HomeMy WebLinkAboutUtilities 2009-07-28 COMPLETE AGENDA PACKET Distribution: J. Morrow S. Hunstock
City of Tukwila K. Hougardy B. Giberson S. Kerslake
P. Linder F. Iriarte M. Miotke
Utilities Committee D. Robertson P. Brodin J. Pace
Mayor Haggerton G. Labanara C. Parrish
J. Hernandez R. Larson B. Arthur
Kathy Hougardy, Chair R. Berry M. Cusick J. Eide
K. Matej P. Lau File Copy
Pam Linder D. Speck M. Mathia Single side to Tana
Dennis Robertson C. O'Flaherty S. Anderson 3 Extra Copies
M. Hart J. Howat e-mail to Saxton,Hart
S. Norris B. Still C. O'Flaherty, Narog,
N. Olivas R. Still S. Norris and S. Kirby
AGENDA
TUESDAY, JULY 28 2009
Time: 5:00 PM Place: Conference Room #1
Item Recommended Action Page
I. Current Agenda Review I.
II. Presentation(s) II.
III. Business Agenda III.
A. Lift Station Control Systems A. Forward to 8/10/09 C.O.W. Pg. 1
Resolution for Sole- Source Purchase and 8/17/09 Regular
B. Interurban Water Reuse Reclaimed Water B. Forward to 8/10/09 C.O.W. Pg. 3
Service Use Agreement with Starfire Sports and 8/17/09 Regular
C. Infiltration Inflow 2009 Side Sewer C. Forward to 8/3/09 Regular Pg. 17
Installation at 13906 51 Ave S Consent Agenda
Project Closeout Acceptance
D. Valley Cities Broadband Regional Project D. Forward to 8/3/09 Regular Pg. 19
Resolution for Federal Grant Application
E. Second Quarter Report E. Information Only Pg. 29
IV. Old Business IV.
Future Agendas:
Next Scheduled Meeting: Tuesday, August 11, 2009
Committee Goals:
Study the feasibility and implementation of televised City Council meetings.
Continue to foster relationships within local, regional, and state entities that encourage opportunities for
joint partnership and outreach.
I& The City of Tukwila strives to accommodate individuals with disabilities
Please contact the Public Works Department at 206 433 -0179 for assistance.
City of Tukwila
TO: Mayor Haggerton
Utilities Committee
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
FROM: Public Works Director
DATE: July 14, 2009
SUBJECT: Lift Station Control Systems
Resolution for Sole- Source Purchase
ISSUE
Authorize the sole- source purchase of lift station control systems from Calvert Technical
Services, Inc.
BACKGROUND
The City currently has 10 sewer lift stations and 5 storm lift stations. Starting in 1995, Public
Works converted all alarm functions, pump control logic, radio communication, and data logging
functions to one specific type of panel for operational consistency at all lift stations. These
configurations were built and supported by Calvert Technical Services, Inc.
We are in the process of upgrading the Allentown storm pump station #18 to expand, relocate
and rebuild to meet drainage and discharge requirements. Installing the same control panel that
is used at all of the other stations is critical to maintaining interoperability and system efficiency.
The radio units must also be the same in order to transmit data to the data logging computer
base station at Minkler Shops.
RECOMMENDATION
The Council is being asked to approve this resolution for sole- source purchasing of lift station
control systems from Calvert Technical Services, Inc. and consider this item at the August 10,
2009 Committee of the Whole meeting and subsequent August 17, 2009 Regular meeting.
Attachment: Draft Resolution
W: \PW Eng \OTHER \Pat Brodin \Info Memo Sole Source Calvert Tech.doc
and
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TT UKWIT A,
RESOLUTION OF THE CITY COUNCIL v L vi
WASHINGTON, WAIVING COMPETITIVE BIDDING REQUIREMENTS
AND AUTHORIZING THE SOLE SOURCE PURCHASE OF LIFT
STATION CONTROL SYSTEMS THROUGH CALVERT TECHNICAL
SERVICES, INC.
