HomeMy WebLinkAboutReg 2009-07-06 COMPLETE AGENDA PACKETJim Haggerton, Mayor Councilmembers: Joe Duffie Pamela Linder
Rhonda Berry, City Administrator Dennis Robertson Verna Griffin
Joan Hernandez, Council President Kathy Hougardy De'Sean Quinn
Monday, July 6, 2009; 7:00 PM Ord #2243 Res #1684
1. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL
2. SPECIAL Legislative Review of 2009 Session and Update for 2010 Legislative Session;
PRESENTATIONS Jamie Durkan, Legislative Lobbyist.
3. PROCLAMATIONS/ Appointments to the Equity and Diversity Commission: Pg.1
APPOINTMENTS Confirm the reappointment of Joan Hernandez to Position #1 on the
Equity and Diversity Commission, with a term expiring 7/31/2011.
Confirm the reappointment of Falicia Green to Position #2 on the
Equity and Diversity Commission, with a term expiring 7/31/2011.
Confirm the reappointment of Jonathan Joseph to Position #3 on the
Equity and Diversity Commission, with a term expiring 7/31/2011.
Confirm the reappointment of Verna Griffin to Position #7 on the
Equity and Diversity Commission, with a term expiring 7/31/2011.
Confirm the reappointment of Alma Villegas to Position #8 on the
Equity and Diversity Commission, with a term expiring 7/31/2011.
4. CITIZEN At this time, you are invited to comment on items not included on this agenda
COMMENT (please limit your comments to five minutes per citizen). To comment on
an item l fisted on this agenda, please save your comments until the issue is presented
for discussion.
a. Approval of Minutes: 6/1/09 (Regular); 6/8/09 (Special); 6/15/09 (Regular);
6/22/09 (Special).
b. Approval of Vouchers.
a. Authorize the Mayor to sign Change Order #1 to Contract 09 -057 for side Pg.5
sewer installation at 13906 51st Avenue South in the amount of $28,317.28
(see 6/22/09 C.O. W.).
b. A resolution rejecting all bids for the Codiga Park construction project Pg.7
(see 6/22/09 C.O. W.).
c. A resolution declaring a 1994 Fire Department rescue boat and accessories Pg.11
surplus and authorizing their donation (see 6/22/09 C.O. W.).
d. Authorize the Mayor to sign an Authorization for Transfer of Funds in the Pg.15
amount of $179,018.00 from the Traffic Police line item to the Investigation
line item to provide for changes in the Police organizational structure
(see 6/22/09 C.O. W.).
Authorize the Mayor to sign an agreement with PACE Engineering for the Pg.19
Gilliam Creek Basin Stormwater Overflow project in the amount of $85,665.00.
a. Mayor c. Staff e. Intergovernmental
b. City Council d. City Attorney
5. CONSENT AGENDA
6. UNFINISHED
BUSINESS
7. NEW BUSINESS
8. REPORTS
Tukwila City Council Agenda
REGULAR MEETING
9. MISCELLANEOUS
10. EXECUTIVE SESSION
11. ADJOURNMENT
Tukwila City Hall is wheelchair accessible. Reasonable accommodations are available at public hearings with advance
notice to the City Clerk's Office 206 433 1800 /TDD 206 248 -2933. This notice is available at www.ci.tukwila.wa.us, and
in alternate formats with advance notice for those with disabilities. Tukwila Council meetings are audio taped.
CAS NUMB] a(:
C;kND,\ I "I'I? \I TIT1E Appointments to Equity Diversity Commission
CAT I?GORY
SPONSOR
SPONSOR'S
SU, \I\L \RY
BY
Fund Source:
Comments:
u D
I\ Lg D
MTG. DATE
07/06/09
MTG. DATE
07/06/09
O c1- O
i.rcat.crion
ate
COUNCIL AGENDA SYNOPSIS
Meeting Date 1 Prepared by
07/06/09 SO
Motion E Resolution
Altg Date 07/06/09 rlltg Date
Counc M yor Adm Svcs DCD
Reappointments of Joan Hernandez to Position #1, Falicia Green to Position #2, Jonathan
Joseph to Position #3, Verna Griffin to Position #7 and Alma Villegas to Position #8 of the
Equity Diversity Commission. The expiration of all of these terms will be July 31, 2011.
The Council is being asked to confirm these appointments.
II
COW Mtg.
Utilities Cmte
II
CA &P Cmte
Arts Comm.
Initials
ITEM INFORMATION
DATE:
RECOMMENDATIONS:
Si'ONSOR /ADMIN• Confirm appointments.
COMMITT1 1?
Mayor's reoieio Co urci/ eevien'
ORIGIN,\I, AG1 ,ND,\ D, \'1'I JULY 6, 2009
[__j Ordinance n Bid Award n Public• Hearing n Other
Mtg Date Mtg Date i1Itg Date AN Date
Finance Fire u Les,/ n P&R Police 1 PW
11
11
u F &S Cmte
Parks Comm.
COST IMPACT FUND SOURCE
Exp NDI'I'URI Ri QUIRI AMOUNT B UDGETED APPROPRIATION REQUIRED
RECORD OF COUNCIL ACTION
ATTACHMENTS
Informational Memorandum from Mayor dated June 5, 2009
ITEM No.
3 r
Transportation Cmte
n Planning Comm.
DISCUSSION
RECOMMENDATION
City of Tukwila
INFORMATIONAL MEMORANDUM
TO: CITY COUNCIL
FROM: Mayor Haggerton
DATE: June 5, 2009
SUBJECT: APPOINTMENTS TO EQUITY AND DIVERSITY COMMISSION
ISSUE
Forward to Regular City Council Meeting of July 6, 2009, for confirmation.
Jim Haggerton, Mayor
The terms of Positions #1, #2, #3, #7 and #8 of the Equity Diversity Commission will all expire
on July 31, 2009. Commissioners in each of these positions have indicated that they would like
to be reappointed.
I am pleased to recommend the following reappointments:
Position #1 (City Council Representative) Reappointment of Joan Hernandez, new term to
expire 7/31/2011.
Position #2 (School Representative) Reappointment of Falicia Green, new term to expire
7/31/2011.
Position #3 (Community or Business Representative) Reappointment of Jonathan Joseph,
new term to expire 7/31/2011.
Position #7 (City of Community Representative) Reappointment of Verna Griffin, new term
to expire 7/31/2011.
Position #8 (School Representative) Reappointment of Alma Villegas, new term to expire
7/31/2011.
CAS NUMBER:
AGENDA ITEM TITLE
07/06/09
MTG. DATE
06/22/09
07/06/09
No attachments
COUNCIL AGENDA SYNOPSIS
Initials
Meetin Date Prepared 1 Mayor's review 1 Council review
06/22/09 A 'l')
07/06/09 I tc JJ
1
ITEM INFORMATION
ORIGINAL AGENDA DATE: JUNE 22, 2009
0
(1 05
Side Sewer Installation at 13906 51 Ave S Project
Approval of Budget for Construction Change Order No. 1
CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other
Mtg Date 06/22/09 Mtg Date 07/06/09 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date
1SPONSOR Council Mayor Adm Svcs DCD Finance n Fire Legal P&R Police PW
SPONSOR'S This project installed a side sewer at 13906 51 Ave S. As- builts showed a side sewer stub,
SUMMARY but after many hours of video inspection and excavation, a sewer stub was not found. A
new sewer stub had to be installed at an extraordinary depth of 18 -feet. This circumstance
required substantially more effort and materials to complete the side sewer connection.
