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HomeMy WebLinkAbout26-099 - Contract - Signs Plus, Inc. - Park Signage and Trail WayfindingCity of Tukwila • 6200 Southcenter Boulevard, Tukwila WA98188 h CONTRACT FOR SERVICES Contract Number: 26-099 Council Approval N/A This Agreement is entered into by and between the City of Tukwila, Washington, a non -charter optional municipal code city hereinafter referred to as "the City," and Signs Plus Inc., hereinafter referred to as "the Contractor," whose principal office is located at 766 Marine Drive, Bellingham, WA 98225. WHEREAS, the City has determined the need to have certain services performed for its citizens but does not have the manpower or expertise to perform such services; and WHEREAS, the City desires to have the Contractor perform such services pursuant to certain terms and conditions; now, therefore, IN CONSIDERATION OF the mutual benefits and conditions hereinafter contained, the parties hereto agree as follows: 1. Scone and Schedule of Services to be Perform by_Contractor, The Contractor shall perform those services described on Exhibit A attached hereto and incorporated herein by this reference as if fully set forth. In performing such services, the Contractor shall at all times comply with all Federal, State, and local statutes, rules and ordinances applicable to the performance of such services and the handling of any funds used in connection therewith. The Contractor shall request and obtain prior written approval from the City if the scope or schedule is to be modified in any way. 2. Compensation and Method of Payment. The City shall pay the Contractor for services rendered according to the rate and method set forth on Exhibit B attached hereto and incorporated herein by this reference. The total amount to be paid shall not exceed $99,597.36 for completion of work outlined in attached Estimate # 125661 REV1 (Exhibit A). 3. Contractor Budget. The Contractor shall apply the funds received under this Agreement within the maximum limits set forth in this Agreement. The Contractor shall request prior approval from the City whenever the Contractor desires to amend its budget in any way. 4. Duration of Agreement. This Agreement shall be in full force and effect for a period commencing April 13, 2026, and ending June 30, 2026, unless sooner terminated under the provisions hereinafter specified. 5. Independent Contractor. Contractor and City agree that Contractor is an independent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither Contractor nor any employee of Contractor shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or contributing to the State Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to the Contractor, or any employee of the Contractor. 6. Indemnification. The Contractor shall defend, indemnify and hold the Public Entity, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or in connection with the performance of this Agreement, except for injuries and damages caused by the sole negligence of the Public Entity. CA Revised May 2020 Page 1 of 4 Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Contractor and the Public Entity, its officers, officials, employees, and volunteers, the Contractor"s liability hereunder shall be only to the extent of the Contractor's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Contractor's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 7. Insurance. The Contractor shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Contractor, their agents, representatives, employees or subcontractors. Contractor's maintenance of insurance, its scopeof coverage and limits as required herein shall not be construed to limit the liability of the Contractor to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. A. Minimum Scope of Insurance. Contractor shall obtain insurance of the types and with the limits described below: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. Automobile liability insurance shall cover all owned, non -owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (130) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 2. Commercial General Liability insurance with limits no less than $2,000,000 each occurrence, $2,000,000 general aggregate and $2,000,000 products -completed operations aggregate limit. Commercial General Liability insurance shall be as least at broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors, products -completed operations, stop gap liability, personal injury and advertising injury, and liability assumed under an insured contract. The Commercial General Liability insurance shall be endorsed to provide a per project general aggregate limit using 180 form CG 25 03 05 09 or an equivalent endorsement. 