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HomeMy WebLinkAboutCOW 2026-01-26 COMPLETE AGENDA PACKETCITY OF TUKWILA City Council Committee of the Whole Meeting Monday, January 26, 2025 at 7:00 p.m. Location: Tukwila City Hall, Council Chambers, 6200 Southcenter Boulevard, Tukwila, WA 98188 Join remotely: 1-253-292-9750, Access Code: 670077847# or .d.ig.E....b.gr.g to join virivaHy AGENDA 1. CALL TO ORDER/ PLEDGE OF ALLEGIANCE 2. LAND ACKNOWLEDGEMENT The City of Tukwila is located on the ancestral lands of the Coast Salish people. We acknowledge their continuing connections to land, waters and culture. We pay our respects to their elders past, present and emerging. 3. PUBLIC COMMENTS Those wishing to provide public comments may verbally address the City Council both on -site at Tukwila City Hall or remotely via phone or Microsoft Teams for up to 5 minutes for items both on and not on the meeting agenda. Per the Council Rules of Procedure, the total time for public comment should not generally exceed 30 minutes and time may be reduced to 3 minutes if there are more than 6 speakers. To provide comment remotely, please email c,itvcouncil(cr@tukwilawa.gov with your name and topic by 5:00 PM on the meeting date. Please clearly indicate that your message is for public comment during the meeting, and you will receive further instructions. 4. PRESENTATIONS a. Puget Sound Fire — Fire Benefit Charge and Operations Update Chief Mark Jones, Puget Sound Regional Fire b. Introduction & Swearing in of Officer Leigh Wright Eric Dreyer, Police Chief 5. SPECIAL ISSUES a. Amendment 2 to Contract #03••••05 With Stairiire for construction of the Pg. 4 Starfire Commons., b. IDliscusslion on 2026 Counclill Retreat 6. REPORTS 7. MISCELLANEOUS 8. ADJOURNMENT TO SPECIAL MEETING Pg. 18 City Council Meeting — C.O.W. & Special Page 2 of 2 January 26, 2026 City Council Special Meeting 1. CALL TO ORDER/ ROLL CALL 2. CONSENT AGENDA a. Approval of Vouchers b. Authoirlize the Mayor to execute contract amendment no. 2 to Contract 24....145 With Kliirschenlbauim & Goss for an addlitlionall attorney for 2026 in an amount to not exceed $60,000.00 [Reviewed and forwarded to consent by the Committee of the Whole on 01/12/26] c. Authoirlize the Mayor to execute a contract With IPuIblllic Sector Peirsonnell Consulltants Ilnc. to conduct a cllasslifucatlion and compensation study lin the amount of $122,500.00 [Reviewed and forwarded to consent by the Committee of the Whole on 01/12/26] d. Authoirli/e the Mayor to execute a contract With INeoGov Seirvlices for human resources software through 12/31/2026 lin the amount of $ I50,000.00 [Reviewed and forwarded to consent by the Committee of the Whole on 01/12/26] e. Authoirlize the Mayor to execute contract amendment no. 2 to Contract #03....0 r8 With Starfire for construction of the Starfire Commons [To be reviewed and anticipated to be forwarded by the Committee of the Whole on 01/12/26] 3. NEW BUSINESS <if needed for Consent Agenda Items> 4. UNFINISHED BUSINESS Pg. 19 Pg. 21 Pg. 22 Pg. 4 a. Resollutlion estalblllishling a Compensation Polllicy for Ciity of Pg. 24 �ulkwlilla eimlplloyees and irelpeallling Resollutlion No. 19 r1. 5. ADJOURNMENT This agenda is available at www„ tukwiilawa„qov, and in alternate formats with advance notice for those with disabilities. Tukwila Council meetings are audio/video taped, and available at ............- „Igh ila a,,,.g. v If you are in need of translation or interpretation services at a Council meeting, please contact us at 206-433-1800 by 12:00 p.m. on the meeting date. WELCOME TO THE TUKWILA CITY COUNCIL MEETING The Tukwila City Council encourages community participation in the local government process and welcomes attendance and public comment at its meetings. MEETING SCHEDULE Regular Meetings are held at 7:00 p.m. on the 1st and 3rd Mondays of each month. The City Council takes formal action in the form of motions, resolutions and ordinances at Regular Meetings. Committee of the Whole Meetings are held at 7:00 p.m. on the 2nd and 4th Mondays of each month. The City Council considers current issues, discusses policy matters in detail, and coordinates the work of the Council at Committee of the Whole meetings. PUBLIC COMMENTS Members of the public are given the opportunity to address the Council for up to 5 minutes on items both on and not on the meeting agenda during Public Comments. Per the Council Rules of Procedure the total time for public comments should not generally exceed 30 minutes and time may be reduced to 3 minutes each if there are more than 6 speakers. When recognized by the Presiding Officer, please go to the podium if on -site or turn on your microphone if attending virtually and state your name clearly for the record. The City Council appreciates hearing from you but may not respond or answer questions during the meeting; members of the City Council or City staff may follow up with you following the meeting. PUBLIC HEARINGS Public Hearings are required by law before the Council can take action on matters affecting the public interest such as land -use laws, annexations, rezone requests, public safety issues, etc. The City Council Rules of Procedure provide the following guidelines for Public Hearings: 1. City staff will provide a report summarizing and providing context to the issue at hand. 2. City staff shall speak first and be allowed 15 minutes to make a presentation. 