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COW 2009-03-23 COMPLETE AGENDA PACKET
Tukwila City Council Agenda COMMITTEE OF THE WHOLE Jim Haggerton, Mayor Councilmembers: Joe Duffie Pamela Linder Rhonda Berry, CityAdministrator Dennis Robertson Verna Griffin Joan Hernandez, Council President Kathy Hougardy De'Sean Quinn To be followed by a Special Meeting Monday, March 23,2009,7:00 PM Tukwila City Hall; Council Chambers 1. CALL TO ORDER PLEDGE OF ALLEGIANCE Tukwila Pantry 2. SPECIAL State of the City of Tukwila; MayorHaggerton. PRESENTATIONS 3. CITIZEN At this time, you are invited to comment on items not included on this agenda COMMENT (please limit your comments to five minutes per citizen). To comment on an item listed on this agenda, Tease save your comments until the issue is presented for discussion. 4. SPECIAL a. Interlocal Agreement with SeaTac for Community Center to Community Pg.l ISSUES Center project. b. Records Storage Facility. Pg.17 c. Tukwila Pond Alum Injection and Aeration project. Pg.31 d. Shoreline Master Program Briefing. (Please bring your blue, Shoreline Pg.47 Master Program notebooks.) 5. REPORTS a. Mayor c. Staff e. Intergovernmental b. City Council d. City Attorney 6. MISCELLANEOUS 7. EXECUTIVE SESSION 8. ADJOURN TO SPECIAL MEETING SPECIAL MEETING Ord #2228 Res #1680 1. CALL 1'0 ORDER ROLL CALL 2. CONSENT a. Approval of Minutes: 2/17/09 (Regular). AGENDA b. Approval of Vouchers. 3. BID AWARDS Award a contract to Brike Excavating for the 2009 Sewer Infiltration Pg.51 Inflow project in the amount of $33,653.73. 4. UNFINISHED a. A resolution approving and adopting an Identity Theft Prevention Pg.57 BUSINESS program. b. An ordinance establishing a new special revenue fund for the Tukwila Pg.69 Police Department's Drug Seizure Fund. c. Authorize the Mayor to enter into an Interlocal Agreement with the City Pg.1 of SeaTac for the Community Center to Community Center project in an amount not to exceed $12,200.00. 5. ADJOURNMENT Tukwila City Hall is wheelchair accessible. Reasonable accommodations are available at public hearings with advance notice to the City Clerk's Office 206 433 1800 /TDD 206 248 -2933. This notice is available at www.ci.tukwila.wa.us, and in alternate formats with advance notice for those with disabilities. Tukwila Council meetings are audio taped. CAS NUMBER 09-036 AGI?ND.\ I"rl,ll TIT] ,l; Interlocal Agreement with SeaTac for Community Center to Community Center project. C.A'I'I: ;GORY Discussion Motion I 1 Resolution Altg Date 03/23/09 Mtg Date 3/23/09 Mtg Date SI'( )NSOR Council U Mayor I 1 Adrn Svcs DCD .Finance 1 Fire n Legal P&R Police PW SPONSOR'S S D h\1,ARv The Parks and Rec. Department is working with the City of SeaTac to provide a multi- purpose trail between the Tukwila and SeaTac Community Centers. The first step in this process is to conduct a program study and have a preliminary design completed. SeaTac has received partial funding from King County for the study and preliminary design work to be completed. It is estimated that the remaining fees will be $24,400, of which $12,200 would be the City of Tukwila's responsibility. \\I ;I) BY COW Mtg. CA &P Cmte n F &S Cmte Utilities Cmte J Arts Comm. U Parks Comm. DATE: 3/9/09 RECOMMENDATIONS: SPONSOR /ADMIN. Parks and Recreation Department C MIME] COST IMPACT FUND SOURCE EXPI :NDT "1'URI: Rl?QUIRI?D AMOUNT BUDGETED APPROPRIATION REQUIRED $12,200 $12,200 Fund Source: 2009/2010 CIP Comments." MTG. DATE 3/23/09 Committee of the Whole 3/23/09 1 Special Meeting MTG. DATE 03/23/09 COUNCIL AGENDA SYNOPSIS ITEM INFORMATION ORIG INAI AG1 ;NDA Meeting, Date Prepared by I Mayor's review j Council review 03/23/09 BF 1 Initiate Ordinance Nltg Date Alts Date RECORD OF COUNCIL ACTION ATTACHMENTS Bie Award Public Hearing n Other Info Memo dated 3/3/09 Draft Interlocal Agreement Minutes from 3/9/09 Community Affairs and Parks Committee meeting ITEM No. A1tg Date Mtg Date n Transportation Cmte U Planning Comm. City of Tukwila INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Community Affairs and Parks Committee FROM: Bruce Fletcher, Parks and Recreation Director DATE: March 3, 2009 SUBJECT: Interlocal Agreement for Tukwila /SeaTac Community Center Trail Connection Study and Preliminary Design ISSUE An Interlocal Agreement between the City of Tukwila and City of SeaTac is needed to move forward with a program study and preliminary design of a multi use trail that will connect the Tukwila Community Center and the SeaTac Community Center. BACKGROUND DISCUSSION RECOMMENDATION ATTACHMENTS Jim Haggerton, Mayor The City of Tukwila and the City of SeaTac have expressed interest in working together to provide a multi use trail between the Tukwila and SeaTac Community Centers. The first step in this process is to conduct a program study and have a preliminary engineering design completed. The City of SeaTac has received partial funding from King County for the study and preliminary design work to be completed. It is estimated that the remaining fees will be $24,400, of which $12,200 would be the City of Tukwila's responsibility. This has been accounted for in the 2009/2010 Capital Improvement Program. The Council is being asked to consider the Interlocal Agreement between Tukwila and SeaTac at the March 23, 2009 Committee of the Whole Meeting and the Special Meeting to follow that same evening. Draft Interlocal Agreement between the cities of Tukwila and SeaTac, to include Attachment A (Scope of Services) INTERLOCAL AGREEMENT for TUKWILA/SEATAC COMMUNITY CENTER TRAIL CONNECTION PROGRAM STUDY AND PRELIMINARY DESIGN BETWEEN THE CITY OF TUKWILA AND THE CITY OF SEATAC This Interlocal Agreement "Agreement is made and entered into pursuant to the Interlocal Cooperation Act, Chapter 39.34 of the Revised Code of Washington, by and between the City of Tukwila, a municipal corporation, hereinafter called "Tukwila" and the City of SeaTac, a municipal corporation, hereinafter called "SeaTac RECITALS WHEREAS, pursuant to these and other authorities, Tukwila provides regional trails, urban and rural parks and recreation facilities for public use; WHEREAS, it is in the best interests of the citizens of Tukwila to participate in the Tukwila /SeaTac Community Center Trail Connection Program Study and Preliminary Design; WHEREAS, Tukwila wishes to participate with other local governments in the study, financing, acquisition, construction, development, improvement, use, maintenance and operation of open space, park, recreation and community facilities; WHEREAS, Tukwila and SeaTac desires to build, construct, care for, control, supervise, improve, operate and maintain parks, bicycle and bridle paths, and other recreational facilities; WHEREAS, Tukwila is a code city organized under RCW Title 35A, and as such is authorized to develop, operate, maintain, and improve park and recreation facilities, including but not limited to bicycle trails, all pursuant to RCW 35A.11.020, RCW 35.23.440(32), RCW 35.22.280(11) and other authorities; WHEREAS, SeaTac has contracted with SBA Landscape Architects (hereinafter "SBA 1148 NW Leary Way, Seattle, Washington 98107, to provide a corridor study and to provide preliminary design documentation and engineering services, all related to connecting the SeaTac Community Center to the Tukwila Community Center via a shared roadway bike lane; WHEREAS, in exchange for receiving a copy of the Study, design and engineering documentation, and otherwise receiving the benefits of the SBA Study, Tukwila is willing to reimburse SeaTac for half (50 of SeaTac's estimated cost of such work, not to exceed $12,200; WHEREAS, in exchange for receiving a copy of the Study and design and engineering documentation, and otherwise receiving the benefits of the SBA Study, design documentation, and engineering services, King County is willing to reimburse the City for half (50 of the estimated cost of such work, not to exceed $24,400, provided that the City shall separately contract with the City of Tukwila to share between them all responsibility for all remaining costs of such work in excess of the County's share; NOW THEREFORE, in consideration of the promises and commitments made herein, Tukwila and SeaTac agree as follows: AGREEMENT 1. Purpose. The purpose of this Agreement is to specify terms and conditions under which Tukwila will reimburse SeaTac for a portion of SeaTac's costs to engage in a third party consultant to prepare a corridor study and preliminary design and engineering services "Study for connecting the City of SeaTac's Community Center to the City of Tukwila's Community Center. 2. Scope of Services. Services rendered in this agreement are identified in Attachment A and include a trail and connection program study and preliminary design of bicycle /pedestrian facilities (trail) between the SeaTac Community Center located at 13735 24 Ave South and the Tukwila Community Center located at 12424 42 Ave South. 3. Compensation. As its proportionate share of the Tukwila /SeaTac Community Center Trail Connection Program Study and Preliminary Design, Tukwila shall compensate up to $12,200 for the services provided for by this Agreement. 4. Term. The term of this Agreement shall be for one year commencing on April 1, 2009. 5. Records. Tukwila shall maintain a copy of documents rendered as a result of the Trail Connection Program Study and Preliminary Design study. 6. Termination. Tukwila or SeaTac may terminate this Agreement in writing with 120 days written notice. The terminating party shall be liable for its share of financial obligations entered into on its behalf prior to termination including but not limited to printing costs and media buys. 7. Ownership. Tukwila will retain a copy of the study, design, and engineering documentation, and otherwise will be receiving the benefits of the SBA Study, design documentation, and engineering services, 8. Amendment. This Agreement may be amended or modified in writing at any time with the mutual consent of both parties. 9. Hold Harmless. Tukwila and SeaTac agree that each party shall defend, indemnify, and hold harmless the other party and its officers, officials, agents employees, and volunteers from any and all claims, injuries, actions, damages, losses or suites including reasonable attorney's fees, which arise out of or are connected with any errors, omissions or negligent acts in the performance of this Agreement. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed. CITY OF TUKWILA CITY OF SEATAC Jim Haggerton, Mayor Craig R. Ward, City Manager Dated: Dated: Attest: Attest: Christy O'Flaherty, City Clerk City Clerk Approved as to Form: Approved as to Form: City Attorney City Attorney August 19, 2008 Kit Ledbetter, Director City of SeaTac Parks and Recreation Department 4800 South 188 Street SeaTac, Washington 98188 Dear Kit: Description of Project LANDSCAPE ARC211[T14C T S 1148 NW Leary Way, Seattle, Washington 98107 Telephone (206) 789-2133 Fax (206) 789 -2186 Attachment A This is a scope of work for the study and eventual design of bicycle /pedestrian facilities upgrade between the SeaTac Community Center and the Tukwila Community Center. Working closely with the Cities of SeaTac and Tukwila, this study can be completed quickly and efficiently. The intent of this work is to identify and confine existing conditions along a known route and to agree upon improvements necessary to allow safe and convenient passage by pedestrians and bicyclists. Once the necessary improvements have been identified, particular sections of the route can be surveyed in expectation of design and engineering plans for the development of the route. The project is a bicycle /pedestrian facilities upgrade along streets between the SeaTac Community Center at 13735 24` Ave S and the Tukwila Community Center at 12424 42°`' Ave S. The project is within at least three different jurisdictions, as it begins in SeaTac, ends in Tukwila, and a part of the route crosses under the Washington State Department of Transportation (WSDOT) right of way for State Route 599. The corridor is approximately 2.8 miles long on roads that vary in classification and in existing condition. Some portions of the route are fully developed with excellent bicycle facilities, while others are narrow roads that will need significant improvements in order to provide bike lanes. The extended scope of the project will include design of enhancements such as striping, signage, widening, drainage improvements, installation of bicycle traffic sensors for traffic actuated signals, and modifications of curb and sidewalk alignments in some areas to accommodate bicycle lanes. At the design and permit phase, the project will be subject to the stone drainage requirements of the local jurisdiction; in SeaTac the drainage design will be in accordance with the 2005 King County Surface Water Design Manual (KCSWDM, this will be revised soon to meet NPDES), while in Tukwila the drainage design will be in accordance with the 1998 KCSWDM. The trail standards used will include Shared Roadway, Signed Shared Roadway, Bicycle Lane and Shared Use Path trails reflecting City of SeaTac, City of Tukwila, King County Regional Trail Standards, SeaTac Road Standards (King County, MUTCD (for striping and signing). Route Summary: 24` Ave S, from SeaTac Community Center to S 144' St: Existing conditions: C, G, S on both sides; bike lane on west side with no parking; parking on east side; wide lanes; curb bulb on east side at intersection S 144 St, from 24 Ave S to Military Rd S: Existing conditions: narrow two -lane road with ditch and culvert drainage. Some stretches have in SeaTac been widened, but not much —in those areas some CBs have been installed. S 144' St, from Military Rd S to International Blvd: Existing conditions: brand new roadway with excellent bike facilities. No further work needed. S 144thSt, from International Blvd to 42n Ave S: Existing conditions: partially widened, although not to the extent of the previous section; 3 -lane (w/ left turn lane) width at intersection w/ Int'1 Blvd; then becomes wide two -lane road w/ C, G, S both sides; parking appears to be allowed both sides. 