Council approval of Change Order No. 1 for $28,317.28 is requested.
REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DATE: 06/09/09
RECOMMENDATIONS:
SPONSOR /ADMIN. Public Works
COMMITTEE Unanimous Approval; Forward to Committee of the Whole
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$28,317.28 $75,000.00 $0.00
Fund Source: 402.02 SEWER FUND (PG. 122, 2009 CIP)
Comments:
MTG. DATE RECORD OF COUNCIL ACTION
06/22/09 Forward to next Reaular Meeting
ATTACHMENTS
Informational Memorandum dated 05/26/09
Change Order No. 1 with Duane Cameron Bulldozing
Minutes from the Utilities Committee meeting of 06/09/09
ITEM NO.
CAS NUN[n1
A( I ;N I). \HEM E
CA T1.1( )Rl'
SPONSOR
SPONSOR'S
St mmARl'
RI'. \'ll; \'I?D R\'
Discussion U Motion
illtg Date 06/22/09 Alts Date
Fund Source:
Co,n,ne nts:
MTG. DATE
6/22/09
MTG. DATE
6/22/09
Off-
1
COUNCIL AGENDA SYNOPSIS
Meeting Date
06/22/09
07/06/09
Prepared by
BF
BF
ITEM INFORMATION
ORIGINAL, AG1?ND,\ D, "I7';: JUNE 22, 2009
An resolution rejecting all bids for Codiga Park Construction
Resolution 1 1 Ordinance 1 1 Bid Award 1 Public Hearing Other
tlitg Date 07/06/09 Mtg Date
Council 1 1 Ma 1 1 Adm Svcs DCD 1 Finance n Fire Legal P&R Police PJV
Initials
1 iVlayor''s review
Co✓u1e4 revien'
tlltg Date
RECORD OF COUNCIL ACTION
Forward to next Regular Meeting
tlItg Date tlltg Date
ITEM No.
P),
The Codiga Park Construction bid opening was April 21, 2009; 15 bids were received and
all were under budget. However, due to the economic environment, this project has been
moved from the CIP list to the discretionary future projects list. Therefore, a resolution is
necessary to reject all bids at this time.
The Council is being asked to approve the resolution to reject all bids for the construction
of Codiga Park.
COW Mtg. CA &P Cmte 1 1 F &S Cmte 1 1 Transportation Cmte
U Utilities Cmte U Arts Comm. 1 1 Parks Comm. 1 1 Planning Comm.
DATE: 6/8/09
RECOMMENDATIONS:
SPONSOR /ADMIN. Passage of Resolution
COMMPI"1'I'-E Unanimous Approval; Forward to Committee of the Whole
COST IMPACT FUND SOURCE
E\PI .NI)I'1'URI RI DUIRI ?D AMOUNT BUDGETED APPROPRIATION REQUIRED
$0 $0 $0
ATTACHMENTS
Informational Memorandum dated 6/9/09
Bid Award Recommendation Memorandum dated 4/23/09 in Draft Form
Bid Results
Resolution in Draft Form
Minutes from the Community Affairs and Parks Committee meeting of 6/8/09
7/06/09 Reso1 uttilon in final form
Resolution No.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, REJECTING ALL BIDS SUBMITTED FOR CODIGA
PARK CONSTRUCTION PROJECT NO. 98- DR06- CODIGA -09 DUE TO
PROJECT POSTPONEMENT BASED ON THE CURRENT ECONOMIC
CLIMATE.
WHEREAS, sealed bids were solicited for Codiga Park Construction Project No. 98-
DR06- CODIGA -09; and
WHEREAS, the City received 15 bids that were all publicly opened, examined and
declared by the City Clerk's Office on April 21, 2009; and
WHEREAS, all 15 bids were responsive, met experience qualifications, and came in
under the engineer's budget estimate; and
WHEREAS, due to the City's current economic climate with revenues falling below
budget projections, creating budget cut -backs and reductions in all departments, it is
the recommendation of the Mayor to postpone this project and reject all bids received;
and
WHEREAS, RCW 35.23.352 provides for the rejection of any or all bids by
resolution of the City Council;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Section 1. Bids Rejected. All bids for Codiga Park Construction Project No. 98-
DR06- CODIGA -09 are hereby rejected. The bid deposits received by the City shall be
returned to the bidders with notification of the rejection.
Section 2. City Staff Directed. City staff is hereby directed to postpone the Codiga
Park Construction Project indefinitely until the City determines the project is financially
feasible.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON,
at a Regular Meeting thereof this day of 2009.
ATTEST/ AUTHENTICATED:
Christy O'Flaherty, CMC, City Clerk
APPROVED AS TO FORM BY:
Office of the City Attorney
City of Tu ila
W: \Word Processing Resolutions \Codiga Park Bid Reject.doc
RE:kn 6/23/2009
Washington
Joan Hernandez, Council President
Filed with the City Clerk:
Passed by the City Council:
Resolution Number:
Page 1 of 1
CAS Mimi Mk:
1( ;IA U.\ ITI \I TIT],1{
C.\"I'I?GOR1
SPONSOR
SPONSOR'S
SU\I\ \RY
Discussion 1 "Motion
Altg Date 06/22/09 A1tg Date
COUNCIL AGENDA SYNOPSIS
Initials
IVleetinq Date Prepared by 1 Mayor's review Council review
06/22/09 CF I bc.s
07/06/09 CF I,./t.t...G-
ITEM INFORMATION
ORIGINAL AGI':ND1\ DATE: JUNE 22, 2009
Resolution declaring a 1994 Fire Department rescue boat as surplus and authorizing
its donation
Resolution n Ordinance
Altg Date 07/06/09 Altg Date
ALtg Datc
MTG. DATE RECORD OF COUNCIL ACTION
06/22/09 1Forward to next Regular Meeting
Bid Alward Public Hearing Other
ALtg Dat
Fund Source:
Comments: Boat has no commercial value, motor is valued at $250.00 to $500.00
MTG. DATE ATTACHMENTS
06/22/09 Informational Memorandum dated 06/09/09
Resolution in Draft Form
Correspondence from the BRAVE Foundation
Minutes from the Finance and Safety Committee Meeting of 06/16/09
07/06/09 Resolution in final form
ITEM No.
Nltg Date
Council Ma or n Adm Svcs n DCD Finance .Fire U Legal U P &R 1 1 Police 1 1 PW
The Fire Department has recently replaced a rescue boat and motor. A small, all volunteer
Fire Department in Guatemala has genuine need for this resource. The BRAVE Foundation
has requested a donation on behalf of that department. The Fire Department requests that
Council approve a resolution to authorize the donation of the rescue boat and motor.
NVI .l) BY I COW Mtg. I 1 CA &P Cmte F &S Cmte Transportation Cmte
n Utilities Cmte I 1 Arts Comm. Parks Comm. Planning Comm.
DATE: 06/16/09
RECOMMENDATIONS:
SPONSOR /ADNIIN. Approval of resolution
COnl� "I "rl.l? Unanimous Approval; Forward to Committee of the Whole
COST IMPACT FUND SOURCE
Eyl'I NDITURIi RI x )UIRI?D AMOUNT B UDGETED APPROPRIATION REQUIRED
ATTEST /AUTHENTICATED:
APPROVED AS TO FORM BY:
Office of the City Attorney
City of Tui.. ila
Resolution No.