3. The applicant is then allowed 15 minutes to make a presentation. 4. Each side is then allowed 5 minutes for rebuttal. 5. After City staff and the applicant have used their speaking time, the Council may ask further clarifying questions of the speakers. 6. Members of the public who wish to address the Council on the hearing topic may speak for 5 minutes each. 7. Speakers are asked to sign in on forms provided by the City Clerk. 8. The Council may ask clarifying questions of speakers and the speakers may respond. 9. Speakers should address their comments to the City Council. 10. If a large number of people wish to speak to the issue, the Council may limit the total amount of comment time dedicated to the Public Hearing. 11. Once the Presiding Officer closes the public hearing, no further comments will be accepted, and the issue is open for Councilmember discussion. 12. Any hearing being held or ordered to be held by the City Council may be continued in the manner as set forth by RCW 42.30.100. For more information about the City Council, including its complete Rules of Procedure, please visit: https//w,tukwilawa.,,q©v/do,pairtiments/city...Ourfcili City of Tukwila Thomas McLeod, Mayor Marty Wine, City Administrator AGENDA BILL ITEM NO. 5.A. & Spec 2.E. Agenda Item Starfire Contract Amendment #2, RE: Agreement #03-058 Sponsor Brandon Miles Mayor's Office Legislative History January 26, 2026 Committee of the Whole January 26, 2026 Special Meeting Recommended Motion ❑ Discussion Only 0 Action Requested MOVE TO Approve Amendment 2 to contract with Starfire Sports EXECUTIVE SUMMARY Starfire Sports has requested an amendment to the Agreement in place for the use of Fort Dent Park. The amendment would allow for the construction of 8,150 square foot building at the Park. All other terms would remain in place. DISCUSSION The City of Tukwila acquired Fort Dent Park in 2003 as part of King County's divestment of park facilities within incorporated cities (Tukwila Contract #03-034). The City then leased the property to Starfire Sports for 40 years (Tukwila Contract #03-058). Starfire constructed improvements on the property including the main building (which includes two indoor soccer fields), outdoor synthetic soccer fields, and other improvements at the park. Starfire is responsible for the daily operations at Fort Dent Park. Per the City's 2003 agreement, the City maintains an outdoor bathroom in the north part of the field, the parking lots, and also pays the leasehold tax on the property. Starfire is requesting the City allow for the construction of an 8,150 square foot building near the westside of the existing buildings. Starfire's formal request is attached with this memo. Pursuant to Section 4.15.6 Starfire needs the City's permission to make "material alternations to the premises." It has been the City's past practice to bring material alterations to the City Council through a formal amendment process, as done in 2008 when the softball/baseball fields were converted to soccer fields. The new building will not expand Starfire's capacity but will simply create a better environment for teams playing games in the stadium and for fans viewing the game. Any construction at Fort Dent Park is challenging due to the presence of the shoreline environment and floodplain. The proposed amendment, if approved, is the City acting as the property owner. Starfire is subject to obtaining full regulatory approval from the City, State and Federal agencies. A draft amendment is attached for the City Council's review and consideration. Note exhibit "B" is a new site plan showing the proposed building. Staff would like to add this exhibit after construction is completed in order to show the final location of the new building. The City asks that the Mayor be authorized to execute the amendment in a final form approved by the Mayor and City Attorney. FINANCIAL IMPACT Complete for all items with fiscal implications Disclaimer: Final terms and scope of work subject to review by the City Attorney 4 Expenditures: Fund Source: • Expenditure - Budgeted $ Revenues(if applicable): N/A © Expenditure - Unbudgeted • Expenditure - Grant -Funded • Revenue — One -Time (e.g. $N/A asset sale, surplus equipment) • Revenue - Ongoing Contractor (if applicable) Starfire Sports Scope of Work Reference exhibit, or briefly explain service being provided Amount N/A Duration 2nd amendment expires if building permit not submitted by 6/30/2027 or construction not completed by 12/31/2028. Additional Comments: the leasehold tax on the property. The new building may be subject an additional payment from the City's general fund. The City has paperwork to the State of Washington Department of Revenue tax. The City is responsible for paying to leasehold tax, which could be requested that Starfire Sports submit to pursue an exemption from the ATTACHMENTS • Draft Amendment #2 • Letter from Starfire Sports for January 12, 2026. • Conceptual Plans, Not Approved or Part of the Actual Agreement 5 Wipe January 12, 2026 City of Tukwila Attn: Mayor Thomas McLeod 6200 Southcenter Boulevard Tukwila, WA 98188 Re: Request for Written Consent to Construct Starfire Commons Pursuant to Section 4.15.6 of the Concession Agreement Dear Mayor McLeod, Starfire Sports ("Starfire") hereby submits this formal request for the City of Tukwila's prior written consent pursuant to Section 4.15.6 (Alterations of Premises after Construction) of the Concession Agreement between the City of Tukwila and Starfire Sports ("Agreement"). Starfire proposes to construct a new building known as Starfire Commons, consisting of approximately 8,150 square feet, within the existing Premises at Fort Dent Regional Park. The Building is being built in conjunction with and to support the Stadium Field which was contemplated in Exhibit C of the Concession Agreement. The proposed improvement constitutes a material alteration to the Premises and therefore requires the City's prior written consent in accordance with Section 4.15.6 of the Agreement. The proposed building will be used for peiiuitted and mission -consistent activities under the Agreement for the enjoyment of Tukwila residents and will be: • Fully financed by Starfire without cost, obligation, or financial liability to the City. • Designed and constructed in compliance with all applicable City zoning, peiiuitting, and code requirements. • Integrated within the existing Starfire campus in a manner consistent with park use and access. • The entire building will not be built in any portion of the 125-foot buffer zone. By this letter, Starfire respectfully requests that the City provides written consent or written denial of the proposed Alterations of Premises after Construction as contemplated by Section 4.15.6, which provides that such consent shall not be unreasonably withheld. We request this letter no later than January 20, 2026. We appreciate the City's consideration and look forward to continuing our cooperative relationship under the Agreement. Sincerely, Eric Olmstead President & CEO "To deliver inclusive, world -class soccer experiences and social programs that inspire, encourage, and empower youth and families in our community." C- 425.922.0534 • 0- 206.267.7417 • E- eric©starfiresports.com • VV- www.starfiresports.com 6 [Document Recording Cover Sheet] SECOND AMENDMENT TO AGREEMENT #03-058 This Second Amendment to Agreement ("Second Amendment") amends that certain Agreement entered into effective the 1st day of March, 2003, by and between the City of Tukwila, a Washington municipal corporation ("City"), and Starfire Sports, a Washington not - for -profit corporation ("Starfire") (collectively, "the Parties"), recorded under King County Recording Number 20030317001798 and known as Agreement #03-058 ("Agreement"), as amended by the First Amendment to Agreement, recorded under King County Recording Number 20080815001318 ("First Amendment"). WHEREAS, the Parties have determined that it is in their mutual interest to further amend the Agreement and First Amendment thereto as set forth herein. Accordingly, the City and Starfire agree as follows: 1. New Exhibit "B," Preliminary Building & Site Plan A new exhibit "B" is incorporated into the Agreement as shown on the attached document marked as Exhibit B. 2. Amendment to Exhibit "C," Starfire Sports FACILITIES Exhibit C to the Agreement is hereby amended to add the new text underlined and strikeout below: The FACILITIES will be comprised of 13 athletics fields, consisting of an athletic center building housing two indoor soccer fields, and associated facilities, a Starfire Commons building of approximately 8,150 square feet west of the existing stadium, one outdoor soccer stadium field, six outdoor soccer fields, and four or more softball fields and other athletic and recreational facilities that may be developed in conjunction therewith. The FACILITIES may provide on the PREMISES for a range of field sports and community events, including but not limited to soccer, softball and baseball, rugby, lacrosse, and cricket. 