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HomeMy WebLinkAboutOrd 1912 - Valley Communications Center Development Authority �QS O'I v T C ity o Washington Ordinance No. f L AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, APPROVING THE FORMATION OF THE VALLEY COMMUNICATIONS CENTER DEVELOPMENT AUTHORITY; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, pursuant to motion, this City Council has approved the Valley Com- munications Center Agreement (the "Interlocal Agreement to be executed between and among the Cities of Auburn, Federal Way, Kent, Renton and Tukwila (collectively, the "Cities providing for consolidated emergency communications services through an enterprise known as the Valley Communications Center; and WHEREAS, the Interlocal Agreement contemplates that the Cities, collectively, under the Interlocal Agreement will acquire land and acquire, construct and equip a facility for the operations of the Valley Communications Center (the "Project and WHEREAS, the Cities also are considering the formation of a public authority for the purpose of issuing and servicing bonds in order to provide for the financing of the Project; and WHEREAS, the City of Kent will act as the host city for the formation, subject to the approval of each of the other Cities; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. Approval of formation of the Authority. Pursuant to RCW Ch. 39.34 and RCW 35.21.730 through RCW 35.21.755, the City Council of the City of Tukwila hereby approves the creation of a public authority by the City of Kent to be designated as the Valley Communications Center Development Authority (the "Authority The purpose of the Authority is to provide an independent legal entity under State law to finance the acquisition, construction and equipping of the Valley Communications Center through the issuance and servicing of long term debt in the aggregate principal amount of not to exceed $12,758,000 (the "bonds The proposed form of ordinance to be considered by the City Council of the City of Kent, along with the Charter and the Bylaws of the Authority, drafts of which are attached hereto, as Exhibits A, B and C, respectively, are hereby approved. The City Council hereby approves the formation by the City of Kent of the Authority by the approval of such ordinance, Charter and Bylaws substantially in the forms presented to this Council. Section 2. Limited liability; independent obligations. The Authority shall be an independent legal entity exclusively responsible for its own debts, obligations and liabilities. All liabilities incurred by the Authority shall be satisfied exclusively from the assets and credit of the Authority. No creditor or other person shall have any recourse to the assets, credit, or services of the City on account of any debts, obligations, liabilities, acts, or omissions of the Authority. Val -Com Dev Auth 3 -2000 1 Section 3. City contributions to operations and bonds. Pursuant to the Interlocal Agreement, the Cities shall pay an allocable portion of the budgeted expenses of Valley Communications Center not paid from other sources, which allocable portion shall be based on the percentage of dispatched calls attributed to each jurisdiction compared to total dispatched calls. In addition to the foregoing commitment, the Cities also will contribute in equal shares to pay debt service on the bonds, as the same shall become due and payable and to pay administrative expenses with respect to the bonds. No City shall be obligated to pay the share of any other City; the obligations of Tukwila with respect to the bonds shall be limited to its twenty percent equal allocable share of such obligations; and all such payments shall be made without regard to the payment or lack thereof by any other jurisdiction. All payments with respect to the bonds shall be made to Valley Communications Center in its capacity as administrator and servicer of the bonds to be issued by the Authority. The City of Tukwila hereby obligates and commits itself to budget for and pay its allocable share of the financial obligations represented by the bonds. Section 4. Allocation for purposes of bank qualification. For purposes of Section 265(b)(3)(C)(iii) of the Internal Revenue Code of 1986, as amended, Tukwila agrees that the amount of each issue of obligations of the Authority shall be allocated in equal shares among each of the Cities. Section 5. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 6. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force and effect five (5) days after passage and publication as provided by law. PASSED BY THE CITY COUNC L OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 4 lAc., 2000. ATTEST/AUTHENTICATED: (vie E. Cantu, CMC, City Clerk APPROVED TO FORAI: By Office of the City4 ttorney Val -Com Dev Auth 3 -2000 FILED WITH THE CITY CLERK: J-20- OD PASSED BY THE CITY COUNCIL: 4/- 3-0 PUBLISHED: 9- 0 EFFECTIVE DATE: i! /2-a ORDINANCE NO.: l/ Z Steven M. Mullet, Mayor 2 Alan Doerschel CMW4CT VALLEY COMMUNICATIONS =Kent Ordinance.doc ORDINANCE NO. E xt4i 8tT A AN ORDINANCE of the City Council of the City of Kent, Washington, relating to Valley Communications Center and creating the Valley Communications Center Development Authority; approving a charter and initial bylaws therefor; establishing a Board of Directors to govern the affairs of the Authority; and approving