42n Ave S, from S 144 St to S 139 St: Existing conditions: widened to 38 feet in some sections, and 29 feet in others; curb bulbs go in and out quite a bit; no parking where curb bulbs are, parking allowed where full width; C, G, S both sides. 42n Ave S, from S 139` St to improved area south of S 137` St: Existing conditions: two lanes w/ paved shoulder varying in width; road appears to be offset toward the west half of the r /w; intermittent CBs and ditch drainage; parking does not appear to be restricted, but I would guess people don't park on the street often. 42n Ave S, from improved area south of S 137 St to north end of improved area: Existing conditions: C, G, S on east side, ditch with periodic CBs on west side; wider east lane adjacent to recent housing development; 6+ foot paved shoulder west side; no parking both sides. 42 1 d Ave S /40 Ave S, from north end of improved area north of S 137 St to East Marginal Way S: Existing conditions: some areas two lanes with 5 -foot shoulder and ditch drainage; some areas with wider section and C, G, S; parking does not appear to be restricted, but I would guess people don't park on the street often; awkward intersection w/ Marginal has a narrowed section that would need some careful planning to be safe for cyclists. East Marginal Way S, from 40` Ave S to S 130` St: Existing conditions: wide section w/ full C, G, S improvements on both sides; parking allowed both sides. S 130 St, from East Marginal Way S to 42n Ave S: Existing conditions: partially widened with approx 12 -ft lane each direction; existing catch basin and UG pipe drainage system. Parking appears to be unrestricted. 42 Ave S, from S 130` St to Tukwila Community Center: Existing conditions: narrow lanes with C, G, S on the east side from S 130 St to the SR 599 r /w; partially widened without edge treatment through SR 599 underpass; widened to 3 lanes at intersection w/ Interurban Ave S; narrows at existing steel truss bridge; somewhat wider after bridge w/ C, G, S on east side and guardrail on west side (next to river). Parking appears to be allowed under SR 599, but not elsewhere on this stretch. Scope of Services This proposal is for planning; design and engineering services associated with the assessment of the route and preliminary design recommendations, including multiple options where applicable. It is anticipated that this phase of the project includes the production of a SeaTac /Tukwila Bike Lane Design Report for the selected route. Our scope of services and the anticipated work process is detailed as follows: Meet with jurisdiction's representatives and review proposed route and known issues for each section of route. Confirm at this meeting the route and sections of the route for the feasibility analysis. 2. Research available existing information from the various jurisdictions including drainage and utility system as- builts, right of way widths, existing street cross sections, existing bike facilities, roadway classifications, parking restrictions, and possible master plan impacts. It is anticipated that the Bike Lane Project Manager for each jurisdiction will work with the design team to establish a collaborative relationship with the individuals within the jurisdiction that will have impact on the process and may be able to provide the needed information stated above. Project team to coordinate with the designated personnel from each jurisdiction. 3. Coordinate and research available resources and requirements within the City regarding bicycle facility construction including bike lane widths, signage, separation, pavement markings etc. Confirm master plan or local jurisdictional requirements for road improvements that may be triggered by work within corridor. 4. Conduct a site visit to record "typical" detailed cross section measurements and photo- document existing roadway conditions at major points along the route where the cross section changes. 5. Create a bike lane zone map for the corridor to assist in identifying existing conditions and areas where challenges exist. Meet with design team to discuss challenges along the route and brainstorm to formulate the design and engineering approach to each of the bike lane zones along the corridor 6. Meet with jurisdiction's representatives to present the draft concept road with bike lane sections for each zone. Discuss challenges along the route and confirm the design and engineering approach to each of the bike lane zones along the corridor. 7. Prepare a design recommendations report that will be divided into sections relating to each individual jurisdiction. Included in the design report are preliminary civil design guidelines for zones where civil site improvements are needed. These would include assessment of drainage requirements, preliminary analysis, and written documentation of approach. It is anticipated that not all zones will require civil site improvements. Finalize Bike Lane Zone Map to be included in the design recommendations report. The report will also recommend which Zones will need to be surveyed along with the cost of such survey. 8. Meet w/ jurisdictional representatives to review the Design Recommendation Report, and confirm the recommendations. The jurisdictions at this meeting will confirm the necessary survey recommendations and authorize a notice to proceed with the survey. The survey is not a part of this Scope of Work. 9. Consultant will arrange to have the survey performed. At this time, the consultant will provide a scope of work and estimate of costs to provide design and engineering services for the eventual development of the SeaTac /Tukwila Bike Lane between the two Community Centers. 10. The deliverables for this report will include: o Base map of the corridor using existing, available information o Summary of the standards for street, bicycle lanes, pathways and crossings for SeaTac, Tukwila and King County pertinent to this project o A bike lane zone map for the corridor identifying existing conditions and areas where challenges exist o Design Recommendations for each jurisdiction (SeaTac and Tukwila) o Cost opinion for the construction of the Design Recommendations o Identify zone that will require surveying along with the cost of the surveys o Scope of work and estimate of costs to provide design and engineering services for the eventual development of the SeaTac /Tukwila Bike Lane between the two Community Centers It is anticipated that the design necessary to begin to prepare construction documents will include the following tasks. However, these tasks will be reviewed and likely modified to reflect the finding of the above Scope of Work and are not now budgeted. Prepare Design Development Documents (60% Design) A. Design Documents and Outline Specifications Legends, Details and Typical Sections Erosion Control /Site Preparation Plan Plan and Profile Wall Profile Signing and Channelization/Striping Plan Landscape Plan Cost Estimate B. Hydraulic Design Memorandum The consultant will prepare a brief Hydraulic Design Memorandum. This data will be used in preparation of the environmental documents and in support of establishing the trail vertical alignment. The memorandum shall include: Findings from the review of existing drainage conditions Calculation of net new impervious area Findings and recommendations for stormwater infiltration C. Geotechnical Memorandum The purpose of this task is to characterize the anticipated subsurface conditions and based on those conditions, provide geotechnical recommendations for design of the trail and construction considerations. Review preliminary design plans, aerial photos, geologic maps and available subsurface information for relevant projects completed near the proposed trail alignment. Complete a reconnaissance of the trail alignment to characterize surface conditions as a means to aid with interpretation o likely subsurface conditions. E. Environmental The environmental process for the development of this connector trail will involve compliance with the Washington State Environmental Police Act (SEPA). To comply with SEPA an Environmental Checklist will be prepared for this project. These will be based on description information provided by the Cities and gathered during this assignment. Attached is a chart that describes the hours and costs to perform the above Scope of Work which totals $49,600.00. Based on my experience, I estimate that the work described in the "Prepare Design Development Documents (60% Design)" could be accomplished for the remainder of the $100,000.00 budget. The cost of the survey of the various sections of the corridor is unknown at this time and could impact the remaining budget. Please let me know if you have any questions. Sincerely Charles A. Warsinske, ASLA SB &A Landscape Architects Google Maps Page 1 of 1 4h S1 Maps v, S 12Etti ft, hilltop Park 0, .7 S 1275i St IP. LP 12Rth St -4 S 128th Sr --0 U) S 1241h ST .7 fr 125th St S 725th St U) 1 Ath S 13/ sr. St .V 5. i 513 ce. i fa 513011) Fl cr)- S .1•10th PI; 1_,- e., u 5_1'> 1 ,i, ....12',St St i, g: 1: i i i ..o- k,• ia• ,..:o i71; c, ''P 4. A 4 S 1 st 9" I. 5 i 33rd 51. S 1 .33rd St 11.- .1. 1311r1 l'... ep, 71 -Southgate 0 ..a.. -.i i 11.2...; P.,.. .Park F-'. i 5 42. til c2 S 13 51 61h 1 0 --I' d' ST4Gth–dt s 135th St a -'-'4 4.,, 426a k..e S ..4.' 5 73 St ii. 5 lk c, a7. .a. s 1 S1 L'': a ;:S.1-2;13th St :.f:".. 758th St Riverton Crest .07! Ell Cemetery, 1..1 LP Ni t ■CC3' 2 S 139,1h St JO s S t r e. C..), S 1 S 1 .szi 0' Notes Proposed SeaTac to Tukwila Community Center Connector Trail Ce 741st St V V S 124th Sr Allentorin Pea Ft Patch Park .r° .0 'rt.' 1 lef) .0 4" e St 142„.7-g St_ 44trAy.F...E gi 9.5.4 kO 73.-• F 01i to.- e 1g ce) ,G1 A z...44.,....,, 441 ikatetd3 ti.A....,_-......t-vt“., .:.,,-,..,....s,--.-aitTirtill• S 744th St c.1, .7.! S- 4- 3 ©2009 G Map data ©2009 Tele Atlas Terms 41 Use http://maps.google.com/maps/ms?msa=0&ie—UTF8&11=47.477739, 3/19/2009 Community Center to Community Center Pedestrian /Bicycle TralDevelopment Study Cities of SeaTac and Tukwila and King County 1 1 I Estimate of Planning and Design Fees I I I I I I I ISB &A HrslRate ICost Tasks 1 1 1 1 1 I Task 1. Meet with jurisdiction's representatives 10 $140 1 $1,400 ,r Task 2. Research available existing information 24 $140 1 $3,360 Task 3. Confirm jurisdictional road improvements 6 $140 1 ;$840 Task 4. Conduct a site visit 1 1 12 $140 1 $1,680 5. Create a bike lane zone map 1 4 $140 S,, $560 Task 6. Meet with jurisdiction's representatives 6 $140 1 $840, Task 7. Prepare design recommendations report 36 $140 r Task 8. Meet w/ jurisdictional representatives 6 $140 1, $840 Task 9. Scope of work and estimate of costs 1 8 $140 1 $1,120 I I I Subtotal 1 1 Expenses 1 1 Total 1 I I I $15,6801 1 $2,500 1 1 $18,180;1 SB &A HrslRate (Cost I I• 4 12 .40 40 4 40 4 2 $70 1 $280 $70 1 $840 $701 $0n $701 $2,800 $70 1 $2,800 $70 1: $289 $70 1, $2,800 $70 1' $280 $70 1 ,$140 1 $10,220;1 1 '1 1 $10,220'!1 LPD Hrs. (Rate 6 16 12 12 8 6 18 6 8 Cost ILPD Hrs. $150 $900 0 $1501:.$2,400; 6 $150 1 $1,800 4 $150 1 $1,800 24 $150 1,, ,$1,200;; 12 $150 $900 4 $150 1 $2,700, 24 $150 1; $900. 4 $150 11,200' 2 $13,800 -'1 $1,000;'1 $14;800 L1 Rate (Cost Subtotal $80 1 $0 $2 $80 1 $480 1 $7,080 $801 "x. $3201,` $2,960 $80 $1,9201 $8,200 $80 1 $960 1 $5,520 $80 1 $320 $2,340 $80 1 ;$1,920 1 $12,460,' $80 1 $320 i $2,349 $80 $160 1 $2,620! I $46,100;, 1 $6,400 1 1 $3,500' 1 $6,400 1 $49,600 I. PRESENTATIONS No presentations. City of Tukwila Communit Affairs and Parks Committee COMMUNITY AFFAIRS AND PARKS COMNHTTEE Meeting Minutes March 9, 2009 5:00 p.m.; Conference Room #3 PRESENT Councilmembers: Verna Griffin, Chair; Joe Duffle and Kathy Hougady Staff: Jack Pace, Rick Still, Rhonda Berry and Kimberly Matej CALL TO ORDER: Council President Hernandez called the meeting to order at 5:07 p.m. H. BUSINESS AGENDA A. Interlocal Agreement with SeaTac for Communitv Center to Community Center Proiect Staff is seeking full Council approval of an interlocal agreement between the Cities of Tukwila and SeaTac for a trail and connection program study and preliminary design of a bicycle /pedestrian trail 77 connecting the community centers of Tukwila and SeaTac. King County has agreed to provide a funding match to SeaTac and Tukwila's share of the cost for the study and preliminary design, resulting in cumulative funding of $48,800. Tukwila's portion of the initial phase of this project is $12,200 and is budgeted for in the current CEP (page 52). Due to schedule constraints limiting upcoming Council meetings, staff is seeking approval of this item at the Special Meeting directly following the March 23 COW. Tukwila is the last agency seeking approval for this interlocal agreement. UNANIMOUS APPROVAL. FORWARD TO MARCH 23 COW FOR DISCUSSION (SPECIAL MEETING TO FOLLOW ON MARCH 23). B. Briefing on New Growth Targets. The City updates its Comprehensive Plan (Comp Plan) annually with a complete re -write every seven years. The next Plan re -write deadline is December 2011. In preparation for updates and the re- write, Jack Pace provided information to Committee members regarding new growth targets that may be included in future changes to the City's Comp Plan. Jack gave a brief overview of the framework for local comprehensive plan updates /re- writes that will include updated targets for local growth of housing and jobs. Trends are showing a faster