WHEREAS, RCW 39.04.280(1)(b) provides for exemption from competitive bidding
requirements when purchases are clearly and legitimately limited to a sole source of
supply; and
WHEREAS, the City's sewer and surface water lift stations are equipped with
identical control systems for operational consistency; and
WHEREAS, the City currently has ten sewer lift stations and five storm lift stations,
WHEREAS, the City's existing control system consists of lift station control panels
built by Calvert Technical Services; and
WHEREAS, any panel upgrades should be compatible with the original system to
ensure a seamless retrofit with minimal training;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Section 1. In accordance with RCW 39.04.280(1)(b), the competitive bidding
requirements for the City's purchase of lift station control systems are hereby waived.
Section 2. The Public Works Department is authorized to purchase lift station
control systems through Calvert Technical Services, Inc.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON,
at a Council Meeting thereof this day of 2009.
ATTEST/ AUTHENTICATED:
Christy O'Flaherty, CMC, City Clerk
APPROVED AS TO FORM BY:
Office of the City Attorney
W: \PW Eng \OTHER \Pat Brodin \Resolution Sole Source Control System Calvert.doc
GL:ksn 07/22/2009
Joan Hernandez, Council President
Filed with the City Clerk:
Passed by the City Council:
Resolution Number:
Page 1 of 1
ANALYSIS
ISSUE
TO: Mayor Haggerton
Utilities Committee
FROM: Public Works Director
DATE: July 21, 2009
BACKGROUND
RECOMMENDATION
City of Tukwila
INFORMATIONAL MEMORANDUM
SUBJECT: Interurban Water Reuse
Project 92 -WTO6
Reclaimed Water Service Use Agreement with Starfire Sports
Jim Haggerton, Mayor
Implement an end -user agreement for Starfire Sports to expand their use of reclaimed water for
irrigation.
Tukwila continues to be on the leading edge of water reuse in King County. For the past few
years, Tukwila and King County have discussed the potential for using reclaimed water at
Foster Golf Links and Fort Dent Park during the peak irrigation season. Starfire is seeking to
expand their use of reclaimed water for the new north soccer field area. They have already used
reclaimed water with the old softball fields. King County DNR must have end user agreements
in place to ensure compliance with their Department of Ecology permit for the distribution of
reclaimed water. Tukwila conveys the service and does the metering and billing. Rates for the
end -user are 80% of the most current potable water rates.
Cascade Water Alliance endorses and encourages Tukwila to utilize supplemental sources
which serves to lessen the impact on developing new water sources. Reclaimed water is now a
key part of Tukwila's Water Comprehensive System Plan to help meet supply and conservation
goals required as part of the new Municipal Water Law put into effect last year by the
Washington State Department of Health. The attached end -user agreement with Starfire will
expand their use of reclaimed water for irrigation.
The Council is being asked to approve and endorse this Reclaimed Water Service and Use
Area Agreement with Starfire Sports and consider this item at the August 10, 2009 Committee
of the Whole meeting and subsequent August 17, 2009 Regular meeting.
Attachment: Reclaimed Water Service Use Agreement
W: \PW Eng \OTHER \Pat Brodin \Info Memo Starfire Reclaimed Water Ag 7- 22- 09.doc
DRAFT
RECLAIMED WATER SERVICE AND USE AREA AGREEMENT
BETWEEN STARFIRE SPORTS, CITY OF TUKWILA, AND KING COUNTY
This Reclaimed Water Service and Use Area Agreement is made and entered into this
day of 2009, between Starfire Sports, a Washington non -profit corporation
"Starfire the City of Tukwila, a Washington municipal corporation (the "City and
King County, a political subdivision of the State of Washington (the "County together
referred to as the "Parties."
1. RECITALS
1.1 Washington State law encourages the use of reclaimed water "to replace potable
water in nonpotable applications, to supplement existing surface and groundwater
supplies, and to assist in meeting the future water needs of the State and
1.2 King County has authority to produce and distribute reclaimed water in
accordance with Reclaimed Water Permit Number ST -7445 issued by the State
Department of Ecology on September 30, 2004, as amended or modified from
time to time (the "County Permit
1.3 King County and the City entered into an Agreement for the Sale and Distribution
of Reclaimed Water dated September 11, 2008.
