2017-09-06 Finance Minutes - Laserfiche WebLink

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FINANCE COMMITTEE Meeting Minutes City of Tukwila City Council Finance Committee September 6, 2017- 5:30 p.m. - Hazelnut Conference Room, City Hall Councilmembers: Thomas McLeod, Acting Chair; Dennis Robertson, Kathy Hougardy Staff: David Cline, Peggy McCarthy, Vicky Carlsen, Laurel Humphrey Guest: Sean Goode, Public Safety Bond Financial Oversight Committee Chair CALL TO ORDER: Acting Chair McLeod called the meeting to order at 5:30 p.m. I. PRESENTATIONS II. BUSINESS AGENDA A. Report from the Public Safety Bond Financial Oversight Committee The Council established the Public Safety Bond Financial Oversight Committee to "independently represent taxpayers concerning the City's expenditure of revenues received from the sale of general obligation bonds" and to "review the allocation of bond proceeds and progress on achieving the purposes of the Public Safety Bond." The Oversight Committee had its first meeting on June 29, 2017 and elected a Chair, Vice -Chair, and approved By -Laws. The Committee reviewed a list of contracts and a report of revenues and expenditures through May 31, 2017, and found that expenditures to date were in compliance with the purposes of the Public Safety Bond. The Committee will meet again in October and will report its findings and any recommendations for improvement to the entire Council by the end of the year. Councilmember Robertson requested that staff send the monthly reports of the Program Management Quality Assurance provider to members of the Oversight Committee. Staff announced that the City was successful in receiving GC/CM approval from the State's Project Review Committee (PRC) on August 23. INFORMATION ONLY. B. Proposed Budget Process Changes Staff updated the Committee on its progress toward enhancing the City's budget development process pursuant to direction given at the May 16, 2017 meeting. Staff has been researching various methods and components and recommends a budget process that includes community participation, program budgeting, program prioritization, and performance measures. The Center for Priority Based Budgeting (CPBB) is a leader in assisting organizations with these process improvements, and staff asked for Committee direction to move forward with a presentation from CPBB to the full Council. If there is Council consensus for staff to work with CPBB the contract would be under $35,000 and available from existing Finance Department budget. Councilmember Robertson noted that it would be important to consider Council vs