procedures for the conduct of its affairs. THE CITY COUNCIL OF THE CITY OF KENT DOES ORDAIN as follows: KENT ORDINANCE DRAFT #2 March 9, 2000 SECTION 1. DEFINITIONS. Capitalized terms used in this ordinance have the following meetings. Authority means the Valley Communications Center Development Authority, created pursuant to this ordinance. Board of directors or Board means the governing body vested with the management of the affairs of the Authority. Bonds means the long term obligations of the Authority, to be issued to provide financing for the Project. Bylaws means the rules adopted for the regulation or management of the affairs of the Authority adopted by this ordinance as the same may be amended by the Board. Charter means the articles of organization of the Authority adopted by this ordinance and all subsequent amendments thereto. Cities means the Cities of Auburn, Federal Way, Kent, Renton and Tukwila. City Clerk means the clerk of the City of Kent or a person authorized to act on his or her behalf; and in the event of reorganization of the office of clerk, the successor official performing such duties or a person authorized to act on his or her behalf. Councils of the Cities means the governing body of each of the Cities. Director means a member of the Board. Interlocal Agreement means the Valley Communications Center Agreement, among the Cities, to be dated as provided therein, and heretofore approved by motion of the Kent City Council, as such Interlocal Agreement may be hereafter amended in accordance with its terms. Page 1 Alan Doerschel CMW4CT VALLEY COMMUNICATIONS =Kent Ordinance.doc Kent means the City of Kent. KENT ORDINANCE DRAFT #2 March 9, 2000 Project means the acquisition, construction and equipping of a new facility for the operations of the Valley Communications Center. Valley Communications Center means the consolidated emergency services communications center known as the Valley Communications Center pursuant to the Interlocal Agreement. SECTION 2. INTERLOCAL AGREEMENT. Pursuant to motion, this City Council has approved the Valley Communications Center Agreement (the "Interlocal Agreement to be executed between and among the Cities providing for consolidated emergency communications services through an enterprise known as the Valley Communications Center. The Interlocal Agreement contemplates that the Cities, collectively, under the Interlocal Agreement will acquire land and acquire, construct and equip a new facility for the operations of the Valley Communications Center (the "Project SECTION 3. AUTHORITY CREATED- -CITY LIABILITY LIMITED. A. AUTHORITY CREATED. As authorized under RCW 35.21.730 through RCW 35.21.755, a public authority (the "Authority is hereby created, with powers and limitations as set forth in its Charter and this ordinance, to provide an independent legal entity under State law to finance the acquisition, construction and equipping of the Project through the issuance and servicing of long term debt in the aggregate principal amount of not to exceed $12,758,000 (the "Bonds and to perform any other function specified in its Charter. B. KENT LIABILITY LIMITED. The Authority is an independent legal entity exclusively responsible for its own debts, obligations and liabilities. All liabilities incurred by the Authority shall be satisfied exclusively from the assets and credit of the Authority; no creditor or other person shall have any recourse to the assets, credit, or services of Kent on account of any debts, obligations, liabilities, acts, or omissions of the Authority. C. CONTRIBUTIONS OF THE CITIES_ Pursuant to the Interlocal Agreement, the Cities shall pay an allocable portion of the -2- p: \CMW\CMW4CT 00/03/09 Alan Doerschel CMW4CT VALLEY COMMUNICATIONS =Kent Ordinance.doc Page 3 KENT ORDINANCE DRAFT #2 March 9, 2000 budgeted expenses of Valley Communications Center not paid from other sources, which allocable portion shall be based on the percentage of dispatched calls attributed to each jurisdiction compared to total dispatched calls.. In addition to the foregoing commitment, the Cities also will contribute in equal shares to pay debt service on the Bonds as the same shall become due and payable and to pay administrative expenses with respect to the Bonds. No City shall be obligated to pay the share of any other City; the obligations of Kent with respect to the Bonds shall be limited to its (twenty percent) equal allocable share of such obligations; and all such payments shall be made without regard to the payment or lack thereof by any other jurisdiction. All payments with respect to the Bonds shall be made to Valley Communications Center in its capacity as administrator and servicer of the Bonds to be issued by the Authority. Kent hereby obligates and commits itself to budget for and pay its allocable share of the financial obligations represented by the Bonds. SECTION 4. NAME. The name of the Authority shall be the Valley Communications Center Development Authority. SECTION 5. POWERS GENERALLY. Except as limited by the state constitution, state statute, this ordinance or the Charter of the Authority, the Authority shall have and may exercise all lawful powers necessary or convenient to effect the purposes for which the Authority is organized and to perform authorized corporate functions, as provided in its Charter. SECTION 6. CHARTER AND AMENDMENTS. The