1.4 The City and Starfire entered into an Agreement on March 1, 2003, to operate as a
ground and use concession and licenses granting Starfire the exclusive right to
develop, construct and operate facilities at the Fort Dent Regional Park located at
6800 Fort Dent Way, Tukwila, Washington (the "Park
1.5 Starfire desires to purchase reclaimed water for irrigation of a soccer field and
landscaped area contained within the Park as depicted on Exhibit A, hereinafter
referred to as the "Use Location;" and
1.6 The use of reclaimed water for irrigation is regulated by the Permit, state and
local laws, regulations and standards governing the delivery and use of Class A
Reclaimed Water; and
NOW, THEREFORE, in consideration of the recitals and the mutual promises and
covenants contained herein, the County and City agree to supply reclaimed water and
Starfire agrees to purchase reclaimed water on the following terms and conditions:
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2.0 SUPPLY AND SALE OF RECLAIMED WATER
2.1 The County and the City agree to deliver Class A Reclaimed Water (as defined in
Exhibit B) to Starfire for use in the Use Location. The County and City make no
other representation concerning the quality of the reclaimed water and make no
express or implied warranties whatsoever.
2.2 The County and the City will deliver Class A Reclaimed Water for use by Starfire
in the Use Location up to the maximum flow rate and pressure range specified in
Exhibit C.
2.3 The County and the City will deliver Class A Reclaimed Water to Starfire through.
the conveyance system which connects to the Park's irrigation system for the Use
Location. The City has installed and will maintain a reclaimed water meter on the
outlet side of the conveyance system, to provide accurate measurement of the
quantity of reclaimed water supplied to Starfire. Reclaimed water will be
available for use during the time periods identified in Exhibit C.
2.4 In the event of a natural disaster, fire, storm, flood, earthquake or similar
occurrence, an order by a regulatory body or court, the need for emergency
repairs or other necessary work, or whenever the public health or safety so
demands, the County and the City may change, reduce or limit the time for or
temporarily discontinue the supply of Class A Reclaimed Water to Starfire.
Before so changing, reducing, limiting or discontinuing the supply of Class A
Reclaimed Water to Starfire, the County shall, insofar as practicable, notify
Starfire and the City. The County and the City shall not be responsible for
any damage resulting from interruption or change of the Class A Reclaimed
Water supply, or for any damages incurred by Starfire arising out of the use or
transportation of the Class A Reclaimed Water.
In the event that the County and/or City cannot deliver Class A Reclaimed Water
to the Use Location, through no fault of Starfire, for a period exceeding forty
eight continuous hours, then the City will provide a back -up water source only to
the extent needed to irrigate the Use Location (not to exceed the maximum
quantity or flow rate specified in section 2.2 and Exhibit C) and only up to a
maximum of ninety (90) days. If the inability to deliver Class A Reclaimed
Water is due to the actions, omissions or willful conduct of Starfire, its
representatives, agents, employees or volunteers then the obligation, stated herein,
to provide a back -up water source shall not be triggered.
In the event that the County and /or City cannot deliver Class A Reclaimed Water
to the Use Location for more than ninety (90) days then the County and City may
terminate this agreement and shall be under no further obligation to provide Class
A Reclaimed Water or a back -up water source under this Agreement. If after
ninety (90) days reclaimed water is still not available and this agreement is
terminated as allowed above, the City will connect the existing 4" reclaimed
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water line to the existing capped 4" potable water line downstream of the
backflow preventer to allow potable water delivery to the irrigation system. Any
modification requiring a change in the meter size or the existing pipe connected
directly to the 8 -inch potable water line, will be the responsibility of Starfire.
Starfire shall be solely responsible for paying all potable water use charges at
potable water rates.
3.0 RESTRICTIONS ON USE OF RECLAIMED WATER
3.1 Subject to the terms and conditions of this Agreement, Starfire may use the Class
A Reclaimed Water only on the Use Location and only for the irrigation of the
soccer field and landscaping area within the Use Location identified on Exhibit A.
Starfire's use of the Class A Reclaimed Water shall conform to all requirements
of the State Water Reclamation and Reuse Standards and the Reclamation Criteria
issued by the Washington State Departments of Health and Ecology, as amended
from time to time or contained in any successor standards or regulations. A copy
of the State Water Reclamation and Reuse Standards and the Reclamation Criteria
shall be made available to Starfire.
3.2 Starfire shall not sell, transfer, gift or convey the reclaimed water to any person
or party.
