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HomeMy WebLinkAboutSpecial 2026-01-26 Item 2D - Contract - 2026 Human Resources Software with NeoGov Services for $150,000City of Tukwila Thomas McLeod, Mayor Marty Wine, City Administrator AGENDA BILL ITEM NO. Spec 2.D. Agenda Item NeoGov Services Contract Sponsor TC Croone, Chief People Officer Mayor's Office Legislative History January 12, 2026 Committee of the Whole January 26, 2026 Special Meeting Recommended Motion ❑ Discussion Only 0 Action Requested MOVE TO Authorize Mayor to execute proposed contract EXECUTIVE SUMMARY Human Resources is requesting Council to review and concurrence to advance the NeoGov contract to a Special Council Meeting for approval. DISCUSSION NeoGov supports several mission -critical Human Resources processes, including recruitment, onboarding, performance evaluations, benefits administration, and training. These systems are actively used by HR staff, hiring managers, supervisors, and employees citywide. As part of a review of contracts and invoices, Human Resources identified that Council approval had not been obtained for the most recent renewal and expanded scope. HR has since worked with Finance and Administration to clarify contract status and ensure that future renewals and payments are appropriately authorized. Bringing this item to Committee allows for a review the contract history, scope of services, and associated costs, and provides a clear path to regularize the agreement through Council action. Advancing the contract for approval also supports continuity of services and mitigates risk related to system access, data management, and HR operations. FINANCIAL IMPACT Complete for all items with fiscal implications Disclaimer: Final terms and scope of work subject to review by the City Attorney © Expenditure - Budgeted Expenditures: Fund Source: $150,000 per year for 3 years Revenues(if applicable): General fund • Expenditure - Unbudgeted • Expenditure - Grant -Funded • Revenue — One -Time (e.g. asset sale, surplus equipment) $N/A • Revenue - Ongoing Contractor (if applicable) NeoGov Scope of Work Software to support core Human Resources functions including recruitment/onboarding, performance management, benefits administration, and eLearning. 22 Amount Not to exceed $150,000 annually Duration 3 years through December 16, 2026 Additional Comments: N/A ATTACHMENTS NeoGov Services Contract https://tukwilawa.sharepoint.com/sites/CC2/CC Docs/2026 COUNCIL MTGS/2026 Agenda Packets/2026-01-12 Council Packet - COW & Special/Agenda Bill_NeoGov Services Contract.docx 23