3. Expiration of Amendment #2 This Second Amendment shall expire if Starfire has not submitted a complete building permit to the City's Department of Community Development for the construction of an approximately 8,150 square foot building by June 30, 2027, and if construction of said building is not completed by December 31, 2028. 7 4. Compliance with Development Standards. Starfire shall obtain all required permits from the City and other governmental entities that have regulatory authority over the construction of the Starfire Commons building. In no way does the approval of this Second Amendment provide any assurance or guarantees regarding the approval of any required permits. Starfire further agrees that the entire Starfire Commons building shall be placed outside of the 125-foot shoreline buffer area. 5. No Other Modifications. Except as specifically modified by this Second Amendment, the Agreement is unaltered and remains in full force and effect. Dated this day of , 2026. APPROVED AS TO FORM: City Attorney ATTEST: City Clerk STARFIRE SPORTS A not -for -profit Washington corporation By: Eric Olmstead Its President and CEO CITY OF TUKWILA a Washington municipal corporation By: Thomas McLeod, Mayor 8 STATE OF WASHINGTON ) ) ss. COUNTY OF KING ) On this day personally appeared before me , to me known to be the mayor of CITY OF TUKWILA, a Washington municipal corporation that executed the within and foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said Washington municipal corporation for the uses and purposes therein mentioned, and on oath stated that he is authorized to execute said instrument. GIVEN under my hand and official seal this day of , 2026. (Print name of notary) NOTARY PUBLIC in and for the State of Washington, residing at My commission expires STATE OF WASHINGTON ) ) ss. COUNTY OF KING ) On this day personally appeared before me Eric Olmstead, to me known to be the person who signed as President and CEO of STARFIRE SPORTS, a not -for -profit Washington corporation, that executed the within and foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said not -for -profit corporation, for the uses and purposes therein mentioned, and on oath stated that said individual is authorized to execute said instrument. GIVEN under my hand and official seal this day of ,2026. (Print name of notary) NOTARY PUBLIC in and for the State of Washington, residing at My commission expires 9 R , . , , ' . • ---SHOriELTNE DES/GNAT/ON ZONE s \ ',....°,‘ ss P op.R.Y3 ., . 333—SOFT BUFFER PROM EASE/WENT ‘ ,.. ° , „, s , .. P- .. --EASEMENT 2003 PER RECC)RD CAD /s . 3 3'333PF 0, op V3 mARK / , a ... .' /7/ ‘,„ ' '' " ° , /3/ ,.././ \\/,/,./ \ \ (/'/' : T" SHEET NOTES: .ss,. rIsu,s:rlys,?p,msAsTeuzEssAvrE,n,s,E,No.rs,s-0—,--s— oN,ss REsER so FIDEFO ruERmtv.mELTRNonz=2=uvrtmzu—ss X GZEELrE'S N OPIEUNES I REFER ' =7, s„sE,THEsE CORRESPOND TO KEYNOTES: JACKSON I MAIN STARFIRE CLIENT ADDRESS STARFIRE COMMONS `:03) 00) 0)0 00 ra0)0) SITE PLAN A1.00 10 ;1Y 600 AS' La ENLARGED SITE PLAN rn, I 0 z N 0/ 5° :JJ8''7't eil: by SHEET NOTES: KEYNOTES: 02. 3.3 EXISTING CONCRETE RETAINING WALL EXISTING ELECTRICALVAULT EXISTING SANITARY SEWER PUISP STATION EXISTING GENERATOR ON CONCRETE PAD EXISTING POWER VAULT EXISTING C ONCRETE VAULT JACKSON I MAIN APCILITELGIATpE NOT rUrOENI=TION STARFIRE CLIENT ADDRESS STARFIRE COMMONS 0) 0) 0) 00) 0)0 00 La'La' 0_ ENLARGED SITE PLAN A1.01 11 O O D E STAR 1 0 ft INICITIELO 1 7 II /7 START OF FIELD FLOOR PLAN- LEVEL 01 SHEET NOTES: KEYNOTES: laH. u.cf HIGH HEN JACKSON IMAM J STARFIRE CLIENT ADDRESS STARFIRE COMMONS FLOOR PLAN - LEVEL 01 A2.01 12 SHEET NOTES: nc A n t Vic by° it . EMI EMI KM KM ME KEYNOTES: STA II FLOOR PLAN- LEVEL 02 JACKSON IMAM J STARFIRE CLIENT ADDRESS STARFIRE COMMONS FLOOR PLAN - LEVEL 02 A2.02 13 SHEET NOTES: ELEVATOR STAR 1 lVJ ESE 178 SF VIE®crc 7,247 SF KEYNOTES: FLOOR PLAN- LEVEL 03 JACKSON IMAM J STARFIRE CLIENT ADDRESS STARFIRE COMMONS FLOOR PLAN - LEVEL 03 A2.03 14 SHEET NOTES: A O O O E F �II KEYNOTES: 11'0 ROOF PLAN JACKSON IMAM J STARFIRE CLIENT ADDRESS STARFIRE COMMONS ROOF PLAN A2.04 15 0BUILDING ELEVATION - WEST 0 BUILDING ELEVATION - EAST 11111111111, NG ELEVATION - SOUTH 0 BUILDING ELEVATION - NORTH (�I.Illl11111111111111111 ��ld) e 0 R� LEV% LEVE115,92, / /1111,1, LEVELio SHEET NOTES: MATERIAL LEGEND: KEYNOTES: JACKSON IMAIN J STARFIRE CLIENT ADDRESS STARFIRE COMMONS EXTERIOR ELEVATIONS A3.01 16 CORRIDOR 704 SF 22 BUILDING SECTION - EAST -WEST 704 SF 0BUILDING SECTION - EAST -WEST CONCESSIONS UNISEX RR BUILDING SECTION - NORTH -SOUTH STORAGE IVICRVIELD LOCKER