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Home My WebLink AboutCOW 2009-07-27 COMPLETE AGENDA PACKET1. 2. SPECIAL PRESENTATIONS 3. CITIZEN COMMENT 4. PUBLIC HEARINGS 5. SPECIAL ISSUES 6. REPORTS 7. MISCELLANEOUS 8. EXECUTIVE SESSION 9. ADJOURNMENT Tukwila City Council Agenda COMMITTEE OF THE WHOLE Jim Haggerton, Mayor Councilmembers: Joe Duffie Pamela Linder Rhonda Berry, City Administrator Dennis Robertson Verna Griffin Joan Hernandez, Council President Kathy Hougardy De'Sean Quinn Monday, July 27, 2009, 7:00 PM Tukwila City Hall; Council Chambers CALL TO ORDER PLEDGE OF ALLEGIANCE led by the City of Tukwila Police Explorers. Howard Hanson Dam Operational Restrictions; Jim Morrow, Incident Commander /Public Works Director. At this time, you are invited to comment on items not included on this agenda (please limit your comments to five minutes per citizen). To comment on an item listed on this agenda, please save your comments until the issue is presented for discussion. An ordinance renewing a six -month moratorium on the acceptance of Pg.1 applications for sign, development and electrical permits for certain types of signage. a. An ordinance renewing a six -month moratorium on the acceptance of Pg.1 applications for sign, development and electrical permits for certain types of signage. b. Authorization for transfer of funds for purchase of a front loader. c. Authorization for transfer of funds representing 3% budget adjustments. d. Supplement #5 to Contract #05 -071 with HNTB for the Tukwila Urban Center Access project (Klickitat). a. Mayor c. Staff e. Intergovernmental b. City Council d. City Attorney Tukwila City Hall is wheelchair accessible. Reasonable accommodations are available at public hearings with advance notice to the City Clerk's Office 206 433 1800 /TDD 206 248 -2933. This notice is available at www.ci.tukwila.wa.us, and in alternate formats with advance notice for those with disabilities. Tukwila Council meetings are audio taped. Pg.9 Pg.15 Pg.23 CAS NI'MFu;R: 09- 105 C.\'1'I ?G( )R\ Discussion Motion .11tg Date 07/27/09 Altg Date SI)( INS( )R'S SI \L \LUt1' EXPINDFI'URI RIQUIRI ?D $N /A Fund Source: N/A Con,nzents: N/A MTG. DATE 7/27/09 MTG. DATE 07/27/09 08/03/09 1 COUNCIL A GENDA SYNOPSIS Altg Date Initials Meeting Date Prepared by I Mayor's review 07/27/09 BM I AAA 08/03/09 BM ITEM INFORMATION ORIGINS \I, AGI?ND,\ D,\'I'1?: JULY 27, 2009 .\GI ;ND.\ ITI(\I TFFI,I? Renewing the City's Moratorium on the installation of certain types of signage. Li Resolution Ordinance 1 1 Bid Award Public Hearing I 1 Other Mtg Date 08/03/09 Altg Date Mtg Date 07/27/09 Altg Date Council review ISI)( NS( IZ I Council n Mayor I Adm Svcs DCD ['Finance Fire E Legal P/'R I I Police n PW On October 6, 2008 the City Council adopted Ordinance 2208 which established a 180 -day moratorium on the installation of certain signage types within the City. The sign types included, billboards, freeway interchange signs, dynamic signs, and freestanding signs taller than six feet. In March, the City Council renewed the moratorium an additional 180 days until September of 2009. The moratorium is set to expire, and staff is proposing to extend it an additional 180 -days. RIVIk\VND HY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. DATE: 07/13/09 RECOMMENDATIONS: SPONSOR /ADMIN. Extend the moratorium COMMJY1EE Unanimous Approval; Forward to Committee of the Whole COST IMPACT FUND SOURCE AMOUNT BUDGETED APPROPRIATION REQUIRED $N /A $N /A RECORD OF COUNCIL ACTION 4f Planning Comm. ATTACHMENTS Informational Memorandum dated 7/6/09 Ordinance in Draft Form Minutes from the Community Affairs and Parks Committee meeting of 7/13/09 ITEM No. TO: FROM: DATE: SUBJECT: ISSUE BACKGROUND City of Tukwila INFORMATIONAL MEMORANDUM Mayor Haggerton Community Affairs and P Jack Pace, DCD Directo July 6, 2009 Renewal of Sign Code Moratorium The moratorium that the City has in place regarding the placement of certain signage types will expire in early September. DCD staff is requesting that the moratorium be renewed and extended an additional six months to allow additional time to complete the sign code update. In the fall of 2008, DCD staff realized that the Sign Committee recommendations may conflict with the existing sign code. In October of 2008, the City Council adopted a moratorium on the installation of certain sign types within the City. The following sign types were covered under the moratorium: 1. Animated and electronic signs 2. Freestanding signs taller than six feet. 3. Freeway Interchange Signs. 4. Billboards Throughout the past year, the City has been working extensively to write a new sign code. During the summer of 2008, the Sign Code Advisory Committee met a total of six times to review the various issues associated with sign regulations. On January 29, 2009, the City Council and Planning Commission were briefed on the recommendations of the Sign Code Advisory Committee. These recommendations included new standards for freestanding signs and prohibition of certain types of signage currently allowed under the existing sign code. This spring Planning Staff sent out letters to individuals who were identified during the Sign Code Update process as interested parties. Planning staff invited these individuals to provide specific recommendations and policy guidance on the City's sign regulations. The current moratorium is set to expire in early September and the new sign code will likely not come before the City Council until the new Shoreline Master Program and the Tukwila Urban Center Plan work has been completed. Jim Haggerton, Mayor ANALYSIS DCD noted the complexities associated with dealing with non conforming signs at the joint meeting. The new sign code will render dozens of existing signs non- conforming and DCD staff is hoping to work with these property and business owners to reduce the impacts of the new code. The moratorium has prevented the installation of new signs that may be rendered non conforming when the new sign code is adopted and for this reason should be renewed. RECOMMENDATION The Council is being asked to approve the ordinance renewing the moratorium an additional six months. The Ordinance has tentatively been scheduled for the July 27, 2009, Committee of the Whole meeting and August 3, 2009 Regular Meeting. A public hearing will be conducted at the July 27, 2009 meeting. ATTACHMENTS A: Ordinance in Draft Form W: \Long Range Projects \Sign Code Update \CAP Memo, 2009.07.06.doc W: \Word Processing\Ordinances \Sign Code Moratorium.doc BM ksn 07/23/2009 DRAFT AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, RENEWING A SIX -MONTH MORATORIUM ON THE ACCEPTANCE OF APPLICATIONS FOR SIGN, DEVELOPMENT, AND ELECTRICAL PERMITS FOR CERTAIN TYPES OF SIGNAGE WITHIN THE CITY OF TUKWILA; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, Title 19 of the Tukwila Municipal Code the Sign Code regulates signage within the City of Tukwila; and WHEREAS, the City Council has identified that the City's current Sign Code is out- dated and needs to be updated, in order to address the complexity of development issues within the City; and WHEREAS, the City desires to limit the number of signs that might be rendered nonconforming by the Sign Code update, thereby limiting the financial burden to business owners, property owners and the City imposed by a staged