Loading...
HomeMy WebLinkAbout26-140 - Contract - King County - Grant Agreement: Waste Reduction & Recycling Grant ProgramDocusign Envelope ID: 050A49F7-OC3A-463C-855C-B60355BCD123 26-140 Council Approval 3/2/26 CPA # 6609879 INTERAGENCY AGREEMENT FOR THE 2026-2027 WASTE REDUCTION & RECYCLING GRANT PROGRAM Between KING COUNTY and the CITY OF TUKWILA This two-year Interagency Agreement "Agreement" is executed between King County, a Charter County and political subdivision of the State of Washington, and the City of Tukwila, a municipal corporation of the State of Washington, hereinafter referred to as "County" and "City" respectively. Collectively, the County and City will be referred to as "Party" or "Parties." PREAMBLE King County and the City of Tukwila adopted the 2019 King County Comprehensive Solid Waste Management Plan (Comp Plan), which includes waste reduction and recycling goals. In order to help meet these goals, the King County Solid Waste Division has established a waste reduction and recycling grant program for the cities that operate under the Comp Plan. This program provides funding to further the development and/or enhancement of local waste reduction and recycling projects and for broader resource conservation projects that integrate with waste reduction and recycling programs and services. This grant program does not fund household hazardous waste collection activities. Program eligibility and grant administration terms are discussed in the Grant Guidelines, attached to this Agreement as Exhibit B and incorporated herein by reference. Grant funding for this program is subject to the budget approval process of the King County Council. Grant funding approved by the King County Council is available to all King County cities that operate under the Comp Plan. The City will spend its grant funds to fulfill the terms and conditions set forth in the scope of work, which is attached hereto as Exhibit A and incorporated herein by reference. The County expects that any information and/or experience gained through the grant program by the City will be shared with the County and other King County cities. L PURPOSE The purpose of this Agreement is to define the terms and conditions for funding to be provided to the City by the County for waste reduction and recycling programs and/or services as outlined in the scope of work and budget attached as Exhibit A. Docusign Envelope ID: 050A49F7-OC3A-463C-855C-B60355BCD123 II. RESPONSIBILITIES OF THE PARTIES The responsibilities of the Parties to this Agreement shall be as follows: A. The City 1. Funds provided to the City by the County pursuant to this Agreement shall be used to provide waste reduction and recycling programs and/or services as outlined in Exhibit A. The total amount of funds available from this grant in 2026-2027 shall not exceed $74,220.00 2. This Agreement provides for distribution of 2026-2027 grant funds to the City. However, grant funds are not available until January 1, 2026. 3. During this two-year grant program, the City will submit a minimum of two (2), but no more than eight (8), progress reports to the County in a form determined by the County. Reports must be signed by a City official. These reports will include: a. a description of each activity accomplished pertaining to the scope of work; and b. reimbursement requests with both a Budget Summary Report Form, which is attached hereto as Exhibit D and incorporated herein by reference, and an Expense Summary Form, which is attached hereto as Exhibit E and incorporated herein by reference, unless the City has a spreadsheet similar to the Expense Summary Form already in use, in which case the City is free to use that spreadsheet instead of the Expense Summary Form. The City will submit the form or similar spreadsheet and not submit backup documentation for grant expenses. If backup documentation is submitted, SWD will not retain it. The City shall maintain this documentation in its records. If the City chooses to submit up to the maximum of eight( 8) progress reports and requests for reimbursement during the two-year grant program, they shall be due to the County on the last day of the month following the end of each quarter (April 30, July 31, October 31, January 31), except for the final progress report and request for reimbursement, which shall be due by March 31, 2028. If the City chooses to submit the minimum of two progress reports and requests for reimbursement during the two-year grant program, they shall be due to the County by March 31, 2027 and March 31st, 2028. Regardless of the number of progress reports the City chooses to submit, in order to secure reimbursement, the City must provide in writing to the County by the 5m working day of January 2027 and January 2028, the dollar amount of outstanding expenditures for which the City has not yet submitted a reimbursement request. Docusign Envelope ID: 050A49F7-OC3A-463C-855C-B60355BCD123 4. If the City accepts funding through this grant program for the provision of waste reduction and recycling programs and projects for other incorporated areas of King County, the City shall explain the relationship with the affected adjacent city or cities that allows for acceptance of this funding and the specifics of the proposed programs and projects within the scope of work document related thereto. 5. The City shall be responsible for following all applicable Federal, state, and local laws, ordinances, rules, and regulations in the performance of work described herein. The City assures that its procedures are consistent with laws relating to public contract bidding procedures, and the County neither incurs nor assumes any responsibility for the City's bid, award, or contracting process. 