Charter of the Authority (the "Charter attached hereto as Exhibit A and incorporated by this reference herein, is hereby approved. The Charter shall be issued in duplicate originals, each bearing the seal of Kent attested by the City Clerk. One original shall be filed with the City Clerk; a duplicate original shall be provided to the Authority. Amendments to the Charter may be initiated by the Board or by the Kent City Council. All amendments to the Charter initiated by the Kent City Council shall be presented to the Board for consideration and approval and shall not become effective unless approved by a majority vote of the Board. All amendments to the Charter, regardless of how initiated, shall become effective only following approval by ordinance approved by the Kent City Council and the Councils of at least three other Cities. SECTION 7. AUTHORITY: COMMENCEMENT OF EXISTENCE. The Authority shall commence its existence effective upon fulfillment of each of the following: Kent; (1) Each of the Councils of the Cities has approved the creation of the Authority by (2) This ordinance shall become effective; and (3) The Charter shall have been executed, and the Charter and Bylaws shall be on file with the City Clerk. -3- p: \CMW\CMW4CT 00/03/09 Alan Doerschel CMW4CT VALLEY COMMUNICATIONS =Kent Ordinance.doc 0 Except as against the state or Kent in a proceeding to cancel or revoke the Charter, delivery of a duplicate original Charter shall conclusively establish that the Authority has been established in compliance with the procedures of this ordinance. SECTION 8. BOARD OF DIRECTORS. The Administration Board of Valley Communications Center, established pursuant to Section 4 of the Interlocal Agreement, shall act ex officio as the Board of the Authority. All corporate powers of the Authority shall be exercised by or under the authority of the Board of Directors; and the business, property and affairs of the Authority shall be managed under the supervision of the Board of Directors, except as may be otherwise provided by law or in the Charter. SECTION 9. ORGANIZATIONAL MEETING. At the next meeting of the Administration Board of Valley Communications Center to occur following the formation of the Authority, the Board shall hold its organizational meeting. At such meeting, the Board shall organize itself and may appoint officers. SECTION 10. BYLAWS. The initial bylaws (the "Bylaws of the Authority, attached hereto as Exhibit B and incorporated by reference in this ordinance, are hereby approved. The power to alter, amend, or repeal the Bylaws or adopt new ones shall be vested in the Board except as otherwise provided in the Charter. The Bylaws shall be consistent with the Charter. In the event of a conflict between the Bylaws and this ordinance or the Charter, this ordinance or the Charter, as the case may be, shall control. SECTION 11. DISSOLUTION. A. If four of the Councils of the Cities, each by ordinance, make an affirmative finding that dissolution is warranted for any reason, the existence of the Authority shall be terminated by ordinance of the Kent City Council. Dissolution shall be accomplished as provided in the Charter, and shall not take effect until proper provision has been made for disposition of all Authority assets, if any. B. Upon satisfactory completion of dissolution proceedings, the City Clerk shall indicate such dissolution by inscription of `charter canceled' on the original Charter of the Authority, on file with the City Clerk and, when available, on the duplicate original of the Authority, and the existence of the Authority shall cease. The City Clerk shall give notice thereof pursuant to state law and to other persons requested by the Authority in its dissolution statement. SECTION 12. ANCILLARY AUTHORITY. The administrative staff of Kent are granted all such power and authority as reasonably necessary or convenient to enable each of them to administer this ordinance efficiently and to perform the duties imposed in this ordinance -4- KENT ORDINANCE DRAFT #2 March 9, 2000 p \CMW\CMW4CT 00/03/09 Page 4 Alan Doerschel CMW4CT VALLEY COMMUNICATIONS =Kent Ordinance.doc or the Charter. SECTION 13. CONSTRUCTION. This ordinance shall be liberally construed so as to effectuate its purposes and the purposes of RCW 35.21.730 -.755. SECTION 14. This ordinance shall take effect and be in force from and after passage and publication as provided by law. 2000. Approved as to form: Attest: PASSED by the City Council of the City of Kent, Washington this day of 2000, and signed in authentication of its passage this day of Mae Miller, City Clerk Published City Attorney Deputy City Attorney -5- Mayor KENT ORDINANCE DRAFT #2 March 9, 2000 p: \CMW1CMW4CT 00/03/09 Page 5 ji Alan Doerschel CMW4CJ VALLEY COMMUNICATIONS Charter.doc Page 1 CHARTER DRAFT #3 March 9, 2000 CHARTER OF THE VALLEY COMMUNICATIONS CENTER DEVELOPMENT AUTHORITY ARTICLE I NAME AND SEAL Section 1.01 Name. The name of this authority shall be the Valley Communications Center Development Authority (hereinafter referred to as the "Authority Section 1.02 Seal. The Authority's seal shall be a circle with the name "Valley Communications Center Development Authority" inscribed therein. ARTICLE II AUTHORITY AND LIMIT ON LIABILITY Section 2.01 Authority. The Authority is a public authority organized pursuant to RCW 35.21.730 -.757, as amended (the "Act and the