28 5/5 MTG. DATE ATTACHMENTS 4/28 Informational Memorandum dated 4/14/25 Ordinance with Exhibit A Minutes from the 1/25/25 Planning Commission Meeting Minutes from the 4/14/25 Planning & Community Development Committee Meeting COUNCIL AGENDA SYNOPSIS ----------------------------------Initials --------------------------------- ITEM NO. Meeting Date Prepared by Mayor’s review Council review 4/28/2025 NT 5/5/2025 NT 7.A. Forwarded to next Regular Meeting Consent Agenda 5/5 Final Ordinance 133 2025 Legislation: Residential Conversions Page 1 of 12 Version: 4/28/25 Staff: N. Tabor AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, AMENDING ORDINANCE NO. 2741 §3 (PART), AS CODIFIED AT VARIOUS SECTIONS OF TUKWILA MUNICIPAL CODE (TMC) TITLE 18, “ZONING”; TO AMEND REGULATIONS REGARDING RESIDENTIAL CONVERSIONS; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, Tukwila Municipal Code (“TMC”) Chapter 18 regulates zoning and land use in the City of Tukwila; and WHEREAS, RCW 35A.21.440 requires jurisdictions to adopt compliant regulations regarding the conversion of residential structures no later than six months after the periodic update of the comprehensive plan; and WHEREAS, the Tukwila Comprehensive Plan was adopted on December 16, 2024; and WHEREAS, regulations should be consistent and align with state law; and WHEREAS, on January 23, 2025, the Tukwila Planning Commission, following adequate public notice, held a public hearing to receive testimony concerning amendments to the Tukwila Municipal Code to establish the Critical Area Designation Permit, and at that meeting adopted a motion recommending that the City Council approve the proposed changes; and WHEREAS, on January 24, 2025, the City’s State Environmental Policy Act (SEPA) Responsible Official issued a Determination of Non-Significance on the proposed amendments; and WHEREAS, on May 5, 2025, after considering the analysis and proposed code amendments prepared by City Staff, the recommendation from the Planning Commission, and the public comments received, the City Council desire to adopt code amendments as set forth herein. 134 2025 Legislation: Residential Conversions Page 2 of 12 Version: 4/28/25 Staff: N. Tabor NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. Adoption of Findings of Fact. The City Council finds as follows: A. The above recitals, set forth as “WHEREAS” clauses, are hereby adopted as Findings of Fact in support of the adoption of this ordinance. B. The amendments that are established below comply with the requirements of the Washington State Growth Management Act and the Tukwila Municipal Code. Section 2. Regulations Established. TMC Section 18.06.686, “Residential Conversion” is hereby established as follows: 18.06.686 Residential Conversion “Residential Conversion” means the conversion of a building, or portion of a building, that is vacant, or occupied by a nonresidential use, to a residential use. Section 3. Ordinance No. 2741 §3 (part), as codified at TMC Section 18.14.070, “Basic Development Standards,” is hereby amended to read as follows: 18.14.070 Basic Development Standards Development within the High-Density Residential District shall conform to the following listed and referenced standards: HDR BASIC DEVELOPMENT STANDARDS Lot area, minimum 9,600 sq. ft. (Applied to parent lot for townhouse subdivisions) Lot area per unit (multi-family, except senior citizen housing) 2,000 sq. ft. (For townhouses the density shall be calculated based on one unit per 2000 sq. ft. of parent lot area. The “unit lot” area shall be allowed to include the common access easements.) Average lot width (min. 20 ft. street frontage width), minimum 60 feet (Applied to parent lot for townhouse subdivisions) Setbacks, minimum: Applied to parent lot for townhouse subdivisions • Front - 1st floor 15 feet • Front - 2nd floor 20 feet • Front - 3rd floor 30 feet (20 feet for townhouses) • Front – 4th floor 45 feet (20 feet for townhouses) • Second front - 1st floor 7.5 feet • Second front - 2nd floor 10 feet • Second front - 3rd floor 15 feet (10 feet for townhouses) • Second front – 4th floor 22.5 feet (10 feet for townhouses) • Sides - 1st floor 10 feet 135 2025 Legislation: Residential Conversions Page 3 of 12 Version: 4/28/25 Staff: N. Tabor • Sides - 2nd floor 20 feet (10 feet for townhouses unless adjacent to LDR) • Sides - 3rd floor 20 feet (30 feet if adjacent to LDR) (10 feet for townhouses unless adjacent to LDR) • Sides – 4th floor 30 feet (20 feet for townhouses unless adjacent to LDR) • Rear - 1st floor 10 feet • Rear - 2nd floor 20 feet (10 feet for townhouses unless adjacent to LDR) • Rear - 3rd floor 20 feet (30 feet if adjacent to LDR; 10 feet for townhouses unless adjacent to LDR) • Rear – 4th floor 30 feet (20 feet for townhouses unless adjacent to LDR) Refer to TMC 18.52, “Landscape Requirements,” Table A, for perimeter and parking lot landscaping requirements. Townhouse building separation, minimum • 1 and 2 story buildings 10 feet • 3 and 4 story buildings 20 feet Height, maximum 45 feet Development area coverage 50% maximum (except senior citizen housing), (75% for townhouses) Recreation space 400 sq. ft. per dwelling unit (1,000 sq. ft. min.) Recreation space, senior citizen housing 100 sq. ft. per dwelling unit Off-street parking: • Residential (except senior citizen housing) See TMC 18.56, Off-street Parking & Loading Regulations. • Accessory dwelling unit See TMC 18.50.220 • Other uses, including senior citizen housing See TMC 18.56, Off-street Parking & Loading Regulations Conversion to Residential See TMC 18.50.230, Residential Conversions Performance Standards: Use, activity and operations within a structure or a site shall comply with (1) standards adopted by the Puget Sound Air Pollution Control Agency for odor, dust, smoke and other airborne pollutants, (2) TMC 8.22, "Noise", and, (3) adopted State and Federal standards for water quality and hazardous materials. In addition, all development subject to the requirements of the State Environmental Policy Act, RCW 43.21C, shall be evaluated to determine whether adverse environmental impacts have been adequately mitigated. 136 2025 Legislation: Residential Conversions Page 4 of 12 Version: 4/28/25 Staff: N. Tabor Section 4. Ordinance No. 2741 §3 (part), as codified at TMC Section 18.16.080, “Basic Development Standards,” is hereby amended to read as follows: 18.16.080 Basic Development Standards Development within the Mixed Use Office District shall conform to the following listed and referenced standards. In the Tukwila International Boulevard corridor, there are circumstances under which these basic standards may be waived (see TMC 18.60.020). MUO BASIC DEVELOPMENT STANDARDS Lot area per unit, 3,000 sq. ft. multi-family (except senior citizen housing), minimum Setbacks to yards, minimum: • Front • Second front • Sides • Sides, if any portion of the yard is within 50 feet of LDR, MDR, HDR • Rear • Rear, if any portion of the yard is within 50 feet of LDR, MDR, HDR Refer to TMC 18.52, “Landscape Requirements,” Table A, for perimeter and parking lot landscaping requirements. Height, maximum Recreation space Recreation space, senior citizen housing Off-street parking: • Residential (except senior citizen housing) See TMC 18.56, Off street Parking & Loading Regulations • Office, minimum 3 per 1,000 sq. ft. usable floor area • Retail, minimum 2.5 per 1,000 sq. ft. usable floor area • Other uses, including senior citizen housing See TMC 18.56, Off-street Parking & Loading Regulations Conversion to Residential See TMC 18.50.230, Residential Conversions Performance Standards: Use, activity and operations within a structure or a site shall comply with (1) standards adopted by the Puget Sound Air Pollution Control Agency for odor, dust, smoke and other airborne pollutants, (2) TMC 8.22, "Noise", and, (3) adopted State and Federal standards for water quality and hazardous materials. In addition, all development subject to the requirements of the State Environmental Policy Act, RCW 43.21C, shall be evaluated to determine whether adverse environmental impacts have been adequately mitigated. 137 2025 Legislation: Residential Conversions Page 5 of 12 Version: 4/28/25 Staff: N. Tabor Section 5. Ordinance No. 2741 §3 (part), as codified at TMC Section 18.20.080, “Basic Development Standards,” is hereby amended to read as follows: 18.20.080 Basic Development Standards Development within the Residential Commercial Center District shall conform to the following listed and referenced standards: RCC BASIC DEVELOPMENT STANDARDS Lot area, minimum 5,000 sq. ft. Lot area per unit (multi-family), minimum 3,000 sq. ft. Setbacks to yards, minimum: • Front 20 feet • Second front 10 feet • Sides 5 feet • Sides, if any portion of the yard is within 50 feet of LDR, MDR, HDR 10 feet • Rear 10 feet Refer to TMC Chapter 18.52, “Landscape Requirements,” Table A, for perimeter and parking lot landscaping requirements. Height, maximum 3 stories or 35 feet Recreation space 200 sq. ft. per dwelling unit (1,000 sq. ft. min.) Off-street parking: • Residential See TMC Chapter 18.56, Off-street Parking & Loading Regulations • Office, minimum 3 per 1,000 sq. ft. usable floor area • Retail, minimum 2.5 per 1,000 sq. ft. usable floor area • Other uses See TMC Chapter 18.56, Off-street Parking & Loading Regulations Conversion to Residential See TMC 18.50.230, Residential Conversions Performance Standards: Use, activity and operations within a structure or a site shall comply with (1) standards adopted by the Puget Sound Air Pollution Control Agency for odor, dust, smoke and other airborne pollutants, (2) TMC Chapter 8.22, “Noise”, and (3) adopted State and Federal standards for water quality and hazardous materials. In addition, all development subject to the requirements of the State Environmental Policy Act, RCW 43.21C, shall be evaluated to determine whether adverse environmental impacts have been adequately mitigated. Section 6. Ordinance No. 2741 §3 (part), as codified at TMC Section 18.22.080, “Basic Development Standards,” is hereby amended to read as follows: 18.22.080 Basic Development Standards Development within the Neighborhood Commercial Center District shall conform to the following listed and referenced standards: In the Tukwila International Boulevard corridor, there are circumstances under which these basic standards may be waived (see TMC 18.60.020). 138 2025 Legislation: Residential Conversions Page 6 of 12 Version: 4/28/25 Staff: N. Tabor NCC BASIC DEVELOPMENT STANDARDS Lot area per unit for senior citizen housing, minimum 726 sq. ft. (senior housing) Setbacks to yards, minimum: • Front 6 feet (12 feet if located along Tukwila International Blvd. S.) • Second front 5 feet • Sides 10 feet • Sides, if any portion of the yard is within 50 feet of LDR, MDR, HDR Ratio of 1.5:1 setback (for every 1.5 feet of bldg. height, setback 1 foot from property line) min. of 10 feet and a max. of 20 feet • Rear 10 feet • Rear, if any portion of the yard is within 50 feet of LDR, MDR, HDR Ratio of 1.5:1 setback (for every 1.5 feet of bldg. height, setback 1 foot from property line) min. of 10 feet and a max. of 20 feet Refer to TMC 18.52, “Landscape Requirements,” Table A, for perimeter and parking lot landscaping requirements. Height, maximum 3 stories or 35 feet (4 stories or 45 feet in the NCC of the Tukwila International Boulevard, if a mixed use with a residential and commercial component) Recreation space 200 sq. ft. per dwelling unit (1,000 sq. ft. min.) Recreation space, senior citizen housing 100 sq. ft. per dwelling unit Off-street parking: • Residential (except senior citizen housing) See TMC 18.56, Off-street Parking/Loading Regulations • Office 3 per 1,000 sq. ft. usable floor area • Retail 2.5 per 1,000 sq. ft. usable floor area • Manufacturing 1 per 1,000 sq. ft. usable floor area minimum • Warehousing 1 per 2,000 sq. ft. usable floor area minimum • Other uses, including senior citizen housing See TMC 18.56, Off-street Parking & Loading Regulations Conversion to Residential See TMC 18.50.230, Residential Conversions Performance Standards: Use, activity and operations within a structure or a site shall comply with (1) standards adopted by the Puget Sound Air Pollution Control Agency for odor, dust, smoke and other airborne pollutants, (2) TMC 8.22, "Noise", and, (3) adopted State and Federal standards for water quality and hazardous materials. In addition, all development subject to the requirements of the State Environmental Policy Act, RCW 43.21C, shall be evaluated to determine whether adverse environmental impacts have been adequately mitigated. 