6. During the performance of this Agreement, neither the City nor any Party subcontracting under the authority of this Agreement shall discriminate on the basis of race, color, sex, religion, nationality, creed, marital status, sexual orientation, age, or presence of any sensory, mental, or physical handicap in the employment or application for employment or in the administration or delivery of or access to services or any other benefits under this Agreement as defined by King County Code, Chapter 12.16. 7. During the performance of this Agreement, neither the City nor any Party subcontracting under the authority of this Agreement shall engage in unfair employment practices as defined by King County Code, Chapter 12.18. The City shall comply fully with all applicable federal, state, and local laws, ordinances, executive orders and regulations that prohibit such discrimination. These laws include, but are not limited to, RCW Chapter 49.60 and Titles VI and VII of the Civil Rights Act of 1964. 8. The City shall use recycled paper for the production of all printed and photocopied documents related to the fulfillment of this Agreement. The City shall use both sides of paper sheets for copying and printing and shall use recycled/recyclable products wherever practical. 9. The City shall maintain accounts and records, including personnel, financial, and programmatic records, and other such records as may be deemed necessary by the County, to ensure proper accounting for all project funds and compliance with this Agreement. All such records shall sufficiently and properly reflect all direct and indirect costs of any nature expended and service provided in the performance of this Agreement. These records shall be maintained for a period of six (6) years after termination hereof unless permission to destroy them is granted by the Office of the State Archivist in accordance with RCW Chapter 40.14. These accounts shall be subject to inspection, review, or audit by the County and/or by federal or state officials as so authorized by law. 10. The City shall maintain a record of the use of any equipment that costs more than $1,000 and is purchased with grant funds from King County for a total period of three (3) years. The records shall be compiled into a yearly evaluation report, a copy of which shall be submitted to King County by March 31 of each year through the year 2028. Docusign Envelope ID: 050A49F7-OC3A-463C-855C-B60355BCD123 11. The City agrees to credit King County on all printed materials provided by the County, which the City is duplicating, for distribution. Either King County's name and logo must appear on King County materials (including fact sheets, case studies, etc.), or, at a minimum, the City will credit King County for artwork or text provided by the County as follows: "artwork provided courtesy of King County Solid Waste Division" and/or "text provided courtesy of King County Solid Waste Division." 12. The City agrees to submit to the County copies of all written materials which it produces and/or duplicates for local waste reduction and recycling projects which have been funded through the waste reduction and recycling grant program. Upon request, the City agrees to provide the County with a reproducible copy of any such written materials and authorizes the County to duplicate and distribute any written materials so produced, provided that the County credits the City for the materials. 13. The City will provide the King County Project Manager with the date and location of each Recycling Collection Event provided by the City, as well as copies of any printed materials used to publicize each event, as soon as they are available but no later than thirty (30) days prior to the event. If there is any change in the date or the location of an event, the City will notify the County a minimum of thirty (30) days prior to the event. If the event brochure is required for admission to the City's event, the City is exempt from having to provide the brochure to King County. 14. If the City accepts funding through this grant program for the provision of recycling collection events for adjacent areas of unincorporated King County, the City shall send announcements of the events to all residences listed in the agreed upon areas listed in Exhibit A. The announcements and all other printed materials related to these events shall acknowledge King County as the funding source. 15. This project shall be administered by Catrien de Boer, Grants Analyst, or designee. B. The County: The County shall administer funding for the waste reduction and recycling grant program. Funding is designated by the city and is subject to the King County Council's budget approval process. Provided that the funds are allocated through the King County Council's budget approval process, grant funding to the City will include a base allocation of $10,000 per year with the balance of funds to be allocated according to the City's percentage of King County's residential and employment population. However, if this population based allocation formula calculation would result in a city receiving less than $10,000 per year, that city shall receive an additional allocation that would raise their total grant funding to $10,000 per year. Docusign Envelope ID: 050A49F7-OC3A-463C-855C-B60355BCD123 2. Within forty-five (45) days of receiving a request for reimbursement from the City, the County shall either notify the City of any exceptions to the request which have been identified or shall process the request for payment. If any exceptions to the request are made, this shall be done by written notification to the City providing the reason for such exception. The County will not authorize payment for activities and/or expenditures which are not included in the scope of work and budget attached as Exhibit A, unless the scope has been amended according to Section V of this Agreement. King County retains the right to withhold all or partial payment if the City's report(s) and reimbursement request(s) are incomplete (i.e., do not include proper documentation of expenditures and/or adequate description of each activity described in the scope of work for which reimbursement is being requested), and/or are not consistent with the scope of work and budget attached as Exhibit A. 3. The County agrees to credit the City on all printed materials provided by the City to the County, which the County duplicates, for distribution. Either the City's name and logo will appear on such materials (including fact sheets, case studies, etc.), or, at a minimum, the County will credit the City for artwork or text provided by the City as follows: "artwork provided courtesy of the City of Tukwila" and/or "text provided courtesy of the City of Tukwila." 