population growth then projected in 2004, and planners throughout the county are suggesting that, once established, the new growth targets should we utilized in cities' comprehensive plans. Benefits of updating growth targets now, include: Allowing ample time to plan for future growth for the 2011 Comprehensive Plan re- write. Aligning Countywide Planning Policies with Vision 2040, a 4- county region growth management, transportation and economic development strategy. Additionally, changes in growth targets for our local area may be discussed at a future Suburban Cities Association meeting. INFORMATION ONLY. CAS NUMBER: 09-037 AGENDA I I'EM TITLE CA IEGORY 1 SPONSOR SPONSOR'S SUMMARY EXPENDITURE REQUIRED $131,078.59 MTG. DATE 03/23/09 04/06/09 MTG. DATE 03/23/09 04/06/09 Meeting Date 03/23/09 04/06/09 COUNCIL AGENDA SYNOPSIS Prepared b J JM Initials ITEM INFORMATION Mayor's review Council review 1 ORIGINAL AGENDA DAI'L: MARCH 23, 2009 Record Storage Facility Lease with Sabey Corporation and Contract with Easy Up Storage Systems Discussion Motion Resolution Ordinance Bid Award Public Hearing Other Mtg Date 03/23/09 Mtg Date 04/06/09 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date Council Mayor [l Adm Svcs n DCD Finance Fire (1 Legal P7'R Police PW This motion would approve a 5 -year lease with the Sabey Corporation for a record storage facility. The current record storage center is old, undersized and lacks adequate fire protection. A search for warehouse space was conducted and the most competitive was from Sabey Coporation. Council is being asked to approve the lease with Sabey Corporation and a contract with Easy Up Storage Systems for shelving relocation and installation. REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DATE: 01/21/09 and 02/03/09 RECOMMENDATIONS: SPONSOR /ADMIN. Public Works COMMITTEE Unanimous Approval; Forward to Committee of the Whole COST IMPACT FUND SOURCE AMOUNT BUDGETED APPROPRIATION REQUIRED $1,186,000.00 Fund Source: 303 FACILITIES FUND (PAGE 81, 2009 CIP) Comments: Proposed lease is for 5 years, annual costs would average $83,000.00. RECORD OF COUNCIL ACTION ATTACHMENTS Informational Memorandum dated 03/18/09 Lease offer dated July 22, 2008 Easy Up Storage System Quote date February 18, 2009 Minutes from the Finance Safety Committee meeting of 02/03/09 Minutes from the Finance Safety Committee meeting of 01/21/09 ITEM No. L= TO: City of Tukwila INFORMATIONAL MEMORANDUM Mayor Haggerton Committee of the Whole FROM: Public Works Director DATE: March 18, 2009 SUBJECT: Record Storage Facility, Project No. 08 -BG06 Lease Agreement and Storage Shelving Contract ISSUE Jim Haggerton, Mayor Authorize the Mayor to sign a lease for a new record storage facility with Sabey Corporation; and authorize Mayor to sign a contract for storage shelving with Easy Up Storage Systems. BACKGROUND In November 2007, the City Clerk's Office expressed the need to obtain a larger records storage space than the current facility located at 12026 42 Avenue South (a former Fire Station). The existing facility provides records storage for all City departments and the Police Department. Currently the records storage facility holds 1,260 boxes of vital City records under the charge of the Clerk's Office. The City Clerk's Office receives an average of 81 more storage boxes annually than those purged, per the State Records Retention Schedule. in 2008, 211 boxes were archived at the Records Center and 121 boxes were purged. Continuing with this trend, the City Clerk's Office will not be able to accommodate the records needs of the City in 2009 and storage boxes will need to remain in their respective departmental work areas. As for the Police Department, their staff indicated the current available space should meet their storage needs until 2012. Due to the immediate and long -term need for additional storage space, staff surveyed available warehouse space within the City. Sabey Corporation was the most competitive with warehouse space at Intergate East Building 1, located at 3411 South 120 Place. The Sabey facility has a fire protection system, wherein there is no fire protection at the current records storage facility. The Sabey Corporation submitted a lease proposal of 6,651 square feet of warehouse with Options A and B (see attached lease offer). In brief, Option A is a 5 -year lease for $311,268 total rental cost including $105,000 worth of up -front tenant improvements. Option B is also a 5- year lease for $232,785 total rent, and includes only $33,255 tenant improvement allowance. For either Option, the annual operating cost for this storage facility is $18,290.25. Per Sabey's representatives, this lease offer is still valid today. ANALYSIS The net costs of Option A and B are relatively close. Option A costs slightly more than Option B, however, Option A provides the added benefit of cheaper tenant improvements than if improvements were accomplished by the City. Option B would require a designed set of plans and specifications for competitive bidding and prevailing wage construction contracting. The Option A lease for Year 1 is 6,651 square feet at $8.30 per square foot or $55,203.30 and INFORMATIONAL MEMO Page 2 operating costs are 6,651 x $2.75 or $18,290.25 (for a total of $11.05 per square foot). Years 4 and 5 costs go up to $12.75 per square foot. To support this leased record storage space, additional costs include moving and installing shelving, moving and installing the security alarm system, and installing a new interior chain link security fence with gates to separate City Clerk record storage from Police Department record storage. Staff solicited quotes from the Small Works Roster for fencing and received three bids, with the lowest from Owl Fencing of Enumclaw at $4,565.59. After further review of the fencing design, it is very likely that an additional 15 ft of fence with a 5 ft gate will be necessary to divide the garage door entry area between records areas. The additional fence cost is estimated at $2,200.00 for a total of $6,765.59. Quotes for the shelving and security were requested from the vendors that will move their systems currently in use at the current 42 Ave S records storage site. The security system quote from Alarm Center, Inc. is $2,082.50, including tax and contingency. The shelving quote from Easy Up Storage Systems is $48,736.95, including tax and 10% contingency. The security system and fence contracts are under $25,000 and will be routed to the Mayor directly for approval. In Year 1, the following costs would come out of the 303 fund: Option A Lease: 55,203.30 Annual Operating Costs 18,290.25 Shelving: 48,736.95 Fence: 6,765.59 Security: 2.082.50 TOTAL: $131.078.59 The Year 2 thru Year 5 lease and operating costs, averaging about $83,000 per year, would come out of the general fund. RECOMMENDATION Approve the 5 -year lease with Sabey Corporation and the contract with Easy Up Storage Systems in the amount of $48,736.95 for the Records Storage Facility and consider this at the March 23, 2009 Committee of the Whole meeting and the subsequent April 6, 2009 Regular meeting. attachments: Sabey Corporation lease offer dated July 22, 2008. Easy Up Storage quote P:\PROJECTS\A- BG Projects108 -BG06 Record Storage Rental FacilitylBudgeting PhaselRecord Storage Memo rev. 3.18.09 gl.doc July 22, 2008 Sent Via Email U.S. Mail Mr. Jim Morrow, P.E. imorrow (ccci.tukwila.wa.us City of Tukwila Public Works Director 6300 Southcenter Blvd. Tukwila, WA 98188 -2544 Dear Jim: Re: Lease of Warehouse space at Intergate.East SABEY CORPORATION appreciates the opportunity to present to The City of Tukwila "Tenant our proposal for leasing warehouse space at Intergate.East Building 1( "IGE 1"). The following are the key business terms, which if acceptable to Tenant, shall be the basis for a new lease agreement. 1.- BUILDING PARAMETERS Owner Profile: Landlord: Premises: Additional Space: Use of Space: Access: Building Security: SABEY CORPORATION, a Washington State company with over 35 years of experience and over 4 million square feet under ownership, will own and manage the property. A Limited Liability Company wholly owned by Sabey Corporation will be the direct owner of the property. International Gateway East LLC c/o Sabey Corporation. Landlord shall provide up to approximately 6,651 square feet in IGE's Building #1 pursuant to BOMA standards, as outlined on the attached floor plan. In the event the Tenant needs additional space, Landlord is willing to discuss additional alternatives to accommodate Tenant's space needs. General record storage space or other uses incident thereto. Tenant will have access 365 days a year, 24 hours a day, subject to Landlord's security protocols for the property and building. Landlord has a contract with a security provider to monitor the building and site after hours. Tenant shall have the right to install a cardkey and camera security system on Tenants space, at Tenant's cost, subject to Landlord's building protocols. Landlord is willing to discuss any additional security requirements Tenant might have. Parking: Landlord shall provide Tenant up to one (1) unassigned parking stall per 1,000 rented square foot leased. X CORPORATION IL ECONOMIC TERMS Term: Commencement: Option A: Rental Rate: Option B: Rental Rate: Tenant Improvements to Space: Tenant Improvements to Space: Five (5) years. October 1, 2008 or sooner or upon substantial completion of Tenant Improvements. Year 1: Year 2: Year 3: Years 4 -5: Year 1: Year 2: Year 3: Year 4: Year 5: 8.30 per square foot, per year, NNN. 9.00 per square foot, per year, NNN. 9.50 per square foot, per year, NNN. $10.00 per square foot, per year, NNN. In the event that a five (5) year lease is fully- executed Landlord will patch paint the entire premises, provide door locks, heat premises (no cooling), demo ceiling, provide lighting, install gas electrical meters, add new exterior lighting, sidewalk and exterior door, provide a small amount of electrical, and clean up flooring, per the attached space plan. The total estimated cost for completing all the work requested by Tenant is a total of $105,000. Tenant shall incur the cost of any additional alterations, improvements, and repairs including all wiring cabling for data and communications. 6.60 per square foot, per year, NNN. 6.80 per square foot, per year, NNN. 7.00 per square foot, per year, NNN. 7.20 per square foot, per year, NNN. 7.40 per square foot, per year, NNN. In the event that a five (5) year lease is fully- executed, Landlord will provide for a Tenant Improvement Allowance of up to $5.00 per rented square foot (or $33,255.00) to be used towards improvements, alterations and repairs, including any space planning or design costs, subject to Landlord's review and approval of the Working Drawings. Tenant shall incur the cost of any additional alterations, improvements, and repairs including all wiring cabling for data and communications. Security Deposit: A cash deposit equal to last month's rent will be required. Amount of additional security required, if any, to be determined upon Landlord's review of Tenant's current financial statements. Broker's Fee: 7 CORPORATION Operating Costs: III. OTHER PROVISIONS: Confidentiality: This Proposal does not create any legal rights or obligations to either party, but rather summarizes the key business terms of our offer. All of the legal rights and obligations of the parties will be set forth in the lease agreement. Please confirm that this Letter of Intent accurately sets forth your understanding of the key business terms by signing the enclosed copy of this Letter and returning it to me before July 31, 2008 Sincerely, SABEY CORPORATION, as agent for International Gateway East LLC Marcy A. Purdy Associate Vice President of Leasing Operating costs shall be passed through on a pro -rata basis and are currently estimated at $2.75 per rentable square foot, per year (which electricity will be separately metered). NNN Operating costs include the following services for a typical user: a. Real Estate Taxes b. Property Insurance c. Site, Building and Parking Lot Maintenance e. Standard Water Usage f. Standard Sewer Usage g. Building Site Security and Fire Monitoring i. Exterior Landscaping k. Property Management Each party hereto agrees to retain in confidence all information that is disclosed by the other party and is marked or otherwise identified as confidential at or near the time of discussion, including without limitation, the terms and conditions of this Letter of Intent. In addition, unless otherwise required by law, neither party shall make any press release or public announcement with respect to this Letter of Intent or the transactions completed hereby without prior consent of the other, which consent shall not be unreasonably withheld or delayed. The financial structure of this proposal is based on Landlord's and Tenant's desire to complete this transaction without the involvement of a third party Brokerage representation for either party. ACCEPTED AND APPROVED: CITY OF TUKWILA By: Its /Title: Date: cc: Mikel Hansen Ken Stickley SABEY CORPORATION, as agent for International Gateway East LLC By: Its /Title: Date: 9883 40 Ave South Seattle, WA 98118 Contractor License: ENGINPC931 CO Employment Security: 357076 00 6 Oregon Contractors License: 174426 Quotation: To: Mr. Peter Lau City of Tukwila 6300 Southcenter Blvd Tukwilla, WA 98188 RE: Archive shelving E ASYUP S TORAGE S YSTEMS REVISED Tel: (206) 394 -3330 Fax (206) 575 -6829 Federal ID# 22- 3949676 UBI 602-684-203 L &I 586,069 -04 Date: February 18, 2009 Page 1 of 2 We propose to furnish the equipment and or services described below based an acceptance of our General Terms and Conditions contained on the bottom of this quote. Easy Up Storage Systems will provide the following services as shown below. 