139 2025 Legislation: Residential Conversions Page 7 of 12 Version: 4/28/25 Staff: N. Tabor Section 7. Ordinance No. 2741 §3 (part), as codified at TMC Section 18.24.080, “Basic Development Standards”, is hereby amended to read as follows: 18.24.080 Basic Development Standards Development within the Regional Commercial district shall conform to the following listed and referenced standards. In the Tukwila International Boulevard corridor, there are circumstances under which these basic standards may be waived (see TMC 18.60.020). RC BASIC DEVELOPMENT STANDARDS Lot area per unit (multifamily, except senior citizen housing), minimum 2,000 sq. ft. Where height limit is 6 stories: 622 sq. ft. Where height limit is 10 stories: 512 sq. ft. Setbacks to yards, minimum: • Front 20 feet • Second front 10 feet • Sides 10 feet • Sides, if any portion of the yard is within 50 feet of LDR, MDR, HDR Ratio of 1.5:1 setback (for every 1.5 feet of bldg. height, setback 1 foot from property line) min. of 10 feet and a max. of 30 feet When 3 or more stories 30 feet • Rear 10 feet • Rear, if any portion of the yard is within 50 feet of LDR, MDR, HDR Ratio of 1.5:1 setback (for every 1.5 feet of bldg. height, setback 1 foot from property line) min. of 10 feet and a max. of 30 feet When 3 or more stories 30 feet Refer to TMC 18.52, “Landscape Requirements,” Table A, for perimeter and parking lot landscaping requirements. Height, maximum 3 stories or 35 feet Recreation space 200 sq. ft. per dwelling unit (1,000 sq. ft. min.) Recreation space, senior citizen housing 100 sq. ft. per dwelling unit Off-street parking: • Residential (except senior citizen housing) See TMC 18.56, Off street Parking/Loading Regulations • Office 3 per 1,000 sq. ft. usable floor area minimum • Retail 2.5 per 1,000 sq. ft. usable floor area minimum • Manufacturing 1 per 1,000 sq. ft. usable floor area minimum • Warehousing 1 per 2,000 sq. ft. usable floor area minimum • Other uses, including senior citizen housing See TMC 18.56, Off-street Parking & Loading Regulations Conversion to Residential See TMC 18.50.230, Residential Conversions Performance Standards: Use, activity and operations within a structure or a site shall comply with (1) standards adopted by the Puget Sound Air Pollution Control Agency for odor, dust, smoke and other airborne pollutants, (2) TMC 8.22, "Noise", and, (3) adopted State and Federal standards for water quality and hazardous materials. In addition, all development subject to the requirements of the State 140 2025 Legislation: Residential Conversions Page 8 of 12 Version: 4/28/25 Staff: N. Tabor Environmental Policy Act, RCW 43.21C, shall be evaluated to determine whether adverse environmental impacts have been adequately mitigated. Section 8. Ordinance No. 2741 §3 (part), as codified at TMC Section 18.26.080, “Basic Development Standards,” is hereby amended to read as follows: 18.26.080 Basic Development Standards Development within the Regional Commercial Mixed Use District shall conform to the following listed and referenced standards: RCM BASIC DEVELOPMENT STANDARDS Lot area per unit (multifamily, except senior citizen housing), minimum 3,000 ft Setbacks to yards, minimum: • Front 20 feet • Second front 10 feet • Sides 10 feet • Sides, if any portion of the yard is within 50 feet of LDR, MDR, HDR 1st Floor 10 feet 2nd Floor 20 feet 3rd Floor 30 feet • Rear 10 feet • Rear, if any portion of the yard is within 50 feet of LDR, MDR, HDR 1st Floor 10 feet 2nd Floor 20 feet 3rd Floor 30 feet Refer to TMC Chapter 18.52, “Landscape Requirements,” Table A, for perimeter and parking lot landscaping requirements. Height, maximum 3 stories or 35 feet Recreation space 200 sq. ft. per dwelling unit (1,000 sq. ft. min.) Recreation space, senior citizen housing 100 sq. ft. per dwelling unit Off-street parking: • Residential (except senior citizen housing) See TMC 18.56, Off street Parking/Loading Regulations • Office 3 per 1,000 sq. ft. usable floor area minimum • Retail 2.5 per 1,000 sq. ft. usable floor area minimum • Manufacturing 1 per 1,000 sq. ft. usable floor area minimum • Warehousing 1 per 2,000 sq. ft. usable floor area minimum • Other uses, including senior citizen housing See TMC 18.56, Off-street Parking & Loading Regulations Conversion to Residential See TMC 18.50.230, Residential Conversions Performance Standards: Use, activity and operations within a structure or a site shall comply with (1) standards adopted by the Puget Sound Air Pollution Control Agency for odor, dust, smoke and other airborne pollutants, (2) TMC 8.22, "Noise", and, (3) adopted State and Federal standards for water quality and hazardous materials. In addition, all development subject to the requirements of the State Environmental Policy Act, RCW 43.21C, shall be evaluated to determine whether adverse environmental impacts have been adequately mitigated. 141 2025 Legislation: Residential Conversions Page 9 of 12 Version: 4/28/25 Staff: N. Tabor Section 9. Ordinance No. 2741 §3 (part), as codified at TMC Section 18.40.080, “Basic Development Standards”, is hereby amended to read as follows: 18.40.080 Basic Development Standards Development within the Tukwila Valley South District shall conform to the following listed and referenced standards: TVS BASIC DEVELOPMENT STANDARDS Lot area per unit (multifamily, except senior citizen housing), minimum 2,000 sq. ft. Setbacks to yards, minimum: • Front 25 feet • Second front 12.5 feet • Sides 5 feet • Sides, if any portion of the yard is within 50 feet of LDR, MDR, HDR 1st Floor 10 feet 2nd Floor 20 feet 3rd Floor 30 feet • Rear 5 feet • Rear, if any portion of the yard is within 50 feet of LDR, MDR, HDR 1st Floor 10 feet 2nd Floor 20 feet 3rd Floor 30 feet Refer to TMC 18.52, “Landscape Requirements,” Table A, for perimeter and parking lot landscaping requirements. Height, maximum 115 feet Recreation space 200 sq. ft. per dwelling unit (1,000 sq. ft. min.) Recreation space, senior citizen housing 100 sq. ft. per dwelling unit Off-street parking: • Residential (except senior citizen housing) See TMC 18.56, Off street Parking/Loading Regulations • Office 3 per 1,000 sq. ft. usable floor area minimum • Retail 4 per 1,000 sq. ft. usable floor area minimum • Manufacturing 1 per 1,000 sq. ft. usable floor area minimum • Warehousing 1 per 2,000 sq. ft. usable floor area minimum • Other uses, including senior citizen housing See TMC 18.56, Off-street Parking & Loading Regulations Conversion to Residential See TMC 18.50.230, Residential Conversions Performance Standards: Use, activity and operations within a structure or a site shall comply with (1) standards adopted by the Puget Sound Air Pollution Control Agency for odor, dust, smoke and other airborne pollutants, (2) TMC 8.22, "Noise", and, (3) adopted State and Federal standards for water quality and hazardous materials. In addition, all development subject to the requirements of the State Environmental Policy Act, RCW 43.21C, shall be evaluated to determine whether adverse environmental impacts have been adequately mitigated. Section 10. Ordinance No. 2741 §3 (part), as codified at TMC Section 18.41.090, “Basic Development Standards,” Table 18.41.090, “Tukwila South Overlay Residential Development Standards,” is hereby amended to read as follows: 142 2025 Legislation: Residential Conversions Page 10 of 12 Version: 4/28/25 Staff: N. Tabor Table 18.41.090 Tukwila South Overlay Residential Development Standards Standard TSO Townhouses & Low-rise (3 stories or less) TSO Mid-rise (4-7 stories) TSO High-rise (8 or more stories) Setbacks/yards, minimum (feet) Front1 Arterial streets 15 15 15 All other streets 10 10 10 Side2 Up to 3rd story 5 53 53 4th story and above n/a 154 154 Rear3 Up to 3rd story 5 53 53 4th story and above n/a 154 154 1 In the event modification is pursued under TMC 18.41.100, front setbacks may be reduced to no less than 5 feet. 2 Structures or portions of structures containing multi-family dwelling units that have solar access only from a side or rear setback-facing window(s) must be set back at least 15 feet from side and rear property lines. Structures must also maintain at least 15 feet of separation from adjacent structure elevations that provide the only solar access for a multi-family dwelling unit. See the Tukwila South Residential Guidelines for a graphic example. 3 When adjacent to a townhouse, the minimum setback is 15 feet. 4 When adjacent to a townhouse, the setback for portions of a structure taller than 35 feet must increase by 1 foot for each additional 1 foot in building height. Building height, maximum (feet) Building Height 45 85 125 Standard TSO Townhouses & Low-rise (3 stories or less) TSO Mid-rise (4-7 stories) TSO High-rise (8 or more stories) Outdoor lighting height, maximum (feet) Light poles in parking areas 20 20 20 Light poles along pedestrian walkways, trails, plazas, building entries, and other pedestrian- oriented areas 12 12 12 Building wall-mounted lighting 15 15 15 Building mounted lights fully recessed into the underside of a ceiling, soffit, or overhang No limit No limit No limit Building length, maximum (feet) Maximum building length 200 200 200 Recreation space per unit, minimum square footage (see TMC 18.41.090.3 for more information)7,8 Recreation space Residential development must provide on-site9 and off-site10 recreation space at the following standard: 200 square feet total. o 75 square feet per unit, on-site. o 125 square feet per unit, off-site. 143 2025 Legislation: Residential Conversions Page 11 of 12 Version: 4/28/25 Staff: N. Tabor 7 Senior citizen housing must provide 100 square feet of recreation space per unit. 8 Developments with 10 or more dwelling units must provide a children’s play area in the on-site recreation space. A children’s play area is not required for senior citizen housing or if the proposed structure or related development project is within 1/4 mile, measured along constructed sidewalks and/or trails of the perimeter, of a recreation facility for children that is open to residents of the proposed structure. 9 Recreation area provided on-site must be functional space for active and passive recreation purposes and located within the same parcel or tract as the proposed development. 10 The Director may approve the required off-site recreation area to be located on-site provided that the recreation space meets the design guidelines set forth in this chapter. If off-site recreation space is approved to be located on-site, that space must be active outdoor recreation space. Parking spaces per dwelling unit, minimum Studio 1 1 1 1-bedroom 1 1 1 2-bedroom 1.5 1.5 1.5 3-bedroom 2 2 2 Conversion to Residential See TMC 18.50.230, Residential Conversions Section 11. Regulations Established. TMC Section 18.50.230, “Residential Conversions,” is hereby established to read as follows: 18.50.230 Residential Conversions A. Applicability. 1. Conversion of nonresidential space to residential units is subject to additional standards listed in TMC 18.50.230(B). These standards do not apply to: a. Buildings which have not received certificate of occupancy at least three years prior; b. Conversion to emergency shelters, transitional housing, emergency housing or permanent-supportive housing; c. Ground floor space required as part of a mixed use development adjacent to designated major pedestrian corridors (figure 61); and d. Buildings within zoning districts where residential development is not permitted. B. Additional Standards. 1. Density: In zoning districts with a maximum unit density standard, converted buildings may exceed the density limit by up to 50%. 2. Parking: No additional parking is required for conversion of non-residential space to residential use. Parking shall not be removed from the site if it contains, or would contain after removal, fewer parking stalls than would otherwise be required for the site’s uses. 144 2025 Legislation: Residential Conversions Page 12 of 12 Version: 4/28/25 Staff: N. Tabor 3. Design: No additional exterior design or architectural requirements shall be required beyond those deemed by the Director to be necessary for health and safety. 4. Nonconformity: No nonconforming aspects of the existing building shall prevent new residential conversions, unless the Director determines the nonconformity is causing a significant detriment to the surrounding area. If determined to be the case, the decision shall be provided with written findings. Section 12. TMC Figure 18-61, “Major Pedestrian Corridor,” is hereby established as seen in Exhibit A. Section 13. Corrections by City Clerk or Code Reviser Authorized. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; or ordinance numbering and section/subsection numbering. Section 14. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 15. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force five days after passage and publication as provided by law. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this _______ day of ___________________, 2025. ATTEST/AUTHENTICATED: Andy Youn-Barnett, CMC, City Clerk Thomas McLeod, Mayor APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Ordinance Number: Office of the City Attorney Exhibit A: Figure 18-61, “Major Pedestrian Corridor” 145 Exhibit A, Figure 61 Major Pedestrian Corridor DR A F T 146 ITEM INFORMATION STAFF SPONSOR:KERRY MURDOCK ORIGINAL AGENDA DATE:05/05/25 AGENDA ITEM TITLE Prologis Stormwater Infrastructure CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date SPONSOR Council Mayor HR DCD Finance Fire TS P&R Police PW Court SPONSOR’S SUMMARY Prologis-Exchange 3301 South Norfolk, LLC has completed installation of approximately 688 lateral feet of storm pipe in South Norfolk Street to connect the city storm system to the original point of connection just southwest of the Norfolk Street and Airport Way intersection. City Council is being asked to authorize the Mayor to sign the turnover documents. REVIEWED BY Trans&Infrastructure CommunitySvs/Safety Finance Comm. Planning/Economic Dev. LTAC Arts Comm. Parks Comm. Planning Comm. DATE: COMMITTEE CHAIR: RECOMMENDATIONS: SPONSOR/ADMIN. Public Works Department COMMITTEE COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $0.00 $0.00 $0.00 Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 05/05/25 MTG. DATE ATTACHMENTS 05/05/25 Bill of Sale with as-builts (final site plan) Information Memorandum Turnover asset acquisition form Turnover material list D03 turnover bulletin Draft maintenance bond Summary letter ----------------------------------Initials --------------------------------- Meeting Date Prepared by Mayor’s review Council review 05/05/25 KM 8.A. 147 TO: Transportation & Infrastructure Services Committee FROM: Pete Mayer, Interim Public Works Director BY:Kerry Murdock, Development Engineer CC:Mayor Thomas McLeod DATE: April 7th, 2025 SUBJECT: Turnover of underground stormwater bypass pipelines and appurtenant facilities installed within Tukwila right-of-way ISSUE Accept the turnover of stormwater infrastructure improvements from Prologis-Exchange 3301 South Norfolk LLC. BACKGROUND Prologis-Exchange 3301 South Norfolk, LLC has completed installation of approximately 688 lateral feet of storm pipe in South Norfolk Street to connect the city storm system to the original point of connection just southwest of the Norfolk Street and Airport Way intersection. As conditions of Public Works permit PW22-0033, Prologis-Exchange has constructed storm drainage infrastructure within S. Norfolk St. to connect the existing city of Tukwila storm system to the existing storm stub. The storm system was routed through the Prologis site and with redevelopment, it was capped off. Now the city of Tukwila storm system needs to be reconnected to the original point of connection. This has been filed under the Bill of Sale as part of the city’s turnover process. DISCUSSION The public improvements have been constructed to city standards and inspected by Public Works Project Inspectors and are ready for turnover. FISCAL IMPACT The value of the transferred improvements from Prologis-Exchange to the city totals $72,088 for the stormwater infrastructure constructed within S. Norfolk St. There will be no expense to the city for accepting the infrastructure other than normal expected maintenance. RECOMMENDATION City Council is being asked to authorize the Mayor to sign the turnover documents and consider this item on the at the May 5th, 2024 Regular Meeting. 148 BILL OF SALE For good and valuable consideration, the receipt and adequacy of which are hereby acknowledged, the undersigned, Prologis-Exchange 3301 South Norfolk LLC, a limited liability transfer, sell, assign, convey, and deliver to the City of Tukwila, a Washington municipal installed within the Grantee have and to hold the same for the said Grantee, its successors and assigns forever. Owner hereby covenants that they are the lawful owner of said Improvements; that the same is free from all encumbrances; that all bills for labor and material associated with the same have been paid; that it has the right to sell the same as aforesaid; and that it will warrant and defend the same against the claims and demands of all persons with respect to the foregoing covenants and will pay any costs, including reasonable attorney fees incurred by Grantee, arising out of any such claim or demand. The Improvements are hereby conveyed in consideration of the agreement of Grantee, for itself, its successors and assigns, to accept ownership of the Improvements and to maintain the same as provided for in applicable city ordinances. TO HAVE AND TO HOLD the same unto the said Grantee, its successors and assigns, forever. [Remainder of page intentionally left blank.] Attachment AAttachment A 149 Title or Addressee Date Page 2 ATTACHMENTS Bill of Sale and as-built site plan Capital Asset Acquisition Form Material List Development Bulletin D3 Maintenance bond INFRASTRUCTURE 688’ of 18” PVC Storm Pipe CB#1 Type 2- 48" Saddle Manhole Total Value: $72,088 NOTE: Prologis-Exchange Development Files are available at the Department of Community Development Permit Center. 150 IN WITNESS WHEREOF, the Owner has executed this Bill of Sale this _____ day of _________, 2025. OWNER: PROLOGIS-EXCHANGE 3301 SOUTH NORFOLK LLC, a Delaware limited liability company By: PROLOGIS, L.P., a Delaware limited partnership, its sole member By: PROLOGIS, INC., a Maryland corporation, its general partner By: Jake Maxwell, Vice President STATE OF WASHINGTON ) ) ss COUNTY OF KING ) I certify that I know or have satisfactory evidence that Jake Maxwell is the person who appeared before me, and said person acknowledged that he signed this instrument, on oath stated that he was authorized to execute the instrument and acknowledged it as the Vice President of PROLOGIS, INC., a Maryland corporation, as the general partner of PROLOGIS, L.P., a Delaware limited partnership, as the sole member of PROLOGIS-EXCHANGE 3301 SOUTH NORFOLK LLC, a Delaware limited liability company, to be the free and voluntary act of such party for the uses and purposes mentioned in the instrument. DATED: ________________________, 2025. Notary Public for the State of Washington residing in ___________________, (City)(State) Print name: Commission expires: 151 CITY OF TUKWILA, a Washington municipal corporation ______________________________ By: __________________________ Title: _________________________ Attest/Authenticated: _________________________________________________________ City Clerk Approved As To Form by City Attorney STATE OF WASHINGTON ) ) ss. COUNTY OF ____________ ) On this day, this record was acknowledged before me by ___________________, known to me to be the _____________________ of the City of Tukwila, the municipal corporation that executed the foregoing document, and acknowledged that they signed the same as their free and voluntary act for the purposes described herein. DATED December ______________, 2025. ___________________________________ Name: NOTARY PUBLIC in and for the state of Washington, residing at _______________ My commission expires: ______________ 152 EXHIBIT A PW22-0033 APPROVED PLAN SET SHEETS R1-R9 153 A t t a c h m e n t A 154 155 156 157 158 159 A t t a c h m e n t A 160 A t t a c h m e n t A 161 162 CITY OF TUKWILA CAPITAL ASSET ACQUISTION FORM INSTRUCTIONS. City. The City Clerk processes the form. TRANSACTION. 1. [ ] DEVELOPER S AGREEMENT Name: _______________________________________________________________________________ Council Action Dated: __________________________________________________________________ 2. [ ] BILL OF SALE Total Construction Cost of Capital Asset: $_____________________________________________ Grantor: _____________________________ Grantee: ______________________________________ 3. [ ] OTHER Description: ___________________________________________________________________________ ASSET DESCRIPTION. [ ] Water [ ] Sewer [ ] Storm [ ] Curb/Gutter/Sidewalk [ ] Other I certify that to the best of my knowledge the above information is true and accurate. ____________________________________________ ___________________________________ Signature Department Head Date I hereby approve the acceptance of the named asset(s) on behalf of the City. __________________________________________ ____________________________________ Mayor Date Note: Assets over $40,000 in value require Council action and approval. By council action at a council meeting dated ___________20 ___, the above assets were accepted. __________________________________________ ____________________________________ Council President Date __________________________________________ ____________________________________ ATTEST: City Clerk Date DOCUMENTATION ATTACHED: Turnover Request Letter Bill of Sale Easements Material List Title Report Record Drawings ROW dedication Other: DISTRIBUTION LIST: City Clerk Utility Asset Acctg. Maint. Div I Utility Attachment B 163 MA T E R I A L L I S T PR O J E C T N A M E : _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ PE R M I T N O : _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ DE S C R I P T I O N ( l e n g t h , s i z e , m a t e r i a l & t y p e ) QU A N T I T Y AV E R A G E UN I T C O S T DA T E IN S T A L L E D SE R V I C E LI F E T O T A L (Y R S ) OR I G I N A L CO S T T O T A L DE P R E C I A T I O N PE R Y E A R AC C U M L A T E D DE P R E C I A T I O N TO T A L C O S T S : _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ SI G N E D : _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ DA T E D : _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ 164 CITY OF TUKWILA Public Works Department 206-433-0179 DEVELOPMENT BULLETIN D3 TURNOVER PROCESS Approved 11/1999 1 Permit Number __________________________________ Applicant/Owner __________________________________ Project Address __________________________________ Parcel Number(s) __________________________________ Date Submitted __________________________________ TURNOVER PROCESS AND DOCUMENT DESCRIPTIONS For turnover of privately built infrastructure to the City of Tukwila, the Owner, or Works 3 weeks before requesting Public Works final inspection. Using the enclosed City of Tukwila forms, provided for your convenience, will help ensure the turnover submittal is complete. Final Inspection will not be scheduled until Public Works receives the turnover submittal. Once the Public Works Department receives the turnover submittal, the Department reviews the submittal for completeness and accuracy. Public Works may request additional information or corrections to the submitted documents. Generally, the review will not hold up Final Inspection. When all the paper work is complete, the Public Works Director presents the request for turnover to the City Council. The acceptance process can take 2-6 weeks. Following acceptance, the City Clerk records the infrastructure documentation. If you have any questions regarding completion of these documents, please contact the Public Works Permit Technician at 206-433-0179. Attachment D 165 DEVELOPMENT BULLETIN D3 TURNOVER PROCESS 2 DOCUMENT DESCRIPTION TURNOVER LETTER Purpose: Provides formal request to the City to accept constructed infrastructure and any related rights-of-way and easements as public. Description: A letter addressed to the City of Tukwila requesting acceptance of constructed infrastructure. The letter includes a brief description of the infrastructure and reasons for turnover, for example, public infrastructure required due to development, and description of turnover paperwork being submitted. RECORD DRAWINGS, AS-BUILT PLANS, & VICINITY MAP Purpose: Provides permanent record for City Engineering and Maintenance Divisions. Used by Mayor/Utilities Committee and Council when reviewing the request for turnover. Description: Submit Record Drawing and As-built plans to Public Works on 3.5 diskette in AutoCAD and on 24" x 36 " mylar sheets drawn to scale, with the following inclusions: Information on record drawings including: locations of existing and abandoned-in-place components, dimensions, slopes, materials, inverts, distances, finished grades and capped utilities Construction Notes applicable to components of system Easements Rights-of-way Stamped Engineer block with signature BILL OF SALE Purpose: Provides legal instrument for transferring infrastructure and easements/rights-of-way from the Owner to the City. Description: A brief summary of the installed system and attached legal descriptions of easements and rights-of-way. Bill of Sale form enclosed. Note: Documents will be recorded at King County Records. Please ensure all 166 DEVELOPMENT BULLETIN D3 TURNOVER PROCESS 3 CAPITAL ASSETS ACQUISITION FORM Purpose: Processing acceptance and signoff of infrastructure by Public Works/ Administration/Council/Finance. Description: A brief summary of all components installed or constructed and totals construction cost. Capital Asset Acquisition form enclosed. Note: State law requires assets acquired from a special service district to be transferred by ordinance. MATERIAL LIST/INFRASTRUCTURE SPREADSHEET Purpose: Provides complete description and constructed value of infrastructure. The Finance Department uses this to record value of City property. Description: A spreadsheet, which shows a description of each component of the system, the actual constructed cost for each component and the total construction, cost for the system. Spreadsheet must be signed and dated by Owner or authorized agent. Material List form enclosed. EASEMENTS Purpose: Grants City the right to operate, maintain, repair or reconstruct transferred infrastructure on private property. Description: Easement Form and two exhibits. The completed Easement Form must be signed, dated and notarized. The two exhibits are: Exhibit A, a written legal description of the easement and Exhibit B, a schematic plan (8-1/2 X 11) of the easement in relation to the project. Easement (Corporate Form) form enclosed. Note: Documents will be recorded at King County Records. Please ensure all 167 DEVELOPMENT BULLETIN D3 TURNOVER PROCESS 4 DEDICATION OF RIGHT OF WAY Purpose: Grants right of way to the City for the purpose of road classification. Description: Right of way Form and two exhibits. The completed right of way form must be signed, dated and notarized. The two exhibits are: Exhibit A, a written legal description of the Right of Way and Exhibit B, a schematic plan (8-1/2 x11) of the right of way in relation to the project. Dedication of Right-of-way form enclosed. Note: Documents will be recorded at King County Records. Please ensure MAINTENANCE BOND Purpose: Security that contractor will maintain and repair constructed infrastructure for a 2-year period. Maintenance Bond provides warranty. Description: Completed Maintenance Bond must be signed and dated. The City determines the bond amount and the Owner may secure the bond by submitting the completed and signed Maintenance Bond Form or by Assignment of Funds. Maintenance Bond Surety Agreement enclosed. 