Christy O'Flaherty, CMC, City Clerk
W \Word Processing \Resolutions \Surplus Rescue Boat.doc
CF:ksn 6/23/2009
Washington
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TUKWILA, WASHINGTON, DECLARING A 1994 RESCUE BOAT,
MOTOR AND ACCESSORY EQUIPMENT SURPLUS, AND
AUTHORIZING ITS DONATION.
WHEREAS, the City of Tukwila recently purchased a new rescue boat, motor and
accessory equipment to replace its 1994 12.5 Avon inflatable rescue boat, 25 horsepower
Mercury outboard motor and accessory equipment; and
WHEREAS, the 12.5 Avon inflatable rescue boat, 25 horsepower Mercury outboard
motor and accessory equipment have outlived their usefulness, are no longer needed by
the City of Tukwila's Fire Department, and have a value of less than $500; and
WHEREAS, the City of Tukwila's Fire Department has benefitted from the
benevolence of federal and regional grants; and
WHEREAS, the City of Tukwila's Fire Department wishes to pay this benevolence
forward by donating the 1994 12.5 Avon inflatable rescue boat, 25 horsepower Mercury
outboard motor and accessory equipment to the BRAVE Foundation;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Section 1. Declaration of Surplus. The following equipment is hereby declared to
be surplus:
199412.5 Avon inflatable rescue boat
25 horsepower Mercury outboard motor
Maintenance kit and pump
Section 2. Mayor Authorized to Donate. The Mayor is hereby authorized to donate
to the BRAVE Foundation the 1994 12.5 Avon inflatable rescue boat, 25 horsepower
Mercury outboard motor and accessory equipment described in Section 1.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON,
at a Regular Meeting thereof this day of 2009.
Joan Hernandez, Council President
Filed with the City Clerk:
Passed by the City Council:
Resolution Number:
Page 1 of 1
CAS NUNIIHI
AGl.ND NT1?Nl Trr1,l? Proposed Change to Police Organizational Structure
C \'1 Tr(
SP( )NS( )R
SPONSOR'S
SUMMARY
RI WIEAXED BY
MTG. DATE
06/22/09
MTG. DATE
06/22/09
r
07/06/09
COUNCIL AGENDA SYNOPSIS
Initial]
Meeting Date Prepared by 1 Mayor' review 1 Council review
06/22/09 I LS 1 pa
07/06/09 LS IA-4 -4 n l
ITEM INFORMATION
IORIGINAL DATE: JUNE 22, 2009
ITEM No.
Resolution n Ordinance n BidAwctrd 1 I Public Hearing Other
Altg Date Altg Date
Council 1 Mayor Adm Svcs E DCD n .Finance Fire Legal P &R Police 1 I Par/
De:rc•ttsrion Motion
Altg Date 06/22/09 Altg Date 07/06/09 Mtg Date
Cost Mtg.
Utilities Cmte
1
CA &P Cmte
U Arts Comm.
F &S Cmte
Parks Comm.
Fund Source: VARIOUS POLICE DEPARTMENT TRAFFIC LINE ITEM NUMBERS
Comments:
A1tg Date Mtg Date
The Major Crimes Unit Sergeant supervises 9 detectives and 2 non commissioned
personnel. The span of control and responsibilities for the position cannot effectively be
handled by one person. We propose moving a Traffic Officer position to the Major Crimes
Unit as a second Sergeant. The Council is being asked to consider and approve this change
in the organizational structure.
II
ATTACHMENTS
Informational Memorandum dated 6/9/09
Budget Transfer Authorization Form
Minutes from the Finance and SafetyCommittee meeting of 6/16/09
Authorization of Transfer of Funds
DATE: 06/16/09
RECOMMENDATIONS:
SPONSOR /ADMIN. Approval
COMNIITri E Unanimous Approval; Forward to Committee of the Whole
COST IMPACT FUND SOURCE
E\PI?NDITURI? RI?QUIRI?D AMOUNT BUDGETED APPROPRIATION REQUIRED
$179,018 $179,018 $0
RECORD OF COUNCIL ACTION
Forward to next Regular Meeting
Transportation Cmte
Planning Comm.
From:
To:
the
6/11/2009
City of Tukwila
AUTHORIZATION FOR
TRANSFER OF FUNDS
Department: Police Department Date: Tune 16, 2009
Under the provisions of Ordinance No. 2221, the following transfer of funds within the budget class is requested:
Budget Line Item Number/ BAR
000.10.521.700.11.00
000.10.521.700.21.00
000.10.521.700.22.00
000.10.521.700.24.00
000.10.521.700.25.97
Total
Budget Line Item Number/ BAR
000.10.521.210.11.00
000.10.521.210.21.00
000.10.521.210.22.00
000.10.521.210.24.00
000.10.521.210.25.97
Total
Detailed justification for transfer: Move salary and benefits for difference between
Probationary Sergeant and Police Officer 1St Class from Traffic Policing (700) to Investigation
(210).
APPROVED BY THE TUKWILA CITY COUNCIL AT A MEETING THEREOF:
APPROVED BY THE DEPARTMENT HEAD:
Signature:
APPROVED BY THE MAYOR:
Signature:
Amount
122,916
10,298
7,154
2,009
36,641
179,018
Amount
122,916
10,298
7,154
2,009
36,641
179,018
day of 20
Date:
Date:
COUNCIL AGENDA SYNOPSIS
[1leetino Date Prepared by Mayor's review 1 Council reuiew
07/06/09 JM 1
ITEM INFORMATION
ORIGIN \LAGI DATE: JULY 6, 2009
AGI ND:\ I'rr,n[ Trn,l? Gilliam Creek Basin Stormwater Overflow Project
Design Consultant Agreement with PACE Engineers, Inc.
CAS N[i \[iii ;R:
CATK R1'
SP( )NSOR
S
SUM NIA RY
RI: lI.\C'I?D BY
MTG. DATE
07/06/09
MTG. DATE
07/06/09
09 -d�1
Ordinance Bid Award I 1 Public Hearing I Other
Mtg Date
U Council 1 1 Nlayor Adm Svc:r DCD Finance n Fire P1 Legal 1 P&R n Police PIP'
Discussion Motion
11Itg Date 07/06/09 Mtg Date 07/06/09 Mtg Date Rltg Date
This contract is for design of the Gilliam Creek Basin Stormwater Overflow Project. Three
firms were short listed from the Consultant Works Roster and PACE was chosen as the
most qualified. This project will help drain Gilliam Basin during high river events and allow
additional stormwater flow to be diverted to an overflow pipe along Strander Blvd from
Andover Park West to Andover Park East. Council is being asked to approve the consultant
agreement for $85,665.00.
U COW Mtg. n CA &P Cmte U F &S Cmte
Utilities Cmte 1 1 Arts Comm. Parks Comm. Planning Comm.
Resolution
1
Lzitialj
DATE: 06/23/09
RECOMMENDATIONS:
SPONSOR /ADNIIN. Public Works
COMMITTEE Unanimous Approval; Forward to next Regular Council
COST IMPACT FUND SOURCE
EXPI;NDITURI QUIRIM AMOUNT BUDGETED APPROPRIATION REQUIRED
$85,665.00 $0.00 $0.00
Fund Source: 412.02 SURFACE WATER FUND (PG. 153, 2009 CIP)
Comments: Funds from Surface Water Private Storm System (pg 147) will be utilized for this project.
