HomeMy WebLinkAbout06-019 - IBI Group - Tukwila Transit Center DesignSUPPLEMENTAL AGREEMENT NUMBER 22
TO
CONSULTANT AGREEMENT NUMBER 06-019 CV)
THIS SUPPLEMENTAL AGREEMENT is entered into between the City of Tukwila,
Washington, herein -after referred to as "the City", and IBI Group, hereinafter referred to as "the
Consultant", in consideration of the mutual benefits, terms, and conditions hereinafter specified.
The City desires to supplement the agreement entered into with the Consultant and executed on,
February 23, 2006 and identified as Agreement No. 06-019. All provisions in the basic
agreement remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
1. Time for Performance, shall be amended as follows:
The Consultant shall perform all services and provide all work product required pursuant
to this Agreement by June 30, 2015, unless an extension of such time is granted in
writing by the City.
2. Payment, shall be amended as follows:
A. A total of $71,320.73 contract fund remaining from the Design Phase shall be
reallocated to the Construction Phase, in order to address the unanticipated civil
engineering design issues during the Construction Phase.
B. The maximum amount payable under this agreement is also herein reduced to
$1,750,425.00.
DATED this J15-1"- day of ,E C1 o,.h, Jay- , 201, "(
CITY OF TUKWILA
CONSULTANT
By:
Printed Name:le.A. v!
Title: � r °l.._ c'R]✓
/6 1aat16ft -S
06-019(u)
Council Approval 12/2/13
SUPPLEMENTAL AGREEMENT NUMBER 21
TO
CONSULTANT AGREEMENT NUMBER 06-019 (')
THIS SUPPLEMENTAL AGREEMENT is entered into between the City of Tukwila,
Washington, herein -after referred to as "the City", and IBI Group, hereinafter referred to as "the
Consultant", in consideration of the mutual benefits, terms, and conditions hereinafter specified.
The City desires to supplement the agreement entered into with the Consultant and executed on,
February 23, 2006 and identified as Agreement No. 06-019. All provisions in the basic
agreement remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
1. Scope of Services, is hereby changed to include work described in Attachment B for On -
Call Construction Support services on the Tukwila Transit Center, Andover Park West
Street and Water Improvement project.
2. Payment, shall be amended as follows:
A. Payment for the work provided by the Consultant shall be made as provided on
Exhibit "C" attached hereto, provided that the total amount of payment to the Consultant
shall not exceed $80,000 without express written modification of the Agreement signed
by the City. The maximum amount payable under this agreement as supplemented
inclusive of all fees and other costs is now $1,790,922.
3. Time for Performance, shall be amended as follows:
The Consultant shall perform all services and provide all work product required pursuant
to this Agreement by December 31, 2014, unless an extension of such time is granted in
writing by the City.
DATED this r° day of 4a
,20 '3.
CITY OF TUKWILA CONSULTANT
Jim Hag • n, Mayor
By:
Printed Name: 7ctv ( L a V c l l ee_-
Title: 01VtC4UV' 1( ( 7(2.o),
/ 5 fp/ a crie./6 /N- S
IBI
GROUP
ATTACHMENT B
Scope of Work
Agreement No 06-019; City Project No 90610402, 98810404, 99840105
Tukwila Transit Center; Andover
Park West & Water Improvement
Project
On -Call Construction Support
Services
Prepared for City of Tukwila
by IBI Group
November 18, 2013
IBI GROUP SCOPE OF WORK
TUKWILA TRANSIT CENTER; ANDOVER PARK WEST & WATER IMPROVEMENT PROJECT
ON-CALL CONSTRUCTION SUPPORT SERVICES
Prepared for City of Tukwila
Table of Contents
Introduction 1
Task 16: Construction Administration Support Services 1
Assumptions 1
Work Activities 1
November 18, 2013
IBI GROUP SCOPE OF WORK
TUKWILA TRANSIT CENTER; ANDOVER PARK WEST & WATER IMPROVEMENT PROJECT
ON-CALL CONSTRUCTION SUPPORT SERVICES
Prepared for City of Tukwila
Introduction
This scope of work includes services to provide on-call construction phase support services on
design and architectural fronts, defined in the following sections and necessary to accomplish
the work by the City.
The following scope describes the work to be conducted and assumptions and deliverables to be
provided. The term "Consultant" or "Consultant Team" refers to IBI Group and its team of sub -
consultants including KPFF, Shannon & Wilson, Nakano Landscape Architects, and Tres West
Engineers. "City" refers to the City of Tukwila, the client organization responsible for the project.
Task 16: Construction Administration Support Services
This supplemental agreement includes services related to On -Call Construction Support
services. The Consultant conducts these services at the request of the City to support
construction of the project. Support services shall include but not be limited to architectural,
urban and landscape design and aesthetic elements of the project as well as environmental
hazards, geotechnical review and other specialty expertise by the design team. Special
Provisions sections are included in the work activities below for reference to more detailed
information about the support services and areas of work to be performed.
Assumptions
Work under this task shall consist of providing support to the City's Construction Team during
the construction phase for the project as described below. We will work under the direction of the
City's Construction Project Manager.
Work Activities
16.1 Project Management
Work under this task includes the following:
• Consultant shall submit monthly invoicing and progress reports
• Consultant shall execute all sub -consultant supplemental agreements
• Consultant shall coordinate and manage all sub -consultant work, including ad hoc
meetings as necessary to resolve RFIs (Requests for Information)
• Consultant shall communicate proactively with the City including calls and ad hoc
coordination meetings as necessary
• Consultant shall conduct all necessary quality management activities such as
checking and coordinating all design reviews and review of all submittals to the City
16.2 Submittal Review
The following design elements identified within the Special Provisions for this project require
specialized review and approval:
November 18, 2013 1
IBI GROUP SCOPE OF WORK
TUKWILA TRANSIT CENTER; ANDOVER PARK WEST & WATER IMPROVEMENT PROJECT
ON-CALL CONSTRUCTION SUPPORT SERVICES
Prepared for City of Tukwila
16.5 Construction Meetings
The Consultant will attend various Project related meetings for this task. Work under this task
may include the following:
• Attend the Pre -construction Conference
• Attend coordination and progress meetings with the Contractor, City staff, project
stakeholders or utility providers, when requested by the City
• Attend construction meetings and field reviews when requested by the City
16.6 Deliverables
Items provided by the Consultant may include:
• Documentation from site meetings, changes, RFI responses and field directives
• Sketches and drawings to support change requests
November 18, 2013
3
IBI GROUP SCOPE OF WORK
TUKWILA TRANSIT CENTER; ANDOVER PARK WEST & WATER IMPROVEMENT PROJECT
ON-CALL CONSTRUCTION SUPPORT SERVICES
Prepared for City of Tukwila
• Shop drawings of architectural and landscape architectural elements related to
custom transit shelter, transit center planters, and transit plaza areas (see Sections
8-26, 8-27, 8-30 through 8-53)
• Submittals for all attachments to the transit shelters including but not limited to
electrical and communication access points, CCTV cameras, Tight fixtures.
• Samples for architectural and landscape architecture elements related to custom
transit shelters (see Sections 8-26, and 8-30 through 8-53)
• Selection of stone features for the transit plaza areas (see Section 8-27)
• Mockups of architectural elements related to custom transit shelter, transit center
planters, and transit center features (see Sections 8-26, 8-27, 8-30 through 8-53)
• Additional civil, electrical and structural submittals as requested by City's
Construction Project Manager
16.3 Pre -installation Conferences
The following products are identified within the Special Provisions for this project as requiring
pre-installation/pre-construction conferences with the City and Contractor(s):
• Architectural elements related to customer transit shelter, transit center planters,
and transit center features (see Sections 8-30, 8-32, 8-33, 8-35, 8-50, 8-51, and 8-
53)
Work under this task may include the following:
• Attendance at pre -installation conferences with installers, manufacturers or
fabricators as required for the particular activity to review progress or other
construction activities, preparations and coordination requirements
• Coordination with City on scheduling of pre -installation conferences, review of
Contractor's proposed attendees, agenda, and participation in the meeting
16.4 General Construction Support Services
Work under this task shall include performing construction support for the architectural, urban
and landscape design, and other engineering support services as requested during construction.
Specific items of work may include the following:
• Responding to Contractor's requests for Information
• Provide design review and recommendations on proposed Contractor change
orders, substitutions or other construction changes
• Provide design support and recommendations for Field Directives to the City
Construction Team
• Review tests results to confirm compliance with requirements specified when
requested by the City to assist with solutions to problems.
• Review shop and site mockups to demonstrate aesthetic effects, verify material
selections from Sample submittals, to review installation coordination and to confirm
compliance with specified installation requirements
• Support the City in preparation for Disputes Review Board meetings as needed.
• Support the City in schedule review and updates, as needed.
• Support the City in public outreach, as needed.
November 18, 2013 2
EXHIBIT C
Fee
The Consultant shall provide on-call services on a Time and Materials basis for the not -to -
exceed amount of $80,000. The Consultant shall invoice the on-call construction support
services for each of the City's project numbers to comply with the funding sources of the project.
November 18, 2013 1
SUPPLEMENTAL AGREEMENT NUMBER 20
TO
CONSULTANT AGREEMENT NUMBER 06-019 (-e)
THIS SUPPLEMENTAL AGREEMENT is entered into between the City of Tukwila,
Washington, herein -after referred to as "the City", and IBI Group, hereinafter referred to as "the
Consultant", in consideration of the mutual benefits, terms, and conditions hereinafter specified.
The City desires to supplement the agreement entered into with the Consultant and executed on,
February 23, 2006 and identified as Agreement No. 06-019. All provisions in the basic
agreement remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
1. Time for Performance, shall be amended as follows:
The Consultant shall perform all services and provide all work product required pursuant
to this Agreement by December 31, 2013, unless an extension of such time is granted in
writing by the City.
DATED this 5 day of Ng9k , 20 /3 .
CITY OF TUKWILA
Jim Hag on, Mayor
CONSULTANT
By:
uO ( l—Gc v c -t'(
Printed Name:
Title:
/ -0(7 ‘2,q e./6//v.4--e_s
SUPPLEMENTAL AGREEMENT NUMBER 19
TO
CONSULTANT AGREEMENT NUMBER 06-019 (c2)
THIS SUPPLEMENTAL AGREEMENT is entered into between the City of Tukwila,
Washington, herein -after referred to as "the City", and IBI Group, hereinafter referred to as "the
Consultant", in consideration of the mutual benefits, terms, and conditions hereinafter specified.
The City desires to supplement the agreement entered into with the Consultant and executed on,
February 23, 2006 and identified as Agreement No. 06-019. All provisions in the basic
agreement remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
1. Scope of Services, is hereby changed to include work described in Attachment A for
additional design work on the Tukwila Transit Center Project.
2. Payment, shall be amended as follows:
A. Payment for the work provided by the Consultant shall be made as provided on
Exhibit "B" attached hereto, provided that the total amount of payment to the Consultant
shall not exceed $23,650 without express written modification of the Agreement signed
by the City. The maximum amount payable under this agreement as supplemented
inclusive of all fees and other costs is now $1,710,922.
DATED this
CITY OF TUKWILA
day ofj L&j/
Jim Hagge , Mayor
,20 ! .
CONSULTANT
By:
Printed Name: ?&`- J I L Cl U ((e e—
Title: 1J IC-
ATTACHMENT A
City of Tukwila
TUKWILA TRANSIT CENTER AND ANDOVER PARK
WEST IMPROVEMENTS
PHASES 2 AND 3: ADDITIONAL SERVICES
SCOPE OF WORK
MAY 31, 2013
IBI
GROUP
IBt GROUP SCOPE OF WORK
TABLE OF CC
May 31, 2013
T :INTS
PHASES 2 AND 3: ADDITIONAL SERVICES 1
Task ll:Construction Documents. .—..-....__._....—__.~.....~~,---_.....~.--~......_—�--�l
Task 12: Cost EG1im808s~.........._........—.~......_._~^,.^^^.~~.--.........'~--~..,.---~2
Task 15: ROW Acquisition,—'....~... --......--~''.~.~~3
SCHEDULE AND FEE 4
IBI GROUP SCOPE OF WORK
City of Tukwila
TUKWILA TRANSIT CENTER AND ANDOVER PARK WEST IMPROVEMENTS
PHASES 2 AND 3: ADDITIONAL SERVICES
PHASES 2 AND 3: ADDITIONAL SERVICES
The Tukwila Transit Center and Andover Park West Improvements (TTC/APW) scopes of work
have been expanded to provide additional services that have been identified during Phases 2 and
3. During the development of the civil design, additional design services are required for preparation
of signal improvements at Baker Boulevard including countdown timers and updates to the
pedestrian access ramps and pedestrian push buttons to meet current ADA guidelines. Additional
design services for replacement of the existing traffic loops scope was expanded to include field
investigation of existing infrastructure, new loops and infrastructure as directed by the City to
maintain the functionality of signal detection systems. Additional work was identified during Task 15
Right of Way Acquisition services to include redesign of the median on Andover Park West to
accommodate changes to existing driveway configurations on the eastside and mitigate impacts
caused by the proximity of the new transit center bus pull-out lane.
The following additional services have been identified, covering in general:
• Additional field work and design for signal detection systems at Baker, Strander and
Tukwila Parkway to minimize construction impacts of utility conflicts.
• Additional design of new signal countdown timers and new pushbuttons at Baker
Blvd. to minimize construction impacts with other utility work in the vicinity.
• Additional design services including stormwater review and reassessment, median
redesign and additional landscaping, electrical and civil design changes for the
driveway reconfigurations.
IBI Group management and oversight for all activities are included in the tasks under which the
work will be completed.
The following scope describes the work to be conducted, assumptions and deliverables to be
provided.
Task 11: Construction Docume is
As identified in the previous scope of work submitted for Additional Services, this task includes
design development (60%) and final (100%) design plans and specifications for civil, urban design,
landscape architecture, ITS/communications, and electrical systems.
During the 100% design process, new issues and conflicts have been identified.
ASSUMPTIONS
• Design revisions will be incorporated into the final bid documents. If this cannot be
achieved due to schedule constraints, the design revisions will be included in a single
bid addendum.
WORK ACTIVITIES
11.8 Existing Detection
May 31, 2013
IBI
GROUP
IBI GROUPSCOPE OF WORK
City of Tukwila
TUKWILA TRANSIT CENTER AND ANDOVER PARK WEST IMPROVEMENTS
PHASES 2 AND 3: ADDITIONAL SERVICES
The previous worincluded design of new loops to replace the existing traffic loops in kind
and reuse the existing infrastructure of conduits and junction boxes. It was identified during
the development of the signal design plans that the existing traffic loop layout does not meet
the current City standard for traffic signal loops. Additional work includes field investigation of
existing loop locations at Strander, Baker and Tukwila Parkway as there is limited
documentation of the existing infrastructure and coordination and review with City signal
technician of plans and infrastructure. Investigation of conduit pathways, loop cable routing
and new infrastructure requirements will be reviewed in the field to minimize conflicts during
construction. Channelization plans will be modified to show additional junction boxes and
conduit, new cabling to controller cabinets and coordination with City staff on usage of
existing junction boxes where possible and compliance with City standards. Specifications
and bid items will be prepared.
11.9 Signal Design
Work includes the modification of Plans and Specifications for integration of new countdown
pedestrian signal heads and Accessible Pedestrian Signal (APS) pedestrian pushbuttons to
upgrade the Baker Blvd intersection to current ADA guidetines where possible. Work includes
review of the Manual on Uniform Traffic Control Devices (MUTCD) for clarification of
requirements and/or recommendations for APS pushbuttons for discussion and coordination
with the City. Field review and verification will be performed to minimize conflicts during
construction of new pedestrian signals and ramps with existing junction boxes and signal
poles. Verification and replacement of City supplied material product recommendations for
both APS pedestrian pushbuttons and countdown pedestrian signal heads will be reviewed
for compliance with currently available models. Plans and specifications will be prepared for
the design of the new pushbuttons and countdown head timers as well as coordination and
integration of a video detection controller system for the signal at Andover Park W and
Tukwila Pkwy for temporary video detection during construction.
Additional coordination with PSE on the location of signal loop conduit shown on the Plans to
accommodate the new Iocation of a PSE power vault will be required.
Specifications and bid items for signal improvements will be on three bid schedules, based on
the location of the signal work.
DELIVERABLE(S)
° Final Plans and specifications will include updateto design with the incorporation of
the tasks identified above or incorporated into a single bid addendum.
Task 12: Cost Es6 1latc.)
Cost estimates will need to be updated to reflecthe design revisions outlined in this Scope of Work
for tasks 11 and 15. The bid items, bid schedule, Division 10 and the construction estimate will be
updated to include the revisions.
ASSUMPTIONS
• Information will be prepared in WSDOT format for Unit Price bidding.
May 31, 2013
Page 2
IBI GROUPSCOPE OF WORK
May 31, 2013
City of Tukwila
TUKWILA TRANSIT CENTER AND ANDOVER PARK WEST IMPROVEMENTS
PHASES 2 AND 3: ADDITIONAL SERVICES
WORK ACTIVITIES
12.2. 100% Cost Estimating
The Consultant will update the current cost estimate and other deliverable documents as
described in the deliverables list below based on the civil, electrical and landscape design
revisions detailed in this Scope of Work.
DELIVERABLE(S)
• Unit price construction cost estimates
• Updated Division 10
• Updated Bid Schedules (3)
Task 15: ROW Acquis tion
The ROW Acquisition scope of work was added during Phases 2 and 3 Additional Services to
provide assistance to the City for ROW acquisition services. During the acquisition negotiations with
property owners additional services were identified for the modification of driveways on Andover
Park West and for a driveway connection between two adjacent properties. Upon further discussion
with the City and property owners additional design services were identified for construction and
modification of the driveways including civil, landscape and electrical design.
ASSUMPTION(S)
• All utilities easements, permits, and clearing will be handled by the City.
WORK ACTIVITIES
Work will be in accordance with the WSDOT Local Agencies Guidelines and by reference the
WSDOT Right of Way Manual.
15.3. Andover Park West Median Modifications
As part of the Phases 2 and 3 Additional Services, the City identified a need to mitigate
access impacts from the proximity of the new transit pull-out lane to the southern driveway to
the Open Frame site. Design will include reconfiguration of the median north and south of the
access to provide full access to the northern driveway to the Open Frame site with medians
to maintain safe and orderly vehicle movements while restricting unsafe movements from
nearby driveways to other businesses. This will include revisions to civil, landscape, irrigation
and electrical plans and specifications as identified below.
15.3.1. Civil
Updates to the civil plans and specifications to address access management to
the Open Frame site. This includes reassessment and updates to the
stormwater requirements and calculations and attendance at meetings with
property owners and the City to discuss modifications to access and
alternatives. Exhibits of design alternatives will be prepared for discussion and
Page 3
IBI GROUPSCOPE OF WORK
City of Tukwila
TUKWILA TRANSIT CENTER AND ANDOVER PARK WEST IMPROVEMENTS
PHASES 2 AND 3: ADDITIONAL SERVICES
review. Preparation of additional revisions for PSE vault relocation, cos
estimates and preliminary parking modifications to the parcels will be prepared.
15.3.2. Landscape
Preparation of updated design of the Iandscape and irrigation plans and
specifications to address the modifications to the median for access
management.
15.3.3. Electrical
Preparation of updated design of street Iighting to address modifications of
driveway access, and revisions of the median. Electrical plans will be updated
to include the revisions.
DELIVERABLES
° Updated plans and specifications with the above revisions to be included in the Bid
Set or an Addendum as schedule allows.
SCHEDULE E AND FEE
Phases 2 and 3 Additional Services work will begin upon approval by the City. Bid and
Construction Support as defined in the Phases 2 and 3 Scopes of Work dated November 11,
2011 will be finalized and submitted to the City in a future submission,
The fee for the project has been prepared for the tasks outlined in this document for
Additional Services.
The estimated fee for the work is summarized below:
TTC/APW Improvements Additional Services: Roadway Task 11 $6'240
TTC/APWlmprovements Additional Services: Roadway Task 12 $2'410
TTC/APW Improvements Additional Services: ROW Acquisitions Task 15 $14.800
Total fee including reimbursable expenses: $23,650
May 31, 2013
Page 4
IBI GROUP SCOPE OF WORK
APPEN
IX.
City of Tukwila
TUKWILA TRANSIT CENTER AND ANDOVER PARK WEST IMPROVEMENTS
PHASES 2 AND 3: ADDITIONAL SERVICES
FEE SUMMARY
May 31, 2013
IBI
GROUP
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11.9 Signal Design
Landscape Design
Urban Design
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Task 12: Cost Estimates (60% and 100%)
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2013-06-06 5:24 PM
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06-019(r)
Council Approval N/A
SUPPLEMENTAL AGREEMENT NUMBER 18
TO
CONSULTANT AGREEMENT NUMBER 06-019 Cr
THIS SUPPLEMENTAL AGREEMENT is entered into between the City of Tukwila,
Washington, herein -after referred to as "the City", and IBI Group, hereinafter referred to as "the
Consultant", in consideration of the mutual benefits, terms, and conditions hereinafter specified.
The City desires to supplement the agreement entered into with the Consultant and executed on,
February 23, 2006 and identified as Agreement No. 06-019. All provisions in the basic
agreement remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
1. Time for Performance, shall be amended as follows:
The Consultant shall perform all services and provide all work product required pursuant
to this Agreement by August 30, 2013, unless an extension of such time is granted in
writing by the City.
DATED this�A day of in a
CITY OF TUKWILA
,2013 .
CONSULTANT
By:
Printed Name: CA LA L CA VC, f i e
Title:
84 16/4r/sze,5
06-019(q)
Council Approval N/A
SUPPLEMENTAL AGREEMENT NUMBER 17
TO
CONSULTANT AGREEMENT NUMBER 06-019 (G'
THIS SUPPLEMENTAL AGREEMENT is entered into between the City of Tukwila,
Washington, herein -after referred to as "the City", and IBI Group, hereinafter referred to as "the
Consultant", in consideration of the mutual benefits, terms, and conditions hereinafter specified.
The City desires to supplement the agreement entered into with the Consultant and executed on,
February 23, 2006 and identified as Agreement No. 06-019. All provisions in the basic
agreement remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
1. Time for Performance, shall be amended as follows:
The Consultant shall perform all services and provide all work product required pursuant
to this Agreement by April 30, 2013, unless an extension of such time is granted in
writing by the City.
DATED this o day of 2e- -h , 20/.2, .
CITY OF TUKWILA CONSULTANT
Printed Name: Fcuu A LoA5c _AI8e____
Title:
tc-e-c-IvO c - t.() t ci1c�
d a (6/AM-cS
06-019(P)
Council Approval 9/4/12
SUPPLEMENTAL AGREEMENT NUMBER 16
TO
CONSULTANT AGREEMENT NUMBER 06-019 (e)
THIS SUPPLEMENTAL AGREEMENT is entered into between the City of Tukwila,
Washington, herein -after referred to as "the City", and IBI Group, hereinafter referred to as "the
Consultant", in consideration of the mutual benefits, terms, and conditions hereinafter specified.
The City desires to supplement the agreement entered into with the Consultant and executed on,
February 23, 2006 and identified as Agreement No. 06-019. All provisions in the basic
agreement remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
1. Scope of Services, is hereby changed to include work described in Exhibit A for
additional design work on the Andover Park West project.
2. Payment, shall be amended as follows:
A. Payment for the work provided by the Consultant shall be made as provided on
Exhibit B attached hereto, provided that the total amount of payment to the Consultant
shall not exceed $86,450 without express written modification of the Agreement signed
by the City. The maximum amount payable under this agreement as supplemented
inclusive of all fees and other costs is now $1,687,272.
da -
DATED this L day of�eiYlz.,�(�
CITY OF TUKWILA
,20/c% .
CONSULTANT
By:
Printed Name: ()AUL LAVA- LLZ-t
Title: .311‘t‘QE&Nt`
City of Tukwila
ANDOVER PARK WEST IMPROVEMENTS
PHASE 2: FINAL DESIGN ADDITIONAL SERVICES
SCOPE OF WORK
AUGUST 10, 2012
IBI
GROUP
IBI GROUP SCOPE OF WORK
TABLE OF CONTENTS
August 10, 2012
PHASE 2: FINAL DESIGN — ADDITIONAL SERVICES 1
Task 11: Construction Documents 1
Task 12: Cost Estimates (60% and 100%) 2
Task 15: ROW Acquisition 3
SCHEDULE AND FEE 4
Pagel
IBI GROUP SCOPE OF WORK
August 10, 2012
City of Tukwila
ANDOVER PARK WEST IMPROVEMENTS
PHASE 2: FINAL DESIGN ADDITIONAL SERVICES
PHASE 2: FINAL DESIGN - ADDITIONAL SERVICES
The Andover Park West Improvements scope of work has been expanded to provide additional
services that have been identified during the development of the Phase 2 Final design. During the
development of the civil design, additional design services are required to prepared the final design
documents (100%) for Andover Park West improvements in order to finalize design documentation
including utility conflicts, land acquisition and cost information to the City that allows for future
bidding of the project.
The following additional services have been identified, covering in general:
• Right of Way (ROW) Acquisition primarily focused on Right of Entry for no
compensation.
• Potholing of the corridor and updated survey plans.
•
Civil and Landscape updates related to gas line conflicts, line of sight conflicts, and
extension of project limits.
IBI Group management and oversight for all activities are included in the tasks under which the
work will be completed.
The following scope describes the work to be conducted, assumptions and deliverables to be
provided.
Task 11: Construction Documents
As identified in the previous scope of work submitted for Phase 2, this task includes design
development (60%) and final (100%) design plans and specifications for civil, urban design,
landscape architecture, ITS/communications, and electrical systems.
During the 60% design process, new issues and conflicts have been identified.
ASSUMPTIONS
• Updates to Civil plans to resolve driveway line of sight and gas line conflicts are
covered in existing Civil design scope for the roadway and waterline replacement
design.
• PACE will hire and manage a potholing sub -consultant.
WORK ACTIVITIES
11.6. Potholing
Several potential utilities conflicts for the roadway and waterline design have been identified.
In order to resolve these conflicts, potholing at locations approved by the City is required in
order to complete the roadway and waterline design and mitigate utility impacts during
construction. KPFF will review the potholing results and update the civil plans to reflect the
utility location information received.
PACE will hire a potholing subcontractor to perform the field work and coordinate and
manage the effort. Traffic control plans and any permits required to complete the work are
IBI
GROUP
IBI GROUPSCOPE OF WORK
City of Tukwila
ANDOVER PARK WEST IMPROVEMENTS
PHASE 2: FINAL DESIGN ADDITIONAL SERVICES
included. PACE will update the survey plans with the updated utility information and provide
an updated base plan to the design team for incorporation.
11.7. Utility Conflicts
Plans will be updated to reflect the results of the potholing utility conflicts. An existing PSE
gas line is located along the east side of Andover Park West from Baker Blvd to Strander
Blvd in the vicinity of the new sidewalk and landscape design with curbside trees.
An existing telephone line is also located along the east side of Andover Park West between
Baker Blvd and Strander Blvd. A decision will be made by the City as to which, if any utility
relocates will be done or if modifications to the street tree plans is needed depending on the
results of the potholing.
11.8. Existing Detection
The City has existing traffic loops and video detection at the intersection of Baker Blvd. and
Andover Park West and at the north and south limits of the project at Strander Blvd and
Tukwila Parkway. The existing loops and the conduit and j -boxes will be impacted by
Andover Park West improvements and the new pavement overlay. IBI will work with the City
to prepare plans for the installation of new loops and infrastructure using City standard details
and prepare specifications and bid items for the work. The existing video detection will be
replaced. IBI will work with the City to identify the equipment and include the new system
components in the specifications and bid items. The City will be responsible for installation,
testing and integration of the new video detection equipment as well as signal timing updates
to accommodate the lane reconfigurations along Andover Park West.
DELIVERABLE(S)
• Draft 100% Design package will include updates to design with the incorporation of
the tasks identified above.
• Updated Survey plans (PACE)
Task 12: Cost Estimates (60% and 100%)
Cost estimates will need to be updated to reflect the new design that resolves the issues outlined
above. Per City direction, cost estimates have also been updated from the original scoped CSI
format to WSDOT format for all disciplines.
ASSUMPTIONS
• Information will be prepared in WSDOT format for Unit Price bidding.
WORK ACTIVITIES
12.2. 100% Cost Estimating
The Consultant will update the current cost estimate will be updated to reflect based on the civil and
landscape design updates.
DELIVERABLE(S)
• Unit price construction cost estimates for 100% documentation
August 10, 2012
Page 2
IBI GROUPSCOPE OF WORK
City of Tukwila
ANDOVER PARK WEST IMPROVEMENTS
PHASE 2: FINAL DESIGN ADDITIONAL SERVICES
Task 15: ROW Acquisition
The ROW Acquisition scope of work has been added to provide assistance to the City under the
Phase 2 Andover Park West Improvement project, for ROW acquisition services. The objective of
this task is to assist the City with ROW acquisitions. Work to be performed includes the preparation
of legal documents detailing the ROW acquisition necessary along Andover Park West for
construction of a new sidewalk, landscape improvements, and fire hydrant replacement. The
general approach will be as follows:
Obtain a Right of Entry for no compensation. A Right of Entry agreement will be utilized to allow
for access to the private properties for landscaping improvements and for repair to existing
commercial driveways to accommodate the new roadway grading and sidewalk improvements. In
addition, upgrades to existing and new fire hydrants will be required and a right of entry will be used
to perform the work.
ASSUMPTION(S)
• All forms and conveyance documents will be based on WSDOT templates.
• There are no relocations for this project.
• No sign relocations will be required for this project.
• All utilities easements, permits, and clearing will be handled by the City.
• No compensation is anticipated for these ROEs; however, should property owners
refuse the ROE and the area is deemed necessary for the completion of the project,
additional scope to cover Temporary Construction Easement negotiations is
included.
• Commercial parcels typically have multiple parties in interest. All parties in interest
will be addressed in clearing title.
• IBI Group will be responsible for oversight and any coordination required with the City
for acquisitions.
• Assumed ROE to TCE transition for three sites.
WORK ACTIVITIES
State and/or federal funds are involved in this project requiring strict adherence to Federal
Highways Administration policies and procedures as well as all applicable federal, state and local
laws including, but not limited to the Uniform Relocation Assistance and Real Property Acquisition
Policies Act of 1970 and its amendments, 49CFR Part 24, and state Revised Statutes. Work will be
in accordance with the WSDOT Local Agencies Guidelines and by reference the WSDOT Right of
Way Manual.
15.1. Right of Entries
The project involves two (2) parcels, which are all commercially zoned properties, as follows:
• Parcel #0223100070 (Property Owner: Garfield Southcenter; Property Tenant(s):
REI, Bed Bath & Beyond, etc.)
• Parcel #0223100075 (Property Owner: O'Brien Autogroup; Property Tenant(s):
ACURA)
August 10, 2012
Page 3
IBI GROUPSCOPE OF WORK
City of Tukwila
ANDOVER PARK WEST IMPROVEMENTS
PHASE 2: FINAL DESIGN ADDITIONAL SERVICES
• Parcel #0223100020 (Property Owner: OpenFrame; Property Tenant(s): ACME
Bowl)
Due to the critical path nature of the acquisitions, IBI will lead the oversight of the acquisition
process to ensure acquisitions move forward at the rate required to meet overall project
schedule requirements. Weekly status calls with UFS will be held with updates forwarded to
the City on a biweekly basis unless a critical path issue is identified, in which case the City
would be notified immediately.