amortization program; and WHEREAS, on June 4, 2007, the City Council passed Ordinance No. 2165, establishing a six -month moratorium on the filing of sign, development, and electrical permits for certain types of electronic signage within the City; Ordinance No. 2170 adopted the Findings of Fact; the moratorium was renewed by Ordinance Nos. 2180, 2202, expanded by Ordinance No. 2208, and renewed again by Ordinance No. 2225; and WHEREAS, the City Council and Planning Commission were briefed on various sign code issues at a joint meeting on October 25, 2007; and WHEREAS, on February 4, 2008, the City Council adopted Resolution No. 1656, which called for the creation of a Sign Code Advisory Committee to assist City staff in the creation of a new Sign Code; and WHEREAS, since July of 2008 the Committee has met a total of six times to discuss the various issues associated with the creation of a new Sign Code, and has developed recommendations to limit certain types of signage, in order to improve the visual appearance of the City; and WHEREAS, on January 29, 2009, the Planning Commission and the City Council were briefed on the recommendations of the Sign Code Advisory Committee. The recommendations, if included in the new Sign Code, will prohibit the installation of some sign types that are currently permitted within the City; and WHEREAS, the City has received and will continue to receive applications for a variety of signs that may conflict with the City's update to Title 19 and could potentially pose a threat to public safety and add visual clutter to the City streets; and WHEREAS, on July 27, 2009, the City Council conducted a public hearing on the renewal of the moratorium; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. Findings of Fact. The "Whereas" clauses above are hereby adopted by reference as the City Council's Findings of Fact, as if fully set forth herein. Section 2. Purpose. The purpose of this moratorium is to allow the City adequate time to study and adopt regulations to update Title 19 of the Tukwila Municipal Code. Page 1 of 2 Section 3. Moratorium Renewed. As expanded by Ordinance No. 2208, and renewed by Ordinance No. 2225, the moratorium is hereby renewed on the filing of sign, development and electrical permits for the erection, re- erection, construction, or alteration of: 1. Any sign that would be classified as an "Electronic Sign" as defined under TMC 19.08.055, any sign that would be classified as an "Animated Sign" as defined under TMC 19.08.030, any sign that displays a "Holographic Display" as defined under TMC 19.08.105, and any sign considered a "Scoreboard" under TMC 19.08.195. Nothing in this moratorium shall be construed to prevent the maintenance of an existing sign, provided the maintenance is consistent with the limitations specified in TMC 19.12.050, "Exceptions Permits Not Required," and Chapter 19.30, "Staged Compliance Sign Amortization Program." This moratorium shall not apply to any sign permit that was vested prior to the moratorium's enactment. 2. Any sign that would be classified as a billboard under TMC 18.08.050. Existing billboards may continue to replace their existing copy pursuant to the limitations established under Title 19. 3. Any sign, taller than six feet in height, that would be classified as a "freestanding sign" as defined under TMC 19.08.070. Height shall be determined pursuant to TMC 19.08.100. Nothing in this moratorium shall be construed to prevent the maintenance of an existing freestanding sign, provided the maintenance is consistent with the limitations specified in TMC 19.12.050, "Exceptions- Permits Not Required," and Chapter 19.30, "Staged Compliance Sign Amortization Program." Existing freestanding signs that comply with Title 19 of the Tukwila Municipal Code may have face changes and install panels subject to the permit requirements of TMC 19.12.010 and other applicable sign development standards found in Title 19. 4. Any "freeway interchange sign" as permitted under TMC 19.32.140 (E)(2). Nothing in this moratorium shall be construed to prevent the maintenance of an existing freeway interchange sign, provided the maintenance is consistent with the limitations specified in TMC 19.12.050, "Exceptions- Permits Not Required." Installation of new sign panels on existing freeway interchange signs or change of copy of the freeway interchange sign shall not be permitted until the moratorium is no longer in effect. Section 4. Effective Period of Moratorium. The moratorium renewed by this ordinance shall be effective as set forth in "Effective Date" below, and shall continue in effect for six months thereafter unless repealed, renewed or modified by the City Council after subsequent public hearing and entry of Findings of Fact. Section 5. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 6. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force five days after passage and publication as provided by law. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 2009. ATTEST /AUTHENTICATED: Christy O'Flaherty, CMC, City Clerk APPROVED AS TO FORM BY: Office of the City Attorney W: \Word Processing \Ordinances \Sign Code Moratorium.doc BM.ksn 07/10/2009 Jim Haggerton, Mayor Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Ordinance Number: Page 2 of 2 COMMUNITY AFFAIRS AND PARKS COMMITTEE Meeting Minutes July 13, 2009 5:00 p.m.; Conference Room #3 PRESENT Councilmembers: Verna Griffin, Chair; Joe Duffle and Kathy Hougardy Staff: Brandon Miles, Rhonda Berry and Kimberly Matej Guest: Jeremy Eide CALL TO ORDER: Committee Chair Griffin called the meeting to order at 5:00 p.m. I. PRESENTATIONS No presentations. II. BUSINESS AGENDA A. Renewal of Sian Code Moratorium The current moratorium on certain types of signage throughout the City (animated and electronic, free standing taller than six feet, freeway interchange signs and billboards) will expire in September 2009. III. MISCELLANEOUS The Committee briefly reviewed the status of the Council goals which have been assigned to the Community Affairs Parks Committee. Second quarter updates to goals have already been submitted to the Mayor's Office. Considering the Council workload at this time, Chair Griffin suggested that she review the shared goals with the Finance Safety Chair as well as schedule an agenda item to discuss accomplishing certain goals at an upcoming meeting. Meeting adjourned at 5:15 p.m. Next meeting: Tuesday, July 27, 2009— 5:00 p.m. Conference Room #3 M• Committee Chair Approval KAM. City of Tukwila Community Affairs and Parks Committee Currently, the City Council is reviewing the Shoreline Master Program and is then scheduled to review the Tukwila Urban Center Plan. It is anticipated that Council will not have the opportunity to consider the Sign Code update until after full Council review of the above two projects is complete. Staff is requesting that the moratorium be extended for an additional 180 days (6 months) to allow for completion of the Sign Code update. The moratorium prevents new signs from being installed that may be in conflict with the updated code once it is complete. A public hearing, as required for this issue, is set for the July 27, 2009, COW meeting. UNANIMOUS APPROVAL. FORWARD TO JULY 27 COW FOR DISCUSSION. 