3.3 Starfire shall not discharge or release or allow the discharge or release of
reclaimed water to any surface water body or stormwater collection or
conveyance facility from the Use Location.
3.4 Starfire shall irrigate the soccer field at agronomic rates and minimize underdrain
flow to the stormwater pond, reduce ponding, runoff, overspray, and groundwater
infiltration.
3.5 Per the Washington State Water Reclamation and Reuse Standards, September
1997, the public and employees shall be notified of the use of reclaimed water at
all use areas. Starfire shall post advisory signs at the Use Location in plain view
and clearly identifying the Use Location and notify the public and employees by
other methods such as notices on flyers, distribution of written notices to residents
or employees, or by other methods. Starfire shall notify the public and Starfire's
licensees, invitees, members, volunteers and employees, in such a manner(s) so as
to provide actual notice to each such person, of the use of reclaimed water at the
Use Location.
3.6 Starfire shall ensure that its irrigation system is in good working order,
maintained regularly and kept free of leaks. Starfire shall further ensure that its
irrigation controllers are set so that reclaimed water is applied appropriately to the
landscape, to avoid excessive ponding or runoff of water. Sprinkler heads should
be adjusted as necessary to avoid application of water to impervious surfaces.
3
Reclaimed water, including runoff and spray, shall be confined to the designated
Use Location in accordance with this Agreement.
3.7 Starfire shall ensure that there are no cross connections of potable water and
reclaimed water or reclaimed water and sewage. Starfire shall install appropriate
cross connection control devices on all potable water lines (if any in the Use
Location in accordance with the State Water Reclamation and Reuse Standards.
3.8 Starfire shall ensure that all reclaimed water valves, storage facilities, and outlets
are tagged or labeled to warn the public and /or employees that the water is not
intended for drinking.
3.9 Starfire shall ensure that all reclaimed water piping, valves, outlets and other
appurtenances are color -coded purple or otherwise marked to identify the source
of the water as being reclaimed water. If Starfire desires to modify or extend the
irrigation system it must, prior to any work, submit plans for such modifications
or extensions to the City and the County for their review and approval prior to
commencement of construction. The City and/or the County may deny said plans
at their sole discretion.
3.10 Starfire shall ensure that there are no cross connections with any potable water
systems, including hose bibbs.
3.11 Starfire shall ensure that no hose bibbs are in place for reclaimed water.
3.12 Starfire shall ensure that all employees, members or volunteers using reclaimed
water have completed training in the requirements for appropriate use of the
reclaimed water provided by King County and /or the City. Starfire shall ensure
that all reclaimed water valves and outlets are of a type, or secured in a manner,
that permits operation only by personnel trained.
3.13 Starfire shall not irrigate with reclaimed water when the ground is saturated,
frozen, or during rain events. Precautions shall be taken to assure that reclaimed
water or reclaimed water mist shall not be sprayed on people, any facility, or area
not designated as the Use Location.
3.14 If Starfire is not in breach of any term or condition of this Agreement and if the
City concurs, then Starfire may, during the term of this Agreement, propose a
modification to the Use Location described in Section 1.5 and depicted on Exhibit
A of this Agreement, by submitting to the County a written request for
modification of Use Location, setting forth a description of the proposed
modification, the purpose of the modification, and the proposed quantity, flow
rate, pressure and desired availability of Class A Reclaimed Water requested for
the proposed modification. The County will review the Request for Modification
of Use Location and either approve or deny the request. The County's decision to
approve or deny the request for Modification of Use Location shall be in the
4
County's sole and absolute discretion. Starfire shall not make any modification or
expansion of the Ilse Location without the prior written approval of the County
which approval may be withheld in the County's sole and absolute discretion.
If the County approves the proposed modification of Use Location, then the
County shall revise Exhibits A and C to this Agreement to reflect the approved
modification to the Use Location (the "Revised Use Location and shall send
the revised Exhibits A and C to the Parties at the addresses set forth in Section 11
below. The Revised Use Location shall become effective on the date of the
County's transmittal of the revised exhibits. Starfire shall bear any and all costs
associated with any and all requests for modification of the Use Location. The
County is, and shall be, under no obligation, directly or indirectly, to pay for any
labor, material, or improvements associated with any modification to the Use
Location.