168 TBD Illinois Ninety Three Thousand Three Hundred Fifteen Dollars and 60/100 ($93,315.60) FIDELITY AND DEPOSIT COMPANY OF MARYLAND TBD TBD (01) one year PROLOGIS-EXCHANGE 3301 SOUTH NORFOLK LLC PROLOGIS- EXCHANGE 3301 SOUTH NORFOLK LLC a Delaware limited liability company By: Authorized Person [Name, Title] of Prologis, Inc., a Maryland corporation FIDELITY AND DEPOSIT COMPANY OF MARYLAND ****PLEASE SEE ATTACHED CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT FOR THE SURETY **** Tanya Chinchilla City of Tukwila September 8, 2022 Emerald Gateway Storm Bypass - Public Works Permit# PW22-0033 Attachment E 169 Attachment F 170 ITEM INFORMATION STAFF SPONSOR: SHAWN CHRISTIE ORIGINAL AGENDA DATE: 05/05/25 AGENDA ITEM TITLE Resolution to Surplus & Sell qty 2 additional 2017 Ford Police Interceptors CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other Mtg Date Mtg Date 5/5/2025 Mtg Date 5/5/2025 Mtg Date Mtg Date Mtg Date Mtg Date SPONSOR Council Mayor HR DCD Finance Fire TS P&R Police PW Court SPONSOR’S SUMMARY Both police patrol vehicles have served the City for 8 years surpassing their planned 5-year life cycle and both have been replaced under the regular budgeted annual Fleet Replacement Program. The revenue generated from the surplus process will return to the 501 Fleet Equipment Rental fund.Council is being asked to approve the Resolution declaring the 2 Police Interceptors, estimated value at $9,000, as surplus and authorize their sale to Skagit Valley College. REVIEWED BY Trans&Infrastructure CommunitySvs/Safety Finance Comm. Planning/Economic Dev. LTAC Arts Comm. Parks Comm. Planning Comm. DATE: COMMITTEE CHAIR: RECOMMENDATIONS: SPONSOR/ADMIN. Public Works Department COMMITTEE COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $0.00 $0.00 $0.00 Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 05/05/25 MTG. DATE ATTACHMENTS 05/05/25 Informational Memorandum dated 04/25/25 Draft Resolution Exhibit A Surplus Equipment List Exhibit B Surplus Equipment Photos C OUNCIL AGENDA S YNOPSIS ----------------------------------Initials --------------------------------- I TEM N O. Meeting Date Prepared by Mayor’s review Council review 05/05/25 JR 8.B. 171 INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure FROM: Pete Mayer, Interim Public Works Director BY: Shawn Christie, Fleet & Facilities Manager Garron Herdt, Fleet Superintendent CC: Mayor McLeod DATE: April 25, 2025 SUBJECT: Resolution to Surplus & Sell qty 2 additional 2017 Ford Police Interceptors ISSUE Approve Resolution to surplus two (2) additional 2017 Ford Police Interceptor Utility SUVs no longer needed by the City and authorize the sale to Skagit Valley College under the authority granted with RCW 35A.11.010. ANALYSIS Both police patrol vehicles have served the City for 8 years surpassing their planned 5-year life cycle and both have been replaced under the regular budgeted annual Fleet Replacement Program. Skagit Valley College was established in 1990. The SVC PRLEA is one of six accredited academies nationwide that meets the Federal Law Enforcement Training Center’s standards for commissioning of seasonal Park Rangers for Level II entry law enforcement roles for the National Park Service (NPS) and other federal agencies. In addition, the academy meets the entry-level law enforcement requirements for full-time law enforcement positions with any Washington State law enforcement agency for one year from the graduation date, as well as many other state, county, and city park agencies. Washington State’s Criminal Justice Training Commission also recognizes the academy training as satisfying the requirement for Law Enforcement Reserve Officer status. FISCAL IMPACT Public auction venues of outfitted police vehicles require extensive fleet shop time to remove components such as the lighting and all agency decals. Selling these vehicles to Skagit Valley College provides a savings for the City by eliminating the majority of the fleet decommissioning process. Both vehicles are fully depreciated and are currently valued at $9,000, established by analyzing past auction revenue for similar vehicle make and model. Revenue generated from the surplus process is returned to the 501 Fleet Equipment Rental fund which originated the purchase. RECOMMENDATION Council is being asked to approve the Resolution declaring the 2 Police Interceptors, estimated value at $9,000, as surplus and authorize their sale, and to consider this item on the New Business for the May 5, 2025 Regular Council Meeting. Attachments: Draft Resolution, Exhibit A Surplus Equipment List, Exhibit B Surplus Equipment Photos 172 DR A F T 2025 Fleet Surplus Version: 04/22/2025 Staff. S. Christie Page 1 of 2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, DECLARING CERTAIN POLICE VEHICLES SURPLUS, AND AUTHORIZING THEIR SALE OR DISPOSAL. WHEREAS, the City of Tukwila leased new Police Patrol vehicles as part of the annual fleet replacement program replacing two 2017 Police Interceptors; and WHEREAS, the two vehicles described and depicted on Exhibits A and B, have a combined estimated salvage value of $9,000; and WHEREAS, the vehicles described and depicted on Exhibits A and B have outlived their usefulness and are no longer needed by the City of Tukwila’s Fleet (Equipment Rental) Department or the Police Department;or any other City Department;and WHEREAS, the City of Tukwila has statutory authority to dispose of personal property under RCW 39.33.010, provided such personal property is declared surplus to the City’s needs; WHEREAS, the City of Tukwila may sell the vehicles to Skagit Valley College on such terms and conditions that may be mutually agreed upon; and WHEREAS, Skagit Valley College has authorized its staff to purchase Tukwila’s two Police Interceptors; and WHEREAS, Skagit Valley College’s administration has sent an intent to purchase said vehicles; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. Declaration of Surplus. The two 2017 Police Interceptor vehicles described and depicted on the attached Exhibits A and B are hereby declared surplus. Section 2. Mayor or Designee authorized to sell. The Mayor or designee, as part of the City’s replacement program, is hereby authorized to sell the two vehicles described 173 DR A F T 2025 Fleet Surplus Version: 04/22/2025 Staff. S. Christie Page 2 of 2 and depicted in the inventory list and photographs on Exhibits A and B, respectively, to Skagit Valley College for the mutually agreed upon full value of $9,000.00 PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this _________ day of ______________________, 2025. ATTEST/AUTHENTICATED: Andy Youn-Barnett, CMC, City Clerk Tosh Sharp, Council President APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Resolution Number: Office of the City Attorney Exhibit A: 2025 Fleet Surplus List (Skagit Valley College) Exhibit B: 2025 Fleet Surplus Equipment (Skagit Valley College)–Photographs 174 2025 FLEET SURPLUS (Skagit Valley College) - Exhibit A RES #EQ#DIV O&M ACCT Dept Yr Description Color Serial Number / Vehicle Identification Number License Meter EST. SALVAGE VALUE SURPLUS HOUSE REVENUE YEAR 1759 PD PATROL PD010220 PD 2017 PATROL, FORD POLICE INTERCEPTOR UTILITY SUV AWD BLACK / WHITE 1FM5K8AR4HGB41230 62527D 93,300 $4,500 SKAGIT VALLEY COLLEGE 2025 1761 PD PATROL PD010220 PD 2017 PATROL, FORD POLICE INTERCEPTOR UTILITY SUV AWD BLACK / WHITE 1FM5K8AR2HGD93770 62528D 88,449 $4,500 SKAGIT VALLEY COLLEGE 2025 TOTAL 2 $9,000 https://tukwilawa.sharepoint.com/sites/publicworks/fleet/Surplus/SURPLUS 2025/2025 SURPLUS LISTING Pg 1 of 1 | 4/22/2025 1 7 5 Exhibit B 1 2025 Fleet Surplus (Skagit Valley College) Unit 1759, 2017 FORD POLICE INTERCEPTOR UTILITY SUV AWD, License 62527D, VIN 1FM5K8AR4HGB41230. Odometer 93,300. Estimated value: $4,500. Unit 1761, 2017 FORD POLICE INTERCEPTOR UTILITY SUV AWD License 62528D, VIN 1FM5K8AR2HGD93770 Odometer 88,449 Estimated value: $4,500 176 ITEM INFORMATION STAFF SPONSOR: SHAWN CHRISTIE ORIGINAL AGENDA DATE: 05/05/25 AGENDA ITEM TITLE Purchase Replacement Brush Chipper for Unit 2604 (mechanical failure) CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other Mtg Date Mtg Date 5/5/2025 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date SPONSOR Council Mayor HR DCD Finance Fire TS P&R Police PW Court SPONSOR’S SUMMARY There are two brush chippers used by Street Maintenance is a 2002 Vermeer BC100XL unit 2604. This unit is no longer safe to use. With the high cost of repairs, it is more cost effective to replace this unit. Street Maintenance and Fleet identified the Bandit Intimidator 12XPC as comparable in size and functionality, costing $64,529. REVIEWED BY Trans&Infrastructure CommunitySvs/Safety Finance Comm. Planning/Economic Dev. LTAC Arts Comm. Parks Comm. Planning Comm. DATE: COMMITTEE CHAIR: RECOMMENDATIONS: SPONSOR/ADMIN. Public Works Department COMMITTEE COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $0.00 $0.00 $0.00 Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 05/05/25 MTG. DATE ATTACHMENTS 05/05/25 Informational Memorandum dated 04/25/25 C OUNCIL AGENDA S YNOPSIS ----------------------------------Initials --------------------------------- I TEM N O. Meeting Date Prepared by Mayor’s review Council review 05/05/25 JR Purchase Packet 8.C. 177 INFORMATIONAL MEMORANDUM TO: Transportation & Infrastructure Committee FROM: Pete Mayer, Interim Public Works Director BY: Shawn Christie, Internal Operations Manager CC: Mayor Thomas McLeod DATE: April 25, 2025 SUBJECT: Purchase Replacement Brush Chipper for Unit 2604 (mechanical failure) ISSUE A 501 Fund asset, Brush Chipper unit 2604 used by the Street Department, needs to be replaced. BACKGROUND There are two brush chippers in the City’s fleet inventory. Both units are heavily used with one unit used by Parks Maintenance and the other unit used by Street Maintenance. Street Maintenance is assigned the 2002 Vermeer BC100XL unit 2604 which is 23 years old. This unit recently started to have vibration problems and is no longer safe to use. Fleet Services identified that the feed assembly must be replaced at a cost of $10,000 for the unit to be returned to service. Unit 2604 is included in the Fleet Replacement Program and was already scheduled to be replaced in 2027. ANALYSIS With the high cost of the roller assembly repair on a 23-year-old unit, it is more cost effective to accelerate the replacement of this unit than to spend money on repair. The Street Maintenance and Fleet Services teams tested possible replacement units and identified the Bandit Intimidator 12XPC as the unit to purchase. The proposed unit is comparable in size and functionality of the current equipment. The new unit will cost $64,529. FISCAL IMPACT No additional funds are needed for this purchase and no budget overrun will occur. Fleet Services has identified $126,200 in savings in the adopted 2025 Fleet 501 Fund budget to cover the cost of purchasing a replacement brush chipper this year. The savings identified, through fleet utilization analysis, is to repurpose an existing Ford pickup truck for the added Park Ranger position and eliminating one of the replacement Police Patrol vehicles. RECOMMENDATION Approve the 501 fund purchase of a Bandit Intimidator 12XPC brush chipper replacing failed unit 2604 using already realized savings in the 2025 adopted budget and consider this item on the New Business for the May 5, 2025 Regular Council Meeting. Attachment: Purchase Packet 178 Unit (s):2614 Vehicle Part #Qty Description Total Item Cost 1 Base vehicle $58,556.00 SALES TAX $5,972.71 BASE VEHICLE SUB TOTAL $64,528.71 LICENSE & REGISTRATION $200.00 1 GRAPHICS $100.00 1 BLOODBORNE PATHOGEN KIT w/ truck 1 FIRST AID KIT w/ truck 1 FIRE EXTINGUISHER included OUTFITTING TOTAL $300.00 In-house Outfitting Labor $64,528.71 $300.00 $64,828.71 ($64,828.71) $0.00 $64,828.71 Date: Date: Date: Date: Date: Date: NOTE: All items listed are based on proper outfitting of this particular make, model and year of vehicle. All prices are based on supplier's pricing at time of quote and is subject to change without notice. David DeGroot Superintendent Signature: Bryan Still Operations Manager Signature: Garron Herdt Fleet Superintendent Signature: Shawn Christie Fleet & Facilities Manager Signature: STREET DEPT CHIPPER 2025 PURCHASE BUDGET AMENDMENT; COUNCIL APPROVAL TBD 2025 BRUSH BANDIT INTIMIDATOR 12XPC CHIPPER Cost Summary Approvals Base vehicle Outfitting Grand Total Capitalization (Over) / Under Budget Outfitting Labor Grand Total PW501650-537003 PW501650C-564000 Budget Date: Aaron BeMiller Finance Director's Signature: Marty Wine CITY ADMINISTRATOR Signature: [SAMES AS PW] Department Director's Signature: Pete Mayer Interim Public Works Director's Signature: 2614 FLEET PLATFORM Printed: 4/29/2025 179 City of Tukwila 6200 Southcenter Blvd, Tukwila, WA 98188-2544 206-433-1800 PURCHASE ORDER NAME CONTACT OR SALESPERSON STREET ADDRESS PHONE NUMBER CITY/STATE/ZIP EMAIL ADDRESS VENDOR INFORMATION PURCHASE INFORMATION GENERAL LEDGER ACCOUNT PROJECT ACCOUNTING QUANTITY DESCRIPTION FUND DEPT BASUB ELEMENT OBJ SUB-OBJ PROJECT PHASE TASK SUB-TASK AMOUNT Subtotal Sales Tax TOTAL NUMBER DATE VENDOR QUOTE DATE VENDOR QUOTE DATE OTHER QUOTES PURCHASER/ INITIATED BY DEPARTMENTAL APPROVAL EXECUTIVE APPROVAL NOTES APPROVALS (Required if more than $20,000.00) The PO number is the three-character department code and today’s date, in the following format: XXXMMDDYY XXX = Department Code (FIN, PWM, FIR, POL, etc…) MM = Month (01, 02, 11, etc…) DD = Day (01, 21 ,29, 30, etc…) YY = Year (14, 15, etc…) Example: For a Fire PO created on June 1, 2014, the PO number would be: FIR060114 PWFF2614-1 04/29/2025 Cal-Line Equipment NW 8721 S 218th ST Kent, WA 98031 Travis Wolf (253) 766-0097 twolf@cal-line.com 1 2025 BRUSH BANDIT INTIMIDATOR PW 501 651C 564 00 $ 58,556.00 12XPC CHIPPER SOURCEWELL CONTRACT # 010925-BAN $ 58,556.00 $ 64,528.71 2025 BUDGET AMENDMENT ST NEW UNIT 2614 REPLACES 2604 (Mechanical Failure) PLATFORM - $64,829 BUDGET - $0 USE $126,200 IN APPROVED 2025 FLEET PURCHASES BUDGET UNDERSPEND TO FUND THIS REPLACEMENT. 