RECORD OF COUNCIL ACTION
ATTACHMENTS
Informational Memorandum dated 06/16/09
Consultant Selection
CIP Sheet
CIP Attachment F Surface Water Fund
Location Map
Consultant Agreement with Scope of Work
Minutes from the Utilities Committee meeting of 06/23/09
ITEM No.
tlltg Date tldtg Date
n Transportation Cmte
City of Tukwila
TO: Mayor Haggerton
Utilities Committee
FROM: Public Works Directoan
DATE: June 16, 2009
INFORMATIONAL MEMORANDUM
SUBJECT: Gilliam Creek Basin Stormwater Overflow
Project No. 03 -DRO9
Consultant Selection and Design Agreement
ISSUE
BACKGROUND
Jim Haggerton, Mayor
Approve a consultant agreement with PACE Engineering to design the Gilliam Creek Basin Stormwater Overflow Project.
Gilliam Creek discharges to the Green River through a 108" flap gate. During high river events, Gilliam Creek backs up
water into the Tukwila Urban Center (TUC). This has lead to flooding at the Andover Park East/Tukwila Parkway
intersection. To help alleviate this condition, the Surface Water Maintenance Crew opens a gate at the Andover Park
West/Strander intersection to allow stormwater to flow into Tukwila Pond and into the P17 drainage basin. This uses the
pond for detention and temporarily reduces surcharging in the Gilliam Basin.
To help drain the Gilliam Basin during high river events, Storm Lift Station 17 (at Strander Blvd) was designed so that
additional flows could be diverted at a future date by connecting an overflow pipe from Andover Park West to Andover
Park East along Strander Blvd. The Gilliam Creek Basin Stormwater Overflow Project is currently programmed for 2012.
ANALYSIS
The Corps of Engineers recently announced higher flow rates for a longer duration in the Green River from the Howard
Hansen Dam. Providing an overflow at Lift Station No. 17 will allow for longer durations of high water before causing
flooding in the TUC. The combined capacity of Lift Station No. 17 and the conveyance system to P -17 will not handle the
full discharge of Gilliam Creek; however, given the large storage capacity of Tukwila Pond, combined with the added
pumping capacity, additional flood protection within the Gilliam Basin should be realized.
Given the potential of flooding, it is recommended that available funds from the Private Storm System Adoption Program
be delayed and used for the Gilliam Creek Basin Stormwater Overflow Project. Emergency management grant funding is
currently being pursued for this project, although a decision by the granting agencies is not expected until January 2010.
The current Consultant Roster was reviewed and KPG, PACE Engineers, and Perteet were shortlisted. PACE designed
Storm Lift Station No. 17 and the downstream pipe system, as well as, conducted a feasibility analysis of the Gilliam Creek
Basin Stormwater Overflow Project and are the most qualified to complete the design services.
RECOMMENDATION
The Council is being asked to approve this design agreement with PACE in the amount of $85,665.00 for the Gilliam Creek
Basin Stormwater Overflow Project and consider this item at the July 13, 2009 Committee of the Whole meeting and
subsequent July 20, 2009 Regular Meeting.
Attachments: Consultant Selection
CIP Sheet
Consultant Agreement
W \PW Eng \PROJECTS\A- DR Projects \03 -DRO9 (Gilliam Creek Basin Stormwater Overflow) \InfoMemo PACE design Final.doc
Stormwater System
Experience
Firm Expirence
General
PS &E Experience with Tukwila
CONSULTANT SELECTION
Gilliam Creek Basin Stormwater Overflow
KPG
Project Manager 1 2 1
1
1
Working with Tukwila
Program Knowledge 1 2 1
Familiarity with Gilliam and
Strander Drainage Basins 2 2 1
1
Perteet PACE
2 1
TOTALS 7 10 6
Score consultant 1 to 4, with 1 being highest and 4 being lowest.
Lowest score is consultant ranked highest.
PROJECT: Gilliam Creek Basin Stormwater Overflow
LINE ITEM: 412.02.594.38 PROJECT NO. 03 -DRO9
Provide storm drainage system to route Gilliam Creek basin outflow to the new Strander Boulevard storm
drainage pump, when the flap gates are closed at the Gilliam Creek outlet.
Reduces flooding at downstream properties by providing a method to drain the Gilliam Creek basin during
high river events.
DESCRIPTION:
JUSTIFICATION:
STATUS:
MAINT. IMPACT: Decreases need for emergency pumping.
COMMENT: Will reduce likelihood of roadway flooding at intersection of Andover Park East and Tukwila Parkway.
FINANCIAL Through Estimated
(in $000's) 2007 2008 2009 2010 2011 2012 2013 2014 BEYOND TOTAL
EXPENSES
Design 50
Land (R /W) 0
Const. Mgmt. 50 50
Construction 350 350
TOTAL EXPENSES 0 0 0 0 0 50 400 0 0 450
FUND SOURCES
Awarded Grant
Proposed Grant
Mitigation Actual
Mitigation Expected
Utility Revenue
TOTAL SOURCES
0 0 0 0 0 50 400 0 0 450
0 0 0 0 0 50 400 0 0 450
Project Location
2009 2014 Capital Improvement Program
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2009 to 2014
�'I
153
Existing Storm
Drainage System
Existing
Gate Valve
30
50
IL U.
Y
Provide New I
_ti
Overflow Pipe 1 1 t o I Existing Storm
Drainage System i
S tranderr Blvd i
F 4-
o
j Chnstrms. Rd
Pump AV.,:
0
0
0
0
ATTACHMENT F
City of Tukwila
SURFACE WATER ENTERPRISE FUND
2009 2014 Analysis in 000's
REVENUES 2009 2010 2011 2012 2013 2014 Total 1
+20% +10% +10% +10% +10%
Annual Billings (Current) (1) 2,535 3,042 3,346 3,681 4,049 4,454 21,107
Other Revenues (2) 125 130 135 140 145 150 825
Grants /Bond Proceeds (3) 0 0 0 0 0 0 0
Total Revenues 2,660 3,172 3,481 3,821 4,194 4,604 21,932
EXPENDITURES
Operations Maintenance (4)
Debt Service (5)
Engineering Labor (6)
Subtotal
SSWM Capital CIF Program (7)
Total Expenditures
Cash Flow Year by Year
Carryover from 2008
1,374 1,386 1,385 1,426 1,470 1,513 8,554
382 380 370 318 316 315 2,081
293 316 325 335 345 356 1,970
2,049 2,082 2,080 2,079 2,131 2,184 12,605
1,370 1,010 634 1,125 1,070 1,099 6,308
3,419 3,092 2,714 3,204 3,201 3,283 18,913
(759) 80 767 617 993 1,321 3,019
2,827 0 0 0 0 0 2,827
Accumulated Totals 2,068 2,148 2,915 3,532 4,525 5,846
Gilliam Creek Basin Stormwater Overflow Map
CONSULTANT AGREEMENT FOR
DESIGN SERVICES
THIS AGREEMENT is entered into between the City of Tukwila, Washington, herein -after referred
to as "the City and PACE Engineers, Inc., hereinafter referred to as "the Consultant in
consideration of the mutual benefits, teams, and conditions hereinafter specified.
1. Project Designation. The Consultant is retained by the City to perform Design services in
connection with the project titled Gilliam Creek Basin Overflow.
2. Scope of Services. The Consultant agrees to perform the services, identified on Exhibit "A"
attached hereto, including the provision of all labor, materials, equipment and supplies.