4.0 RIGHT OF ENTRY /INSPECTION
Representatives from the Departments of Health and Ecology, King County,
and /or the City shall have authority to regulate distribution, enter
and inspect the Park and Use Location and to terminate service of reclaimed water
for any violation of the Washington State Water Reclamation and Reuse
Standards, the Permit, or any term or condition in this Agreement. Starfire hereby
grants the City and the County and their duly authorized employees, agents,
representatives and contractors, reasonable access to the Park and the Use
Location, for any such purpose including, but not limited to, meter reading, cross
connection control inspections and verification of reclaimed water use, use
patterns, and signage.
5.0 PRICE OF RECLAIMED WATER
5.1 During the term of this Agreement, Starfire shall pay the City an agreed upon rate
identified in Exhibit D for the volume measured at the reclaimed water meter.
5.2 The price charged by the City for the use of the reclaimed water may change as
the cost of providing the reclaimed water changes.
5.3 The City shall bill Starfire on a monthly basis and Starfire shall pay the amount
due based upon the metered flow and said price.
5.4 In the event of non payment for sixty (60) days after mailing of invoice, the City
and /or the County may disconnect Starfire's irrigation system and stop delivery
of Class A Reclaimed Water to the Use Location. This remedy is in addition to
all other remedies.
5.5 Starfire shall provide to the County and the City all requested documentation and
records, including, but not limited to, reclaimed water use quantities, methods of
5
application, and other information required by the County as part of the County's
annual regulatory reporting and f y ear permit submittal process_
6.0 WATER RIGHTS
No water right is created by this Agreement.
7.0 COMPLIANCE WITH LAWS GOVERNING RECLAIMED WATER
7.1 Starfire agrees that it will comply with all applicable federal, state and local laws,
regulations and standards governing the use of Class A Reclaimed Water.
7.2 Starfire's use of Class A Reclaimed Water must meet all applicable requirements
contained in the Water Reclamation and Reuse Standards issued by the
Washington State Departments of Health and Ecology, as amended from time to
time or contained in any successor standards or regulations.
7.3 A violation of these terms and conditions or of State standards and regulations
may result in termination of Class A Reclaimed Water service under this
Agreement.
8.0 INDEMNIFICATION
To the maximum extent permitted by law, Starfire shall hold harmless, indemnify
and defend the City and King County from any claims, suits, actions, losses,
penalties, judgments, and awards for damages of any kind arising out of or in
connection with the use of Class A Reclaimed Water provided under this
Agreement, except to the extent arising out of the negligence or other fault of the
City and/or King County.
9.0 TERMINATION
This Agreement may be terminated immediately for cause, including but not
limited to non payment of water charges or a violation of the requirements
described in Sections 3 and 7 of this Agreement.
This Agreement may also be terminated upon thirty (30) days written notice by
the County if the County cannot deliver Class A Reclaimed Water to the Use
Location for more than ninety (90) days as described in Section 2.4 of this
Agreement.
6
10. TERM OF AGREEMENT
The term of this Agreement shall commence on the date of execution by the
Parties and continue, subject to the terms and conditions hereof, for a term of
5 years, unless terminated earlier as allowed herein.
11. NOTICES
Any notices required or authorized herein shall be in writing and shall be deemed
to have been duly given if delivered personally, sent by nationally recognized
overnight delivery service, or sent by registered or certified mail if mailed or
deposited in the United States mail, return receipt requested, postage prepaid to
the Parties at the addresses listed below
Starfire Sports:
Julie Hoyle Lowe
ATTN: General Manager
Starfire Sports
14800 Starfire Way
Tukwila, WA 98188
(206) 431 -3232
julie@starfiresports.com
City of Tukwila:
Pat Brodin
ATTN: Operations Manager
600 Minkler Blvd
Tukwila, WA 98188
(206) 433 -1861
pwutil @ci.tukwila.wa.us
King County:
For contractual related notices:
Kristina Westbrook
ATTN: Reclaimed Water Engineer
Wastewater Treatment Division
KSC -NR -0512
201 S. Jackson Street
Seattle, WA 98104 -3855
206 296 -5279
kristina.westbrook@kingcounty.gov
7
For reclaimed water operational related notices:
Curtis Steinke
ATTN: Reclaimed Water Process Analyst
South Treatment Plant
RTP -NR -0100
1200 Monster Rd SW
Renton, WA 98055
206 684 -2456
curtis. steinkenkinacounty. aov
or to such other addresses as the Parties may from time to time designate in
writing and deliver in a like manner. Notices may also be given by facsimile
transmission (provided the fax machine has printed a confirmation of receipt).