ROOM STAIR 3 LOCKER ROOM PI VIEVV DECK MICRO FIELD VIEVV DECK COACH'S LOCKER ROOM ROOM VIEVV DECK COACH' OCHE ROG LOCKER ROOM MICRO FIELD UTILITIES ROOM V SHEET NOTES: o1 7,50 e o Ro� v2 LEVEL-0 JACKSON AMAIN J U) STARFIRE COMMONS CLIENT ADDRESS BUILDING SECTIONS A4.01 17 City of Tukwila Thomas McLeod, Mayor Marty Wine, City Administrator AGENDA BILL ITEM NO. 5.B. Agenda Item 2026 City Council Retreat Sponsor Laurel Humphrey, Legislative Analyst City Council Staff Legislative History January 26, 2026 Committee of the Whole Recommended Motion 0 Discussion Only ❑ Action Requested EXECUTIVE SUMMARY The Council President has requested a brief discussion on efforts to plan a 2026 City Council Retreat. The agenda is being developed and the date is tentatively March 28, 2026 with a 9:00 a.m. start time. 18 City of Tukwila Thomas McLeod, Mayor Marty Wine, City Administrator AGENDA BILL ITEM NO. Spec 2.B. Agenda Item Sponsor Legislative History Recommended Motion Amendment to 2025-2026 Contract for Public Defense Services Cheryl Thompson, Executive Coordinator Mayor's Office January 12, 2026 Committee of the Whole January 26, 2026 Special Meeting ❑ Discussion Only ❑x Action Requested MOVE TO Authorize the Mayor to execute a contract amendment with Kirshenbaum & Goss, Inc. P.S. increasing compensation for 2026 in the amount of $60,000 EXECUTIVE SUMMARY Public Defense caseload standards have changed effective January 1, 2026. As part of the 2026 Budget Amendment, City Council authorized a $60,000 increase to the contract with Kirshenbaum & Goss, Inc. P.S. to hire an additional attorney to meet the caseload standards. This contract amendment increases the compensation paid to the firm by an additional $5,000 per month, totaling $37,600 per month, in alignment with the budget amendment. DISCUSSION The Sixth Amendment of the United States Constitution requires that people accused of serious crimes who cannot afford to pay for private counsel be provided with an attorney. Responsibility for upholding the mandate of the Sixth Amendment lies with the states, although in Washington State this responsibility has been delegated to counties and municipalities that have judicial branches. The City of Tukwila contracts for public defense services to provide legal representation for indigent criminal defendants who qualify for appointment of counsel. In 2025 caseloads have continued to increase. After evaluation of current caseloads in conjunction with the reduction in the number of misdemeanor cases each public defense attorney is now allowed to handle each year, it was determined that an additional attorney was needed. FINANCIAL IMPACT Complete for all items with fiscal implications Disclaimer: Final terms and scope of work subject to review by the City Attorney © Expenditure - Budgeted Expenditures: Fund Source: $60,000 Revenues(if applicable): General Fund • Expenditure - Unbudgeted • Expenditure - Grant -Funded • Revenue — One -Time (e.g. N/A asset sale, surplus equipment) • Revenue - Ongoing Contractor (if applicable) Kirshenbaum & Goss 19 Scope of Work To provide legal representation for indigent criminal defendants who qualify for appointment of counsel. Representation is provided from the time of screening for eligibility through trial, sentencing and appeals to the superior court, if necessary. Amount $60,000 Duration January 1, 2026 — December 31, 2026 Additional Comments: ATTACHMENTS Amendment #2 for Contract No. 24-145 with Kirshenbaum & Goss, Inc. P.S. 20 City of Tukwila Thomas McLeod, Mayor Marty Wine, City Administrator t AGENDA BILL ITEM NO. Spec 2.C. Agenda Item Sponsor Legislative History Professional services contract: Public Sector Personnel Consultants TC Croone Human Resources January 12, 2026 Committee of the Whole January 26, 2026 Special Meeting Recommended Motion ❑ Discussion Only ❑x Action Requested MOVE TO Authorize Mayor to execute proposed contract. EXECUTIVE SUMMARY Resolution 1951 requires the City to conduct a market classification and compensation study for non - represented employees in odd calendar years. In addition, during the most recent negotiation session with Teamsters 763, the City agreed to complete a comprehensive market classification and compensation study for the bargaining unit. A one-year rollover of the labor agreement was approved, which included moving the compensation study due date from October 31, 2025 to June 30, 2026. DISCUSSION The proposed Professional Services Agreement with PSPC establishes the scope of services, expected deliverables, contract duration, and payment provisions for completing the City's classification and compensation study. Staff are available to provide additional details or respond to any questions the Committee may have about the