15.2. Right of Entry to Temporary Construction Easement
During the negotiation process, one or more of the above parcels' owners may refuse to
grant a ROE. A TCE would be the next step. If a TCE becomes necessary, additional scope
and fee is included and work would be authorized by the City. This task includes work to
transition Right of Entries to Temporary Construction Easements and will require additional
negotiations, additional survey to stake the appraisal sites, appraisals, and review appraisals.
IBI will lead the oversight of the process to ensure this task moves forward at the rate
required.
15.3. Shared Driveways Design
As a part of the negotiations for acquisitions as identified by property owners, a shared
driveway may be designed linking Parcels 0223000020 and 0223100010 to provide for better
access to these properties.
15.3.1. Civil
Updated design will also include reconfiguration of west access to Southcenter
Annex (Parcel 0223000020) and northwest access to the Open Frame property
(Parcel 0223100010). Work also includes coordination with Landscape Design
team.
15.3.2. Landscape
Additional updates to landscape design will be required for the driveway
reconfigurations to allow for adequate line of sight and driveway access.
DELIVERABLES
• Bi -Weekly status reports (IBI/UFS)
• Detailed written diary for the parcel (UFS)
• Documents required to clear any liens or encumbrances (UFS)
•
A complete record including all files will be provided at the close of negotiations
(UFS)
SCHEDULE AND FEE
Phase 2 Additional Services work will begin upon approval by the City. Phase 3 as defined in
the Phase 2 Scope of Work dated November 11, 2011 will be refined during this time and
finalized with the City prior to the development of a fee proposal. In order to meet strict City
budgeting requirements, this work will be split into two discrete budgets for the roadway
August 10, 2012
Page 4
IBI GROUPSCOPE OF WORK
City of Tukwila
ANDOVER PARK WEST IMPROVEMENTS
PHASE 2: FINAL DESIGN ADDITIONAL SERVICES
improvements and waterline replacement. These efforts will be shown clearly on invoicing
under the correct City budget line items.
The fee for the project has been prepared for the tasks outlined in this document for Phase 2
Additional Services.
The estimated fee for the work is summarized below:
Phase 2 — APW Improvements Additional Services: Roadway $32,109
Task 6: Technical Memorandum for Phases 1 a and 1 b of this project has been completed and
shows an amount remaining of $10,544 that is being carried forward to this task and will be applied
to the additional services fee request reducing the total design budget for this effort from $42,653 to
the amount shown above.
Phase 2 — APW Improvements Additional Services: ROW Acquisitions $37,353
Phase 2 — APW Improvements Additional Services: Potholing $13,818
Phase 2 — Waterline Improvements Additional Services: Potholing $3,170
August 10, 2012
Page 5
IBI GROUP SCOPE OF WORK
City of Tukwila
ANDOVER PARK WEST IMPROVEMENTS
PHASE 2: FINAL DESIGN ADDITIONAL SERVICES
APPENDIX
FEE SUMMARY
August 10, 2012
IBI
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REDUCED BY AMOUNT CARRIED FORWARD FROM CONTRACT 06-019 SUPPLEMENT L FOR PROJECT 88-RW04
TOTAL PROJECT COST
8/14/2012 4:25 PM
sry Master 2012-08-14v2.xisx
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8/14/2012 4:25 PM
2012-08-14v2.xlsx
AP W_P2rdwy-add-srv_Ma
06-019(o)
Council Approval 9/4/12
SUPPLEMENTAL AGREEMENT NUMBER 15
TO
CONSULTANT AGREEMENT NUMBER 06-019 (e)
THIS SUPPLEMENTAL AGREEMENT is entered into between the City of Tukwila,
Washington, herein -after referred to as "the City", and IBI Group, hereinafter referred to as "the
Consultant", in consideration of the mutual benefits, terms, and conditions hereinafter specified.
The City desires to supplement the agreement entered into with the Consultant and executed on,
February 23, 2006 and identified as Agreement No. 06-019. All provisions in the basic
agreement remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
1. Scope of Services, is hereby changed to include work described in Attachment A for
additional design work on the Tukwila Transit Center Project.
2. Payment, shall be amended as follows:
A. Payment for the work provided by the Consultant shall be made as provided on
Exhibit "C" attached hereto, provided that the total amount of payment to the Consultant
shall not exceed $65,970 without express written modification of the Agreement signed
by the City. The maximum amount payable under this agreement as supplemented
inclusive of all fees and other costs is now $1,600,822.
*
DATED this (P day of
CITY OF TUKWILA
,201a .
CONSULTANT
By:
Printed Name: PAV % LAA1.134-4../de
Title: Pt RE -CA
/5d ' Z16,iV S
City of Tukwila
TUKWILA TRANSIT CENTER FINAL DESIGN PHASES 3 AND
4 ADDITIONAL SERVICES
SCOPE OF WORK
AUGUST 10, 2012
IBI GROUP SCOPE OF WORK
TABLE OF CONTENTS
PHASE 3: FINAL DESIGN — ADDITIONAL SERVICES 1
TASK 3. ROW Acquisition 1
TASK 7. Construction Documents 3
TASK 8. Cost Estimates (60% and 100%) 5
SCHEDULE AND FEE 5
August 10, 2012 Page i.
IBI GROUP SCOPE OF WORK
City of Tukwila
TUKWILA TRANSIT CENTER FINAL DESIGN PHASES 3 AND 4 ADDITIONAL SERVICES
PHASE 3: FINAL DESIGN - ADDITIONAL SERVICES
The ROW Acquisition scope of work has been expanded to provide additional services under the
Phase 3, Task 3: Right of Way Acquisitions work. This additional scope was identified by the City
and consultants during an acquisitions status review and next steps meeting held in June 2012.
TASK 3. ROW Acquisition
The objective of this task is to assist the City with ROW and easement acquisitions. Work to be
performed includes the preparation of legal documents detailing the ROW acquisition necessary
along Andover Park West to accommodate the new Transit Center, assist with purchase offers, and
negotiate final agreements. The general approach will be as follows:
Obtain a Temporary Construction Easement (TCE). TCEs will be utilized for building the transit
center, and any rework of private utilities and providing an area for temporary sidewalks during
construction. When compensation for TCEs is required, an appraisal of the property and an
appraisal review will be performed. Right of way plans will show the TCEs and legal descriptions
prepared.
Obtain a Permanent Easement or Fee Simple (ROW) Take. Permanent easement or Fee Simple
takes will be utilized for the transit stops. The compensation for this type of restrictive easement will
likely cost the same as a fee simple acquisition.. The southbound stop will require a permanent
transit easement, a fee simple take will be pursued for the northbound transit stop.
Obtain a Right of Entry. A Right of Entry will be required at the Firestone sight to complete
restoration of the site after demolition of the canopy, restoration will include paving and striping of
parking spots.
Universal Field Services (UFS) has been engaged as a sub -consultant to IBI Group to perform the
acquisition work. Allen Brackett Shedd will perform the appraisals and Granger Company, a
WSDOT approved Review Appraiser will prepare the Appraisal Review reports. IBI will continue to
manage these sub -consultants throughout the ROW acquisitions process.
ASSUMPTIONS
The following work will be performed by IBI Group and its sub -consultants.
• All forms and conveyance documents will be based on WSDOT templates.
• UFS will coordinate with Granger Company for both the Southbound stop permanent
easement and the Northbound stop right of way assessments as well as the
Temporary Construction Easements that will be compensable.
• There are no relocations for this project.
• No sign relocations will be required for this project.
• All utilities easements, permits, and clearing will be handled by the City.
• Commercial parcels typically have multiple parties in interest. All parties in interest will
be addressed in clearing title.
August 10, 2012
IBI
GROUP
IBI GROUPSCOPE OF WORK
City of Tukwila
TUKWILA TRANSIT CENTER FINAL DESIGN PHASES 3 AND 4 ADDITIONAL SERVICES
• The City will record all documents and will pay property owners and/or lien
holders/encumbrances for any property or property rights acquired for this project.
• UFS will provide certification prep and review.
• Right of Entry required for construction work at the Firestone site is covered under the
previous scope of work for the Transit Center Phase 4: Final Design.
• The documents for the TCEs at Open Frame and Westfield will assume a parking
impact and will be compensable. No Parking Impact Study is planned at this time.
Additional fees will be negotiated with the City if a Parking Impact Study is required.
WORK ACTIVITIES
State and/or federal funds are involved in this project requiring strict adherence to Federal
Highways Administration policies and procedures as well as all applicable federal, state and local
laws including, but not limited to the Uniform Relocation Assistance and Real Property Acquisition
Policies Act of 1970 and its amendments, 49CFR Part 24, and state Revised Statutes. Work will be
in accordance with the WSDOT Local Agencies Guidelines and by reference the WSDOT Right of
Way Manual.
3.4. Temporary Construction Easements and Right of Entry
The following parcels, which are all commercially zoned properties, will require TCEs as follows:
• Parcel 0223100010 (Property Owner: Open Frame; Property Tenant: California Pizza
Kitchen) — this site will require two TCEs: 1) for the construction of the transit center
stop and will impact parking and 2) for the construction of the improved plaza with
redesigned landscaping elements that include an extension of the Owner's irrigation
system. The TCEs prepared during Phase 4, will be updated to reflect revised
footprints and impacted areas. The appraisal and review appraisal will be updated to
reflect these changes.
• Parcel 9202470010 "Parcel A" (Property Owner: Westfield; Property Tenant:
Southcenter Mall) — this site will require one TCE for the construction of the transit
center stop and will impact parking. The TCE prepared during Phase 4, will be updated
to reflect revised footprints and impacted areas. The appraisal and review appraisal will
be updated to reflect these changes.
Parcel 9202470010 "Parcel G" (Property Owner: Westfield; Property Tenant:
Firestone) — this site will require one TCE for the construction of the transit center stop
and will impact parking. The TCE prepared during Phase 4, will be updated to reflect
revised footprints and impacted areas. The appraisal and review appraisal will be
updated to reflect these changes.
Parcel 9201470010 "Parcel G" (Property Owner: Westfield; Property Tenant:
Firestone) — this site will require one ROE for the restoration of the Firestone site after
demolition of the existing canopy. The ROE will include paving and parking stall
striping.
3.5. Permanent Transit Easement
The City has provided additional documentation and agreements that were prepared in 1991 and
2005 that require dedication of easements for the existing southbound transit stop, existing signal
infrastructure and sidewalks. In order to capture the required land to construct the Southbound
August 10, 2012 Page 2
181 GROUPSCOPE OF WORK
City of Tukwila
TUKWILA TRANSIT CENTER FINAL DESIGN PHASES 3 AND 4 ADDITIONAL SERVICES
Transit Center stop, the legal description, ROW plan and appraisal prepared during Phase 4 will be
updated to reflect the property previously required to be dedicated to the City. Some additional
dedication may be required for the new southbound transit stop beyond the current transit
easement. UFS will negotiate this easement with the property owner at Parcel #9202470010
"Parcel A and G" (Property Owner: Westfield; Property Tenant: Southcenter Mall).
3.6. Right of Way Plans and Easement Updates - PACE
The right of way plans will be revised to accurately show the previously required easement
dedications and any additional easement requirements for each parcel. Additional survey work will
be required for the appraisals to paint and stake the proposed permanent easements, fee simple
takes and temporary construction easements.
3.7. Acquisitions Oversight
Due to the critical path nature of the acquisitions, IBI will lead the oversight of the acquisition
process to ensure acquisitions move forward at the rate required to meet overall project schedule
requirements. Weekly status calls with UFS will be held with updates forwarded to the City on a
biweekly basis unless a critical path issue is identified, in which case the City would be notified
immediately.
DELIVARABLES
• Updated Right of Way Acquisition Table (PACE)
• Updated Right of Way Plans (PACE)
• Legal documents for property acquisition (PACE)
• Bi -Weekly status reports (UFS/IBI)
• Documents required to clear any liens or encumbrances (UFS)
• A complete record including all files will be provided at the close of negotiations (UFS)
TASK 7. Construction Documents
During the design process, some issues and conflicts have been identified and affect the ability of
the team to complete a draft 100% package for City review. Additional services to address these
issues/conflicts have been identified and are detailed below.
7.2 100% Design
In order to complete the final 100% bid -ready set of plans and specifications, additional work to
resolve discovered issues or conflicts have been identified. The identified additional work will be
included in the draft 100% set submitted to the City in order to ensure a complete review is made
possible. These issues have impacted the project schedule. A revised schedule will be prepared
and submitted to the City for their review and comment to reflect these additional services.
7.2.1 Civil
7.2.1.1. PSE Vault Rebuild Southbound and Northbound Transit Stops: The
existing PSE vault located at the south end of the southbound transit stop
will be rebuilt to eliminate the conflict with the expansion of the
August 10, 2012 Page 3
IBI GROUPSCOPE OF WORK
City of Tukwila
TUKWILA TRANSIT CENTER FINAL DESIGN PHASES 3 AND 4 ADDITIONAL SERVICES
southbound transit stop. The existing PSE vault located north of the
mall's entrance on Andover Park West will also be rebuilt to eliminate the
conflict with the widening of Andover Park West for the Northbound
Transit stop. The design and construction work will be performed by PSE.
The consultant will incorporate into the 100% design documents changes
to the grading and pavement design to reflect this revised vault rebuild by
PSE and the coordination with PSE on the design.
7.2.1.2. PSE Vault Relocation: The existing above ground PSE switches in the
plaza area of the southbound transit stop will be relocated to improve
pedestrian circulation through the plaza and stop. The consultant will
incorporate into the 100% design documents a revised design for the
plaza area that incorporates the clearance requirements for the above
ground switches as well as the PSE design for the layout of the new
underground vaults. This will include coordination with PSE on the design
requirements for the switches and vaults.
7.2.2 Landscape Architecture
7.2.2.1. PSE Vault Rebuild Southbound and Northbound Transit Stops: The
consultant will incorporate into the 100% design documents and updated
landscape design to reflect the impacts of the PSE vault rebuild and
transit extension.
7.2.2.2. PSE Vault Relocation: The consultant will incorporate into the 100%
design documents an updated landscape design that reflects the new
trellis design and the revisions to the plaza elements.
7.2.3 Urban Design/Architectural Design
7.2.3.1. PSE Vault Rebuild Southbound and Northbound Transit Stops: The
consultant will incorporate into the 100% design documents a
reconfigured southbound stop layout for the King County Metro requested
extension. Sidewalk layout and transit stop elements will be updated.
7.2.3.2. PSE Vault Relocation: The consultant will incorporate into the 100%
design documents a reconfigured southbound pedestrian plaza design for
the Southbound Transit Center stop to reflect moving the PSE vaults from
curbside to the back of the plaza adjacent to the Southcenter mall parking
lot. This will require design of a new unique trellis structure to
accommodate the PSE clearance requirements around the switches and
vaults, as well as reconfiguration of the plaza elements.
7.2.5 Structural
PSE Vault Relocation: The consultant will incorporate into the 100% design documents
a reconfigured foundation design to support the new trellis design.
7.2.8 Geotechnical
The consultant will develop up to four specifications sections to include Handling and
Disposal of PCB -containing Materials, Handling and Disposal of Lead -coated
Materials, Unknown Hazardous and Contaminated Substances, and Health and
Safety. This work effort will also include review of civil drawings to verify that
references to HBMS and/or Phase II ESA are included.
August 10, 2012 Page 4
IBI GROUPSCOPE OF WORK
City of Tukwila
TUKWILA TRANSIT CENTER FINAL DESIGN PHASES 3 AND 4 ADDITIONAL SERVICES
7.3 Potholing
Several potential utilities conflicts for the Transit Center design have been identified. In
order to resolve these conflicts, potholing at locations approved by the City, is required
in order to complete the design and mitigate utility impacts during construction. KPFF
will review the potholing results and update the civil plans to reflect the utility location
information received.
PACE will hire a potholing subcontractor to perform the field work and coordinate and
manage the effort. Traffic control plans and any permits required to complete the work
are included. PACE will update the survey plans with the updated utility information
and provide an updated base plan to the design team for incorporation.
DELIVERABLES
• Draft 100% Design Plans, Specifications and Bid items submittal for the disciplines
identified above will incorporate these additional scope items
TASK 8. Cost Estimates (60% and 100%)
Because of the additional design work identified above, the 100% submittal will be expanded to
include additional cost estimate items not included in the previous scope.
ASSUMPTIONS
• Information will be prepared in WSDOT format for Unit Cost bidding
WORK ACTIVITIES
8.2 100% Cost Estimating
8.2.1 The Consultant will update the 100% cost estimate to include geotechnical elements to
support the removal of PCB- and lead -containing materials and the additional design
change identified above..
SCHEDULE AND FEE
Phase 3 and Phase 4 Additional Services work will begin upon approval by the City. Phase 5
Bid and Construction Support as defined in the Phase 4 Scope of Work dated November 11,
2011 will be refined during this time and finalized with the City prior to the development of a
fee proposal. In order to meet strict City budgeting requirements, this work will be split into
two discrete budgets. These efforts will be shown clearly on invoicing under the correct City
budget line items.
In addition, this section will identify the completed tasks from Phase 3 for which the budget
will be moved forward to cover some of the cost of additional services. Previous acquisitions
sub -consultant CERTIFIED Land Services is no longer under contract for this work, so the
remaining budget previous approved for their work has also been identified.
The fee for the project has been prepared for the tasks outlined in this document for Phase 3
and 4 Additional Services. The estimated fee for the work is summarized below:
Phase 3 — Tukwila Transit Center: ROW Acquisition Add'I Services $48,321
August 10, 2012 Page 5
IBI GROUPSCOPE OF WORK
August 10, 2012
City of Tukwila
TUKWILA TRANSIT CENTER FINAL DESIGN PHASES 3 AND 4 ADDITIONAL SERVICES
The value for all identified additional services for acquisitions work totals $55,957. The value
remaining under the previous approved acquisitions scope totals $7,636. The value shown above
for additional services has been reduced by the previous approved total value remaining.
Phase 4 — Tukwila Transit Center: Additional Services $5,530
Phase 3: Final Design Services Task 2: Design Report Update has been completed, and the budget
remaining for this effort is being moved forward to the current phase. The remaining value for this
task totals $40,538. The value for additional services totals $46,068 and is shown above reduced
by the previously approved budget remaining for completed Task 2.
Phase 4 — Tukwila Transit Center: Potholing $12,119
This includes the cost for the potholing sub -consultant contracted by PACE and design fees related
to the changes in the updated basemaps.
Page 6
IBI GROUPSCOPE OF WORK
City of Tukwila
TUKWILA TRANSIT CENTER FINAL DESIGN PHASES 3 AND 4 ADDITIONAL SERVICES
APPENDIX
FEE SUMMARY
August 10, 2012
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PROJECT TOTAL
*Acquistions reimburseables include appraiser and review apprasier
TOTAL COST - ADDITIONAL SERVICES
REDUCED BY TOTAL AMOUNT CARRIED FORWARD FROM CONTRACT 06-019 SUPPLEMENT K (PROJECT 06-RW02)
TOTAL PROJECT COST
8/14/2012 3 16 PM
add-svcs MasterDRAFT 2012-08-14
06-019(n)
Council Approval 12/5/11
SUPPLEMENTAL AGREEMENT NUMBER 14
TO
CONSULTANT AGREEMENT NUMBER 06-019 (
THIS SUPPLEMENTAL AGREEMENT is entered into between the City of Tukwila,
Washington, herein -after referred to as "the City", and IBI Group, hereinafter referred to as "the
Consultant", in consideration of the mutual benefits, terms, and conditions hereinafter specified.
The City desires to supplement the agreement entered into with the Consultant and executed on,
February 23, 2006 and identified as Agreement No. 06-019. All provisions in the basic
agreement remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
1. Scope of Services, is hereby changed to include work described in Attachment B for
additional design work on the Andover Park West project.
2. Payment, shall be amended as follows:
A. Payment for the work provided by the Consultant shall be made as provided on
Exhibit "C" attached hereto, provided that the total amount of payment to the Consultant
shall not exceed $313,037 without express written modification of the Agreement signed
by the City. The maximum amount payable under this agreement as supplemented
inclusive of all fees and other costs is now $1,534,852.
3. Time for Performance, shall be amended as follows:
The Consultant shall perform all services and provide all work product required pursuant
to this Agreement by December 31, 2012, unless an extension of such time is granted in
writing by the City.
DATED this & 6 day of N -ss -e l , 20 /) .
CITY OF TUKWILA CONSULTANT
By:
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Printed Name:
Title: J '(mac
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City of Tukwila
ANDOVER PARK WEST IMPROVEMENTS
PHASE 2: FINAL DESIGN
SUPPLEMENT #14
SCOPE OF WORK
NOVEMBER 11, 2011
IBI
GROUP
IBI GROUP SCOPE OF WORK
TABLE OF CONTENTS
PHASE 2: FINAL DESIGN 1
Task9: Project Management1
Task 10: Stakeholder Coordination2
Task 11: Construction Documents (60% and 100%) 3
Task12: Cost Estimates (60% and 100%)
PHASE 3: BID AND CONSTRUCTION SUPPORT (OPTIONAL) 5
Task13: bid Support 5
Task14: Construction Support6
SCHEDULE AND FEE 6
November 11, 2011
Pagel
IBI GROUP SCOPE OF WORK
City of Tukwila
ANDOVER PARK WEST IMPROVEMENTS
PHASE 2: FINAL DESIGN
PHASE 2: FINAL DESIGN
The objective of this Phase of the project is to develop final design documents (60% and 100%) for
Andover Park West improvements that provide design documentation, cost information and
environmental and geotechnical information to the City that allows for future bidding of the project.
A work breakdown structure of five primary tasks has been developed for this Phase of the work,
covering in general:
1. Conduct and management of the work.
2. Preparation of stakeholder presentation materials and meeting summaries and
participation at meetings.
3. Review and assembly of relevant information and investigation, including geotechnical and
environmental appropriate to completing the design phase of the project.
4. Preparation of construction documents (60% and 100%) plans and specifications.
5. Construction cost estimate for Andover Park West Improvements (60% and 100%).
The following scope describes the work to be conducted, assumptions and deliverables to be
provided.
Task 9: Project Management
This task includes the day-to-day activities to be performed by the Consultant to manage and
administer the work and deliver quality work products that meet the needs of the City.
ASSUMPTION(S)
• Primary project management coordination will be through the Consultant Project
Manager and City Project Manager.
• All Consultant requests for meetings with City staff shall come from the Consultant
Project Manager. Such requests will be issued to the City Project Manager.
• All sub -consultant requests for meetings will be coordinated through the Consultant
Project Manager or Consultant Design Coordinator (the latter if a design -related
issue).
• Steps will be taken to schedule meetings as far ahead as reasonable to secure
participation of invitees, City assistance may be requested from time -to -time to
expedite design or information collection -related meetings.
• The City will be responsible for providing meeting space and issuing invites to City
staff and other stakeholders for all stakeholder and city council meetings and
presentations.
• The Consultant will be responsible for all work products delivered, and commits to
providing staff and resources to complete the work in a timely manner.
November 11, 2011
IBI
GROUP
IBI GROUP SCOPE OF WORK
WORK ACTIVITIES
9.1 Contract Administration
This activity covers basic administration of the work including:
9.1.1 Preparation of a Project Schedule in MS Project, ongoing tracking of that
schedule, and reporting of any variances on a monthly basis. Issues identified
during the course of the work that have the potential to affect schedule will be
promptly identified for the City Project Manager (this is in addition to regular
monthly reporting).
9.1.2 Cost and staff time control.
9.1.3 Monthly client invoicing and project progress reporting (report to be included with
invoice).
9.1.4 Sub -consultant administration.
9.2 Meetings and Coordination
This includes general coordination and project management meetings. Meeting and
coordination are expected to include the following, with the number of required
meetings determined when the overall schedule has been developed:
9.2.1 Monthly meetings with City staff.
9.2.2 Internal design team coordination meetings.
9.2.3 Bi -weekly client coordination calls and ad-hoc coordination.
9.3 Quality Control
9.3.1 All work products will be subject to internal quality review before issuance per
IBI Group quality control procedures.
DELIVERABLES
• Project schedule
• Invoices and monthly progress reports
• Meeting agendas
• Meeting notes
Task 10: Stakeholder Coordination
This task will continue the Stakeholder coordination efforts through final design by assisting the City
with communication with key stakeholders. Key stakeholders include the City project team, council
committees, review boards and commissions and adjacent property owners. In each case, the
Consultant will prepare one set of presentation materials for all stakeholder workshops and
generate notes/documentation of the outcomes.
ASSUMPTION(S)
• The City will be responsible for publicizing stakeholder meetings and for arranging
meeting logistics.
• The Consultant will be responsible for producing one set of stakeholder meeting
presentation materials, and for producing meeting notes for the stakeholder meeting.
November 11, 2011
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IBI GROUP SCOPE OF WORK
WORK ACTIVITIES
10.1 Preparation for Stakeholder Workshops
10.1.1 Stakeholder meeting agendas will be developed through collaborative planning
sessions involving the City Project Manager, Consultant Project Manager, and
other key staff.
10.1.2The Consultant will prepare one set of graphics and a rendering for the
stakeholder meetings. The graphics prepared will reflect the Draft Final Design.
10.2 Documentation of Stakeholder Workshops
10.2.1 The Consultant will provide the City with copies of meeting materials and
meeting notes for all stakeholder events (paper and electronic).
DELIVERABLE(S)
• One set of stakeholder meeting graphic materials and rendering.
• Stakeholder meeting notes/documentation.
Task 11: Construction Documents (60% and 100%)
This task will include the design development (60%) and final (100%) design plans and
specifications for civil, urban design, landscape architecture, ITS/communications and electrical
systems.
ASSUMPTION(S)
• A Value Engineering Study is not anticipated as part of the work.
• Per conversations with the City, the previously scoped Phase 1B work that included
sewer line improvements is no longer required. This work has been removed from
this phase of the scope and fee.
• Information will be prepared in CSI format for Lump Sum bidding. City shall provide
Contract boilerplate, and Divisions 0, and 1, and all City General Special Provisions
in this format.
• Proposed contours are not included for the Plans. All grading information will be
conveyed with typical section and control line profile.
• Storm water runoff assessment and report will be based upon 2009 King County
Surface Water Design Manual and will follow requirements of the City. Stormwater
assessment shall include areas disturbed with the Tukwila Transit Center project.
Water quality and detention facilities, if required, will be designed to address needs
for both projects.
• City shall lead public outreach effort to coordinate utility service transfer issues with
all adjacent properties.
• Structural design and layout of retaining walls for roadway excavation is not included
within this work.
• Waterline improvement plan details will include only special details necessary for the
work. City and State standard plans are not included within the planset. City and
State standard plans will be referenced only within the Plans. Contract specifications
may include City and State standard plans within appendix.
November 11, 2011
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IBI GROUP SCOPE OF WORK
WORK ACTIVITIES
11.1 Civil
11.1.1 The Consultant will develop final design documents covering drainage facilities.
Work includes storm drainage technical report showing tributary areas and
calculations for required detention and water quality. Report will loosely follow
King County report format, but will be abridged, and will not include assessment
of downstream analysis, offsite analysis, Construction stormwater pollution
prevention worksheet forms, dedication and indemnification clause, bond
quantities, or any covenants or easements.
11.1.2The final design for utilities will include relocation and new utility services that
may be required for project. These include both public utilities being disturbed as
well as private utilities requiring relocation.
11.1.3The final design for roadway improvements for widening to accommodate five
(5) lanes and two-inch asphalt grind and overlay, including design of grading and
pavement markings for the speed table at the intersection with Baker. Plans
include removal plan, typical sections , paving plans, channelization plans and
temporary erosion control plans.
11.1.4Waterline Design: the Consultant shall develop final plans from schematic water
main design to replace the existing eight -inch waterline with a 12 -inch waterline.
The design shall include proposed service connections to existing services, fire
hydrant placement, service connections, and other necessary appurtenances.
The design shall include critical construction staging sequences. Plans shall
include plan and profile, and miscellaneous detail sheets as necessary. Work
shall also include cost estimate and contract specifications.
11.1.5 Sewer Line: this work is no longer required and has been removed from this
project.
11.2 Landscape Design
11.2.1 Final landscape design documentation will be developed for the roadway.
11.3 Urban Design
11.3.1 The Consultant will develop final urban design project site plans and details
including for the Streetscape Design for Andover Park West.
11.4 Electrical
11.4.1 The Consultant will develop final designs for site electrical power service and
distribution, and receptacle locations. The Consultant will coordinate any
required discussions between the City, service utility, and design team members
to determine power availability and access.
11.4.2The Consultant will develop a final design lighting plans and coordinate lighting
system standards with the City.
11.5 ITS/Signals
11.5.1 The Consultant will develop final designs for communication system
requirements to maintain the existing signalized intersections and provide for
future ITS requirements through installation of conduit.
November 11, 2011
Page 4
IBI GROUP SCOPE OF WORK
DELIVERABLE(S)
• Design Development (60%) documentation submittal for all disciplines.
• Buoyancy calculations shall be included under separate cover.
• Final Design (100%) ready -for -bid design documentation submittal for all disciplines.
Task12: Cost Estimates (60% and 100%)
Cost estimates will be developed for the 60% and 100% submittals with a level of accuracy
commensurate with the level of design. The cost estimates will include the cost of construction for
the design and include any potential risks that have been identified as a result of the conceptual
engineering and design tasks. The cost estimate will be subdivided into costs for each of the
disciplines listed below.
ASSUMPTION(S)
• Information will be prepared in CSI format for Lump Sum bidding.
WORK ACTIVITIES
12.1 60% Cost Estimating
12.1.1 The Consultant will develop a 60% cost estimate based on the civil, landscape,
urban, ITS/Communications, mechanical and electrical design.
12.2 100% Cost Estimating
12.2.1 The Consultant will develop a 100% cost estimate based on the civil, landscape,
urban, ITS/Communications/Signals, and electrical design.
DELIVERABLE(S)
• Lump sum construction cost estimates for 60% and 100% documentation.
PHASE 3: BID AND CONSTRUCTION SUPPORT (OPTIONAL)
Task 13: Bid Support
ASSUMPTION(S)
•
•
•
The City will be responsible for all aspects of the procurement not spelled out
specifically below.
No Conformed set of documents (including addenda) will be prepared.
No budget is included for this work. Final Budget and Scope will be determined at a
later date.
DELIVERABLE(S)
13.1 The Consultant will make a "camera ready" or digital record of the Final bid documents
available to the City for their use in the copying and dispersal of documents to
prospective bidders.
13.2 The Consultant will respond to bidder questions forwarded by the City with Addenda
information in the form of text and drawings necessary and appropriate to obtain bids.
November 11, 2011
Page 5
IBI GROUP SCOPE OF WORK
Task 14: Construction Support
ASSUMPTION(S)
• The City will retain personnel as required to manage the day to day administration of
the construction.
• No budget is included for this work. Final Budget and Scope will be determined at a
later date.
DELIVERABLE(S)
14.1 The Consultant shall provide the following:
• Review and comment on submittals.
• Review and comment on requests for information.
• Review and respond to owner questions.
• Issue clarifications, including supplemental drawings.
• Maintain a log of all submittals, requests for information, owner questions,
supplemental drawings and issued clarifications.