5,972.71 Shawn Christie, Fleet & Facilities Manager Pete Mayer, Interim Public Works Director Marty Wine, City Administrator 180 Cal-Line Equipment Northwest 8721 South 218th Street Kent, WA 98031 USA 253-499-5989 (Phone) QUOTATION Quotation #:Quote Created:Last Updated:Salesperson: 176408 12/10/24 04:08 pm by Cal-Line Equipment Northwest 04/22/25 10:48 am by Cal-Line Equipment Northwest Travis Wolf CUSTOMER:BILL TO:SHIP TO: City of Tukwila 11210 Tukwila International Blvd Tukwila, WA 98168 United States 206-900-6742 (Phone) Garron Herdt (Contact) Garron.Herdt@TukwilaWA.gov Cal-line Equipment Northwest 6010 Southfront Road Livermore, CA 94551 USA 925-443-6571 (Phone) Denny Knoll (Contact) dknoll@cal-line.com Cal-line Equipement Northwest 8721 South 218th Street Kent, WA 98031 USA 253-499-5989 (Phone) Brett Wise (Contact) bwise@owenequipment.com INTIMIDATOR 12XPC (12" DRUM STYLE) Qty Part #:Description:Base Price: 1 MODEL-12XPC Intimidator 12XPC - (12" Drum Style) $ 31590.00 STANDARD EQUIPMENT 1 STANDARD 24" diameter x 18 3/4" wide chipper drum with (4) 5/8" x 5 1/2" x 9" dual edge knives 1 STANDARD "Drum Shear Bar" spans full width of the drum mounted in the upper portion of the drum housing potentially creating a slicing action of a winch line or climber's rope 1 STANDARD "Power slot" assists in maximizing chip velocity. The power slot also provides a place for fine material to escape that might tend to lie in the belly of the drum. 1 STANDARD 25 gallon steel fuel tank with magnetic drain plug, lockable filler cap, and aluminum sight gauge 1 STANDARD 12 gallon steel hydraulic tank with magnetic drain plug, lockable filler cap, and aluminum sight gauge 1 STANDARD Slide box feed system (includes adjustable spring on each side) with (2) horizontal feed wheels 7 1/2" diameter x 16 3/8" wide, driven by (2) 15.9 CID hydraulic motors. STANDARD Top feed wheel jack mount with locking pin to raise & lock top feed wheel using tongue jack (not provided when hydraulic lift cylinder option is selected) STANDARD Bottom feed wheel clean out door (opens via spring latch pin allowing dirt and debris to fall out extending knife and component life) STANDARD 360 degree manual swivel discharge with 12" adjustable chip deflector 1 STANDARD Clean out and inspection door on discharge bottom 1 STANDARD 30 3/4" high x 54" wide tapered infeed hopper with 30" fold down infeed tray and heavy-duty taillight covers 1 STANDARD (2) Last chance safety pull cables 1 STANDARD Round control bar - located around top and sides of infeed hopper with 3 control positions (forward / stop / reverse) 1 STANDARD Wooden pusher tool with mount on infeed hopper 1 STANDARD 1/4" x 2" x 4" rectangular tubing with a 3/8" x 3" x 6" tubular tongue 1 STANDARD 5/16" (G70) safety chains with spring loaded latch hooks 1 STANDARD 8,000 pound capacity tongue jack with 15" of travel and foot pad 1 STANDARD Inspection window mounted on top of belt shield (allows viewing of belt and easy way to check belt tension) UNIT 2614 181 1 STANDARD 12 volt system with rubber mounted LED taillights, 6 prong replaceable coiled power cord & protected heavy-duty wiring with junction box, and LED clearance lights with reflectors. 1 STANDARD Pressure check kit - Gauge is NOT included 1 STANDARD Banded chipper drive belts (adjustable via a sliding engine system) 1 STANDARD Weather resistant manual container 1 STANDARD Engine disable plug for hood locking pin-preventing engine from operating without pin in place 1 STANDARD (1) weatherproof machine manual (includes safety, operation and parts sections) also (1) engine and clutch manual is included if applicable 1 STANDARD Spanish & English combination safety decals OPTIONS Qty Part #:Description:Option Price:Extended: 1 333-28984 Standard Imron Industrial Urethane Green $ 0.00 $ 0.00 1 990-RC1520-102 Kohler KDI2504, 74 horsepower (turbocharged) diesel engine with NACD spring loaded clutch - Tier 4 FINAL $ 20980.00 $ 20980.00 1 980-6000-37 Murphy PV485 panel with reversing auto feed for Kohler 74 horsepower diesel engines (Includes 1,000 CCA battery with box) - Panel is mounted off of engine shroud in lockable composite cover $ 2795.00 $ 2795.00 1 990-100962 Clutch is included with engine / motor $ 0.00 $ 0.00 1 OPTION-915-5000-90 Optional hydraulic bump bar with re-set handles on each side for 54" wide FOLDING infeed tray with one override mounted on infeed (Radiator or Drive) Specified: Drive $ 2025.00 $ 2025.00 1 OPTION-905-5001-15 Bolt-on shut-off switch for engine shut-down located on both sides of infeed hopper $ 725.00 $ 725.00 1 OPTION-905-5000-28 Hydraulic lift cylinder for top feed wheel (controlled manually unless wireless radio remote option is selected) $ 1050.00 $ 1050.00 1 OPTION-915-5000-47 Spring Loaded Tool less Trap Door (not available on tandem axle units)$ 250.00 $ 250.00 1 OPTION-905-5001-38 Hydraulic Flow Control (Single Mount)$ 325.00 $ 325.00 1 990-100447 Single 7,000 pound Torflex EZ lube electric brake axle $ 0.00 $ 0.00 1 990-1017-29 (2) ST235/80R 16" tires mounted on 8-bolt white modular rims (Tire is approximately 9.43" wide, tire capacity is 3,520 pounds each) (7,000 pound axles only) $ 0.00 $ 0.00 1 OPTION-980-1002-66 12" HD bolt on steel fenders - single axle units only $ 90.00 $ 90.00 1 990-100274 2-1/2" Wallace Forge Pintle Hitch $ 0.00 $ 0.00 1 900-5913-90 Spare tire mounted on white spoke rim (235/80R 16") - 8 bolt rim $ 275.00 $ 275.00 1 OPTION-626-5000-80 Battery disconnect switch $ 375.00 $ 375.00 1 OPTION-905-5001-55 Optional height adjustable discharge $ 425.00 $ 425.00 1 OPTION-905-5000-52 Hand Crank Swivel Discharge (In Lieu of Manual)$ 645.00 $ 645.00 1 OPTION-980-5001-71 Stops on discharge - 270 degree turn (can only be added if hand crank swivel is on machine) $ 40.00 $ 40.00 1 OPTION-906-5000-33 Swivel block off plates (limits discharge swing 45 degrees in each direction) - hand crank or hydraulic swivel discharges only $ 105.00 $ 105.00 1 OPTION-905-5000-09 Clean out and inspection door on transition.$ 175.00 $ 175.00 1 OPTION-980-100027 Aluminum Bolt On Chock Holders (Does not include chocks)$ 130.00 $ 130.00 1 OPTION-980-5001-03 Rubber Wheel Chocks (2)$ 90.00 $ 90.00 1 OPTION-905-5000-71 Hoop style cone holder (weld on)$ 175.00 $ 175.00 1 OPTION-980-5001-61 2-1/2 Pound Fire Extinguisher with bolt on mount $ 215.00 $ 215.00 1 OPTION-915-5000-68 Non-adjustable fender marker poles (mount is bolt-on)$ 105.00 $ 105.00 1 OPTION-905-5000-23 Gate valve for hydraulic tank $ 130.00 $ 130.00 182 Terms: Purchase order required Total Unit Price:$ 63700.00 Customer Discount:12.0000 %- $ 7644.00 Dealer Preparation/Delivery:$ 500.00 Customer Net Unit Price:$ 56556.00 Freight/Shipping:$ 2000.00 Customer Total:$ 58556.00 * NET 10 for Payment 1 OPTION-980-100095 Gate Valve for Fuel Tank $ 95.00 $ 95.00 1 OPTION-980-5001-44 Lockable padlocks for steel fuel and hyd tanks $ 45.00 $ 45.00 1 OPTION-905-5000-14 (2) Mud Flaps (1/4" x 12" x 18")$ 95.00 $ 95.00 1 OPTION-980-5000-02 12" longer bolt-on tongue (total tongue length will be 46" on the 12x, 12xpc, and 15xp, 48" on the 12xp and 15xpc and 50" on the 200/250) - measurements are from A-frame to hitch plate $ 280.00 $ 280.00 1 OPTION-911-5000-09 8,000 pound capacity tongue jack with 2,500 pound HD caster wheel $ 425.00 $ 425.00 1 OPTION-905-5000-15 Option 7 Prong (Flat/RV Style) to 6 prong coiled cord $ 45.00 $ 45.00 CUSTOMER TOTALS DEALER TOTALS COMMENTS By Cal-Line Equipment Northwest on 12/10/2024 04:18 PM Lead time is between 90-120 days SIGNATURE The Buyer, whose name and address appears above, agrees to purchase from the Seller, whose name and address appears above, the above equipment at the prices stated and upon the terms and conditions of this agreement. X Signature Date Close Print SOURCEWELL CONTRACT 010925-BAN 183 12XPC_2024-08 All specifications, dimensions and options are subject to change without notice, and were current at the time of printing. Dimensions may vary, depending on options and engines selected. Bandit Industries, Inc. reserves the right to change designs, specifications and options without prior notice. © 2024 Bandit Industries, Inc. All Rights Reserved. CALL YOUR LOCAL BANDIT SALES REPRESENTATIVE TO SCHEDULE A DEMONSTRATION TODAY! A powerful dual feed wheel system generates abundant pulling power to pull and compress material into the chipper. To assist with down pressure, two adjustable side mounted spring can generate over 400 pounds of down pressure, reducing the need to trim or re-position material. For added down pressure a hydraulic lift cylinder is available as an option. FEED SYSTEM A durable 24” diameter x 18 3/4” wide four-knife drum is standard with the fabricated components backed by a 5-year “GUTS” warranty. This efficient drum turns at a slower RPM, providing increased torque for enhanced chipping capabilities. With four knives, there are more cuts per revolution increasing efficiency. DURABLE DRUM To simplify the feeding process, a wide profile 30 ¾” high x 54” wide infeed hopper with 30” fold down infeed pan is standard. The large infeed provides a robust platform for feeding multiple stems or brushy material at one time. WIDE PROFILE INFEED The Model 12XPC falls in the middle of the three 12” capacity drum-style chippers offered and starts out the line models equipped with the proven slide box feed system. The 12XPC can be equipped with gas and diesel engine options ranging from 49 to 84 horsepower. A powerful dual feed wheel system driven by high displacement hydraulic motors pulls and compresses material into the chipper. INTIMIDATOR™ 12XPC 12” Capacity Hand-Fed Chipper FIND US ONLINE WWW.BANDITCHIPPERS.COM 6750 Millbrook Rd. • Remus, MI 49340 • 1-800-952-0178 Hand-Fed Chippers • Stump Grinders • Whole Tree Chippers Horizontal Grinders • Attachments 184 WWW.BANDITCHIPPERS.COM • (989) 561-2270 • SALES@BANDITCHIPPERS.COM FOR MORE INFORMATION Bandit Offers a Complete Line of Tree Care Equipment: Hand-Fed Chippers • Stump Grinders • Whole Tree Chippers Horizontal Grinders • Attachments Rope/Line Shear Device (standard) Provides an improved chance that rope or lines inadvertently entering the chipper may be cut Last Chance Cables (standard) Stops/reverses the feed wheel when pulled in case of an emergency Operator Safety Control Bar (standard) Wraps around 3 sides of the infeed chute & controls the direction of feed wheels Wood Pusher Paddle (standard) Used to feed small wood debris into the chipper Chipper Hood Pin w/Padlock (standard) Prevents unauthorized access to the disc or drum Chipper Hood Engine Disable Plug (standard) Prevents engine from being started without the hood pin in place Hydraulic Bottom Bump Bar (option) Stops feed wheels via mechanical connection when bumped, diverting hydraulic power away from the feed wheels INTIMIDATOR™ 12XPC SPECIFICATIONS INTIMIDATOR™ 12XPC FEATURES MEASUREMENTS TOWABLE Length (infeed tray open):16’ 2”492.8 cm Width:6’ 8”203.2 cm Height:8’ 2”248.9 cm Weight:5,100 - 5,500 lbs.2,313.3 - 2,494.8 kg Engines:49.4 - 84 HP (gas or diesel engine options) Fuel Tank:25 gal.94.6 L Hydraulic Tank:12 gal.45.4 L UNDERCARRIAGES Towable: (1) 7,000 lb. (3,175 kg) axle with electric brakes and (2) 235/80R 16” tires mounted on 8-bolt white modular rims DIMENSIONS Capacity:12”30.48 cm Opening:14 1/4” x 17” wide 36.2 cm x 43.2 cm wide Drum:24” dia. x 18.75” wide 61 cm dia. x 47.6 cm wide RPM:Approximately 1,530 RPM Hitch: 2-1/2” pintle hitch Discharge: 360° manual swivel with 12” (30.5 cm) adjustable chip deflector Feed System: Slide box feed system with (2) 16-3/8” (41.6 cm) adjustable down pressure springs, (2) 7-1/2” diameter x 17” wide feed wheels (19.05 cm x 43.18 cm) powered by (2) 15 CID hydraulic motors Frame: Mainframe is constructed of 1/4” x 2” x 4” rectangular tubing with a 