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HomeMy WebLinkAboutOrd 2217 - 2008 Fire Master PlanS ,\19,t)$ City of Tukwila Washington Ordinance No. (7 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, ADOPTING THE 2008 FIRE MASTER PLAN WITH THE INCLUSION OF THE MAYOR'S RESPONSE SPECIFYING PHASED IMPLEMENTATION; ESTABLISHING LEVEL -OF- SERVICE GOALS FOR FIRE SERVICES; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the City wishes to have a fire strategic plan, addressing fire services needed for growth in the next decade and establishing level -of- service goals for the Fire Department; and WHEREAS, the City Council desires to adopt the recently prepared 2008 Fire Master Plan, which contains level -of- service recommendations; and WHEREAS, the 2008 Fire Master Plan provides a comprehensive analysis of the services provided by the Fire Department; and WHEREAS, the Mayor has reviewed and responded to the 2008 Fire Master Plan, specifying phased implementation based on available funding of the recommenda- tions contained therein; and WHEREAS, the City Council has reviewed the 2008 Fire Master Plan and has accepted the Mayor's recommendations; and WHEREAS, the Fire Master Plan, the Mayor's response thereto, and the City's level -of- service goals for fire services were presented to the public for comment and modification at a public hearing on October 20, 2008; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. Fire Master Plan. The City of Tukwila hereby adopts the 2008 Fire Master Plan as Exhibit A, and by this reference fully incorporated herein, and the Mayor's recommendations as Exhibit B, which is attached hereto. Section 2. Fire Level of Service. The City of Tukwila hereby adopts the following Level -of- Service Goals for the Fire Department: Establish a goal of 5 minutes, 33 seconds, for response to calls- for service within the City, at least 90% of the time. Operate four fire stations distributed throughout the City. Provide the following fire services: prevention, suppression, aid, rescue, hazardous materials response and public education. Maintain equipment level of three front -line fire engines, one front -line aerial fire engine, and one front -line aid car. Maintain personnel level of three shifts of professional firefighters. C: \Documents and Settings \All Users\ Desktop \Kelly \MSDATA \Ordinances \Fire Master Plan.doc ksn 12/10/2008 Page 1 of 2 Section 3. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 4. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force five days after passage and publication as provided by law. PASSED BY THE CITY COUNCIL OF THE CITY O TUKWILA, WASHINGTON, at a Regular Meeting thereof this 1' day of 07' 2008. ATTEST/ AUTHENTICATED: Christy O'F1alrty, CMC, City Clerk APPROVED, T BY: Office if the C,it Attachments: Exhibit A 2008 Fire Master Plan Exhibit B Mayor's Recommendations 11 4Y‘ aggertoOeWor Filed with the City Clerk: .)-)0 Cc11' Passed by the City Council: 1,) 1 5 u Published: DE' Ordinance Number: 1 Effective Date: C: \Documents and Settings \All Users\ Desktop \Kelly \MSDATA \Ordinances \Fire Master Plan.doc ksn 12/10/2008 Page 2 of 2 Ordinance No. 2217, dated 12/15/08 adopts by reference: Exhibit A The 2008 Fire Master Plan This document is available upon request from the City Clerk's Office. Responses to Fire Master Plan Rec EXHIBIT B Administration City of- lakwiia 10 -13 -08 R ECOM TIRE MASTE LA. blic Informa lltm hep 1. nel Issues aspects of person Public E ducatorlpu blic asp Pr vo a f u p position to oversee anon• pI0} p of information. within the Officer dissem education and public education pro pro-active p al's office I Establish the Fire public Staff) e pu to a pr M public educator in act as the I D p 3. v time p an d also A dd a full e ducation Battalion public dance °f B 2. i officer. inf�°rrnatlon ,n Captain 6 lion Chief t �anning• guidance of working under the g Add a Deputy Fire Marsha►, A of F ire Marshal. he Battalion Ae en forcem ent Add o civilian ins) ector positions for an d inspection work. full time aid car. car w� Staff a order to staff an aid be needed in titers Wou An additional 1.8 firefighters daily. 