following identified ordinances (collectively, the "Ordinance 1. Ordinance No. of the City of Auburn, passed on April 3, 2000; 2. Ordinance No. of the City of Federal Way, passed on March 21, 2000; 3. Ordinance No. of the City of Kent, passed on May 2, 2000; 4. Ordinance No. of the City of Renton, passed on March 28, 2000; and 5. Ordinance No. of the City of Tukwila, passed onApril 3, 2000. Section 2.02 Limit on Liability. .All liabilities incurred by the Authority shall be satisfied (a) in the case of obligations or liabilities of the Authority which are not limited recourse in nature, exclusively from the assets, credit, and properties of the Authority, or (b) in the case of obligations or liabilities of the Authority which, by their terms, are limited recourse obligations, from such assets, properties or revenues of the Authority as shall be specifically pledged thereto or otherwise identified as being the source of payment of such limited recourse obligations or liabilities, and no creditor or other person shall have any right of action against or recourse to the Cities of Auburn, Federal Way, Kent, Renton and Tukwila Washington (collectively, the "Cities its assets, credit, or services, on account of any debts, obligations, liabilities or acts or omissions of the Authority. Section 2.03 Liability of the Authority and the Cities. The following disclaimer shall be printed or stamped on all contracts, bonds, and other documents that may entail any debt or liability by the Authority. The Valley Communications Center Development Authority is a public authority organized pursuant to Ordinance No. of the City of Auburn, Ordinance Alan Doerschel CMW4CJ VALLEY COMMUNICATIONS Charter.doc No. of the City of Federal Way, Ordinance No. of the City of Kent, Ordinance No. of the City of Renton and Ordinance No. of the City of Tukwila and the laws of the State of Washington, RCW 35.21.730 through RCW 35.21.757 and RCW ch. 39.34. RCW 35.21.750 provides as follows: "[A]11 liabilities incurred by such public corporation, commission, or authority shall be satisfied exclusively from the assets and properties of such public corporation, commission or authority and no creditor or other person shall have any right of action against the city, town, or county creating such corporation, commission, or authority on account of any debts, obligations, or liabilities of such public corporation, commission, or authority." In no event shall the obligations of the Authority be payable by recourse against any properties, assets or revenues of the Cities of Auburn, Federal Way, Kent, Renton or Tukwila, Washington, the State of Washington or any other political subdivision of the State of Washington. No person to whom such obligations are owed shall have any recourse or right of action against the Cities of Auburn, Federal Way, Kent, Renton or Tukwila, Washington, the State of Washington or any other political subdivision thereof on account of such obligations, except to enforce the payments obligated to be made by ordinance by each of the Cities of Auburn, Federal Way, Kent, Renton or Tukwila. Any of the Cities may, by ordinance or contract or pursuant to interlocal agreement, agree to pay (on a contingent basis or otherwise), all or any portion of the obligations of the Authority; however, (1) no City shall be obligated beyond the proportion or sum specified by ordinance or contract, and (2) no City shall be obligated, directly or indirectly for the obligations of any other City. ARTICLE III DURATION The duration of the Authority shall be perpetual except as provided in the Ordinance. ARTICLE IV PURPOSE CHARTER DRAFT #3 March 9, 2000 The purpose of the Authority initially is to provide an independent legal entity under State law and the Ordinance to finance the acquisition, construction and equipping of the Valley Communications Center through the issuance and servicing of long term debt in the aggregate principal amount of not to exceed $12,758,000 (the "Bonds and, thereafter, to finance the undertaking of technology and major capital improvements essential to maintain the Center's functionality, but such additional improvements may be made only with a supermajority vote of the Board.. A "supermajority vote of the Board," as used in this Article, may be obtained at any regular or special Board meeting by an affirmative vote of a majority plus one of the Board -2- P: \CMW\CMW4CJ 03/09/00 Page 2 Alan Doerschel CMW4CJ VALLEY COMMUNICATIONS Charter.doc Page 3 CHARTER DRAFT #3 March 9, 2000 members voting on the issue, provided that such majority equals not less than four (4) votes. For the purpose of securing the exemption from federal income taxation for interest on obligations of the Authority, the Authority constitutes an authority and instrumentality of the Cities of Auburn, Federal Way, Kent, Renton and Tukwila (within the meaning of those terms in regulations of the United States Treasury and rulings of the Internal Revenue Service prescribed pursuant to Section 103 and Section 115 of the Internal Revenue Code of 1986, as amended). For purposes of Section 265(b)(3)(C)(iii) of the Internal Revenue Code of 1986, as amended, the amount of each issue of obligations of the Authority shall be allocated in equal shares among each of the Cities. ARTICLE V POWERS Section 5.01 Powers. The Authority shall have and may exercise all lawful powers conferred