1 CAS NUMBER: CATEGORY Discussion Motion Resolution Mtg Date 07/27/09 Mtg Date 08/03/09 Mtg Date SPONSOR'S SUMMARY MTG. DATE 07/27/09 08/03/09 MTG. DATE 07/27/09 08/03/09 COUNCIL AGENDA SYNOPSIS Meeting Date 07/27/09 08/03/09 Prepared b JM J Initials Mayor's review ITEM INFORMATION ORIGINAL AGENDA DA IE: JULY 27, 2009 AGENDA ITEM TITLE Authorize Transfer of Funds for Purchase of a Front Loader Ordinance Mtg Date Council review ITEM NO. 5 e. Bid Award Public Hearing Other Mtg Date Mtg Date Mtg Date SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal P&'R Police PW Using the three enterprise funds; Water, Sewer and Surface Water, $57,500.00 is budgeted in each fund for a total budget of $172,500.00 to purchase a 2008 front loader. No General funds are needed. Funds need to be transferred from the Enterprise Funds' Capital Outlay accounts to corresponding Transfer -out funds and then transferred to the 501 Equipment Rental fund in order to start depreciation and replacement funding. Transportation Cmte Planning Comm. REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Utilities Cmte Arts Comm Parks Comm. DA'Z'E: 07/21/09 RECOMMENDATIONS: SPONSOR /ADMIN. Public Works CoMMIrI'EE Unanimous Approval; Forward to Committee of the Whole COST IMPACT FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $0.00 $0.00 $0.00 Fund Source: Comments: Motion for Transfer of Funds only, 2009 -2010 Budget authorized purchase of loader. RECORD OF COUNCIL ACTION ATTACHMENTS Informational Memorandum dated 07/14/09 Authorization for Transfer of Funds Minutes from the Finance Safety Committee meeting of 07/21/09 City of Tukwila INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Finance Safety Committee Jim Haggerton, Mayor FROM: Finance Director Public Works Director DATE: July 14, 2009 SUBJECT: Transfer of Funds for Purchase of Front Loader ISSUE Authorize transfer of funds from the Water, Sewer and Surface Water Capital Outlay funds to the Equipment Rental 501 Fund to purchase a front loader. BACKGROUND The City budgeted $57,500.00 in each of the Street, Water, Sewer and Surface Water funds for a total of $230,000.00 to purchase a front loader in the 2009/2010 Budget. Due to the economic downturn and the General Fund's 3% reduction, the $57,500.00 was reduced from the Street Fund 000.16. The front loader will support daily maintenance operations and infrastructure repairs. The loader will facilitate the removal of ditch cleaning waste, vactor waste and emergency management sanding operations. The loader will be very beneficial for any flood control operations that may be necessary as it will remove large logs, stumps and rocks. To our benefit, the John Deere dealership still has a 2008 Front Loader available that will meet all of the City's requirements. The dealership will honor the 2008 State bid price for the 2008 front loader rather than the 2009 bid prices. The price of the front loader including the 3.5 cubic yard quick change bucket and quick change forks is $146,783.00 and with tax and licensing the total will be $161,167.74. Analysis Using just the three enterprise funds; Water, Sewer, and Surface Water, their budgeted amounts of $57,500.00 provide a budget total of $172,500.00. The Enterprise funds are more than adequate to purchase the 2008 front loader and no General Funds are needed. Funds need to be transferred from the Enterprise Fund's Capital Outlay accounts to corresponding Transfer -out funds and then transferred to the 501.02 Equipment Rental Fund. The Equipment Rental fund needs to recognize the purchase in order to start the depreciation and replacement funds. RECOMMENDATION The Council is being asked to approve the Authorization for Transfer of Funds and consider this item at the July 27, 2009 Committee of the Whole meeting and the subsequent August 3, 2009 Regular meeting. attachment: Transfer of Funds form W: \PW Eng \OTHER \Pat Brodin \Info Memo Loader Transfer.doc Department: Public Works Date: 7/15/09 Linder the provisions of Ordinance No. 2221, the following transfer of funds within the budget is requested: From: To: City of Tukwila AUTHORIZATION FOR TRANSFER OF FUNDS Budget Line Item Number/ BAR Water 401.01.594.340.64.00 Sewer 402.01.594.350.64.00 Surface Water 412.01.594.380.64.00 Total Budget Line Item Number/ BAR Water 401.01.597.380.00 Transfer Out Sewer 402.01.597.380.00 Transfer Out Surf Wtr 412.01.597.380.00 Transfer Out Equip Rental 501.397.380.00.00 Transfer -In Equip Rental 501.02.293.800.00.00 C: \temp \XPGrpWise \Loader Authorization for Transfer of Funds.doc CO:ksn 7/24/2009 $54,000.00 $54,000.00 $54,000.00 $162,000.00 $54,000.00 $54,000.00 $54,000.00 $162,000.00 $162,000.00 No. Amount Amount Detailed justification for transfer: See 2009/2010 budget Page 184 Line 17 Transfer Enterprise Funds Capital Outlay budgeted for the Loader (pg 163,167,177) to Enterprise funds Transfer -Out funds in order to transfer to 501 Equipment Rental and reduce ending fund balance of 501.02 Fund. APPROVED BY THE TUKWILA CITY COUNCIL AT A MEETING THEREOF: the day of APPROVED BY THE FINANCE DIRECTOR: Signature: Date: APPROVED BY THE MAYOR: Signature: Date: SAFETY COMMITTEE July 21, 2009, 5:00 p.m.; Conference Room #3 FINANCE AND Meeting Minutes PRESENT Councilmembers: Staff: Guests: Pam Linder, Chair; Joe Duffle and De' Sean Quinn Peggy McCarthy, Dennis McOmber, Gail Labanara, Rhonda Berry and Kimberly Matej Jeremy Eide CALL TO ORDER: Chair Linder called the meeting to order at 5:00 p.m. I. PRESENTATIONS No presentations. III. MISCELLANEOUS Meeting adjourned at 5:34 p.m. Next meeting: Tuesday, August 4, 2009 5:00 p.m. Conference Room #3 ?Si-- Committee Chair Approval Minutes by KAM. Reviewed by PM and SH. City of Tukwila Finance and Safety Committee II. BUSINESS AGENDA A. Authorization for Transfer of Funds Purchase of Front Loader Staff is seeking full Council authorization to transfer funds from the Water, Sewer and Surface Capital Outlay funds to the Equipment Rental 501 Fund to purchase a front loader. 4---- Originally, funding for this item was allocated in the three funds above and the Street fund; however, the monies were removed from the Street fund due to budget reductions. A 2008 front loader, which still meets the City's needs, can be purchased with the designated funds remaining for the purchase in Water, Sewer and Surface Capital Outlay. This is essentially a housekeeping issue transferring monies within funds with no General Fund dollars being utilized to purchase this item. UNANIMOUS APPROVAL. FORWARD TO JULY 27 COW FOR DISCUSSION. B. Authorization to Transfer Funds 3% Budget Adustments Staff is seeking full Council authorization to transfer funds from various City Department budgets in the amount of $958,158 to Department 20, which is used to provide designated and ending funds balances for unanticipated uses (see 2009 -10 Biennial Budget, page 144). Essentially, this is the formal action which will reflect the remaining amount of the City -wide 3% budget reduction which was effective as of June 1, 2009. Earlier this year, Council approved a transfer from the 2009 Equipment Replacement fund which made a substantial contribution ($464,964) to the 3% adjustment. This amount also includes a 3% budget reduction (in the amount of $8,474) to the Council Budget. To set an example for the City, the Committee is in favor of the Council contributing to this reduction, and recommends the Travel and Miscellaneous line items be reduced /adjusted accordingly. Committee Chair Linder will make this recommendation at the July 27 COW and request further discussion. Committee Chair Linder asked that staff be prepared at the July 27 COW to provide comprehensive, detailed information on this 3% reduction as well as effects of any additional reductions on the City. UNANIMOUS APPROVAL. FORWARD TO JULY 27 COW FOR DISCUSSION. CAS NUMIHI;R: Fund Source: Comments: MTG. DATE 07/27/09 08/03/09 MTG. DATE 07/27/09 08/03/09 0 9- 1 COUNCIL AGENDA SYNOPSIS Meeting Date Prepared by 07/27/09 SH 08/03/09 SH Initials 1 Mayor's review Council reuie,v 1,.. ITEM INFORMATION 1 ORIGINAL AGENDA\ DA TI: JULY 27, 2009 .1GI TITLE Authorization to transfer funds from departments to Department 20 to facilitate a 3% budget reduction. C.