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HomeMy WebLinkAboutReg 2013-01-22 Item 8C - Report - City Administrator / 2012 Work Plan Status for 4th QuarterTO: City of Tukwila CITY ADMINISTRATOR REPORT Mayor Haggerton Councilmembers FROM: David Cline, City Administrator DATE: January 16, 2013 SUBJECT: Report for January 22, 2013 Regular Council Meeting Jim Haggerton, Mayor The City Administrator Report is meant to provide the Council, staff and community an update on the activities of the City and on issues that concern Tukwila. The report consists of information provided by the Executive Team, with editing and input by the City Administrator. Please let me know if you have any questions or need additional information about any of the following items, and please feel free to contact any of the department heads for additional information. I. Intergovernmental and Local Issues Update MEETINGS • Tukwila School District: City Administrator David Cline continued his monthly meetings with Dr. Mellody Matthes, Tukwila School District Interim Superintendent, to discuss issues in common between the City and the District. Other City staff members are also meeting with School District representatives to share resources and improve communication. • Chamber of Commerce: Mayor Haggerton, Council President Hougardy, the City Administrator and Economic Development Administrator attended the Chamber of Commerce lunch on January 11. The Chamber presented their annual business awards. • Enterprise Seattle: The City Administrator, Community Development Director, and Economic Development Administrator attended EnterpriseSeattle's annual economic forecast. EnterpriseSeattle announced it has changed its name to the Economic Development Council of Seattle and King County. The economists agreed that 2013 would be a better year than 2012 and that 2014 will be better than 2013. • Proposed Annexation of Area Q (North Highline Annexation): On January 10, the Boundary Review Board (BRB) held the third hearing on Tukwila's proposed annexation of Area Q and voted 8 -2 to deny it. The decision will be finalized on February 14 after the BRB staff prepares written findings for the decision. Property owners in the area had filed a petition to annex to Tukwila in June, and the City had filed a Notice of Intent to annex in August of 2012. The City is reviewing possible next steps and options on this issue. II. Department Updates MAYORS OFFICE • Strategic Planning: City Departments are finalizing their 2013 Work Plans, and Berk and Associates will be providing support as we develop the systems and tools necessary to align City efforts with the Strategic Plan. Work sessions with the City's Leadership Team will be held in the next several weeks. 279 City Administrator Report Page 2 HUMAN SERVICES • Community Outreach: Human Services staff members are providing orientations to a new Pediatric Dentistry business and a new Pastor in the Tukwila community. This includes introductions to other community partners, sharing demographics, and brainstorming ways to work together. • Human Services Advisory Board: The Human Services Advisory Board meeting on January 11 afforded an opportunity for exchange between the King County Housing Authority Executive Director, our Advisory Board, the Interim Superintendent of the Tukwila School District and the Human Services Manager. Discussion included the status of federal, state and local housing resources, homelessness issues, and innovative strategies being enacted by the Housing Authority. PUBLIC WORKS • Televising Council Meetings: The current schedule calls for system testing in February. Currently, audio and lighting upgrades are being installed, to be followed by electrical and audio /video cabling. The new system should be up and running by the end of the first quarter. DEPARTMENT OF COMMUNITY DEVELOPMENT (DCD) • New Permit System: CRW achieved the first milestone of the project with the successful installation of the Trakit program on Tukwila's server prior to the end of the year. This week follow -up will occur to discuss the mapping information needed, and DCD, PW, IT and Fire will continue to work together to develop a City wide master address list and update procedures. • Plant 2 Dredging Project: On January 11, DCD staff attended the kick -off of the dredging of the Duwamish River by the Boeing Company as part of the Duwamish Sediment Other Area and Southwest Bank Corrective Measure, required by Administrative Order on Consent issued to Boeing in 1994 by the U.S. Environmental Protection Agency under the Resource Conservation and Recovery Act. Approximately 59 acres of river bed are affected with approximately 200,000 cubic yards of dredged contaminated sediment to be removed. Clean soil will replace the removed contaminated sediments. Many federal and state agencies, local governments, two federally recognized tribes (Muckleshoot and Suquamish), and community groups have been involved in the development of the clean -up plan over the past 19 years. The clean -up is expected to take three years, with work stopping during fish migration times. The water dredged up with the sediment is filtered to remove contaminants before being returned to the river. PARKS AND RECREATION • Parks, Recreation and Open Space Plan: Staff completed the Request for Proposals (RFP) process to select a consultant to develop the Parks, Recreation and Open Space Plan. Over 30 solicitations were distributed and five proposals were received. A review committee reviewed and scored the five proposals to narrow the field to three consultants. These three were selected for a panel interview on January 15. A recommendation for consultant will move to the Community Affairs and Parks Committee and then to City Council for approval. • Duwamish Hill Preserve: A grant from 4Culture in the amount of $10,000 has been awarded for the Duwamish Hill Preserve Phase II Archaeological Survey. 