1. We will dismantle the existing Easy Up shelving for the City Clerks (City) archive boxes, and the existing Police Department (Police) file storage that are now in the former fire station, package for shipment, and transport same to your new location at 3411 South 120 Place. The City file area currently has 35 shelving sections, the new plan calls for an additional 59 units. (see attached drawing) All units will be 8' tall, either 15" or 24" or 30" deep, and either 39" or 52" long, with 7 adjustable particle board shelf levels including the dust cover. (except transfer case units which will only have 6 levels) Prices include the trade in value of your existing 7' non seismic posts. All other existing material will be re -used. 2. We will re- assemble the existing City material as well as the additional units shown on the attached drawing. For the Police section, we will replace the existing 7' posts with 8' posts with seismic footplates to comply with current seismic requirements and re- assemble the units with 7 levels with the proper beams to support the loads. 13 sections will be provided for the Police transfer case files. The Police area now contains 14 sections, the new plan adds 53 additional units. (see attached drawing) Units will be 8' tall, either 15" or 30" deep, either 39" or 52" long, with 7 adjustable particle board shelves, including the dust cover. All existing material will be re -used_ All units will be anchored to the floor, and either have overhead earthquake bracing or will be secured in some way, per engineering direction. 3. Prior to the move and assembly, Easy Up will secure the necessary building permits for the construction of these shelving units. Our permit will attest to the structural integrity and installation of the system. Fire protection, ADA, special inspections, or any other issues that may arise as a result of this installation will The responsibility of the City of Tukwila. Storage and Material Handling SPecialists CONFIDENTIAL AND PROPRIETARY 1. Normal terms are cash or net 15 days with approved credit. 2. Materials are quoted FOS EasyUp, Tukwila, excluding any applicable taxes, unless otherwise specified: 3. Minimum order, $50.00. 4. A 25% Restocking fee is assessed for canceled orclers that have been pulled and return of normally stacked materials. 5. Special order product is non- retumable. 6. Quote is valid for 30 days. 7. Pricing for used material is based upon stock on hand at the tiro of quotation and is subject to change without notice. Easy Up o'.:. w Systems is a division of Engineered Products, a Pape Company Page 2 The drawings and subsequent layouts are best estimated from building information provided to date, and are subject to field inspection. Proposed layouts and structural engineering are subject to review and correction by the City of Tukwila. Pricing will be adjusted accordingly, of course. Your pre -tax price for the goods and services described above: City file area Take -down, move, re- install old and new units $21,433.00 Police area: Take -down, move, re- install old and new units $18,022.00 Combined engineering and permit processing: 1.500.00 (Actual City of Tukwila charges not included) TOTAL: $40,955.00 Thank you for the opportunity to be of assistance on this project. oger H. Stuessi, Sales Manager Easy Up Storage Systems Accepted by (206) 394 3331 Direct (206) 368 -0437 Fax Direct The: (206) 915 -9455 Cell roger @easyupusa.com Date: February 18, 2009 FINANCE AND SAFETY COMMITTEE Meeting Minutes February 3, 2009, 5:00 p.m.; Conference Room #3 City of Tukwila Finance and Safety Committee PRESENT Councilmembers: Pam Linder, Chair; Joe Duffle and De'Sean Quinn Staff: Shawn Hunstock, Jim Morrow, Barbara Saxton, Christy O'Flaherty, Mary Miotke, Lori Sutter, Rhonda Berry and Kimberly Matej Guests: Chuck Parrish CALL TO ORDER: Chair Linder called the meeting to order at 5:05 p.m. I. PRESENTATIONS No presentations. II. BUSINESS AGENDA A. Amendments to Gambling Tax Ordinance: Charitable and Non Profit Oranizations Staff is seeking full Council approval of to amend the City's current Gambling Tax Ordinance No. 2150 to expand the definition of eligible non profit and charitable organizations. Currently, Ordinance No. 2150 waives the gambling tax for charitable and non profit organizations located within the City of Tukwila. The amendment will expand the eligibility requirements of charitable and non profits to include organizations that provide services to the Tukwila community, rather than limiting it to only those organizations located within City limits According to the amendment, the gambling tax is waivered when the non profit or charitable organization donates at least 70% of the tax due to charitable or non profits serving the City of Tukwila. Additionally, the amendment will reference Revised Code of Washington (RCW) 9.46.0209, the state legislature's definition of the term charitable nonprofit organization, which is currently not included in the Tukwila Municipal Code. The reference is recommend by the City Attorney and is intended to bring greater clarity to the term charitable nonprofit organization. Delay to full Council until representatives from Jaycees are able to attend a Committee meeting in which information as set forth in the ordinance amendment can be clarified. RETURN TO COMMITTEE AT A LATER DATE. B. Records Storage Facility Lease This item is returning to Committee from the January 20 Finance Safety Committee meeting. Staff is seeking full Council approval to enter into a lease contract with Sabey Corporation in an amount not to exceed $311,268 (terms to be negotiated) for a five -year lease of a record storage facility at Intergate.East Building 1 in Tukwila. Additional funding is requested in the amount of approximately $72,000 for shelving, fence and gates needed for the facility distributed as follows: $41,783 to Easyup Storage Systems for shelving work. Approximately $30,000 for fencing and gates, vendor to be determined. This leased facility will serve as the new location for the storage of City records. The current location at 12026 42n Avenue South is inadequate in storage capacity and lacks improved amenities such as fire protection. The new facility will allow for 24 -hour accessibility as well as the protected (i.e.: security and Finance Safety Committee Minutes February 3, 2009 Paae 2 fire) storage of vital City and Police Department records and evidence storage. Funding for the annual lease, shelving and fence costs will be taken from the City's 303 Fund. UNANIMOUS APPROVAL. FORWARD TO FEBRUARY 9 COW FOR DISCUSSION. C. Recommendation for Armored Car Service According to current Finance Department Policy, when an unbudgeted expenditure over $5,000 is going to be made, staff must bring the item forward to the respective Council Committee for approval prior to purchase. With that consideration, staff is seeking Committee approval to begin implementation of armored car service for delivery of daily City deposits. Armored car service will provide increased security and efficiency as well as reduce costs relative to the City's current method of employee delivered bank deposits. Annual armored car service for five locations (City Hall, Tukwila Community Center, Foster Golf Course, Tukwila Pool and Fire Station 51) will cost $16,808. It is expected that this unbudgeted amount for service will be absorbed through the existing operations budget for each effected department; however, funding may be considered during the budget's mid biennium adjustment period. UNANIMOUS COMMITTEE APPROVAL FOR IMPLEMENTATION. III. MISCELLANEOUS Meeting adjourned at 5:34 p.m. Next meeting: Tuesday, March 3, 2009 5:00 p.m. Conference Room #3 Committee Chair Approval Minutes by KAM. Reviewed by SH EB. FINANCE AND SAFETY COMMITTEE Meeting Minutes January 21, 2009, 5:00 p.m.; Conference Room #3 City of Tukwila Finance and Safety Committee PRESENT Councilmembers: Pam Linder, Chair; and De'Sean Quinn Absent: Joe Duffle Staff Shawn Hunstock, Jim Morrow, Barbara Saxton, Rebecca McGregor, Bob Giberson, Dave Haynes and Kimberly Matej Guests: Chuck Parrish CALL TO ORDER: Chair Linder called the meeting to order at 5:09 p.m. I. PRESENTATIONS No presentations. II. BUSINESS AGENDA A. A Resolution Establishing a City Clerk's Office Chance Fund Level Staff is seeking full Council approval of a resolution that will establish a change fund in the amount of $100.00 for the City Clerk's Office. The addition of the change fund is needed for implementation of a new cashiering system that will increase operational efficiency and improve customer service. This will require the repeal of Resolution No. 1664. UNANIMOUS APPROVAL. FORWARD TO JANURY 26 COW FOR DISCUSSION. B. Records Storaee Facility Rental Committee members expressed their knowledge of the City's need for a new records storage facility. Members are in agreement that there is a need to store these records in a safe, accurate and organized location. However, they have asked staff to make several changes to the informational memo presented at Committee and return at a later date for approval. Committee Chair Linder suggested that once the current records facility is vacated (old fire station located in Allentown) it might serve as a potential location for an artists' loft. RETURN TO FINANCE SAFETY COMMITTEE ON FEBRUARY 3, 2009. III. MISCELLANEOUS Meeting adjourned at 5:39 p.m. Next meeting: Tuesday, February 3, 2009 5:00 p.m. Conference Room #3 P s Committee Chair Approval Minutes by KAM. 1 CAS NUMBER: 09-038 CA I'EGORY SPONSOR SPONSOR'S SUMMARY REVIEWED BY COUNCIL AGENDA SYNOPSIS Meeting Date 03/23/09 04/06/09 09-03B Discussion Motion Resolution Mtg Date 03/23/09 Mtg Date 04/06/09 Mtg Date Prepared by 1 Mayor's review J M T) A.Aa" JM ITEM INFORMATION ORIGINAL AGENDA DATE: MARCH 23, 2009 AGENDA ITEM TITLE Tukwila Pond Alum Injection Aeration Project Consultant Agreement with Tetra Tech, Inc. Mtg Date Initials Ordinance L Bid Award Public Hearing Li Other Council Ma Adm Svcs DCD Finance n Fire Legal P&R Police ®PW The contract will provide final design of the Alum Injection and Aeration Project for the Tukwila Pond. The project will provide an alum injection and aeration system that will remove phosphorus, increase oxygen content and reduce algal blooms in the pond. Tetra Tech began the evaluation and preliminary design and this contract will finalize design and prepare the project to be bid for construction. Council is being asked to approve the contract with Tetra Tech in the amount of $27,998.00. Li COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. 1 I Parks Comm. Planning Comm. euncil review ri) Mtg Date Mtg Date Mtg Date DATE: 03/10/09 RECOMMENDATIONS: SPONSOR /ADMIN. Public Works COMMIF11 E Unanimous Approval; Forward to Committee of the Whole COST IMPACT FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED $27,998.00 $181,000.00 Fund Source: 301 PARKS TRAILS (PAGE 54, 2009 CIP) Comments: MTG. DATE 03/23/09 04/06/09 MTG. DATE 03/23/09 04/06/09 RECORD OF COUNCIL ACTION ATTACHMENTS Informational Memorandum dated 03/03/09 Vicinity Map Project Drawing Consultant Agreement with Scope of Work and Fee Minutes from the Utilities Committee meeting of 03/10/09 ITEM No. v APPROPRIATION REQUIRED $0.00 TO: ANALYSIS RECOMMENDATION City of Tukwila INFORMATIONAL MEMORANDUM Mayor Haggerton Utilities Committee FROM: Public Works Director(Vt DATE: March 3, 2009 SUBJECT: Tukwila Pond Alum Injection Aeration Project Project No: 03 -PK10 Consultant Agreement for Final Design Services ISSUE Approve the Consultant Agreement for Final Design Services with Tetra Tech, Inc. BACKGROUND Jim Haggerton, Mayor The Tukwila Pond Concept Plan, approved by Council in 2006, called for improvements to water quality as well as wildlife habitat and public amenities. In 2007, Tetra Tech was approved under Contract No. 07 -086 to perform lake management evaluation and preliminary design services. This contract resulted in the design of an alum injection and aeration system to remove phosphorus, increase oxygen content, and reduce algal blooms in the pond. Tetra Tech's existing contract has expired and cannot be supplemented; therefore, a new contract for final design services has been drafted. The new agreement will provide final plans, technical specifications, permits and bidding support for $27,998.00. City staff will apply for permits and package the documents for bidding. The proposed scope and fee for final design services is reasonable and within the budget of $181,000.00. The remaining budget will be used for park improvements. Construction is proposed for 2009 and the alum injection and aeration system will include installation of an underground storage tank, pumps and distribution lines. The system will release small doses of alum from May through October when the phosphorus levels are highest. Approve the contract with Tetra Tech, Inc. in the amount of $27,998.00 for the Tukwila Pond Project and consider this item at the March 23, 2009 Committee of the Whole meeting and subsequent April 6, 2009 Regular meeting. Attachments: Vicinity Map Project Drawing Consultant Agreement P:\PROJECTS\A- PK Projects \03PK10 Tukwila Pond\Info Memo Tukwila Pond Tetra Tech Final Design gl.doc Southcenter Square TUKWILA POND A Vicinity Map 809 ft CityGIS Copyright 2006 All Rights Reserved. The information contained herein is the provietary property of the contributor supplied under license and may not be approved except as licensed pt' Digital Map Products. UNDERGROUND UTILITY vAULI W/ AIR SCC (EYUL5 HE SEi56P r HOPE ALMA BRANCH (001) SYSTEM, DIFFUSER AERATION •SIDE (TYP) TUKWILA POND L WATER .LEVEL 18.44' JUNE 27. 