\'I'I X ORY Discussion Motion n Resolution Ordinance U Bid Award n Public Hearths Other tllt Date 7/27/09 [bltg Date 8/3/09 Mtg Date Mts Date AlItg Date Abltg Date Mtg Date SPONS()1Z n Council I 1 Mayor n Adm Svcs DCD Finance n Fire Ledal P &R Police PW SP( )NS( )R'S SI 1 This item will remove funding from each department to accommodate a 3% budget reduction and allocate to the ending fund balance in Department 20, to prevent spending of these funds. The Council is being asked to consider and approve the budget amendment moving funds from the departments to Department 20. RI :\'ll RY COW Mtg. I CA &P Cmte F &S Cmte Utilities Cmte Arts Comm. Parks Comm. DATE: 07/21/09 RECOMMENDATIONS: SpoNSOR /ADMIN. Finance Department COMMITTEE Unanimous Approval; Forward to Committee COST IMPACT FUND SOURCE ExpI ;NDI'FURI: R1 AuIRI?D AMOUNT BUDGETED $958,158 $958,158 n Transportation Cmte Planning Comm. RECORD OF COUNCIL ACTION of the Whole ATTACHMENTS Informational Memorandum dated 07/15/09 Authorization for Transfer of Funds Implementation of 3% budget reduction spreadsheet Minutes from the Finance and Safety Committee meeting of 07/21/09 ITEM No. APPROPRIATION REQUIRED TO: FROM: DATE: SUBJECT: ISSUE BACKGROUND DISCUSSION City of Tukwila INFORMATIONAL MEMORANDUM Mayor Haggerton Rhonda Berry Finance and Safety Committee Shawn Hunstock, Finance Director July 15, 2009 Departmental Budget Reductions Jim Haggerton, Mayor The City is in need of reducing expenditures or increasing revenues in an attempt to address our current revenue shortfalls, particularly in the area of sales tax receipts. Sales tax receipts are currently over 23% behind budget for the year, and nearly 20% behind where we were at the same time a year ago. Property taxes are coming in very close to budget so far this year. Other major revenue sources, such as utility taxes and gambling taxes, are tracking close to budget, if not slightly over. The deficit in sales tax, though, is approximately $1.4 million now and is growing each month. The Mayor recently asked department Directors to implement a 3% budget reduction for the year. The intent was to not reduce permanent staffing levels, if possible. The feedback received from each Director was that, while difficult to implement, a 3% reduction was feasible and would not require changes to permanent staffing. As you can see from the attached spreadsheet, a 3% reduction of the 2009 budget totaled $1,385,322. A large portion of the reduction ($464,964) came in the form of an elimination of the equipment replacement contribution for 2009, which Council previously approved. The balance of the reduction came from each department as a reduction in their operating budgets. The actual reduction recommended by Directors totals $958,158, which is $37,800 above the 3% targeted reduction. The amount removed from department budgets will be allocated to ending fund balance in Department 20. The attached Authorization for Transfer of Funds form implements the remaining amount of the 3% departmental budget reductions. The recommendation is to implement the reduction at the department level, rather than the specific line item level. This means Directors will have the flexibility to implement the reduction as they see fit based on the needs of their department and the services they provide. One of the options Directors have is to utilize temporary vacancies while INFORMATIONAL MEMO Page 2 recruiting for positions. They can use this salary and benefit savings to account for some of their budget reduction. RECOMMENDATION The Council is being asked to approve the attached Authorization for Transfer of Funds. This item is scheduled to be discussed at the July 21, 2009 Finance and Safety Committee meeting, the July 27, 2009 Committee of the Whole meeting and subsequent August 3, 2009 Regular Meeting. ATTACHMENTS Authorization for Transfer of Funds Implementation of 3% Budget Reduction spreadsheet C:\ temp \XPGrpWise \I nfoMemoThreePercentReductions .doc Department: Finance Department From: To: the City of Tukwila AUTHORIZATION FOR TRANSFER OF FUNDS Under the provisions of Ordinance #2221, the following transfer ()Hands within the budget is requested: Budget Line 000.01.511.600.00.05 000.03.513.100.00.05 000.04.516.200.00.05 000.05.514.230.00.05 000.06.515.200.00.05 000.07.574.200.00.05 000.07.574.204.00.05 000.08.559.600.00.05 000.09.512.500.00.05 000.09.523.300.00.05 000.10.521.220.00.05 000.10.521.230.00.05 000.11.522.200.00.05 000.12.518.880.00.05 000.13.532.100.49.50 000.15.576.800.00.05 000.16.594.430.64.00 Item Number /BAR City Council Mayor's Office Admin Services /Personnel Finance Legal P &R Recreation P &R Volunteer /Event Svc DCD Court Court Probation Police Patrol Police Records Fire Information Technology Public Works Parks Maint. PW Streets Division Total Budget Line Item Number/ BAR 000.20.291.840.00.00 Ending Fund Balance Total No. Date: July 21, 2009 Amount 8,474 71,552 18,176 53,598 14,872 63,882 13,500 94,800 12,612 15,518 212,500 13,843 246,180 33,267 15,000 12,884 57,500 958,158 Amount 958,158 958,158 Detailed justification for transfer: Remove the remaining 3% budget reduction from department budgets, allocate to ending fund balance in the General Fund. APPROVED BY THE TUKWILA CITY COUNCIL AT A MEETING THEREOF: day of APPROVED BY THE FINANCE DIRECTOR: Signature: APPROVED BY THE MAYOR: Signature: W: \2009 InfoMemos \Authorization for Transfer of FundsThreePercent_1.doc CO:ksn 7/16/2009 Date: Date: Implementation of 3% Budget Reduction Dept DEPARTMENT CITY OF TUKWILA 2009 BUDGET REDUCTION GENERAL FUND Equipment Targeted 3% Replacement Remaining Actual 2009 Budget Adjustment Contribution Reduction Reduction Difference Administration 01 City Council 282,470 8,474 8,474 8,474 03 Mayor, Boards, Commissions, etc. 2,695,849 80,875 9,323 71,552 71,552 04 Administrative Services /Personnel 605,882 18,176 18,176 18,176 05 Finance 1,786,591 53,598 53,598 53,598 06 City Attorney 495,726 14,872 14,872 14,872 07 Recreation 3,546,267 106,388 16,605 89,783 77,382 12,401 08 Community Development 2,964,395 88,932 10,791 78,141 94,800 (16,659) 09 Municipal Court 1,149,884 34,497 34,497 28,130 6,367 12 Information Technology 1,108,886 33,267 33,267 33,267 15 Park Maintenance 1,019,621 30,589 30,106 483 12,884 (12,401) Subtotal Administrative 15,655,571 469,667 66,825 402,842 413,135 (10,293) Police Department 10 Administration 1,407,998 42,240 16,985 25,255 25,255 10 Investigation 1,504,164 45,125 22,737 22,388 22,388 10 Patrol 6,640,571 199,217 119,886 79,331 212,500 (133,169) 10 Special Services 