3/8” x 3” x 6” tubular tongue 12XPC_2024-08 Standard & Custom Colors Available Choose from two standard colors, or select a custom color to match your fleet. Bandit Yellow Green Since 1983, Bandit has manufactured equipment for a multitude of wood waste processing markets. The vision since the beginning, is to build quality, highly productive, easy to maintain equipment providing years of dependable service. The commitment for quality, innovation and dedication is instilled in every employee and is one of the main reasons why Bandit became an Employee-Owned Company (ESOP) in 2018. These core values ensure each Bandit machine will leave the factory ready to exceed your expectations. COMMITTED TO QUALITY & PRODUCTIVITY To assist with enhanced chipping throwing power, a slot called the “Power Slot” is located on the front side of the drum housing allowing for increased air flow or in the event of machine plugging significantly simplifying the unplugging process. POWERFUL DISCHARGE CAPABILITIES 185 186 ITEM INFORMATION STAFF SPONSOR: MAYOR MCLEOD ORIGINAL AGENDA DATE: 5/5/25 AGENDA ITEM TITLE Tukwila City of Opportunity Scholarship Recipient Recommendations CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other Mtg Date 5/6/2 4 Mtg Date 5/5/25 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date SPONSOR Council Mayor Admin Svcs DCD Finance Fire P&R Police PW SPONSOR’S SUMMARY The Scholarship Selection Committee is recommending scholarships in the amount of $1,500 each be awarded to Alex Brewster, Jeremiah Burroughs, Mikaela Calimlim, Khrystalline Camacho, Ellyssa Castillo, Aisha Hassan, Rochelle Jeffries, and Joshua Manaois. Council is being asked to authorize the expenditure of an additional $2,000 to proceed with the scholarship awards as proposed. REVIEWED BY Trans&Infrastructure Svcs Community Svcs/Safety Finance & Governance Planning & Community Dev. LTAC Arts Comm. Parks Comm. Planning Comm. DATE: COMMITTEE CHAIR: RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $12,000 $10,000 $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 5/5/25 MTG. DATE ATTACHMENTS 5/5/25 Informational Memorandum dated 4/25/25 Applications C OUNCIL AGENDA S YNOPSIS ----------------------------------Initials --------------------------------- I TEM N O. Meeting Date Prepared by Mayor’s review Council review 5/5/25 CT 8.D. 187 City of Tukwila Thomas McLeod, Mayor INFORMATIONAL MEMORANDUM TO: City Council FROM: Scholarship Selection Committee: Mayor Thomas McLeod, Council President Tosh Sharp, Legislative Analyst Laurel Humphrey, Youth/Teen Recreation Coordinator Darren Hawkins, Foster High School College and Executive Coordinator Cheryl Thompson DATE: April 25, 2025 SUBJECT: Tukwila City of Opportunity Scholarship Recommended Recipients BACKGROUND In 2014 the City of Tukwila created the Tukwila City of Opportunity Scholarship program to provide financial assistance to high school seniors living in Tukwila to assist them in continuing their education beyond high school. Resolution 1844 which adopted the Tukwila City of Opportunity Scholarship allocates $10,000 per calendar year for scholarship awards with each award being no less than $1,000 and no more than $5,000 each. Due to the quick turnaround time between the deadline to apply and the deadline to notify scholarship recipients, this matter has traditionally been forwarded directly to the full Council for review and approval. This year we advertised the scholarship on the City’s website, in the Hazelnut, with the local high schools, on Scholarships.com and on TheWashBoard.org. DISCUSSION The Scholarship Selection Committee comprised of Mayor Thomas McLeod, Council President Tosh Sharp, Legislative Analyst Laurel Humphrey, Youth/Teen Recreation Coordinator Darren Hawkins, and Executive Coordinator Cheryl Thompson, received and reviewed eight applications. Two topics came up in the review discussion: 1)In addition to the Tukwila City of Opportunity Scholarship, City Council allocated $65,000 in 2025 for the Tukwila Promise program which will be dedicated to Foster High School seniors looking to attend Highline College; and 2)It has been 10 years since Council has reviewed the amount budgeted for the Tukwila City of Opportunity Scholarship. RECOMMENDATION Based upon review of the applications, consideration of all the required components and discussion by the Committee, we are recommending scholarship awards in the amount of $1,500 per applicant be approved at the May 5, 2025, Council meeting. The total amount of recommended awards is $12,000 rather than the $10,000 allocated in the 2025 budget. Mayor McLeod and Council President Sharp support the request to Council to authorize the expenditure of an additional $2,000 to proceed with the scholarship awards as proposed. Additionally, the Committee recommends that Council review the Tukwila City of Opportunity Scholarship and consider raising the funds allocated for scholarships. Scholarship recipients will be invited to the June 2, 2025, City Council meeting to be recognized by the Council. ATTACHMENTS Scholarship applications for Alex Brewster, Jeremiah Burrows, Mikaela Calimlim, Khrystalline Camacho, Ellyssa Castillo, Aisha Hassan, Rochelle Jeffries, and Joshua Manaois 188 1 8 9 1 9 0 1 9 1 1 9 2 1 9 3 1 9 4 The City of Opportunity, the Community of Choice. Tukwila City of Opportunity Scholarship Application First Name:Last Name: Mailing Address: City, State, Zip: Primary Phone: Secondary Phone: Email: Please attach the following financial documentation: x FAFSA Student Aid Report (SAR)25 SURYLGH DQQXDO KRXVHKROG LQFRPH BBBBBBBBBBB QXPEHU RI PHPEHUV LQ WKH KRXVHKROG BBBBBBB I certify that the above information is true and correct and that all income is reported. I understand that this information is being given for the receipt of a scholarship; that City of Tukwila officials may verify the information on the application; and that deliberate misrepresentation of the information may subject me to prosecution under the applicable State and Federal laws. Signature____________________________________ Date________________ Current High School:Number of years attended HS: HS Advisor/HS Counselor name & email: Grade Point Average (GPA): (2.75 or higher on a 4.0 scale) Attach proof of GPA; your most recent official school transcript is required in a sealed envelope. School planning to attend next year: Address, City and State of School: List your educational and professional goals and objectives for after high school graduation. ____________3-31-25 Mikaela Calimlim Calimlim Tukwila WA 98188 . Foster High School 3 years Jorge Torres, torresj@tukwila.wednet.edu 3.206 Renton Technical College 3000 NE 4th St, Renton, WA 98056 My objective is to obtain an associate's degree in the dental assisting program at Renton Technical College and after graduating from a two-year institution. I plan to work as a dental assistant while pursuing a bachelor's degree in dental hygiene. 195 List your academic honors, awards and membership activities while in high school. List your community service activities, hobbies, outside interests, extracurricular activities and/or employment experience. List the scholarships (name and dollar amount) you have received, or have applied for. How did you learn about the Tukwila City of Opportunity scholarship? Counselor Teacher City Website Other __________ Provide a written statement describing your need for financial assistance. If more space is needed please attach a separate document. A.7KHIROORZLQJLWHPVPXVWEHDWWDFKHG to this application in order for the application to qualify IRU review by the scholarship committee. B. Your application will be returned to you if these items are not attached to this application. (NO EXCEPTIONS.) Proof of Residency: Most recent utility bill. Three Letters of Reference: 2 Academic References and 1 Community/Employer Reference. Most recent official high school transcript or official record alternative. Photocopies of your transcript are not acceptable. (Must be in a sealed envelope.) Documentation demonstrating financial need: x FASFA Student Aid Report (SAR)RUDQQXDOLQFRPH KRXVHKROGPHPEHUV; AND x Written statement describing need for financial assistance. Personal Essay about how\RXKDYHVHUYHG\RXUFRPPXQLW\DQGPDGHDSRVLWLYHGLIIHUHQFH $WWDFKD3HUVRQDO(VVD\WKDWVKDUHVKRZ\RXKDYHVHUYHG\RXUFRPPXQLW\DQGPDGHDSRVLWLYHGLIIHUHQFH 7KH&RPPXQLW\9LVLRQIRUWKH&LW\RI7XNZLODLV7KHFLW\RIRSSRUWXQLW\WKHFRPPXQLW\RIFKRLFH+RZKDYH\RX VHUYHG\RXUFRPPXQLW\LQZD\VWKDWKDYHPDGHDSRVLWLYHGLIIHUHQFH" I consistently received honors every quarter from seventh to tenth grade back in the Philippines. I joined tennis and volleyball, served as the webmaster officer for the 2024–2025 Key Club, and a member of the money smart club, theater club, and Urban League, Gear-Up programs. I volunteered at the following events: Steam Fair, The Great Scrub Down, Pumpkin Plunge, Elementary Prep, Hazen Pool, Hilton Park, Making Teachers Appreciation, Care's Night, Gardening Club, and North Seatac Park. My hobbies include trying new things, but I also enjoy singing, playing badminton, and watching Korean dramas and series. I completed a Youth Restoration internship in the summer of WSOS scholarship applied of up to $22,500 to cover tuition, fees, and expenses. Washington University's Crimson Scholarship providin $3,000 per year for four years, totaling of $12,000. ✔✔✔ ✔ ✔ ✔ ✔ ✔ 196 STATEMENT OF ACCURACY I hereby affirm that all the above stated information provided by me to the City of Tukwila Scholarship Selection Committee is true, correct and without forgery. I also consent that my picture may be taken and used for any purpose deemed necessary to promote the Tukwila City of Opportunity Scholarship Program. I hereby understand that if chosen as a scholarship winner, according to City of Tukwila’s scholarship policy, I must provide evidence of enrollment/registration at the post-secondary institution of my choice before scholarship funds can be awarded. Signature of scholarship applicant: _____________________________ Date: _______________________ Witness___________________________________________________ Date: ________________________ Application must be postmarked by 0DUFK. No exceptions! 04-02-25 197 The City of Opportunity, the Community of Choice. Tukwila City of Opportunity Scholarship Application First Name: IKhrystalline I Last Name: lcamacho .__ _____________ __. Mailing Address: City, State, Zip: �ukwila I ..._§_A_ ...... II98178 Primary Phone: - - I Secondary Phone: -- �-� Email: . Please attach the following financial documentation: •FAFSA Student Aid Report (SAR) OR provide annual household income $109 ,849 .30 & number ofmembers in the household 4-'----I certify that the above information is true and correct and that all income is reported. I understand that this information is being given for the receipt of a scholarship; that City of Tukwila officials may verify the information on the application; and that deliberate misrepresentation of the information may subject me to prosecution under the applicable State and Federal laws. Signature � Date 03/28/2025 Current High School: !Foster High School Number of years attended HS: .... �------' HS Advisor/HS Counselor name & email: orge Torres: torresj@tu kwila.wednet.edu Grade Point Average (GPA): (2.75 or higher on a 4.0 scale) I Attach proof of GPA; your most recent official school transcript is required in a sealed envelope. ,__3_. 7 ___ _. School planning to attend next year: ..... lu_n _iv_e_rs_i _ty_o_f _W_a _s _h _in_g _to_n ________________ � Address, City and State of School: 11410 NE Campus Pkwy, Seattle, WA 98195 List your educational and professional goals and objectives for after high school graduation. After high school graduation, I strive to achieve my Associates Degree in Arts at Highline Community College and directly transfer it to the University of Washington. I plan to attend the University of Washington's Health Informatics and Health Management (HIHIM) program that will hopefully take 2-3 years to complete. While I am completing my credits, I plan to take on leadership roles by participating in clubs. For example, the Filipino American Student Association (FASA). I also plan to volunteer at Seattle's Children Hospital to·gain experience in the healthcare field and participate in internships related tn mv ..,_ 198 199 200 The City of Opportunity, the Community of Choice. Tukwila City of Opportunity Scholarship Application First Name: Last Name: Mailing Address: City, State, Zip: Primary Phone: Secondary Phone: Email: Please attach the following financial documentation: •FAFSA Student Aid Report (SAR) OR provide annual household income BBBBBBBBBBB number of members in the household BBBBBBB I certify that the above information is true and correct and that all income is reported. I understand that this information is being given for the receipt of a scholarship; that City of Tukwila officials may verify the information on the application; and that deliberate misrepresentation of the information may subject me to prosecution under the applicable State and Federal laws. Signature____________________________________ Date________________ Current High School:Number of years attended HS: HS Advisor/HS Counselor name & email: Grade Point Average (GPA): (2.75 or higher on a 4.0 scale) Attach proof of GPA; your most recent official school transcript is required in a sealed envelope. School planning to attend next year: Address, City and State of School: List your educational and professional goals and objectives for after high school graduation. 