by state laws, the Ordinance, this Charter and its Bylaws. The Authority in all of its activities and transactions shall be subject to the powers, procedures, and limitations contained in the Ordinance. Section 5.02 Indemnification. To the extent permitted by law, the Authority may protect, defend, hold harmless and indemnify any person who becomes a director, officer, employee or agent of the Authority, and who is a party or threatened to be made a party to a proceeding by reason related to that person's conduct as a director, officer, employee or agent of the Authority, against judgments, fines, penalties, settlements and reasonable expenses (including attorneys' fees) incurred by him or her in connection with such proceeding, if such person acted in good faith and reasonably believed his or her conduct to be in the Authority's best interests and if, in the case of any criminal proceedings, he or she had no reasonable cause to believe his or her conduct was unlawful. The indemnification and protection provided herein shall not be deemed exclusive of any other rights to which a person may be entitled as a matter of law or by contract or by vote of the Board of Directors. The Authority may purchase and maintain appropriate insurance for any person to the extent provided by the applicable law. ARTICLE VI BOARD Section 6.01 Board Comnosition and Term of Office. Management of all Authority affairs shall reside in the Board. The Administration Board of Valley Communications Center, established pursuant to Section 4 of the Interlocal Agreement, shall act ex officio as the Board of the Authority. Board members shall have terms coextensive with their terms as members of the Administrative Board of Valley Communications Center. Section 6.02 Board Concurrence and Ouorum Defined. "Board concurrence," as used in this Article, may be obtained at any regular or special Board meeting by an affirmative vote of -3- P: \CMW\CMW4CJ 03/09/00 Alan Doerschel CMW4CJ VALLEY COMMUNICATIONS== Charter.doc a majority of the Board members voting on the issue, provided that such majority equals not less than three (3) votes. Any Board action authorizing the issuance of debt shall be required to be approved by a supermajority vote of the Board. A quorum to commence a Board meeting shall be no fewer than three (3) members. The bylaws of the Authority may prescribe Board quorum restrictions that equal or exceed the quorum restrictions imposed in this Section 6.02. Board members present at a duly convened meeting may continue to transact business notwithstanding the departure of enough members to leave less than a quorum. Section 6.03 Officers and Division of Duties. The Authority shall have at least one officer, President. The President shall be the agent of the Authority for service of process; the Bylaws may designate additional corporate officials as agents to receive or initiate process. The Board also may provide for additional officers, e.g., Vice President, Secretary, Treasurer. The day to day affairs of the Authority, including debt administration, shall be managed by the Director of Valley Communications Center, in the manner provided in Section 6 of the Interlocal Agreement. Section 6.04 Executive Committee. The Bylaws may provide for an Executive Committee, which shall be appointed and/or removed by the Board, and shall have and exercise such authority of the Board in the management between meetings of the Board, as may be specified in the Bylaws. Section 6.05 Committees. The appointment of other committees shall be provided for in the Bylaws. ARTICLE VII MEETINGS Section 7.01 Board Meetings. 1. The Board shall meet as necessary but not fewer than two (2) times a year. 2. Special meetings of the Board may be called as provided in the Bylaws. -4- CHARTER DRAFT #3 March 9, 2000 Section 7.02 Onen Public Meetings. To the extent required by law, notice of meetings shall be given in a manner consistent with the Open Public Meetings Act, Chapter 42.30 RCW. Voting by telephone or by proxy is not permitted. Section 7.03 Parliamentary Authority. The rules of Robert's Rules of Order (revised) shall govern the Authority in all cases to which they are applicable, where they are not inconsistent with the Charter or with the special rules of order of the Authority set forth in the Bylaws. P: \CMW\CMW4CJ 03/09/00 Page 4 Alan Doerschel CMW4CJ VALLEY COMMUNICATIONS== Charter.doc Page 5 CHARTER DRAFT #3 March 9, 2000 Section 7.04 Minutes. Copies of the minutes of all regular or special meetings of the Board shall be available to any person or organization that requests them as required by state law; minutes with respect to closed executive sessions need not be kept or alternatively, need not be made available. ARTICLE VIII BYLAWS The initial Bylaws may be amended by the Board to provide additional or different rules governing the Authority and its activities as are not inconsistent with this Charter. The Board may provide in the Bylaws for all matters related to the governance of the Authority, including but not limited to matters referred to elsewhere in the Charter for inclusion therein. ARTICLE IX AMENDMENT TO CHARTER AND BYLAWS Section 9.01. Proposals to Amend Charter and Bylaws. Proposals to amend the Charter may be initiated by the Kent City Council or by the Board. Proposals to amend the Bylaws may be initiated by the Board. Proposals to amend the Charter initiated by the Kent City Council shall be presented to the Board, in accordance with the terms of the Ordinance. Proposals to amend the Charter or the Bylaws may be initiated by the Board in the manner described in the following Sections 9.02 and 9.03. Section 9.02 Proposals Initiated by the Board. 