• The consultants will make site visits to review progress.
SCHEDULE AND FEE
Phase 2 work will begin upon completion of Phases 1A and 1 B. Phase 3 work will be refined
during Phase 2 work and finalized with the City prior to the development of a fee proposal. In
order to meet strict City budgeting requirements, this work will be split into two discrete
budgets for the roadway improvements and waterline replacement. These efforts will be
shown clearly on invoicing under the correct City budget line items.
The fee for the project has been prepared for the tasks outlined in this document for Phase 2.
The estimated fee for the work is summarized below:
Phase 2 — Roadway Improvements:
Phase 2 — Waterline Replacement
November 11, 2011
$167,693
$145,344
Page 6
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PROJECT TOTALS
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TOTAL PROJECT COST
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PROJECT TOTALS H
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TOTAL PROJECT COST
06-019(m)
Council Approval 12/5/11
SUPPLEMENTAL AGREEMENT NUMBER 13
TO
CONSULTANT AGREEMENT NUMBER 06-019 C rr)
THIS SUPPLEMENTAL AGREEMENT is entered into between the City of Tukwila,
Washington, herein -after referred to as "the City", and IBI Group, hereinafter referred to as "the
Consultant", in consideration of the mutual benefits, terms, and conditions hereinafter specified.
The City desires to supplement the agreement entered into with the Consultant and executed on,
February 23, 2006 and identified as Agreement No. 06-019. All provisions in the basic
agreement remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
1. Scope of Services, is hereby changed to include work described in Attachment A for
additional design work on the Tukwila Transit Center Project.
2. Payment, shall be amended as follows:
A. Payment for the work provided by the Consultant shall be made as provided on
Exhibit "C" attached hereto, provided that the total amount of payment to the Consultant
shall not exceed $429,000 without express written modification of the Agreement signed
by the City. The maximum amount payable under this agreement as supplemented
inclusive of all fees and other costs is now $1,221,815. /
3. Time for Performance, shall be amended as follows:
The Consultant shall perform all services and provide all work product required pursuant
to this Agreement by December 31, 2012, unless an extension of such time is granted in
writing by the City.
DATED this Le r day of
CITY OF TUKWILA
, 201 / .
CONSULTANT
By: (�
a
Printed Name: G� U.- � V� c
Title:
/ s �d J a 0216m/4 -CS
City of Tukwila
TUKWILA TRANSIT CENTER
FINAL DESIGN AND CONSTRUCTION DOCUMENTS
PHASES 3 AND 4
SUPPLEMENT #13
SCOPE OF WORK
NOVEMBER 11TH, 2011
IBI
GROUP
IBI GROUP
SCOPE OF WORK
TABLE OF CONTENTS
PHASE 3: FINAL DESIGN - ADDITIONAL SERVICES 1
Task3: ROWAcquisition1
PHASE 4: CONSTRUCTION DOCUMENTS 5
Task 5: Project Management_ ....... ....... ..... ....... ....... „.., ...... ....... ....... „, 5
Task 6: Stakeholder Coordination 7
Task 7: Design Documents (60% and 100%)8
Task 8: Cost Estimates (60% and 100%) 11
Task 9: Assistance with Building Permit..................................................................................................... 11
PHASE 5: BID AND CONSTRUCTION SUPPORT (OPTIONAL) 12
Task10: Bid Support....„,..,......„..............„ ........... . ............. ....... ..... ....... 12
Task 11: Construction Support, ........... ................ .......... ........... „12
SCHEDULE AND FEE 13
November 11th, 2011
Pagel
IBI GROUP
SCOPE OF WORK
City of Tukwila
TUKWILA TRANSIT CENTER
FINAL DESIGN AND CONSTRUCTION DOCUMENTS
PHASES 3 AND 4
PHASE 3: FINAL DESIGN - ADDITIONAL SERVICES
The following additional task has been added to support the Phase 3, Task 3 Right of Way
Acquisition work.
Task 3: ROW Acquisition
The objective of this task is to assist the City in ROW acquisition. Work to be performed includes
preparation of legal documents detailing the ROW acquisition necessary along Andover Park West
to accommodate the new Transit Center, assist with purchase offers, and negotiate final
agreements. The general approach will be as follows:
• Obtain a Right of Entry for no compensation. The area would be from the right of way
line to the front of the Firestone building. The purpose would be to obtain information
needed to finalize the plan for demolition and remediation of the site after demolition is
complete. A request for right to do environmental tests to determine if there are any
hazardous materials on site should also be included. Activities for this effort would include
detailed topographical survey work, soil testing for hazardous materials and the right to
have project personnel enter the property to complete the survey and soil testing. This
should be completed as soon as possible.
• Obtain a Temporary Construction Easement (TCE). Compensation to be determined
during an appraisal of the property. The area would be from the existing right of way line to
the front of the Firestone building as wide as is needed to allow project personnel and
equipment access to demolish the existing canopy, as well as to remediate any damage
done to the property during demolition. Remediation should include input from the property
owners regarding their wishes for what the site would look like after the canopy is removed
and would likely include work such as paving, parking striping, landscaping, irrigation, and
lighting. This TCE should show on the right of way plans.
• Obtain a Permanent Easement. This type of restrictive easement will likely cost the same
as a fee simple acquisition if the City were paying for the entire easement.
CERTIFIED Land Services (CLS) will also sub -contract with an appraisal firm to perform the initial
appraisals needed. CLS recommends obtaining at least two bids from qualified WSDOT-approved
appraisers that will include costs and delivery schedule. CLS will make a recommendation for the
hiring of the appraiser that the City can review and make a final decision on.
Assumptions
• This work will be performed by Certified Land Services, as sub -consultant to IBI
Group.
• All forms and conveyance documents will be based on WSDOT templates.
• CLS will hire and manage a WSDOT-approved Appraiser for both the Southbound stop
permanent easement and the Northbound stop right of way assessments. Note that in the
Phase 3 scope it was assumed that the City would hire a WSDOT-approved Appraiser.
This has been added to Phase 4 scope to move forward with the acquisitions/easements
November 11th, 2011
IBI
GROUP
IBI GROUP
SCOPE OF WORK
City of Tukwila
TUKWILA TRANSIT CENTER
FINAL DESIGN AND CONSTRUCTION DOCUMENTS
PHASES 3 AND 4
with the Phase 3 WSDOT-approved appraiser assumed to be hired by the City representing
appraisal of the completed project.
• There are no relocations for this project.
• Sign relocations will be considered cost to cure items addressed in appraisals and
negotiations.
• All utilities easements, permits and clearing will be handled by the City.
• Transactions will be closed in escrow. Agents will prepare escrow agreements for each
parcel to clear all encumbrances and parties in interest from each parcel.
• Commercial parcels typically have multiple parties in interest. All parties in interest will be
addressed in clearing title.
• The City will record all documents and will pay property owners and/or lien
holders/encumbrances for any property or property rights acquired for this project.
• CERTIFED will provide certification prep and review.
• Acquisition documents for one parcel will be prepared.
• The acquisition of the parcel assumes that parking will not be impacted. Additional fees will
be negotiated for the preparation of a Parking Impact Study.
• The City of Tukwila will provide title reports for parcels if additional reports are necessary.
• The task does not include resolving boundary issues should the title reports have conflicting
information.
Work Activities
3.3. Permanent Easement - Firestone
The project involves one parcel which is known as the Firestone property (KC Tax ID NO. 92-247-
0070) which is a commercially zoned property. We anticipate the acquisition of a right of entry for
design and environmental assessment of the parcel. Upon completion of final design and right of
way plans, the project may require the acquisition of a strip of land in fee simple and improvements
located in that strip of land.
State and/or federal funds are involved in this project requiring strict adherence to Federal
Highways Administration policies and procedures as well as all applicable federal, state and local
laws including, but not limited to the Uniform Relocation Assistance and Real Property Acquisition
Policies Act of 1970 and its amendments, 49CFR Part 24, and state Revised Statutes. Work will be
in accordance with the WSDOT Local Agencies Guidelines and by reference the WSDOT Right of
Way Manual.
3.3.1. CERTIFIED staff will review all documents, files, maps, legal descriptions and other
information provided. Errors, questions and clarifications will be reviewed and
discussed.
3.3.2. Appraisal
Assumptions
• It is assumed that the Rights of Entry will be obtained for no compensation.
November 11th, 2011
Page 2.
IBI GROUP
SCOPE OF WORK
November 11th, 2011
City of Tukwila
TUKWILA TRANSIT CENTER
FINAL DESIGN AND CONSTRUCTION DOCUMENTS
PHASES 3 AND 4
• In accordance with funding source requirements and the Agency's approved
right of way procedures, CERTIFIED will advise if the acquisition may be
acquired with appraisal waiver or if a full narrative appraisal is required.
Appraisal tasks include the following:
3.3.2.1. CERTIFIED will prepare a preliminary funding estimate (PFE) for the one (1)
fee take parcel describing the parcel, its ownership, the estimated cost of
acquisition, labor, escrow, condemnation, and summary of total right of way
project costs.
3.3.2.2. An Administrative Offer Summary (appraisal waiver) will be written if the
acquisition is valued under $25,000 in the PFE.
3.3.2.3. CERTIFIED will hire and manage the appraiser.
3.3.3. Appraisal Review
Assumptions
Appraisal Reviews are not necessary for acquisitions valued under $25,000
according to state and federal funding source requirements, and the Agency's
approved right of way procedures.
• If required, the City will hire a WSDOT-approved appraisal reviewer who will
provide appraisal review services.
Appraisal Review tasks include the following:
3.3.3.1. CERTIFIED will manage the appraisal reviewer hired by the City, and the City
will set just compensation from which the offer will be made.
3.3.4. Administrative
Assumptions
• The City will provide a preliminary title commitment for each parcel with
Schedule B showing exceptions listed; copies of vesting deeds and supporting
documents for all liens and encumbrances of record will be included.
• PACE will provide all legal descriptions.
• PACE will provide an exhibit map for the fee acquisition the rights of entry on the
project.
• CERTIFIED staff will maintain all records, files, documents, and reports in
accordance with statutory and WSDOT guidelines and regulations.
Administrative tasks include the following:
3.3.4.1. CERTIFIED will provide signature ready legal documents that will be used to
convey fee or temporary construction easement rights for all parcels.
3.3.4.2. CERTIFIED will provide written status reports on a weekly basis, or as agreed
upon, and will provide verbal status reports on demand, as requested.
3.3.5. Negotiation
Assumptions
• CERTIFIED agents will act in good faith at all times.
Page 3.
IBI GROUP
SCOPE OF WORK
City of Tukwila
TUKWILA TRANSIT CENTER
FINAL DESIGN AND CONSTRUCTION DOCUMENTS
PHASES 3 AND 4
• CERTIFIED staff will never coerce owners in an attempt to settle parcels.
• CERTIFIED will provide the City with an Administrative Settlement letter for all
requested administrative settlements.
• CERTIFIED staff will work whatever hours are necessary, including evenings
and weekends, to make themselves available to owners and their
representatives.
Negotiation tasks will include the following:
3.3.5.1. CERTIFIED will prepare an offer letter for the parcel.
3.3.5.2. CERTIFIED agents will make at least three (3) personal contacts with the
owner with the intent of reaching settlement for the conveyance of property
needed. As many contacts as needed to reach settlement will be made, until it
is mutually agreed between the City and CERTIFIED that negotiations should
be suspended or given to the City Attorney to pursue eminent domain actions.
3.3.5.3. CERTIFIED staff will explain the City's offer verbally and in writing.
3.3.5.4. CERTIFIED staff will provided detailed written diaries for each parcel.
3.3.5.5. CERTIFIED staff will transmit organized parcel files containing all pertinent
information, documents, forms, diaries, and Disclaimer Statements.
3.3.5.6. CERTIFIED staff will prepare a condemnation summary memo if the City
deems it is necessary to acquire the property through the exercising of its
power of eminent domain.
3.3.6. Closing and Conveyance
Closing and Conveyance tasks include the following:
3.3.6.1. CERTIFIED staff will review title for each parcel.
3.3.6.2. CERTIFIED will clear all encumbrances on title that are in conflict with the
acquisition areas of the partial taking parcel.
3.3.6.3. CERTIFIED will prepare any documents needed for clearing any liens or
encumbrances as noted above.
3.3.6.4. CERTIFIED will provide the City with complete files at the close of negotiations
for each parcel. Included in our transmittal packages will be conveyance
documents ready for the City to record and all documents related to lien and
encumbrance removal.
Deliverables
• Updated Right of Way Acquisition Table
• Legal documents for property acquisition
• Weekly status reports
• Detailed written diary for the parcel
• Documents required to clear any liens or encumbrances
• A complete record including all files will be provided at the close of negotiations
November 11th, 2011
Page 4
IBI GROUP
SCOPE OF WORK
City of Tukwila
TUKWILA TRANSIT CENTER
FINAL DESIGN AND CONSTRUCTION DOCUMENTS
PHASES 3 AND 4
PHASE 4: CONSTRUCTION DOCUMENTS
The Transit Network Plan for the Tukwila Urban Center (TUC) Subarea' includes as one of its
key recommendations the construction of a new transit center in the immediate vicinity of the
existing focal point of bus service on Andover Park West and Baker Avenue. A new transit
center in this location is expected to act not only as a replacement for the existing bus
stop(s); it will also serve the new King County Metro RapidRide F Line that will begin service
in 2013. In addition, the new transit center is an important step in the redevelopment of the
area, building from current initiatives to redevelop the Southcenter Mall and future plans to
redevelop the Tukwila Urban Center.
The objective of this Phase of the project is to develop a construction documents package
(60% and 100%) for the Tukwila Transit Center that provides design documentation, cost
information and environmental and geotechnical information to the City that allows for future
bidding of the project. This phase will begin from the work completed during Phase 3
described in the Tukwila Transit Center Final Design scope of work dated June 15, 2011 and
continue the design process and stakeholder coordination in preparation of bid documents
that will include the ability to meet the Regional Mobility grant requirements.
A work breakdown structure of five primary tasks has been developed for this Phase of the
work, recognizing an overall design timeline of six months. This includes a two-week City
Design Review period after both the 60% and Draft 100% submittals. Primary tasks, in
general, include the following:
1. Review and assembly of relevant information, including geotechnical and
environmental appropriate to completing the design phase of the project including the
Firestone Property, Northbound and Baker transit stops.
2. Preparation of stakeholder presentation materials and meeting summaries and
participation at meetings.
3. Preparation of construction documents (60% and 100% Draft and Final) plans and
specifications.
4. Construction cost estimates for the Transit Center (60% and 100%).
5. Assistance to the City in preparation of a building permit for the shelters.
The following scope describes the work to be conducted, and assumptions and deliverables
to be provided.
Task 5: Project Management
This task includes the day-to-day activities to be performed by the Consultant to manage and
administer the work to deliver quality work products that meet the needs of the City.
' Final Transit Network Plan, Tukwila Urban Center Subarea, Perteet, Inc., December 2004.
November 11th, 2011
Page 5.
IBI GROUP
SCOPE OF WORK
City of Tukwila
TUKWILA TRANSIT CENTER
FINAL DESIGN AND CONSTRUCTION DOCUMENTS
PHASES 3 AND 4
ASSUMPTIONS
• Primary project management coordination will be through the Consultant Project
Manager and City Project Manager.
• All Consultant requests for meetings with City staff shall come from the Consultant
Project Manager. Such requests will be issued to the City Project Manager.
• All sub -consultant requests for meetings will be coordinated through the Consultant
Project Manager or Consultant Design Coordinator (the latter if a design -related
issue).
• Steps will be taken to schedule meetings as far ahead as reasonable to secure
participation of invitees, City assistance may be requested from time -to -time to
expedite design or information collection -related meetings.
• The City will be responsible for providing meeting space and issuing invites to City
staff and other stakeholders for all stakeholder and city council meetings and
presentations.
• The City will be responsible for providing base information such as existing plans,
previous studies, land surveys, GIS data, etc. The Consultant will coordinate with the
City to make sure that information requests are reasonable and do not overly burden
City staff.
• The Consultant will be responsible for all work products delivered, and commits to
providing staff and resources to complete the work in a timely manner.
WORK ACTIVITIES
5.1. Contract Administration
This activity covers basic administration of the work including:
5.1.1. Preparation of a Project Schedule in MS Project, ongoing tracking of that
schedule, and reporting of any variances on a monthly basis. Issues identified
during the course of the work that have the potential to affect schedule will be
promptly identified for the City Project Manager (this is in addition to regular
monthly reporting).
5.1.2. Cost and project team time control.
5.1.3. Monthly invoicing and project progress reporting (report to be included with
invoice).
5.1.4. Sub -consultant administration.
5.2. Meetings and Coordination
This includes general coordination and project management meetings; stakeholder
meetings are covered in Task 6. Meeting and coordination are expected to include the
following:
5.2.1. Design Review meetings with City staff (3) (At the start of 60% design, during
60% design and during 100% design tasks).
5.2.2. Internal design team coordination meetings.
5.2.3. Client coordination calls and ad-hoc coordination (Up to 6).
November 11th, 2011
Page 6.
IBI GROUP
SCOPE OF WORK
City of Tukwila
TUKWILA TRANSIT CENTER
FINAL DESIGN AND CONSTRUCTION DOCUMENTS
PHASES 3 AND 4
5.3. Quality Control
5.3.1.AII work products will be subject to internal quality review before issuance per
IBI Group quality control procedures.
DELIVERABLES
• Project schedule
• Invoices and monthly progress reports
• Meeting agendas
• Meeting notes
Task 6: Stakeholder Coordination
This task will continue the stakeholder coordination efforts from the work completed earlier
during schematic and final design phases through the construction document phase by
assisting the City with communication with key stakeholders. Key stakeholders include the
City project team, King County Metro, adjacent property owners and businesses, council
committees, review boards and commissions. The Consultant will prepare presentation
materials as defined below.
ASSUMPTIONS
• The City will be responsible for publicizing stakeholder meetings and for arranging
meeting logistics.
• The Consultant will be responsible for the preparation one set of presentation
materials for the City's use at stakeholder meetings.
• IBI will lead one (1) presentation for the Adjacent Property Owners and Tenants.
Meeting notes will be prepared for the meeting.
WORK ACTIVITIES
6.1. Preparation for Stakeholder Workshops
6.1.1. Stakeholder meeting agendas will be developed through collaborative planning
sessions involving the City Project Manager, Consultant Project Manager, and
other key staff.
6.1.2. The Consultant will prepare one set of graphics and a rendering that will be used
at all of the stakeholder meetings listed above. Presentation material will be
focused on the transit stations, urban design and landscape features. The
graphics prepared will reflect the reviewed and approved design plans.
6.2. Documentation of Stakeholder Workshops
6.2.1. The Consultant will provide the City with copies of meeting materials and
meeting notes for stakeholder events (paper and electronic).
November 11th, 2011
Page 7.
IBI GROUP
SCOPE OF WORK
City of Tukwila
TUKWILA TRANSIT CENTER
FINAL DESIGN AND CONSTRUCTION DOCUMENTS
PHASES 3 AND 4
WORK ACTIVITIES
7.1. 60% Design
Plans and project specifications will be prepared to a 60% design level. One design
review meeting will be held during the 60% design task with key City staff. Progress
design drawings will be reviewed and key design issues and decisions discussed.
7.1.1. Civil — The Consultant will develop 60% design documents covering drainage
facilities. The 60% design for utilities will include relocation; new utility services
that may be required for project. The plans will include the following: the final
grading of existing and installation of plans; pavement layout will include extent
of the new pavement for bus pullouts and/or plaza areas, and will include
pavement cross sections. The Consultant will also prepare 60% demolition
drawings for the Firestone canopy foundations.
7.1.2. Landscape Design — 60% plans for landscape design documentation will be
developed for both the pedestrian plaza and transit center locations.
7.1.3. Urban Design — The Consultant will develop 60% urban design project site plans
and details including Transit Center, Pedestrian Plaza and Crosswalk design.
7.1.4. Architecture Design — 60% design architectural documentation of planters,
railing, signage, lighting, seating, plaza and shelter will be developed for the
transit center.
7.1.5. Structural — The Consultant will develop 60% designs for structural elements
(planter walls, a single trellis, feature signs, unique light standards and a
standard canopy). The structural design for the transit center will include
foundation, planter wall, and framing plans and details for all sites.
7.1.6. Electrical — The Consultant will develop 60% designs for site electrical power
service and distribution, and receptacle locations. The Consultant will coordinate
any required discussions between the City, service utility, and design team
members to determine power availability and access. The Consultant will
develop 60% design lighting plans and coordinate lighting system standards with
the City.
7.1.7. ITS — The Consultant will develop 60% designs for video surveillance cameras
for the transit center. The cameras will be an expansion of the City's existing
system and will not include a new operating system. The Consultant will develop
60% designs for a conduit layout for a future VMS display and connection to the
Rapidride technology pylon.
November 11th, 2011
Page 9.
IBI GROUP
SCOPE OF WORK
City of Tukwila
TUKWILA TRANSIT CENTER
FINAL DESIGN AND CONSTRUCTION DOCUMENTS
PHASES 3 AND 4
Task 8: Cost Estimates (60% and 100%)
Cost estimates will be developed for the 60% and 100% submittals with a level of accuracy
commensurate with the level of design. The cost estimates will include the cost of
construction for the design and include any potential risks that have been identified as a
result of the conceptual engineering and design tasks. The cost estimate will be subdivided
into costs for each of the disciplines listed below.
ASSUMPTION(S)
• Information will be prepared in CSI format for Lump Sum bidding
WORK ACTIVITIES
8.1. 60% Cost Estimating
8.1.1. The Consultant will develop an 60% cost estimate based on the civil, landscape,
urban, architectural, structural, ITS/Communications, mechanical and electrical
design.
8.2. 100% Cost Estimating
8.2.1. The Consultant will develop a 100% cost estimate based on the civil, landscape,
urban, architectural, structural, ITS/Communications, mechanical and electrical
design.
DELIVERABLE(S)
• Lump sum construction cost estimates for 60% and 100% documentation.
Task 9: Assistance with Building Permit
ASSUMPTIONS:
• City staff has indicated that the only City permit required will be the building permit for
the station canopies.
• The Consultant will communicate with the City on corrections or other issues that
arise during review, up to the level of effort identified in the Cost Estimate.
• All permit fees will be paid by the City directly and are not included in the cost
estimate.
• The City will lead the submittal and tracking of the building permit and coordinate with
the reviewers during the review and approval process.
• The Consultant team effort for this task is limited to 20 hours as defined in the
attached fee proposal.
November 11th, 2011
Page 11.
181 GROUP
SCOPE OF WORK
City of Tukwila
TUKWILA TRANSIT CENTER
FINAL DESIGN AND CONSTRUCTION DOCUMENTS
PHASES 3 AND 4
• Review and respond to owner questions
• Issue clarifications, including supplemental drawings
• Maintain a log of all submittals, requests for information, owner questions,
supplemental drawings and issued clarifications
• The consultants will make site visits to review progress
SCHEDULE AND FEE
The Consultant team will conduct the work described in Phase 4 — Construction Documents
in an overall timeline of six months with two additional 2 week periods for City review of the
design deliverables after 60% and 100% draft design. The additional services work for Phase
3 described in this document will be conducted simultaneously with the Phase 4 tasks and
will continue as described to completion of the acquisition tasks. A definitive timeline for this
work cannot be estimated; however, the work will be coordinated with the City and regular
status reports will be provided. CLS sub -contracting of the WSDOT-approved appraiser has
been included at an estimated maximum cost of $5,000; however, this is going out to bid per
Task 3.3 so this cost is not exact.
The estimated fee for the Phases 3 and 4 work is summarized below:
Phase 3 — Additional Services and Phase 4: Construction Documents $429,000
Phase 5: Bid and Construction Support TBD
Additional Services not included in this Scope of Work
Hazardous Materials $16,386
November 11th, 2011
Page 13.
6
06-019(I)
Council Approval N/A
SUPPLEMENTAL AGREEMENT NUMBER 12
TO
CONSULTANT AGREEMENT NUMBER 06-019 ( �>
THIS SUPPLEMENTAL AGREEMENT is entered into between the City of Tukwila,
Washington, herein -after referred to as "the City", and IBI Group, hereinafter referred to as "the
Consultant", in consideration of the mutual benefits, terms, and conditions hereinafter specified.
The City desires to supplement the agreement entered into with the Consultant and executed on,
February 23, 2006 and identified as Agreement No. 06-019. All provisions in the basic
agreement rernain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
1. Scope of Services, is hereby changed to include work described in Attachment A for
additional design work on the Andover Park West project.
2. Payment, shall be amended as follows:
A. Payment for the work provided by the Consultant shall be made as provided on
Exhibit "B" attached hereto, provided that the total amount of payment to the Consultant
shall not exceed $38,994 without express written modification of the Agreement signed
by the City. The maximum amount payable under this agreement as supplemented
inclusive of all fees and other costs is now $792,815.
3. Time for Performance, shall be amended as follows:
The Consultant shall perform all services and provide all work product required pursuant
to this Agreement by June 30, 2012, unless an extension of such time is granted in
writing by the City.
DATED this I h day of
CITY OF TUKWILA
141,TA-4-
,2011 .
CONSULTANT
By:
Printed Name: r?Gt J Lel u q �(e�
Title:
/311-
d / d D;../ 6/Am- .-S
City of Tukwila
ANDOVER PARK WEST IMPROVEMENTS
PHASES 1 AND 2: TECHNICAL MEMORANDUM AND
FINAL DESIGN
Attachment A
SCOPE OF WORK
AUGUST 10, 2011
IBI
GROUP
IBI GROUP ATTACHMENT A
SCOPE OF WORK
TABLE OF CONTENTS
August 10, 2011
PHASE 1A: TECHNICAL MEMORANDUM 1
Task 1: Project Management 2
Task 2: Environmental Report and Supporting Site Engineering 4
Task 3: Council Coordination 5
Task 4: Conceptual Design 6
Task 5: Cost Estimate 7
Task 6: Technical Memorandum 7
PHASE IB: ROADWAY UTILITY IMPROVEMENTS 9
Task 7: Project Management 10
Task 8: Roadway Improvements 11
PHASE 2: FINAL DESIGN (OPTIONAL) 12
Task 9: Project Management 12
Task 10: Stakeholder Coordination 13
Task 11: Construction Documents (60% and 100%) 14
Task12: Cost Estimates (60% and 100%) 16
PHASE 3: BID AND CONSTRUCTION SUPPORT (OPTIONAL) 17
Task13: Bid ................ ........... .......... „ ....... ........ . ......... ...... ..... 17
Task 14: Construction Support 17
SCHEDULE AND FEE 18
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181 GROUP ATTACHMENT A
SCOPE OF WORK
City of Tukwila
ANDOVER PARK WEST IMPROVEMENTS
PHASES 1 AND 2: TECHNICAL MEMORANDUM AND FINAL DESIGN
PHASE 1A: TECHNICAL MEMORANDUM
The City of Tukwila is proposing to improve Andover Park West between Tukwila Boulevard
and Strander Boulevard. This project combines developer street impact mitigation
improvements with city route improvements and provides for the widening of an existing
four -lane, two-way urban, arterial street to five lanes (two lanes each way with a center left
turn lane). Portions of the new center lane will be improved with a planted boulevard and will
include a new urban design plan for lighting and landscaping in the corridor.
The objective of the first phase of this project that began in 2008 was to update the Design
Report dated November 1991 including an urban design plan for the corridor. Advancement
of the design work and the preparation of an updated Design Report for the corridor were
placed on hold pending a Council siting decision for the Tukwila Transit Center's Northbound
transit stop due to its central location in the project corridor, and its impact on the roadway
design.
Since the work was placed on hole in May 2009, it is our understanding that the following
changes have occurred:
• Final design and the preparation of construction documents will proceed for the
Tukwila Transit Center.
• A siting decision for the Tukwila Transit Center was issued by the City that confirms
the City's preferred location of the Tukwila Transit Center and its three transit stops —
Northbound, Southbound and Baker.
• The City is planning the replacement of the existing sewer and waterline that are
within the Andover Park West project corridor from Strander Boulevard to Tukwila
Boulevard.
The scope of work has been revised to incorporate the changes and decisions that have
been made since the project was placed on hold and to complete the efforts that were part of
the original scope of work dated September 2008.
A summary of the work that was completed as of May 2009 and the work that will be included
in Phase 1A as part of the restart of the project is defined below:
Task 1: Project Management — This work will continue during the continuation of Phase 1A,
with the preparation of an updated project schedule and the management and administration
of the continued work effort.
Task 2: Environmental Report and Supporting Site Engineering — This task will include the
following sub -tasks:
2.1 Environmental — The purpose of this task was to review the proposed road improvements
and determine the permits and environmental documentation requirements. This task will
begin as part of the re -start and the permit summary will be included as part of the Task 6
Technical Memorandum.
2.2 Geotechnical — This work included the review of existing geotechnical reports. Additional
geotechnical field investigation was completed and a draft geotechnical report was prepared
that included pavement design criteria and a pavement cross-section. This report will be
included as an attachment to the Technical Memorandum in Task 6.
August 10, 2011
IBI
GROUP
IBI GROUP ATTACHMENT A
SCOPE OF WORK
2.3 Survey Data — A field survey was conducted along the east side of Andover Park West
including private property to 15 feet beyond the face of the buildings. A draft survey was
prepared and utilized as base plans for the conceptual design. A field survey will be
completed to supplement the original survey including improvements since 2009. ROW
verification will be completed for the parcels from Strander to Tukwila Boulevard and a
summary of potential ROW acquisition will be prepared and included in the Task 6 Technical
Memorandum.
Task 3: Council Coordination — This task was to assist the City with communication with the
City Council upon completion of the Update Design Report. Work was not started on this
task. This effort will continue upon the completion of the Draft Technical Memorandum in
Task 6.
Task 4: Conceptual Design — The work completed includes conceptual design for landscape
architecture, urban, electrical and civil design. Draft Conceptual designs were submitted to
the City in May 2009 which also included 3 alternative roadway designs for the corridor. Draft
conceptual designs will be submitted as an attachment to the Task 6 Technical
Memorandum.
Task 5: Cost Estimate — This task was to prepare a cost estimate for the three conceptual
level roadway alternatives. This work was to be included in the final Design report. As part of
the restart, a cost estimate will be developed on the final roadway configuration after
completion of the final Technical Memorandum.
Task 6: Design Report — This task was to develop an Updated Design Report to the 1991
report. This task will include a clarification of the original task 6 scope and prepare a
Technical Memorandum that will summarize the work completed to date as well as those
tasks summarized above and detailed below that will be completed during this Phase of the
work. This purpose of this task is to assist in moving forward with the roadway design during
this re -start in preparation for Phase 2: Final Design.
The tasks defined below outline in more detail these revisions and updates to the design
effort of Phase 1A. It is anticipated that this work effort will occur over a timeline of 8 weeks.
The following scope describes the work to be conducted, assumptions and deliverables to be
provided. The term "Consultant" refers to IBI Group and its team of sub -consultants including KPFF,
Shannon & Wilson, Nakano Landscape Architects, Tres West Engineers, PACE, Matson Carlson
and ESA. "City" refers to the City of Tukwila, the client organization responsible for this project.
Task 1: Project Management
This task includes the day-to-day activities to be performed by the Consultant to manage and
administer the work to deliver quality work products that meet the needs of the City
ASSUMPTION(S)
Primary project management coordination will be through the Consultant Project
Manager and City Project Manager.