280 City Administrator Report Page 3 TUKWILA POOL — METROPOLITAN PARK DISTRICT (MPD) • Parking Lot & Access Improvements Project: Project completion and closeout is currently in process. The overall scope of this project included, concrete work, asphalt paving, striping and minor restoration landscaping. The work performed by the contractor was excellent quality, and they demonstrated flexibility in accommodating the other trades of the entire Capital Project. The final stages of paving and striping were completed last week completing the project. • Locker Room Flooring: The new floor looks great and provides a water tight, non -slip, visually appealing surface that is comfortable to walk on and much easier to maintain. This is a highlight of the renovated locker rooms. • Construction Update: Plumbing fixtures have been installed in the locker rooms, and most all equipment is installed and running. The boiler system was turned on and has been running since January 14, heating the building once again. Flooring is scheduled to take a week and begin on January 21. The pool liner will be installed after that in conjunction with the heat exchanger project. There are a great many details that need to be completed by contractors and in -house by staff, and the project is progressing nicely. • Construction Schedule: Due to the long lead time on the heat exchanger, which was an unforeseen condition, project completion is being pushed back for the soft opening. Given the current delivery and installation times predicted for the heat exchanger and associated work, the pool will re -open no sooner than February 19, 2013. POLICE • Crisis Intervention Training: Since 2011 officers have been sent to Crisis Intervention Training. This month 12 officers will be involved in the training, which is sponsored by the Criminal Justice Training Commission (CJTC) and funded with state grant monies. CJTC offers two courses, an 8 -hour basic course and a 40 -hour advanced course. Both courses focus on providing tools and strategies to recognize, understand, and de- escalate situations involving persons influenced by mental or behavioral disabilities. Tukwila is one of the few King County jurisdictions that is sending all officers and supervisors to the 8 -hour training. Recognizing and dealing with unstable persons when they are in crisis is a real and sometimes dangerous challenge. Although the training does not make the officers field psychologist or mental health counselors or guarantee positive results every time, it does provide useful tools that help keep us and the subjects safer and which may help bring a confrontational situation to a peaceful outcome. III.Responses to Council /Citizen Inquiries • Follow -up from City Council meetings by topic area: • Request for information regarding mobile cafes (April 16, 2012). This issue will be addressed as part of proactive code enforcement in 2013. • Issues with loose dogs at Joseph Foster Memorial Park (June 11, 2012). Regional Animal Services of King County (RASKC) enforces issues with loose dogs in parks. If it is an in- progress incident that needs an immediate response, the Police Department will respond and call RASKC as needed. All other problems or issues should be reported directly to RASKC as part of Tukwila's contract for animal control services. • Historical plaque at Joseph Foster Park (September 24, 2012). Historical plaques have been placed throughout the City, and over the years, some of the plaques have needed to be replaced or updated. This particular plaque is being updated and is expected to be replaced in 2013. 281 City Administrator Report Page 4 • "Dogs on Leash" signs at parks (October 8, 2012). Parks Maintenance staff had some signs in the inventory and has placed them in parks; additional signs have been ordered and will be installed in 2013. • Issues at Tent City (November 5, 2012). The Police Department has monitored and tabulated the calls for service associated with tent city. We will conclude an after action report regarding lessons learned. This report will be on file and will be used for discussions regarding any future hosting of tent city. The idea is to use this information to establish controls to mitigate further issues. • Excessive and aggressive panhandling at Bartell's (November 5, 2012). Staff from the Police Department notified Bartell's about partnering on this issue. They were advised of our criminal trespass agreement which allows the police officers to contact and warn individuals loitering on Bartell's private property. This warning is in the form of a criminal trespass warning, which, if violated, can result in an arrest. The Tukwila International Boulevard police team is monitoring the situation. • Concerns about individuals at local Chevron station. Request for further outreach to businesses (November 5, 2012). The Tukwila International Boulevard bike team has been contacting the businesses on TIB in an effort to engage and educate them on how to better work with the Police Department in reporting crime. This is an ongoing effort that will require constant reminders and focus. 