1. Proposals to amend the Charter or Bylaws shall be presented in a format which strikes over material to be deleted and underlines new material. 2. Any Board member may introduce a proposed amendment to the Charter or to the Bylaws (which may consist of new Bylaws) at any regular meeting or at any special meeting of which advance notice has been given to members of the Board. Section 9.02 Board Consideration of Proposed Amendments. If notice of a proposed amendment to the Charter or to the Bylaws, and information, including the text of the proposed amendment and a statement of its purpose and effect, is provided to members of the Board prior to any regular Board meeting or any special meeting of which advance notice has been given, then the Board may vote on the proposed amendment at the same meeting as the one at which the amendment is introduced. Germane amendments to the proposed amendment within the scope of the original amendment will be permitted at the meeting at which the vote is taken. Section 9.03 Vote Required for Amendments to Charter or Bylaws. Resolutions of the Board approving proposed amendments to the Charter or Bylaws require an affirmative vote of a -5- P: \CMW\CMW4CJ 03/09/00 Alan Doerschel CMW4CJ VALLEY COMMUNICATIONS== Charter.doc Page 6 CHARTER DRAFT #3 March 9, 2000 majority of the Board members voting on the issue, provided that such majority equals not less than three votes. Section 9.05 City Council Approval of Proposed Charter Amendments. Proposed Charter amendments initiated and approved by the Board shall be submitted to the each of the Councils of the Cities; provided, however, that no amendment to the Charter shall be effective until approved by the Kent City Councils and three of the other Cities. ARTICLE X COMMENCEMENT The Authority shall commence its existence effective upon the issuance of its Charter as sealed and attested by the City Clerk of the City of Kent as provided in the Ordinance. ARTICLE XI DISSOLUTION Dissolution of the Authority shall be in the form and manner required by state law, City ordinance, and the Bylaws. Upon dissolution of the Authority and the winding up of its affairs, title to all remaining property or assets of the Authority shall vest in Valley Communications Center or there is no Valley Communications Center in existence at the time, then in equal shares in the Cities of Auburn, Federal Way, Kent, Renton and Tukwila for use for public purposes. ARTICLE XII APPROVAL OF CHARTER ORIGINAL CHARTER APPROVED by Ordinance adopted by the City Council of the City of Auburn on April 3, 2000; Ordinance adopted by the City Council of the City of Federal Way on March 21, 2000; Ordinance adopted by the City Council of the City of Kent on May 2, 2000; Ordinance adopted by the City Council of the City of Renton onMarch 28, 2000; and Ordinance adopted by the City Council of the City of Tukwila on April 3, 2000. CERTIFICATE I, the undersigned, City Clerk of the City of Kent, Washington, DO HEREBY CERTIFY that the attached CHARTER OF VALLEY COMMUNICATIONS CENTER DEVELOPMENT AUTHORITY is a true and correct original of such charter as authorized by Ordinance No. of the City of Kent. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Kent this day of 2000. -6- P: \CMW\CMW4CJ 03/09/00 Alan Doerschel CMW4CJ VALLEY COMMUNICATIONS Charter.doc -7- CHARTER DRAFT #3 March 9, 2000 City Clerk of the City of Kent, Washington P: \CMW\CMW4CJ 03/09/00 Page 7 Alan Doerschel CMW4CJ VALLEY COMMUNICATIONS Charter.doc Page 8 CHARTER DRAFT #3 March 9, 2000 EXHIBIT B CHARTER OF THE Valley Communications Center Development Authority As originally adopted pursuant to City of Kent Ordinance Issued and Certified by the City Clerk on Kent, Washington Alan Doerschel CMW4CJ VALLEY COMMUNICATIONS Charter.doc TABLE OF CONTENTS ARTICLE I NAME AND SEAL ARTICLE II AUTHORITY AND LIMIT ON LIABILITY ARTICLE VI BOARD ARTICLE VII MEETINGS -9- CHARTER DRAFT #3 March 9, 2000 Pate Section 1.01 Name 1 Section 1.02 Seal 1 Section 2.01 Authority 1 Section 2.02 Liability of the Cities 2 ARTICLE III DURATION ARTICLE IV PURPOSE ARTICLE V POWERS Section 5.01 Powers 3 Section 5.02 Indemnification 3 Section 6.01 Board Composition and Term of Office 4 Section 6.02 Board Concurrence and Quorum Defined 4 Section 6.03 Officers and Division of Duties 4 Section 6.04 Executive Committee 4 Section 6.05 Committees 5 Section 7.01 Board Meetings 5 Section 7.02 Open Public Meetings 5 P: \CMW\CMW4CJ 03/09/00 Page 9 Alan Doerschel CMW4CJ VALLEY COMMUNICATIONS Charter.doc Page 10 CHARTER DRAFT #3 March 9, 2000 Section 7.03 Parliamentary Authority 5 Section 7.04 Minutes 5 ARTICLE VIII BYLAWS ARTICLE IX AMENDMENT TO CHARTER AND BYLAWS Section 9.01 Proposals to Amend Charter and Bylaws 6 Section 9.02 Board Consideration of Proposed Amendments 6 Section 9.03 Vote Required for Amendments to Charter or Bylaws 6 Section 9.04 City Council Approval of Proposed Charter Amendments 6 ARTICLE X COMMENCEMENT ARTICLE XI DISSOLUTION ARTICLE XII APPROVAL OF CHARTER -1 P: \CMW\CMW4CJ 03/09/00 1 Alan Doerschel CMW4CI VALLEY COMMUNICATIONS== Bylaws.doc