4. The County retains the right to share the written material(s) produced by the City which have been funded through this program with other King County cities for them to duplicate and distribute. In so doing, the County will encourage other cities to credit the City on any pieces that were produced by the City. 5. The waste reduction and recycling grant program shall be administered by Annie DeCosta-Klipa, Project Manager, King County Solid Waste Division, or designee. III. DURATION OF AGREEMENT This Agreement shall become effective on either January 1, 2026, or the date of execution of the Agreement by both the County and the City, if executed after January 1, 2026, and shall terminate on June 30, 2028. The City shall not incur any new charges after December 31, 2027. However, if execution by either Party does not occur until after January 1, 2026, this Agreement allows for disbursement of grant funds to the City for County -approved programs initiated between January 1, 2026 and the later execution of the Agreement provided that the City complies with the reporting requirements of Section II.A of the Agreement. Docusign Envelope ID: 050A49F7-OC3A-463C-855C-B60355BCD123 IV. TERMINATION A. This Agreement may be terminated by King County, in whole or in part, for convenience without cause prior to the termination date specified in Section III, upon thirty (30) days advance written notice. B. This Agreement may be terminated by either Party, in whole or in part, for cause prior to the termination date specified in Section III, upon thirty (30) days advance written notice. Reasons for termination for cause may include but not be limited to: nonperformance; misuse of funds; and/or failure to provide grant related reports/invoices/statements as specified in Section II.A.3. and Section II.A.4. C. If the Agreement is terminated as provided in this section: (1) the County will be liable only for payment in accordance with the terms of this Agreement for services rendered prior to the effective date of termination; and (2) the City shall be released from any obligation to provide further services pursuant to this Agreement. D. Nothing herein shall limit, waive, or extinguish any right or remedy provided by this Agreement or law that either Party may have in the event that the obligations, terms and conditions set forth in this Agreement are breached by the other Party. V. AMENDMENTS This Agreement may be amended only by written agreement of both Parties. Amendments to scopes of work will only be approved if the proposed amendment is consistent with the most recently adopted King County Comprehensive Solid Waste Management Plan. Amendments will only be approved if the proposed change(s) is (are) consistent with and/or achieves the goals stated in the scope and falls within the activities described in the scope. Funds may be moved between tasks in the scope of work, attached as Exhibit A, upon written notification by the City to King County. VI. HOLD HARMLESS AND INDEMNIFICATION The City shall protect, indemnify, and hold harmless the County, its officers, agents, and employees from and against any and all claims, costs, and/or issues whatsoever occurring from actions by the City and/or its subcontractors pursuant to this Agreement. The City shall defend at its own expense any and all claims, demands, suits, penalties, losses, damages, or costs of any kind whatsoever (hereinafter "claims") brought against the County arising out of or incident to the City's execution of, performance of, or failure to perform this Agreement. Claims shall include but not be limited to assertions that the use or transfer of any software, book, document, report, film, tape, or sound reproduction or material of any kind, delivered hereunder, constitutes an infringement of any copyright, patent, trademark, trade name, and/or otherwise results in unfair trade practice. Docusign Envelope ID: 050A49F7-OC3A-463C-855C-B60355BCD123 VII. INSURANCE A. The City, at its own cost, shall procure by the date of execution of this Agreement and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damages to property which may arise from or in connection with performance of work pursuant to this Agreement by the City, its agents, representatives, employees, and/or subcontractors. The minimum limits of this insurance shall be $1,000,000 general liability insurance combined single limit per occurrence for bodily injury, personal injury, and property damage. If the policy has an aggregate limit, a $2,000,000 aggregate shall apply. Any deductible or self-insured retentions shall be the sole responsibility of the City. Such insurance shall cover the County, its officers, officials, employees, and agents as additional insureds against liability arising out of activities performed by or on behalf of the City pursuant to this Agreement. A valid Certificate of Insurance and additional insured endorsement is attached to this Agreement as Exhibit C, unless Section VII.B. applies. B. If the Agency is a Municipal Corporation or an agency of the State of Washington and is self-insured for any of the above insurance requirements, a written acknowledgement of self-insurance is attached to this Agreement as Exhibit