3. Time for Performance. Work under this contract shall commence upon the giving of written
notice by the City to the Consultant to proceed. The Consultant shall perform all services and
provide all work product required pursuant to this Agreement within 120 calendar days from
the date written notice is given to proceed, unless an extension of such time is granted in
writing by the City.
4. Payment. The Consultant shall be paid by the City for completed work and for services
rendered under this Agreement as follows:
A. Payment for the work provided by the Consultant shall be made as provided on Exhibit
"B" attached hereto, provided that the total amount of payment to the Consultant shall not
exceed $85,665.00 without express written modification of the Agreement signed by the
City.
B. The Consultant may submit vouchers to the City once per month during the progress of
the work for partial payment for that portion of the project completed to date. Such
vouchers will be checked by the City and, upon approval thereof, payment shall be made
to the Consultant in the amount approved.
C. Final payment of any balance due the Consultant of the total contract price earned will be
made promptly upon its ascertainment and verification by the City after the completion of
the work under this Agreement and its acceptance by the City.
D. Payment is provided in this section shall be full compensation for work performed,
services rendered, and for all materials, supplies, equipment and incidentals necessary to
complete the work.
E. The Consultant's records and accounts pertaining to this Agreement are to be kept
available for inspection by representatives of the City and state for a period of three (3)
years after final payments. Copies shall be made available upon request.
5. Ownership and Use of Documents. All documents, drawings, specifications and other
materials produced by the Consultant in connection with the services rendered under this
Agreement shall be the property of the City whether the project for which they are made is
executed or not. The Consultant shall be permitted to retain copies, including reproducible
copies, of drawings and specifications for information, reference and use in connection with
the Consultant's endeavors. The Consultant shall not be responsible for any use of the said
documents, drawings, specifications or other materials by the City on any project other than
the project specified in this Agreement.
6. Compliance with Laws. The Consultant shall, in performing the services contemplated by
this Agreement, faithfully observe and comply with all federal, state, and local laws,
ordinances and regulations, applicable to the services to be rendered under this Agreement.
7. Indemnification. The Consultant shall indemnify, defend and hold harmless the City, its
officers, agents and employees, from and against any and all claims, losses or liability,
including attorney's fees, arising from injury or death to persons or damage to property
occasioned by any act, omission or failure of the Consultant, its officers, agents and
employees, in performing the work required by this Agreement. With respect to the perform-
ance of this Agreement and as to claims against the City, its officers, agents and employees,
the Consultant expressly waives its immunity under Title 51 of the Revised Code of
Washington, the Industrial Insurance Act, for injuries to its employees, and agrees that the
obligation to indemnify, defend and hold harmless provided for in this paragraph extends to
any claim brought by or on behalf of any employee of the Consultant. This waiver is mutually
negotiated by the parties. This paragraph shall not apply to any damage resulting from the
sole negligence of the City, its agents and employees. To the extent any of the damages
referenced by this paragraph were caused by or resulted from the concurrent negligence of the
City, its agents or employees, this obligation to indemnify, defend and hold harmless is valid
and enforceable only to the extent of the negligence of the Consultant, its officers, agents and
employees.
8. Insurance. The Consultant shall secure and maintain in force throughout the duration of this
contract comprehensive general liability insurance, with a minimum coverage of $500,000 per
occurrence and $1,000,000 aggregate for personal injury; and $500,000 per occurrence/
aggregate for property damage, and professional liability insurance in the amount of
$1,000,000.
Said general liability policy shall name the City of Tukwila as an additional named insured
and shall include a provision prohibiting cancellation of said policy except upon thirty (30)
days prior written notice to the City. Certificates of coverage as required by this section shall
be delivered to the City within fifteen (15) days of execution of this Agreement.
9. Independent Contractor. The Consultant and the City agree that the Consultant is an inde-
pendent contractor with respect to the services provided pursuant to this Agreement. Nothing
in this Agreement shall be considered to create the relationship of employer and employee
between the parties hereto. Neither the Consultant nor any employee of the Consultant shall
be entitled to any benefits accorded City employees by virtue of the services provided under
this Agreement. The City shall not be responsible for withholding or otherwise deducting
federal income tax or social security or for contributing to the state industrial insurance
program, otherwise assuming the duties of an employer with respect to the Consultant, or any
employee of the Consultant.
10. Covenant Against Contingent Fees. The Consultant warrants that he has not employed or
retained any company or person, other than a bonafide employee working solely for the
Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any
company or person, other than a bonafide employee working solely for the Consultant, any
fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon
or resulting from the award or making of this contract. For breach or violation of this warrant,
the City shall have the right to annul this contract without liability, or in its discretion to
deduct from the contract price or consideration, or otherwise recover, the full amount of such
fee, commission, percentage, brokerage fee, gift, or contingent fee.
11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under
this Agreement, will not discriminate on the grounds of race, color, national origin, religion,
creed, age, sex or the presence of any physical or sensory handicap in the selection and
retention of employees or procurement of materials or supplies.
12. Assignment. The Consultant shall not sublet or assign any of the services covered by this
Agreement without the express written consent of the City.
13. Non Waiver. Waiver by the City of any provision of this Agreement or any time limitation
provided for in this Agreement shall not constitute a waiver of any other provision.
14. Termination.
A. The City reserves the right to terminate this Agreement at any time by giving ten (10)
days written notice to the Consultant.
B. In the event of the death of a member, partner or officer of the Consultant, or any of its
supervisory personnel assigned to the project, the surviving members of the Consultant
hereby agree to complete the work under the terms of this Agreement, if requested to do
so by the City. This section shall not be a bar to renegotiations of this Agreement
between surviving members of the Consultant and the City, if the City so chooses.
15. Attorneys Fees and Costs. In the event either party shall bring suit against the other to
enforce any provision of this Agreement, the prevailing party in such suit shall be entitled to
recover its costs, including reasonable attorney's fees, incurred in such suit from the losing
party.
16. Notices. Notices to the City of Tukwila shall be sent to the following address:
Mayor
Notices to Consultant shall be sent to the following address:
DATED this
City Clerk
City of Tukwila
6200 Southcenter Boulevard
Tukwila, WA 98188
PACE Engineers, Inc.
1601 Second Avenue, Suite 1000
Seattle, WA 98101
17. Integrated Agreement. This Agreement, together with attachments or addenda, represents
the entire and integrated Agreement between the City and the Consultant and supersedes all
prior negotiations, representations, or agreements written or oral. This Agreement may be
amended only by written instrument signed by both the City and the Consultant.
day of 20
CITY OF TUKWILA CONSULTANT
By: C/L22L!J
Attest/Authenticated: Approved as to Form:
Printed Name: L i T s it
Title: Sr /i 3� At 7 r e__,/
City Clerk Office of the City Attorney
(PA
CIE
An Engmeenng Services Company
4 June 2009
Ryan Larsen, P.E.
Public Works
City of Tukwila
6300 Southcenter Blvd.
Tukwila WA 98188
EXHIBIT
Subject: Scope of Work for Gilliam Creek Basin Overflow Pipe
Exhibit A
PACE Proposal Number P09 -484
Dear Ryan:
Engineers I Planners 1 Surveyors
PACE Engineers, Inc., is pleased to submit this proposed scope of work and fee estimate
based on our understanding of this project.