agreement. FINANCIAL IMPACT Complete for all items requiring City expenditure Disclaimer: Final terms and scope of work subject to review by the City Attorney © Budgeted Expenditure Required: Fund Source: $122,500 General Fund • Unbudgeted • Grant -Funded Contractor Public Sector Personnel Consultants (PSPC) Scope of Work Market classification and compensation study for non -represented and Teamsters 763 represented employees Amount Not to exceed $122,500 Duration June 30, 2026 Additional Comments: ATTACHMENTS Public Sector Personnel Consultants Contract 21 City of Tukwila Thomas McLeod, Mayor Marty Wine, City Administrator AGENDA BILL ITEM NO. Spec 2.D. Agenda Item NeoGov Services Contract Sponsor TC Croone, Chief People Officer Mayor's Office Legislative History January 12, 2026 Committee of the Whole January 26, 2026 Special Meeting Recommended Motion ❑ Discussion Only 0 Action Requested MOVE TO Authorize Mayor to execute proposed contract EXECUTIVE SUMMARY Human Resources is requesting Council to review and concurrence to advance the NeoGov contract to a Special Council Meeting for approval. DISCUSSION NeoGov supports several mission -critical Human Resources processes, including recruitment, onboarding, performance evaluations, benefits administration, and training. These systems are actively used by HR staff, hiring managers, supervisors, and employees citywide. As part of a review of contracts and invoices, Human Resources identified that Council approval had not been obtained for the most recent renewal and expanded scope. HR has since worked with Finance and Administration to clarify contract status and ensure that future renewals and payments are appropriately authorized. Bringing this item to Committee allows for a review the contract history, scope of services, and associated costs, and provides a clear path to regularize the agreement through Council action. Advancing the contract for approval also supports continuity of services and mitigates risk related to system access, data management, and HR operations. FINANCIAL IMPACT Complete for all items with fiscal implications Disclaimer: Final terms and scope of work subject to review by the City Attorney © Expenditure - Budgeted Expenditures: Fund Source: $150,000 per year for 3 years Revenues(if applicable): General fund • Expenditure - Unbudgeted • Expenditure - Grant -Funded • Revenue — One -Time (e.g. asset sale, surplus equipment) $N/A • Revenue - Ongoing Contractor (if applicable) NeoGov Scope of Work Software to support core Human Resources functions including recruitment/onboarding, performance management, benefits administration, and eLearning. 22 Amount Not to exceed $150,000 annually Duration 3 years through December 16, 2026 Additional Comments: N/A ATTACHMENTS NeoGov Services Contract https://tukwilawa.sharepoint.com/sites/CC2/CC Docs/2026 COUNCIL MTGS/2026 Agenda Packets/2026-01-12 Council Packet - COW & Special/Agenda Bill_NeoGov Services Contract.docx 23 City of Tukwila Thomas McLeod, Mayor Marty Wine, City Administrator AGENDA BILL ITEM NO. Spec 4.A. Agenda Item Proposal to revise City Compensation Policy: Resolution 1951 Sponsor Thomas McLeod, Mayor Mayor's office Legislative History January 12, 2026 Committee of the Whole January 26, 2026 Special Meeting Recommended Motion ❑ Discussion Only ❑x Action Requested MOVE TO approve the resolution adopting the compensation policy. EXECUTIVE SUMMARY Resolution 1951 has governed the City's compensation framework for several years. Since its adoption, the City's workforce, labor market conditions, and policy priorities have evolved significantly. Council has emphasized equity, transparency, and long-term financial sustainability, and the City has undertaken major compensation -related work, including the recent Classification and Compensation Study (in 2024) and discussions at the Financial Sustainability Committee. Beginning in June 2025, Human Resources initiated a review of Resolution 1951 to assess whether the policy continues to meet operational needs and align with current practices. During this review, Council requested additional context, comparisons to other jurisdictions' policies, and clarification regarding how a compensation philosophy fits within the City's overall governance framework. Based on that feedback, staff is not proposing to replace Resolution 1951, but rather to revise and modernize it, retaining Council governance, while updating outdated or unclear provisions. DISCUSSION Staff is seeking Council feedback on the following proposed revisions to Resolution 1951: • Clarifying purpose and rationale: Moves explanatory language from outdated "Whereas" clauses into the body of the policy so the "why" behind compensation decisions —recruitment, retention, equity, and