C. C. If the Agency is a Municipal Corporation or an agency of the State of Washington and is a member of the Washington Cities Insurance Authority (WCIA), a written acknowledgement/certification of current membership is attached to this Agreement as Exhibit C. VIII. ENTIRE CONTRACT/WAIVER OF DEFAULT This Agreement is the complete expression of the agreement of the County and City hereto, and any oral or written representations or understandings not incorporated herein are excluded. Waiver of any default shall not be deemed to be a waiver of any subsequent default. Waiver of breach of any provision of this Agreement shall not be deemed to be waiver of any other or subsequent breach and shall not be construed to be a modification of the terms of this Agreement unless stated to be such through written approval by the County, which shall be attached to the original Agreement. IX. TIME IS OF THE ESSENCE The County and City recognize that time is of the essence in the performance of this Agreement. X. SEVERABILITY If any section, subsection, sentence, clause or phrase of this Agreement is, for any reason, found to be unconstitutional or otherwise invalid by a court of competent jurisdiction, such decision shall not affect the validity of the remaining portions. Docusign Envelope ID: 050A49F7-OC3A-463C-855C-B60355BCD123 XI. NOTICE Any notice required or permitted under this Agreement shall be deemed sufficiently given or served if sent to the King County Solid Waste Division and the City at the addresses provided below: If to the City: Annie DeCosta-Klipa, Project Manager, or a provided designee King County Solid Waste Division Department of Natural Resources and Parks adecostaklipa@kingcounty.gov Catrien de Boer, Grants Analyst, or a provided designee City of Tukwila 6200 Southcenter Blvd Tukwila, WA 98188 IN WITNESS WHEREOF this Agreement has been executed by each Party on the date set forth below: City of Tukwila Signed by: E85532AD525E84CI 411" HCU601 BY . Thomas McLeod, Mayor May 27, 2026 Date APPROVED AS TO FORM BY CITY ATTORNEY 3/3/26. APPROVAL ON FILE. 8 Mug County DocuSigned by: E c,��U,CI� �lbL6dt,V' Director BY 6971F10C62DA49E... Christopher Stubbs, Deputy Division Director Solid Waste Division Date May 29, 2026 Docusign Envelope ID: 050A49F7-OC3A-463C-855C-B60355BCD123 Exhibit A Waste Reduction and Recycling Grant Scope of Work Applicant Information City: Tukwila Project Manager: Catrien de Boer Instructions for Completing the Scope of Work SOW Form The Scope of Work (SOW) form is designed to capture the key components of each task included in your project. This form may be completed for a single task or replicated for multiple tasks, depending on the structure and complexity of your project. Please complete all sections of the form using the definitions provided below to guide your responses. Task sections may be added or removed based on the nature of the overall project. Form Definitions Task Description: A summary of the task that includes the key initiatives, target audience, anticipated challenges, and strategies for addressing those challenges. This section should also describe how the task supports overall project goals and the expected impact on the community. Task Work Plan: A detailed outline of planned activities, associated timelines, responsible parties, required resources, and expected outcomes. This section should specify the steps and strategies to be used to achieve project goals and objectives. Task Performance Objectives: A list of measurable goals and key performance indicators (KPls), such as recycling rates, participation rates, event success metrics, or materials distributed. This section should also include methods for tracking and evaluating progress, as well as any deliverables to be submitted to King County by the end of the grant period. Task Impact Objectives: A description of the anticipated long-term impacts of the task, including potential changes in behavior, environmental benefits, economic outcomes, and community engagement. Broader goals may include reducing overall waste, increasing recycling rates, and promoting sustainable practices within the community. Task Evaluation: An explanation of the evaluation methods and criteria to be used in assessing task effectiveness, such as surveys, interviews, or waste diversion data. These evaluation components must be included in the final report. Scope of Work p.' -'» III: 11 Docusign Envelope ID: 050A49F7-OC3A-463C-855C-B60355BCD123 Please use this section to summarize your overall project goals, general plans, and key objectives. Description: The City of Tukwila will host events and provide outreach and education to schools/organizations, residents, and City staff about recycling and waste reduction. Over the next two years, we will host recycling/reuse collection events, lead food waste reduction and preservation workshops, organize organics diversion programs, and revamp internal recycling efforts. Budget Total: $74,220 Task Budget Task A — Recycling/Reuse Collection $12,000 Task B — School/Organization Waste Reduction and Recycling $30,000 Task C - Food Waste Reduction and Preservation $15,000 Task D — In -House Recycling and Waste Reduction $10,000 Task E — Organics Diversion and Education $7,220 Task A Please use this section to detail your project tasks. Task Title: Recycling /Reuse Collection Task Budget: $12,000 Task Description: Host up to eight events throughout the period of performance. The events will be coordinated by Tukwila Staff who will contract with vendors to collect and recycle or reuse the items. On- site staff will hand out educational materials which may include information on City recycling programs, Hazardous Waste Management Plan materials from King County, and any other materials deemed appropriate. The events will be promoted via the City's website, social media, monthly Hazelnut newsletter, and promotional flyers across the City. Task Work Plan: The City will host up to 8 recycling/reuse collection events collecting items which may include, but not limited to the following: - Tires, mattresses, plastic film, CFC appliances, Styrofoam, shredding, scrap metal, yard waste, textiles, and/or furniture. '. 