Planning 2011-08-25 Minutes - Work Session - Rules and Procedures

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City of Tukwila Planning Commission Planning Commission (PC) Worksession Minutes Date: August 25, 2011 Time: 6:')0 PM Location: City Hall Council Chambers Present: Brooke Alford, Chair, Thomas McLeod, Vice Chair, Commissioners, Louise Strander, David Shumate, Mike Hansen, Aaron Hundtofte, and Jeri Frangello- Anderson Staff: Nora Gierloff, Deputy DCD Director, Minnie DhaliNval, Planning Supentirisor, and Wy netta Bivens, Planning Commission Secretaiy Prior to the start of the Nvorksession, staff presented a poster to Margaret Bratcher of projects she worked on during her years of sentirice on the Planning Commission. Chair Alford opened the Nvorksession at 6:50 PM. Minutes: Commissioner Strander made a motion to adopt the June 23, 2011 minutes and Commissioner Hansen seconded the motion. The motion was unanimously approved. A welcome was extended to Jeri Frangello- Anderson, the nevv PC Member The Planning Commission Rules of Procedures were reviewed, and it vvas the consensus of the PC to make the following amendments: Article IV, Section 2: Rotation of Officers, the last sentence in the paragraph shall read: If the shift occurs July_ I" or later, the chair will retain his /her office for the following rear. Article V, Section 5: Meeting Decorum, letter "i- shall read: Planning Commission meetings will generally begin at 6:3(_) PM or as indicated on the public notice. They will continue until the agenda items have been completed, or until 9:30 PM, wluchever comes fast. Continuation of a meeting past 9:30 PM requires approval of a motion to extend by majority vote. If no motion is approved the Chair will continue the meeting to a date certain. Article V, Section 5: Meeting Decorum, letter "h" shall read: The Commission may continue a public hearing to a future date for the purpose of accepting ne'kv written or oral testimony. A continued public hearing to a date certain does not require nevv public notice. A closed public hearing cannot be re- opened without issuance of a nevv public notice. Article V, Section 6: Ouasi Judicial Hearing Procedures, the last paragraph shall read: If any Commissioners disclose appearance of fairness issues allow the applicant or other audience members to challenge their participation in the hearing. If so challenged the Commissioner(s) must step down from the case and leave the room unless this would cause the loss of a quorum per RCW 4236.090. If the applicant does not object to the Commissioner(s) hearing the case please have them state that for the record. Staff gave a presentation on South Bing County Demographic Changes. Staff gave a demonstration on the NW Maps vveb site. Adjourned: 7:40 PM Submitted By: Wynetta Bivens Planning Commission Secretai Adopted: 9/22/11