Project Understanding
PACE recently performed a feasibility study to determine the potential for a new storm
drain overflow pipe connecting existing City storm drainage pipes between Andover Park
East and Andover Park West in Strander Blvd. The overflow pipe could reduce potential
Southcenter area flooding in the event that high discharge into the Green River overtops
the levees by allowing some flows to be directed to the Strander Blvd pump station. A
preliminary layout was developed to determine the potential utility obstacles and effective
pipe sizing. The proposed overflow pipe connects the conveyance to the Strander Pump
Station with the existing pipe to Tukwila Pond.
Scope of Services
A detailed proposal consisting of eight (8) tasks follows. This proposal includes necessary
engineering through the project bid phase and direct costs associated with the project. PACE
will be the prime consultant for the entire Scope of Work and will complete all civil
engineering and survey services in- house.
We anticipate starting this work immediately following City feedback on the Feasibility
Study. We recommend the SEPA process be initiated as soon as possible with the Feasibility
Study submittal accompanying the checklist. Approval from this process is needed to accomplish
the required schedule, so timely decisions will be needed by the City. We propose to do this
work on a time and expense basis with a not to exceed amount of $85,665 plus optional
PACE Engineers, Inc.
Seattle Office
1601 Second Avenue 1 Suite 1000 Seattle, WA 98101
O SCOPE \E NGr JEEP. \2009engr \gIU ial11 creek overflow \GiM m Creek Scope 6-4-09 P09 4E4.1=lr P6.441.1855 1 f 206.448.7167
paceengrs.com
Ryan Larsen, P.E.
City of Tukwila
June 4, 2009
Page 2
Engineers I Planners I Surveyors
tasks (see attached spreadsheet). The budget is based on 2009 rates. Should any of this
work extend beyond 2009, a cost adjustment may be needed for any portion of the work
extending beyond this time.
SCOPE OF WORK
Task 1 Survey
Some topographic survey was performed in support of the feasibility study. Some additional
survey is needed to create the level of detail required for construction drawing base mapping.
This task will perform additional field survey and update the project base map.
Task 2 SEPA
This project will require compliance with the State Environmental Protection Act (SEPA).
The City will complete an environmental checklist with input from PACE on relevant items.
The City will issue and publish the SEPA document as required. A Determination of Non
Significance (DNS) is expected.
Task 3 Hydrologic /Hydraulic Analysis
PACE will modify the preliminary pipe design based on feedback from the City. PACE will finalize
the hydraulic analysis performed in the feasibility study.
The City has adopted the most recent King County Surface Water Design Manual for stormwater
design, which requires drainage review for any pipe over 12 inches in diameter. To address this
analysis, PACE will prepare a Technical Information Report (TIR) suitable for targeted drainage
review, addressing the hydraulic and hydrologic analysis of the overflow pipe.
Task 4 Final Design
PACE will provide final design plans based upon review comments on the feasibility study plan
and profile. All materials and installation procedures will be in conformance with the City
and WSDOT /APWA standards. All drawings will be prepared using the most recent version of
AutoCAD.
O:\ SCOPE \ENGi(NEER \2009eng \gilliarn creek overflow:A! \Giiliarn Creek Scope 6 -A -09 P1)9-4r54.cloc
PACE)
Ryan Larsen, P.E.
City of Tukwila
June 4, 2009
Page 3
Engineers 1 Planners I Surveyors
Stormdrain Overflow Pioe
PACE will design a new gravity storm line from the Andover Park West to Andover Park East
down Strander Boulevard, connecting to the existing stormdrain system which flows to the
Strander Blvd. pump station. Existing catch basins will be redirected into the new drainage
system. The existing storm system will be abandoned in place where appropriate. It is
assumed that the new pipe will be constructed within the center two lanes so that one lane of
traffic can be maintained in each direction during construction.
Road Restoration /Improvements
PACE will design the roadway restoration based on City standards for utility trench repair,
as well as striping and replacement of signal loops as required by the design within the
project limits.
The following list of drawings is anticipated:
List of Drawings Number of Drawings
Title Sheet 1
Existing Conditions 2
Temporary Erosion Control and Sedimentation
Plan, Notes, and Details 4
Construction Notes and Sequence 1
Drainage Plan and Profile (20 scale) 2
Stormwater Details 1
Strander Blvd Road Restoration Plan (20 scale) 1
Total: 12
Task 5 Project Management /Coordination /Meetings
PACE will provide the time needed to administer and coordinate the project. Our goal is to
insure there are no surprises when the final design is submitted to the City. The following
items are included in this task:
1. Attend coordination meetings with the City as required. For budgetary purposes 32 hours
have been allotted for meetings. Since the amount of meeting time is not under our
control any time in excess of the budgeted 32 hours will be billed on a time and materials
basis.
2. In -house project administration, scheduling, and direction of design team staff.
3. Preparation of monthly progress reports
O:\ SCOPE \ENGINEER \2009erlgr \gilliarn creek overflow.AGi liars Creek Scope 6-4 -09 P09- 484.dcc PACE
Ryan Larsen, P.E.
City of Tukwila
June 4, 2009
Page 4
Task 6 Contract Document Preparation
Task 8 Construction Services (Optional Task)
Engineers 1 Planners 1 Surveyors
PACE will prepare contract bid documents (plans, specifications, and engineers estimate of
probable construction cost) in accordance with City standards and using the City's standard
template. We anticipate the project will bid as one schedule and that the bid documents will be
based on the Washington State Department of Transportation "Standard Specifications for
Road, Bridge and Municipal Construction, 2008" and modified and amended as appropriate.
We will incorporate any City forms or special bid /construction requirements within the bid
document. It is assumed that the City will advertise, open bids and award the project with
support from PACE. PACE will coordinate and upload bid documents to the Builders Exchange
ftp site (BXWA.com) and provide deliverables as listed below under Deliverables.
Task 7 Quality Assurance (QA)
In order to assure that the final plans and specifications are complete, accurate and
appropriate, PACE will conduct a QA review of the final documents prior to final (100
submittal to the City. This review will be assigned to a senior level principal who has not
been associated with the project. The review will consist of a complete sheet -by -sheet and
contract document review to assure the City that the documents meet or exceed the "level
of care" of our industry and are the highest quality level possible.
PACE will be pleased to provide the following construction services to the City of Tukwila in
support of this project if requested by the City. PACE proposes the following services during
construction:
1. Bid assistance
2. Construction management
3. Construction surveying /staking
4. Construction inspection
5. Compaction testing
6. Shop drawing review
7. Progress payment processing
8. Record drawing preparation
Deliverables and Schedule
We anticipate the following submittals to the City for comments and approval, including
estimate of probable construction cost.
n F or Scope V9 P09- 4-84.dcc
��t� '�iiE{��ELn \2L�4eiZgr \Hl�adt Ii creek Creek r'
PAC4)
Ryan Larsen, P.E.
City of Tukwila
June 4, 2009
Page 5
Final Design Document submittal —end of July2009
Contract Document submittal —end of August 2009
The following construction documents will be provided for City use:
Engineers 1 Planners 1 Surveyors
10 copies, 1/2 size Final Plans (Bond)
1 Full Size mylar copy of Final Plans
10 copies, Final Specifications
1 Copy, Final Engineers Estimate
The proposed schedule assumes prompt reviews by the City and no obstacles with permitting.
This schedule contains no float and all items must go as intended to meet the 2009
construction schedule.