't1,2F om n�endat ions YEAR LL COST EST. eax 2 Sg 0,00 (S40, VEHICLE f OFFICE SPACE city. S1pp,0001yr $40;000) Chief ICLE an o versee p t o work under gin a position to th OFFICE, SPACE and m training p OOOIyr 5. Add an 4 a Tra�n g an additional x,80, A _r Training. Add an ivision logistics and strateglG nd TraiTliTlg Assistant Chief p- osition for M 20, 540, VEHIC OFFICE a SS0,0001yr SjO 540,000) VEHI CE and OFFICE SPACE SS0,000 S16O,00 r VEHICLES (580, 000) OFFICE SPACE S43O, 000NR O VERTIME OR $643,0 RP T ION City ApMINIST inclusion in POSITION (inclusio of et depend ou budget Ada PEIPIO position Year 2 Year See fi See tain Promote Train C ap ing Hire replacement firefighter Chief ote 2"° Assistant 4 Prom Hi rep lacement firefighter Deputy F� Fire Marshal Promo Year 2 Year Hire 2 civilian inspectors I in service Hire 2 Put car Year 1 aid el (experienced) ersonn (exper 2009 H ire 3 aid car staff (exp erienced) Year 2 Hire 3 aid car staff (eeapi rien aid Year 3 I Evaluate need for a year 4 car person EXHIBIT B Administration Responses Fire Master Plan Recommendations 10 -13 -08 Page 2 of 8 FIRE MASTER PLAN RECOMMENDATIONS 9. Place an engine company at Station 54 when the ladder truck is reassigned to Station 51; this would call for 18 -24 firefighters, depending on daily coverage patterns. 10. Take steps to increase commercial inspection frequency to an annual or semi- annual inspection cycle. 11. Review to practice of having line -level crew conduct moderate and high risk inspections and verify their training and capability to perform all risk level inspections. 12. Increase the number of inspectors in the prevention section, limit company inspections to less complex occupancies, and ensure all company level personnel are trained to the level in which they function. 13. Consider the use of contract fire and life safety plan review services to take the load off during busy times. Use of Ladder Truck as an Aid Car Issue; Apparatus Issues 1. Continually review and evaluate current fire apparatus conditions and determine life expectancy and replacement based on current conditions. 2. Adopt and fund a long range apparatus replacement plan to meet the projected replacement schedule. 3. Limit the use of the ladder truck apparatus to truck company related calls. Staff a full time 24 -hour aid car at Station 54 for medical related calls. 4. Relocate the ladder truck from Station 54 to Station 51, if the southern annexation occurs along with the relocation of Station 51 to the south. COSTS $1.44M /YR OR $1.92M /YR YEAR Year 5 AD1\IINISTRATION POSITION (inclusion in City budget depends on availability of revenues) Evaluate; decision based on growth Support. See #7 Support. See #4 Support. See #7 Support. Year 1 Support 2009 Year 2 Dependent on availability of revenues; look at bonding Year 1 Place aid car in 24 -hr service some 2009 of the time with 2 additional personnel; Year 2 increase service in Year 2; Year 3 increase service in Year 3; Year 4 evaluate additional service needs in Year 4 Year 1 Bring aid car into part time 2009 service; reduce use of ladder truck Year 3 Evaluate moving ladder truck based on growth needs B aster Plan Recommendations 10 -13_08 EXHIBIT Responses Fire v1 Administration Resl COSTS Pag of RECOMMEN FIRE MASTER PLAN RECOM truck will require an additional staffed 5 Relocating the ladder amine company to be housed at Station 54. of TFD en Station and Facilities 1 Start complete a thorough space needs assessmen in a long term funding strategy for S and fatcilities, and beg improvements to facilities. ro ected thorough review of the condition and p J 2. Conduct a fire stag plan and determine se rvice life of the existing replacement p Develop a capital facilities rep 3. Develop upgrades. funding m echanisms including R fire Station 51 occurs $12M 4. e Fire Station 51 when the south annexation 5. Relocate 6. Replace Fire Station 52 grades for Relocate Fire Station 52 if Station 51 possible relocated. 