'There shall be no exclusion for liability arising from explosion, collapse or underground property damage. The City shall be named as an additional insured under the Contractor's Commercial General Liability insurance policy with respect to the work performed for the City using ISO Additional Insured endorsement GG 20 10 10 01 and Additional Insured' -Completed Operations endorsement CG 20 37 10 01 or substitute: endorsements providing at least as broad coverage. 3. Workers' Compensation coverage as required by the Industrial Insurance laws, of the State of Washington. B. Public Entity Full Availability of Contractor Limits. If the Contractor maintains higher insurance limits than the minimums shown above, the Public Entity shall be insured for the full available limits of Commercial General and Excess, or Umbrella liability maintained by the Contractor, irrespective of whether such, limits maintained by the Contractor are greater than those required by this Contract or, whether any certificate of insurance furnished to the Public Entity evidences limits of liability lower than those maintained by the Contractor. C. Other Insurance Provision. The Contractor's Automobile Liability and Commercial General Liability insurance policies are to contain, or be endorsed to contain that they shall be primary insurance with respect to the City. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Contractor's insurance and shall not contribute with it. D. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating CA Revised May 2020 Pa,ge 2 of'4 of not less than A: VII. E. Verification of Coverage. Contractor shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Contractor before commencement of the work. Upon request by the City, the Contractor shall furnish certified copies of all required insurance policies, including endorsements, required in this Agreement and evidence of all subcontractors' coverage. F. Subcontractors. The Contractor shall cause each and every Subcontractor to provide insurance coverage that complies with all applicable requirements of the Contractor -provided insurance as set forth herein, except the Contractor shall have sole responsibility for determining the limits of coverage required to be obtained by Subcontractors. The Contractor shall ensure that the Public Entity is an additional insured on each and every Subcontractor's Commercial General liability insurance policy using an endorsement as least as broad as ISO CG 20 10 10 01 for ongoing operations and CG 20 37 10 01 for completed operations. G. Notice of Cancellation. The Contractor shall provide the City and alll Additional Insureds for this, work with written notice of any policy cancellation, within two business days of their receipt of such notice. H. IFawilure to (Maintain Insurance. Failure on the part of the Contractor to maintain the insurance as required shall constitute a material breach of contract, upon which the City may, after giving five, business days notice to the Contractor to correct the breach, immediately terminate the contract or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion of the City, offset against funds due the Contractor from the City. A. The Contractor shall maintain accounts and records, including personnel, property, financial and programmatic records which sufficiently and properly reflect all direct and indirect costs of any nature expended and services performed in the performance of this Agreement and other such records as may be deemed necessary by the City to ensure the performance of this Agreement. B. These records shall be maintained for a period of seven (7) years after termination hereof unless permission to destroy them is granted by the office of the, archivist in accordance with RCW Chapter 40.14 and by the City. 9. Audits and Inspections, The records and documents with respect to all matters covered by this Agreement shall be subject at all times to inspection, review or audit by law during the performance of this Agreement. IQ. Termination. This Agreement may at any time be terminated by the City giving to the Contractor thirty (30) days written notice of the City's intention to terminate the same. Failure to provide products on schedule may result in contract termination. If the Contractor's insurance coverage is canceled for any reason, the City shall have the right to terminate this Agreement immediately. 