We have developed a scope of work based on our present knowledge of the proposed
project. We have tried to cover all aspects of the proposed project; however, if you feel that
additional areas of work require our attention, please don't hesitate to call. We are pleased to
submit this scope of work to accomplish the civil engineering tasks for this project and look
forward to continuing to work with you.
Sincerely,
PACE Engineers, Inc.
Chris Rhinehart, P.E.
Sr. Project Manager
Attachments
G
r l \�•i' Creek Scope i n 3f -g14.r C
.J f ICC��\ `r �,?F�1t;Eill81�(! creek `iC'! "i i0'��./ 'itak;l .I �e,< 7CG�i.. 7 -�S .i c
O: \SCOPE \Ef G f:�= %G�J�<.,
(PACE
PACE Engineers
Task 1 Survey
Task 2 SEPA assistance
Task 3 Hydraulic Anal; TIR
Task 4 Final design
Task 5 PM, Mtgs
Task 6 Construction Docs
Task 7 QA
Task 2 Geo
Hours Total
Labor Total
Expenses
Postage /Courier
Plotter
PhotoNideo
Mileage/Travel /Per Diem
Miscellaneous
Technology Fee
Project Name Gilliam Creek Overflow Pipe
Project
Staff Type (See Labor Rates Table)
Staff Type Hourly Rate
Labor
Code
09 620
10
$165
Principal
Engineer
2
Total
4
4
2
4
16
$5,280
rate /unit
$8.00
LS
11
$155
Sr Project
Manager
2
16
60
60
60
8
4
$32,550
$0.55 200
1 P -484
Billing Group #:101
Reimbursable
Quantity
4
1
File: Gilliam Creek overflow Bdgt Wks 09 Standard Rates, Gilliam Cr Overflow
16
$105
Engineer II
2
48
80
12
60
$21,210
Cost
$100.00
$200.00
$110.00
$1,705.00
$2,115
74
$105
Cad Drafter
III
8
4
80
66
32.0: 210.0: 202.0: 158.0
$16,590
Page 1 of 1
Location:IStrander Blvd, Tukwila
Task #:1 001
Labor Hours by Classification
91
$85
Project
Administrator
8
24
8
20
100 100
$0
Open
60.0: 0.0
$5,100 $0
Subconsultants
Utility Locate
Mechanical Engineer
Electrical Engineer
Geotechnical Engineer
I C Engineer
Subconsultant Subtotal
Markup
Total
$0
Open
0.0
$0
10%
$0
EXHIBIT 8
Project Budget Worksheet 2009 Standard Rates
Prepared By: Chrs Rhinehart
Date: 26- May -09
100 59 43 48
$0 $180 $135 $105
2 -Man Survey Proj Survey Tech
Open Survey Crew Mngr II
8 4 8
0.0
8.0
4.0
$0 $0 $1,440 $540
PACE Billed Labor Total
Reimbursable Expenses
Subconsultants
Total Project Budget' $85,66511
Rate Table Used: 2009
Hour
Total
30.0
0.0
4.0
80.0
248.0
82.0
210.0
24.0
0.0
0.0
0.0
0.0
0.0
4.0
0.0
8.0 682.0
$840 $83,550.00
$83,550
$2,115
$0
Printed: 614/2009, 1:02 PM
UTILITIES COMMITTEE
Meeting Minutes
June 23, 2009 5:00 p.m. Conference Room #1
City of Tukwila
Utilities Committee
PRESENT
Councilmembers: Joan Hernandez (filling in for Kathy Hougardy, Chair); Pam Linder, and Dennis Robertson
Staff: Jim Morrow, Frank Iriarte, Pat Brodin, Bob Giberson, Ryan Larsen, Mike Cusick, Peter Lau,
Greg Villanueva, Gail Labanara and Kimberly Matej
Guest: David Weaver
CALL TO ORDER: Acting Committee Chair Hernandez called the meeting to order at 5:01 p.m.
I. PRESENTATIONS
No Presentations
II. BUSINESS AGENDA
A. 2009 Small Drainage Program Construction Management Sul Dlement
Staff is seeking full Council approval of Supplement Agreement No. 1 to Consultant Contract No.
09 -044 with KPG, Inc. in an amount not to exceed $29,956.68 for construction management services.
Now that the construction contract has been awarded, the above supplemental agreement will provide
construction management support during the construction phase of the project. This support will
include: limited site inspections, review of material submissions, possible change order requests, and
as -built drawing preparation. This contract will also allow staff the flexibility to manage the
construction with the assistance of KPG's design expertise. UNANIMOUS APPROVAL.
FORWARD TO JULY 13 COW FOR DISCUSSION.
B. Gilliam Creek Basin Stormwater Overflow Consultant Selection and Design Agreement
For Information Purposes: Gilliam Creek is a natural stream drainage basin which runs along
SR518 from SeaTac and through Tukwila.
Staff is seeking full Council approval of a consultant agreement with PACE Engineering for design
of the Gilliam Creek Basin Stormwater Overflow Project.
The Gilliam Creek Overflow Project was originally planned for 2012. However, due to recent and
anticipated high river occurrences and potential flooding, as well as complications with the Howard
Hansen Dam, staff recommends this project begin sooner. Specifically, this project will connect an
overflow pipe from Andover Park West to Andover Park East along Strander Boulevard allowing
additional water flows to be diverted from Gilliam Basin during high river events.
The Surface Water Fund will be utilized to finance this project, including construction. Future CIP
projects will be adjusted accordingly to account for this expenditure. Staff anticipates this project can
be completed by this October/ November.
Due to the urgency and potential for flooding, the Committee recommended this item be forwarded
directly to the next scheduled Council meeting (July 6 Regular) in order to expedite Council
discussion and staff's ability to mitigate the City's flooding potential.
Utilities Committee Minutes June 23. 2009 Paae 2
Additionally, Committee members requested a color copy of the map which was utilized at the
Committee meeting be distributed to full Council in the July 6 Regular Meeting Agenda Packet.
UNANIMOUS APPROVAL. FORWARD TO JULY 6 REGULAR MEETING FOR
DISCUSSION.
C. NPDES Program Consultant Selection and Agreement
Staff is seeking full Council approval of a consultant agreement with R.W. Beck in the amount of
$24,502 for assistance in adopting a new surface water storm design manual and supporting
documents in order to be in compliance with National Pollutant Discharge Elimination System
(NPDES) Phase II Stormwater requirements.
Per NPDES requirements, the City must adopt a stormwater manual which is equivalent to the 2005
Depai intent of Ecology's Surface Water Design Manual by February 15, 2010. A six -month
extension was granted to all cities from the original due date of August 15, 2009.
R.W. Beck, chosen from the City's current Consultant Roster, will perform professional services to
assist the City in updating relative ordinances, development guidelines, and design and construction
standards to adopt the 2009 King County Surface Water Design Manual with modifications as the
City's own manual. This is anticipated to be a lengthy and detailed process.
Although this item is slightly under the Council approval threshold of $25,000, staff opted to bring
the item forward for approval since any contract changes or supplemental agreements could push the
contract over the approval threshold.
Committee members noted that this requirement is an unfunded mandate. UNANIMOUS
APPROVAL. FORWARD TO JULY 13 COW FOR DISCUSSION.
D. Ordinance Amending TMC Chanter 14 Sewer Discharge of Fats, Oils and Greases
Staff is seeking full Council approval to amend and update the Tukwila Municipal Code (Chapter 14)
relative to the unlawful discharge of fats, oils and greases into the City's sanitary sewer system.