1,486,058 44,582 44,582 13,843 30,738 10 Gambling /Special Operations 869,709 26,091 4,994 21,097 21,097 10 Crime Prevention 694,783 20,843 20,843 20,843 10 Training 234,915 7,047 7,047 7,047 10 Traffic 633,511 19,005 13,206 5,799 5,799 Subtotal Police 13,471,709 404,151 177,808 226,343 226,343 Fire Department 11 Administration 686,166 20,585 30,028 (9,443) (9,443) 11 Suppression 8,126,536 243,796 4,564 239,232 246,180 (6,948) 11 Prevention Investigation 818,550 24,557 17,474 7,083 7,083 11 Training 319,383 9,581 5,081 4,500 4,500 11 Facilities 101,500 3,045 3,045 3,045 11 Special Operations 58,638 1,759 1,759 1,759 11 Ambulance, Rescue Emergency 227,151 6,815 6,811 4 4 Subtotal Fire 10,337,924 310,138 63,958 246,180 246,180 Public Works 13 Administration General 925,889 27,777 2,455 25,322 15,000 10,322 13 Administration Maintenance 342,740 10,282 4,134 6,148 6,148 13 Engineering 670,417 20,113 1,929 18,184 18,184 13 Administration Development 495,658 14,870 14,870 14,870 13 Facility Maintenance 1,576,956 47,309 10,864 36,445 36,445 16 Street Maintenance Operation 2,700,541 81,016 136,991 (55,975) 57,500 (113,475) Subtotal Public Works 6,712,201 201,366 156,373 44,993 72,500 (27,507) TOTAL GENERAL FUND 46,177,405 1,385,322 464,964 920,358 958,158 (37,800) FINANCE AND SAFETY COMMITTEE Meeting Minutes July 21, 2009, 5:00 p.m.; Conference Room #3 PRESENT Councilmembers: Pam Linder, Chair; Joe Duffie and De' Sean Quinn Staff: Peggy McCarthy, Dennis McOmber, Gail Labanara, Rhonda Berry and Kimberly Matej Guests: Jeremy Eide CALL TO ORDER: Chair Linder called the meeting to order at 5:00 p.m. I. PRESENTATIONS No presentations. II. BUSINESS AGENDA A. Authorization for Transfer of Funds Purchase of Front Loader, Staff is seeking full Council authorization to transfer funds from the Water, Sewer and Surface Capital Outlay funds to the Equipment Rental 501 Fund to purchase a front loader. Originally, funding for this item was allocated in the three funds above and the Street fund; however, the monies were removed from the Street fund due to budget reductions. A 2008 front loader, which still meets the City's needs, can be purchased with the designated funds remaining for the purchase in Water, Sewer and Surface Capital Outlay. This is essentially a housekeeping issue transferring monies within funds with no General Fund dollars being utilized to purchase this item. UNANIMOUS APPROVAL. FORWARD TO JULY 27 COW FOR DISCUSSION. B. Authorization to Transfer Funds 3% Budget Adjustments Staff is seeking full Council authorization to transfer funds from various City Department budgets in the amount of $958,158 to Department 20, which is used to provide designated and ending funds balances for unanticipated uses (see 2009 -10 Biennial Budget, page 144). Essentially, this is the formal action which will reflect the remaining amount of the City -wide 3% budget reduction which was effective as of June 1, 2009. Earlier this year, Council approved a transfer from the 2009 Equipment Replacement fund which made a substantial contribution ($464,964) to the 3% adjustment. This amount also includes a 3% budget reduction (in the amount of $8,474) to the Council Budget. To set an example for the City, the Committee is in favor of the Council contributing to this reduction, and recommends the Travel and Miscellaneous line items be reduced /adjusted accordingly. Committee Chair Linder will make this recommendation at the July 27 COW and request further discussion. Committee Chair Linder asked that staff be prepared at the July 27 COW to provide comprehensive, detailed information on this 3% reduction as well as effects of any additional reductions on the City. UNANIMOUS APPROVAL. FORWARD TO JULY 27 COW FOR DISCUSSION. III. MISCELLANEOUS Meeting adjourned at 5:34 p.m. Next meeting: Tuesday, August 4, 2009 5:00 p.m. Conference Room #3 F S 1✓ Committee Chair Approval Minutes by KAM. Reviewed by PM and SH. City of Tukwila Finance and Safety Committee COUNCIL AGENDA SYNOPSIS Meeting Date Prepared 07/27/09 7M 08/03/09 3M b Mayor's review 1 Council review Initials ITEM INFORMATION ITEM NO. CAS NUMBER: 09-108 ORIGINAL AGENDA DATE: JULY 27, 2009 AGENDA ITEM TITLE Tukwila Urban Center Access Project (Klickitat) Design Supplement No. 5 with HNTB CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other Mtg Date 07/27/09 Mtg Date 08/03/09 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date SPONSOR Council Mayor Adm Svcs DCD Finance Fire L Legal P&R Police PW SPONSOR'S The design of the Tukwila Urban Center Access Project (Klickitat) has a number of SUMMARY outstanding issues requiring this additional Supplement No. 5 with HNTB. There are full channelization plans needing WSDOT approval, new drainage requirements needing Department of Ecology's approval as well as property coordination and LID support. Council is being asked to approve Supplement No. 5 for $63,350.00 with HNTB. REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DA'Z'E: 07/20/09 RECOMMENDATIONS: SPONSOR /ADMIN. Public Works CoMMIF Unanimous Approval; Forward to Committee of the Whole COST IMPACT FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $63,350.00 $60,000.00 $0.00 Fund Source: 104.02 ARTERIAL STREETS (PAGE 15, 2009 CIP) Comments: Additional design funds will be used from the project's construction funds MTG. DATE 07/27/09 08/03/09 MTG. DATE 07/27/09 08/03/09 RECORD OF COUNCIL ACTION ATTACHMENTS Informational Memorandum dated 07/15/09 HNTB Supplement No. 5 2009 CIP page 15 Minutes from the Transportation Committee meeting of 07/20/09 City of Tukwila Mayor Haggerton Transportation Committee FROM: Public Works Directo DATE: July 15, 2009 TO: Attachments: Ag 05 -071 Supplemental Agreement No. 5 2009 CIP page 15 INFORMATIONAL MEMORANDUM SUBJECT: Tukwila Urban Center Access Proiect (Klickitat) Proiect No. 84 -RW19. Contract 05 -071 with HNTB SupDlemental Agreement No. 5 W: \PW Eng \PROJECTS\A- RW RS Projects \84rw19 Klickitat_Sctr Pkwy_15 Access Rev \INFO MEMO HNTB Supp #5 7 -15 -09 gl.doc Jim Haggerton, Mayor ISSUE Approve Supplemental Agreement No. 5 to the HNTB contract for additional design and permit work associated with the Tukwila Urban Center Access Project (Klickitat). BACKGROUND The design of the Tukwila Urban Access Improvement Project has a number of outstanding issues requiring resolution. These issues include: WSDOT approvals Design of the buttonhook ramp Property coordination and Construction phasing and staging associated design efforts ANALYSIS Additional work is required to complete the design, permitting, Local Improvement District support and final WSDOT approvals. WSDOT has informed us that they will require a full channelization plan for approval and deviations of all design elements that do not meet WSDOT standards on Southcenter Parkway and Klickitat Drive. Previously, WSDOT had verbally approved the use of AASHTO standards, which is the typical minimum standard for City streets. WSDOT standards are higher for freeways because highways are designed for higher speeds and volumes. In addition, the Washington State Department of Ecology's drainage requirements have changed and an assessment of the potential impacts to the project is needed. Supplement No. 5 will have HNTB identify all remaining design work and permits needed to complete the design package for advertisement and assist the