282 2012 City -Wide Work Plan - Fourth Quarter Update The City of Tukwila, in the spirit of partnership with its community, is preserving and enhancing a vibrant and healthy quality of life by providing caring, effective and efficient service. As stewards of our community, we are dedicated to the following core values: Service, Quality, Caring, Respect, Integrity, Excellence The projects will be influenced by, within each tier. PRIORITY PROJECT DEPARTMENT(S) STATUS AS OF DECEMBER 31, 2012 Tier 1 - High Priority Projects 1. City -Wide Strategic Planning Mayor, All Departments On December 10, City Council adopted a Resolution No. 1784, adopting the City's Strategic Plan. City leadership and staff will be putting the City's Vision, "The City of Opportunity — The Community of Choice" into action /implementation as plans are developed and Council goals are established for 2013 and beyond. Steering, Staff and Executive Committee meetings were held throughout the fourth quarter. Staff Open Houses were held in October, and a Council Workshop /Public Open House was held on November 8. Community engagement continued throughout the quarter as the Plan took shape and went through numerous drafts and reiterations. On November 26, Berk and Associates provided an overview of the draft Plan to City Council, Staff and Council meeting attendees. The 2013 -2014 adopted budget includes implementation funding. 2. Biennial Budget 2013 -2014 Finance, All Departments The 2013 -2014 Budget was adopted on December 3, with a key priority of financial sustainability and a focus on crime reduction, especially on Tukwila International Boulevard. The budget document was distributed to Council on January 7, 2013. A press release will be included in the February issue of the Tukwila Reporter. The budget process began with the Council retreat and included workshops in May, September and October. As the budget was developed, the process was discussed with staff, the Administration and Council on numerous occasions, with final review occurring in November, which included a public hearing. a. Facilities Plan Community Development, Public Works The adopted 2013 -2018 Capital Improvement Program (CIP) was adopted on December 3 and continues funding for several important capital projects such as Interurban Avenue and Boeing Access Bridge repairs, and includes funding for residential neighborhoods, and an examination of all city facilities with a focus on public safety and a creation of a funding plan. b. Compensation & Benefits Review Human Resources Per Council Adopted policies, the non - represented COLA wage adjustment and benefit schedule for 2013 will be brought forward to the Finance and Safety Committee in February 2013. Page 1 2012 City -Wide Work Plan - Fourth Quarter Update PRIORITY PROJECT DEPARTMENT(S) STATUS AS OF DECEMBER 31, 2012 c. Vehicle & Equipment Replacement Fund Public Works, Fire, Police, others The adopted 2013 -2014 Budget includes vehicle and equipment replacement funding. All departments worked together to help reduce fleet costs by 10 %. Replacement funds were continued in the budget for an important Police Records Management System. All police, fire and public work vehicles are now accounted for in the replacement fund. 3. Tukwila Village Economic Development The City Council approved the Disposition and Development Agreement (DDA) on October 22 and the Development Agreement (DA) on December 10. The developer and City co- hosted a community meeting for input on the design of the plaza and commons at Foster High School on November 28. The King County Library System hosted two community meetings on the design of the new Tukwila Library. 4. Tukwila International Boulevard - Focus Police, Economic Development, Community Development The Community Policing Team focused their efforts on the Tukwila International Boulevard (TIB) corridor. They have been achieving great success in identifying and interdicting street -level crime with the use of the new video surveillance equipment. The new Neighborhood Resource Center (NRC) has been the hub of crime fighting efforts and continues to be a great resource. Working with two TIB motels to establish and implement the voluntary compliance criteria of the Chronic Nuisance Ordinance. Funding was increased in the 2013 -2014 Police budget to implement additional crime reduction strategies along TIB. 5. Tukwila South Public Works, Finance, Community Development Segale Properties realigned the connection point for Segale Drive C to match the newly realigned Southcenter Parkway as part of their Public Works permit. a. Southcenter Parkway Extension Public Works The new road was opened to traffic on November 21. The formal ribbon cutting ceremony was held on December 14. b. Accounting Protocols Finance, Community Development, Mayor The deadline for establishing accounting protocols has been extended and will be readdressed in the first half of 2013. 