2007 O BOLLAR0S PUBLIC WORKS DEPT. SITE MAP 0 50 100 150 i00 SCALE: 1" 50' ENGINEERING STREETS- WATER SEWER PARKS- BUILDING- TETRA TECH 1920 50 Avenue, SolIe 550 WA 96101 Phone 06) 028 9655 Fax (206) 1289520 TUKWILA POND DETAILED SITE PLAN r)C0 S=P0001 pP A SITE FROM sTaANDEa eLw SECOND W S A205 AREA PUB RESTROOM 0 000 VAULT STALLATI AREA 00 L IN ON EU600 0 0UVBED x000 00012600 0 AND uR <I U Ow.T°ROS0STEM Ox 50 02 5LTPUMP A00I000 SAAUP ND .LIM ECTORS SE0x. RE FON 019. GENERAL AUGNMENI PURPOSES ONLY. PIE ACTUAL EuMER gRECTOEn TO BE WENN A 25 FOOT OFFSET IN u RATES MUST MEET A 22150400 A.A.. OF C SYSTEM L UMTC FOR 50S CW 0110 (5) SYSIEN (ALUM E INSTALLED FOR NR SYSTEMS). T HE AIR E ERATCN UNITS ARE D TO E T MTEU. 0 E 000.0 S0 0014 0 0 0 0 0 0 flIS 00 00 00E0 500 0x0 TWO AIR COMPRESSORS INJECTION B ALUM TEN. (AIR I REQUIRED F. ALUO INJECTION UNITS TO DIFUSE ME ALUM) A SPOILED SE APVUEDON A�6 -uONTI InlEavu FRDM 012011 UNITS ARE TD eE IN 15000 0 2 02" A USED FOR EACH ALUM 1111.01.1 OF SAE 10N UNIT INSTALLED. 510 BE METERING PUMPS ELECTED MUST MEET PUMPING AND CORROSION RESISTANCE STANDARDS FOR ALUU. CONTRACTOR ST CERTIFY PIAT PUMP MEETS ALL OUALITY CONTROL STANDARDS FOR ALUM AND MUST EPEO CA TO OR RENEW AND CCEPT. PRIOR TO NSTALUPOu 0 ALL PNNG/NBNG INSTALLED IN POND CH ALUM SBf-xE CE 0151 11 ON MUST E E EERIER HEAVYSET AERATION 000 ((2000) NAPE ENGINEER APPROV x SYSTEM. El AERATOR SYSTEM DIFFUSERS -)--)—ALUM AIR LINES (FOR NES ALUU INtciORS) —AERAPON SYSTEM FrEND ALUM INJECTOR UNITS STAGING AREAS ACCESS ROUTE 4 w O CONSULTANT AGREEMENT FOR FINAL DESIGN SERVICES THIS AGREEMENT is entered into between the City of Tukwila, Washington, herein -after referred to as "the City and Tetra Tech, Inc., hereinafter referred to as "the Consultant in consideration of the mutual benefits, terms, and conditions hereinafter specified. 1. Project Designation. The Consultant is retained by the City to perform final design services in connection with the project titled Tukwila Pond Alum Infection Aeration System. 2. Scope of Services. The Consultant agrees to perform the services, identified on Exhibit "A" attached hereto, including the provision of all labor, materials, equipment and supplies. 3. Time for Performance. Work under this contract shall commence upon the giving of written notice by the City to the Consultant to proceed. The Consultant shall perform all services and provide all work product required pursuant to this Agreement within 270 calendar days from the date written notice is given to proceed, unless an extension of such time is granted in writing by the City. 4. Payment. The Consultant shall be paid by the City for completed work and for services rendered under this Agreement as follows: A. Payment for the work provided by the Consultant shall be made as provided on Exhibit "B" attached hereto, provided that the total amount of payment to the Consultant shall not exceed $27,998 without express written modification of the Agreement signed by the City. B. The Consultant may submit vouchers to the City once per month during the progress of the work for partial payment for that portion of the project completed to date. Such vouchers will be checked by the City and, upon approval thereof, payment shall be made to the Consultant in the amount approved. C. Final payment of any balance due the Consultant of the total contract price earned will be made promptly upon its ascertainment and verification by the City after the completion of the work under this Agreement and its acceptance by the City. D. Payment is provided in this section shall be full compensation for work performed, services rendered, and for all materials, supplies, equipment and incidentals necessary to complete the work. E. The Consultant's records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City and state for a period of three (3) years after final payments. Copies shall be made available upon request. 1 5. Ownership and Use of Documents. All documents, drawings, specifications and other materials produced by the Consultant in connection with the services rendered under this Agreement shall be the property of the City whether the project for which they are made is executed or not. The Consultant shall be permitted to retain copies, including reproducible copies, of drawings and specifications for information, reference and use in connection with the Consultant's endeavors. The Consultant shall not be responsible for any use of the said documents, drawings, specifications or other materials by the City on any project other than the project specified in this Agreement. 6. Compliance with Laws. The Consultant shall, in perfoiiiiing the services contemplated by this Agreement, faithfully observe and comply with all federal, state, and local laws, ordinances and regulations, applicable to the services to be rendered under this Agreement. 7. Indemnification. The Consultant shall indemnify, defend and hold harmless the City, its officers, agents and employees, from and against any and all claims, losses or liability, including attorney's fees, arising from injury or death to persons or damage to property occasioned by any negligent act, omission or failure of the Consultant, its officers, agents and employees, in performing the work required by this Agreement. With respect to the perform- ance of this Agreement and as to claims against the City, its officers, agents and employees, the Consultant expressly waives its immunity under Title 51 of the Revised Code of Washington, the Industrial Insurance Act, for injuries to its employees, and agrees that the obligation to indemnify, defend and hold harmless provided for in this paragraph extends to any claim brought by or on behalf of any employee of the Consultant. This waiver is mutually negotiated by the parties. This paragraph shall not apply to any damage resulting from the sole negligence of the City, its agents and employees. To the extent any of the damages referenced by this paragraph were caused by or resulted from the concurrent negligence of the City, its agents or employees, this obligation to indemnify, defend and hold harmless is valid and enforceable only to the extent of the negligence of the Consultant, its officers, agents and employees. 8. Insurance. The Consultant shall secure and maintain in force throughout the duration of this contract comprehensive general liability insurance, with a minimum coverage of $500,000 per occurrence and $1,000,000 aggregate for personal injury; and $500,000 per occurrence/ aggregate for property damage, and professional liability insurance in the amount of $1,000,000 per occurrence and annual aggregate. Said general liability policy shall name the City of Tukwila as an additional named insured and shall include a provision prohibiting cancellation of said policy except upon thirty (30) days prior written notice to the City. Certificates of coverage as required by this section shall be delivered to the City within fifteen (15) days of execution of this Agreement. 9. Independent Contractor. The Consultant and the City agree that the Consultant is an inde- pendent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither the Consultant nor any employee of the Consultant shall be entitled to any benefits accorded City employees by virtue of the services provided under 2 this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to the Consultant, or any employee of the Consultant. 10. Covenant Against Contingent Fees. The Consultant warrants that they have not employed or retained any company or person, other than a bonafide employee working solely for the Consultant, to solicit or secure this contract, and that they have not paid or agreed to pay any company or person, other than a bonafide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award or making of this contract. For breach or violation of this warrant, the City shall have the right to annul this contract without liability, or in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, color, national origin, religion, creed, age, sex or the presence of any physical or sensory handicap in the selection and retention of employees or procurement of materials or supplies. 12. Assignment. The Consultant shall not sublet or assign any of the services covered by this Agreement without the express written consent of the City. 13. Non Waiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 14. Termination. A. The City reserves the right to terminate this Agreement at any time by giving ten (10) days written notice to the Consultant. B. In the event of the death of a member, partner or officer of the Consultant, or any of its supervisory personnel assigned to the project, the surviving members of the Consultant hereby agree to complete the work under the terms of this Agreement, if requested to do so by the City. This section shall not be a bar to renegotiations of this Agreement between surviving members of the Consultant and the City, if the City so chooses. 15. Attorneys Fees and Costs. In the event either party shall bring suit against the other to enforce any provision of this Agreement, the prevailing party in such suit shall be entitled to recover its costs, including reasonable attorney's fees, incurred in such suit from the losing party. 3 16. Notices. Notices to the City of Tukwila shall be sent to the following address: DATED this Jim Haggerton, Mayor City Clerk City of Tukwila 6200 Southcenter Boulevard Tukwila, WA 98188 Notices to Consultant shall be sent to the following address: Harry Gibbons, Ph.D. Tetra Tech 1420 Fifth Avenue, Suite 550 Seattle, WA 98101 17. Integrated Agreement. This Agreement, together with attachments or addenda, represents the entire and integrated Agreement between the City and the Consultant and supersedes all prior negotiations, representations, or agreements written or oral. This Agreement may be amended only by written instrument signed by both the City and the Consultant. day of 2009 CITY OF TUKWILA CONSULTANT Attest /Authenticated: Approved as to Foini: By: Printed Name: Harry Gibbons Title: Environmental Services Lead, Tetra Tech, Inc. Christy O'Flaherty, CMC, City Clerk Office of the City Attorney 4 Background Exhibit A. Scope of Work February 20, 2009 Final Plans and Specifications for Alum Injection System to Improve Water Quality at Tukwila Pond The City of Tukwila is working on a plan for public access, wildlife habitat, and water quality improvements to Tukwila Pond. The City is currently planning to install an alum- aeration injection system in the pond as part of the lake water quality treatment plan to reduce phosphorus concentrations in the pond. Tukwila Pond Park (on the west side of the pond) indicated problems with high phosphorus levels, low dissolved oxygen, and high temperatures during the summer months in particular. Algal blooms occur every year in late summer and small fish kills have been observed in some years. The City is contracting with Tetra Tech, Inc. (referred to as the Consultant) to finalize plans, specifications and construction documents for the alum- aeration injection system. Tasks 1. Final Stamped Plans Original plan layouts and alignments did not include survey or review of utility locations. The Consultant will develop final stamped plans based on the site utility surveys to be provided by the City of Tukwila. It is assumed that no major changes to the structure location and alum and aeration line alignments will be perfoiiried due to utility location surveys. If the location of the structure or alignments needs to be moved entirely to a new position or alignment due to utility or landscaping requirements, then this work would be in addition to the level of effort assumed for this task to develop final plans. 5 sets of FINAL stamped plans (24" x 36 will be provided to the City. 2. Draft and Final Specifications The Consultant will develop a set of Draft and Final Specifications using CSI format to be provided to the City of Tukwila. The City will provide an example public works project (preferably utility vault installation) contract with CSI specifications for reference to the consultant. Development of the specifications will include development of supplemental specifications, and technical special provisions, as necessary. The consultant will submit (1 MS Word 2003 and 1 PDF electronic copies) the Draft Specifications for review by the City, who will provide written comments for inclusion into the Final Specifications. The Consultant will provide (1 MS Word 2003 and 1 PDF electronic copies) of Final Specifications upon review and correction. 3. Construction Contract Bid Support The Consultant will provide supplemental documents and services to aid the City in Bid and Award of the Construction Contract. These items include the following: 5 Deliverables a. Revised Engineer's Cost Estimate b. Blank Bid Item and Quantity List c. Bidder Qualifications Summary Development Review 4. Permit Technical Support The Consultant will provide 1 days (4 hours 2 hours engineer, 1 hour senior biologist, 1 hour project engineer) of time to support development of the permit application, and responses to permit questions. 5. Construction Management Support (Optional ON -Call) The Consultant may provide on -call support to the City during construction relative to addressing contractors questions related to implementation of construction design and specifications or proposed change order review. 1. Final Stamped Plans 5 sets of 24" x 36" full plan sheets. 2. Draft Final Specifications MS Word 2003 3. Draft Final Engineer's Cost Estimate 4. Draft Final Bid Item and Quantity List 5. Draft Final Bidder Qualifications Summary Schedule The work will be carried out in April through July 2009. 