City with coordination of design approvals for work within the State rig ht -of -way. There is currently $60,000 budgeted for design in 2009/2010. Additional design funds will be used from the $20,662,000.00 construction funds if we rely on the current climate of favorable bids. RECOMMENDATION Approve Supplement No. 5 with HNTB for additional design and permitting services in the amount of $63,350.00 and consider this item at the July 27, 2009 COW and the August 3, 2009 Regular Meeting. Ink WI Washington State Department of Transportation Supplemental Agreement Organization and Address Phone: City of Tukwila Number 5 Public Works Department 6300 Southcenter Blvd., Suite #100 Original Agreement Number Tukwila, WA 98188 05 -071 206 -431 -3665 Project Number Execution Date Completion Date 84 -RW19 April 6, 2005 December 31, 2009 Project Title New Maximum Amount Payable Klickitat/Southcenter Parkway Access $3,270,311 Improvement Project Description of Work Final PS &E, including 60 90 and 100% design, and delivery of final documents for construction advertisement. The Local Agency of Tukwila desires to supplement the agreement entered into with HNTB Corporation and executed on April 6, 2005 and identified as Agreement No. 05 -071. All provisions in the basic agreement remain in effect except as expressly modified by this supplement. The changes to the agreement are described as follows: I I Section II, SCOPE OF WORK, shall be amended as follows: The scope of work for this project is supplemented as detailed in the attached Exhibit A, and by this reference made part of this Agreement. I I Section IV, TIME FOR BEGINNING AND COMPLETION, shall be amended as follows: All work under this AGREEMENT shall be completed by the date shown in the heading of this SUPPLEMENTAL AGREEMENT under completion date. III Section V, PAYMENT, shall be amended as follows: Compensation due to Consultant for work performed or services rendered for this project is supplemented as detailed in the attached Exhibit B, and by this reference made part of this Agreement. Original Supp. No. Supp. No. Supp. No. Supp. No. Supp. No. Agreement 1 2 3 4 5 Total Total Amount $1,168,322 $1,956,680 $17,200 $0 $14,759 $63,350 $3,220,311 Authorized Management $50,000 $0 $0 $0 $0 $0 $50,000 Reserve Fund Maximum Amount $1,218,322 $3,175,002 $3,192,202 $3,192,202 $3,206,961 $3,270,311 $3,270,311 Payable If you concur with this supplement and agree to the changes as stated above, please sign in the appropriate spaces below and return to is office for final action. By: HNTB orati Date DOT Form 140 -063 EF Revised 9/2005 7 s By: City of Tukwila Approving Authority Signature Date EXHIBIT A -5 SCOPE OF WORK TUKWILA ACCESS IMPROVEMENT PROJECT: KLICKITAT DRIVE /SOUTHCENTER PARKWAY AREA Supplemental Agreement Number 5 SUPPLEMENTAL AGREEMENT NUMBER 5 a1NTB Exhibit A -5 Page 1 of 4 BACKGROUND The design of the Tukwila Urban Access Improvement Project was shelved at the 100% design in May of 2007. At the time it was shelved, there were a number of outstanding issues requiring resolution once the project design efforts resumed. These issues include but are not limited to: WSDOT approvals, design of the buttonhook ramp, property coordination and associated design efforts, construction phasing and staging. In addition, the Washington State Depai linent of Ecology's drainage requirements have changed and an assessment of the potential impacts to the project is needed. To complete the project design and prepare an ad ready contract package the City and the CONSULTANT have agreed upon a two stage approach to complete the design and prepare an ad ready contract package. The first stage of this approach is reflected in the following scope of work. PURPOSE OF SUPPLEMENT #5 The purpose of Supplement #5 is to identify all remaining design work and permits needed to complete the contract PS &E package for advertisement, and assist the City with coordination of design approvals for work within the State right -of -way. 1.0 PROJECT MANAGEMENT The CONSULTANT will provide overall project administration and management for 4 months; the estimated duration of the coordination and assessment of potential design changes to the project and initiation of the final PS &E preparation. This effort includes the following tasks: Minor updates to the current project cost estimate Preparing and updating the project schedule as needed Monthly budget status /forecast using Earned Value method Monthly progress reports and invoices Up to 4 bi- weekly project management team meetings, agendas, meeting summaries, at Tukwila offices with up to 3 CONSULTANT staff Up to 4 CONSULTANT team design meetings, with up to 5 staff, to coordinate work between CONSULTANT staff 2.0 WSDOT DESIGN COORDINATION Supplemental Agreement Number 5 NTB The purpose of this task is to assist the City with coordination of WSDOT design approvals required for the project. These approvals are in addition to existing Local Agency agreement between the City of Tukwila and WSDOT and the deviation for the 2' shoulder currently under review. The CONSULTANT shall provide technical assistance to the City by responding to requests for information regarding design issues, attending meetings (up to 4 with the City and WSDOT, Exhibit A -5 Page 2 of 4 responding to WSDOT comments on the design, and supporting the City in the process for deviation and limited access revision approvals. 3.0 REINITIATION OF PS &E COMPLETION 4.1 Assessment of Drainage Design Updates INTB This task includes determining an approach for the completion of PS &E based on changed conditions and the findings of Supplement #5 Tasks 1 and 2. For budgeting purposes 128 hours have been included. The remainder of work needed to complete the ad -ready PS &E will be included in another supplemental agreement. 4.0 REQUIRED SERVICES CURRENTLY UNDER NEGOTIATION The following tasks are required for completion of the plans and specifications. These additional work items are under negotiation for scope and fee for a future supplemental agreement. The purpose of this task is to assess the specific tasks required to update the drainage design based the CONSULTANT's review of the design. The CONSULTANT's review of the design will be based on changed project conditions and the addition of the current WSDOT buttonhook ramp design. The CONSULTANT's review includes identifying impacts of revisions to the drainage design on other project design elements including structures and walls. 4.2 DOE Coordination and Related Assessment of Drainage Impacts The purpose of this task is to determine if the drainage design approach used in the existing project design will be accepted by the DOE. The existing drainage design followed the 2004 Highway Runoff Manual (HRM). In a letter dated March 15, 2004 from DOE, projects designed using the 2004 HRM were deemed compliant through the 2005 -2007 biennium. This task will be accomplished through direct coordination with DOE during which the CONSULTANT shall seek acceptance of the existing drainage design. If DOE does not accept the existing drainage design approach, this task will assess the impacts on the drainage design and the rest of the project design. 