All Consultant requests for meetings with City staff shall come from the Consultant
Project Manager. Such requests will be issued to the City Project Manager.
August 10, 2011
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IBI GROUP ATTACHMENT A
SCOPE OF WORK
• All sub -consultant requests for meetings will be coordinated through the Consultant
Project Manager or Consultant Design Coordinator (the latter if a design -related
issue).
• Steps will be taken to schedule meetings as far ahead as is reasonable to secure
participation of invitees; City assistance may be requested from time -to -time to
expedite design or information collection -related meetings.
• The City will be responsible for providing meeting space and issuing invites to City
staff and other stakeholders for all stakeholder and city council meetings and
presentations.
• The City will be responsible for providing base information such as existing plans,
previous studies, GIS data, etc. The Consultant will coordinate with the City to make
sure that information requests are reasonable and do not overly burden City staff.
• The Consultant will be responsible for all work products delivered, and commits to
providing staff and resources to complete the work in a timely manner.
WORK ACTIVITIES
1.1 Contract Administration
This activity covers basic administration of the work including the following:
1.1.1 Preparation of a Project Schedule in MS Project, ongoing tracking of that
schedule, and reporting of any variances on a monthly basis. Issues identified
during the course of the work that have the potential to affect schedule will be
promptly identified for the City Project Manager (this is in addition to regular
monthly reporting).
1.1.2 Cost and staff time control.
1.1.3 Monthly client invoicing and project progress reporting (report to be included with
invoice).
1.1.4 Sub -consultant administration.
1.2 Meetings and Coordination
This includes general coordination and project management meetings. Meeting and
coordination are expected to include the following:
1.2.1 Internal design team coordination meeting (1).
1.2.2 Client coordination calls and ad-hoc coordination (2)
1.3 Quality Control
1.3.1 All work products will be subject to internal quality review before issuance per
IBI Group quality control procedures.
DELI VERABLE(S)
• Project schedule
• Invoices and progress reports
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IBI GROUP ATTACHMENT A
SCOPE OF WORK
• Meeting agendas
• Meeting notes
Task 2: Environmental Report and Supporting Site Engineering
This task will involve the assembly of existing information as it relates to sites adjacent to the
eastern edge of Andover Park West from Tukwila Parkway to Strander Boulevard. It also
includes a site survey and gathering of relevant standards and design information from the
City. Geotechnical, survey and a summary of permit requirements.
ASSUMPTIONS
• The City will provide existing studies, reports, and maps as applicable in a timely
manner.
• The City will provide base maps that include right-of-way, existing infrastructure, curb
lines, street markings, and other information to inform the Consultant Survey Team to
prepare an adequate base plan for the area.
• The City will provide existing GIS information and surveys (as available) from
adjacent projects, including Southcenter Mall, city street and base map information
for the Andover Park West — Strander Boulevard — Baker Boulevard — Southcenter
Boulevard area (i.e., the area within about a half mile to a mile radius of the current
transit station). Information required from the City includes right-of-way, curb lines,
catch basins, manholes, sidewalks, property lines, contours and utility information.
• The City will provide any information on City owned detention facilities and utilities in
the area of the project.
• The City will provide title reports for additional properties not included in the Transit
Center survey.
• The City will make all necessary arrangements for obtaining right -of -entry for the
survey and soils examinations to the private property abutting the eastern edge of the
Andover Park West right-of-way.
• Survey work will be completed on the same datum as projects for the Southcenter
Mall and/or other adjacent projects.
WORK ACTIVITIES
This task will include collection, assembly, and review of the following information. Unless
otherwise noted, it is expected that this information will be available through the City.
Information to be collected is as follows:
2.1 Environmental
2.1.1 Identify Process and Issues: the Consultant will review the scope of project to
determine the extent of permits and environmental documentation
requirements.
2.1.2 Provide a written statement that will be included in the Task 6 Technical
Memorandum.
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2.2 Geotechnical
2.2.1 This work completed in 2009 included the review of existing geotechnical
reports. Field investigation was completed and a draft geotechnical report
was prepared that included pavement design criteria and a pavement cross-
section. The draft geotechnical report will be included in the Task 6 Technical
Memorandum.
2.3 Survey Data
2.3.1 The Consultant will conduct an additional field survey for the Roadway
widening along the east side of the Andover Park West ROW to verify utilities
and identify any changes to topography within the Andover West corridor.
2.3.2 The Consultant will conduct in-house research for franchise utility mapping
obtained for previous work with PacLand and Westfield. IF we are unable to
find the mapping previously acquired, we will contact the local utility districts
and obtain new copies.
2.3.3 The Consultant will complete a review of title reports (to be provided by the
City of Tukwila) for additional properties that were not included in the Transit
Center tasks and provide a written memorandum identifying potential areas
where additional rights of way or easements will be needed.
2.3.4 The Consultant will update base maps to reflect the data acquired in the three
tasks listed above.
DELIVERABLES
• Updated Site survey
• Permitting report to be included in the Technical Memorandum
• ROW and Easement Acquisition Summary to be included in the Technical
Memorandum
• Updated base maps
Task 3: Council Coordination
This task will consist of assisting the City with communication with the City Council upon
completion of the draft technical memorandum.
ASSUMPTIONS
The City will be responsible for publicizing Council meetings and for arranging
meeting logistics.
• The Consultant will be responsible for producing all Council meeting presentation
materials.
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SCOPE OF WORK
WORK ACTIVITIES
3.1 Preparation for Council Presentations
3.1.1 Council meeting materials will be developed through collaborative planning
sessions involving the City Project Manager, Consultant Project Manager,
and other key staff.
3.1.2 The Consultant will prepare graphics for Council meeting(s) which will
consist of simplified engineering drawings of the channelization option only.
DELIVERABLES
• Council presentation materials
Task 4: Conceptual Design
Draft Conceptual design plans were submitted to the City in May 2009 and include 3
alternative roadway designs for the corridor. The conceptual design plans include landscape
architecture, urban, electrical and civil design. The draft conceptual design plans developed
in 2009 will be submitted as an attachment to the Task 6 Technical Memorandum.
This task will continue the conceptual design work that started in 2009 and include subtasks
to support the roadway widening. The subtasks will include preparation of a roadway model
to assess existing access along the corridor, proposed edge conditions of the roadway at the
ROW and assess the franchise utility relocations required due to the widening and
improvements.
ASSUMPTIONS
• A Value Engineering Study is not anticipated as part of the work.
WORK ACTIVITIES
4.1 Civil
4.1.1 Model Selected Roadway - Road widening and sidewalk will be modeled and
catch point for cut/fill line will be developed. Edge condition will be assessed
for matching new road grade with adjacent properties and recommendations
will be made for necessary retaining walls to minimize impacts for critical
areas, and also show improvements for matching grade with slopes. This
information can then be used for assessment of right-of-way and temporary
construction easement needs.
4.1.2 Access and Parking Layout - Accesses to adjacent parcels will be reviewed
for impacts due to roadway widening. New accesses will be designed as
necessary to minimize impacts to adjacent parcels, and coordinated into the
design of the preferred alternative for Andover Park West. Parking lot striping
will be revised as necessary to accommodate proposed access changes.
4.1.3 Utility Coordination and Impacts - Records of City, private, and franchise
utilities will be collected and locations will be verified on the current survey
base. Utility conflicts will be identified and proposed relocations will be
developed for the preferred alternative for Andover Park West. This
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information is necessary for assessment of right-of-way and temporary
construction easement needs. The consultant will prepare a technical memo
summarizing criteria for utility relocation.
DELIVERABLES
• ACAD Civil 3D Model
• Utility Conflicts and Relocation Summary
Task 5: Cost Estimate
A cost estimate will be prepared for the proposed Andover Park West Improvements based on the
work completed in 2009 and the additional work completed during this Phase. The cost estimate will
be cornpleted with a level of accuracy commensurate with the conceptual level of design. The cost
estimate will include the cost of construction for the design and include any potential risks that have
been identified as a result of the conceptual engineering and design tasks. The cost estimate will be
subdivided into costs for each of the disciplines listed below.
ASSUMPTION(S)
• Information will be prepared in CSI format for Lump Sum bidding.
WORK ACTIVITIES
5.1 Preliminary Cost Estimate
A cost estimate will be prepared for the proposed Andover Park West Improvements
based on the work completed in Phase 1. This preliminary cost estimate will include
the following:
• Civil Roadway improvements: a cost estimate will be developed for the
proposed improvements to Andover Park West.
• Electrical improvements (street and pedestrian lighting)
• Urban and Landscaping improvements
DELIVERABLE(S)
• Preliminary Construction Cost Estimate
Task 6: Technical Memorandum
The purpose of this task is to summarize the work previously completed on the Andover Park
West corridor and will include the draft conceptual design plans that were submitted to the
City in May 2009 as an attachment to the memorandum as well as technical memoranda
developed in Task 2. This task represents a clarification of the original 2008 scope Phase 1
Task 6 Design Report delivering a product that will assist in moving the subsequent re -start of
the roadway design forward. A technical memorandum will be prepared summarizing the
work completed in 2009 and the work completed as part of this continued work.
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WORK ACTIVITIES
6.1 Draft Technical Memorandum
The Consultant will prepare a single Draft Technical Memorandum (tech memo) which will
include a summary of the design elements, major decisions and roadway alternatives
developed during the Phase 1 work effort in 2009. The tech memo will include any formal
reports or plans previously prepared and submitted to the City as attachments to this
document and be augmented with new information developed during this Phase 1A.
ASSUMPTION(S)
• Project limits are from the north leg of the intersection of Andover Park West
and Strander Boulevard to the south leg of the intersection of Andover Park
West and Tukwila Parkway, not including the intersections.
• No additional technical analysis or design efforts will occur as part of this task.
Work Elements include:
6.1.1 Landscape Design
Conceptual landscape design documentation developed for Andover Park West
medians and planting strips will be included as an attachment to the technical
memorandum.
The Consultant will prepare a written summary of the landscape principles that were
developed as part of the overall conceptual urban design streetscape for Andover Park
West.
6.1.2 Urban Design
The Consultant will summarize the urban design streetscape principles that were
developed for Andover Park West. The Consultant shall provide illustrations in the form
of perspectives and other illustrative graphics depicting the proposed streetscape
treatments that were prepared during the previous conceptual design phase.
6.1.3 Electrical Design
Conceptual street lighting design plans developed for Andover Park West will be
included as an attachment to the technical memorandum.
The Consultant will prepare a written summary of the street lighting principles and
options that were developed as part of the overall conceptual design streetscape for
Andover Park West.
6.1.4 Civil Design
The Consultant will prepare a written summary of the roadway layout options
developed, major decisions, conflicts identified during the Conceptual Design, and any
design deviations identified.
Conceptual plans developed for Andover Park West and alternate road layout options
prepared will be included as an attachment to the technical memorandum.
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August 10, 2011
ASSUMPTION(S)
• City shall provide access to all record documents available.
• No profiles will be laid out in Schematic Design.
6.1.5 Geotechnical Design
The Consultant will include the Draft Pavement Design Report that was prepared
during the Conceptual Design Phase as an attachment to the Technical Memorandum.
The draft report includes a written summary of the studies completed in order to
evaluate the subgrade and existing pavement conditions and developed pavement
recommendations for new HMA pavement design. The results of the Falling Weight
Deflectometer (FWD) pavement testing and pavement coring studies are included.
6.2 Draft Technical Memorandum Review Meeting
The intent of this task is to facilitate a review meeting with the City and Project Team
for resolution of the City review comments on the draft memorandum for incorporation
into the final technical memorandum.
Work Elements include:
6.2.1 Facilitate the review meeting with the Project Team.
6.2.2 Final summary of the comment resolution meeting and the changes to be
incorporated into the Final Technical Memorandum.
6.3 Final Technical Memorandum
6.3.1 Agreed changes from the Review Meeting with the City will be incorporated into
the Final Technical Memorandum.
DELIVERABLE(S)
• Draft Technical Memorandum
• Summary of City comments to be incorporated
• Final Technical Memorandum
PHASE 1B: ROADWAY UTILITY IMPROVEMENTS
A new Phase 1B has been added to this scope of work and includes additional tasks
identified by the City to be incorporated into the Andover Park West Roadway Improvements
project. This work will include the design of utility replacement work of the existing waterline
and sewer line within the project corridor. In addition, to support this design work, a
geotechnical investigation will be completed as part of the design effort to identify soil
conditions that can be anticipated during construction of the utilities.
A work breakdown structure of two primary tasks has been developed for this Phase of the
work, covering in general the following:
1. Conduct and manage the work for the additional roadway design subtasks recognizing an
overall timeline of eight (8) weeks.
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IBI GROUP ATTACHMENT A
SCOPE OF WORK
2. Prepare a technical memorandum (tech memo) including geotechnical and civil design
subtasks for the replacement of the City sewer line and waterline. The work will include
preparation of a preliminary cost estimate.
Task 7: Project Management
This task includes the day-to-day activities to be performed by the Consultant to manage and
administer the work to deliver quality work products that meet the needs of the City
ASSUMPTIONS
•
Primary project management coordination will be through the Consultant Project
Manager and City Project Manager.
• All Consultant requests for meetings with City staff shall come from the Consultant
Project Manager. Such requests will be issued to the City Project Manager.
• AN sub -consultant requests for meetings will be coordinated through the Consultant
Project Manager or Consultant Design Coordinator (the latter if a design -related
issue).
• Steps will be taken to schedule meetings as far ahead as reasonable to secure
participation of invitees, City assistance may be requested from time -to -time to
expedite design or information collection -related meetings.
• The City will be responsible for providing meeting space and issuing invites to City
staff and other stakeholders for all stakeholder and city council meetings and
presentations.
• The Consultant will be responsible for all work products delivered, and commits to
providing staff and resources to complete the work in a timely manner.
WORK ACTIVITIES
7.1 Contract Administration
This activity covers basic administration of the work including the following:
7.1.1 Updates to the Project Schedule in MS Project, ongoing tracking of that
schedule, and reporting of any variances on a monthly basis. Issues identified
during the course of the work that have the potential to affect schedule will be
promptly identified for the City Project Manager (this is in addition to regular
monthly reporting).
7.1.2 Cost and staff time control.
7.1.3 Monthly client invoicing and project progress reporting (report to be included with
invoice).
7.1.4 Sub -consultant administration.
7.2 Meetings and Coordination
This includes general coordination and project management meetings. Meeting and
coordination are expected to include the following:
August 10, 2011
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IBI GROUP ATTACHMENT A
SCOPE OF WORK
7.2.1 Internal design team coordination meeting (1).
7.2.2 Client coordination calls and ad-hoc coordination (1)
7.3 Quality Control
7.3.1 All work products will be subject to internal quality review before issuance per
IBI Group quality control procedures.
DELIVERABLE(S)
• Project schedule updates
• Invoices and progress reports
• Meeting agendas
• Meeting notes
Task 8: Roadway Improvements
WORK ACTIVITIES
8.1 Geotechnical Report
8.1.1 The Consultant will review the scope of project and any existing geotechnical
reports to identify additional geotechnical information and collect information
through field geotechnical investigations. Up to two borings will be completed.
8.2 Schematic Design for Sewer and Waterline Replacement
8.2.1 The Consultant will prepare schematic plans for replacement of the existing 8 -
inch diameter waterline from Tukwila Parkway to Strander Boulevard. Work
includes gathering of all existing of all City records of adjacent site improvements
and anticipated flow rates and other infrastructure upgrade criteria.
8.2.2 The Consultant will prepare schematic plans for replacement of the existing 12 -
inch and 14 -inch diameter sanitary sewer line from South manhole at
intersection with Tukwila Parkway to lift station just north of Strander Boulevard.
Work includes gathering of all existing of all City records of adjacent site
improvements and anticipated flow rates and other infrastructure upgrade
criteria.
8.2.3 A cost estimate will be prepared for the schematic design of the utility
improvements.
ASSUMPTION(S)
• The City will make all necessary arrangements for obtaining right -of -access
agreements for the geotechnical investigation and provide traffic control during the
scheduled work.
DELI VERABLE(5)
• Geotechnical Boring Report
• Schematic Design — Sewer and water line
• Schematic Design Cost Estimate for Utility Improvements
August 10, 2011
Page 11
IBI GROUP ATTACHMENT A
SCOPE OF WORK
PHASE 2: FINAL DESIGN (OPTIONAL)
The objective of this Phase of the project is to develop final design documents (60% and 100%) for
Andover Park West improvements that provide design documentation, cost information and
environmental and geotechnical information to the City that allows for future bidding of the project.
A work breakdown structure of five primary tasks has been developed for this Phase of the work,
covering in general:
1. Conduct and management of the work.
2. Preparation of stakeholder presentation materials and meeting summaries and
participation at meetings.
3. Review and assembly of relevant information and investigation, including geotechnical and
environmental appropriate to completing the design phase of the project.
4. Preparation of construction documents (60% and 100%) plans and specifications.
5. Construction cost estimate for Andover Park West Improvements (60% and 100%).
The following scope describes the work to be conducted, assumptions and deliverables to be
provided.
Task 9: Project Management
This task includes the day-to-day activities to be performed by the Consultant to manage and
administer the work and deliver quality work products that meet the needs of the City.
ASSUMPTION(S)
• Primary project management coordination will be through the Consultant Project
Manager and City Project Manager.
• All Consultant requests for meetings with City staff shall come from the Consultant
Project Manager. Such requests will be issued to the City Project Manager.
• All sub -consultant requests for meetings will be coordinated through the Consultant
Project Manager or Consultant Design Coordinator (the latter if a design -related
issue).
Steps will be taken to schedule meetings as far ahead as reasonable to secure
participation of invitees, City assistance may be requested from time -to -time to
expedite design or information collection -related meetings.
The City will be responsible for providing meeting space and issuing invites to City
staff and other stakeholders for all stakeholder and city council meetings and
presentations.
• The Consultant will be responsible for all work products delivered, and commits to
providing staff and resources to complete the work in a timely manner.
August 10, 2011
Page 12
IBI GROUP ATTACHMENT A
SCOPE OF WORK
August 10, 2011
WORK ACTIVITIES
9.1 Contract Administration
This activity covers basic administration of the work including:
9.1.1 Preparation of a Project Schedule in MS Project, ongoing tracking of that
schedule, and reporting of any variances on a monthly basis. Issues identified
during the course of the work that have the potential to affect schedule will be
promptly identified for the City Project Manager (this is in addition to regular
monthly reporting).
9.1.2 Cost and staff time control.
9.1.3 Monthly client invoicing and project progress reporting (report to be included with
invoice).
9.1.4 Sub -consultant administration.
9.2 Meetings and Coordination
This includes general coordination and project management meetings. Meeting and
coordination are expected to include the following, with the number of required
meetings determined when the overall schedule has been developed:
9.2.1 Monthly meetings with City staff.
9.2.2 Internal design team coordination meetings.
9.2.3 Bi -weekly client coordination calls and ad-hoc coordination.
9.3 Quality Control
9.3.1 All work products will be subject to internal quality review before issuance per
IBI Group quality control procedures.
DELIVERABLES
• Project plan
• Project schedule
• Invoices and monthly progress reports
• Meeting agendas
• Meeting notes
Task 10: Stakeholder Coordination
This task will continue the Stakeholder coordination efforts through final design by assisting the City
with communication with key stakeholders through a series of presentations. Key stakeholders
include the City project team, council committees, review boards and commissions and adjacent
property owners. In each case, the Consultant will prepare all presentation materials for stakeholder
workshops and generate notes/documentation of the outcomes.
Page 13
IBI GROUP ATTACHMENT A
SCOPE OF WORK
ASSUMPTION(S)
• The City will be responsible for publicizing stakeholder meetings and for arranging
meeting logistics.
• The Consultant will be responsible for producing all stakeholder meeting presentation
materials, and for producing meeting notes for each stakeholder meeting.
• Presentation meetings may include the following:
- City Council Transportation Committee
- City Council Committee of the Whole
Stakeholder Workshop
• Documenting meeting materials
WORK ACTIVITIES
10.1 Preparation for Stakeholder Workshops
10.1.1 Stakeholder meeting agendas will be developed through collaborative planning
sessions involving the City Project Manager, Consultant Project Manager, and
other key staff.
10.1.2The Consultant will prepare one set of graphics and a rendering for the
stakeholder meetings. The graphics prepared will reflect the Draft Final Design.
10.2 Documentation of Stakeholder Workshops
10.2.1 The Consultant will provide the City with copies of meeting materials and
meeting notes for all stakeholder events (paper and electronic).
DELIVERABLE(S)
• Stakeholder meeting graphic materials and rendering.
• Stakeholder meeting notes/documentation.
Task 11: Construction Documents (60% and 100%)
This task will include the design development (60%) and final (100%) design plans and
specifications for civil, urban design, landscape architecture, ITS/communications and electrical
systems.
ASSUMPTION(S)
• A Value Engineering Study is not anticipated as part of the work.
• Information will be prepared in CSI format for Lump Sum bidding.
• Storm water runoff assessment and report will be based upon 2009 King County
Surface Water Design Manual and will follow requirements of the City
August 10, 2011
Page 14
IBI GROUP ATTACHMENT A
SCOPE OF WORK
• City shall lead public outreach effort to coordinate utility service transfer issues with
all adjacent properties.
• Sewer services connect at manholes within Andover Park West. No potholing is
deemed necessary to locate side sewer elevations. Elevations will be calculated
based on Manhole data and minimum grades for pipe slope.
WORK ACTIVITIES
11.1 Civil
11.1.1 The Consultant will develop final design documents covering drainage facilities.
11.1.2The final design for utilities will include relocation and new utility services that
may be required for project.
11.1.3The final grading of existing and installation of plans. Pavement layout will
include pavement cross sections and two-inch asphalt grind and overlay.
11.1.4Waterline Design: the Consultant shall develop final plans from schematic water
main design to replace the existing eight -inch waterline with a 12 -inch waterline.
The design shall include proposed service connections to existing services, fire
hydrant placement, service connections, and other necessary appurtenances.
The design shall include critical construction staging sequences. Plans shall
include plan and profile, and miscellaneous detail sheets as necessary. Work
shall also include cost estimate and contract specifications.
11.1.5Sewer line Design: the Consultant shall develop final plans from schematic
sewer main design to replace the existing 12 -inch and 14 -inch sewer with a 15 -
inch to 18 -inch sewer line. The design shall include critical construction staging
sequences. Plans shall include plan and profile, and miscellaneous detail sheets
as needed. Work shall additionally include the following items:
• Calculate buoyancy of constructed system and design anti -buoyancy
measures. Prepare documentation for City records.
• Verification of Manhole access lid placement relative to proposed
channelization and adjustment as needed to clear access lids out of wheel
path.
• Calculation of dewatering needs, anticipated to be staged wellpoint
system.
11.2 Landscape Design
11.2.1 Final landscape design documentation will be developed for the roadway.
11.3 Urban Design
11.3.1 The Consultant will develop final urban design project site plans and details
including for the Streetscape Design for Andover Park West.
11.4 Electrical
11.4.1 The Consultant will develop final designs for site electrical power service and
distribution, and receptacle locations. The Consultant will coordinate any
August 10, 2011
Page 15
IBI GROUP ATTACHMENT A
SCOPE OF WORK
required discussions between the City, service utility, and design team members
to determine power availability and access.
11.4.2The Consultant will develop a final design lighting plans and coordinate lighting
system standards with the City.
11.5 ITS/Signals
11.5.1 The Consultant will develop final designs for communication system
requirements to maintain the existing signalized intersections and future ITS
requirements.
DELIVERABLE(S)
• Design Development (60%) documentation submittal for all disciplines.
• Buoyancy calculations shall be included under separate cover.
• Final Design (100%) ready -for -bid design documentation submittal for all disciplines.
Taskl2: Cost Estimates (60% and 100%)
Cost estimates will be developed for the 60% and 100% submittals with a level of accuracy
commensurate with the level of design. The cost estimates will include the cost of construction for
the design and include any potential risks that have been identified as a result of the conceptual
engineering and design tasks. The cost estimate will be subdivided into costs for each of the
disciplines listed below.
ASSUMPTION(S)
• Information will be prepared in CSI format for Lump Sum bidding.
WORK ACTIVITIES
12.1 60% Cost Estimating
12.1.1 The Consultant will develop a 60% cost estimate based on the civil, landscape,
urban, ITS/Communications, mechanical and electrical design.
12.2 100% Cost Estimating
12.2.1 The Consultant will develop a 100% cost estimate based on the civil, landscape,
urban, ITS/Communications/Signals, and electrical design.
DELIVERABLE(S)
• Lump sum construction cost estimates for 80% and 100% documentation.
August 10, 2011
Page 16
IBI GROUP ATTACHMENT A
SCOPE OF WORK
PHASE 3: BID AND CONSTRUCTION SUPPORT (OPTIONAL)
Task 13: Bid Support
AS SUMPTION(S)
• The City will be responsible for all aspects of the procurement not spelled out
specifically below.
• No Conformed set of documents (including addenda) will be prepared.
• No budget is included for this work. Final Budget and Scope will be determined at a
later date.
DELIVERABLE(S)
13.1 The Consultant will make a "camera ready" or digital record of the Final bid
documents available to the City for their use in the copying and dispersal of documents to
prospective bidders.
13.2 The Consultant will respond to bidder questions forwarded by the City with Addenda
information in the form of text and drawings necessary and appropriate to obtain bids.
Task 14: Construction Support
AS SUMPTION(S)
• The City will retain personnel as required to manage the day to day administration of
the construction.
• No budget is included for this work. Final Budget and Scope will be determined at a
later date.
DELIVERABLE(S)
14.1 The Consultant shall provide the following:
• Review and comment on submittals.
• Review and comment on requests for information.
• Review and respond to owner questions.
• Issue clarifications, including supplemental drawings.
• Maintain a log of all submittals, requests for information, owner questions,
supplemental drawings and issued clarifications.
• The consultants will make site visits to review progress.
August 10, 2011
Page 17
IBI GROUP ATTACHMENT A
SCOPE OF WORK
SCHEDULE AND FEE
The Consultant team will conduct the work described in Phase 1A and 1B in an overall
timeline of 4 months with an additional 2 week period for City review of the Phase 1A
deliverable.
The work described above for Phase 2 and 3 tasks will be refined during the Phase 1 work
and finalized with the City prior to development of a fee proposal.
The fee for the project has been prepared for the tasks outlined in this document for Phase 1.
Fees associated for tasks in Phases 2 and 3 will be prepared in a future document.
The estimated fee for the work is summarized below:
Phases 1A and 1B: $115,000
August 10, 2011
Page 18
Hv
8/11/2011 11:33 AM
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PHASE 1B ROADWAY UTILITY IMPROVEMENTS
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7.3 Dualiy Control 0
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8/11/2011
IPHASF_ 10 TECHNICAL MEMORANDUM
Sub -total Task 1
Tacit o cn�Arnnm.ntal Rancid and Suooenina Site Enaineedno 1
2.3 Survey Data
Sub -total Task 2
Task 3. Counpil Coordinallon
8/11/2011 11:33 AM
06-019(k)
Council Approval 7/05/2011
SUPPLEMENTAL AGREEMENT NUMBER 11
TO
CONSULTANT AGREEMENT NUMBER 06-019 ( \/..)
THIS SUPPLEMENTAL AGREEMENT is entered into between the City of Tukwila,
Washington, herein -after referred to as "the City", and IBI Group, hereinafter referred to as "the
Consultant", in consideration of the mutual benefits, terms, and conditions hereinafter specified.
The City desires to supplement the agreement entered into with the Consultant and executed on,
February 23, 2006 and identified as Agreement No. 06-019. All provisions in the basic
agreement remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
1. Scope of Services, is hereby changed to include work described in Attachment A for
additional design work on the Tukwila Transit Center project.
2. Payment, shall be amended as follows:
A. Payment for the work provided by the Consultant shall be made as provided on
Exhibit "B" attached hereto, provided that the total amount of payment to the Consultant
shall not exceed $260,521 without express written modification of the Agreement signed
by the City. The maximum amount payable under this agreement as supplemented
inclusive of all fees and other costs is now $753,821.
3. Time for Performance, shall be amended as follows:
The Consultant shall perform all services and provide all work product required pursuant
to this Agreement by June 30, 2012, unless an extension of such time is granted in
writing by the City.
I ,
DATED this 1 dbday of
CITY OF TUKWILA
, 201.
CONSULTANT
By:
Printed Name: Gt_ J V °l 11 e
Title: ✓ t - f v
% `5I- 2C 02 de/ 6l4/—S
City of Tukwila
TUKWILA TRANSIT CENTER
FINAL DESIGN AND CONSTRUCTION DOCUMENTS
SCOPE OF WORK
JUNE 15TH, 2011
IBI
GROUP
Attachment A
181 GROUP
SCOPE OF WORK
TABLE OF CONTENTS
June 15th, 2011
PHASE 3: FINAL DESIGN 1
Task 1: Project Management 2
Task 2: Design Program Update 3
Task 3: ROW Acquisition 6
Task 4: Due Diligence Studies and Geotechnical Services 7
PHASE 4: CONSTRUCTION DOCUMENTS (OPTIONAL) 7
Task 5: Project Management 8
Task 6: Stakeholder Coordination 10
Task 7: Design Documents (60% and 100%) 11
Task 8: Cost Estimates (60% and 100%) 13
Task 9: Assistance with Building Permit 14
PHASE 5: BID AND CONSTRUCTION SUPPORT (OPTIONAL) 15
Task 10: Bid Support 15
Task 11: Construction Support 15
SCHEDULE AND FEE 15
Page i
IBI GROUP
SCOPE OF WORK
City of Tukwila
TUKWILA TRANSIT CENTER
FINAL DESIGN AND CONSTRUCTION DOCUMENTS
PHASE 3: FINAL DESIGN
The Transit Network Plan for the Tukwila Urban Center (TUC) Subarea' includes as one of its
key recommendations the construction of a new transit center in the immediate vicinity of the
existing.focal point of bus service on Andover Park West and Baker Avenue. A new transit
center in this location is expected to act not only as a replacement for the existing bus
stop(s); it will also serve the new King County Metro RapidRide F Line that will begin service
in 2013. In addition, the new transit center is an important step in the redevelopment of the
area, building from current initiatives to redevelop the Southcenter Mall and future plans to
redevelop the Tukwila Urban Center.
Draft design documents representing 30% design were completed in May 2009 for the
Tukwila Transit Center Southbound Transit Stop. At that time, 30% design documents were
not prepared for the Northbound and Baker Transits Stops pending a Council siting decision
on the Northbound transit stop. Since the draft 30% design documents were submitted in
May 2009, it is our understanding that the following changes have occurred:
• The Northbound and Baker transit stops will be included in this scope of work.
• The introduction of the King County Metro RapidRide F line that will utilize the
Tukwila Transit Center and may include King County's RapidRide branding,
technology pylons and shelter and platform requirements.
• Project documents will need to comply with federal funding requirements.
• A siting decision for the Tukwila Transit Center was issued by the City that confirms
the City's preferred location of the Tukwila Transit Center and its three transit stops —
Northbound, Southbound and Baker.
A work breakdown structure of three primary tasks has been developed for this Phase of the
work, covering in general:
• Conduct and manage the work recognizing an overall design timeline of 3 months.
• Review and assembly of relevant information to complete the design phase of the
project including the Firestone Property, northbound and Baker transit stops.