6. Major Planning Efforts a. Department of Community Development Community Development i. Southcenter Plan Community Development At the October 25 meeting, the Planning Commission made unanimous recommendations on the Comprehensive Plan chapter, Southcenter Subarea Plan, Southcenter Design Manual and new Tukwila Municipal Code Chapter 18.28. Staff will be completing SEPA review of the documents and will return to the Council with a proposed work plan for Council review in the 1st Quarter. ii. Orillia Road Annexation Community Development The Tukwila City Council approved the Interlocal Agreement (ILA) on October 1. The City forwarded the ILA to King County for action on October 23. iii. Northwest Potential Annexation Area Community Development The Boundary Review Board (BRB) held a final public hearing on January 10, 2013 and voted 8 -2 to deny Tukwila's Annexation of Area "Q ". The decision will be finalized on February 14 after the BRB staff prepares written findings for the decision. Property owners in the area had filed a petition to annex to Tukwila in June, and the city had filed a Notice of Intent to annex in August of 2012. Page 2 2012 City -Wide Work Plan - Fourth Quarter Update PRIORITY PROJECT DEPARTMENT(S) STATUS AS OF DECEMBER 31, 2012 b. Utilities i. Surface Water, Water, Sewer Plans Public Works The final draft plans will be brought to the Utilities Committee in early 2013. ii. Solid Waste Management Public Works The King County Solid Waste Interlocal Agreement is expected to move through committee and Council in early 2013. c. Regional Fire Authority Review (RFA) Fire, Mayor The Regional Fire Authority discussions have been placed on hold for 2 -3 years. 7. Improve Communication All Departments Several areas of the City's 2012 Strategic Plan identified the need for greater outreach and communication with a wide range of stakeholders: residents, businesses, service providers and employees. City Departments including Human Services, Police, Fire, Parks and Recreation and others are taking broader steps to improve our connections with many of these groups. Community meetings have utilized translators for our culturally diverse residents, and we have worked with service providers (Somali Community Services Coalition, Refugee Women's Alliance, Neighborhood House, Global2Local, Tukwila Pastors, and Tukwila School District) by supporting mutual information exchanges to better serve our community in the areas of health access, needs identification, holiday help and emergency preparedness. a. Review Televising Council meetings Public Works Audio and lighting upgrades, along with the new video system, should be installed and ready for testing in February 2013. b. Internal and External All Departments Regular on -going meetings with department representatives and administration have resulted in better collaboration. Staff from administration have participated in various departmental meetings as a way to share information and collect feedback. Police Department staff continue to meet with representatives from the Somali community to engage in relationship building and crime prevention. 8. Council Process a. Consent Agenda City Clerk The City Council approved use of an enhanced Consent Agenda process on April 2. Since that time, the Consent Agenda has been consistently used for routine matters, allowing the Council to spend more time on complex issues. Since the inception of the new process, 35 items have been referred from a Council Committee to the Consent Agenda, and 3 items have been referred by the Council President to the Consent Agenda. 2012 City -Wide Work Plan - Fourth Quarter Update PRIORITY PROJECT DEPARTMENT(S) STATUS AS OF DECEMBER 31, 2012 b. Continued Records Transparency City Clerk MULTI - DEPARTMENT PUBLIC RECORDS REQUEST FULFILLED — 1/1/12 - 12/31/12 Coordinated by the City Clerk's Office Requestor Category Number of Requests Responsive Records Tukwila Residents 12 requests from 6 residents Non Tukwila Residents 20 1,089 pages, 3 CDs, 9 links to Digital Records Center (DRC) 679 pages, 8 links to DRC to 345 different documents Attorneys 12 2,033 pages, 15 CDs Commercial Entities 22 879 pages, 8 CDs Total staff time for the 66 requests = 636.25 hours at a cost of $29,971.57* Total time for City Attorney's Office = 155.40 hours at a cost of $20,249.00 *Information provided from the Public Records Request Project Accounting Code used in timecard reporting. Tier 2 — Priority Projects STATUS AS OF DECEMBER 31, 2012 9. Major Capital Projects a. Transit Center Public Works The right -of -way and design is being finalized, with a bid award anticipated by the 2 "d quarter of 2013. b. Andover Park West Public Works The design and construction will be tied with the Transit Center. c. Design of 42nd Avenue — Phase 3 Public Works The design will be completed by the end of 2013. i. Under- grounding Policy Decision Public Works The Council decided not to underground 42 "d Avenue Phase 3 and requested a longer term review of the undergrounding policy, and options for future projects will be forthcoming. 