11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin, age, veteran status, sex, sexual orientation, gender identity, marital status, political affiliation, the presence of any disability, or any other protected class status under state or federal law, in the selection and retention of employees or procurement of materials or supplies. 12. Assianment and Subcontract. The Contractor shall not assign or subcontract any portion of the services contemplated by this Agreement without the written consent of the City. 13. Entire Agreement: Modification. This Agreement, together with attachments or addenda, represents the entire and integrated Agreement between the City and the Contractor and supersedes all prior negotiations, representations, or agreements written or oral, No amendment or modification of this Agreement shall be of any force or effect unless it is in writing and signed by the parties. CA Revised May 2020 Pa,ge 3 of'4 14. Severabillity and' Survival. If any term, condition or provision of this Agreement is declared void or unenf6rceable or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable, The provisions of this Agreement, which by their sense and context are, reasonably intended to survive the completion, expiration or cancellation of this Agreement, shall survive termination of this Agreement, 15. Notices Notices to the City of Tukwila shall be sent to the following address: City Clerk, City of Tukwila 6200 Southcenter Blvd, Tukwila, Washington 98188 Notices to the Contractor shall be sent to the address provided by the Contractor upon the signature, (line below, 16. Agollgill2le Law: Venue: Attorney's Fees This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be properly laid in King County, Washington. The prevailing party in any such action shall be entitled to its attorney's fees and costs of suit, MEM i'naatatl Signed by: L Thomas McLeod, Mayor ATTESTIAUT HENTI CATED: e—Signed by: Andy Youin-Barnett, City Clerk -LSigned by- - IQAAX� Office of the City Attorney CONTRACTOR: Docuftned by: By: Printed Name:Jim Sutterrield Title: President Address: 766 Marine Drive, Bellingham, WA 98225 CA Revised May 2020 Page 4 of 4 SIGNS PLUS" .. .... ........ . 766 Marine Drive - Bellingham, WA 98225 Tel: 36"71-71651 signsplusnw.mm :J &431 *o ff-lyci :44 DATE: 4/9/2026 City of Tukwila 206-433,-7157125661 REVI a Matthew Austin MatthewAusflr@TukwflaWA,gov TYPE DESCRIPTION OTY UNIT COST im TOTAL Large Kiosk Parks & Trails Wayfinding 13900 Interurban Ave S Tukwila, WA addenda. 2 Signage Tukwila, WA 98168 $ 20,252.00 Small Kiosk Fabrication of Small Kiosk Option I signage elements in accordance with the project scope, design documents, and sm J0 i TYPE DESCRIPTION OTY UNIT COST UNIT TOTAL Large Kiosk Fabrication of Large Kiosk Option 1 signage elements in accordance with the project scope, design documents, and Option 1 addenda. 2 $ 10,126.0O EA $ 20,252.00 Small Kiosk Fabrication of Small Kiosk Option I signage elements in accordance with the project scope, design documents, and 1 Option I addenda. 2 $ 5,222.00 EA $ 10,444.00 Directional Wayfinding Fabrication of Directional Waytinding signage elements in accordance with the project scope, design documents, and 1 Signage addenda. 51 $ 3,095.00 EA $ 15,475.00 Mile Markers Fabrication of Mile Markers signage elements un accordance with the project scope, design documents, and addenda. 4 $ 558.00 EA $ 2,232.00 Excavation & This includes excavation, concrete, and footing installation for three (3) Large Kiosk Opton 1, four (4j Small Kiosk Foundations Option 1, six (6) Directional Wayfinding signs, and seven (7) Mile Markers signs. 1 $, 26,542.04 LS $ 26,542.00 Installation This inoludes; sign for three (3) Large Kiosk Option 1, four (4) Small Kiosk Option 1, six (6) Directional Wayfinding signs, land seven (7) Mile Markers signs. 1 $ 12,770.00 LS $ 12,770.00 Color Samples & Color Samples & Mockups per Addendum #2 1 Mockups 11 $ 2,500.00 1 LS 1 $ 2, 500.00 Page 1 City of Tukwila - Parks and Trails Wayfinding Signage Fabrication - Cost Proposal - 125661REV1 1 419J2026 1 1:30 PM SIGNS PLUS .. .... ........ . 