1. Final Stamped Plans 30 Calendar Days (CDs) from NTP (assume City providing utility survey w/ NTP) 2. Draft Specifications, Engineer's Cost Estimate, Bid Item and Quantity List, Bidder Qualifications Summary 60 CDs from NTP (assume City 14CDs for City Plan Review and Comment) 3. Draft Specifications, Engineer's Cost Estimate, Bid Item and Quantity List, Bidder Qualifications Summary 60 CDs from NTP (assume City 14CDs for City Plan Review and Comment) 6 Exhibit B February 20, 2009 Table 1. Tukwila Pond Alum Injection Aeration System Final Plans, Specifications, Permitting and Construction Contracting Technical Support Cost Estimate Tukwila Pond Final Plans Specifications SUMMARY Task 1 Final Stamped Plans Task 2 DRAFT FINAL Specifications Task 3 Contract Bid Support Task 4 Permit Support Task 5 Construction Management Support (optional task as on -call) Labor with OA: Other Direct Costs: Subtotal: Cost $3,872 $20,456 $1,828 $1,000 $0 $27,150 $842 $27,998 7 UTILITIES COMMITTEE Meeting Minutes March 10, 2009 5:00 p.m. Conference Room #1 PRESENT Councilmembers: Kathy Hougardy, Chair; Pam Linder, and Dennis Robertson Staff: Frank Iriarte, Bob Giberson, Pat Brodin, Sandra Whiting and Kimberly Matej CALL TO ORDER: Committee Chair Hougardy called the meeting to order at 5:02 p.m. I. PRESENTATIONS No Presentations. City of Tukwila Utilities Committee II. BUSINESS AGENDA A. Tukwila Pond Alum Iniection Aeration Proiect Staff is seeking full council approval of a consultant agreement in the amount of $27,998 with Tetra Tech, Inc, for final design services for the Tukwila Pond Alum Injection Aeration System. The alum injection and aeration system will remove phosphorus, increase oxygen and reduce algae blooms in the Pond. The services provided through this consultant agreement will include final plans, technical specifications, permits and bidding support. Staff provided Committee members with a brief background and update of the Tukwila Pond project, explaining that Tetra Tech has previously performed a feasibility study, lake management evaluation and preliminary design services. This work resulted in the design of an alum injection and aeration system for the Pond which will be finalized as stated above through this consultant agreement. Committee members spent some time discussing this project and the cost of this agreement relative to the economic distress being experienced throughout the nation and possible implications on local budgeting. The Committee acknowledged concerns of future budget constraints, but also recognized that moving forward with this consultant agreement for final design would not imply a commitment to proceed with construction if budget reductions become necessary. UNANIMOUS APPROVAL. FORWARD TO MARCH 23 COW FOR DISCUSSION. B. 2009 Solid Waste Rate Increase Staff reported on solid waste and recycling rate increases that will go into effect April 1, 2009. The City's current agreement with Allied Waste of Kent /Republic Services, Inc. which is valid through March 30, 2012, allows for rate adjustments on an annual basis by an amount equal to an 80% change in the Consumer Price Index (CPI). For 2009, the service only portion of the rates will increase by 3.08 Committee members requested that the Solid Waste and Recycling Rates memo included in the Committee agenda packet be distributed to all Councilmembers. INFORMATION ONLY. III. MISCELLANEOUS After a brief discussion about the potential of assessing a utility tax on solid waste, the Committee requested that staff prepare a memo with the following information: The amount (if any) neighboring jurisdictions are charging for a solid waste utility tax CAS NUMB KR: R: S SR's SUMMARY RI RI•, \'1I BY Fund Source: Comments: MTG. DATE 03/23/09 1 Meeting Date 03/23/09 23 e n COW Mtg. Utilities Cmte COUNCIL AGENDA SYNOPSIS Initials Prepared by 1 Nlayor s review Council review JP I- I EC I ITEM INFORMATION I ORIGINAL AGI ;ND,\DATE: MARCH 23, 2009 A(;I.NU.\ hrI. :NITITI,F, Review of Planning Commission Recommended Shoreline Master Program C.A.11? ;GOR1' Di cession 1 Motion Resolution U Ordinance LJ Bid Award U Public Hearing 1 1 Other Alt; Date 03/23/09 Mg Date kitg Date At Date tlltg Date Altg Date Mtg Date Si )NSOR Council Mayor f Adm Svcs DCD 1 1 Finance Fire 1 'Legal 1 1 P&R n Police 1 1 Plv The Planning Commission completed its review of the Shoreline Master Program (SMP) on February 5, 2009. this document is an update of the City's current SMP which was adopted in 1974. The Council is being asked to review the Planning Commission revisions and concur or make additional changes prior to adoption. CA &P Cmte Arts Comm. n F &S Cmte Parks Comm. 11 1 Transportation Cmte Planning Comm. DATE: Community Affairs and Parks Committee deferred review to COW RECOMMENDATIONS: SPONSOR /ADMiN. Department of Community Development Co;\IMIYIm CAP deferred review to Committee of the Whole COST IMPACT FUND SOURCE EXP1 :NDI'1U1Zl? RISQUIR1?D AMOUNT BUDGETED $N /A APPROPRIATION REQUIRED MTG. DATE I RECORD OF COUNCIL ACTION 7/24/08 Joint City Council /Planning Commission briefing on staff recommended SMP 03/23/09 C.O.W. briefing on Planning Commission Recommendations ATTACHMENTS Informational Memorandum dated 3/18/09 *Please bring the blue Shoreline Master Program notebooks to the meeting ITEM No. TO: City of Tukwila INFORMATIONAL MEMORANDUM Mayor Haggerton Committee of the Whole FROM: Jack Pace, Director, Department of Community Developme, DATE: March 18, 2009 SUBJECT: Planning Commission Recommended Shoreline Master Program ISSUE Jim Haggerton, Mayor The City Council, sitting as the Committee of the Whole will begin review on March 23, 2009 of the Planning Commission Recommended Shoreline Master Program (SMP). BACKGROUND Review of the Draft Shoreline Master Program Update began on July 24, 2008 with a joint City Council /Planning Commission briefing on the major aspects of the proposed program. The Planning Commission then met over the next six months during which it reviewed the document in detail, held three Open Houses and conducted a public hearing on August 2, 2008 that was continued to October 9, 2008 to allow additional time for public review and comment of the document. The Planning Commission met on December 10 and 11, 2008 and January 15, 2009 to make decisions on revisions to the draft document and on February 5, 2009 approved a Shoreline Master Program to forward to the Council for its review. DISCUSSION I wanted to provide you with brief summary of where we've been and what lies ahead with the review process: We continue to work with Department of Ecology staff on issues related to the SMP, including permitted uses in the shoreline environment, shoreline restoration and public access. Public testimony identified a number of issues such as public access requirements, buffer widths, nonconforming uses and structures. Many of these have been addressed through Planning Commission approved revisions to the staff draft document, although not all property owners agreed that the revisions fully addressed their concerns. After Council adoption, the SMP must be reviewed and approved by the Department of Ecology. It may be that Ecology will disagree with certain aspects of our program and request revisions in order to receive Ecology approval. We will do our best to identify those issues ahead of time so that the Council can decide whether to modify the Planning Commission approved document before adopting and sending it to Ecology. CL Page 1 of 2 P: \Long Range Projects \Shoreline \Council Review \COW InfoMemo 03/18/2009 11:37:00 AM Committee of the Whole Informational Memo March 18, 2009 We would appreciate it if the Council could identify specific issues they would like to review so that we can identify a meeting date where that issue would be discussed. This will allow us to have the appropriate staff member available at the meeting. RECOMMENDATION Information Only. ATTACHMENTS Please bring your Shoreline Master Program Update Notebooks CL Page 2 of 2 P: \Long Range Projects \Shoreline \Council Review\ Revised 3 -18 -09 COW Memo 03/18/2009 11:37:00 AM CATEGORY SPONSOR SPONSOR'S SUMMARY MTG. DATE 03/09/09 3/23/09 1 Qe1- 0 31 EXPENDITURE REQUIRED COUNCIL AGENDA SYNOPSIS Meeting Date 03/09/09 03/23/09 $33,653.73 $75,000.00 Fund Source: 402.02 SEWER FUND (PAGE 122, 2009 CIP) Comments: MTG. DATE I 03/09/09 1 03/16/09 Council meeting cancelled. 1 03/23/09 Initials Prepared by 1 Mayor's review Council review ITEM INFORMATION Discussion Motion Resolution Ordinance Mtg Date 03/09/09 Mtg Date Mtg Date Mtg Date Council Mayor Adm Svcs DCD Finance 1 ORIGINAL AGENDA DA'1 E: MARCH 9, 2009 1 CAS NUMBER: 09-031 AGENDA ITEM TITLE Bid Award for 2009 Sewer Infiltration Inflow Project RECORD OF COUNCIL ACTION ATTACHMENTS Informational Memorandum dated 2/17/09 Bid Opening Results Vicinity Map Minutes from the Utilties Committee meeting of 2/24/09 ITEM No. Bid Award Public Hearing Other Mtg Date 3/23/09 Mtg Date Mtg Date Fire Legal P&R Police PW This project will repair four sewer manholes due to concrete corrosion. Nine contractors from the MRSC Small Works Roster were asked to submit quotes and two firms responded on February 15, 2009. The low bid of $33,653.73 was from Brike Excavating, who has previously worked for the City with satisfactory results. The Council is being asked to award the contract to Brike Excavating Utilities, LLC. Transportation Cmte Planning Comm. REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Utilities Cmte Arts Comm. Parks Comm DATE: 02/ 24/ 09 RECOMMENDATIONS: SPONSOR /ADMIN. Public Works COMMITTEE Unanimous Approval; Forward to Committee of the Whole COST IMPACT FUND SOURCE AMOUNT BUDGETED APPROPRIATION REQUIRED $0.00 BUDGET attachments: Bid Results Vicinity Map City of Tukwila P:IPROJECTS\A- SW Projects109sw01 I&I 20091Info Memo 021709.doc INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Utilities Committee FROM: Public Works Director DATE: February 17, 2009 SUBJECT: 2009 Sewer Infiltration Inflow Project Project 09 -SW01 Bid Award ISSUE Award bid to Brike Excavating Utilities, LLC for four manhole repairs under the 2009 I I Project. BACKGROUND Four manholes are to be rehabilitated due to concrete corrosion. Nine contractors from the MRSC Small Works Roster were asked to submit price quotes to the City for four manhole repairs. Only two firms provided price quotes to the City for the projects. Brike Excavating had the low quote of $33,653.73, including sales tax, bonding and insurance. ANALYSIS Brike Excavating has done work for the City of Tukwila in the past and the quality of their work has been satisfactory. Their quote of $33,653.73 is reasonable based on the scope of work. Quote Results Estimate Budget Construction $33,653.73 $40,000.00 $75,000.00 Contingency 10% 3.365.37 4,000.00 0.00 Total $37.019.10 $44.000.00 $75.000.00 Remaining budget will be used on additional 2009 Sewer I &I projects later in the year. Jim Haggerton, Mayor RECOMMENDATION Approve the contract with Brike Excavating in the amount of $33,653.73 for the 2009 I I Manhole Repairs and consider this item at the March 9, 2009 Committee of the Whole meeting and subsequent March 23, 2009 Special Meeting (due to cancellation of March 16, 2009 Regular Meeting). 2009 Sewer Infiltration Inflow Project Project 09 -SW01 Mike Cusick, PE 1 'Manhole 39049 2'Manhole T -12 3'Manhole 390410 4 Manhole 390411 P: \PROJECTS\A- SW Projects \09sw01 I &I 2009 \BID TAB 09SW -01 sb BID RESULTS February 15, 2009 BRIKE SALES TAX BASE BID 9.0% TOTAL $19,231.661 $1,730.851 $20,962.511 $1,400.001 $126.001 $1,526.001 $5,336.661 $480.301 $5,816.961 $4,906.661 $441.60 $5,348.26 $33,653.73 PIVETTA SALES TAX BASE BID 9.0% TOTAL $43,361.001 $3,902.491 $47,263.49 $5,329.001 $479.611 $5,808.61 $12,506.001 $1,125.541 $13,631.54 $18,241.001 $1,641.69 $19,882.69 $86,586.33 2009 I & I Program Map 11664 44th Avenue south Foster Green Apartments UTILITIES COMMITTEE Meeting Minutes February 24, 2009 5:00 p.m. Conference Room #1 PRESENT Councilmembers: Kathy Hougardy, Chair; Pam Linder, and Dennis Robertson Staff: Jim Morrow, Bob Giberson, Mike Cusick, Gail Labanara and Kimberly Matej CALL TO ORDER: Committee Chair Hougardy called the meeting to order at 5:03 p.m. I. PRESENTATIONS No Presentations. H. BUSINESS AGENDA A. 2009 Sewer Infiltration Inflow Bid Award, Staff is seeking full Council approval to award a bid in the amount of $33,653.73 to Brike Excavating and Utilities, LLC for the repair of four manhole covers. This program, which usually takes place on an annual basis, identifies stormwater inflow and groundwater infiltration into sewer lines. Sewer mains are smaller than stormwater lines and cannot handle a larger load of increased water and will deteriorate on a faster basis. The program did not take place in 2008 due to an overrun in the Westfield Sewer Project; additional funding needed for this project was taken from the infiltration and inflow line item. The 2009 repairs include four manholes which require repair due to water corrosion. The repair will include the concrete structure in the manhole, and is more cost efficient than replacement. UNANIMOUS APPROVAL. FORWARD TO MARCH 9 COW FOR DISCUSSION. B. 2008 4th Quarter Report The Committee reviewed the status of program goals as outlined in the 2008 4` Quarter Report, and asked clarifying questions as appropriate. INFORMATION ONLY. HI. MISCELLANEOUS Meeting adjourned at 5:15 p.m. Next meeting: Tuesday, March 10, 2009 5:00 p.m. Conference Room No. 1. 1 Committee Chair Approval Minutia by KAM. Reviewed by GL. City of Tukwila Utilities Committee CAS NUMBER 09-035 Ac ;r.ND.