EXHIBIT C BYLAWS OF THE VALLEY COMMUNICATIONS CENTER DEVELOPMENT AUTHORITY ARTICLE I BOARD Section 1.01. Comnosition of the Board. For the purpose of determining Board composition and administration, the procedures set forth in the Charter and the Interlocal Agreement shall govern. ARTICLE II OFFICERS AND COMMITTEES ARTICLE III MEETING BYLAWS DRAFT #3 March 9, 2000 Section 2.01. Officer Designated. The Presiding Officer of the Administration Board selected in the manner provided in Section 4.2 of the Interlocal Agreement shall be the President of the Board. Such other officers and assistant officers as may be deemed necessary may be elected or appointed by the Board. No person may simultaneously hold more than one office. In addition to the powers and duties specified below, the officers shall have such powers and perform such duties as the Board may prescribe. Section 2.02. Qualification and Term of Office. The additional officers shall be members of the Board or any other person designated by the Board who is at the time an official or employee of at least one of the Cities or Valley Communications Center. The additional officers shall be elected or appointed by the Board and shall hold office for terms established as a part of the original appointment or for terms established in accordance with the Interlocal Agreement. Section 2.03. Establishment of Committees. The Board, by resolution, may designate from among its members one or more committees, to represent the Board and, except as prohibited by the Charter, act for and on behalf of the Board. The designation of any such committee and the delegation thereto of authority shall not operate to relieve any member of the Board of any responsibility imposed by law. Section 3.01. Regular Board Meetings. There shall be a minimum of two (2) meetings each year of the Board. Unless otherwise designated by the President, the first regular meeting shall be held on the second Tuesday in February, and the second regular meeting shall be on the second Tuesday in September. Page 1 Alan Doerschel CMW4CI VALLEY COMMUNICATIONS== Bylaws.doc Page 2 BYLAWS DRAFT #3 March 9, 2000 Section 3.02. Special Board Meetings. Subject to Article VII of the Charter, special meetings of the Board may be held at any place at any time whenever called by the President or a majority of the members of the Board. Section 3.03. Notice of Regular Board Meetings. No notice of the regular meeting shall be required, except of the first regular meeting after any change in the time or place of such meeting adopted by resolution of the Board as above provided. Notice of such changed regular meeting shall be given by personal communication over the telephone to each Board member at least twenty -four (24) hours prior to the time of the meeting or by at least three (3) days notice by mail, telegram or written communication. If mailed, notice shall be mailed by United States mail, postage prepaid, to the last known address of each Board member. In addition, the Authority shall routinely provide reasonable notice of meetings to any individual specifically requesting it in writing. At any regular meeting of the Board, any business may be transacted and the Board may exercise all of its powers. Section 3.04. Notice of Special Board Meetings. Notice of all special meetings of the Board shall be given by the Director of Valley Communications Center or by the person or persons calling the special meeting by delivering personally or by mail written notice at least twenty -four (24) hours prior to the time of the meeting to each Board member, to the Mayors of the Cities of Auburn, Federal Way, Kent, Renton and Tukwila and to each local newspaper of general circulation and to each radio or television station that has requested notice as provided in RCW 42.30.080. In addition, the authority shall provide notice of special meetings to any individual specifically requesting it in writing. The time and place of the special meeting and the business to be transacted must be specified in the notice. Final disposition shall not be taken on any other matter at such meetings. Section 3.05. Waiver of Notice. Notice as provided in Sections 3.03 and 3.04 hereof may be dispensed with as to any member of the Board who at or prior to the time the meeting convenes files with the Board of the Authority a written waiver of notice or who is actually present at the meeting at the time it convenes. Such notice may also be dispensed with as to special meetings called to deal with an emergency involving injury or damage to persons or property or the likelihood of such injury or, damage, where time requirements of such notice would make notice impractical and increase the likelihood of such injury or damage. Notice, as provided in Article IX of the Charter concerning proposed amendments to the Charter or Bylaws and votes on such amendments, may not be waived. Section 3.06. Notice to City Council. Notice of all meetings and minutes of all meetings of the Board shall be given to the City Council of the Cities of Auburn, Federal Way, Kent, Renton and Tukwila by giving notice to the City Clerk of each of the foregoing Cities. ARTICLE IV AMENDMENTS TO CHARTER AND BYLAWS -2- P: \CM W\CM W4C I 03/09/00 j Alan Doerschel CMW4CI VALLEY COMMUNICATIONS Bylaws.doc Page 3 BYLAWS DRAFT #3 March 9, 2000 Section 4.01. Proposals to Amend Charter and Bylaws. 