766 Marine Drive - Bellingham, WA 98225 Tel: 36"71-71651 signsplusnw.mm :J &431 *o W-IICJ :44 DATE: 4/9/2026 Person signing as Buyer signifies that helshe has full authorization to do so on behalf of the customer listed in Billing Name section above. Proposal and specifications are hereby accepted; all payments will be made as specified. By signing below the buyer guarantees payment including interest, attorney fees, and any costs incurred to enforce collection of payment. All contracts are subject to Official Acceptance by the President of Signs Plus or his designate and are not valid until so done. r— Sginere br, Buyers Signature: Buyer's Printed Name: Kris Kelly Project Manager:_ Jim Date: 4/10/2026 12:04 PM PDT 04109/2026 Page 2 City of Tukwila - Parks and Trails Wayfinding Signage Fabrication - Cost Proposal - 125661REV1 1 41912026 1 1:30 PM Wayfin6ng Signage FaMca ion Project Name Parks and Trails Wayfinding Signage Fabrication Project Description The City of Tukwila Parks Department worked with OTAK to develop a comprehensive wayfinding plan for the parks and trails. The need for wayfinding was identified in the 2020 Parks and Recreation Open Space Plan. The city is seeking the help of an established sign fabricator to assist in the creation of the signage designed by OTAK. The primary focus initially will be the area from Ft Dent Park to Strander BLVD Scope of Work • Contractor will furnish all work and materials needed to complete the work. • Prevailing wage is expected and contractors must file an intent prior to work beginning and an affidavit upon work completion for jobs with prevailing wages. • The project consists of fabrication of items in Exhibit A: 0 3 Large Kiosks 0 4 Small Kiosks 0 6 Tall Directional Signage and fingerboards 0 7 mile markers • Locations of signage are identified on page 13-15 of the Wayfinding Signage Location Plan (Exhibit B) with the possibility of additional locations as funding allows. • Fabrication documents are attached below with files shared to the selected contractor. Chapter 39.12 RCW requires local government contractors and subcontractors to pay prevailing wages to all workers for all public works and maintenance contracts, regardless of the dollar value of the contract. This includes Public works (RCW 39.04. 010) Project Locatuon Green River Trail, 6800 Fort Dent Way to Strander BLVD and Christensen Road. Estimated Budget TBD Qualifications The successful bidder must be a licensed contractor have a track record of successful signage projects. The successful bidder must also be able to provide proof of insurance. Timelines Bids due no later than, April 3rd, 2026 at Spm Project Award, April 6th, 2026 by Spm Dates below may change based on conditions Estimated completion date no later than, May 30th, 2026 Completion as soon as possible but no later than April 17th Submission Instructions Proposals must be submitted electronically to the City of Tukwila's Parks Maintenance Department to IMatt.lhetrrr.. uaat.%I..... . l mill. Jnr .gy. Submissions after Spm on 4/3/2026 will not be accepted. Proposals must include the following: • A itemized budget/estimate compliant with scope • A copy of the contractor's license • A copy of proof of Industrial Insurance. • Washington State UBI # • At least 3 samples of past successful projects with references Evaluation Criteria All proposals will be reviewed by the Parks Maintenance Department. Companies will be evaluated on the following criteria: • Qualification • References • Responsiveness • Lowest responsible bidder Proposals must be submitted electronically to: I .tithes Ar.,: Lus.t.in . gjkjn�illl.aW .,. ��r Proposal Elements Proposal should include: A detailed scope of work compliant with the scope outlined above. The submittal shall include a summary of the estimated cost for each signage type, • Large Kiosks, option 1 and option 2 • Small Kiosk, option 1 and option 2 • Directional Signage • Mile marker signage Estimated timeline compliant with scope for each wayfinding type. Estimated installation cost as an option. Any changes or omissions should be explained. PLEASE NOTE: The City does not pay for services in advance. Therefore, do not propose contract terms that call for upfront payments or deposits. Please provide the following documentation once proposal has been awarded and contract signing is to proceed : • Certificate of Insurance compliant with contract. • City of Tukwila Business License • W-9 Please provide the following documentation prior to Notice to proceed: • Submitted Intent to Pay Prevailing Wage with Department of Labor and Industries Please provide the following documentation with final billing: • Affidavit of prevailing wage. *Unless an up to date document is on file with the City Clerk. Work Spedficadons As outlined in the construction packet. Exlh 1, bts Exhibit A W..a..Y.. f. in.d.i.n.RSiRnGuide FINAL. 