\ Adoption of identify theft prevention program. V I E N( ;ORY Discussion Motion ALtg Date 03/09/09 Altg Date I S )NS( )It Council Mayor n Adm Svcs SP oNSOR' Su mm EXPI',NDI'I'URI: Rl?OUIR1?D Fund Source: N/A Cotnments: N/A MTG. DATE 03/09/09 03/23/09 COUNCIL AGENDA SYNOPSIS Initialr ITEM NO. Meetth Date Prepared by I lllayor't review 1 Council review 03/09/09 23/09 03/23/09 SH ITEM INFORMATION 1 ORIGINA], AGENDA DATE: MARCH 9, 2009 Resolution I Mtg Date 3/23/09 Altg Date C Ordinance Bid Award Mtg Date Public Hearing Other *dig Date Illtg Date DCD Finance n Fire Legal P &R Police PMY/ The city is required to adopt an identity theft detection and prevention program according to the Federal Trade Commission's Red Flags Rule. The requirements specifically apply to City utility accounts, but also apply to any account the City maintains where there is a risk of potential identity theft. The Council is being asked to consider and adopt the resolution and associated program. AX,'I.D BY COW Mtg. CA &P Cmte F &S Cmte n Transportation Cmte n Utilities Cmte 1 1 Arts Comm. Parks Comm. n Planning Comm. DATE: 3/3/09 RECOMMENDATIONS: SPONSOR /ADMIN. Adoption of Ordinance COMMITTEE Unanimous Approval; Forward to Committee of the Whole COST IMPACT FUND SOURCE AMOUNT BUDGETED MTG. DATE RECORD OF COUNCIL ACTION 03/09/09 FORWARD TO 3/23/09 SPECIAL MEETING ATTACHMENTS Informational Memorandum dated 2/18/09 Resolution in draft form Exhibit A Identity Theft Prevention Program Memorandum from Shelley Kerslake Shawn Hunstock dated 2/18/09 Minutes from the Finance and Safety Committee Meeting of 3/3/09 RESOLUTION IN FINAL FORM APPROPRIATION REQUIRED City of Tukwila Washington Resolution No. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, APPROVING AND ADOPTING AN IDENTITY THEFT PREVENTION PROGRAM. WHEREAS, the City has a water -sewer utility providing water and /or sewer utility services pursuant to Title 57 RCW; and WHEREAS, the Fair and Accurate Credit Transactions Act of 2003, Pub. L. 108 -159 "Red Flags Rule 16 C.F.R. Part 681, requires certain financial institutions and creditors with "covered accounts" to prepare, adopt, and implement an identity theft prevention program to identify, detect, respond to and mitigate patterns, practices or specific activities, which could indicate identity theft; and WHEREAS, the City maintains certain continuing accounts with utility service customers and for other purposes, which involve multiple payments or transactions, and such accounts are "covered accounts" within the meaning of the Red Flags Rule; and WHEREAS, to comply with the Red Flags Rule, City staff has prepared an identity theft prevention program in the form attached hereto as Exhibit A, "Identity Theft Prevention Program," and incorporated herein by this reference (the "ITPP" or the "Program and has recommended the Program now be approved and adopted by the City Council for implementation; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Identity Theft Prevention Program Adopted. The Tukwila Identity Theft Protection Program, a copy of which is attached hereto as Exhibit A, and by this reference fully incorporated herein, is hereby approved and adopted, effective the date set forth below. City staff is hereby authorized and directed to implement the Program in accordance with its terms. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Special Meeting thereof this day of 2009. ATTEST /AUTHENTICATED: Christy O'Flaherty, CMC, City Clerk APPROVED AS TO FORM BY: Office of the City Attorney W: \MSDATA \Resolutions \Red Flags Identity Theft.doc SH:ksn 3/11/2009 Joan Hernandez, Council President Filed with the City Clerk: 'Passed by the City Council: Resolution Number: Attachment: Exhibit A, Identity Theft Prevention Program Page 1 of 1 CITY OF TUKWILA IDENTITY THEFT PREVENTION PROGRAM C:\Documents and Settings\All Users Desktop \Kelly\MSDATA\Resolutions\Red Flags Identity Theft Exhibit A.doc SH:ksn 2/25/2009 2. PROGRAM PURPOSE AND DEFINITIONS Exhibit A 1. PROGRAM ADOPTION. The City of Tukwila developed this Identity Theft Prevention Program "Program pursuant to the Federal Trade Commission's Red Flags Rule "Rule which implements Sections 114 and 315 of the Fair and Accurate Credit Transactions Act of 2003. This Program was developed with the oversight and approval of the City's Finance Director. After consideration of the size and complexity of the City's operations and account systems and the nature and scope of the City's activities, the City Council determined that this Program was appropriate for the City, and therefore approved this Program by the adoption of Resolution No. on the day of 2009. A. Fulfilling Requirements of the Red Flags Rule. Under the Red Flags Rule, every financial institution and creditor is required to establish an identity theft prevention program tailored to its size, complexity and the nature of its operation. The Program must contain reasonable policies and procedures to: 1) Identify relevant red flags as defined in the Rule and this Program for new and existing covered accounts, and incorporate those red flags into the Program; 2) Detect red flags that have been incorporated into the Program; 3) Respond appropriately to any red flags that are detected to prevent and mitigate identity theft; and 4) Update the Program periodically to reflect changes in risks to customers or to the safety and soundness of the City from identity theft. B. Red Flags Rule Definitions Used in this Program. For the purposes of this Program, the following definitions apply: 1) Account. "Account" means a continuing relationship established by a person with a creditor to obtain a product or service for personal, family, household or business purposes. 2) Covered Account. A "covered account" means: a) Any account the City offers or maintains primarily for personal, family or household purposes, that involves multiple payments or transactions; and Page 1 of 7 b) Any other account the City offers or maintains for which there is a reasonably foreseeable risk to customers or to the safety and soundness of the City from identity theft. 3) Creditor. "Creditor" has the same meaning as defined in Section 701 of the Equal Credit Opportunity Act, 15 U.S.C. 1691a, and includes a person or entity that arranges for the extension, renewal or continuation of credit, including the City. 4) Customer. A "customer" means a person or business entity that has a covered account with the City. 5) Financial Institution. "Financial institution" means a state or national bank, a state or federal savings and loan association, a mutual savings bank, a state or federal credit union, or any other entity that holds a "transaction account" belonging to a customer. 6) Identifying Information. "Identifying information" means any name or number that may be used, alone or in conjunction with any other information, to identify a specific person, including name, address, telephone number, social security number, date of birth, government passport number, employer or taxpayer identification number or unique electronic identification number. 7) Identity Theft. "Identity theft" means fraud committed using the identifying information of another person. 8) Red Flag. A "red flag" means a pattern, practice, or specific activity that indicates the possible existence of identity theft. 9) Service Provider. "Service provider" means a person or business entity that provides a service directly to the City relating to or in connection with a covered account. 3. IDENTIFICATION OF RED FLAGS. In order to identify relevant red flags, the City shall review and consider the types of covered accounts that it offers and maintains, the methods it provides to open covered accounts, the methods it provides to access its covered accounts, and its previous experiences with identity theft. The City identifies the following red flags, in each of the listed categories: A. Notification and Warnings from Credit Reporting Agencies Red Flags. 1) Report of fraud accompanying a credit report; 2) Notice or report from a credit agency of a credit freeze on a customer or applicant; C:\Documents and Settings\All Users\ Desktop \Kelly\MSDATA\Resolutions\Red Flags Identity Theft Exhibit A.doc SH:ksn 2/25/2009 Page 2 of 7 3) Notice or report from a credit agency of an active duty alert for an applicant; and 4) Indication from a credit report of activity that is inconsistent with a customer's usual pattern or activity. B. Suspicious Documents Red Flags. 1) Identification document or card that appears to be forged, altered or inauthentic; 2) Identification document or card on which a person's photograph or physical description is not consistent with the person presenting the document; 3) Other document with information that is not consistent with existing customer information (such as a person's signature on a check appears forged); and 4) Application for service that appears to have been altered or forged. C. Suspicious Personal Identifying Information -Red Flags. 1) Identifying information presented that is inconsistent with other information the customer provides (such as inconsistent birth dates); 2) Identifying information presented that is inconsistent with other sources of information (for instance, an address not matching an address on a driver's license); 3) Identifying information presented that is the same as information shown on other applications that were found to be fraudulent; 4) Identifying information presented that is consistent with fraudulent activity (such as an invalid phone number or fictitious billing address); 5) Social security number presented that is the same as one given by another customer; 6) An address or phone number presented that is the same as that of another person; 7) Failing to provide complete personal identifying information on an application when reminded to do so (however, by law social security numbers must not be required); and 8) Identifying information which is not consistent with the information that is on file for the customer. C:\Documents and Settings\AIl Users\ Desktop \Kelly\MSDATA\Resolutions\Red Flags Identity Theft Exhibit A.doc SH:ksn 2/25/2009 Page 3 of 7 D. Suspicious Account Activity or Unusual Use of Account Red Flags. 1) Change of address for an account followed by a request to change the account holder's name; 2) Payments stop on an otherwise consistently up -to -date account; 3) Account used in a way that is not consistent with prior use (such as very high activity); 4) Mail sent to the account holder is repeatedly returned as undeliverable; 5) Notice to the City that a customer is not receiving mail sent by the City; 6) Notice to the City that an account has unauthorized activity; 7) Breach in the City's computer system security; and 8) Unauthorized access to or use of customer account information. E. Alerts from Others Red Flag. 9) Notice to the City from a customer, a victim of identity theft, a law enforcement authority or other person that it has opened or is maintaining a fraudulent account for a person engaged in identity theft. 4. DETECTING RED FLAGS A. New Accounts. In order to detect any of the red flags identified above associated with the opening of a new account, City personnel will take the following steps to obtain and verify the identity of the person opening the account: 1) Require certain identifying information such as name, date of birth, residential or business address, principal place of business for an entity, driver's license or other identification; 2) Verify the customer's identity (for instance, review a driver's license or other identification card); 3) Review documentation showing the existence of a business entity; and 4) Independently contact the customer. B. Existing Accounts. In order to detect any of the red flags identified above for an existing account, City personnel will take the following steps to monitor transactions with an account: 1) Verify the identification of customers if they request information (in person, via telephone, via facsimile, via email); C:\Documents and Settings\A11 Users\ Desktop \Kelly\MSDATA\Resolutions\Red Flags Identity Theft Exhibit A.doc SH:ksn 2/25/2009 Page 4 of 7 2) Verify the validity of requests to change billing addresses; and 3) Verify changes in banking information given for billing and payment purposes. 5. PREVENTING AND MITIGATING IDENTITY THEFT. In the event City personnel detect any identified red flags, such personnel shall take one or more of the following steps, depending on the degree of risk posed by the red flag: A. Prevent and Miti Identity Theft. 1) Monitor a covered account for evidence of identity theft; 2) Contact the customer with the covered account; 3) Change any passwords or other security codes and devices that permit access to a covered account; 4) Not open a new covered account; 5) Close an existing covered account; 6) Re -open a covered account with a new number; 7) Not attempt to collect payment on a covered account; 8) Notify the Finance Director for determination of the appropriate step(s) to take; 9) Notify law enforcement; or 10) Determine that no response is warranted under the particular circumstances. B. Protect Customer Identifying Information. In order to further prevent the likelihood of identity theft occurring with respect to City accounts, the City shall take the following steps with respect to its internal operating procedures to protect customer identifying information: 1) Secure the City website but provide clear notice that the website is not secure; 2) Undertake complete and secure destruction of paper documents and computer files containing customer information; 3) Make office computers password protected and provide that computer screens lock after a set period of time; 4) Keep offices clear of papers containing customer identifying information; 5) Request only the last 4 digits of social security numbers (if any); C:\Documents and Settings\All Users Desktop \Kelly\MSDATA\Resolutions \Red Flags Identity Theft Exhibit A.doc SH:ksn 2/25/2009 Page 5 of 7 6) Maintain computer virus protection up to date; and 7) Require and keep only the kinds of customer information that are necessary for City purposes. 