1. Proposals to amend the Charter or Bylaws shall be presented in a format which strikes over material to be deleted and underlines new material. 2. Any Board member may introduce a proposed amendment to the Charter or to the Bylaws (which may consist of new Bylaws) at any regular meeting or at any special meeting. Section 4.02. Board Consideration of Proposed Amendments. If notice of a proposed amendment to the Charter or to the Bylaws, and information including the text of the proposed amendment and a statement of its purpose and effect, is provided to members of the Board prior to any regular Board meeting or any special meeting of which advance notice has been given, then the Board may vote on the proposed amendment at the same meeting as the one at which the amendment is introduced. Germane amendments to the proposed amending within the scope of the original amendment will be permitted at the meeting at which the vote is taken as provided in the Charter. Section 4.03. Vote Required for Amendments to Charter or Bylaws. Resolutions of the Board approving proposed amendments to the Charter or Bylaws require an affirmative vote of a majority of the Board members voting on the issue, provided that such majority equals not less than three votes. Section 4.04. City Council(s) Approval of Proposed Charter Amendments. Proposed Charter amendments shall be submitted for consideration to each of the City Councils of the Cities of Auburn, Federal Way, Kent, Renton and Tukwila and shall take effect only if approved by ordinance approved by the Kent City Council and the City Councils of at least three other Cities. Section 4.05. Effective Date. Amendments to the Bylaws are effective upon adoption by the Board. ARTICLE V ADMINISTRATIVE PROVISIONS Section 5.01. Books and Records. Valley Communications Center, on behalf of the Authority, shall keep current and complete books and records of account and shall keep minutes of the proceedings of its Board and its committees having any of the authority of the Board. The proceeds of any borrowing by the Authority shall be held, invested and disbursed by Valley Communications Center, subject to the terms and limitations established pursuant to the Interlocal Agreement. Valley Communications Center shall provide a regular accounting of the financial affairs of the Authority to the Board at each regular Board meeting. The obligations of the Authority shall be administered by Valley Communications Center, and Valley -3- P:\CMVV\CMW4C1 03/09/00 Alan Doerschel CMW4CI VALLEY COMMUNICATIONS Bylaws.doc Page 4 BYLAWS DRAFT #3 March 9, 2000 Communications Center is hereby designated and delegated with full authority to administer such obligations, all in a manner consistent with the Interlocal Agreement. Section 5.02. Indemnification of Board Members. The Authority elects to defend and indemnify its present and former board members and officers and their successors, spouses and marital communities to the full extent authorized by law and the Charter. In addition, the right of indemnification shall inure to each Board member or officer and his or her spouses and marital communities upon his or her appointment to the Board and the event of his or her death shall extend to his or her heirs, legal representatives and estate. Each person who shall act as Board member or officer of the Authority shall be deemed to do so in reliance upon such indemnification and such rights shall not be exclusive of any other right which he or she may have. Section 5.03. Princinal Office. The principal office of the Valley Communications Center Development Authority shall be23807 98t Avenue South, Kent, Washington 98031. Section 5.04. Fiscal Year. The Fiscal Year of the Authority shall begin January 1 and end December 31 of each year, except the first fiscal year, which shall run from the date the Charter is issued to December 31, 2000. ARTICLE VI APPROVAL OF BYLAWS APPROVED by Ordinance adopted by the City Council of the City of Auburn on April 3, 2000; Ordinance adopted by the City Council of the City of Federal Way on March 21, 2000; Ordinance adopted by the City Council of the City of Kent onMay 2, 2000; Ordinance adopted by the City Council of the City of Renton on March 28, 2000; and Ordinance adopted by the City Council of the City of Tukwila on April 3, 2000. -4- P: \C M W \C M W 4 C I 03/09/00 Published Seattle Times: 4/7/00 Transmitted via email: 4/6/00 CITY OF TUKWILA SUMMARY OF ORDINANCE NO. 1912 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, APPROVING THE FORMATION OF THE VALLEY COMMUNICATIONS CENTER DEVELOPMENT AUTHORITY; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. On April 3, 2000, the City Council of the City of Tukwila passed Ordinance No. 1912, approving the creation of a public authority by the City of Kent, to be designated as the Valley Communications Center Development Authority, to provide an independent legal entity to finance the acquisition, construction and equipping of the Valley Communications Center through the issuance and servicing of bonds; providing for severability; and establishing an effective date. The full text of this ordinance will be mailed without charge to anyone who submits a written request to the City Clerk of the City of Tukwila for a copy of the text. APPROVED by the City Council at its meeting of April 3, 2000. E. Cantu, CMC, City Clerk