• Prepare environmental documents to comply with the requirements for federal
funding opportunities and incorporate the Northbound and Baker transit stops.
• Update site engineering documents to incorporate the Northbound and Baker transit
stops.
• Update the design documents to incorporate significant changes that have occurred
since May 2009.
• Prepare a Preliminary Design cost estimate for the Transit Center.
• Prepare legal documents for ROW acquisition and participate in property
negotiations and finalize acquisitions.
' Final Transit Network Plan, Tukwila Urban Center Subarea, Perteet, Inc., December 2004.
June 151h, 2011
IBI GROUP
SCOPE OF WORK
City of Tukwila
TUKWILA TRANSIT CENTER
FINAL DESIGN AND CONSTRUCTION DOCUMENTS
The following scope describes the work to be conducted and assumptions and deliverables to
be provided. The term "Consultant" or "Consultant Team" refers to IBI Group and its team of
sub -consultants including KPFF, Shannon & Wilson, Nakano Landscape Architects, Tres
West Engineers, PACE, Certified Land Services and ESA Adolphson. "City" refers to the City
of Tukwila, the client organization responsible for the project.
Task 1: Project Management
This task includes the day-to-day activities to be performed by the Consultant to manage and
administer the work to deliver quality work products that meet the needs of the City.
ASSUMPTIONS
• Primary project management coordination will be through the Consultant Project
Manager and City Project Manager.
• All Consultant requests for meetings with City staff shall come from the Consultant
Project Manager. Such requests will be issued to the City Project Manager.
• All sub -consultant requests for meetings will be coordinated through the Consultant
Project Manager or Consultant Design Coordinator (the latter if a design -related
issue).
• Steps will be taken to schedule meetings as far ahead as reasonable to secure
participation of invitees; City assistance may be requested from time -to -time to
expedite design or information collection -related meetings.
• The City will be responsible for providing meeting space and issuing invites to City
staff and other stakeholders for all stakeholder and city council meetings and
presentations.
• The City will be responsible for providing base information such as existing plans,
previous studies, land surveys, GIS data, etc. The Consultant will coordinate with the
City to make sure that information requests are reasonable and do not overly burden
City staff.
• The Consultant will be responsible for all work products delivered and commits to
providing staff and resources to complete the work in a timely manner.
WORK ACTIVITIES
1.1. Contract Administration
This activity covers basic administration of the work including:
1.1.1. Development of an overall Project Plan that summarizes the scope, deliverables,
schedule and project team.
1.1.2. Preparation of a Project Schedule in MS Project, ongoing tracking of that
schedule, and reporting of any variances on a monthly basis. Issues identified
during the course of the work that have the potential to affect schedule will be
promptly identified for the City Project Manager (this is in addition to regular
monthly reporting).
1.1.3. Cost and project team time control.
June 15th, 2011
Page 2
IBI GROUP
SCOPE OF WORK
City of Tukwila
TUKWILA TRANSIT CENTER
FINAL DESIGN AND CONSTRUCTION DOCUMENTS
1.1.4. Monthly invoicing and project progress reporting (report to be included with
invoice).
1.1.5. Sub -consultant administration.
1.2. Meetings and Coordination
This includes general coordination and project management meetings. Meeting and
coordination are expected to include:
1.2.1. A kickoff meeting with the City and key design leads from architectural and civil.
1.2.2. Meetings with City staff (up to 2)
1.2.3. Internal design team coordination meetings
1.2.4. Client coordination calls and ad-hoc coordination (Up to 4)
1.3. Quality Control
1.3.1. All work products will be subject to internal quality review before issuance per
IBI Group quality control procedures.
DELIVERABLES
• Project plan
• Project schedule
• Monthly invoices and progress reports
• Meeting agendas
• Meeting notes
Task 2: Design Program Update
The purpose of this task is to update the design program for the Northbound stop since the
draft 30% design documents were submitted to the City in May 2009 and to develop 30%
design plans for the Northbound and Baker stops. The tasks will focus on discussions with
the City and project design team to review the project goals, project program and the 30%
draft design documents. The work will include workshops and design sessions with the City
to update design documentation based on program changes that have been impacted since
the completion of 30% draft documents. Work will begin on property acquisition and
geotechnical and environmental investigation of the Firestone Canopy during this phase of
the work.
WORK ACTIVITIES
2.1. Tukwila Transit Center Working Session
The intent of this task is to assess the status of the project and reconfirm the project goals
and the desired design program. The Consultant Team will facilitate a half-day working
session with the City.
Work Elements include:
June 151h, 2011
Page 3
IBI GROUP
SCOPE OF WORK
City of Tukwila
TUKWILA TRANSIT CENTER
FINAL DESIGN AND CONSTRUCTION DOCUMENTS
2.1.1. Facilitate the working session
2.1.2. Review 30% draft design documents
2.1.3. Review station and shelter design features and elements
2.1.4. Discuss RapidRide station and technology requirements
2.1.5. Review City of Tukwila's visions and goals for the Tukwila Transit Center and the
Tukwila Urban Core
2.1.6. Review security, lighting and transit technology requirements
2.1.7. Review Westfieids' future plans and vision for Southcenter Mall
2.1.8. Review Urban and Landscape Design assumptions and goals
2.1.9. Review Northbound and Baker station locations and platform requirements
2.2. King County RapidRide Stakeholder Meeting
The Consultant team will lead a Stakeholder meeting with King County Metro and the City to
discuss the RapidRide program and the F line that is proposed to serve the Tukwila Transit
Center beginning in 2013. The purpose of the meeting is to determine the Rapidride station
requirements and discuss how they will be incorporated into the Tukwila Transit Center and
its goals and vision for the stations.
Discussion will include:
• RapidRide platform requirements
• RapidRide station and technology requirements
• Tukwila Transit Center Vision and Project Goals
• Tukwila Transit Center Design and Implementation Schedule
2.3. Design Document Updates
This subtask will involve updating design documentation for Tukwila Transit Center beginning
with the 30% Draft Design submittal from May 2009 and providing supplemental design
documentation for the Northbound and Baker Transit stops in addition to the incorporation of
program changes and updates to the Southbound stop.
Work Elements include:
2.3.1. Revise and update draft 30% design documents, which includes Southbound,
Northbound and Baker Stops and incorporate RapidRide platform elements into
the 30% design documents
2.3.2. Present the updated design to the City for the Northbound, Southbound and
Baker transit stops. The presentation will include the architectural, civil,
landscape, urban and structural design with key elements from electrical and
ITS/Communications design.
Assumptions Include:
• The City will review and provide comments on the 30% design documents. The
City will provide a set of consolidated, non- conflicting comments. The City will
June 15th, 2011
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City of Tukwila
TUKWILA TRANSIT CENTER
FINAL DESIGN AND CONSTRUCTION DOCUMENTS
have a 2 week review period. The Consultant will incorporate the City's
comments into the 60% design documents.
• Drainage report will be limited to a design memorandum identifying areas of
disturbance and changes to totals for pervious and impervious areas. These
areas, and associated stormwater detention and water quality upgrades will be
mitigated within the drainage improvements for the adjacent project improving
Andover Park West as discussed with the City.
2.4. Cost Estimate
The Consultant team will prepare a preliminary construction cost estimate based on
the updated design documents for civil, landscape, urban, architectural, structural,
ITS/Communications, and electrical design.
2.5. Environmental Permits
This task will review the environmental permit information assembled and summarized
during the last design phase in 2009 and the recent submittal of environmental
documentation including a NEPA by King County for the RapidRide stations. This task
will review the existing documentation and prepare additional documents to comply
with Executive Order 05-05 for the Tukwila Transit Center's Northbound, Southbound
and Baker stops.
Assumptions include:
• The NEPA submitted by King County will be sufficient documentation for the
Transit Center. No additional documentation is included in the is scope.
• If a SEPA checklist is required in addition to the King County NEPA, this will
be submitted by the City.
• All permit fees will be paid by the City directly and are not included in the
cost estimate.
Work Elements include:
2.5.1. Compliance with Executive Order 05-05
This will include the completion of the EZ form required to review the project for
compliance and completion of the Unanticipated Discovery Plan (UDP). The consultant
will prepare the forms and plan templates and work with the City and WSDOT for
compliance with State and executive order. Consultant will prepare draft documents for
City review and a final version responding to City staff comments.
DELIVERABLES
Working session summary
• Stakeholder meeting summary
• Updated design documents
• Cost estimate
• Executive Order 05-05 documents (preliminary draft, final draft, final)
June 15th, 2011
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IBI GROUP
SCOPE OF WORK
June 15th, 2011
City of Tukwila
TUKWILATRANSIT CENTER
FINAL DESIGN AND CONSTRUCTION DOCUMENTS
Task 3: ROW Acquisition
The objective of this task is to assist the City in ROW acquisition. Work to be performed includes
preparation of legal documents detailing the ROW acquisition necessary along Andover Park West
(east side) to accommodate the new Transit Center, assist with purchase offers and negotiate final
acquisition.
ASSUMPTIONS
• The City will hire a WSDOT approved review appraiser who will provide an appraisal
review for the parcel.
Acquisition documents for one parcel will be prepared.
• The acquisition of the parcel assumes that parking will not be impacted at the project
parcel. If Parking is impacted additional fees will be required in addition to the
preparation of a Parking Impact Study.
• The City of Tukwila will provide title reports for the parcels.
• Up to 3 properties will be researched as part of this task.
• The task does not include resolving boundary issues should the title reports have
conflicting information.
• All forms and conveyance documents will be based on WSDOT templates.
WORK ACTIVITIES
3.1. ROW Acquisition
The project requires a partial acquisition in fee from 1 commercial parcel at King
County Tax Parcel No. 0223100010, owned by Open Frame, LLC. State funds are
involved in this project requiring strict adherence to Federal Highways Administration
policies and procedures as well as all applicable federal, state and local laws including,
but not limited to the Uniform Relocation Assistance and Real Property Acquisition
Policies Act of 1970 and its amendments, 49CFR Part 24, and state Revised Statutes.
Work will be in accordance with the WSDOT Local Agencies Guidelines and by
reference the WSDOT Right of Way Manual. It is the intention to have a project that is
certification ready by the time of completion of the tasks.
3.2. Land Survey
Consultant will prepare an updated field survey for the Transit Center along the west
side of Andover Park West Street ROW in the vicinity of the proposed Southbound
stop and the east side of Andover Park West Street ROW in the vicinity of the
proposed Northbound stop and the Baker Street stop to pick up any changes since the
base plan was prepared in 2009.
3.2.1. The Consultant will plot the property Tines as described in title reports provided by the
City. Property lines, right of way lines and any easements described in the title reports
will be plotted on the updated base plans.
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IBI GROUP
SCOPE OF WORK
City of Tukwila
TUKWILA TRANSIT CENTER
FINAL DESIGN AND CONSTRUCTION DOCUMENTS
3.2.2: The Consultant will review title reports for all parcels along the east side of Andover
Park West in the vicinity of the Northbound transit station and along the south side of
Baker Blvd, in the vicinity of the Baker transit station. The existing right of way along
the Northbound and Baker stations will be verified and plotted on the updated base
plans. A table will be prepared to determine the right of way acquisition and easements
required for the transit stations.
3.2.3. The Consultant will provide an updated base plan including right-of-way lines, curb
lines, catch basins, manholes, sidewalks, property lines, contours, above (if any) and
underground utility information and vertical and horizontal control for review by the
other project team members for the Southbound, Northbound and Baker Transit stops.
3.2.4. The Consultant will provide a final survey in AutoCad 2009 and Civil 3D. The survey
map will be in accordance with City Standards for plans.
DELIVERABLES
• Updated Site Survey and Right of Way Acquisition Table
• Legal documents for property acquisition
Task 4: Due Diligence Studies and Geotechnical Services
ASSUMPTIONS
• The City will make all necessary arrangements for obtaining right -of -access
agreements for the survey, geotechnical, and site assessment activities to be
conducted on private properties.
WORK ACTIVITIES
4.1. Due Diligence Studies
4.1.1. The Consultant will complete an Environmental Corridor Study to evaluate the
potential for recognized environmental conditions to be present within the
footprint of the three bus stops.
4.1.2. The Consultant will complete a Hazardous Building Materials Survey of the
canopy on the Firestone property.
4.1.3. The Consultant will complete a geophysical survey (to evaluate the potential
presence of underground storage tanks) and soil sampling on the portion of the
Firestone property to be developed into the Transit Center.
4.2. Geotechnical Report
4.2.1. The Consultant will review the scope of project and any existing geotechnical
reports to identify additional geotechnical information and collect that information
through field Geotechnical investigations.
PHASE 4: CONSTRUCTION DOCUMENTS (OPTIONAL)
The objective of this Phase of the project is to develop construction documents (60% and
100%) for the Tukwila Transit Center that provides design documentation, cost information
June 15th, 2011
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City of Tukwila
TUKWILA TRANSIT CENTER
FINAL DESIGN AND CONSTRUCTION DOCUMENTS
and environmental and geotechnical information to the City that allows for future bidding of
the project. This phase will begin from the work completed during Phase 3 described above
and continue the design process and stakeholder coordination in preparation of bid
documents that will include the ability to pursue and meet federal funding opportunities.
A work breakdown structure of six primary tasks has been developed for this Phase of the
work, recognizing an overall design timeline of 6 months. This includes a two week City
Design Review period after each of the 60% and Draft 100% submittals. Primary tasks, in
general, include:
1. Review and assembly of relevant information, including geotechnical and
environmental appropriate to completing the design phase of the project including the
Firestone Property, Northbound and Baker transit stops.
2. Preparation of stakeholder presentation materials and meeting summaries and
participation at meetings.
3. Preparation of construction documents (60% and 100% Draft and Final) plans and
specifications.
4. Construction cost estimates for the Transit Center (60% and 100%).
5. Assistance to the City in preparation of materials and information for grant applications.
The following scope describes the work to be conducted, and assumptions and deliverables
to be provided.
Task 5: Project Management
This task includes the day-to-day activities to be performed by the Consultant to manage and
administer the work to deliver quality work products that meet the needs of the City.
ASSUMPTIONS
• Primary project management coordination will be through the Consultant Project
Manager and City Project Manager.
• All Consultant requests for meetings with City staff shall come from the Consultant
Project Manager. Such requests will be issued to the City Project Manager.
• All sub -consultant requests for meetings will be coordinated through the Consultant
Project Manager or Consultant Design Coordinator (the latter if a design -related
issue).
• Steps will be taken to schedule meetings as far ahead as reasonable to secure
participation of invitees, City assistance may be requested from time -to -time to
expedite design or information collection -related meetings.
• The City will be responsible for providing meeting space and issuing invites to City
staff and other stakeholders for all stakeholder and city council meetings and
presentations.
• The City will be responsible for providing base information such as existing plans,
previous studies, land surveys, GIS data, etc. The Consultant will coordinate with the
June 15th, 2011
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IBI GROUP
SCOPE OF WORK
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TUKWILA TRANSIT CENTER
FINAL DESIGN AND CONSTRUCTION DOCUMENTS
City to make sure that information requests are reasonable and do not overly burden
City staff.
• The Consultant will be responsible for all work products delivered, and commits to
providing staff and resources to complete the work in a timely manner.
WORK ACTIVITIES
5.1. Contract Administration
This activity covers basic administration of the work including:
5.1.1. Development of an overall Project Plan that summarizes the scope, deliverables,
schedule and project team.
5.1.2. Preparation of a Project Schedule in MS Project, ongoing tracking of that
schedule, and reporting of any variances on a monthly basis. Issues identified
during the course of the work that have the potential to affect schedule will be
promptly identified for the City Project Manager (this is in addition to regular
monthly reporting).
5.1.3. Cost and project team time control.
5.1.4. Monthly invoicing and project progress reporting (report to be included with
invoice).
5.1.5. Sub -consultant administration.
5.2. Meetings and Coordination
This includes general coordination and project management meetings; stakeholder
meetings are covered in Task 3. Meeting and coordination are expected to include the
following:
5.2.1. Design Review meetings with City staff (3) (At the start of 60% design, during
60% design and during 100% design tasks).
5.2.2. Internal design team coordination meetings.
5.2.3. Client coordination calls and ad-hoc coordination (Up to10).
5.3. Quality Control
5.3.1.All work products will be subject to internal quality review before issuance per
IBI Group quality control procedures.
DELIVERABLES
• Project plan
• Project schedule
• Invoices and monthly progress reports
• Meeting agendas
• Meeting notes
June 15th, 2011
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TUKWILATRANSIT CENTER
FINAL DESIGN AND CONSTRUCTION DOCUMENTS
Task 6: Stakeholder Coordination
This task will continue the stakeholder coordination efforts from the work completed earlier
during schematic and final design phases through the construction document phase by
assisting the City with communication with key stakeholders through a series of
presentations. Key stakeholders include the City project team, King County Metro, adjacent
property owners and businesses, council committees, review boards and commissions. The
Consultant will prepare presentation materials for stakeholder workshops as defined below
and provide documentation of the outcomes.
ASSUMPTIONS
• The City will be responsible for publicizing stakeholder meetings and for arranging
meeting logistics.
• The Consultant will be responsible for producing all stakeholder meeting presentation
materials, and for producing meeting notes for each stakeholder meeting.
• Presentation meetings include:
City Council Transportation Committee (1)
- City Council Committee of the Whole (1)
- City Board of Architectural Review (1)
- Adjacent Property Owners and Tenants (1)
King County Metro Design Presentation (1)
WORK ACTIVITIES
6.1. Preparation for Stakeholder Workshops
6.1.1. Stakeholder meeting agendas will be developed through collaborative planning
sessions involving the City Project Manager, Consultant Project Manager, and
other key staff.
6.1.2. The Consultant will prepare one set of graphics and a rendering that will be used
at all of the stakeholder meetings listed above. Presentation material will be
focused on the transit stations, urban design and landscape features, The
graphics prepared will reflect the reviewed and approved design plans.
6.2. Documentation of Stakeholder Workshops
6.2.1. The Consultant will provide the City with copies of meeting materials and
meeting notes for stakeholder events (paper and electronic).
6.3. Public Art Program Identification and Coordination
6.3.1. The Consultant will work with the City to incorporate public art into the project.
The Consultant will coordinate the location of the art into the project site. The
Consultants effort is limited to the hours defined in the attached fee proposal.
The work does not include any additional design services or design
modifications of the art to accommodate the piece into the project. Additional
design and coordination services if required will be negotiated with the City prior
to providing the services.
June 15th, 2011
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IBI GROUP
SCOPE OF WORK
City of Tukwila
TUKWILA TRANSIT CENTER
FINAL DESIGN AND CONSTRUCTION DOCUMENTS
6.4. King County Metro Coordination
6.4.1. The Consultant will prepare meeting agendas for one design review session with
the City and King County Metro to discuss the transit center design and
coordination with the RapidRide program.
DELIVERABLES
• Stakeholder meeting graphic materials and rendering
• Stakeholder meeting notes/documentation
Task 7: Design Documents (60% and 100%)
This task will prepare construction documents (60% and 100%) design plans and
specifications for landscape architecture, civil, architectural, urban design, structural,
ITS/communications and electrical systems for the Northbound, Southbound and Baker
Transit Stops.
ASSUMPTIONS
• A Value Engineering Study is not anticipated as part of the work (If required by FTA
additional scope and fee will be negotiated with the City.)
• A building permit will be required for the shelter only. City will prepare all other
permits not addressed within Task 2.
• Information will be prepared in CSI format for Lump Sum bidding. The City will
provide Division 00 and 01 sections meeting federal funding requirements.
• No detention will be required
• Canopies and planter walls will be founded on conventional spread footings. The
design of pile foundations would be considered additional scope.
• A single canopy design would be applied to all canopies at the three transit stations.
• 100% Draft Design Plans will be utilized for the Building Permit submittal — no
additional plans will be prepared for the Building Permit
• The City will provide comments for the 60% and Draft 100% Design submittals within
2 weeks of receiving the documents. The City will provide consolidated comments
that are non -conflicting to the Consultant for incorporation into the next submittal.
WORK ACTIVITIES
7.1. 60% Design
Plans and project specifications will be prepared to a 60% design level. One design
review meeting will be held during the 60% design task with key City staff. Progress
design drawings will be reviewed and key design issues and decisions discussed.
7.1.1. Civil — The Consultant will develop 60% design documents covering drainage
facilities. The 60% design for utilities will include relocation; new utility services
that may be required for project. The plans will include the following: the final
June 15th, 2011
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SCOPE OF WORK
City of Tukwila
TUKWILA TRANSIT CENTER
FINAL DESIGN AND CONSTRUCTION DOCUMENTS
grading of existing and installation of plans; pavement layout will include extent
of the new pavement for bus pullouts and/or plaza areas, and will include
pavement cross sections. The Consultant will also prepare 60% demolition
drawings for the Firestone canopy foundations.
7.1.2. Landscape Design — 60% plans for landscape design documentation will be
developed for both the pedestrian plaza and transit center locations.
7.1.3. Urban Design — The Consultant will develop 60% urban design project site plans
and details including Transit Center, Pedestrian Plaza, Crosswalk design and
Streetscape Design for Andover Parkway West.
7.1.4. Architecture Design — 60% design architectural documentation of planters,
railing, signage, lighting, seating, plaza and shelter will be developed for the
transit center. The Consultant will show the final demolition and restoration of the
Firestone Building canopy.
7.1.5. Structural — The Consultant will develop 60% designs for structural elements
(planter walls, a single trellis, feature signs, unique Tight standards and a
standard canopy). The structural design for the transit center will include
foundation, planter wall, and framing plans and details for all sites.
7.1.6. Electrical — The Consultant will develop 60% designs for site electrical power
service and distribution, and receptacle locations. The Consultant will coordinate
any required discussions between the City, service utility, and design team
members to determine power availability and access. The Consultant will
develop 60% design lighting plans and coordinate lighting system standards with
the City.
7.1.7. ITS — The Consultant will develop 60% designs for a video surveillance system
for the transit center. The Consultant will develop 60% design for communication
system requirements and support the inclusion of ITS elements in the shelters.
The Consultant will develop 60% designs for a conduit layout for a future VMS
display.
7.2. 100% Design
Plans and project specifications will be prepared for a complete design. One design
review meeting will be held during the 100% design task with key City staff. Progress
design drawings will be reviewed and key design issues and decisions discussed. A
draft 100% design submittal will be prepared and submitted to the City for Review. The
draft 100% design documents will be utilized for the submittal of the Building Permit to
the City of Tukwila.
A final 100% bid ready set of plans and specifications will be prepared. This set will
incorporate the final comments from the City's review and the Building Permit Review.
7.2.1. Civil — The Consultant will develop 100% design documents covering drainage
facilities. The 100% design for utilities will include relocation; new utility services
that may be required for project. The plans will include the following: the final
grading of existing and installation of plans; pavement layout will include extent
of the new pavement for bus pullouts and/or plaza areas, and will include
June 15th, 2011
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SCOPE OF WORK
City of Tukwila
TUKWILA TRANSIT CENTER
FINAL DESIGN AND CONSTRUCTION DOCUMENTS
pavement cross sections. The Consultant will prepare 100% demolition drawings
for the Firestone canopy foundations.
7.2.2. Landscape Design — 100% plans for landscape design documentation will be
developed for both the pedestrian plaza and transit center locations.
7.2.3. Urban Design — The Consultant will develop 100% urban design project site
plans and details including Transit Center, Pedestrian Plaza, Crosswalk design
and Streetscape Design for Andover Parkway West.
7.2.4. Architectural Design — 100% design architectural documentation of planters,
railing, signage, lighting, seating, plaza and shelter will be developed for the
transit center. The Consultant will show the final demolition and restoration of the
Firestone Building canopy.
7.2.5. Structural — The Consultant will develop 100% design plans for foundation,
planters, and shelter structure.
7.2.6. Electrical — The Consultant will develop 100% design plans for site electrical
power service and distribution, and receptacle locations. The Consultant will
coordinate any required discussions between the City, service utility, and design
team members to determine power availability and access. The Consultant will
develop final design lighting plans and coordinate lighting system standards with
the City.
7.2.7. ITS — The Consultant will develop 100% design plans for a video surveillance
system for the transit center. The Consultant will develop final design for
communication system requirements and support the inclusion of ITS elements
in the shelters. The Consultant will develop final designs for a conduit layout for
a future VMS display.
DELIVERABLES
• 60% Design Plans and Specifications submittal for all disciplines
• Draft 100% Design Plans and Specifications submittal for all disciplines (will also be
used as the submittal for Building Permit)
• Final 100% Design Plans and Specifications (Bid -ready) submittal for all disciplines
Task 8: Cost Estimates (60% and 100%)
Cost estimates will be developed for the 60% and 100% submittals with a level of accuracy
commensurate with the level of design. The cost estimates will include the cost of
construction for the design and include any potential risks that have been identified as a
result of the conceptual engineering and design tasks. The cost estimate will be subdivided
into costs for each of the disciplines listed below.
ASSUMPTION(S)
• Information will be prepared in CSI format for Lump Sum bidding
June 15th, 2011
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IBI GROUP
SCOPE OF WORK
City of Tukwila
TUKWILA TRANSIT CENTER
FINAL DESIGN AND CONSTRUCTION DOCUMENTS
WORK ACTIVITIES
8.1. 60% Cost Estimating
8.1.1. The Consultant will develop an 60% cost estimate based on the civil, landscape,
urban, architectural, structural, ITS/Communications, mechanical and electrical
design.
8.2. 100% Cost Estimating
8.2.1. The Consultant will develop a 100% cost estimate based on the civil, landscape,
urban, architectural, structural, ITS/Communications, mechanical and electrical
design.
DELIVERABLE(S)
• Lump sum construction cost estimates for 80% and 100% documentation.
Task 9: Assistance with Building Permit
ASSUMPTIONS:
• City staff has indicated that the only City permit required will be the building permit for
the station canopies.
• The Consultant will communicate with the City on corrections or other issues that
arise during review, up to the level of effort identified in the Cost Estimate.
• All permit fees will be paid by the City directly and are not included in the cost
estimate.
• The City will track the building permit and coordinate with the reviewers during the
review and approval process.
• The Consultant team effort for this task is limited to 40 hours as defined in the
attached fee proposal.
WORK ACTIVITIES
9.1. Building Permit
The Consultant team will assist the City in obtaining the building permit for the station
canopies by assembling the building permit application materials which include drawings
prepared for the 100% Draft Design plans and specifications. Additional drawings will not be
prepared for the permit submittal. The Consultant will prepare required forms and assemble a
draft application package for City review. The Consultant will respond to City comments and
prepare a complete application package and submit the package to the Building Division for
review. The City will track the progress of the permit package through the approval process
and coordinate with the Consultant Team on questions and revisions during the approval
process. The Consultant team effort for this task is limited to 40 hours as defined in the
attached fee proposal.
DELIVERABLES
• Building permit application (draft, final)
June 15th, 2011
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IBI GROUP
SCOPE OF WORK
City of Tukwila
TUKWILA TRANSIT CENTER
FINAL DESIGN AND CONSTRUCTION DOCUMENTS
PHASE 5: BID AND CONSTRUCTION SUPPORT (OPTIONAL)
Task 10: Bid Support
ASSUMPTIONS
• The City will be responsible for all aspects of the procurement not spelled out
specifically below.
• No Conformed set of documents including addenda will be prepared.
DELIVERABLES
• The Consultant will make a "camera ready" or digital record of the Final bid
documents available to the City for their use in the copying and dispersal of
documents to prospective bidders.
• The Consultant will respond to bidder questions forwarded by the City with Addenda
information in the form of text and drawings necessary and appropriate to obtain
bids.
Task 11: Construction Support
ASSUMPTIONS
• The City will retain personnel as required to manage the day-to-day administration of
the construction.
• No budget is included for this work. Final Budget and Scope will be determined at a
later date.
DELIVERABLES
• Review and comment on submittals
• Review and comment on requests for information
• Review and respond to owner questions
• Issue clarifications, including supplemental drawings
• Maintain a log of all submittals, requests for information, owner questions,
supplemental drawings and issued clarifications
• The consultants will make site visits to review progress
SCHEDULE AND FEE
The Consultant team will conduct the work described in Phase 3 in an overall timeline of 3
months with an additional 2 week period for City review of the design deliverable.
June 15th, 2011
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181 GROUP
SCOPE OF WORK
City of Tukwila
TUKWILA TRANSIT CENTER
FINAL DESIGN AND CONSTRUCTION DOCUMENTS
The work described above for Phase 4 and 5 tasks will be refined during the Phase 3 work
and finalized with the City prior to development of a fee proposal.
The fee for the project has been prepared for the tasks outlined in this document for Phase 3.
Fees associated for tasks in Phases 4 and 5 and tasks listed as Optional will be prepared in a
future document.
The estimated fee for the work is summarized below:
Phase 3: Final Design $260,521
June 15th, 2011
Page 16
06-019(j)
Council Approval N/A
SUPPLEMENTAL AGREEMENT NUMBER 10
TO
CONSULTANT AGREEMENT NUMBER 06-019 C ))
THIS SUPPLEMENTAL AGREEMENT is entered into between the City of Tukwila,
Washington, herein -after referred to as "the City", and IBI Group, hereinafter referred to as "the
Consultant", in consideration of the mutual benefits, terms, and conditions hereinafter specified.
The City desires to supplement the agreement entered into with the Consultant and executed on,
February 23, 2006 and identified as Agreement No. 06-019. All provisions in the basic
agreement remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
3. Time for Performance, shall be amended as follows:
The Consultant shall perform all services and provide all work product required pursuant
to this Agreement by December 31, 2011, unless an extension of such time is granted in
writing by the City.
DATED this
N
7
day of No0,0,,,_,b-Qr
CITY OF TUKWILA CONSULTANT
By:
Printed Name:
J ( l_._ al U q ` L� 2_
Title: e G
1
06-019(1)
Council Approval N/A
SUPPLEMENTAL AGREEMENT NUMBER 9
TO
CONSULTANT AGREEMENT NUMBER 06-019 (.)•-• )
THIS SUPPLEMENTAL AGREEMENT is entered into between the City of Tukwila,
Washington, herein -after referred to as "the City", and IBI Group, hereinafter referred to as "the
Consultant", in consideration of the mutual benefits, terms, and conditions hereinafter specified.
The City desires to supplement the agreement entered into with the Consultant and executed on,
February 23, 2006 and identified as Agreement No. 06-019. All provisions in the basic
agreement remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
3. Time for Performance, shall be amended as follows:
The Consultant shall perform all services and provide all work product required pursuant
to this Agreement by December 31, 2010, unless an extension of such time is granted in
writing by the City.
DATED this
CITY OF TUKWILA
day of N\POi
, 2010_.
CONSULTANT
By:
Printed Name: ?G*i(
L ". V G (-CC
Title: 1 (
/$f ar'6./%1.i.S
06-019(h)
Council Approval N/A
SUPPLEMENTAL AGREEMENT NUMBER 8
TO
CONSULTANT AGREEMENT NUMBER 06-019 ( Y->
THIS SUPPLEMENTAL AGREEMENT is entered into between the City of Tukwila,
Washington, herein -after referred to as "the City", and IBI Group, hereinafter referred to as "the
Consultant", in consideration of the mutual benefits, terms, and conditions hereinafter specified.
