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City of Tukwila <br />Allan Ekberg, Mayor <br />INFORMATIONAL MEMORANDUM <br />TO: Finance and Governance Committee <br />FROM: Vicky Carlsen, Finance Director <br />CC: Mayor Ekberg <br />DATE: April 6, 2021 <br />SUBJECT: Update on ERP Project <br />ISSUE <br />Provide an update on the status of the ERP implementation project. <br />BACKGROUND <br />At the December 14, 2020 special meeting, City Council authorized the Mayor to sign <br />contracts with CentralSquare Solutions and NeoGov to replace the City's existing <br />financial software system. CentralSquare Solutions is providing a full suite of financial <br />software modules including general ledger, accounts payable, accounts receivable, <br />payroll, bank reconciliation, fixed assets, grant and contract management, among others. <br />NeoGov will be providing a complete Human Resource Information System that <br />incorporates Recruiting, Onboarding, Core HR, Time and Attendance, Performance <br />Management, Learning Management System, and Offboarding. . <br />DISCUSSION <br />As soon as the contract were signed, staff began working with the vendors to begin the <br />implementation. <br />Finance Enterprise <br />Finance Enterprise is the software solution that is being provided by CentralSquare <br />Solutions. The software will be implemented in a total of five phases. <br />Phase 1: The first phase is a complete review of existing processes, identification of where <br />improvements can be made, and decisions for changes documented. This phase has <br />begun and is expected to be wrapped up in the next two months. Phase one also includes <br />revamping the chart of accounts (COA). The COA is a listing of all accounts used in the <br />general ledger to track accounting transactions (both revenue and expenditure) by fund, <br />department, and type. The new COA will allow for better reporting capabilities and greater <br />transparency. <br />Phase 11: The second phase includes implementing the general ledger, accounts payable, <br />accounts receivable, cashiering, and bank reconciliation modules. Along with these <br />modules will be reporting and dashboard capabilities for all departments. While this is a <br />very aggressive schedule, we are hoping to have these modules online by August 1 of <br />2021. Phase two will begin in April, once the new COA has been drafted. <br />45 <br />