HomeMy WebLinkAboutTrans 2009-09-08 COMPLETE AGENDA PACKET Distribution: J. Morrow N. Olivas
Tukwila C ity of D. Quinn B. Giberson M. Miotke
D. Robertson F. Iriarte C. Parrish
Transportation Committee V. Griffin P. Brodin B. Arthur
Mayor Haggerton G. Labanara J. Eide
J. Hernandez C. Knighton File Copy
De Sean Quinn, Chair R. Berry R. Tischmak Single side to Dana
Dennis Robertson K. Matej P. Lau 3 Extra Copies
M
D. Speck M. Mathia e-mail cover to
Aw Verna Griffin C. O'Flaherty S. Anderson B.Saxton, M. Hart,
M. Hart S. Hunstock C. O'Flaherty, K.
S. Norris J. Pace Narog, S. Norris
S. Kerslake J. Harrison and S. Kirby
e say
N 0jr AGENDA
TUESDAY, SEPTEMBER 8, 2009
Time: 5 :00 PM Place: Conference Room #1
.Recommended "Aiction
9.
I. Current Agenda Review I.
II. Presentation(s) II.
III. Business Agenda III.
A. Macadam Road Bridge Soffit Repairs A. Forward to 9/14/09 C.O.W. Pg. 1
Bid Award and 9/21/09 Regular
B. Tukwila Urban Center Access (Klickitat) B. Forward to 9/14/09 C.O.W. Pg. 5
Resolution of Intent to Form a LID and 9/21/09 Regular
IV. Old Business IV.
Future Agendas:
Next Scheduled Meeting: Monday, September 21, 2009
Committee Goal:
Establish a process to provide updates to Council on issues that are brought forward at Council meetings
during citizen comment opportunities.
S The City of Tukwila strives to accommodate individuals with disabilities
Please contact the Public Works Department at 206- 433 -0179 for assistance.
Mayor Haggerton
Transportation Committee
FROM: Public Works Director
DATE: September 2, 2009
SUBJECT: Macadam Road Bridge Soffit Repairs
Project No. 09 -RWO2
BID AWARD
TO:
City of Tukwila
BUDGET AND BID SUMMARY
Attachments: Vicinity Map
Bid Tabulation
INFORMATIONAL MEMORANDUM
ISSUE
Award the bid for construction of the Macadam Road Bridge Soffit Repairs.
BACKGROUND
This project will provide concrete bridge repairs to the Macadam Road Bridge,
including removal of loose and spalling concrete, drilling through the bridge deck and
concrete placement.
The project was advertised for bids on August 19 and 26, 2009 and bids were
opened September 2, 2009. Five bids were received with the apparent low bid of
$39,198.00 from Nordic Construction. The engineer's estimate was $42,260.00.
ANALYSIS
The bids were reviewed and tabulated. No errors were discovered in the bids. Nordic
Construction has been in business for 20 years satisfactorily performing work on a
variety of projects for government entities involving concrete work and crack sealing.
Bid Results Estimate Budget
Construction $39,198.00 $42,260.00 $65,000.00
Contingency (15 5,879.70 6,339.00 0
Total $45.077.70 $48.599.00 $65.000.00
RECOMMENDATION
The Council is being asked to award the construction bid for the Macadam Road
Bridge Soffit Repairs to Nordic Construction in the amount of $39,198.00 and
consider this item at the September 14, 2009 Committee of the Whole meeting and
subsequent September 21, 2009 Regular Meeting.
W \PW Eng \PROJECTS\A- RW RS Projects \09RW02 2009 Bridge Insp \Macadam Bridge Repairs\Award Memo 2009 doc
Jim Haggerton, Mayor
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TO:
City of Tukwila
Mayor Haggerton
Transportation Committee
FROM: Public Works Directory
DATE: September 2, 2009
INFORMATIONAL MEMORANDUM
SUBJECT: Tukwila Urban Center Access (Klickitat) Proiect
Project No. 84 -RW19
Resolution of Intent to Form Local Improvement District (LID)
ISSUE
Resolution of Intent to Form LID #33 for the Tukwila Urban Center (TUC) Access Project.