10. Metropolitan Park District Support (MPD) Parks and Recreation Staff continues to provide support to the Metropolitan Park District (MPD), most notably with the management of the capital improvement project that started in November 2012. Staff also continues to research and respond to MPD Board requests and provide support to the Tukwila Pool Advisory Committee. 11. Emergency Management Implementation Fire, All Departments City staff members from all departments attended the emergency management training held at Fire Station 51 on October 30 conducted by the Washington State Emergency Management Division on Public Assistance. The Police Department provided names for staffing of the Emergency Command Center (ECC) positions and will focus on continuing training for those positions. 12. Federal & State Agenda Council, Mayor Elected officials and City staff continue to remain active in state and federal relations that are directly in support of the City's Legislative agenda. Although there were no trips to Olympia or Washington D.C., telephone calls and email are exchanged on a regular basis to keep legislative communications open. 13. Aerospace Alliance Mayor, Economic Development The City participated in development of the Alliance's action plan and continues to attend progress review meetings. Page 4 2012 City -Wide Work Plan - Fourth Quarter Update 14. Quasi - Judicial Activities a. Sounder Station Community Development The City is in the process of reviewing the building permit. The Tukwila City Council approved the Unclassified Use Permit last quarter. Sound Transit submitted revisions to the building permit on November 27, and the City is in the process of reviewing the changes. b. Tukwila Village Community Development The Department of Community Development participated in reviewing the Development Agreement. We are waiting for submittal of the design review application. 15. New Permit Software Community Development, Fire, Finance, PW, IT The Department of Community Development negotiated a contract with CRW that provides: • 5 additional seats of the program at no additional cost (25 for the price of 20) • Field users (code enforcement & inspectors) do not count against those seats • Citizen Response Module for free ($10,000 savings) • $15,000 eCityGov Alliance Discount • Maintenance cost increases limited to an average of 2.5% per year for at least 10 years • Allows us to offer the benefits of electronic permitting to our customers Implementation has started and the kickoff meeting will be held in January. Staff will return to Council with a technology fee proposal to cover the capital costs of the program when it is available to our customers. A Trakit user group has been started to share information with the other cities in our area. Five other cities attended the first meeting on November 1; the next meeting will be in January. 16. Tukwila Levee Repairs & Maintenance Public Works There was substantial completion of the removal of all Super Sacks from the levee and all Hesco containers from the West Valley Highway side. Green River Trail patching and paving will be completed in the 2nd Quarter of 2013. 17. Tukwila Urban Center Access — L.I.D. #33 Public Works, Finance Final payment has been issued to Atkinson Construction. Preliminary appraisals and assessment role development is scheduled for completion by the end of January 2013. Formal project close -out, cost accounting and acceptance, assessment roll hearings and bond issuance should be completed by the end of the second quarter 2013. Page 5 2012 City -Wide Work Plan - Fourth Quarter Update Page 6 Tier 3 — Future Projects STATUS AS OF DECEMBER 31, 2012 18. Design of Pedestrian Bridge (2013) Public Works Design will be completed by the end of 2013. 19. Parks, Recreation & Open Space (2013) Parks and Recreation Staff completed the Request for Proposals (RFP) process by sending information to over 30 consultants. Five proposals were submitted and reviewed by an internal review panel and scoring process. The top three consultants will be interviewed in January 2013. 20. Comprehensive Plan Update (2015) Community Development, Others The Planning Commission forwarded their recommended changes to the Southcenter chapter to the Council for consideration along with the other elements of the Southcenter Plan. The Utilities, Transportation, Capital Facilities and Natural Environment Chapters are scheduled for review in 2013. Projects Not on the Work Plan Tourism Promotion Area (TPA) Economic Development The staff presented an overview of a Tourism Promotion Area (TPA) to the Finance and Safety Committee on June 5. The Finance and Safety Committee determined that additional due diligence was necessary. After the Tukwila Village development agreement was approved in December, staff from the Department of Community Development and the City Attorney's Office began additional due diligence. This item is scheduled to come to the Finance and Safety Committee in the 1st quarter of 2013. Historic Preservation /Landmarks ILA and Ordinance DCD, Parks An ordinance was adopted on November 5. The Mayor's Office will need to appoint a member to the Landmarks Commission prior to their hearing any Tukwila applications. Page 6