8 S 8. Seismic and energy evaluations and Station 53 when north annexation occurs 9. Relocate Station 53 10. Replace Station 5 Department Manag Department ement Issues; p Implementation ularly m eeting with rank Plan and implement a method of reg 1. Fire Chief and/or other executive staf and file workers by ent mission f officers an d incorporate the dep Prominently display 2• department documents a ppropriate t een practice statement into depand procedures for gaps 3 Audit all policies and policy 4 Review and revise all policies and procedures as needed ADMINI STRATION YEAR POSITION (inclusion in City budget depends on availability' of revenue 6 ladder truck Year 3 Evaluate moving based on growth needs unction with Do in conjuncti Year 2 Support. evaluation of City facilities Support. See #1 Support. See #1 Will relocate Station 51 due to Year 4 Tukwila South growth Will relocated Station 51 due to Year 4 Tukwila South growth Year 5 Evaluate based on growth th Year 5 Evaluate based on g ra rowth to all Year 2 Evaluate seismic upg City facilities No No plans for no rth annexation Year 3 Evaluate need in Year 3 implement by Fire y ear 1 In proces c 2009 Department implement by Fire Year 1 In process; eTnent 2009 Department ma Fire by Fire Year 1 In process; implement by t 2009 Department m naem n y Fire Year 1 In process; implement 2009 Department management EXHIBIT B Administration Responses Fire Master Plan Recommendations 10 -1 3 -08 Page 4 of 8 FIRE MASTER PLAN RECONIMENDATIONS 5. Establish a regular time schedule for review of SOPs (Standard Operating Procedures) 6. Establish a founding policy document that describes: 1) the purpose and intent of the policy manual, 2)how the manual is to be organized, 3) when a policy is to be reviewed, and 4) definitions and explicit descriptions of key words 7. Establish a method and responsible person to insure the Department is meeting all legal mandates. 8. Foinially adopt a decision making process that solicits input vertically and horizontally from the appropriate levels of the organization and create a policy that reflects this new format. 9. Work with local law enforcement and develop a plan for ongoing security of the fire stations. Specifically obtain their advice on perimeter fencing, security cameras, and updated access controls. 10. Provide theft deterrent systems for all vehicles. 11. Establish a method and schedule to incorporate pre -fire plans into the mobile data technology. 12. Coordinate with King County DEM for hazard information and update pre -fire plans accordingly. 13. Review the city emergency plan and update as necessary. 14. Foiuialize the intervention process for employees with drug /alcohol problems. 15. Establish a model "last chance" agreement approved by both labor and management for employees with drug /alcohol problems. 16. Conduct credit checks in addition to background checks on all applicants. COSTS YEAR ADNIINISTRATION POSITION (inclusion in City budget depends on availability of revenues) Year 1 In process; implement by Fire 2009 Department management Year 1 In process; implement by Fire 2009 Department management Year 1 2009 Year 1 2009 In process; implement by Fire Department management In process; implement by Fire Department management Year 1 In process of evaluation 2009 Year 1 2009 Year 1 2009 Year 1 2009 Year 1 2009 Year 1 2009 Year 1 2009 In process; implement by Fire Department management In process; implement by Fire Department management In process; implement by Fire Department management In process; implement by Fire Department management In process; implement by Fire Department management In process; implement by Fire Department management Year 1 In process; implement by Fire 2009 Department management EXHIBIT B Administration Responses Page 5of8 Fire Master Plan Recommendations 10 -13 -08 FIRE MASTER PLAN RECOMMENDATIONS 17. Undertake a process of defining goals and objectives for the training program 18. Establish annual training requirements in the form of hours or competencies 19. Develop a system of quarterly or annual skills competency testing 20. Provide additional and focused training and management courses, such as the National Fire Academy program for personnel in the Training Division 21. Develop a department training manual that details the operation, standards and requirements of the training program 22. Review and improve training data recording practice. 23. Implement use of the Fire RMS training program module. 