fiscal stewardship is clearly stated and durable over time. • Updating market study cadence: Establishes a standard three-year market study cycle for non -represented employees, while retaining flexibility to conduct studies more frequently if market or operational conditions warrant. • Aligning policy with actual practice: Removes references to automatic cost -of -living adjustments (COLA) and clarifies that wage adjustments are determined through collective bargaining, administrative processes, and the budget, consistent with how compensation is currently set. • Formalizing a total compensation approach: Explicitly recognizes total compensation including pay, benefits, and leave as the basis for evaluating competitiveness, an approach already used for police compensation and now applied consistently across employee groups. • Clarifying comparable jurisdictions: Codifies use of assessed valuation, police department presence, and Valley Cities as comparators, aligning the policy with methodologies already in use. 24 • Strengthening equity and compression oversight: Adds explicit commitments to monitor equity and compression, apply the City's Equity Toolkit, and report annually to Council. • Reinforcing governance roles: Clarifies the roles of Council, the Mayor or designee, and Administration, including requiring Council review of the Compensation Policy prior to adoption of the biennial budget. • Align New Hire Pay with City Policy: Revising the policy to delegate approval authority to the Mayor rather than Council. This would allow timely salary negotiations without delaying decisions. Requiring written justification for exceptions to reinforce transparency. Consistently communicating this policy to hiring managers to reduce pay compression and inequities at entry. FINANCIAL IMPACT Complete for all items with fiscal implications Disclaimer: Final terms and scope of work subject to review by the City Attorney Comments: There is no immediate fiscal impact associated with revising Resolution 1951. Any future compensation adjustments resulting from market studies, equity reviews, or collective bargaining will continue to be reviewed and approved through established budget and bargaining processes. ATTACHMENTS • Resolution - Final Version • Summary of proposed changes (linked only) C:\Users\andy-y\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\DWVWM4YX\Agenda Bill_Proposal to revise Res 1951 (002).docx 25 Washington Res l ution Mo, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, ESTABLISHING A COMPENSATION POLICY FOR CITY OF TUKWILA EMPLOYEES AND REPEALING RESOLUTION NO. 1951. WHEREAS, the City believes that the purpose of a compensation program is to facilitate recruiting, retention, development and productivity of employees; and WHEREAS, the City desires to utilize standardized policies, procedures and processes, wherever possible, for compensating all employee groups, both represented and non -represented; and WHEREAS, the City recognizes that current economic conditions and forecasts, long-range City budget forecasts, recruitment or retention difficulties for certain positions, and position rates for comparable jurisdictions, as well as internal equity considerations, should assist in guiding the compensation of employees; and WHEREAS, the City has made a determination to, when economic conditions and negotiations allow, provide employees with salaries that reflect the average of comparable jurisdictions; and WHEREAS, the City Council will participate in setting negotiation expectations and reviewing and approving represented employee group contracts; and WHEREAS, increases in pay for positions on the salary range will be approved by the City Council for each position classification, as adopted in the City's Biennial Budget and as amended or supplemented from time to time; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. The following compensation philosophy is adopted for the purpose of guiding employee compensation for the City of Tukwila. A. Information to be provided to the City Council. 1. For Represented Employees. A written presentation of current internal and local external public agency salary and benefit trends, including a salary and 2026 Legislation: Compensation Policy Version: 1/6/2026 Staff: T. Croone 26 Page 1 of 3 benefits market survey of comparable jurisdictions, as defined herein, will be provided to the City Council. This presentation must be made to the Council prior to the commencement of negotiations with the bargaining units regarding salary and benefits. The City Council and Administration will discuss represented employee group negotiation expectations, negotiating points, salary and benefit change floors and/or ceilings prior to the beginning of, and at appropriate points during, negotiation sessions. 