2 Docusign Envelope ID: 050A49F7-OC3A-463C-855C-B60355BCD123 Events will happen throughout the period of performance, likely one per quarter starting in Q2. The events may include vouchers, drive-thru drop off at a location in Tukwila, household doorstep collection, or clothing swap. The City's intent is to make these events accessible and to reach as many residents as possible. Funding may be used for event supplies including but not limited to donation bins, clothing racks, and signage. It will also be used for graphic design and social media boosting. Task Performance Objective: The City plans to send out information about the recycling/reuse collection events in the City's monthly newsletter which gets mailed to all residents and businesses (7,200). The events will also be publicized on the City's website and social media pages. By hosting recycling/reuse collection events, Tukwila can reduce the amount of recyclable and/or reusable materials going to the landfill. The City plans to host up to eight recycling/reuse collection events. We expect 150 vehicles/households to bring recyclable and/or reusable materials to each event. Task Impact Objective: The materials collected will be diverted from the waste stream and processed for recycling and reuse. Some events will also provide an opportunity to recycle and properly dispose of moderate risk waste. Other grants from King County and Washington State Department of Ecology, as well as funds from the City of Tukwila, will pay for event expenses as well. In addition to diverting materials from the City's waste stream, attracting residents to events provides an opportunity to distribute educational material on City and King County recycling and moderate risk waste programs. The educational materials can enhance the knowledge of residents regarding recyclable materials, demonstrate the range of recycling/reuse opportunities, and improve behavior in the purchase, handling, and disposal of recyclable and reusable materials. Task Evaluation: These events will be evaluated according to the following metrics: Number of vehicles attending Volume of each material collected Task B Please use this section to detail your project tasks. Task Title: School/Organization Waste Reduction and Recycling Task Budget: $30,000 '. 3 Docusign Envelope ID: 050A49F7-OC3A-463C-855C-B60355BCD123 Task Description: The City of Tukwila will work with a consultant to provide technical assistance to help schools and organizations (commercial, non-profit, and multi -family) start or improve recycling/composting and waste prevention programs. Outreach and technical assistance may happen via email, telephone, mail, or on-site visits. Task Work Plan: The Consultant will offer assistance and tools based on organizations' needs that may include: presentations, tabling, on-site waste reviews or audits, assistance with hard -to -recycle items, and assistance with reducing waste. The Consultant will assist organizations with recycling, composting, and waste prevention. The Consultant will also provide technical assistance to schools interested in signing up for Washington Green Schools and/or retaining King County Green Schools status. We may purchase signs and posters, recycling and compost containers, and other supplies to support this task. We intend to highlight organizations and individuals in Tukwila who have excelled in recycling and waste reduction through the City's inaugural Earth Day event. We will purchase the awards for winners to recognize their waste reduction/recycling achievements. Task Performance Objective: The intent of this outreach is to increase awareness and knowledge among Tukwila schools and organizations about recycling, composting, and waste reduction strategies. Other performance objectives include: - Increase awareness among Tukwila schools/organizations of the benefits of recycling and/or composting, what is recyclable, and the technical assistance available from the City. - Work with schools/organizations to sign up for recycling and organics services. - Reduce waste produced by these organizations and ensure that they are recycling and/or composting the correct items onsite. - Provide assistance to all 5 Tukwila schools, including at least 10 on-site visits. - Provide assistance to 5 other organizations on an as -needed basis, including distributing materials to promote recycling and waste prevention. Task Impact Objective: - Reduce trash produced at all 5 schools. - Increase organics and recycling collection rates at all 5 schools. - Reduce contamination in recycling and organics containers at schools/organizations. Task Evaluation: The Consultant will follow-up with selected schools and organizations to see if they have implemented program changes and to determine which assistance measures were the most successful in changing recycling/composting-related behaviors. Other metrics will include: Docusign Envelope ID: 050A49F7-OC3A-463C-855C-B60355BCD123 - Number of organizations/schools assisted - Type and frequency of assistance provided (mail, on-site, other) - Number of presentations provided - Number of schools signed up for Washington Green Schools and/or retaining King County Green Schools status. - Recycling and composting rates - Contamination rates Task C Please use this section to detail your project tasks. Task Title: Il::d;:dd;:dd WastoIl:Rediucfiio in aind Il:Iireseirva11i� i�u Task Budget: $15,000 Task Description: Host food waste reduction and preservation workshops for residents of Tukwila and provide attendees with food waste reduction and/or food preservation kits. Translated information