24. Enhance the level of training for line staff in initial fire scene evaluation and evidence preservation. 25. Increase fire investigation training for command staff and line officers. 26. Consider the development of a Zone 3 (South end) Fire Investigation Team. 27. Continue with and expand the pre- incident planning efforts. Additional resources and expertise will be required within the prevention/ inspection division to provide support and continuity of the pre -plan process and keep pace with the additional workload requirements. Other Issues; City Implementation 1 Develop a comprehensive long range financial plan for the department. COSTS YEAR ADMINISTRATION POSITION (inclusion in City budget depends on availability of revenues) New Training Captain will address Year 1 2009 Year 1 2009 Year 1 2009 Year 1 2009 Year 1 2009 Year 1 2009 Year 1 2009 Year 1 2009 Year 1 2009 Year 1 2009 Year 1 2009 New Training Captain will address New Training Captain will address New Training Captain will address New Training Captain will address New Training Captain will address New Training Captain will address New Training Captain will address New Training Captain will address Being done now; some issues remain to be resolved New Training Captain will address Year 1 Implement by Fire Department 2009 management Administration plan Recommendations 1U -11 -08 EXHIBI T B Responses Fire'�ast� x istration esp Page C OSTS (,ofS TIONS ASTER PLAN RECOMMENDATIONS FIRE MASTER and consider revising how the 2 Review the 303 F acihty Department. sing h administered as the all fire tations fund is an 3 provide copies of the HR manuals date HR a rocess to regularly review and p 4. Establish P lam for HR policies. policies. implement a retention p Develop and imp LE OF SERVICE (LOS) ISSUES sting informal level of service of 5 CITY and a dopt existing 0 !o of the time 1 Continue an response time 9 minutes and 33 seconds ational the City. anCe objectives of community throughou ge t performan n Association 1719 standards as the 2 Impr ove toward tar a Fire Protectio i 000, not grows. "effective population of 15 3. Base decisions ital facilitee census population existing investments (pore than 4. Recoup costs from capacity to serve growth there se vice) fox existing ADMINISTRATION City YEAR POSITION (inclusion in bu dget depends on availability of revenues neater Continue as is with g o versight. Put on Tuknet Year 1 2009 Delegate to Human Resources Year 1 2009 Delegate to Human Resources Year 1 2009 t broader definition of LOS Year 1 P'dOp time, services, 2009 (including uipment, others) personnel e acts of these Evaluate the imp standard Evaluate impacts Year l 2009 Support; determine how this could Year 1 2009 be done B Master Plan Recommendations 10-13-08 F?CH1B oiiscs Euc Administration Resp Page 7of8 SNORT TERM (2408 dollars) Capital Facilities Car in Year 1 Place existing Aid 2009 service part time Evaluate seismic upgrades to Year 2 all stations A id Car in Place existing service half time Year 3* Year 4* Evaluate replacement of Station 54 Place existing Aid Car in service full time MgLO personnel (2) Add aid car p Promote Training Captain Hire replacement firefighter Promote Deputy Fire Marsha position (civilian) Hire PElPIO Add 2 civilian insp ectors Add aid car personnel (3) Promote 2 "d Assistant Chief Hire replacement firefighter Add aid car personnel Evaluate need for more aid car personnel 18-24 personnel for engin Year 5* Evaluate replace Station 52 Year 6* Evaluate replace Station 53 Footnote: These items will be added to the budget as the revenue becomes available. $160,400lyr (experienced-, new will be less) $100,000(yr car office (differential of $13,000 $40,000 for vehicle portable bldg) $80,000 /yr +office (differential of $105,00 $10,000; use exist city car) car) $l6 0,000lyr 000lyr office (use exist city c car) office (use exist city $240,000lyr (experienced; new will be less) Levy Lid Lift 8120,000 4- car office (differential of ($1,157,000) $14,000 $40,000 for vehicle) $80,000 /yr experienced; new will be S240,00 less) $1.44M /yr or $1.92M /y Funding General Fund (8160,0 Levy Lid Lift. ($783,000 portable building) Levy Lid Lift Levy Lid Lift L Lid Lift EXHIBIT B Administration