201 List your academic honors, awards and membership activities while in high school. List your community service activities, hobbies, outside interests, extracurricular activities and/or employment experience. List the scholarships (name and dollar amount) you have received, or have applied for. How did you learn about the Tukwila City of Opportunity scholarship? Counselor Teacher City Website Other __________ Provide a written statement describing your need for financial assistance. If more space is needed please attach a separate document. A.The following items must be attached to this application in order for the application to qualify for review by the scholarship committee. B. Your application will be returned to you if these items are not attached to this application. (NO EXCEPTIONS.) Proof of Residency: Most recent utility bill. Three Letters of Reference: 2 Academic References and 1 Community/Employer Reference. Most recent official high school transcript or official record alternative. Photocopies of your transcript are not acceptable. (Must be in a sealed envelope.) Documentation demonstrating financial need: •FASFA Student Aid Report (SAR) or annual income household members; AND •Written statement describing need for financial assistance. Personal Essay about how you haYe serYed your community and made a SositiYe difference Attach a Personal Essay that shares how you have served your community and made a positive difference. The Community Vision for the City of Tukwila is The city of opportunity, the community of choice. How have you served your community in ways that have made a positive difference? 202 Ellyssa Castillo Involvements in High School 1. List your academic honors, awards, and membership activities while in high school. ● 4.0 GPA all 4 years at Foster High School ● President’s Honor Roll at Highline College ● Co-founder and President of Foster High School's Garden Club ● Vice President of Foster High School's Biotech Club ● Secretary of Foster High School's Baking Club ● Treasurer of Foster High School's Knitting Club 2. List your community service, hobbies, outside interests, extracurricular activities and/or employment. ● Cabinet Member of King County Metro's Fares Cabinet ● Tukwila School District Representative for Bill and Melinda Gates Education Roundtable ● Student Advisor for the Justice Assistance Grant Project through the Harborview Abuse & Trauma Center ● Student Advisor for the Tukwila School District Title IX Safety & Inclusion Task Force ● Student Advisor Tukwila School District Superintendent Student Advisory Board ● Intern for King County Metro Youth Transit Equity Internship ● Intern for Success Foundation's Work Force Discovery Lab ● Volunteer for Letters for Rose ● King County Metro Commercial Participant ● Hiking, Gardening, Watching movies, Visiting museums, Hanging out with friends! 203 STATEMENT OF ACCURACY I hereby affirm that all the above stated information provided by me to the City of Tukwila Scholarship Selection Committee is true, correct and without forgery. I also consent that my picture may be taken and used for any purpose deemed necessary to promote the Tukwila City of Opportunity Scholarship Program. I hereby understand that if chosen as a scholarship winner, according to City of Tukwila’s scholarship policy, I must provide evidence of enrollment/registration at the post-secondary institution of my choice before scholarship funds can be awarded. Signature of scholarship applicant: _____________________________ Date: _______________________ Witness___________________________________________________ Date: ________________________ Application must be postmarked by March 31, 2025. No exceptions! 204 The City of Opportunity, the Community of Choice. Tukwila City of Opportunity Scholarship Application First Name: I A \S Ho:\Last Name: ·\-tA-sst+-N · --------------- Mai Ii n g Address: I City, State, Zip: I �ulcw1l9 11 WA-11 Cf91 �� Primary Phone: I Email: I Please attach the following financial documentation: Secondary Phone: •FAFSA Student Aid Report (SAR) OR provide annual household income $ _____ & number ofmembers in the household ---1 certify that the above information is true and correct and that all income is reported. I understand that this information is being given for the receipt of a scholarship; that City of Tukwila officials may verify the information on the application; and that deliberate misrepresentation of the information may subject me to prosecution under the applicable State and Federal laws. S�J4v./-/4 •j �#Yi--Signature ______________ Date______ Al/ultt:f _ Current High School: I foster ..f-h c� u .s ukt..'L>--z..Number of years attended HS: l.____5 ___ __ HS Advisor/HSCounselor name&email: c11n, sfqnofarcl &14n darc/ ev 1tilcwi'lq -wec{nel· fc/u."'--------'---------"--""""'------------ Grade Point Average (GPA): (2.75 or higher on a 4.0 scale) I Attach proof of GPA; your most recent official school transcript is required in a sealed envelope. � • b G, School planning to attend next year: I U\l'l. ('U/\.1VfrPhj a f W'ot�"L..1r1.1hri) Scatt\-lf • Address,City andState ofSchool: lilflO ;\[E G1n1pvs Tkwj, S"eet.t{-\e, L,,'\./A-��)9.S List your educational and professional goals and objectives for after high school graduation. X l \}-jOlY'\t-w ;/;, \ \J\) �ni kb bq_QJ_,.---e lo, s nurse. rn. 205 2 0 6 2 0 7 The City of Opportunity, the Community of Choice. Tukwila City of Opportunity Scholarship Application First Name:Last Name: Mailing Address: City, State, Zip: Primary Phone:Secondary Phone: Email: Please attach the following financial documentation: x FAFSA Student Aid Report (SAR)25 SURYLGH DQQXDO KRXVHKROG LQFRPH BBBBBBBBBBB QXPEHU RI PHPEHUV LQ WKH KRXVHKROG BBBBBBB I certify that the above information is true and correct and that all income is reported. I understand that this information is being given for the receipt of a scholarship; that City of Tukwila officials may verify the information on the application; and that deliberate misrepresentation of the information may subject me to prosecution under the applicable State and Federal laws. Signature____________________________________ Date _______ Current High School:Number of years attended HS: HS Advisor/HS Counselor name & email: Grade Point Average (GPA): (2.75 or higher on a 4.0 scale) Attach proof of GPA; your most recent official school transcript is required in a sealed envelope. School planning to attend next year: Address, City and State of School: List your educational and professional goals and objectives for after high school graduation. cable State 04/2/2025_________ Rochelle Jeffries tukwila WA 98188 Why Not You Academy 4 Lorena Gonzalez - lgonzalez@wnyacademy.org 3.9 Xavier University of Louisiana 1 Drexel Dr, New Orleans, Louisiana I plan to major in political science with a minor in economics or business. Before attending law school, I will participate in the TEACH FOR AMERICA program to fulfill my desire of begin a teacher. I plan to do so for 2 years. Once I am fulfilled, I will attend law school and become a lawyer and begin my journey of becoming a politician. 136000 4 208 List your academic honors, awards and membership activities while in high school. List your community service activities, hobbies, outside interests, extracurricular activities and/or employment experience. List the scholarships (name and dollar amount) you have received, or have applied for. How did you learn about the Tukwila City of Opportunity scholarship? Counselor Teacher City Website Provide a written statement describing your need for financial assistance. If more space is needed please attach a separate document. A.7KHIROORZLQJLWHPVPXVWEHDWWDFKHG to this application in order for the application to qualify IRU review by the scholarship committee. B. Your application will be returned to you if these items are not attached to this application. (NO EXCEPTIONS.) Proof of Residency: Most recent utility bill. Three Letters of Reference: 2 Academic References and 1 Community/Employer Reference. Most recent official high school transcript or official record alternative. Photocopies of your transcript are not acceptable. (Must be in a sealed envelope.) Documentation demonstrating financial need: x FASFA Student Aid Report (SAR)RUDQQXDOLQFRPH KRXVHKROGPHPEHUV; AND x Written statement describing need for financial assistance. Personal Essay about how\RXKDYHVHUYHG\RXUFRPPXQLW\DQGPDGHDSRVLWLYHGLIIHUHQFH $WWDFKD3HUVRQDO(VVD\WKDWVKDUHVKRZ\RXKDYHVHUYHG\RXUFRPPXQLW\DQGPDGHDSRVLWLYHGLIIHUHQFH 7KH&RPPXQLW\9LVLRQIRUWKH&LW\RI7XNZLODLV7KHFLW\RIRSSRUWXQLW\WKHFRPPXQLW\RIFKRLFH+RZKDYH\RX VHUYHG\RXUFRPPXQLW\LQZD\VWKDWKDYHPDGHDSRVLWLYHGLIIHUHQFH" Other ___coach_____ High honor roll, student of the month, Rising Leader Initiative, Science Award, Build2 Lead, Full time Running-Start Host cheer camps with my cheer team, community helper, track, cheer, cross country, Volunteer and employee at Happy Zone Child Development Center, babysitter, gardening, Intern with Gorejusinc, intern at Integrity Life Church n/a It would be greatly appreciated if I received additional aid to go to college. Although my mother has a decent annual income, the cost of college will continue to be a burden for her. I have 3 other siblings that have gone through college and my mother is still helping them pay off their debt and she has debt of her own. I do not want to burden her any longer. ✔ ✔ ✔ 209 STATEMENT OF ACCURACY I hereby affirm that all the above stated information provided by me to the City of Tukwila Scholarship Selection Committee is true, correct and without forgery. I also consent that my picture may be taken and used for any purpose deemed necessary to promote the Tukwila City of Opportunity Scholarship Program. I hereby understand that if chosen as a scholarship winner, according to City of Tukwila’s scholarship policy, I must provide evidence of enrollment/registration at the post-secondary institution of my choice before scholarship funds can be awarded. Signature of scholarship applicant: _____________________________ Date:______________ Witness___________________________________________________ Date: ________________________ Application must be postmarked by 0DUFK. No exceptions! 04/4/2025_________ 210 211 212 213 214 ITEM INFORMATION STAFF SPONSOR: LAUREL HUMPHREY ORIGINAL AGENDA DATE: 5/5/25 AGENDA ITEM TITLE Resolution updating the City Council Committee and Work Session Schedule CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other Mtg Date Mtg Date Mtg Date 5/5/25 Mtg Date Mtg Date Mtg Date Mtg Date SPONSOR Council Mayor Admin Svcs DCD Finance Fire P&R Police PW SPONSOR’S SUMMARY In February 2025 the Planning & Community Development and Transportation & Infrastructure Committees relocated to the City Council Conference Room due to the temporary closure of the elevator in the 6300 Building. While the elevator has returned to service, the City Council Conference Room has proven to be a more desirable committee location. This resolution officially changes the meeting room for both committees. REVIEWED BY Trans&Infrastructure Svcs Community Svcs/Safety Finance & Governance Planning & Community Dev. LTAC Arts Comm. Parks Comm. Planning Comm. DATE: COMMITTEE CHAIR: RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $0 $ $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 5/5/25 MTG. DATE ATTACHMENTS 5/5/25 Draft resolution C OUNCIL AGENDA S YNOPSIS ----------------------------------Initials --------------------------------- I TEM N O. Meeting Date Prepared by Mayor’s review Council review 5/5/25 LH 8.E. 215 DR A F T Page 1 of 3 Staff: L. Humphrey A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, REVISING THE MEETING SCHEDULE OF THE STANDING CITY COUNCIL COMMITTEES AND WORK SESSIONS FOR 2025, AND REPEALING RESOLUTION NO. 2107. WHEREAS, RCW 42.30.030 states that all meetings of the governing body of a public agency shall be open and public; and WHEREAS, all persons shall be permitted to attend any meeting of the governing body of a public agency; and WHEREAS, the City Council desires to officially change the 2025 meeting location of its Planning and Community Development and Transportation and Infrastructure Services Committees; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. Pursuant to the Rules of Procedure of the Tukwila City Council, there are four standing committees of the Council, consisting of three members each. The Council President shall appoint the membership of each committee and the Committee Chair by the second Regular Meeting of each year. All Council Committee meetings are open to the public. Information on public participation via Microsoft Teams or by telephone will be published on every agenda. Section 2. The 2025 Council Committee meeting schedule is revised as follows: 1.Community Services and Safety Committee meetings shall be held on the second Monday of every month commencing at 5:30 p.m. This Committee will provide policy recommendations on legislative matters relating to police, fire, emergency services, municipal court, public safety facilities, animals, community engagement, human services, parks, recreation, youth and senior services, golf course, community center, 216 DR A F T Page 2 of 3 Staff: L. Humphrey library, public art, social equity and justice, and other ad hoc matters as assigned. Meetings will be held in the Hazelnut conference room, 6200 Southcenter Boulevard, Tukwila, Washington. 