Major changes outlined in the draft ordinance include: an increased emphasis on grease, addition of
an enforcement section and interceptors, and definitions of fats, oils and greases. It is anticipated that
these changes will decrease the maintenance needed to keep City sewer pipelines clear as well as
reduce grease levels in the Central Business District.
Staff noted that an updated copy of draft ordinance reflecting all changes, via strikeout and
underlining, will be included in the July 13 COW agenda packet. UNANIMOUS APPROVAL.
FORWARD TO JULY 13 COW FOR DISCUSSION.
E. 2008 Drinking Water Oualitv Report
Staff reviewed information included in the Drinking Water Annual Quality Report for 2008. The City
is required by the Depal tinent of Health to make this information available. This information will be
distributed to the community as an insert in the water bills. Additionally, this information will be
distributed to multi family complexes and businesses who may not receive individual water bills.
INFORMATION ONLY.
F. AT &T Franchise Agreement Renewal Ordinance No. 2128
Staff is seeking full Council approval of an ordinance renewing the City's franchise agreement with
AT &T Corporation.
6th (Monday)
`r Transportation Chamber of Planning
Cmte, Commerce Gov't. Commission
5:00 PM Community (Work Session
(CR 91) Affairs Cmte., on Southcenter
12:00 NOON Plan [Tukwila
(Chamber Office) Urban Center J),
5:30 PM
(City Hall)
Civil Service
Commission,
5:00 PM
(CR #3)
City Council
Regular Mtg.,
7:00 PM
(Council
Chambers)
13th (Monday)
Community
Affairs
Parks Cmte,
5:00 PM
(CR #3)
City Council
Committee of
the Whole
Mtg.
7:00 PM
(Council
Chambers)
7th (Tuesday) 8th (Wednesday)
Finance Safety
Cmte,
5:00 PM
(CR #3)
Arts Commission,
5:30 PM
(Community
Center)
City Council
Special Mtg.
(Work Session on
Shoreline Master
Program)
6:00 to 8:00 PM
(Council
Chambers)
14th (Tuesday)
Utilities Cmte,
5:00 PM
(CR #1)
City Council
Special Mtg.
(Work Session on
Shoreline Master
Program)
6:00 to 8:00 PM
(Council
Chambers)
Tukwila
International
Boulevard
Action Cmte,
7:00 PM
(Community
Center)
Upcoming Meetings Events
JULY 2009
Parks
Commission,
5:30 PM
(Community
Center)
Library
Advisory
Board,
7:00 PM
(Foster Library)
9th (Thursday) 10th (Friday)
Sister City Cmte
430 PM
(CR #3)
RESCHEDULED
FROM JULY 1.
Please note
earlier start
time this
month.
Court
Lodging Tax
Advisory
Committee,
12:00 NOON
(Doubletree
Guest Suites)
FREE Workshop!
Join Stewardship
Partners, WSU
Extension and the
City of Tukwila for
a hands -on class-
room workshop on
rain garden design
and construction.
6:30 to 9:00 PM
Tukwila City Hall
(Council
Chambers)
Registration is
required. Call
Brandon at
206 431 -3684 or
e -mail bmiles@
ci.tukwila.wa.us
For information on
rain gardens, visit
www.stewardship
partners.org
Crime Hot
Spots Task
Force Mtg.,
10:00 AM
(CR #5)
Domestic
Violence Task
Force,
12:00 NOON
(Human Svcs.
office)
Tukwila
Historical
Society,
7:00 PM
(George Long
facility)
11th (Saturday)
Tukwila Int'I.
Blvd. Action
Cmte's
Trash Pickup Day
9:00 10:00 AM
For location contact
Rick at
rick(&Jorschler. org
[This month's trash
pickup day was
rescheduled from
July 25, 2009.1
Council Coffee
Chat
10:00 AM to
12:00 NOON
at Starbucks
(13038 Interurban Ave.)
Stop by and informally
talk with a Tukwila
City Councilmember
about anything on
your mind regarding
Tukwila.
All Nations Cup 2009 is coming! All events will be held at Starfire Sports complex, Fort Dent Park. The
two -week soccer tournament begins with the Opening Ceremony starting at 7:00 PM on July 10. Tournaments
begin at 8:00 PM on July 10 and run through July 23, with championship games on July 24 and 25 and the
All Star Game also on July 25. For information and game schedules visit www.allnationscup.org.
15th (Wednesday) 16th (Thursday) 17th (Friday) 18th (Saturday)
C.A.S.T.T. performances
Community Actors'
Summer Theatre in Tukwila)
July 17 and 18
7:00 PM
Foster Performing
Arts Center
This year's theme is
"Tukwila Theatre LIVE!" in celebration
of CASTT's 20th anniversary.
Admission is FREE, but canned food will be
collected at the door for the Tukwila Food
Panay. For more info call 206-767-2342.
Finance Safety Committee: 1st 3rd Tues., 5:00 PM, Conf. Room #3. Agenda items for 7/7/09 meeting: (A) Ordinance amending
TMC Section 3.32, increasing purchasing limits. (B) Resolution and certifications regarding a bond sale by Cascade Water Alliance.
(C) Hold harmless agreement with the City of Bellevue regarding distribution of proceeds forn sale of JAG property. (D) Purchase of
specialized fire equipment for Sound Transit. (E) Sales tax update.
➢Transportation Committee: 1st 3rd Mon., 5:00 PM, Conf. Room #1. Agenda items for 7/6/09 meeting: (A) E. Marginal Wray S.
Fiber Interconnect Project completion and acceptance. (B) Walk and Roll Plan School =one flashing beacon gran!.
Court Busy Court and /or Jury Calendar (noted to alert employees and citizens of potential parking difficulty).
MONTH MEETING 1- MEETING 2 MEETING 3 MEETING 4
REGULAR C.O.W. REGULAR C.O.W.
July
August
Tentative Agenda Schedule
3rd
Independence Day
(observed)
(City offices closed)
31'
Fifth Monday of the
month—no Council
meeting scheduled
7N' —Labor Day
(City offices closed)
6
See agenda packet
cover sheet for this
week's agenda
(July 6, 2009
Regular Meeting)
September 8 (Tuesday) 14
13 20 27
Special Presentation:
U.S. flag presentation
to Mike West
Public Hearing:
Shoreline Master
Program update and
environmental review
(continued from
April 20, 2009)
Special Issues:
2009 Small Drainage
Program
construction
management
supplement
NPDES Program
consultant selection
and agreement
Ordinance amending
TMC Title 14
regarding sewer
discharge of fats, oils
and greases
Ordinance regarding
AT &T franchise
agreement renewal
Contract with the
Community
Economic Revitali-
zation Board (CERB)
for the Tukwila
South project
Unfinished Business:
2009 Small Drainage
Program
construction
management
supplement
NPDES Program
consultant selection
and agreement
Ordinance amending
TMC Title 14
regarding sewer
discharge of fats, oils
and greases
Ordinance regarding
AT &T franchise
agreement renewal
Contract with the
Community
Economic Revitali-
zation Board (CERB)
for the Tukwila
South project
10 17 24
Special Presentation:
King County Sexual
Assault Resource
Center
21 28
Special Presentation:
Tukwila School District
English Language
Learners Program
(Dave Larson,
Program Director)
Proclamation:
Mayor's Day of
Concern for the
Hungry
COMMITTEE OF THE
WHOLE MEETING TO
BE FOLLOWED BY A
SPECIAL MEETING