Responses Fire Master Plan Recommendations 10-13-08 Page 8 of 8 LONG TERM (GROWTH) Capital Facilities Year 1 Find land for relocated Station 2009 51; exchange Frager Road ROW Year 2 Year 3 Purchase new aid car for Station 51 Year 4 Relocate Station 51 Move ladder to Station 51 Purchase engine for Station 54 Year 5 Evaluate relocate Station 52 Year 6 M &O Expense Funding General Fund /professional services contract or impact fees. Impact fees. Impact fees. Impact fees. Addendum 1 Recommended capital expenditures for the City of Tukwila included replacement of two facilities: Fire Station No. 51 and 52. A key element of the facility development is the acquisition of suitable property to locate the structures. The amount of land identified for Fire Station No. 51 replacement is 3.3 acres and 1.0 acre for a replacement of Fire Station No. 52. Bare land in the central business district for Fire Station No. 51 is estimated to cost approximately $35.00 per square foot.' Raw land on the hill section, to relocate Fire Station No. 52 is slightly less at approximately $20 -25 per square foot.' Estimates of the cost to purchase land for the two fire stations is in Figure 1. Figure 1: Estimated Cost of Land for Replacement Fire Station No. 51 52 Replacement Fire Station No. 51 Fire Station No. 52 No. of Acres 3.3 Addendum No. of Square Feet 1 143,560 1.0 43,560 Cost per Square Foot Total $35.00 Low Range $20.00 High Range $25.00 Total $5,031,180 $871,200 $1,089,000 $5,902,380 to $6,120,180 Property acquisition cost for Fire Station No. 51 and 52 ranges from $5,902,380 to $6,120,180. Summary of Capital Needs from Community Growth An impact fee is a fee implemented by a local government on a new or proposed development to assist or pay for that portion of the costs that the new development affects existing public services. The fees are a charge on new developments to help fund and pay for the construction or needed expansion of offsite capital improvements. These fees reduce the economic burden on local jurisdictions that are trying to deal with population and service demand growth in the area. Source: Brian A. Bruininks, Certified Commercial Investment Member (CCIM), The Andover Company. Note: 1 acre 43 560 square foot. A summary of capital requirements for the City of Tukwila Fire Department comprises the procurements for both existing needs and those to meet the needs that result from new development. The capital requirements to serve future growth of the City were separated from those designated to meet current service demand. An estimate of the capital requirements for facilities and apparatus to meet future service demand is complied in Figure 2. Capital Item Figure 2: Capital Requirements Linked to New Development Total Square Square Feet Linked Total Cost Cost Linked to Feet to Impact Impact Construction cost of relocated Fire Station 25,000 15,000 $11,870,000 $7,122,000 No. 51 New Aid Car for Fire N/A N/A $185,000 $185,000 Station No. 51 Fire Engine for Fire $525,000 Station No. 54 N/A N/A to $750,000 (replacement for aerial apparatus) $750,000 Land requirement for relocated Fire Station $871,200 No. 52 (required if 43,560 to $1,089,000 Fire Station No. 51 is $1,089,000 relocated) Construction cost of relocated Fire Station N/A N/A $3,500,000 $3,500,000 No. 52 43,560 (1.0 acre) Total Cost Linked to Impact 1 $12,646,000 The capital cost of facilities and apparatus to meet service demand linked to the impact from growth totals $12,646,000. SUMMARY OF Ordinance No. 2217 City of Tukwila, Washington On December 15, 2008 the City Council of the City of Tukwila, Washington, adopted Ordinance No. 2217, the main points of which are summarized by its title as follows: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, ADOPTING THE 2008 FIRE MASTER PLAN WITH THE INCLUSION OF THE MAYOR'S RESPONSE SPECIFYING PHASED IMPLEMENTATION; ESTABLISHING LEVEL -OF- SERVICE GOALS FOR FIRE SERVICES; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. The full text of this ordinance will be mailed upon request. Approved by the City Council at a Regular Meeting thereof on December 15, 2008. r Christy O'Flah6rt'y, CMC, City Cleri( Published Seattle Times: December 18, 2008