Jim Haggerton, Mayor
BACKGROUND
In 2005, the Transportation Improvement Board (TIB) informed the City that in order to be competitive for TIB grant funding,
formation of an LID was strongly recommended. In response to the TIB, the City began taking steps toward forming an LID as
part of the overall project funding.
The City has pursued No- Protest Agreements from property owners as development has occurred. These agreements state
that the property owner will not protest the formation of an LID for the TUC Access (Klickitat) Project. The property owner can
protest the Final Assessment Roll amount. No- Protest Agreements have been signed by Westfield Mall, Wig Development
LLC and La Pianta LLC.
Invitations for two Open Houses on this topic were sent to all property owners, property managers, and businesses within the
LID area. The Open Houses were held on August 28, 2009 and September 3, 2009.
DISCUSSION
Forming an LID involves many different steps that must be taken in very specific order and adhere to very specific notification
schedules. The first step is adoption of a Resolution of Intent to Form a Local Improvement District. Once the Resolution is
passed, notifications will be sent to all property owners of their preliminary assessment amount that could be incurred if the
LID is formed. The Preliminary Assessment Roll is complete and is being finalized prior to presentation to the Council at the
Public Hearing for the attached Resolution, scheduled for September 21, 2009.
Council will then hold a second Public Hearing to consider adopting the Ordinance to form the LID, scheduled on October 19,
2009.
Without the LID, the funding package for the Klickitat project is incomplete. Without the rest of the funding in place, over $8
million in awarded grants will become unavailable for use and returned to the granting agency. Projects unable to go to
construction this year or next year will have their funding cancelled. Additionally, over $2.5 million in impact fees already
collected for this project may also need to be refunded.
RECOMMENDATION
The Council is being asked to approve the Resolution of Intent to Form an LID for the TUC Access (Klickitat) Project and
consider this item at the September 14, 2009 Committee of the Whole meeting and the subsequent September 21, 2009
Regular Meeting.
Attachments Resolution of Intent to Form Local Improvement District #33
Project Schedule
W \PW Eng \Old P drive \Cyndy \Klickitat \INFORMATION MEMO LID Resolution of Intent to Form LID #33 9 -2 -09 doc
Completed
V
Date
5/7/07
5/24/07
7/16/09
8/17/09
8/24/09
8/25/09
8/28/09
9/3/09
9/4/09
9/8/09
9/14/09
9/14/09- 9/25/09
9/21/09
9/22/09
9/25/09 or later
10/2/09
10/5/09
10/12/09
10/16/09 or later
10/19/09
10/19/09-10/31/09
11/1/09-11/15-09
11/1/09- 11/15/09
12/16/09-12/31/09
January 2010
January 2010
Jan Feb 2010
Feb March 2010
March Nov 2010
Nov 15, 2010
Tukwila Urban Center Access (Klickitat)
Project Schedule
Description
Environmental Approval: ECS Accepted by FHWA
Design Substantial Completion: 100% Shelf -Ready Plans completed
Right -of -Way: Possession and Use Agreement from Legacy Partners
Transportation Committee: LID schedule and steps
Committee of the Whole: LID Schedule and Process
WSDOT: ROW certification, limited access revision, channelization plans
Open House: For property owners, businesses and tenants
Open House: For property owners, businesses and tenants
Notification to Property Owners For Public Hearing on Resolution to Form LID
Transportation Committee: Resolution of Intent to Form LID
Committee of the Whole: Resolution of Intent to Form LID
Right -of -Way: Possession and Use Agreement from Doubletree
Regular Council: Public Hearing and Adoption of Resolution of Intent to Form LID
WSDOT: Submit for Channelization Plan approval (target date)