021.326. ... .... ....... . .. ... ......... ... ... . .... . ........ . ......................................................... . ..... . p ....... ..... ........... ....................... ... df Exhibit B ..G..r..e..e n R.J..v.e..r !.'..ir.a ii.1 S..e..rJ..e..s P r.g.p ..... .. .... ... ... ... . .... .... .. ... ... . . ... .... .. . .... ... . ... . ... .!1djn...PDF 9 .................. Addendum addendum INTRODUCTION This document is to be used as a guide to design and produce park and trail wayfinding and interpretive signs for Tukwila Parks. HOW TO USE To use this guide, refer to the callout notes and materials key on each sheet to inform the design of each sign: type and/or park or trail designation. ror each park or trail, the selected corresponding animal loan and color should be applied to areas currently dispicted as a salmon and Color #FF6062 in this document. High pressure laminate (HPL) signs have a template file to create and place content. Look for an asterik note to reference the file name. Content on ad signs to be developed, however elements of the visual Identky (page 2) are required to create continuity within Tukwila Parks, Visual Identity Green River Trail GREEN RIVER TRAIL AMIFEFLRegullar Green River Trail GREEN RIVER TRAIL AMIFERJtalic Green River Trail GREEN RIVER TRAIL AMIFER_Medium Green River Trail GREEN RIVER TRAIL AMIFEP,Medium Italic Green River Trail GREEN RIVER TRAIL AMIFER3old Green River Trail GREEN RIVER TRAIL AMIFZR_Bcld Italic Tukwila Parks Wayfincling Sign Guide 0 V 7 110 N I OP P 'f I (I 84 2 10' M " AN OEW P� VIT011 Tukwila, Parks Wayfindiing Sign Guide I IIRMA LS NOTILS Large Kiosk Compositions �MA mp'ki PxRy-fln I alvu11-v 1, DafiltvdAbvYwii'11�111 ul 'm M W N"I' P. w o—a r, 11"j, A"!vin ssv 0 V 7 110 N I OP P 'f I (I 84 2 10' M " AN OEW P� VIT011 Tukwila, Parks Wayfindiing Sign Guide NOTES D'm'An-d'�'j HI't U2'flki,Pana Rryand od cornv,5 I I 'K t"pp t. .if , o In -figo of " rr , � Refer to Large Ktlosk-Dotjble-sided HPIAndd for template go-d)Pf 45 NMI ,.VC;;;X OROOK NOTES f4 P L slot t iIt uO I w i @i e FA g v u 1 L r: ' Rerfe, to Large Ki-k-R.Si.-1 MapMd f., trnphte FAUNTOF d005k Tukwila, Parks Wayfinding Sign Guide d • "IM -71 TM in MAI ERBALS NOT V. $ Qr) 14111U,11 Mllnllill- I dlIf . ...... .. 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PROVIDE ME NINW JMLGE LENGTH: I1E 11 4 BP11 PS, STAilN'C',5t .6F£Yi. TUGT ERKATNING STM 3.4 SPLICE AT ALTERNATE 13ARY„ 'STNiGENED AT LEW^T UNE YPHCE LENGTH pk 45 FkR AS P65SIlalE. 5-5' d�OF CIEAP GF DE MEAT# Fa^E OF GOMCpETE AS sH^Ww'N. in'n. n.. SVE[:IFl E6.. IF NRT SHIY11 RN^r' CLEaR,— AS AAINE'. 3.5.1 V'" FT1R C4]MI:HEIE C45T Af;AIN4T SOIL DR GRAVEL WITHG1{,R IMTEFiMENINO M W5 55.3 t LOTH AT TIES 'STIIVMP,Vmyt _ TC <'. E ].' .2. A EkW�15E Erc.. AkE Ia"' PRIMED AWMIMOM. -EL 5. STEEL IXR4EPIAlES, P55TS, PNd:HRFI —5, 5HN1 BE IN ACC'JHIDAwCE' p0ADN. +" " — V 5.. FEUD fALL WSIHM IE 5OLT5 NOl'S,. ANI'l WASHEIkS TfY MATCH COLOR 6F 4'ILNSIUE S J' x4"xti` riPST ('x"ly) ��� ALL+AII NO. PANELS,. ]. TAIAPER PROOF [IIaLi: SNAIL BE STpINLE55 STEL Wtil TYTE 314 RR SSatl,. {2) Y heCE5 FPRY EPiTAM FAfl SEE !'BUST Tiff. 5!E GtTAk Th 5 K CET p£iAq. Fr'1/,5 .aMEEF GM}i1GNl FAB, SEE GETMIE iHAS 4➢fEEI -- ` ,.�W„ irrf f1f fGd rvL'. 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Directional Interurbonlroll Sign (5) Green RiverTrailQuarter 0 Mile �&k WILA M03 M Markers (5) EMCity of Tukwila Boundary LOCATION PLAN GRE�EN R'IVER TRAIL 14 of 19 Existing Trail Signage/Amenfie s A L � Wayfinding 71 Bench 0 Ballard ro, Other 1-1 Picnic Tabfe 07, Trash Receptacle Fence Proposed Wayfinding 0 100, 200 Stairway A, Large Kiosk (2) 2 Handrail Small Kiosk (2) Interurban Trail 0 Tall Direcilon,ol Sign (3) Green River Trail City Of Tukvilla o Quarter Mile Markers (4) Tai„ kWLA Boundary LOCATION PLAN GREEN R'IVER TRAIL 15 of 19 Existing Trail Sig nage/Amenflies AWayfnding AOther Signage El Benc,h I am, 0 Picnic Table C5 Trash Receptacle Fence Proposed Wayfin,ding 0 100, 200 Handrail Large Kiosk (I Interurban'Trall Small Mask (2) --- — ------- I Green River Troll 0 Tall Directional City of Tukwila Sign (1) Boundary Quarter mile �&kWlLA Markers (3)