The City desires to supplement the agreement entered into with the Consultant and executed on,
February 23, 2006 and identified as Agreement No. 06-019. All provisions in the basic
agreement remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
3. Time for Performance, shall be amended as follows:
The Consultant shall perform all services and provide all work product required pursuant
to this Agreement by May 30, 2010, unless an extension of such time is granted in
writing by the City.
DATED this % day of LCA-Ciks.t(
,200M .
CITY OF TUKWILA CONSULTANT
By:
Printed Name: I 1-.. CkL/ Co. ( (ee
1
Title: L) l r -e_ -r
/ / /Aij}S
06-019(g)
Council Approval N/A
SUPPLEMENTAL AGREEMENT NUMBER 7
TO
CONSULTANT AGREEMENT NUMBER 06-019
THIS SUPPLEMENTAL AGREEMENT is entered into between the City of Tukwila,
Washington, herein -after referred to as "the City", and IBI Group, hereinafter referred to as "the
Consultant", in consideration of the mutual benefits, terms, and conditions hereinafter specified.
The City desires to supplement the agreement entered into with the Consultant and executed on,
February 23, 2006 and identified as Agreement No. 06-019. All provisions in the basic
agreement remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
3. Time for Performance, shall be amended as follows:
The Consultant shall perform all services and provide all work product required pursuant
to this Agreement by October 31St, 2009, unless an extension of such time is granted in
writing by the City.
DATED this
CITY OF TUKWILA
CIim Ha erton, Mayor
,200c7 .
CONSULTANT
By:
Printed Name: Paul. Lavallee
Title: Director
/ 2l6/A-'x-4_
• •
SUPPLEMENTAL AGREEMENT NUMBER 6
TO
CONSULTANT AGREEMENT NUMBER 06-019 ('
THIS SUPPLEMENTAL AGREEMENT is entered into between the City of Tukwila,
Washington, herein -after referred to as "the City", and IBI Group, hereinafter referred to as "the
Consultant", in consideration of the mutual benefits, terms, and conditions hereinafter specified.
The City desires to supplement the agreement entered into with the Consultant and executed on,
February 23, 2006 and identified as Agreement No. 06-019. All provisions in the basic
agreement remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
3. Time for Performance, shall be amended as follows:
The Consultant shall perform all services and provide all work product required pursuant
to this Agreement by June 30, 2009, unless an extension of such time is granted in
writing by the City.
DATED this `'C day of
,20O .
CITY OF TUKWILA CONSULTANT
By:
77)
Printed Name: \ CA -0 `
Title:
•
06-019 (e)
SUPPLEMENTAL AGREEMENT NUMBER 5 Council Approval 10/20/2008
TO
CONSULTANT AGREEMENT NUMBER 06-019 (e
THIS SUPPLEMENTAL AGREEMENT is entered into between the City of Tukwila,
Washington, herein -after referred to as "the City", and IBI Group, hereinafter referred to as "the
Consultant", in consideration of the mutual benefits, terms, and conditions hereinafter specified.
The City desires to supplement the agreement entered into with the Consultant and executed on,
D.43 _ a, and identified as Agreement No. 06-019. All provisions in the basic
agreement remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
1. Scope of Services, is hereby changed to include work described in Attachment A for
additional design work on the Tukwila Transit Center project.
2. Payment, shall be amended as follows:
A. Payment for the work provided by the Consultant shall be made as provided on
Exhibit "B" attached hereto, provided that the total amount of payment to the Consultant
shall not exceed $148,835 without express written modification of the Agreement signed
by the City. The maximum amount payable under this agreement as supplemented
inclusive of all fees and other costs is now $493,300.
3. Time for Performance, shall be amended as follows:
The Consultant shall perform all services and provide all work product required pursuant
to this Agreement by January 31, 2009, unless an extension of such time is granted in
writing by the City.
DATED this .i� day of
CITY OF TUKWILA
Cfir- , 20 PS .
CONSULTANT
By: i
Printed Name: ?C".. J L",�% 0%.l l
Title:
/3 / CI,(C/Ai;gz-S
•
City of Tukwila
ANDOVER PARK WEST IMPROVEMENTS
PHASE 1- DESIGN REPORT UPDATE
EXHIBIT Pc .
SCOPE OF WORK AND FEE PROPOSAL
SEPTEMBER 23, 2008
IBI
GROUP
• •
IBI GROUP SCOPE OF WORK AND FEE PROPOSAL
TABLE OF CONTENTS
TABLE OF CONTENTS
i
PHASE 1: DESIGN REPORT UPDATE 1
Task 1: Project Management 1
Task 2: Environmental Report and Supporting Site Engineering 3
Task 3: Council Coordination 4
Task 4: Conceptual Design 5
Task 5: Cost Estimate 6
Task 6: Design Report 6
PHASE 2: FINAL DESIGN (OPTIONAL) 7
Task 7: Project Management 8
Task 8: Stakeholder Coordination 9
Task 9: Final Design (80% and 100%) 10
Task 10: Cost Estimates (80%, 100%) 11
Task 11: Assistance with Bidding 11
Task 12: Assistance during Construction ...12
September 23, 2008
Pagel
• •
IBI GROUP SCOPE OF WORK AND FEE PROPOSAL
City of Tukwila
ANDOVER PARK WEST IMPROVEMENTS
PHASE 1- DESIGN REPORT UPDATE
PHASE 1: DESIGN REPORT UPDATE
The City of Tukwila is proposing to improve Andover Park West between Tukwila Boulevard
and Strander Boulevard. The project combines developer street impact mitigation
improvements with city route improvements and provides for the widening of an existing 4
lane, 2 way urban arterial street to 5 lanes (2 lanes each way with a center left turn lane).
Portions of the new center lane may be improved with a planted boulevard where feasible. A
new urban design plan for lighting and landscaping will be developed for the area.
The objective of this Phase of the project is to update the Design Report dated November
1991 including an urban design plan for the area. The purpose of the update is to clarify the
scope of the final design for the road project, including identifying environmental and
permitting issues and property easements and acquisitions required for the improvements.
A work breakdown structure of six primary tasks has been developed for this Phase of the
work, covering in general:
• Conduct and management of the work, recognizing an overall Design Report timeline
of four months once the survey work is completed.
• Review and assembly of relevant information, including geotechnical, survey and
other information appropriate to completing the project.
• Provide a summary of environmental and permitting requirements and findings to be
included in the Design Report.
• Provide a geotechnical report including field exploration, pavement design criteria,
and a pavement cross-section.
• Conceptual design and cost estimates for the Andover Park West modifications.
• Providing a Design Report summarizing the work.
The following scope provides the work to be conducted, and describes assumptions and
deliverables to be provided. The term "Consultant" refers to IBI Group and its team of
subconsultants including KPFF, Shannon & Wilson, Nakano Landscape Architects, Tres
West Engineers, PACE, and ESA Adolphson. "City" refers to the City of Tukwila, the client
organization responsible for this project.
Task 1: Project Management
This task includes the day-to-day activities to be performed by the Consultant to manage and
administer the work, and deliver quality work products that meet the needs of the City
ASSUMPTIONS
• Primary project management coordination will be through the Consultant Project
Manager and City Project Manager.
• All Consultant requests for meetings with City staff shall come from the Consultant
Project Manager. Such requests will be issued to the City Project Manager.
September 23, 2008
IBI GROUP SCOPE OF WORK AND FEE ROPOSAL
• All sub consultant requests for meetings will be coordinated through the Consultant
Project Manager or Consultant Design Coordinator (the fatter if a design -related
issue).
• Steps will be taken to schedule meetings as far ahead as reasonable to secure
participation of invitees, however due to the tight schedule for the project, City
assistance may be requested from time -to -time to expedite design or information
collection -related meetings.
• The City will be responsible for providing meeting space and issuing invites to City
staff, and other stakeholders. The Consultant will assist as needed.
• The City will be responsible for providing base information such as existing plans,
previous studies, GIS data, etc. The Consultant will coordinate with the City to make
sure that information requests are reasonable and do not overly burden City staff.
• The Consultant will be responsible for all work products delivered, and commits to
providing staff and resources to complete the work in a timely manner.
WORK ACTIVITIES
1.1 Contract Administration
This activity covers basic administration of the work including:
1.1.1 Development of an overall Project Plan that summarizes the scope,
deliverables, schedule and lines of communication.
1.1.2 Preparation of a Project Schedule in MS Project, ongoing tracking of that
schedule, and reporting of any variances on a monthly basis. Note that due
to the short timeframe of this Phase, any issues identified during the course
of the work that have the potential to affect schedule will be promptly
identified for the City Project Manager (this is in addition to regular monthly
reporting).
1.1.3 Cost and staff time control.
1.1.4 Monthly invoicing and project progress reporting (report to be included with
invoice).
1.1.5 Subconsultant administration.
1.2 Meetings and Coordination
This includes general coordination and project management meetings; stakeholder
meetings are covered in Task 3. Meeting and coordination are expected to include:
1.2.1 A kickoff meeting with the City and others as appropriate.
1.2.2 Monthly meetings with City staff (4).
1.2.3 Internal design team coordination meetings (8).
1.2.4 Bi -weekly client coordination calls and ad-hoc coordination (8).
1.3 Quality Control
1.3.1 All work products will be subject to internal quality review before issuance
per IBI Group quality control procedures.
September 23, 2008
IBI GROUP SCOPE OF WORK AND FEE PROPOSAL•
DELIVERABLES
• Project plan
• Project schedule
Invoices and progress reports
Meeting agendas
Meeting notes
Task 2: Environmental Report and Supporting Site Engineering
This task will involve the assembly of existing information as it relates to sites adjacent to the
eastern edge of Andover Park West from Tukwila Parkway to Strander Boulevard. it also
includes a site survey and gathering of relevant standards and design information from the
City. Geotechnical, survey and a summary of permit requirements.
ASSUMPTIONS
• The City will provide existing studies, reports, and maps as applicable in a timely
manner.
• The City will provide base maps that include right-of-way, existing infrastructure, curb
lines, street markings, and other information to inform the Consultant Survey Team to
prepare an adequate base plan for the area.
• City staff will assist in the identification of environmental documentation that will
ultimately be required for this project.
• The City will provide existing GIS information and surveys (as available) from
adjacent projects, including South Center Mall, city street and base map information
for the Andover Park West — Strander Boulevard — Baker Avenue — Southcenter
Boulevard area (i.e., the area within about a half mile to a mile radius of the current
transit station). Information required from the City includes right-of-way, curb lines,
catchbasins, manholes, sidewalks, property lines, contours and utility information.
• The City will provide any information on City owned detention facilities and utilities in
the area of the project.
• The City will make all necessary arrangements for obtaining right -of -entry for the
survey and soils examinations to the private property abutting the eastern edge of the
Andover Park West right-of-way.
• Survey work will be completed on the same datum as projects for the Southcenter
Mall and/or other adjacent projects.
• Technical description of easements will be completed in a later Phase.
WORK ACTIVITIES
This task will include collection, assembly, and review of the following information. Unless
otherwise noted, it is expected that this information will be available through the City.
Information to be collected is as follows:
2.1 Environmental
2.1.1 Identify Process and Issues: the Consultant will review the scope of project to
determine the extent of permits and environmental documentation
requirements.
September 23, 2008
IBI GROUP SCOPE OF WORK AND FEEOPOSAL
2.1.2 Provide a written statement for the Design Report.
2.2 Geotechnical
2.2.1 The Consultant will review the scope of project and any existing geotechnical
reports to identify additional required geotechnical information and collect
that information through field Geotechnical investigations.
2.3 Survey Data
2.3.1 Consultant will conduct a field survey for the Roadway widening along the
east side of the Andover Park West ROW, including extending into the
private property to 15 feet beyond the face of any buildings within a parcel
and including all walks, planting areas and utilities within that limit in
anticipation of acquisitions or easements in this area, to verify the City's
basemaps and to add additional information to the base maps.
2.3.2 The Consultant will follow up with local and franchise utilities to obtain
updated electrical, water, drainage, and communications utility information
2.3.3 The Consultant will provide a technical memo to document the potential
easements required to complete the project.
2.3.4 The Consultant will provide a draft survey including right-of-way lines, curb
lines, catch basins, manholes, sidewalks, property lines, contours and
underground utility information and vertical and horizontal control for review
by the other project team members.
2.3.5 The Consultant will provide a final survey in Autocad 2007. Direction will be
given regarding whether the layering standard will be to City standard or IBI
Group standard.
DELIVERABLES SURVEY GEOTECHNICAL ESA
• Geotechnical analysis
• Site survey
• Permitting report
• Technical Memo for Easement Acquisition
Task 3: Council Coordination
This task will consist of assisting the City with communication with the City Council upon
completion of the final draft design report.
ASSUMPTIONS
• The City will be responsible for publicizing Council meetings and for arranging
meeting logistics.
• The Consultant will be responsible for producing all Council meeting presentation
materials.
• Presentation meetings include:
City Council Transportation Committee
- City Council Committee of the Whole (if required)
September 23, 2008
181 GROUP SCOPE OF WORK AND FEE PROPOSAL
WORK ACTIVITIES
3.1 Preparation for Council Presentations
3.1.1
3.1.2
3.1.3
DELIVERABLES
Council meeting materials will be developed through collaborative planning
sessions involving the City Project Manager, Consultant Project Manager,
and other key staff.
The Consultant will prepare graphics for Council meeting(s)..
Renderings will be prepared only of the preferred alternative.
• Council presentation materials
Task 4: Conceptual Design
This task will include the development of a conceptual design for landscape architecture, civil,
architectural, urban design, structural, and electric systems.
ASSUMPTIONS
• A Value Engineering Study is not anticipated as part of the work.
WORK ACTIVITIES
4.1 CMI
4.1.1 The Consultant will identify water quality and detention criteria for the
project; will develop conceptual design documents covering drainage and
detention facilities. The consultant will prepare a technical memo
summarizing how drainage will be handled.
4.1.2 The conceptual design will include a list of all utilities to be relocated; new
utility services that may be required for project. The consultant will prepare a
bulleted technical memo summarizing criteria for utility relocation.
4.1.3 The conceptual grading of the roadway. Pavement layout will include extent
of any new pavement and/or planted medians, including notes on existing
and proposed pavement thicknesses.
4.2 Landscape Design
4.2.1 The Consultant will assist in developing the conceptual urban design
streetscape principles for the Andover Park West roadway.
4.2.2 Conceptual landscape design documentation will be developed for Andover
Park West medians and planting strips.
4.2.3 The consultant will indicate in a tech memo, where there are areas of
existing private property requiring special restoration of landscaping
treatment that may result from the project construction.
4.3 Urban Design
4.3.1 The Consultant will develop urban design streetscape principles for Andover
Parkway West.
September 23, 2008
• •
IBI GROUP SCOPE OF WORK AND FEE PROPOSAL
4.3.2 The consultant shall provide illustrations in the form of perspectives and
other illustrative graphics depicting the proposed streetscape treatments.
4.3.3 The consultant will develop three conceptual urban design streetscape plan
alternatives for review by the city.
4.4 Electrical Design
4.4.1 The Consultant will develop three conceptual street lighting design plans and
coordinate lighting system standards with the City.
DELIVERABLES
• Urban design streetscape principles.
• Landscape conceptual plans and private property restoration memo.
• Civil and lighting conceptual design documentation.
• Civil will prepare technical memos on storm water and utility relocation.
• Three alternative streetscape plans.
Task 5: Cost Estimate
Cost estimates will be developed for the three conceptual level streetscape and roadway plan
alternatives. The cost estimates will include the cost of construction for the design and
include any potential risks that have been identified as a result of the conceptual engineering
and design tasks. The cost estimate will be subdivided into costs for each of the disciplines
listed below.
ASSUMPTIONS
• Information will be prepared in the WSDOT/APWA format for Standard
Specifications.
WORK ACTIVITIES
5.1 Conceptual Cost Estimating:
5.1.1 The Consultant will develop cost estimates based on three civil, landscape,
urban design and electrical conceptual streetscape and roadway design
alternatives.
DELIVERABLES
• Construction cost estimates for each of the three conceptual level streetscape and
roadway plan alternatives.
Task 6: Design Report
The Consultant will be responsible for developing a Revised Design Report for the Tukwila
Andover Park West Roadway project, referred hereinafter as the "Design Report." The
Design Report will include areas of the original report and be augmented to include new
information.
September 23, 2008
IBI GROUP SCOPE OF WORK AND FEE PROPOSAL
ASSUMPTIONS
• The Consultant will utilize a format similar to the original Tukwila Andover Park West
Design Report.
WORK ACTIVITIES
6.1 Prepare Draft Design Report:
6.1.1 Upon completion of the Concept Design studies and alternative selection
process, the Consultant will prepare a Draft Design Report summarizing the
results of the work, including project title/location/description/vicinity map,
project summary, design plans, scope, schedule, cost estimates and timing
by biennium, format requirements, right-of-way requirements,
environmental/categorical exclusion information, summary of project
documentation, and traffic information (provided by the city). Include
geotechnical, environmental and other technical memos identified in Task 2.
6.1.2 Meet with City staff to review the Draft Design Report.
6.1.3 Comments will be recorded and a response or action to be taken prepared.
6.2 Preparation of the Revised Draft Design Report
6.2.1 Update required elements incorporating city comments.
6.2.2 Meet with City staff to review the Revised Draft Design Report.
6.2.3 Comments will be recorded and a response or action to be taken prepared.
6.3 Prepare Final Draft Design Report
6.3.1 Agreed changes will be incorporated into the Final Draft Design Report, and
a final draft version issued.
6.3.2 Further changes to the Final Draft Design Report will be made, and a Final
Report issued.
DELIVERABLES
• Draft Design Report
• Revised Draft Design Report
• Final Draft Design Report
• Final design report
• Summaries of City comments and actions taken
PHASE 2: FINAL DESIGN (OPTIONAL)
The objective of this Phase of the project is to develop Final design documents (80% and
100%) for the Andover Park Widening that provides design documentation, cost information
and environmental and geotechnical information to the City that allows for future bidding of
the project.
A work breakdown structure of six primary tasks has been developed for this Phase of the
work, covering in general:
• Conduct and management of the work. An overall design timeline will be developed
after Phase 1.
September 23, 2008
IBI GROUP SCOPE OF WORK AND FEE PROPOSAL
•
•
Review and assembly of relevant information, including geotechnical and
environmental appropriate to completing the design phase of the project.
Final Design cost estimates.
• Developing a scope of work for assistance during construction.
The following scope describes the work to be conducted, and assumptions and deliverables
to be provided.
Task 7: Project Management
This task includes the day-to-day activities to be performed by the Consultant to manage and
administer the work, and deliver quality work products that meet the needs of the City.
ASSUMPTIONS
• Primary project management coordination will be through the Consultant Project
Manager and City Project Manager.
• All Consultant requests for meetings with City staff shall come from the Consultant
Project Manager. Such requests will be issued to the City Project Manager.
• All sub consultant requests for meetings will be coordinated through the Consultant
Project Manager or Consultant Design Coordinator (the latter if a design -related
issue).
• Steps will be taken to schedule meetings as far ahead as reasonable to secure
participation of invitees, however due to the tight schedule for the project, City
assistance may be requested from time -to -time to expedite design or information
collection -related meetings.
• The City will be responsible for providing meeting space and issuing invites to City
staff, and other stakeholders. The Consultant will assist as needed.
• The Consultant will be responsible for all work products delivered, and commits to
providing staff and resources to complete the work in a timely manner.
WORK ACTIVITIES
7.1 Contract Administration
This activity covers basic administration of the work including:
7.1.1 Development of an overall Project Plan that summarizes the scope,
deliverables, schedule and lines of communication.
7.1.2 Preparation of a Project Schedule in MS Project, ongoing tracking of that
schedule, and reporting of any variances on a monthly basis. Note that due
to the short timeframe of this Phase, any issues identified during the course
of the work that have the potential to affect schedule will be promptly
identified for the City Project Manager (this is in addition to regular monthly
reporting).
7.1.3 Cost and staff time control.
7.1.4 Monthly invoicing and project progress reporting (report to be included with
invoice).
7.1.5 Subconsultant administration.
September 23, 2008
• •
IBI GROUP SCOPE OF WORK AND FEE PROPOSAL
7.2 Meetings and Coordination
This includes general coordination and project management meetings; stakeholder
meetings are covered in Task 9. Meeting and coordination are expected to include:
7.2.1 A Design kickoff meeting with the City and others as appropriate.
7.2.2 Monthly meetings with City staff.
7.2.3 Internal design team coordination meetings.
7.2.4 Bi -weekly client coordination calls and ad-hoc coordination.
7.3 Quality Control
7.3.2 All work products will be subject to internal quality review before issuance
per IBI Group quality control procedures.
DELIVERABLES
• Project plan
• Project schedule
• Invoices and monthly progress reports
• Meeting agendas
• Meeting notes
Task 8: Stakeholder Coordination
This task will continue the Stakeholder coordination efforts from schematic design phase
through final design by assisting the City with communication with key stakeholders through a
series of presentations. Key stakeholders include City project team, council committees,
review boards and commissions. In each case, the Consultant will prepare all presentation
materials for stakeholder workshops, and generate notes/documentation of the outcomes.
ASSUMPTIONS
• The City will be responsible for publicizing stakeholder meetings and for arranging
meeting logistics.
• The Consultant will be responsible for producing all stakeholder meeting presentation
materials, and for producing meeting notes for each stakeholder meeting.
• Presentation meetings include:
- City Council Transportation Committee
- City Council Committee of the Whole
- Community Development Commission
• Documenting meeting materials
WORK ACTIVITIES
8.1 Preparation for Stakeholder Workshops
8.1.1 Stakeholder meeting agendas will be developed through collaborative
planning sessions involving the City Project Manager, Consultant Project
Manager, and other key staff.
September 23, 2008
• •
181 GROUP SCOPE OF WORK AND FEE PROPOSAL
8.1.2 The Consultant will prepare one set of graphics and a rendering for the
Stakeholder meetings. The graphics prepared 'vviii reflect the rcvic'vved and
approved Design.
8.2 Documentation of Stakeholder Workshops
8.2.1 The Consultant will provide the City with copies of meeting materials and
meeting notes for all stakeholder events (paper and electronic).
DELIVERABLES
Stakeholder meeting graphic materials and rendering.
Stakeholder meeting notes/documentation.
Task 9: Final Design (80% and 100%)
This task will include the design development (80%) and final (100%) design plans and
specifications for civil, urban design, landscape architecture, ITS/communications and
electrical systems.
ASSUMPTIONS
•
A Value Engineering Study is not anticipated as part of the work.
Information will be prepared in CSI format for Lump Sum bidding.
No detention will be required.
WORK ACTIVITIES
9.1 Civil
9.1.1 The Consultant will develop a final design documents covering drainage
facilities.
9.1.2 The final design for utilities will include relocation; new utility services that
may be required for project.
9.1.3 The final grading of existing and installation of plans. Pavement layout will
include pavement cross sections.
9.2 Landscape Design
9.2.1 Final landscape design documentation will be developed for the roadway.
9.3 Urban Design
9.3.1 The Consultant will develop final urban design project site plans and details
including for the Streetscape Design for Andover Parkway West.
9.4 Electrical
9.4.1 The Consultant will develop final designs for site electrical power service and
distribution, and receptacle locations. The Consultant will coordinate any
required discussions between the City, service utility, and design team
members to determine power availability and access.
September 23, 2008
IBI GROUP SCOPE OF WORK AND FEE PROPOSAL
9.4.2 The Consultant will develop a final design lighting plans and coordinate
li
lighting system standards with City.
lighting standar ds w th the City.
9.5 ITS/Signals
9.5.1 The Consultant will develop final designs for communication system
requirements to maintain the existing signalized intersections and future ITS
requirements.
DELIVERABLES
• Design Development (80%) documentation submittal for all disciplines.
• Final Design (100%) ready -for -bid design documentation submittal for all disciplines.
Task 10: Cost Estimates (80%, 100%)
Cost estimates will be developed for the 80% and 100% submittals with a level of accuracy
commensurate with the level of design. The cost estimates will include the cost of
construction for the design and include any potential risks that have been identified as a
result of the conceptual engineering and design tasks. The cost estimate will be subdivided
into costs for each of the disciplines listed below.
ASSUMPTIONS
• Information will be prepared in CSI format for Lump Sum bidding.
WORK ACTIVITIES
10.1 80% Cost Estimating
10.1.1 The Consultant will develop an 80% cost estimate based on the civil,
landscape, urban, ITS/Communications, mechanical and electrical design.
10.2 100% Cost Estimating
10.2.1 The Consultant will develop a 100% cost estimate based on the civil,
landscape, urban, ITS/Communications/Signals, and electrical design.
DELIVERABLES
• Lump sum construction cost estimates for 80% and 100% documentation.
Task 11: Assistance with Bidding
ASSUMPTIONS
• The City will be responsible for all aspects of the procurement not spelled out
specifically below.
• No Conformed set of documents including addenda will be prepared.
DELIVERABLES
11.1
September 23, 2008
The Consultant will make a "camera ready" or digital record of the Final bid
documents available to the City for their use in the copying and dispersal of
documents to prospective bidders.
• •
IBI GROUP SCOPE OF WORK AND FEE PROPOSAL
11.2 The Consultant will respond to bidder questions forwarded by the City with Addenda
information in the form of text and drawings necessary' and appropriate to obtain bids.
Task 12: Assistance during Construction
ASSUMPTIONS
• The City will retain personnel as required to manage the day to day administration of
the construction.
• No budget is included for this work. Final Budget and Scope will be determined at a
later date.
DELIVERABLES
12.1 The Consultant shall provide the following:
12.1.1 Review and comment on submittals.
12.1.2 Review and comment on requests for information.
12.1.3 Review and respond to owner questions.
12.1.4 Issue clarifications, including supplemental drawings.
12.1.5 Maintain a log of all submittals, requests for information, owner questions,
supplemental drawings and issued clarifications.
12.1.6 The consultants will make site visits to review progress.
September 23, 2008
10172008 1224 PM
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10172008 1224 PM
•
06-019 (d)
Council Approval 10/20/2008
SUPPLEMENTAL AGREEMENT NUMBER 4
TO
CONSULTANT AGREEMENT NUMBER 06-019 (I)
THIS SUPPLEMENTAL AGREEMENT is entered into between the City of Tukwila,
Washington, herein -after referred to as "the City", and IBI Group, hereinafter referred to as "the
Consultant", in consideration of the mutual benefits, teems, and conditions hereinafter specified.
The City desires to supplement the agreement entered into with the Consultant and executed on,
at, and identified as Agreement No. 06-019. All provisions in the basic
agreement remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
1. Scope of Services, is hereby changed to include work described in Attachment A for
additional design work on the Tukwila Transit Center project.
2. Payment, shall be amended as follows:
A. Payment for the work provided by the Consultant shall be made as provided on
Exhibit "B" attached hereto, provided that the total amount of payment to the Consultant
shall not exceed $144,976 without express written modification of the Agreement signed
by the City. The maximum amount payable under this agreement as supplemented
inclusive of all fees and other costs is now $344,465.
3. Time for Performance, shall be amended as follows:
The Consultant shall perform all services and provide all work product required pursuant
to this Agreement by May 31, 2009, unless an extension of such time is granted in
writing by the City.
DATED this D),,c,t, day of
CITY OF TUKWILA
20 .
CONSULTANT
By:
Printed Name: GL ,% (---1. ,164
Title: (V -r- c
/5/n / 6' / G/ Ahq
•
City of Tukwila
TUKWILA TRANSIT CENTER
•
EXHIBIT A
SCOPE OF WORK AND BUDGET
SEPTEMBER 17, 2008
IBI
GROUP
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181 GROUP
SCOPE OF WORK
TABLE OF CONTENTS
PHASE 2: SCHEMATIC DESIGN 1
Task 1: Project Management 1
Task 2: Environmental Report and Supporting Site Engineering 3
Task 3: Stakeholder Coordination 5
Task 4: Schematic Design (30%) 6
Task 5: Cost Estimate (30%) 8
PHASE 3: FINAL DESIGN (OPTIONAL) 8
Task 6: Project Management 8
Task 7: Environmental and Geotechnical Engineering of Firestone Property 10
Task 8: Stakeholder Coordination 10
Task 9: Final Design (80% and 100%) 12
Task 10: Cost Estimates (80%, 100%) 13
Task 11: Assistance with Bidding 14
Task 12: Assistance during Construction 14
September 17, 2008
Donn
• •
181 GROUP
SCOPE OF WORK
City of Tukwila
TUKWILA TRANSIT CENTER
PHASE 2: SCHEMATIC DESIGN
The Transit Network Plan for the Tukwila Urban Center (TUC) Subarea' includes as one of its
key recommendations the construction of a new transit center in the immediate vicinity of the
existing focal point of bus service on Andover Park West and Baker Avenue. A new transit
center in this location is expected to act not only as a replacement for the existing bus
stop(s), but also as an important step in the redevelopment of the area, building from current
initiatives to redevelop the Southcenter Mall and reconstruct the new Sound Transit
commuter rail station and future plans to redevelop the Tukwila Urban Center.
The objective of this Phase of the project is to develop Schematic design documents (30%)
for the Tukwila Transit Center that provides design documentation, preliminary cost
information and environmental and geotechnical information to the City that allows for future
design phases of the project.
A work breakdown structure of five primary tasks has been developed for this Phase of the
work, covering in general:
• Conduct and management of the work, recognizing an overall schematic design
timeline of three months once the survey work is completed.
• Review and assembly of relevant information, including geotechnical, survey and
other information appropriate to completing the design phases of the project.
• Schematic cost estimates for the Transit Center.
The following scope describes the work to be conducted, and assumptions and deliverables
to be provided. The term "Consultant" refers to IBI Group and its team of subconsultants
including KPFF, Shannon & Wilson, Nakano Landscape Architects, Tres West Engineers,
PACE, and ESA Adolphson. "City" refers to the City of Tukwila, the client organization
responsible for the project.
Task 1: Project Management
This task includes the day-to-day activities to be performed by the Consultant to manage and
administer the work, and deliver quality work products that meet the needs of the City.
ASSUMPTIONS
• Primary project management coordination will be through the Consultant Project
Manager and City Project Manager.
• All Consultant requests for meetings with City staff shall come from the Consultant
Project Manager. Such requests will be issued to the City Project Manager.
• All sub consultant requests for meetings will be coordinated through the Consultant
Project Manager or Consultant Design Coordinator (the latter if a design -related
issue).
• Steps will be taken to schedule meetings as far ahead as reasonable to secure
participation of invitees, however due to the tight schedule for the project, City
1 Final Transit Network Plan, Tukwila Urban Center Subarea, Perteet, Inc., December 2004.
September 17, 2008
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181 GROUP
SCOPE OF WORK
City of Tukwila
TUKWILA TRANSIT CENTER
assistance may be requested from time -to -time to expedite design or information
collection -related meetings.
• The City will be responsible for providing meeting space and issuing invites to City
staff, and other stakeholders. The Consultant will assist as needed.
• The City will be responsible for providing base information such as existing plans,
previous studies, land surveys, GIS data, etc. The Consultant will coordinate with the
City to make sure that information requests are reasonable and do not overly burden
City staff.
• The Consultant will be responsible for all work products delivered, and commits to
providing staff and resources to complete the work in a timely manner.
WORK ACTIVITIES
1.1 Contract Administration
This activity covers basic administration of the work including:
1.1.1 Development of an overall Project Plan that summarizes the scope,
deliverables, schedule and lines of communication.