WSDOT: Submit for ROW Certification (depends on P &U from Doubletree)
Notification to Property Owners For Public Hearing on Ordinance to Form LID
Transportation Committee: Ordinance to Form LID
Committee of the Whole: Ordinance to Form LID
WSDOT: ROW Certification approved (3 week process from submittal)
Regular Council: Public Hearing and Adoption of Ordinance to Form LID
Transportation Improvement Board: Construction Prospectus submittal and
approval
WSDOT: Channelization Plans Approval
Advertise for Construction Bid: 4 week time period (3 weeks required by federal
funds, 1 week extra for holiday)
Bids Due with Bid Opening
Transportation Improvement Board: Updated Cost Estimate submitted for approval
prior to award of contract
Transportation Committee: Award of construction contract to successful bidder
City Council (C.O.W. and Regular): Award of Contract
Notice to Proceed to successful bidder
Construction of project
Roadway open to traffic, substantial completion of construction
W \PW Eng \PROJECTS\A- RW RS Projects \S4RW 19 TUC Access (Klickdat) \Project Schedule Co„ncil Packet doc
CITY OF TUKWILA
Macadam Road Bridce Soffit Renairs
Project No. 09 -RWO2
Bid Opening Date: September 2, 2009
ITEM
NO. ITEM OR TASK DESCRIPTION
1 IMobilization
2 ISPCC Plan
3 1Removing Portion of Existing Bridge
4 'Bridge Deck Repair
5 1Epoxy Crack Sealing
6 Project Temporary Traffic Control
7 Roadside Cleanup
QUANTITY I
UNITS UNIT I I
1 J LS 1
1 I LS 1
1 1 LS
24 1 CF
128 1 LF
1 LS 1
EST LS 1
Tota
BID TABULATION
Engineer's Estimate
UNIT PRICE I COST
3,900.00
1,000.00
5,000.00
350.00
70.00
12,000.00
3,000.00
3,900.001
1.000.001
5,000.001
8,400.001
8,960.001
12,000.00
3,000.001
42,260.00
Nordic Construction
UNIT PRICE
6,800.00
1,300.00
6,250.00
235.00
48.50
10,000.00
3,000.00
COST
6,800.00
1.300.001
6,250.001
5,640.00
6,208.00
10,000.00
3,000.001
39,198.0011
Certified Bid Tabulation
Ebenat General
45,480.00
UNIT PRICE COST
5,000.00 5,000.0
5,000.00 5,000.00
10,000.00 10,000.00
200.00 4,800.00
60.00 7,680,00
10,000.00 10,000.00
3,000.00 3,000.00
Prepared by:
Date: 2 -Cg
UNIT PRICE I COST
4,500.00 4,500.0
315.00 315.00
21,000.00 21,000.00
100.00 2,400.00
35.00 4,480.00
10,000.00 10,000.00
3,000.00 3,000.00
45,695.00
P.4- t
Epic Construction Advanced Construction
UNIT PRICE
10,000.00
2,000.00
5,000.00
500.00
60.00
10,000.00
3,000.00
49,680.001
II
COST II
10,000.00lT
2,000.001
5,000.001
12,000.001
7,680.001
10,000.001
3,000.001
Serpanok Construction
UNIT PRICE
16,500.00
1,000.00
10,000.00
250.00
85.00
10,000.00
3,000.00
COST
16,500.001
1,000.001
10,000.001
6,000.001
10,880.00,
10,000.001
3,000.001
57,380.00
CITY OF TUKWILA
RESOLUTION OF INTENTION NO.
EXHIBIT B
LID BOUNDARY
TUKWILA URBAN ACCESS IMPROVEMENT PROJECT
(Local Improvement District 33)
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CITY OF TUKWILA
RESOLUTION OF INTENTION NO.
EXHIBIT A
PROJECT DESCRIPTION
TUKWILA URBAN ACCESS IMPROVEMENT PROJECT
(Local Improvement District 33)
The Tukwila Urban Access Improvement Project consists of a grade separated
structure using a partial lid over Southcenter Parkway, removing left turn/ through
conflicting movements. The roadway will be widened on Southcenter Parkway with
southbound lanes depressed under a lid structure accommodating both northbound
and eastbound left turns with Klickitat Drive. Sidewalks will be included on the east
side of the street as well as one new signal and interconnection of three signals to the
City's Traffic Operation Control System.
Included in all the preceding are: Iegal requirements, permits, licenses, reviews, and any
and all other matters necessary for a complete improvement in accordance with City
standards.
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AS THEY DO NOT EXCEED A FIGURE EQUAL TO THE INCREASED TRUE AND
FAIR VALUE THE IMPROVEMENT ADDS TO THE PROPERTY.