on giveaways will be provided as needed. The City will also create a tabling display and activity focusing on food waste reduction and/or preservation to use at in- person events. These workshops will be promoted via the City's website, social media, and monthly Hazelnut newsletter. Task Work Plan: The City, with help from consultants, environmental organizations, or contracted specialists, will host up to 15 workshops throughout Tukwila during the period of performance. We will develop and organize clear, accessible materials such as handouts, recipes, and visual aids that align with the workshop topics and provide value to participants. Free food waste reduction and/or preservation kits will be distributed to attendees. The food waste reduction kits may include but aren't limited to outreach materials, countertop compost containers, BioBag samples, ethylene absorbing pad, storage guides, chip clips, among other items. The food preservation kits may include but aren't limited to mason jars, recipe cards, thermometers, and more. City staff and the consultants will also attend up to 8 in-person tabling events throughout the area with displays and activities focused on food waste reduction and/or preservation. Funding will be used for graphic design and social media boosting. Task Performance Objective: Information will be promoted via the City's monthly newsletter ("The Hazelnut") which gets mailed to all residents and businesses (7,200) and possibly in the Tukwila Parks and Recreation Guide. The events will also be publicized on the City's website and social media pages. By hosting these workshops, the City can reduce the amount of food being wasted and educate residents on food waste reduction strategies. We plan to host up to 15 workshops. We expect 30 participants at each workshop. We anticipate educating approximately 400 people at the in-person tabling events. '.M, 5 Docusign Envelope ID: 050A49F7-OC3A-463C-855C-B60355BCD123 Task Impact Objective: The workshops will provide an opportunity for residents to learn how to effectively reduce food waste as well as provide tools to help them reach this goal. In addition to diverting materials from the City's waste stream, the workshops and tabling events provide an opportunity to distribute educational material on City and King County food waste reduction programs. Educational materials can enhance the knowledge of residents, demonstrate creative ways to reduce food waste, and improve behavior in the use and disposal of food. By the end of the workshops, participants leave equipped with practical tools, recipes, and strategies to reduce food waste in their own kitchens, fostering a culture of sustainability and mindful consumption in their communities. Task Evaluation: Metrics collected to measure success include: - Number of workshop participants - Number of people reached at tabling events - Workshop survey results measuring the increase in awareness and knowledge regarding food waste reduction and food preservation. Task D Please use this section to detail your project tasks. Task Title: II in IL...�ou„lls4ii" :Recy61ng aind WastoIl:Rediucfii� i�u Task Budget: $10,000 Task Description: The City seeks funding to purchase materials and equipment to improve internal recycling and waste reduction citywide. Strategies include: • Hosting workshops/presentations and activities for internal staff. • Ensuring waste stations with recycling and composting are present in City facilities and at internal City events. • Tabling at internal City events to provide waste reduction and recycling/composting outreach to City employees. • Providing tools/supplies to reduce collection barriers for custodial staff. Task Work Plan: This task will be managed by our internal Solid Waste Analyst in Public Works. Workshops and tabling may be provided by a Consultant. They will work with other City staff to set up waste stations (including recycling and composting) across City facilities, distribute materials %% Il M I ds ,_ �,ir,7, Docusign Envelope ID: 050A49F7-OC3A-463C-855C-B60355BCD123 throughout City buildings, lead trainings, and provide educational materials to City staff. We expect to purchase the materials for the following objectives: Waste reduction workshops/activities and tabling at internal City events: • Waste Reduction giveaways/incentives such as gift cards, reusable utensils, reusable bags, or other items for Citywide recycling outreach/waste reduction events • Display materials, such as tablecloth and retractable display Recycling and composting collection in City facilities and at internal events: • Recycling and Compost Bins • Compostable bags • Signage • Dollies • Scales Handouts and educational materials will be provided to City staff and at internal City events to promote recycling and waste reduction. Information/education will also be provided within the City's internal semi-monthly newsletter, "The Grapevine" sent to approximately 300 employees. Task Performance Objective: The City will host up to 8 workshops/presentations and activities to increase awareness and knowledge of recycling and waste reduction options within City facilities. General recycling and composting education as well as workshops will be publicized in the City's semi-monthly newsletter. Workshops will also be advertised through internal flyers. We anticipate approximately 25 employees at each workshop/activity. The City will table at 2 events educating approximately 75 people at each event. Waste stations including recycling and composting will be at up to 8 internal events where food is present. Task Impact Objective: The intent of this outreach is to increase awareness and knowledge among Tukwila staff about recycling and waste reduction strategies and to increase waste diversion. Other impact objectives include: Increase awareness among Tukwila staff about the benefits of recycling and composting. Reduce waste produced by the City and ensure that staff are recycling/composting the correct items onsite and bringing other items to proper recycling locations. Task Evaluation: '. 