6. PROGRAM ADMINISTRATION A. Oversight. 1) The Finance Director or other designated city employee at the level of senior management shall be responsible for developing, implementing, and updating the Program. 2) The Finance Director shall also be responsible for the Program administration, for appropriate training of City staff on the Program, for reviewing the annual staff report required under the Program, as well as any other staff reports regarding the detection of red flags and the steps for preventing and mitigating identity theft, determining which steps of prevention and mitigation should be taken in particular circumstances, and considering periodic changes to the Program. B. Staff Training and Reports. City staff responsible for implementing the Program shall be trained either by or under the direction of the Finance Director in the detection of red flags, and the responsive steps to be taken when a red flag is detected. Additionally, a compliance report shall be provided annually to the Finance Director. The annual compliance report shall, at a minimum, address the following: 1) The effectiveness of the City's policies and procedures in addressing the risk of identity theft in connection with the opening of covered accounts and with respect to existing covered accounts; 2) Service provider arrangements; 3) Significant incidents involving identity theft and the City's response; and 4) Recommendations for material changes to the Program. C. Service Provider Arrangements. In the event the City engages a service provider to perform an activity in connection with one or more covered accounts, the City shall take the following steps to require that the service provider performs its activity in accordance with reasonable policies and procedures designed to detect, prevent, and mitigate the risk of identity theft. 1) Require, by contract, that service providers acknowledge receipt and review of the Program and agree to perform their activities with respect to City covered accounts in compliance with the terms and conditions of the Program C:\Documents and Settings\Al1 Users Desk top \Kelly\MSDATA \Resolutions\Red Flags Identity Theft Exhibit A.doc SH:ksn 2/25/2009 Page 6 of 7 and with all instructions and directives issued by the Finance Director relative to the Program; or 2) Require, by contract, that service providers acknowledge receipt and review of the Program and agree to perform their activities with respect to City covered accounts in compliance with the terms and conditions of the service provider's identity theft prevention program and will take appropriate action to prevent and mitigate identity theft; and that the service providers agree to report promptly to the City in writing if the service provider in connection with a City covered account detects an incident of actual or attempted identity theft or is unable to resolve one or more red flags that the service provider detects in connection with a covered account. D. Customer Identifying Information and Public Disclosure. The identifying information of City customers with covered accounts shall be kept confidential and shall be exempt from public disclosure to the maximum extent authorized by law, including RCW 42.56.230(4). The City Council also finds and determines that public disclosure of the City's specific practices to identify, detect, prevent, and mitigate identity theft may compromise the effectiveness of such practices and hereby direct that, under the Program, knowledge of such specific practices shall be limited to the Finance Director and those City employees and service providers who need to be aware of such practices for the purpose of preventing identity theft. 7. PROGRAM UPDATES. The Program will be periodically reviewed and updated to reflect changes in risks to customers and to the safety and soundness of the City from identity theft. The Finance Director shall, at least annually, review the annual compliance report and consider the City's experiences with identity theft, changes in identity theft methods, changes in identity theft detection and prevention methods, changes in types of accounts the City maintains and changes in the City's business arrangements with other entities and service providers. After considering these factors, the Finance Director shall determine whether changes to the Program, including the listing of red flags, are warranted. If warranted, the Finance Director shall present the recommended changes to the City Council for review and approval. C:\Documents and Settings\All Users\ Desktop \Kelly\MSDATA\Resolutions\Red Flags Identity Theft Exhibit A.doc SH:ksn 2/25/2009 Page 7 of 7 CAS NUMBER 09-034 :V; I DA hrl ?b1 Ti'n I An ordinance to establish a special revenue fund for the Tukwila Police Department drug seizure fund. C.\'I'I.GORY Si )NSOR SPONSOR'S SUMMARY RI( \'IIA\/1?D BY Fund Source: Comments: Discussion A Itg Date 03/09/09 MTG. DATE 03/09/09 03/23/09 COW Mtg. Utilities Cmte COUNCIL AGENDA SYNOPSIS Initials Meetin Date Prepared by 1 Nlayori review 1 Council review 03/09/09 SH 1 1 09, -10 03/23/09 SH 1 A,,vZ- Ki, ITEM INFORMATION ORIGINA], AG] DA DATI MARCH 9, 2009 vG 0 Motion A its Date 1 1 1 1 Mtg Date Resolution Ordinance ❑Bid Award Public Hearing f 1 Other CA &P Cmte Arts Comm. Mfg Date 03/23/09 Altg Date F &S Cmte Parks Comm. 1 MTG. DATE RECORD OF COUNCIL ACTION 03/09/09 1 FORWARD TO 3/23/09 SPECIAL MEETING Mtg Date ITEM No. Mtg Date Council iVlayor Adm Svcs U DCD .Finance 1 1 Fire U Legal n P&R Police 1 PW A special revenue fund is proposed to segregate and account for the yearly accumulation of drug seizure revenues and expenditures from other resources within the General Fund. Council is being asked to approve an ordinance that will: (1) Make transfers from the General Fund of the accumulated drug seizure revenues and expenditures, (2) Establish budgeted revenue and expenditures in the new special revenue fund, and (3) Establish the the new Drug Seizure Special Revenue Fund 109. Transportation Cmte U Planning Comm. DATE: 03/03/09 RECOMMENDATIONS: SPONSOR /ADMIN. Adoption of Ordinance COMMIYIEE Unanimous approval; Forward to next Committee of the Whole COST IMPACT FUND SOURCE E >tPI. :NDI"I'URI; R1. ;OUIRI1D AMOUNT BUDGETED APPROPRIATION REQUIRED $n /a $n /a $n /a ATTACHMENTS Informational Memorandum dated 02/18/09 Informational Memorandum dated 3/4/09, requested by Finance and Safety Committee Ordinance in draft form Copy of Ordinance No. 2221 to be amended Minutes from the Finance and Safety Committee meeting of 03/03/09 ORDINANCE IN FINAL FORM H: \MSDATA \Ordinances \Police Drug Seizure Fund.doc LJ:ksn 3/11/2009 City of Tukwila Washington Ordinance No. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, AMENDING THE 2009 -2010 BIENNIAL BUDGET ADOPTED BY ORDINANCE NO. 2221, PROVIDING FOR THE TRANSFER OF FUNDS FOR REVENUES AND EXPENDITURES FROM THE GENERAL FUND; ESTABLISHING A NEW SPECIAL REVENUE FUND FOR THE TUKWILA POLICE DEPARTMENT'S DRUG SEIZURE FUND, ALONG WITH ADOPTION OF BUDGETED REVENUES AND EXPENDITURES IN THE DRUG SEIZURE FUND FOR 2009 -2010; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the City's current accounting practice for the recognition of the Tukwila Police Department's drug seizure revenues and expenditures is to account for them within the General Fund; and WHEREAS, the City desires to streamline the oversight process in order to more appropriately account for the Tukwila Police Department's drug seizure revenue and expenditure activity, it is necessary to create a new special revenue fund to account for those specific revenue sources that are legally restricted to expenditures for particular purposes; and WHEREAS, the City finds it necessary to transfer the appropriate ending fund balance of $154,646.65, which is the accumulated unspent seizure funds as of December 31, 2008, from the General Fund in order to establish the special revenue fund for the Tukwila Police Department's Drug Seizure Fund -109; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. Budget Amended. As the City finds it necessary to create a new special revenue fund to appropriately account for the revenues and expenditures of the Tukwila Police Department's Drug Seizure Fund that are specific and legally restricted for particular purposes, Ordinance No. 2221 is hereby amended to add the following: FUND EXPENDITURES REVENUES 000 General $99,336,035 $99,336,035 1 109 Drug Seizure Fund 354,647 354,647 1 Section 2. Fund Established. Ordinance No. 2221 is hereby amended to create a new special revenue Drug Seizure Fund 109 to reflect the appropriate fund revenues and expenditures as set forth in Section 1 of this ordinance. Section 3. Adjustments Authorized. The Finance Director is hereby authorized and instructed to effectuate the necessary and appropriate changes in the 2009 -2010 biennial budget, and to make all necessary and appropriate line item entries and adjustments in order to reflect the biennial budget amendment for the transfer of funds from the General Fund as set forth in this ordinance. Page 1 of 2 Section 4. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 5. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force five days after passage and publication as provided by law. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Special Council Meeting thereof this day of 2009. A I"l'EST/ AUTHENTICATED: Christy O'Flaherty, CMC, City Clerk APPROVED AS TO FORM BY: Office of the City Attorney H: \MSDATA\Ordinances\Police Drug Seizure Fund.doc LJ:ksn 3/11/2009 Jim Haggerton, Mayor Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Ordinance Number: Page 2 of 2 Tentative Agenda Schedule MONTH March 2 30th Fifth Monday of the month —no Council meeting scheduled April May 25th Memorial Day (City offices closed) 6 4 MEETING 1 MEETING 2 MEETING 3 MEETING 4 REGULAR C.O.W. REGULAR C.O.W. Special Presentation: Update on Renton Area Youth Services (RAYS) (Richard Brooks, Executive Director) Appointment: Sister Cities Committee Unfinished Business: Ordinance amending the composition of the Community- oriented Policing Citizens Advisory Board Ordinance amending the gambling tax ordinance regarding charitable and non profit organizations Authorize the Mayor to sign a contract with Tetra Tech, Inc. for the Tukwila Pond Alum Injection and Aeration project in the amount of $27,998 Records storage facility Special Presentations: Community Pride Award (Arts Commission and Parks Commission) Somalia Community Services Coalition (Mohamed Hassan and Ahmed Jama) 9 13 Special Presentation Update on services provided by Ruth Dykeman Youth and Family Services (Jennifer Higgins Liz Lang) Special Issues: Draft Shoreline Master Program 11 Special Presentation Puget Sound Regional Council presentation on the 2040 plan Special Issues: Draft Shoreline Master Program 16 20 Special Presentations: Zev Siegl, Small Business Development Center at Highline Community College Library Advisory Board Public Hearing: Draft Shoreline Master Program Unfinished Business: Draft Shoreline Master Program 23 See agenda packet cover sheet for this week's agenda (March 23, 2009 Committee of the Whole Meeting) COMMITTEE OF THE WHOLE MEETING TO BE FOLLOWED BY A SPECIAL MEETING 27 Special Issues: Draft Shoreline Master Program 18 26 (Tuesday) Special Issues: Draft Shoreline Master Program Upcoming Meetings Events MARCH APRIL 2009 23rd (Monday) 24th (Tuesday) 25th (Wednesday) 26th (Thursday) 27th (Friday) 28th (Saturday) D Community Utilities OPEN HOUSE Planning Tukwila Int'l. Blvd. Affairs Cmte 5:30 to 7:30 PM Commission Action Cmte's Parks Cmte, 5:00 PM Council Chambers 7:00 PM Trash Pickup Day 5: 00 PM (CR #1) (Council 9:00 10:00 AM (CR #3) Chambers) For location contact Rick at rick@forschler. org City Council Committee of the Whole Mtg., 7:00 PM (Council Chambers) C.O.W. TO BE IMMEDIATELY FOLLOWED BY A SPECIAL MEETING Presentation of the Planning Commission's recommended Draft Shoreline Management Program COPCAB, 6:30 PM (CR #5) Court "Strike Out Hunger" event at ACME Bowl to benefit Tukwila Food Pantry. 9 AM to 12 NOON (100 Andover Park W.) Call Tukwila Rotary at 206 674 -4673 or e-mail StrikeOutHunger@ TukwilaRotary.org. "Passport Day in the USA" at City Hall In anticipation of the new requirement for a passport to travel between the U.S. and Canada effective June 1, 2009, the City Clerk's office will be open from 10 AM to 3 PM today to process passport applications. Call 206- 433 -1800 for additional information. FLOOD INFORMATION 1:00 to 3:00 PM Foster High School Information to be provided regarding the Howard Hanson Dam and personal prepared- ness in the event of future flooding. Child care available: please reserve space at 206- 433 -1800. Emergency information available at www.kingcounty. gov /floodplans. 30th (Monday) 31st (Tuesday) 1st (Wednesday) 2nd (Thursday) 3rd (Friday) 4th (Saturday) D. Sister City Cmte D Equity CANCELLED Diversity Commission, FLOOD 5:15 PM INFORMATION (CR #3) 6:30 to 8:30 PM Tukwila Community Ctr Information to be Court provided regarding the Howard Hanson Dam and personal prepared- ness in the event of future flooding. Emergency information available at www.kingcounty. gov /floodplans. Community Affairs Parks Committee: 2nd 4th Mon., 5:00 PM, Conf. Room #3. Agenda items for 3/23/09 meeting: (A) Community Schools Collaboration contract. (B) Update on Foster Golf Links restaurant vendor search. Utilities Committee: 2nd 4th Tues., 5:00 PM, Conf. Room #1. Agenda items for 3/24/09 meeting: (A) Stormwater easement at S. 112th St./Tukwila Int'1. Blvd. vicinity.