2.Transportation and Infrastructure Services Committee meetings shall be held on the fourth Monday of every month commencing at 5:30 p.m. This Committee will provide policy recommendations on legislative matters relating to transportation, traffic, streets, water, sewer, surface water, power, street lighting and signals, solid waste and recycling, river basins and levees, aviation, telecommunications, shops facilities, fleet, public transit and other ad hoc matters as assigned. Meetings will be held in the City Council Conference Room, 6200 Southcenter Boulevard, Tukwila, Washington. 3.Planning and Community Development Committee meetings shall be held on the second Monday of every month commencing at 5:30 p.m. This Committee will provide policy recommendations on legislative matters relating to housing policies and programs, planning and land use, annexations, building and development regulations, code enforcement, economic development, tourism, workforce development, environment and sustainability, and other ad hoc matters as assigned. Meetings will be held in the City Council Conference Room, 6200 Southcenter Boulevard, Tukwila, Washington. 4.Finance and Governance Committee meetings shall be held on the fourth Monday of every month commencing at 5:30 p.m. This Committee will provide policy recommendations on legislative matters relating to financial management and fiscal operations of the City, administrative services, insurance, personnel, compensation, technology systems, government performance, public records, City Hall/6300 Building, and other ad hoc matters as assigned. Meetings will be held in the Hazelnut conference room, 6200 Southcenter Boulevard, Tukwila, Washington. Section 3. The City Council will convene in Work Session meetings on varying topics on the first and third Monday of every month commencing at 5:30 p.m. Section 4. In the event a holiday falls on a Monday, there will be no Council Committee meetings during that week. Time sensitive matters may be placed directly on a Committee of the Whole agenda, or a Committee meeting may convene with approval by two members and notice to the public. Section 5. Repealer. Resolution No. 2107 is hereby repealed. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this _______ day of __________________, 2025. ATTEST/AUTHENTICATED: 217 DR A F T Page 3 of 3 Staff: L. Humphrey Andy Youn-Barnett, CMC, City Clerk Tosh Sharp, Council President APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Resolution Number: Office of the City Attorney 218 The city of opportunity, the community of choice TO: Mayor McLeod Councilmembers FROM: Marty Wine, City Administrator DATE: April 29, 2025 SUBJECT: City Administrator’s Report The City Administrator Report is meant to provide the Council, staff, and the community with an update on the activities of the City and on issues that concern Tukwila. Please let me know if you have any questions or need additional information about any of the following items. I. Intergovernmental Update • Community Leader Roundtable: Inclusion & Engagement Manager Jo Anderson partnered with the Tukwila Library to host a roundtable with area community leaders on April 14. The group met again on April 28 to determine purpose and frequency of gathering. • Sound Cities Association Mayors Meeting: Mayor McLeod participated in a Sound Cities Association Mayors meeting on April 15. • South King County Human Services Planners Meeting: Human Services staff participated in the South King County Human Services Planners meeting on April 16. • Tour of Bow Lake Transfer Station: On April 17 King County provided a private tour for the City of Tukwila of the Bow Lake Transfer Station located in Tukwila. • PNW Education & Workforce Summit: On April 24 Inclusion & Engagement Manager Jo Anderson attended the PNW Education and Workforce Summit sponsored by the Seattle Southside Chamber of Commerce. A large panel of leaders discussed prospects and challenges for student success. • Meeting with Puget Sound Regional Council Executive Director: On April 22 Mayor McLeod met with Josh Brown, Puget Sound Regional Council Executive Director to discuss Tukwila transportation projects. • Puget Sound Regional Council Executive Board Meeting: Mayor McLeod participated in a Puget Sound Regional Council Board meeting on April 24. • Miracle Village Community Action Committee Meeting: Human Services staff attended the monthly Miracle Village Community Action Committee meeting. The long-term hot meal provider has stepped down and the Village is moving to individual serving, shelf stable pantry to stretch SNAP benefits for residents. 219 City Administrator’s Report April 29, 2025 Page 2 II. Community Events • Food Waste Prevention Workshops: To promote Food Waste Prevention Week (April 7-13), Public Works staff hosted a “How to Reduce Wasted Food and Save Money” workshop at the Tukwila Library on April 12. Food waste reduction kits were provided for the 18 workshop participants. • Summer Camp Registration: On April 15 the Summer Camp Registration Event was held at TCC. Over 110 individuals participated in the event and camp deposits and payments totaling $14,000 were collected. • Arbor Day Tree Planting: Mayor McLeod participated in the Arbor Day tree planting with the Tukwila Preschool on April 16. • Duwamish Alive: The Green Tukwila Program held its annual signature event, Duwamish Alive, at Duwamish Hill Preserve on April 19. Over 30 community members came out to help restore the natural environment. • Hickory Club Tournament: Foster Golf Links hosted 40 golfers at the Hickory Club Tournament on April 19. The event was part of the Centennial Year celebrations. • South King County Career Showcase: On April 23 Transportation Demand Management staff co-tabled at the youth-oriented South King County Career Showcase organized by the Southside Chamber of Commerce and WorkSource. Staff provided transportation information, youth ORCA cards, and highlighted City employment opportunities. • Green Cleaning Workshop: Public Works held a green cleaning workshop, “How to Make Your Own Non-Toxic Cleaners” at Tukwila Library on April 27. Green cleaning kits were provided for 20 workshop participants. III. Staff Updates Public Safety • Safety Presentation at Cascade View Elementary: On April 15 the school resource officer and community engagement coordinator visited a Cascade View Elementary kindergarten class to speak about safety, when to call 911, and how a police officer's presence doesn't always mean something bad is happening. The students asked questions, got to check out a patrol car, and received official Tukwila Junior Officer stickers. • Meeting with Great American Casino: On April 17 Chief Drever, Deputy Chief Lund and the SEU commander had a follow-up meeting with the management of the Great American Casino concerning the safety issues at their place of business. • Coffee with a Cop: The Police Department hosted Coffee With A Cop at the mall on April 18. Police and mall staff participated in fun activities with shoppers including playing cornhole, eating donuts and visiting with the Easter Bunny. • Homeless Encampment Clean Up: On April 22, the Special Emphasis Unit (SEU) participated with staff from Parks & Recreation and Public Works to clean up two homeless camps near the footbridge from the Christiansen Road area to West Valley Highway. The SEU will also be working with WSDOT to clean up Green River trail homeless camp. 220 City Administrator’s Report April 29, 2025 Page 3 • Meeting with HearMeWA: On April 24, Chief Drever, the school resource officers and the department mental health professionals, met with representatives from HearMeWA a statewide tip line that receives and responds to youth health and safety tips. The tipline operates at no cost, is available 24/7/365, offers an app, text, chat, and phone line, and serves youth up to the age of 25. • Hero Night: On May 8 the Tukwila Police Department will join other public safety departments for Hero Night at Southcenter Chick-fil-A where the off-road vehicle will be on display as officers interact with the community. Project Updates • Surface Water Project: Water Quality Outfall Retrofit night work is scheduled to begin May 5 on SR 599 off-ramp (north) to Tukwila International Boulevard bridge and westbound Tukwila International Boulevard (right lane) weekly Sun-Thu 9 PM to 5 AM, Sat 10 PM-7 AM, for approximately 6 weeks. Boards, Commissions and Committees We welcome the City Council to encourage community members to apply for vacant Board & Commission positions. • Arts Commission: The next meeting is scheduled for May 21, 2025. 2 resident position terms expire March 31, 2026. No vacancies. • Civil Service Commission: The next meeting is scheduled for May 15, 2025. 1 resident position term expires March 31, 2026. No vacancies. • UCOPCABU: The next meeting is scheduled for May 8, 2025. 3 resident position terms expire March 31, 2026. VACANT: 1 Business Position and Student Representative. • Equity & Social Justice Commission: The next meeting is scheduled for May 1, 2025. 1 City Employee position term expires March 31, 2026. 2 Education position terms expire March 31, 2026. 1 Community position term expires March 31, 2026. No vacancies. • Human Services Advisory Board: The next meeting is scheduled for June 12, 2025. 1 Resident position term expires March 31, 2026. 1 School District position term expires March 31, 2026. 1 Medical/Health position term expires March 31, 2026. No vacancies. • Library Advisory Board: The next meeting is scheduled for May 6, 2025. 3 Resident position terms expire March 31, 2026. VACANT: Student Representative. 221 City Administrator’s Report April 29, 2025 Page 4 •Lodging Tax Advisory Committee: The next meeting is scheduled for June 13, 2025. All positions are 1-year terms. VACANT: 1 Business Collecting Tax Representative •Park Commission: The next meeting is scheduled for May 14, 2025. 2 Community position terms expire March 31, 2026. VACANT: Student Representative. •Planning Commission: The next meeting is scheduled for May 22, 2025. No vacancies. IV.Responses to Council/Community Inquiries Date of Inquiry Inquiry Response April 21, 2025 At the Tukwila South Work Session, a councilmember asked how often sewer connection rates are updated and what they are now versus 2009. Connection charges are determined by the total cost of constructing the sewer system serving a specific service area. Each property within that service area will bear their equitable share of the cost of such a system. The sewer connection rates are updated when sewers are constructed in the specific area they will be serving. Cost now could be 50% to 75% more due to inflationary increases associated with labor and material costs. 222 . F fic dTentative Agenda Schedule MEETING 1 – REGULAR MEETING 2 – C.O.W. MEETING 3 – REGULAR MEETING 4 – C.O.W. MAY 5 See below links for the agenda packets to view the agenda items: May 5, 2025 Special Meeting May 5, 2025 Regular Meeting MAY 12 SPECIAL ISSUES - A contract for 116th Street Trail Access. - An ordinance relating to Critical Area Designation Permit and Pre-Applications. MAY 19 WORK SESSION Public Works Phase 2 Update. REGULAR MEETING PUBLIC HEARING - An ordinance relating to the Tukwila South Development Agreement. SPECIAL ISSUES - An ordinance relating to the Tukwila South Development Agreement. CONSENT AGENDA - A contract for 116th St Parcel Trail Access. - An ordinance relating to Critical Area Designation Permit and Pre-Applications. MAY 26 No City Council meeting due to the holiday. MEETING 1 – REGULAR MEETING 2 – C.O.W. MEETING 3 – REGULAR MEETING 4 – C.O.W. JUNE 2 JUNE 9 JUNE 16 JUNE 23 WORK SESSION PUBLIC HEARING - A resolution adopting 6-year Transportation Improvement Program. WORK SESSION REGULAR MEETING PRESENTATION - King County Long-Term Disposal Study results. CONSENT AGENDA - Grant acceptance of RCO Brian Abbott Fish Barrier for Gilliam Creek Project. - An ordinance updating the Tukwila Municipal Code 14.19 “Sewer Connection Fees”. UNFINISHED BUSINESS - An ordinance relating to the Tukwila South Development Agreement. SPECIAL ISSUES - A resolution adopting the 6-year Transportation Improvement Program. - An ordinance amending the Middle Housing, Accessory Dwelling Unit and Objective Design Standards Code. REGULAR MEETING CONSENT AGENDA - An ordinance amending the Middle Housing, Accessory Dwelling Unit and Objective Design Standards Code. - A contract amendment for B-Force Parks Security Services. - A resolution adopting the 6-year Transportation Improvement Program. - A resolution adopting the 2026 Work Plan and Operating Budget for South King Housing & Homelessness Partners (SKHHP). - A contract for Tukwila Parks, Recreation and Open Space (PROS) Plan Request for Proposals. UNFINISHED BUSINESS - A Commerce / EPA Grant for Critical Area Ordinance and NPDES item. 223