7 Docusign Envelope ID: 050A49F7-OC3A-463C-855C-B60355BCD123 Metrics collected to measure success include: • Number of workshop/presentation participants • Number of people reached at tabling events • Number of internal events with recycling and composting waste stations. • Weight of recycling and composting collected at internal special events. Task E Please use this section to detail your project tasks. Task Title: Organics Diversion and Education Task Budget: $7,220 Task Description: Provide educational opportunities throughout the period of performance to promote backyard composting. This will include up to 4 compost workshops including demonstrations on how to compost, different ways to compost, and the benefits of composing. Workshops will cover outdoor compost bins and worm bins. This task also includes funding to establish a community food scrap drop off program. Interested residents will sign up to participate and receive a welcome kit. Up to 6 drop-offs will be located around the City. Finally, the City will organize up to 4 tours of Cedar Grove for interested residents who want to learn about the composting process. All opportunities will be promoted via the City's website, social media, and monthly Hazelnut newsletter. Task Work Plan: First, the City, with help from consultants, environmental organizations, or contracted specialists, will host up to 4 workshops focused on organics diversion during the period of performance. We will develop and organize clear, accessible materials and guides that align with the workshop topics and provide value to participants. Workshop attendees may receive a compost bin, countertop compost container, and a set of BioBags. Second, the Solid Waste Analyst in Public Works will work with other City staff to set up food scrap drop-off bins at key locations around the City for community members to compost food scraps. They will coordinate logistics with our hauler, including mitigation measures to prevent contamination while promoting this service. The City may require residents to register for the community compost bin where they will receive a welcome kit including countertop compost container and a set of BioBags. Funding may be used for promotion, signs and locks for the carts. I Docusign Envelope ID: 050A49F7-OC3A-463C-855C-B60355BCD123 Third, City staff will coordinate with Cedar Grove to host a tour for interested residents to learn about the composting process. Other educational materials may be distributed to attendees. This will include securing date/time, transportation, waivers, and promotion. All opportunities will be promoted via the City's website, social media, and monthly Hazelnut newsletter. Funding will be used for graphic design and social media boosting. Task Performance Objective: The City will host up to 4 workshops and 4 tours to increase awareness and knowledge of composting. We anticipate approximately 15 attendees at each workshop/tour. We expect 50 households to register for the food scrap drop off program. The City will table at 2 events educating approximately 75 people at each event. Task Impact Objective: The workshops will provide an opportunity for residents to learn how to effectively divert organics waste as well as provide education and tools to help them reach this goal. In addition to diverting materials from the City's waste stream, the workshops and tabling events provide an opportunity to distribute educational material on City and King County organics programs. Task Evaluation: Metrics collected to measure success include: • Number of workshop participants • Number of tour participants • Number of people reached at tabling events • Number of community food scrap drop-off locations • Number of people registered for community food scrap drop-off program Docusign Envelope ID: 050A49F7-OC3A-463C-855C-B60355BCD123 Exhibit B 2026-2027 Waste Reduction & Recycling Grant Guidelines Program Eligibility The King County Solid Waste Division (SWD) has prepared a list of Re+ Action Ideas and Plug & Play Project Plans that expands on the Waste Reduction & Recycling (WRR) Case Studies shared in past grant cycles. These ideas include new creative and innovative project ideas that can be adopted for WRR Grant scopes of works (Attachment 3). The goal of this list is to offer additional ideas for waste reduction projects including, ideas for incorporating Equity and Social Justice into all of our work such as transcreating materials and signage into top spoken languages in King County. The list offers ideas for influencing waste prevention and recycling consistent with Title 10 of King County Code, the King County Strategic Climate Action Plan, and the King County 2024 Comprehensive Solid Waste Management Plan (Comp Plan), all of which have policies to achieve Zero Waste of Resources by 2030. SWD strongly encourages consideration of these projects in the development of grant proposals and encourages Cities to leverage WRR grant funds with multi -city projects. Grant funds may be used for a variety of WRR related programs consistent with the Comp Plan. Cities are encouraged to work together to leverage funds and have a greater influence on waste prevention and recycling. Cities may choose to use their funding on one program or a combination of programs. For WRR program ideas, please refer to the Re+ Action Ideas (Attachment 2), which includes the examples below. Sample Re+ Actions • Plug & Play Project Plans • Food Waste — Food rescue infrastructure investment—supporting hunger relief organizations and food banks with resources like food storage, trucks, etc. • Community - Establishing tool and other equipment libraries or other sharing initiatives, e.g., borrow party packs for picnics and