Section 4. Benefit Area. The City Engineer of the City of Tukwila is hereby directed
to submit to the City Council at or prior to the day of the hearing, the estimated cost
and expense of the proposed improvements together with a diagram or print showing
thereon the Iots, tracts, or parcels of lands or other property which will be especially
benefited thereby.
Section 5. Notices. The City Clerk is hereby directed to have this resolution
published in two consecutive issues of the official newspaper of the City, with the first
publication to be at least 15 days before the day fixed for the hearing. In addition, the
City Clerk is hereby directed to give notice of the hearing upon formation of the Local
Improvement District by mail at least 15 days before the day fixed for the hearing to the
owners of all lots, tracts, and parcels of land or other property to be specially benefited
by the proposed improvement, as shown on the rolls of the County Assessor, directed
to the address thereon shown. The notice shall set forth the nature of the proposed
improvement, the estimated cost, the estimated benefits to the particular lot, tract or
parcel, and the method of assessment described in Section 3 of this resolution.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON,
at a Regular Meeting thereof this day of 2009.
ATTEST/ AUTHENTICATED:
Christy O'Flaherty, CMC, City Clerk
APPROVED AS TO FORM BY:
Office of the City Attorney
Attachments: Exhibit A, Project Description
Exhibit B, LID Boundary Map
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Joan Hernandez, Council President
Filed with the City Clerk:
Passed by the City Council:
Resolution Number:
Page 2 of 4
RAFT
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TUKWILA, WASHINGTON, DECLARING THE INTENT OF THE
CITY COUNCIL TO CONSIDER THE FORMATION OF A LOCAL
IMPROVEMENT DISTRICT, TO BE KNOWN AS LOCAL
IMPROVEMENT DISTRICT NO. 33, FOR THE PURPOSE OF
IMPROVING URBAN ACCESS FOR THE SOUTHCENTER AREA;
AND SETTING A PUBLIC HEARING DATE TO CONSIDER THE
FORMATION OF LOCAL IMPROVEMENT DISTRICT NO. 33.
WHEREAS, the City Council of the City of Tukwila intends to order the
improvements described in Exhibit A, attached hereto and incorporated by this
reference as if set forth in full; and
WHEREAS, the Council desires to form a local improvement district (LID) for the
purpose of making said improvements fully described in Exhibit A; and
WHEREAS, the date, time and place of a public hearing to consider the proposed
local improvement district and improvements should be established;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Section 1. Declaration of Intent to Form LID. The City Council hereby declares its
intent to form Local Improvement District No. 33 pursuant to the resolution method
established in RCW 35.43.140 for the Tukwila Urban Access Improvement Project
improvements, more particularly described in Exhibit A, attached hereto and incorporated
by this reference as if set forth in full. All of the foregoing improvements shall be in
accordance with the plans and specifications therefor prepared by the City and may be
modified by the City as long as that modification does not affect the purpose of the
improvements. Pursuant to RCW 35.43.140, the nature and territorial extent of the
improvement are set forth on Exhibit A.
Section 2. Cost of Improvements. The cost and expense of all labor and material
required to make a complete improvement, including legal, engineering, administrative,
printing, costs of acquisition, and all other expenses of every kind, is approximately
$10,500,000.00, and shall be paid from the special assessments against the property
specially benefited by the improvements and from other funds legally available to the
City for such improvements. A local improvement district shall be established embracing
as near as may be all the property specially benefited by such improvement and such
specially benefited property shall be assessed to pay all of the cost of such improvement
under the mode of payment of bonds.
Section 3. Public Hearing. A public hearing shall be conducted before the Tukwila
City Council in the City Council Chambers located at City Hall, 6200 Southcenter
Boulevard, Tukwila, Washington, on the 21st day of September, 2009 at the hour of
7:00 p.m., then and there to present their objections thereto, if any they have. NOTICE
IS HEREBY GIVEN THAT THE ACTUAL ASSESSMENTS FOR THE LOCAL
IMPROVEMENT DISTRICT MAY VARY FROM ASSESSMENT ESTIMATES SO LONG
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