1.1.2 Preparation of a Project Schedule in MS Project, ongoing tracking of that
schedule, and reporting of any variances on a monthly basis. Note that due
to the short timeframe of this Phase, any issues identified during the course
of the work that have the potential to affect schedule will be promptly
identified for the City Project Manager (this is in addition to regular monthly
reporting).
1.1.3 Cost and staff time control.
1.1.4 Monthly invoicing and project progress reporting (report to be included with
invoice).
1.1.5 Subconsultant administration.
1.2 Meetings and Coordination
This includes general coordination and project management meetings; stakeholder
meetings are covered in Task 3. Meeting and coordination are expected to include:
1.2.1 A kickoff meeting with the City and others as appropriate.
1.2.2 Monthly meetings with City staff (3).
1.2.3 Internal design team coordination meetings (6).
1.2.4 Bi -weekly client coordination calls and ad-hoc coordination (6).
September 17, 2008
Page 2
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SCOPE OF WORK
City of Tukwila
TUKWILA TRANSIT CENTER
1.3 Quality Control
1.3.1 All work products will be subject to internal quality review before issuance
per IBI Group quality control procedures.
DELIVERABLES
• Project plan
• Project schedule
• Invoices and monthly progress reports
• Meeting agendas
• Meeting notes
Task 2: Environmental Report and Supporting Site Engineering
This task will involve the assembly of existing information as it relates to the site development
of Southcenter Mall and the TUC. It also includes gathering of relevant standards and design
information from the City, as well as Geotechnical investigations, site survey and a summary
of permit requirements and SEPA check list.
ASSUMPTIONS
• The City will provide existing studies, reports, and maps as applicable in a timely
manner.
• City staff has indicated that the only permit required will be the building permit for the
station canopies. City Staff will assist in completing the environmental checklist
documentation for this project.
• The City will provide (if available) existing GIS information, surveys from adjacent
projects (including Westfield South Center Mall) city street and base maps include
right-of-way, existing infrastructure, and other information for the Andover Park West
— Strander Boulevard — Baker Avenue — Southcenter Boulevard area (i.e., the area
within about a half mile to a mile radius of the current transit station). Information
required from the City includes right-of-way, curb lines, catchbasins, manholes,
sidewalks, property Tines, contours and utility information to inform the Consultant
Survey Team to prepare an adequate base plan forthe area.
• The City will provide any information on City owned detention facilities and utilities in
the area of the project.
• The City will make all necessary arrangements for obtaining right -of -access
agreements for the survey, geotechnical, and site assessment activities to be
conducted on private properties.
• The City will provide traffic control, as required, to complete geotechnical and/or
environmental site explorations.
• Survey work will be completed on the same datum as projects for the Westfield
South Center Mall and/or other adjacent projects.
September 17, 2008
Page 3
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IBI GROUP
$COPE OF WORK
City of Tukwila
TUKWILA TRANSIT CENTER
• This phase does not include any geotechnical or environmental investigations on the
Firestone site. Geotechnical work includes investigative work associated with the
Transit Center bus shelter foundation.
WORK ACTIVITIES
This task will include collection, assembly, and review of the following information. Unless
otherwise noted, it is expected that this information will be available through the City.
Information to be collected is as follows:
2.1 Environmental: SEPA Checklist
2.1.1 Identify Process and Issues: the Consultant will assist in obtaining the
building permit for the station canopies and review the project as required to
complete an environmental (SEPA) check list.
2.2 Geotechnical Report
2.2.1 The Consultant will review the scope of project and any existing geotechnical
reports to identify additional geotechnical information and collect that
information through field Geotechnical investigations.
2.3 Survey Data
2.3.1 Consultant will conduct a field survey for the Transit Center along the west
side of Andover Park West Street ROW focused on the area between the
Mall East entrance and the Mall entrance south of the Firestone property in
anticipation of acquisitions or easements in this area and to verify the City's
basemaps and to add any additional information to the base maps.
2.3.2 The Consultant will follow up with local and franchise utilities to obtain
updated electrical, water, drainage, and communications utility information.
2.3.3 The Consultant will provide a field survey of the canopy and locate the east
end of the Firestone Building (located on private property).
2.3.4 The Consultant will provide documentation for up to 2 easements.
2.3.5 The Consultant will provide a draft survey including right-of-way lines, curb
lines, catch basins, manholes, sidewalks, property lines, contours, above (if
any) and underground utility information and vertical and horizontal control
for review by the other project team members.
2.3.6 The Consultant will provide a final survey in Autocad 2007. The survey map
will be in accordance with City Standards for plans.
DELIVERABLES
• Geotechnical analysis and report
• Site survey
• Permitting report
• SEPA Checklist
September 17, 2008
Page 4
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181 GROUP
SCOPE OF WORK
City of Tukwila
TUKWILA TRANSIT CENTER
Task 3: Stakeholder Coordination
This task will consist of assisting the City with communication with key stakeholders through
a series of presentations. Key stakeholders include City project team, council committees,
review boards and commissions. In each case, the Consultant will prepare all presentation
materials for stakeholder workshops, and generate notes/documentation of the outcomes.
ASSUMPTIONS
• The City will be responsible for publicizing stakeholder meetings and for arranging
meeting logistics.
• The Consultant will be responsible for producing all stakeholder meeting presentation
materials, and for producing meeting notes for each stakeholder meeting.
• Presentation meetings include:
- City Council Transportation Committee
City Council Committee of the Whole
Community Development Commission
Boards of Architectural Review
Arts Commission
Documenting meeting materials
WORK ACTIVITIES
3.1 Preparation for Stakeholder Workshops
3.1.1 Stakeholder meeting agendas will be developed through collaborative
planning sessions involving the City Project Manager, Consultant Project
Manager, and other key staff.
3.1.2 The Consultant will prepare one set of graphics and a rendering for the
stakeholder meetings. The graphics prepared will reflect the reviewed and
approved Concept Design.
3.2 Documentation of Stakeholder Workshops
3.2.1 The Consultant will provide the City with copies of meeting materials and
meeting notes for all stakeholder events (paper and electronic).
3.3 Public Art Program Identification and Coordination
3.3.1 The Consultant will work with the City to incorporate public art into the
project.
3.4 King County Metro Coordination
3.4.1 The Consultant will prepare meeting agendas for sessions with the City
and King County Metro to discuss the transit center design.
DELIVERABLES
• Stakeholder meeting graphic materials and rendering.
September 17, 2008
Page 5
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IRI GROUP
SCOPE OF WORK
City of Tukwila
TUKWILATRANSIT CENTER
• Stakeholder meeting notes/documentation.
• Incorporate public art into the design
Task 4: Schematic Design (30%)
This task will include the development of schematic (30%) design for landscape architecture,
civil, architectural, urban design, structural, and electric systems.
ASSUMPTIONS
• A Value Engineering Study is not anticipated as part of the work.
• The only permit required will be a building permit for the shelter.
• Spread footings (not piles) will be required to support the canopies.
• No environmental remediation activity will be required or documented.
• Architectural plans will incorporate artwork selected by the City (activity covered in
Task 3)
WORK ACTIVITIES
4.1 Concept Revisions
4.1.1 Review Concept Design plans for the Transit Center to confirm the shelter,
station amenities, platform layout and plaza design.
4.2 Civil
4.2.1 The Consultant will assume the 1998 identify water quality, detention and
conveyance criteria will apply to the project; will develop schematic (30%)
design documents covering drainage, conveyance and detention facilities.
The consultant will prepare a technical memo summarizing how drainage will
be handled.
4.2.2 The schematic design will include a list of all utilities to be relocated; new
utility services that may be required for project. The consultant will prepare a
bulleted technical memo summarizing criteria for utility relocation.
4.2.3 The schematic grading of the site. Pavement layout will include extent of any
new pavement for bus pullouts and/or plaza areas, and will include pavement
cross sections.
4.2.4 The Consultant will show the preliminary demolition drawings for the
Firestone canopy foundations.
4.3 Landscape Design
4.3.1 Within the context of the urban design principles, the Consultant will review
the concept design and landscape principles for the pedestrian plaza and
transit center.
4.3.2 Schematic landscape design documentation will be developed for both the
pedestrian plaza and transit center locations
September 17, 2008
Page 6
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SCOPE OF WORK
City of Tukwila
TUKWILA TRANSIT CENTER
4.4 Urban Design
4.4.1 The Consultant will review the urban design principles and develop
schematic urban design project site plans and details for the plaza and cross
walk.
4.5 Architecture Design
4.5.1 The Consultant will review the architectural design principles and concept
design for the transit center.
4.5.2 Schematic architectural design documentation for the transit center shelter
will be developed.
4.5.3 The Consultant will show the preliminary demolition of the Firestone Building
canopy.
4.6 Structural
4.6.1 The Consultant will develop schematic designs for foundation, planters and
canopy structure.
4.7 Electrical
4.7.1 The Consultant will develop schematic designs for site electrical power
service and distribution, and receptacle locations. The Consultant will
coordinate any required discussions between the City, service utility, and
design team members to determine power availability and access.
4.7.2 The Consultant will develop a schematic design lighting plans and
coordinate lighting system standards with the City.
4.8 ITS/Communications Design
4.8.1 The Consultant will provide preliminary layouts for a video surveillance and
callbox system for the transit center
4.8.2 The Consultant will develop schematic design for communication system
requirements and support the inclusion of ITS elements in the shelters.
4.8.3 Provide conduit runs for future Variable Message Sign (VMS) display for the
transit center
DELIVERABLES
• Urban design, landscape, and architectural design documentation for 30% submittal.
• Civil, electrical, ITS/communications systems, and lighting design documentation for
30% submittal.
• Civil will prepare technical memos on storm water and utility relocation.
• Structural design documentation including sizes for 30% submittal.
• Preliminary documentation of the Firestone Building canopy demolition.
September 17, 2008
Page 7
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IBI GROUP
$COPE OF WORK
City of Tukwila
TUKWILA TRANSIT CENTER
Task 5: Cost Estimate (30%)
Cost estimates will be developed for the 30%, submittal with a level of accuracy
commensurate with the level of design. The cost estimates will include the cost of
construction for the design and include any potential risks that have been identified as a
result of the conceptual engineering and design tasks. The cost estimate will be subdivided
into costs for each of the disciplines listed below.
ASSUMPTIONS
• Information will be prepared in CSI format for Lump Sum bidding.
WORK ACTIVITIES
5.1 30% Cost Estimating:
5.1.1 The Consultant will develop a cost estimate based on the civil, landscape,
urban, architectural, structural, ITS/Communications and electrical design.
Utility information will be included.
DELIVERABLES
• Lump sum construction cost estimate for 30% documentation.
PHASE 3: FINAL DESIGN (OPTIONAL)
The objective of this Phase of the project is to develop Final design documents (80% and
100%) for the Tukwila Transit Center that provides design documentation, cost information
and environmental and geotechnical information to the City that allows for future bidding of
the project.
A work breakdown structure of seven primary tasks has been developed for this Phase of the
work, covering in general:
• Conduct and management of the work, recognizing an overall design timeline of four
months.
• Review and assembly of relevant information, including geotechnical and
environmental appropriate to completing the design phase of the project including the
Firestone Property.
• Final Design cost estimates for the Transit Center.
• Developing a scope of work for assistance during construction.
The following scope describes the work to be conducted, and assumptions and deliverables
to be provided.
Task 6: Project Management
This task includes the day-to-day activities to be performed by the Consultant to manage and
administer the work, and deliver quality work products that meet the needs of the City.
September 17, 2008
Page 8
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SCOPE OF WORK
City of Tukwila
TUKWILA TRANSIT CENTER
ASSUMPTIONS
• Primary project management coordination will be through the Consultant Project
Manager and City Project Manager.
• All Consultant requests for meetings with City staff shall come from the Consultant
Project Manager. Such requests will be issued to the City Project Manager.
• All sub consultant requests for meetings will be coordinated through the Consultant
Project Manager or Consultant Design Coordinator (the latter if a design -related
issue).
• Steps will be taken to schedule meetings as far ahead as reasonable to secure
participation of invitees, however due to the tight schedule for the project, City
assistance may be requested from time -to -time to expedite design or information
collection -related meetings.
• The City will be responsible for providing meeting space and issuing invites to City
staff, and other stakeholders. The Consultant will assist as needed.
• The Consultant will be responsible for all work products delivered, and commits to
providing staff and resources to complete the work in a timely manner.
WORK ACTIVITIES
6.1 Contract Administration
This activity covers basic administration of the work including:
6.1.1 Development of an overall Project Plan that summarizes the scope,
deliverables, schedule and lines of communication.
6.1.2 Preparation of a Project Schedule in MS Project, ongoing tracking of that
schedule, and reporting of any variances on a monthly basis. Note that due
to the short timeframe of this Phase, any issues identified during the course
of the work that have the potential to affect schedule will be promptly
identified for the City Project Manager (this is in addition to regular monthly
reporting).
6.1.3 Cost and staff time control.
6.1.4 Monthly invoicing and project progress reporting (report to be included with
invoice).
6.1.5 Subconsultant administration.
6.2 Meetings and Coordination
This includes general coordination and project management meetings; stakeholder
meetings are covered in Task 3. Meeting and coordination are expected to include:
6.2.1 A Design kickoff meeting with the City and others as appropriate.
6.2.2 Monthly meetings with City staff (4).
6.2.3 Internal design team coordination meetings (8).
6.2.4 Bi -weekly client coordination calls and ad-hoc coordination (8).
September 17, 2008
Page 9
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IBI GROUP
SCOPE OF WORK
City of Tukwila
TUKWILA TRANSIT CENTER
6.3 Quality Control
6.3.2 All work products will be subject to internal quality review before issuance
per IBI Group quality control procedures.
DELIVERABLES
• Project plan
• Project schedule
• Invoices and monthly progress reports
• Meeting agendas
• Meeting notes
Task 7: Environmental and Geotechnical Engineering of Firestone
Property
7.1 Environmental Assessment and Report — Firestone
7.1.1 The Consultant will complete a Phase I Environmental Site Assessment,
(ESA) Hazardous Building Materials Survey, and Phase II ESA (soil
sampling) of the portion of the Firestone property to be developed into the
transit center.
7.2 Geotechnical Report
7.2.1 The Consultant will review the scope of project and any existing
geotechnical reports to identify additional geotechnical information and
collect that information through field Geotechnical investigations.
DELIVERABLES
• Geotechnical analysis and report (Firestone property)
• Phase I ESA
• Hazardous Building Materials Survey
• Phase II ESA
Task 8: Stakeholder Coordination
This task will continue the Stakeholder coordination efforts from schematic design phase
through final design by assisting the City with communication with key stakeholders through a
series of presentations. Key stakeholders include City project team, council committees,
review boards and commissions. In each case, the Consultant will prepare all presentation
materials for stakeholder workshops, and generate notes/documentation of the outcomes.
September 17, 2008
Page 10
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181 GROUP
SCOPE OF WORK
City of Tukwila
TUKWILA TRANSIT CENTER
ASSUMPTIONS
• The City will be responsible for publicizing stakeholder meetings and for arranging
meeting logistics.
• The Consultant will be responsible for producing all stakeholder meeting presentation
materials, and for producing meeting notes for each stakeholder meeting.
• Presentation meetings include:
- City Council Transportation Committee
City Council Committee of the Whole
- Community Development Commission
- Boards of Architectural Review
Arts Commission
• Documenting meeting materials
WORK ACTIVITIES
8.1 Preparation for Stakeholder Workshops
8.1.1 Stakeholder meeting agendas will be developed through collaborative
planning sessions involving the City Project Manager, Consultant Project
Manager, and other key staff.
8.1.2 The Consultant will prepare one set of graphics and a rendering for the
stakeholder meetings. The graphics prepared will reflect the reviewed and
approved Concept Design.
8.2 Documentation of Stakeholder Workshops
8.2.1 The Consultant will provide the City with copies of meeting materials and
meeting notes for all stakeholder events (paper and electronic).
8.3 Public Art Program Identification and Coordination
8.3.1 The Consultant will work with the City to incorporate public art into the
project.
8.4 King County Metro Coordination
8.4.1 The Consultant will prepare meeting agendas for sessions with the City and
King County Metro to discuss the transit center design.
DELIVERABLES
•
•
•
September 17, 2008
Stakeholder meeting graphic materials and. rendering.
Stakeholder meeting notes/documentation.
Incorporate public art into the design
Page 11
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161 GROUP
SCOPE OF WORK
City of Tukwila
TUKWILA TRANSIT CENTER
Task 9: Final Design (80% and 100%)
This task will include the design development (80%) and final (100%) design plans and
specifications for landscape architecture, civil, architectural, urban design, structural,
ITS/communications and electrical systems.
ASSUMPTIONS
• A Value Engineering Study is not anticipated as part of the work.
• A building permit will be required for the shelter only.
• Information will be prepared in CSI format for Lump Sum bidding.
• No detention will be required.
WORK ACTIVITIES
9.1 Civil
9.1.1 The Consultant will develop a final design documents covering drainage
facilities.
9.1.2 The final design for utilities will include relocation; new utility services that
may be required for project.
9.1.3 The final grading of existing and installation of plans. Pavement layout will
include extent of the new pavement for bus pullouts and/or plaza areas, and
will include pavement cross sections.
9.1.4 The Consultant will show the final demolition drawings for the Firestone
canopy foundations.
9.2 Landscape Design
9.2.1 Final landscape design documentation will be developed for both the
pedestrian plaza and transit center locations.
9.3 Urban Design
9.3.1 The Consultant will develop final urban design project site plans and details
including Transit Center, Pedestrian Plaza, Crosswalk design and
Streetscape Design for Andover Parkway West.
9.4 Architecture Design
9.4.1 Final design architectural design documentation of planters, railing, signage,
lighting, seating, plaza and shelter will be developed for the transit center.
9.4.2 The Consultant will show the final demolition and restoration of the Firestone
Building.
9.5 Structural
9.5.1 The Consultant will develop final designs for foundation, planters, and shelter
structure.
September 17, 2008
Page 12
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181 GROUP
SCOPE OF WORK
9.6 Electrical
City of Tukwila
TUKWILA TRANSIT CENTER
9.6.1 The Consultant will develop final designs for site electrical power service and
distribution, and receptacle locations. The Consultant will coordinate any
required discussions between the City, service utility, and design team
members to determine power availability and access.
9.6.2 The Consultant will develop a final design lighting plans and coordinate
lighting system standards with the City.
9.7 ITS
9.7.1 The Consultant will develop final designs for a video surveillance system for
the transit center.
9.7.2 The Consultant will develop final design for communication system
requirements and support the inclusion of ITS elements in the shelters.
9.7.3 The Consultant will develop final designs for a conduit layout for a future
VMS display.
DELIVERABLES
• Design Development (80%) documentation submittal for all disciplines.
• Final Design (100%) ready -for -bid design documentation submittal for all disciplines.
Task 10: Cost Estimates (80%, 100%)
Cost estimates will be developed for the 80% and 100% submittals with a level of accuracy
commensurate with the level of design. The cost estimates will include the cost of
constructionfor the design and include any potential risks that have been identified as a
result of the conceptual engineering and design tasks. The cost estimate will be subdivided
into costs for each of the disciplines listed below.
ASSUMPTIONS
• Information will be prepared in CSI format for Lump Sum bidding.
WORK ACTIVITIES
10.1 80% Cost Estimating
10.1.1 The Consultant will develop an 80% cost estimate based on the civil,
landscape, urban, architectural, structural, ITS/Communications, mechanical
and electrical design.
10.2 100% Cost Estimating
10.2.1 The Consultant will develop a 100% cost estimate based on the civil,
landscape, urban, architectural, structural, ITS/Communications, mechanical
and electrical design.
September 17, 2008
Page 13
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IBI GROUP
SCOPE OF WORK
DELIVERABLES
City of Tukwila
TUKWILA TRANSIT CENTER
• Lump sum construction cost estimates for 80% and 100% documentation.
Task 11: Assistance with Bidding
ASSUMPTIONS
• The City will be responsible for all aspects of the procurement not spelled out
specifically below.
• No Conformed set of documents including addenda will be prepared.
DELIVERABLES
11.1 The Consultant will make a "camera ready" or digital record of the Final bid
documents available to the City for their use in the copying and dispersal of
documents to prospective bidders.
11.2 The Consultant will respond to bidder questions forwarded by the City with Addenda
information in the form of text and drawings necessary and appropriate to obtain bids.
Task 12: Assistance during Construction
ASSUMPTIONS
• The City will retain personnel as required to manage the day to day administration of
the construction.
• No budget is included for this work. Final Budget and Scope will be determined at a
later date.
DELIVERABLES
12.1 The Consultant shall provide the following:
12.1.1 Review and comment on submittals.
12.1.2 Review and comment on requests for information.
12.1.3 Review and respond to owner questions.
12.1.4 Issue clarifications, including supplemental drawings.
12.1.5 Maintain a log of all submittals, requests for information, owner questions,
supplemental drawings and issued clarifications.
12.1.6 The consultants will make site visits to review progress.
September 17, 2008
Page 14
PROJECT TOTAL
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Task 2: Ernntonmental, Geotechrecal and Site Surveymel
2.1 Ernaronmenlal: SEPA Checklist
1
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-
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PROJECT TOTAL
• •
SUPPLEMENTAL AGREEMENT NUMBER 3
TO
CONSULTANT AGREEMENT NUMBER 06-019 `L
THIS SUPPLEMENTAL AGREEMENT is entered into between the City of Tukwila,
Washington, herein -after referred to as "the City", and IBI Group, Inc., hereinafter referred to as
"the Consultant", in consideration of the mutual benefits, terms, and conditions hereinafter
specified.
The City desires to supplement the agreement entered into with the Consultant and executed on,
March 1, 2006 and identified as Agreement No. 06-019. All provisions in the basic agreement
remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
3. Time for Performance, shall be amended as follows:
The Consultant shall perform all services and provide all work product required pursuant
to this Agreement by June 30, 2008, unless an extension of such time is granted in
writing by the City.
DATED this / 3 day of Aka,��
CITY OF TUKWILA
NIN
Steven M. Mullet, Mayor
,2007
CONSULTANT
By: 1
Printed Name: �G.J ( L otve,. / 1
Title: I-0,
0'1 _) (1 i /6/i 4 5
•
•
•
• •
SUPPLEMENTAL AGREEMENT NUMBER 2
TO
CONSULTANT AGREEMENT NUMBER 06-019 1,
- K SLC'
THIS SUPPLEMENTAL AGREEMENT is entered into between the City of Tukwila,
Washington, herein -after referred to as "the City", and IBI Group, Inc., hereinafter referred to as
"the Consultant", in consideration of the mutual benefits, terms, and conditions hereinafter
specified.
The City desires to supplement the agreement entered into with the Consultant and executed on,
`t 1,4404 and identified as Agreement No. 06-019. All provisions in the basic
agreement remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
3. Time for Performance, shall be amended as follows:
The Consultant shall perform all services and provide all work product required pursuant
to this Agreement by December 31, 2007, unless an extension of such time is granted in
writing by the City.
DATED this 6/ day of / "/c._(:t_C_ / )
, 20(7 .
CITY OF TUKWILA CONSULTANT
dren M. Mullet, Mayor
By:
Printed Name:✓✓✓✓ -` Ct. c> 1
Title: D r e G
jt
G
62/:
'1/c j
• •
SUPPLEMENTAL AGREEMENT NUMBER 1
TO
CONSULTANT AGREEMENT NUMBER 06-019 ( J)
THIS SUPPLEMENTAL AGREEMENT is entered into between the City of Tukwila,
Washington, herein -after referred to as "the City", and IBI Group, Inc., hereinafter referred to as
"the Consultant", in consideration of the mutual benefits, terms, and conditions hereinafter
specified.
The City desires to supplement the agreement entered into with the Consultant and executed on,
and identified as Agreement No. 06-019. All provisions in the basic
agreement remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
3. Time for Performance, shall be amended as follows:
The Consultant shall perform all services and provide all work product required pursuant
to this Agreement by March 31, 2007, unless an extension of such time is granted in
writing by the City.
DATED this %T
CITY OF TUKWILA
day ofLi
G even M. Mullet, Mayor
,20o, .
CONSULTANT
By:
Printed Name: t (XL) 1
Let_ fl
Title: h I r t_ i I
CONSULTANT AGREEMENT FOR
TRANSIT CENTER DESIGN SERVICES
THIS AGREEMENT is entered into between the City of Tukwila, Washington, herein -after referred
to as "the City", and IBI Group, hereinafter referred to as "the Consultant", in consideration of the
mutual benefits, terms, and conditions hereinafter specified.
1. Project Designation. The Consultant is retained by the City to perform engineering design
services in connection with the project titled Tukwila Transit Center.
2. Scope of Services. The Consultant agrees to perform the services, identified on Exhibit "A"
attached hereto, including the provision of all labor, materials, equipment and supplies.
3. Time for Performance. Work under this contract shall commence upon the giving of written
notice by the City to the Consultant to proceed. The Consultant shall perform all services and
provide all work product required pursuant to this Agreement within 120 calendar days from
the date written notice is given to proceed, unless an extension of such time is granted in
writing by the City.
4. Payment. The Consultant shall be paid by the City for completed work and for services
rendered under this Agreement as follows:
A. Payment for the work provided by the Consultant shall be made as provided on Exhibit
"B" attached hereto, provided that the total amount of payment to the Consultant shall not
exceed $199,489.00 without express written modification of the Agreement signed by the
City.
B. The Consultant may submit vouchers to the City once per month during the progress of
the work for partial payment for that portion of the project completed to date. Such
vouchers will be checked by the City and, upon approval thereof, payment shall be made
to the Consultant in the amount approved.
C. Final payment of any balance due the Consultant of the total contract price earned will be
made promptly upon its ascertainment and verification by the City after the completion of
the work under this Agreement and its acceptance by the City.
D. Payment is provided in this section shall be full compensation for work performed,
services rendered, and for all materials, supplies, equipment and incidentals necessary to
complete the work.
E. The Consultant's records and accounts pertaining to this Agreement are to be kept
available for inspection by representatives of the City and state for a period of three (3)
years after final payments. Copies shall be made available upon request.
/ 51 0J 3
33Z6.1n1.11--s
kkg-et4a.-e_V
• •
5. Ownership and Use of Documents. All documents, drawings, specifications and other
materials produced by the Consultant in connection with the services rendered under this
Agreement shall be the property of the City whether the project for which they are made is
executed or not. The Consultant shall be permitted to retain copies, including reproducible
copies, of drawings and specifications for information, reference and use in connection with
the Consultant's endeavors. The Consultant shall not be responsible for any use of the said
documents, drawings, specifications or other materials by the City on any project other than
the project specified in this Agreement.
6. Compliance with Laws. The Consultant shall, in performing the services contemplated by
this Agreement, faithfully observe and comply with all federal, state, and local laws,
ordinances and regulations, applicable to the services to be rendered under this Agreement.
7. Indemnification. The Consultant shall indemnify, defend and hold harmless the City, its
officers, agents and employees, from and against any and all claims, losses or liability,
including attorney's fees, arising from injury or death to persons or damage to property
occasioned by any act, omission or failure of the Consultant, its officers, agents and
employees, in performing the work required by this Agreement. With respect to the perform-
ance of this Agreement and as to claims against the City, its officers, agents and employees,
the Consultant expressly waives its immunity under Title 51 of the Revised Code of
Washington, the Industrial Insurance Act, for injuries to its employees, and agrees that the
obligation to indemnify, defend and hold harmless provided for in this paragraph extends to
any claim brought by or on behalf of any employee of the Consultant. This waiver is mutually
negotiated by the parties. This paragraph shall not apply to any damage resulting from the
sole negligence of the City, its agents and employees. To the extent any of the damages
referenced by this paragraph were caused by or resulted from the concurrent negligence of the
City, its agents or employees, this obligation to indemnify, defend and hold harmless is valid
and enforceable only to the extent of the negligence of the Consultant, its officers, agents and
employees.
8. Insurance. The Consultant shall secure and maintain in force throughout the duration of this
contract comprehensive general liability insurance, with a minimum coverage of $500,000 per
occurrence and $1,000,000 aggregate for personal injury; and $500,000 per occurrence/
aggregate for property damage, and professional liability insurance in the amount of
$1,000,000.
Said general liability policy shall name the City of Tukwila as an additional named insured
and shall include a provision prohibiting cancellation of said policy except upon thirty (30)
days prior written notice to the City. Certificates of coverage as required by this section shall
be delivered to the City within fifteen (15) days of execution of this Agreement.
9. Independent Contractor. The Consultant and the City agree that the Consultant is an inde-
pendent contractor with respect to the services provided pursuant to this Agreement. Nothing
in this Agreement shall be considered to create the relationship of employer and employee
between the parties hereto. Neither the Consultant nor any employee of the Consultant shall
2
o 1
be entitled to any benefits accorded City employees by virtue of the services provided under
this Agreement. The City shall not be responsible for withholding or otherwise deducting
federal income tax or social security or for contributing to the state industrial insurance
program, otherwise assuming the duties of an employer with respect to the Consultant, or any
employee of the Consultant.
10. Covenant Against Contingent Fees. The Consultant warrants that he has not employed or
retained any company or person, other than a bonafide employee working solely for the
Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any
company or person, other than a bonafide employee working solely for the Consultant, any
fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon
or resulting from the award or making of this contract. For breach or violation of this warrant,
the City shall have the right to annul this contract without liability, or in its discretion to
deduct from the contract price or consideration, or otherwise recover, the full amount of such
fee, commission, percentage, brokerage fee, gift, or contingent fee.
11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under
this Agreement, will not discriminate on the grounds of race, color, national origin, religion,
creed, age, sex or the presence of any physical or sensory handicap in the selection and
retention of employees or procurement of materials or supplies.
12. Assignment. The Consultant shall not sublet or assign any of the services covered by this
Agreement without the express written consent of the City.
13. Non -Waiver. Waiver by the City of any provision of this Agreement or any time limitation
provided for in this Agreement shall not constitute a waiver of any other provision.
14. Termination.
A. The City reserves the right to terminate this Agreement at any time by giving ten (10)
days written notice to the Consultant.
B. In the event of the death of a member, partner or officer of the Consultant, or any of its
supervisory personnel assigned to the project, the surviving members of the Consultant
hereby agree to complete the work under the terms of this Agreement, if requested to do
so by the City. This section shall not be a bar to renegotiations of this Agreement
between surviving members of the Consultant and the City, if the City so chooses.
15. Attorneys Fees and Costs. In the event either party shall bring suit against the other to
enforce any provision of this Agreement, the prevailing party in such suit shall be entitled to
recover its costs, including reasonable attorney's fees, incurred in such suit from the losing
party.
3
16. Notices. Notices to the City of Tukwila shall be sent to the following address:
City Clerk
City of Tukwila
6200 Southcenter Boulevard
Tukwila, WA 98188
Notices to Consultant shall be sent to the following address:
IBI Group
506 Second Avenue, Suite 600
Seattle, WA 98104
Attn: Paul P. Lavallee, Director
17. Integrated Agreement. This Agreement, together with attachments or addenda, represents
the entire and integrated Agreement between the City and the Consultant and supersedes all
prior negotiations, representations, or agreements written or oral. This Agreement may be
amended only by written instrument signed by both the City and the Consultant.
i
DATED this , day of ��-� , 20 o6 .