4.3 Status of Environmental Documents and Permits The purpose of this task is to assess the status of environmental documentation and permits and identify the impacts of both on the current drainage design. The CONSULTANT shall prepare a permit matrix that identifies the permit name, permitting agency, permit trigger, documentation required, anticipated timeline for permit approval, and responsible project team member. Supplemental Agreement Number 5 Exhibit A -5 Page 3 of 4 4.4 Design Completion INTB The design of the Tukwila Urban Access Improvement Project was shelved at the 100% design in May of 2007. At the time it was shelved, there were a number of outstanding items requiring completion once the project design efforts resumed. These include: WSDOT approvals. Permits. Updates to project specifications. Design of the buttonhook ramp and related potential impacts to Hydrology report, drainage design, plans, grading, removals, erosion control and site preparation plans for project. Design work at McDonald's entrance and parking. Maintenance of Traffic and Construction Phasing and Staging plans. Design updates to reflect changed conditions in project area. Coordination with property owners on the west side of project to convey the current design which has new curb, gutter, sidewalk, driveway and storm sewer reconstruction on the west side of the project Address the removal and re- setting of private business monument signs on the project. These are located on the Doubletree and Legacy properties. Confirm final paving limits between disciplines. Ensure thorough WSDOT review and approval of signing plans. Ensure thorough WSDOT review of the roadway improvements adjacent to the northern interstate ramp terminal where the project currently proposes to remove and replace the median island. The resolution of the above outstanding issues will allow the completion of the following design elements of the project. Permitting Right of way Roadway channelization Signals and interconnect Illumination Maintenance of Traffic Detour plans Construction staging and phasing Landscape design and architectural treatments Signing Drainage plans, profiles and details Erosion and sediment control Utility coordination Earthwork Bridge and other structures design Supplemental Agreement Number 5 Exhibit A -5 Page 4 of 4 Exhibit B -5 Consultant Fee Determination Summary Sheet (Negotiated Hourly Rates) Klickitat /Southcenter Parkway Access Improvement Project Supplemental Agreement No. 5 LABOR COSTS Staff Classification Hours Rate Total Cost Principal 2 $215.44 $431 Project Manager 92 $182.73 $16,811 Sr. Engineering Manager 68 $214.52 $14,587 Sr. Landscape Architect 8 $171.76 $1,374 Senior Project Engineer 8 $147.51 $1,180 Project Engineer 48 $134.25 $6,444 Design Engineer 8 $123.04 $984 Landscape Architect 8 $91.02 $728 Jr. Engineer 8 $80.73 $646 Sr. Technician 40 $96.74 $3,870 Project Administrator 32 $110.69 $3,542 Administrative Assistant 0 $66.32 $0 REIMBURSEABLE COSTS SUBCONSULTANT COSTS IROTAL COSTS SUB -TOTAL LABOR COSTS Travel: Local Travel (Mileage, Parking) $500 Reproduction: $500 Other: $0 SUB -TOTAL REIMBURSEABLE COSTS $1,000 HDR Engineering, Inc. PACE Engineers, Inc. HNTB Corporation 322 $50,598 $9,0331 $2,7201 $63,35011 HNTB Corporation Summary of Hours Klickitat/Southcenter Parkway Access Improvement Project Supplemental Agreement No. 5 Staff Cassifications Design Sr. Sr. Engineer/ HDR PACE Project Engineering Landscape Sr. Project Project Traffic Landscape Jr. Sr. Project Admin. HNTB Subtotal Subtotal Task Principal Manager Mgr. Architect Engineer Engineer Engineer Architect Engineer Technician Admin. Assist Subtotal Hours Hours TOTAL Task1 •IProiectManagement "I'.. I I. I I. I.,,..•;.,..,I I" 1,.:., ..I I": 1. 1 I 1 21 481 401 1 1 1 1 1 I 1 241 1 114 341 0 148 Task 2 IWSDOT Design Coordination I 'I :....1, I I 1,, I I I 1, I I 1 1 I I 1 28 1 20 1 I I 40 1 I 1 1 32 1 I 1 120 01 0 120 Task 3 :Ilnitiation of PS &E Completion:...:.; 1:. I:, 1, I i.' I I L I I I 1. I 1 161 81 81 81 81 81 81 81 81 81 1 88 241 16 128 I Total Hours by Classifications 21 921 681 81 81 481 81 81 81 401 321 q 3221 581 161 396 Klickitat /Southcenter Parkway Access Improvement Project Supplemental Agreement No. 5 LABOR COSTS Staff Classification REIMBURSEABLE COSTS Exhibit B -5 Consultant Fee Determination Summary Sheet Exhibit B -5 Consultant I-ee Determination Summary Sheet (Negotiated Hourly Rates) HDR Engineering, Inc. Hours Rate Total Cost' Principal 0 $213.06 $0 Project Manager 24 $194.91 $4,678 Sr. Project Engineer 8 $129.68 $1,037 Project Engineer 12 $119.00 $1,428 Sr. Administrator 10 $107.93 $1,079 Administrator 4 $77.58 $310 SUBTOTAL LABOR COSTS 58 $8,5331 Travel (Mileage, Parking): $50 Reproduction: $300 Postage, Express Mail, Courier $10 Other: $140 SUBTOTAL REIMBURSEABLE COSTS $500 IITOTAL COSTS $9,03311 Task Principal Task 1 •.1 Project Management 1 Task 2 IWSDOT Design Coordination I I Task 3 Ilnitiation of PS &E Completion I I Total hours by Classification HDR Engineering, Inc. Summary of Hours Klickitat/Southcenter Parkway Access Improvement Project Supplemental Agreement No. 5 01 Sr. Project Sr. Project Project Administra Administra Manager Engineer Engineer tor tor 1 16 41 101 4 8 24 8 81 81 121 I I 1 101 4 Staff Cassifications 01 0 01 0 01 01 0 HDR Subbtotal 34 0 24 58 M LABOR COSTS Staff Classification Senior Principal Surveyor REIMBURSEABLE COSTS IITOTAL COSTS Exhibit B -5 Consultant Fee Determination Summary Sheet (Negotiated Hourly Rates) Klickitat /Southcenter Parkway Access Improvement Project Supplemental Agreement No. 5 PACE Engineers, Inc. Hours Rate Total Cost 16 $145.00 $2,320 Total Hours 16 TOTAL SALARY COSTS $2,3201 Travel (Mileage, Parking): $100 Reproduction: $100 Other: $200 TOTAL REIMBURSEABLE COSTS $400 Task Task 1 (Project Management Task.2 IWSDOT Design Coordination Task 3 IInitiation of PS &E Completion PACE Engineers, Inc. Summary of Hours Klickitat/Southcenter Parkway Access Improvement Project Supplemental Agreement No. 5 Total hours by Classification Staff Cassifications 1 Sr. Principal Surveyor 1 61 PACE TOTAL 0 161 16 PROJECT: Tukwila Urban Center Access (Klickitat -S\C Pkwy Access Revision) DESCRIPTION: Improve traffic flow on Southcenter Parkway, Klickitat Drive and Strander Boulevard by constructing an underpass for the southbound lane on Southcenter Pkwy. Coordinate with WSDOT on 1 -5 on- ramps. JUSTIFICATION: Provide needed future traffic capacity, safety improvements and reduce accidents. STATUS: Design Report completed in 2005, design in 2006 2007, and LID formation to begin in 2008. Proposed Southcenter Pkwy /Klickitat road closure for duration of construction will save a significant amount of costs. MAINT. IMPACT: Overlay on a 10 -20 year cycle. Project is on Impact Fee List. Federal funds for $3.1m. Assumes Mall mitigation of $1.5m with $611k cash and COMMENT: $846k ROW, Boeing (Longacres) mitigation is $65k, ACME Bowling $115k. Construction grants; State TIB $5m, Federal STP $3m, and State funds $250k. Local Improvement District (LID) is $11.8 million. FINANCIAL Through Estimated (in $000's) 2007 2008 2009 2010 2011 2012 2013 2014 BEYOND TOTAL EXPENSES Design 3,164 193 60 3,417 LID Expenses 113 27 80 220 Land(R/W) 2 854 992 1,848 Const. Mgmt. 2,818 2,818 Construction 20,662 20,662 TOTAL EXPENSES 3,279 1,074 1,132 23,480 0 0 0 0 0 28,965 FUND SOURCES Awarded Fed Grant 974 3,000 3,974 Earmark future) 1,324 436 401 2,161 Awarded State Grant 5,250 5,250 LID 11,808 11,808 