birthday parties. • Paper/Plastic Recycling - Multi -family[ - Technical assistance and in-person outreach to increase recycling in multifamily complexes, with an emphasis of a multicultural and multilingual approach such as through Spanish speaking Facilitators and or use of other regularly spoken languages for a particular housing community. • Banning single -use items in dine -in restaurants and hotels, e.g., coffee cups, water bottles, mini personal care items, etc. • Conduct food waste audits and implement customized food waste recycling programs in economically and culturally diverse communities. MIIIIIIIIiii Docusign Envelope ID: 050A49F7-OC3A-463C-855C-B60355BCD123 The following are no eligible for funding: • Collection of garbage, except for residential garbage related to collection of recyclables. • Household Hazardous Waste (HHW) education programs. • Collection of any household hazardous waste items including, but not limited to: o Treated wood, paint, lead batteries, oil, gasoline, fluorescent light, and antifreeze. Cities should pursue fundingfor HHW collection or education programs through the King County Hazardous Waste Management Program (HazWaste) or the Washington State Department of Ecology Local Solid Waste Financial Assistance (LSWFA) Program. For questions about specific program eligibility or alignment with the Comprehensive Plan, please contact Annie DeCosta-Klipa at (206) 477-4563 or adecostaklipa(akingcounty.gov. You mayalso refer to Attachment 5 for additional guidance. Grant Administration Requests for Reimbursement: Cities must submit at least one request for reimbursement per year during the funding cycle, due no later than the last working day of February of the following year. Alternately, Cities may submit requests for reimbursement as frequently as quarterly. A Budget Summary Report Form, Expense Summary Report Form and Progress Report must be used when submitting requests for reimbursement and will be provided to Cities when the grant agreements are executed. Accrual Reporting: By the 2"d Friday of December, Cities must notify SWD of the amount of their total expenditures for work that has been completed in the previous year but for which a request for reimbursement has not yet been submitted so that SWD can accrue the amounts. Progress Reports Progress reports describing program activities, accomplishments, and evaluation results must accompany each request for reimbursement. All progress reports must be signed by a City official and be submitted via email. Amendments Amendments to grant Interagency Agreements (IAAs) are unnecessary unless the City wishes to significantly change its scope of work. In general, a significant change would be one in which the City wishes to add or delete a task from its scope of work. Amendments will only be approved if the proposed change(s) is/are consistent with and/or achieves the goals stated in the scope and falls within the activities described in the scope. A minor change, such as moving dollars between tasks, would only require written notification, which may be submitted via e-mail. However, the City should contact SWD when considering changes to their scopes to determine if an amendment is needed. 6'.\ _'» IIC 12 Docusign Envelope ID: 050A49F7-OC3A-463C-855C-B60355BCD123 Insurance t 1 rit P.O. Box 880,30 Exhibit C 2/9/2026 King County DNRP Solid Waste Division Attn: Annie DeCosta-Klipa 201 S Jackson St Seattle, WA 98104 Re: City of Tukwila King County Solid Waste Grant TukwiLa, WA 98 3,8, Fax 206 9754"426 Ref#: 16864��� ry�"w�unA.�F.t Evidence of Coverage The City of Tukwila is a member of the Washington Cities Insurance Authority (WCIA), which is a self-insured pool of over 160 public entities in the State of Washington. WCIA has at least $5 million per occurrence limit of liability coverage in its self-insured layer that may be applicable in the event an incident occurs that is deemed to be attributed to the negligence of the member. Liability coverage includes general liability, automobile liability, stop- gap coverage, errors or omissions liability, employee benefits liability and employment practices liability coverage. WCIA provides contractual liability coverage to the City of Tukwila. The contractual liability coverage provides that WCIA shall pay on behalf of the City of Tukwila all sums which the member shall be obligated to pay by reason of liability assumed under contract by the member. WCIA was created by an interlocal agreement among public entities and liability is self-funded by the membership. As there is no insurance policy involved and WCIA is not an insurance company, your organization cannot be named as an additional insured. Sincerely, Rob Roscoe Deputy Director cc: Marty Wine Catrien DeBoer, Tukwila Public Works Docusign Envelope ID: 050A49F7-OC3A-463C-855C-B60355BCD123 BUDGET SUMMARY REPORT FORM Exhibit D 2026-2027 King County SWD Waste Reduction & Recycling Grant City: Date: Address: Phone: Invoice #: Report Period: Preparer's Name: Contract #: Total amount requested this period: Total amount previously invoiced: Original contract amount: Total amount charged to date: Amount remaining for completion of interlocal: $ - Scope of Work Current Amount Task Description Budget Quarter Previously Remaining # (Task/title) Costs Invoiced Balance 1 $ - 2 $ - 3 $ - 4 $ - 5 $ - 6 $ - 7 $ - TOTALS $ - $ - $ - $ - For King County Use Contract # Project 1126942 Org 720122 Exp.Account 54150 Task 22.000' Purchase Order # Requisition # Receipt Supplier # Supplier Pay Site Invoice # Payment Type Total charges this period are approved for payment: $ Project Manager: Date Docusign Envelope ID: 050A49F7-OC3A-463C-855C-B60355BCD123 Exhibit E King County SWD Waste Reduction & Recycling Grant Expense Summary Form 2026-2027 City: Reimbursement Request # Date: Contract # Task Title & No. Vendor Date of Service Item Description Invoice No. Amount Paid Total 0