CITY OF TUKWILA
teven M. Mullet, Mayor
Attest/Authenticated:
4 -ice
E. Cantu MC City Clerk
CONSULTANT
By:
Printed Name: ?c,. v l L- o
Title: D l it ic,6
Approved as to Form:
Office of the City Attorney
4
• •
EXHIBIT A
City of Tqkwila
TUKWILA TRANSIT CENTER
SCOPE F 'WORK
JANU ilY 27, 2OC3
VERSION 3,3 FINAL
c:\documents and settings\paul lavallee\my documents\bd - its and transit\tukwila transit\contract\transit center c
scope version 3.3.doc
IBI
GROUP
IBIGROUP SCOPE OF WORK
TABLE OF �~��KJ��y��"
^,�"°�~..~~°."^~.,o'�
• •
PHASE 1: CONCEPT DEVELOPMENT 1
fash1:Project 0bxagmme(t,.......—.........�.....--............—.—.._..-----.—~..~_—�
Tosk2: Compile and Review Fxigtinqmh�n1a�n�--'------------------'—''��—..3
Tlsk3: 3takehCUderCoomd!|`,jon...-----~.....—..— --............--....— 4
Task 4: Conceptual:1':d8En ' ��'ng......... ,.....—..4
Task 5: Conceptual 5iteDesign. 4
Task 6: / 1
[;)Sh7: Design ...., .. — —.....— —................— ,.............. $
Task SkFunding ",;vuuo/4
Task 9: Prepare 9haseW 2, 3, ;wit 4.—...�
January 27, 2006
Il3r GROUP SCOPE OF WORK
• •
City of Tukwila
TUKWILA TRANSIT CENTER
PHASE 1: CONCEPT DEVELOPMENT
The Transit Network Plan for the Tukwila Urban Center (TUC) Subarea' includes as one of its key
recommendations the construction of a new transit center in the immediate vicinity of the existing
focal point of bus service on Andover Park West and Baker Avenue. A new transit center in this
location is expected to act not only as a replacement for the existing bus stop(s), but also as an
important step in the redevelopment of the area, building from current initiatives to redevelop the
Southcenter Mall and reconstruct the new Sound Transit commuter rail station and future plans to
redevelop the Tukwila Urban Center.
The objective of this Phase of the project is to develop conceptual design alternatives for the
Tukwila Transit Center that:
• Present a holistic vision and solution for the transit center that operates effectively,
reflects good urban design, integrates effectively with TUC redevelopment plans and
goals, and is maintainable and sustainable.
• Secures buy -in and support from various departments within the City of Tukwila, King
County Metro (KCM), Southcenter Mall, and stakeholders such as local property
owners.
• Presents a high quality design that is practical, implementable and fundable, and that
mitigates cost, risk, and impacts to the City, KCM, and stakeholders.
A work breakdown structure (WBS) of nine primary tasks has been developed for this Phase of the
work, covering in general:
• Conduct and management of the work, recognizing an overall conceptual design
timeline of 6-8 weeks.
• Review and assembly of relevant information, including engineering and planning
information, as well as current and future urban development plans.
• Conceptual site engineering, design and cost estimates, including the identification of
alternative concepts and locations for the transit center, and identification of urban
design elements that would meet the needs of the transit center and be compatible
with redevelopment of the TUC.
• Stakeholder coordination and input at the beginning, middle and end of the project.
• Preparation of a design report.
• Providing support to the City for the identification of funding alternatives and
preparation of local and/or federal funding application(s), with a view to having such
application(s) ready for issuance by spring, 2006.
Developing a scope of work for subsequent Phases of the project that would focus on
detailed design and construction.
The following scope provides a point -form summary of the work to be conducted, and describes
assumptions and deliverables to be provided. The term "Consultant" refers to IBI Group and its
team of subconsultants including KPFF, Mirai Associates, Karen Kiest Landscape Architects, and
Tres West. "City" refers to the City of Tukwila, the client organization responsible for this pro
Final Transit Network Plan, Tukwila Urban Center Subarea, Perteet, Inc., December 2004.
January 27, 2006
Version 3.3
IBI
GROUP
IBI GROUP SCOPE OF WORK
• •
City of Tukwila
TUKWILA TRANSIT CENTER
Task 1: Prcg�ct MaAagerient
This task includes the day-to-day activities to be performed by the Consultant to manage and
administer the work, and deliver quality work products that meet the needs of the City, KCM, and
other stakeholders.
ASSUMPTIONS
• Primary project management coordination will be through the Consultant Project
Manager and City Project Manager.
• The Consultant Project Designer and Design Coordinator may from time to time
issue a request for a design -related meeting with City staff. Such requests will be
issued to the City Project Manager and c.c.'d to the Consultant Project Manager.
• All subconsultant requests for meetings will be coordinated through the Consultant
Project Manager or Consultant Design Coordinator (the latter if a design -related
issue).
• Steps will be taken to schedule meetings as far ahead as reasonable to secure
participation of invitees, however due to the tight schedule for the project, City
assistance may be requested from time -to -time to expedite design or information
collection -related meetings.
• Unless otherwise directed by the City Project Manager, the City will be responsible
for providing meeting space and issuing invites to City staff, KCM, and other
stakeholders. The Consultant will assist as needed.
• The City will be responsible for providing base information such as existing plans,
previous studies, GIS data, etc. The Consultant will coordinate with the City to make
sure that information requests are reasonable and do not overly burden City staff.
• The Consultant will be responsible for all work products delivered, and commits to
providing staff and resources to complete the work in a timely manner.
WORK ACTIVITIES
1.1 Contract Administration
This activity covers basic administration of the work including:
1.1.1 Development of an overall Project Plan that summarizes the scope, deliverables,
schedule and lines of communication.
1.1.2 Preparation of a Project Schedule in MS Project, ongoing tracking of that schedule,
and reporting of any variances on a monthly basis. Note that due to the short
timeframe of this Phase, any issues identified during the course of the work that
have the potential to affect schedule will be promptly identified for the City Project
Manager (this is in addition to regular monthly reporting).
1.1.3 Cost and staff time control.
1.1.4 Monthly invoicing and project progress reporting (report to be included with
invoice).
1.1.5 Subconsultant administration.
January 27, 2006
Version 3.3 Page 2
IBi GROUP SCOPE OF WORK
1.2 Meetings and Coordination
•
City of Tukwila
TUKWILA TRANSIT CENTER
This includes general coordination and project management meetings; stakeholder
meetings are covered in Task 3. Meeting and coordination is expected to include:
1.2.1 A kickoff meeting with the City, KCM, and others as appropriate.
1.2.2 Internal design team coordination meetings.
1.2.3 Weekly client coordination calls or meetings, and ad-hoc coordination.
1.3 Quality Control
1.3.1 All work products will be subject to internal quality review before issuance per IBI
Group quality control procedures.
DELIVERABLES
• Project plan
• Project schedule
• Invoices and progress reports
• Meeting agendas
• Meeting notes
2: Compile aril Review t for - al
This task will involve the assembly of existing information as it relates to the site and future
development of Southcenter Mall and the TUC. It also includes gathering of relevant zoning,
standards, and design information from the City and KCM.
ASSUMPTIONS
• The City and KCM will provide existing studies, reports, and maps as applicable in a
timely manner.
• The City will provide reasonable base maps that include right-of-way, existing
infrastructure, curb lines, street markings, and other information to allow the
Consultant to prepare an adequate base plan for the area. No new site survey work
is included in this Phase.
WORK ACTIVITIES
This task will include collection, assembly, and review of the following information. Unless otherwise
noted, it is expected that this information will be available through the City. Information to be
collected is as follows:
2.1 Transit Services (information to be collected from KCM and Sound Transit)
2.1.1 Current KCM and Sound Transit (ST) bus routes, schedules, layover points, and
routing around the TUC, and current information on planned service changes.
2.1.2 Known or proposed KCM or ST service changes in the area, including any service
changes to the Sound Transit commuter rail station.
January 27, 2006
Version 3.3 Page 3
10 GROUP SCOPE OF WORK
• •
City of Tukwila
TUKWILA TRANSIT CENTER
2.1.3 KCM stop, shelter, and other guidelines as they exist, and/or examples from other
projects.
2.2 Tukwila Urban Center Plans and Concepts
2.2.1 Current conceptual plans and preferred options for the Tukwila Urban Center and
Mall -to -Transit Center concepts. Electronic versions are preferred for ease of
incorporation in Consultant work.
2.2.2 Any emerging City design standards or elements.
2.3 Southcenter Mall Development Plans
2.3.1 Current plans for the expansion/enhancement of Southcenter Mall and any
available renderings or elevations. Of primary interest are design elements and
access/circulation plans. Electronic versions are preferred.
2.4 Sound Transit Commuter Rail Station Plans
2.4.1 Plans, circulation, and urban design information for the station and connecting
street network. Note that with permission from Sound Transit, KPFF can provide
the most recent information from their role as prime consultant on the station
redesign. The Consultant may request that the City issue a request to Sound
Transit for the release of this information.
2.5 Base Map Information including GIS
2.5.1 City street and base map information for the Andover Park West — Strander
Boulevard — Baker Avenue — Southcenter Boulevard area (i.e. the area within about
a half mile to a mile radius of the current transit station). Information required from
the City includes right-of-way, curb lines, catchbasins, manholes, sidewalks, and
property lines. City will provide any contour information available through adjacent
projects. Assume this work will be completed on the same datum as projects for the
Southcenter Mall and/or other adjacent projects.
2.6 Survey Data
2.6.1 The City will provide any available survey data. No new site survey work is included
in this Phase.
2.6.2 Consultant will conduct a field visit to verify the City's basemaps and to add any
additional information to the basemaps.
2.7 Land Use
2.7.1 Current land use and zoning information.
2.7.2 Any special land use, zoning, or condition information related to the Southcenter
Mall, TUC, or Sound Transit commuter rail station, as well as potential zoning
changes that the City may be considering.
2.8 Utility
2.8.1 Utility information. The City is requested to provide any available utility information
for the area. The Consultant will also follow up with local utilities to obtain updated
electrical, water, drainage, and communications utility information.
January 27, 2006
Version 3.3 Page 4
IBI: GROUP SCOPE OF WORK
City of Tukwila
TUKWILA TRANSIT CENTER
2.9 Traffic and Roadway Information
2.9.1 Future PM peak hour level of service analysis information for Andover Park
West/Strander Boulevard, Andover Park West/Baker Avenue, and Andover Park
West/Southcenter Boulevard is required. Mirai Associates has much of this
information, so it may only be necessary for the City to confirm that this is the most
recent information and release permission to use the data.
2.9.2 Any available channelization, curb cut, and pavement marking information, as well
as planned reconfiguration information.
2.9.3 Current status of traffic signal and Intelligent Transportation System planning and
design. This includes a meeting with DKS/Siemens to discuss plans.
DELIVERABLES
• There are no formal deliverables for this task. A list of information collected will be
maintained.
sk 3: Stakcholder Coordination
This task will consist of coordination with key stakeholders through a series of workshops. Key
stakeholders include King County Metro, local property owners, Southcenter Mall, Sound Transit
commuter rail station design team, and City planning staff. In each case, the Consultant will prepare
all materials for stakeholder workshops, and generate notes/documentation of the outcomes.
ASSUMPTIONS
• The City will be responsible for publicizing stakeholder meetings and for arranging
meeting logistics.
The Consultant will be responsible for producing all stakeholder meeting materials,
for conducting the stakeholder workshops including facilitation and presentations,
and for producing meeting notes for each stakeholder meeting.
Two interactive workshops and one presentation of the final preferred concept are
assumed.
WORK ACTIVITIES
3.1 Preparation for Stakeholder Workshops
3.1.1 Stakeholder workshop agendas will be developed through collaborative planning
sessions involving the City Project Manager, Consultant Project Manager, and
other key staff.
3.1.2 The Consultant will prepare graphics for all stakeholder events. The graphics
prepared will reflect the stage in the design and decision-making process
corresponding to the stakeholder event.
3.1.3 Renderings will be prepared of the preferred alternative and will be produced only
for the final stakeholder event.
3.2 Conduct Stakeholder Workshops
3.2.1 The Visioning Workshop will involve the full stakeholder group. Stakeholders will be
engaged to develop a vision for the Tukwila Transit Center and how it can integrate
January 27, 2006
Version 3.3 Page 5
IBf GROUP SCOPE OF WORK
• •
City of Tukwila
TUKWILA TRANSIT CENTER
with the Tukwila Urban Center, Southcenter Mall, Sound Transit commuter rail
station, and local businesses. The Visioning Workshop will begin to form an identity
for the Tukwila Transit Center and will define the needs and requirements of the
different stakeholders that the transit center must address.
3.2.2 At the Concept Workshop, the Consultant will present a series of conceptual
alternatives. Through a facilitated process, the stakeholder group will select a
preferred alternative to be further refined in anticipation of application for federal
funding. Stakeholder participants will be determined in consultation with the City
Project Manager, and will include at a minimum King County Metro and City staff.
3.2.3 The final event will be a Design Presentation. The developed conceptual design of
the preferred alternative(s) will be presented by the Consultant. Attendees will
include the stakeholders who participated in the Visioning Workshop and others as
appropriate. Comments and feedback will be used to update the design.
3.3 Documentation of Stakeholder Workshops
3.3.1 The Consultant will provide the City with copies of meeting materials and meeting
notes for all stakeholder events (paper and electronic).
3.4 Website Development and Hosting
The Consultant will develop and host a publicly accessible project web page
throughout the duration of this project. In this Phase of the project, the website will be
largely "static" in nature; designed to provide updates on project status. In the next
Phase, consideration will be given to making the website more interactive to support
public input as appropriate.
Phase 1 website work activities will include:
3.4.1 Creation of a website design including information to be included, overall structure,
comment form, and graphical "look and feel" elements.
3.4.2 Documentation of procedures for website updating. It is expected that the site will
be maintained separately, and linked to the City of Tukwila home or project
page(s).
3.4.3 Creation of the website design and coding of the HTML.
3.4.4 Posting and maintaining the website on an IBI Group server.
3.5 Public Art Program Identification and Coordination
3.5.1 The Consultant will work with the City to identify public artist opportunities for the
project and develop a plan for incorporating artist participation into the project.
DELIVERABLES
• Stakeholder meeting materials
• Stakeholder meeting notes/documentation
• Project website
• Input into public artist implementation plan
January 27, 2006
Version 3.3 Page 6
IBI. GROUP SCOPE OF WORK
City of Tukwila
TUKWILA TRANSIT CENTER
Ta 't 4: Con ptuc
This task will include the development of conceptual site engineering for environmental, civil,
structural, and traffic engineering.
ASSUMPTIONS
• City staff will assist in the identification of environmental documentation that will
ultimately be required for this project. Subsequent Phase(s) will include preparation
of the environmental documentation (not included or costed in this Phase).
• The City will provide existing GIS information and surveys from adjacent projects in
AutoCAD, MicroStation, or other common computer or GIS format.
• City will provide any existing information on current contours and elevations.
• Basemaps will be generated from the above information. A field visit will be conducted to
verify the existing base information. Final basemaps will be prepared as part of Phase 2.
• Additional required survey information will be identified in this Phase. Additional surveying
(not costed) may be required in Phase 2.
• The City will provide any information on City owned detention facilities in the area of the
project.
• The City will provide existing geotechnical information for the site or surrounding areas.
• Conservative assumptions regarding soil capacity will be made for foundation sizing.
These assumptions will be refined in Phase 2 after geotechnical information is
available.
• The City's traffic forecast model is assumed to be available.
• Existing high voltage power transmission lines, poles, conduits, and vaults will not be
relocated as part of this project.
• The City will provide the most recent traffic counts on Andover Park West at Tukwila
Parkway, Baker Boulevard, and Strander Boulevard. In addition, the City will provide traffic
counts at a few key driveways at the Southcenter Mall as available.
• The scope does not include new pedestrian counts.
WORK ACTIVITIES
4.1 Environmental
4.1.1 Identify Process & Issues
The Consultant will review the scope of project to determine the extent of
environmental documentation required for subsequent Phases. This task will also
include identification of the anticipated Phase 2 environmental process and
schedule. The process and potential issues will be included the Design Report.
4.2 Civil
4.2.1 The Consultant will identify water quality and detention criteria for the project; will
develop a conceptual design for drainage (including water quality and detention);
and will identify potential locations for any detention facilities. Preliminary sizing for
January 27, 2006
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li3i GROUP SCOPE OF WORK
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City of Tukwila
TUKWILA TRANSIT CENTER
any water quality and detention facilities will be developed for conceptual costing
purposes only under this Phase of the work, and will need to be detailed further in
Phase 2.
4.2.2 The conceptual design for utilities coordination and design will include a review of
existing utilities as documented in City GIS information; conducting a field visit to
confirm GIS information; (to the extent possible) determine what, if any, utilities
may require relocation; and identify new utility services that may be required for
project.
4.2.3 The conceptual grading for Phase 1 will be very preliminary as survey contours
may not be available. Pavement layout will include extent of the new pavement for
bus pullouts and/or plaza areas, and will include conceptual pavement cross
sections. Final cross sections will be developed as part of Phase 2.
4.3 Geotechnical
4.3.1 The Consultant will review the scope of project and any existing geotechnical
reports to identify additional geotechnical information to be collected in Phase 2.
Geotechnical investigations are not included in this Phase of the work.
4.4 Traffic and Service Forecasting
4.4.1 Traffic forecasts will be prepared/updated for the opening year and a future year (to
be determined by the City) for the area surrounding the Transit Center. The City's
traffic forecast model will be used. The streets and intersections that this study
focuses on will be Andover Park West at Tukwila Parkway, Baker Boulevard, and
Strander Boulevard. PM peak and AM peak period bus volumes will also be
forecast.
4.4.2 Traffic impacts from the Transit Center will be analyzed for the opening year and
future year noted above. The Consultant will identify any potential changes to
driveway access locations and changes to traffic circulation patterns.
4.4.3 If required, the Consultant will use VISSIM software to evaluate the potential
impacts on traffic flows on the main arterials from buses merging into traffic. The
simulation analysis will be confined to the immediate vicinity of the new Transit
Center.
4.4.4 Potential impacts of the new Transit Center on pedestrian circulation will be
evaluated. The Consultant will identify any safety and potential vehicle -pedestrian
conflict issues. The analysis will be qualitative based on the known conditions of
the site and typical transit operations.
4.5 Structural
4.5.1 For this Phase of the work, the Consultant will develop preliminary foundation
concepts only. Detailed foundation designs will be prepared as part of Phase 2.
4.5.2 The Consultant will develop architectural concepts for the shelters and related
elements, but will not be creating structural drawings or conducting structural
analysis in this Phase. Such drawings and analysis will be included as part of
Phase 2.
4.6 Electrical
4.6.1 The Consultant will develop a preliminary layout for site electrical power service
and distribution, and receptacle locations. The Consultant will coordinate any
January 27, 2006
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required discussions between the City, service utility, and design team members to
determine power availability and access.
4.6.2 The Consultant will identify communication system requirements and concepts to
support the inclusion of ITS elements in the shelters. IBI Group will provide input on
what those requirements might be based on current ITS work being conducted for
Sound Transit, as well as information gathered from the meeting with
DKS/Siemens.
4.6.3 The Consultant will develop a preliminary site lighting plan and coordinate lighting
system standards with the City.
DELIVERABLES
• Preliminary site civil, electrical, systems, and lighting plan
• A discussion of potential environmental issues (to be included in the Design Report)
• Criteria and design approach for water quality and detention (to be documented in
the Design Report)
• Identification of water quality and detention requirements and illustration on the plans
• Structural design including sizes for the shelter elements and foundations for
inclusion on the architectural drawings (detailed structural drawings will be developed
in Phase 2)
• Traffic impact analysis report
'ask 5: C' r cepa al Ice De lg
This task will include the development of conceptual urban design, landscape design, and
architectural shelter design alternatives for the pedestrian plaza and transit center locations.
Principles and constraints as well as transit center and plaza elements will be documented in
graphical matrix format.
ASSUMPTIONS
• The City will provide background information for Tukwila Urban Center and
Southcenter Mall expansion plans.
• The City will provide applicable land use and zoning codes.
• City will provide existing GIS information, right-of-way information, and surveys from
relevant projects in AutoCAD, MicroStation, ESRI shape files, or other common
computer format.
WORK ACTIVITIES
5.1 Urban Design
5.1.1 The Consultant will develop urban design principles for the project as well as
identify any opportunities or constraints for the project site, immediate environs,
and larger context.
5.1.2 The Consultant will develop conceptual urban design alternatives for the pedestrian
plaza and transit center alternative locations.
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City of Tukwila
TUKWILA TRANSIT CENTER
5.1.3 Urban design work will include coordination and integration with Tukwila Urban
Center and Southcenter Mall plans as well as a review of applicable land use and
zoning codes.
5.1.4 The Consultant will coordinate with the Sound Transit commuter rail station team to
develop a relationship between the two projects.
5.2 Landscape Design
5.2.1 Within the context of the urban design principles, the Consultant will establish clear
landscape principles for the pedestrian plaza and transit center locations for the
near and long term. Opportunities and constraints will be identified.
5.2.2 Conceptual landscape design alternatives will be developed for both the pedestrian
plaza and transit center locations.
5.2.3 Landscape design elements will be coordinated with development plans and local
businesses and projects.
5.2.4 The Consultant will identify landscape maintenance requirements for landscape
elements, including irrigation, that can be used by the City, King County Metro,
and/or property owners to develop a maintenance plan for the project.
5.3 Architecture Design
5.3.1 The Consultant will develop architectural design principles and constraints for the
pedestrian plaza and transit center locations.
5.3.2 Transit center elements and alternatives will be identified and presented in a
graphic matrix format.
5.3.3 Conceptual shelter alternatives will be developed for the transit center.
5.4 Review Meetings
5.4.1 The Consultant will meet with Community Development to discuss consistency with
urban development plans.
5.4.2 The Consultant will meet with the Tukwila Board of Architectural Review as part of
Phase 2 of this project.
DELIVERABLES
• Urban design, landscape, and architectural design principles
• Opportunities and constraints report and matrix
• Conceptual urban design, landscape design, and architectural design (including
shelters) graphics and drawings for the site
• Urban and landscape design concept drawings showing coordination with future
development at TUC, Southcenter Mall, and Sound Transit commuter rail station
• Transit center elements matrix
• Conceptual transit center design alternatives graphics and drawings
January 27, 2006
Version 3.3 Page 10
I81 GROUP SCOPE OF WORK
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City of Tukwila
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=ask 6: Conceptual Biiinate
A cost estimate will be developed for the final conceptual design. The cost estimate will include the
cost of construction for the design and include any potential risks that have been identified as a
result of the conceptual engineering and design tasks. The cost estimate will be subdivided into
costs for each of the disciplines listed below. The cost estimate developed will be used for funding
applications and further design activities that may occur during later Phases.
ASSUMPTIONS
Cost estimates will be generated only for the preferred conceptual alternative
towards the end of the project.
Some early estimates may be made to support funding application preparation which
will likely need to proceed in parallel with the conceptual design work.
WORK ACTIVITIES
6.1 Civil
6.1.1 The Consultant will develop a civil construction cost estimate based on the
preferred conceptual design. Utility information will be included.
6.2 Structural
6.2.1 The Consultant will develop a structural construction cost estimate based on the
preferred conceptual design.
6.3 Landscape
6.3.1 The Consultant will develop a landscape construction cost estimate based on the
preferred conceptual design.
6.4 Architecture
6.4.1 The Consultant will develop an architectural construction cost estimate based on
the preferred conceptual design.
6.5 Electrical
6.5.1 The Consultant will develop an electrical and communications construction cost
estimate based on the preferred conceptual design.
DELIVERABLES
• Conceptual construction cost estimate
Task 7: Design heport
The Consultant will be responsible for the preparation of the Design Report. The Design Report will
be structured such that it can be used for funding application preparation in Task 8 per Chapter 21
(Project Prospectus) of the Local Agency Guidelines (LAG) manual.
January 27, 2006
Version 3.3 Page 11
It;i GROUP SCOPE OF WORK
ASSUMPTIONS
• •
City of Tukwila
TUKWILA TRANSIT CENTER
• The City will work with the Consultant to develop a final format and content for the
Design Report such that it meets local, state, and federal requirements.
WORK ACTIVITIES
7.1 Prepare Draft Design Report
Upon completion of the conceptual design and cost estimating activities, a draft
Design Report will be prepared summarizing the results of the work. Work activities
will include:
7.1.1 Meet with City staff, KCM staff, and the WSDOT Local Programs Engineer to
review design report criteria and content.
7.1.2 Preparation of the draft Design Report, including required elements such as: project
title/location/description/vicinity map, project summary, conceptual designs and
renderings, scope, schedule, cost estimates and timing by biennium, format
requirements, right-of-way requirements, environmental/categorical exclusion
information, summary of project documentation, and traffic information. It is not
expected that a value engineering study will be required at this level, though it may
be required in the next Phase.
7.1.3 Inclusion of any geotechnical or other reports as may be needed at this stage of the
project.
7.1.4 A review the draft Design Report against LAG Manual guidelines.
7.2 Review with City and KCM
7.2.1 The draft Design Report will be reviewed with the City and KCM.
7.2.2 Comments will be recorded and a response or action to be taken prepared.
7.3 Incorporate Changes
7.3.1 Agreed changes will be incorporated in the Design Report, and a draft final version
issued.
7.3.2 Further changes to the draft final Design Report will be made, and a final version
issued.
DELIVERABLES
• Draft Design Report
• Summary of City comments and actions taken
• Draft Final Design Report
• Final Design Report
Task 8; Funding Support
The Consultant will provide support to the City for the preparation of a construction funding
package, to be submitted in the spring 2006 call for projects. It is anticipated that the Tukwila
Transit Center may be eligible for federal funding; all information will be prepared per federal
requirements and applicable regional/state funding requirements.
January 27, 2006
Version 3.3 Page 12
1St GROUP SCOPE OF WORK
• •
City of Tukwila
• TUKWILA TRANSIT CENTER
ASSUMPTIONS
• The City will be the designated preparer of the funding application and will be
responsible for any required local agency agreements.
• The Consultant will provide support as noted below.
• Funding application preparation will likely be conducted in parallel with other design
activities to meet a potential spring 2006 call.
WORK ACTIVITIES
8.1 Identify Funding Sources
8.1.1 Working with City staff, the Consultant will help identify potential construction
funding sources and overall processes and procedures for funding application
submission.
8.1.2 The Consultant and City will meet with representatives from the Puget Sound
Regional Council, KCM (grants program) and WSDOT Local Programs to discuss
funding alternatives and approaches. The meetings with KCM and WSDOT will be
combined with the Design Report meetings noted in 7.1.1.
8.2 Prepare Funding Strategy Plan
8.2.1 Based on the results of the meetings, a brief memorandum will be prepared
summarizing potential funding sources, a proposed funding strategy, and
applicable guidelines/requirements.
8.3 Provide Funding Application Support
8.3.1 The Consultant will provide input to the funding application preparation in the areas
identified in the Design Report listed in Task 7.
8.3.2 The Consultant will provide supplemental support to the City to prepare, edit, and
update the overall funding application, and review against funding criteria.
8.3.3 The Consultant will review the draft funding application, and provide comments or
updates as required. It is expected that two or three rounds of review will be
required.
DELIVERABLES
• A brief memorandum outlining funding sources and strategies, including any notes
from funding agency meetings.
• Content for funding application based on the Task 7 Design Report.
• Review comments/updates on the funding application.
Task 3: Prepare Wo kpIan for Pha5 .,5 2, 3, and 4
The Consultant will prepare a work plan, schedule, and design budget for Phase 2 Preliminary/Final
Design; Phase 3: Bid Support; and Phase 4: Construction Administration.
DELIVERABLES
• Detailed scope of work
January 27, 2006
Version 3.3 Page 13
113i GROUP SCOPE OF WORK
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City of Tukwila
TUKWILA TRANSIT CENTER
• Detailed work plan including budget
• Detailed design schedule
January 27, 2006
Version 3.3 Page 14
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!Task 1: Project Management
1.1 Contract Administration
1.1.1 Develop Project Plan
1.1.2 Project Schedule/Monthly Updates
1.1.3 Cost Control/Project Reporting
1.2 Meetings and Coordination
1.2.2 Kickoff Meeting (1)
1.2.3 Design Team Coordination Meetings (6)
1.2.4 Client Coordination Meetings (6)
1.3 Quality Control
Total(
Task 2: Compile & Review Existing Information
2.1 Transit Services
2.2 Tukwila Urban Center Plans
2.3 South Center Development Plans
2.4 Sound Transit Commuter Rail Plans
2.5 Base Map Information including G.I.S.
2.6 Survey
2.7 Land Use
2.8 Utilities
2.9 ROW
### Traffic conditions - PM peak hour levels of service analysis
Total
Task 3: Stakeholder Coordination
3.1 Preparation for Stakeholder Workshops
3.1.1 Planning Sessions
3.1.2 Graphics
3.1.3 Renderings
3.2 Conduct Stakeholder Workshops
3.2.1 Visioning Workshop
3.2.2 Concept Workshop
3.2.3 Preferred Alternative Presentation
3.3 Documentation of Stakeholder Workshops
3.4 Website Development & Hosting
3.5 Public Art Program Identification & Coordination
Total'.
Task 4: Conceptual Site Engineering
4.1 Environmental
4.1.1 Identify Process & Issues
4.1.2 Review Categorical Exclusions
4.2 Civil
4.2.2 Drainage incl. Water Quality/Detention
4.2.4 Utilities Coordination & Design
4.2.5 Grading/Paving
43 Geotech
4.3 3 Identify Design Requirements
4.4 Traffic & Service Forecasting
4.4.1 Develop traffic forecasts (2 years TBD)
4.4.2 Evaluate traffic impacts
4 4.3 Develop traffic simulation model
4.4.4 Identify Pedestrian Circulation Issues
4.5 Structural
4.5.1 Foundations
4.5 2 Shelters
4.6 Electrical
4.6.1 Power
4.6.2 Communications
4.6.3 Lighting
Total
PROJECT TOTAL
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5.1.1 Develop Urban Design Principals & Constraints
5 1.2 Develop Conceptual Urban Desian Alternatives
5.1.3 Coordinate w/ T.U.0 & South Center Dev. Plans
5 1 4 Coordinate w/ S.T Commuter Rail Plans
5 2 Landscape Design
5 2_1 Develop Landscape Desian Principals & Constraints
5.2 2 Develop Conceptual Landscape Design Altematives
5 2 3 Coordinate with development plans & local Businesses
5.2.4 Identify Maintenance Requirements
5 3 Architecture Design
5.3.1 Develop Architectural Design Pnncipals & Constraints
5 3 2 Identify Station Desian Elements
5.3.3 Develop Conceptual Shelter Design Alternatives
5 4 Review Meetings
5.4.1 Community Development
5.4.2 Board of Architectural Review (Phase 2)
Total
Task 5• Conceptual Cost Estimate
6.1 Civil
F 2 Striic.tural
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7 1 Prepare Draft Desian Report
7.2 Review with City
7 3 Review with KCM
7.4 Incorporate Changes
Total
Task 8: Funding Support
8 1 Identify Funding Sources
8.2 Prepare Funding Strategy Plan
8 3 Prepare Draft Funding Application
Total
Task 9. Prepare Workplan for Phase 2. 3 & 4
Total
Total Hours
Fee
Total Fee/Firm
Reimbursables
PROJECT TOTAL