2. For Non -Represented Employees. A written presentation of current internal and local external public agency salary and benefit trends, including a salary and benefits market survey of comparable jurisdictions, as defined herein, will be provided to the City Council by Administration every other year. Relevant Association of Washington Cities (AWC) data from the previous year's Washington City and County Employee Salary and Benefit Survey, for the comparable jurisdictions, will be used in the salary market survey. B. Compensation Policy. 1. Total Compensation. Where practicable, the total cost of compensation will be considered in addition to base pay, including the value of earned and paid leave, the value of health insurance and benefits, longevity, deferred compensation, education pay, and other cash compensation. 2. Periodically, the City may conduct a salary and benefits market survey to ensure the City's positions are paid appropriately as evaluated against comparable jurisdictions, economic conditions in the area, prevailing wage rates, and/or recruitment or retention considerations for certain positions. Market adjustments to positions on the salary schedule shall be subject to budgetary consideration. 3. All Puget Sound jurisdictions with +75/-50% of Tukwila's annual assessed valuation, using the most current data from County Assessors, will be used to create the list of comparable jurisdictions for evaluation of salary information. A second criteria to be used to refine comparable jurisdictions is to only include cities with their own police department. Comparable jurisdictions will also include the geographic labor market where Tukwila attracts applicants from, to include the Valley Cities (Kent, Renton, Auburn, Federal Way, and Des Moines). to the City will use the same comparable jurisdictions for both represented and non -represented employee groups. 4. For non -represented employees, the City desires to pay the average salary for the particular pay scale, as derived from the comparable jurisdiction data described in Section B.1. For represented employees, the City desires to pay salaries that are competitive to the City's comparable jurisdictions. 5. Positions that are 5% below the market and up to 10% above the market are considered competitive with the market and will receive a market adjustment the year the survey is to occur. Those positions more than 10% above the market will not receive an adjustment during the year the market adjustment is to occur and will warrant further evaluation. Documented justification of potential reclassification will be provided to the Mayor or their designee for review and approval. If the documented justification results in reclassification, any adjustments will be made in alignment with City policy. 2026 Legislation: Compensation Policy Version: 1/6/2026 Staff: T. Croone Page 2 of 3 27 6. The cost -of -living adjustment (COLA) for non -represented employees shall be based upon the Seattle -Tacoma -Bellevue Consumer Price Index (CPI-W) Average (June to June). Considerations for cost -of -living adjustment will be based upon internal equity with represented groups to determine if an adjustment is warranted. 7. The goal of the City is to establish parity between represented and non - represented employees' benefits. The City desires to provide employee benefits that are competitive to the comparable cities described herein. The City will endeavor to keep increases to annual health care costs under market averages. If costs exceed market averages, adjustments will be made to reduce benefit costs. 8. The goal of the City is to mitigate or avoid salary compression issues where possible. An example of salary compression is when there is only a small difference in pay between employees regardless of their skills, level, seniority or experience. 9. The City Council shall review the compensation policy described herein prior to approval of the Biennial Budget to assess efficacy and make adjustments if warranted. If the Administration determines that a deviation from the above process (in its entirety or for individual positions) is necessary, it will provide justification to the City Council for review and approval prior to the adoption of any process change. Section 2. Resolution No. 1951 is hereby repealed. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, a Special Meeting thereof this day of , 2026. ATTEST/AUTHENTICATED: Andy Youn-Barnett, CMC, City Clerk Armen Papyan, Council President APPROVED AS TO FORM BY: Kari Sand, City Attorney 2026 Legislation: Compensation Policy Version: 1/6/2026 Filed with the City Clerk: Passed by the City Council: Resolution Number: Staff: T. Croone 28 Page 3 of 3