Mitigation Actual 183 1,601 1,784 ROW Donation 846 846 Impact Fees 331 331 City Oper. Revenue 798 (1,809) 731 3,091 0 0 0 0 0 2,811 TOTAL SOURCES 3,279 1,074 1,132 23,480 0 0 0 0 0 28,965 Project Location 2009 2014 Capital Improvement Program CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2009 to 2014 LINE ITEM: 104.02.595. .20 PROJECT NO. 84 -RW19 15 TRANSPORTATION COMMITTEE Meeting Minutes July 20, 2009 5:00 p.m. Conference Room 1 City of Tukwila Transportation Committee PRESENT Councilmembers: De' Sean Quinn, Chair; Joan Hernandez (filling in for Dennis Robertson) and Verna Griffin Staff: Bob Giberson, Cyndy Knighton, Jon Harrison, Gail Labanara and Kimberly Matej Guests: Jeremy Eide CALL TO ORDER: Committee Chair Quinn called the meeting to order at 5:00 p.m. I. PRESENTATIONS No presentations. II. BUSINESS AGENDA A. Tukwila Urban Center Access Proiect (Klickitat) HNTB Design Supplemental Aareement No. 5 Staff is seeking full Council approval for Supplemental Agreement No. 5 with HNTB Corporation in the amount of $63,350 for additional design work and permitting associated with the Tukwila Urban Center Access Project (Klickitat). his project is returning to Committee after lying dormant since mid -2007 due to several issues regarding to right -of -way acquisition, local improvement district formation and Washington State Department of Transportation requirements. In 2007, the project design was considered to 100% shelf ready; however, now that the project is ready to move forward again, HTNB's lead consultant and design engineer services are needed to work through WSDOT and utilities coordination as well as the continued process of right -of -way acquisition. $60,000 has been identified for design services for this project in 2009. The additional $3,350 of funding for the supplemental agreement will be taken from the project's 2010 construction funding. Construction funding is anticipated to be under budget if the current bidding climate remains favorable. Staff estimates that 90% of the work outlined in this supplemental agreement will be completed within 6 -8 weeks. Based on the interest of this project among Washington, D.C. constituents, Committee Chair Quinn requested that staff provide an informational memo, when appropriate, that outlines timelines relative to project grants, as well as when and if grant funds may be at risk. UNANIMOUS APPROVAL. FORWARD TO JULY 27 COW FOR DISCUSSION. III. MISCELLANEOUS Meeting adjourned at 5:18 p.m. Next meeting: Monday, August 3, 2009 5:00 p.m. Conference Room 1 Committee Chair Approval Minutes by KAM. 27th (Monday) Community Affairs Parks Cmte, 5: 00 PM (CR #3) City Council Committee of the Whole Mtg. 7:00 PM (Council Chambers) 3rd (Monday) 4th (Tuesday) Transportation Chamber of Cmte, Commerce Gov't. 5:00 PM Community (CR #1) Affairs Cmte., 12:00 NOON (Chamber Office) Civil Service Commission, 5:00 PM (CR #3) City Council Regular Mtg., 7:00 PM (Council Chambers) 28th (Tuesday) Utilities Cmte, 5:00 PM (CR #1) City Council Special Mtg. (Work Session on Shoreline Master Program) 6:00 to 8:00 PM (Council Chambers) Finance Safety Cmte, 5:00 PM (CR #3) Arts Commission, 5:30 PM (Community Center) National Night Out 2009 Take part in your neighborhood event and send the message to criminals that they are not welcome in Tukwila! Upcoming Meetings Events JULY AUGUST 2009 29th (Wednesday) Court Summer Outdoor Cinema Series FREE! (Community Center) Seating begins at 7:30 PM; movie starts at dusk. Today's movie: Grease (Movie will be shown inside in the event of inclement weather.) 5th (Wednesday) Sister City Cmte 4:30 PM (CR #3) Please note earlier start time this month. Summer Outdoor Cinema Series FREE! (Community Center) Seating begins at 7:30 PM; movie starts at dusk. Today's movie: Field of Dreams 30th (Thursday) 31st (Friday) Deadline to register your neighborhood for National Night Out (on August 4th). "Registered" events will be visited by City officials /staff members.) See below for info. Deadline to register for Tukwila's 16th Annual Community Garage Sale (August 22 23). "Registered" addresses with be included in event advertising.) See 4- below for info. 6th (Thursday) Equity Diversity Commission, 5:15 PM (CR #3) R Court Summer Outdoor Cinema Series FREE! (Community Center) Seating begins at 7:30 PM; movie starts at dusk. Today's movie: Hotel for Dogs (Movie will be shown inside in the event of inclement weather.) 7th (Friday) Summer Outdoor Cinema Series FREE! (Community Center) Seating begins at 7:30 PM; movie starts at dusk. Today's movie: Kong Fu Panda Special Electronics Recycling Event Friday through Sunday August 7, 8 9 4 1st (Saturday) 8th (Saturday) Council Coffee Chat 10:00 AM to 12:00 NooN at Starbucks (13038 Interurban Ave.) Stop by and informally talk with a Tukwila City Councilmember about anything on your mind regarding Tukwila Recycle TVs, computers and monitors FREE OF CHARGE. American Electronics Recycling (18435 Olympic Ave. S.) http: /www.aercorp recycler.com 9:00 AM to 3:30 PM (for Tukwila residents and businesses) Community Affairs Parks Committee: 2nd 4th Mon., 5:00 PM, Conf. Room #3. Agenda items for 7/27/09 meeting.: (A) Additional housekeeping code amendments. (B) Update on growth targets. (C) 2009 2nd quarter reports. Utilities Committee: 2nd 4th Tues., 5:00 PM, Conf. Room #1. Agenda items for 7/28/09 meeting: (A) Lift Station Control Systems resolution for sole- source purchase. (B) Interurban Water Reuse Reclaimed Water Service Use Agreement with Starfire Sports. (C) Infiltration Inflow 2009 Side Sewer Installation at 13906 51" Ave S Project Closeout Acceptance. (D) Valley Cities Broadband Regional Project resolution for Federal Grant Application. (E) Second Quarter Report. *Visit http: /www.ci.tukwila.wa.us /police /pdcrimep.html (scroll down to National Night Out link) or call Chris at 206 431 -2197. 4Visit www.ci.tukwila.wa.us /yardsale.html or call Rebecca at 206 433 -7178 to register your garage sale. MONTH July August Tentative Agenda Schedule 3r4 Independence Day (observed) (City offices closed) 31s Fifth Monday of the month—no Council meeting scheduled 6 MEETING 1- MEETING 2 MEETING 3 MEETING 4 REGULAR C.O.W. REGULAR C.O.W. 3 Special Presentation: Introduction of new employee Appointments/ Proclamation: Parks Commission Presentation of Well City award Unfinished Business: Ordinance renewing a six-month moratorium on the acceptance of applications for Sign, Development and Electrical permits for certain types of signage Authorize Mayor to sign Supplement #5 to Contract #05 -071 for the Tukwila Urban Center Access Project (Klickitat) in the amount of $63,350.00. Authorize Mayor to sign Authorization for Transfer of Funds ($162,000.00), from Enterprise Fund Capital Outlay accounts to the Equipment Rental fund, to purchase a Front Loader for Public Works Dept. Authorize Mayor to sign Authorization for Transfer of Funds ($958,158.00), from departmental budgets to the ending fund balance in the General Fund, to implement a 3% budget reduction. 13 20 10 17 Special Presentation: King County Sexual Assault Resource Center 27 See agenda packet cover sheet for this week's agenda (July 27, 2009 Committee of the Whole Meeting) 24 Special Issues: Tukwila Village development negotiations update (discussion only) COMMITTEE OF THE WHOLE MEETING TO BE FOLLOWED BY A SPECIAL MEETING