All notices that are mailed shall be deemed received three (3) business days after
mailing. All other notices shall be deemed complete upon actual receipt or refusal
to accept delivery.
12. ASSIGNMENT
This Agreement may not be assigned by Starfire and may not be transferred to a
location or for a purpose not authorized under this Agreement without the express
written consent of the County.
13. NON WAIVER
Waiver of any breach of any provision of this Agreement shall not be deemed to
be a waiver of any prior or subsequent breach, and shall not be construed to be a
modification of this Agreement.
14. AMENDMENT
Except as provided in Section 3.16 above, this Agreement may be amended only
by an instrument in writing duly executed by all of the Parties to this Agreement.
15. GOVERNING LAW; VENUE
This Agreement shall be governed by and construed and enforced in accordance
with Washington law and the Parties agree that for any legal action or proceeding,
venue shall be in King County Superior Court, in Seattle Washington.
16. AUTHORITY
Each individual signing this Agreement warrants that he or she has the authority
to enter into this Agreement on behalf of the Party for which that individual signs.
8
IN WITNESS HEREOF the undersigned, being duly authorized, have caused
this Agreement to be executed on the dates shown below.
CITY OF TUKWILA
BY: BY:
Title: Jim Haggarton, Mayor Title: City Attorney
Date: Date:
KING COUNTY
Approved as to form
Approved as to form
BY: BY:
Title: Wastewater Treatment Division_ Title: King Director County Prosecuting
Director Attorney's Office
Date: Date:
STARFIRE SPORTS Approved as to form
BY: BY:
Title: Title:
Date: Date:
Exhibits
A Map and Depiction of Use Location
B Definitions
C Quantity, Flow Rate, Pressure, and Availability of Reclaimed Water
D Rate and Price for Reclaimed Water Usage
9
King County
Department of Natural Resource s and Parks
Westewater Treatment
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Extlibi A
Starfire Sports Complex
(formerly Fort Dent Park)
Reclaimed Water Use Area
DEFINITIONS
EXHIBIT B
1. Class A Reclaimed Water: means reclaimed water that, at a minimum, is at all
times an oxidized, coagulated, filtered, disinfected wastewater and meets State Class A
standards as defined in the State Reclamation and Reuse Standards. At the date of this
Agreement, the standards are: the wastewater shall be considered adequately disinfected
if the median number of total coliform organisms in the wastewater after disinfection
does not exceed 2.2 per 100 milliliters as determined from the bacteriological results of
the last seven days for which analyses have been completed, and the number of total
coliform organisms does not exceed 23 per 100 milliliters in any sample.
2. Reclaimed Water: means water derived in any part from sewage from a
wastewater treatment system that has been adequately and reliably treated, so that as a
result of that treatment, it is suitable for a beneficial use or a controlled use that would not
otherwise occur, and it is no longer considered wastewater. For the purpose of this
Agreement, reclaimed water shall be further defined as Class A reclaimed water.
3. Reclamation Criteria: means the criteria set forth in the Washington State Water
Reclamation and Reuse Standards, Publication #97 -23 (September 1997) and any
subsequent revisions adopted by the Departments of Ecology and the Department of
Health, as defined in RCW 90.46.010(12) prior to and during the term of this agreement.
11
EXHIBIT C
QUANTITY, FLOW RATE, PRESSURE,
AND AVAILABILITY OF RECLAIMED WATER
Quantity, Flow Rate, and Pressure of Class A Reclaimed Water:
Flow Rate Range Available (except as noted in Sections 2.5 and 9.0): 50 -200 gpm
Maximum Annual Quantity Usage: 2.5 million gallons per year
Pressure Range: 60 -100 psig immediately prior to the pressure reducer at the Use
Location.
Availability of Reclaimed Water:
February 1 March 1: Available upon request for emergency irrigation
water needs due to unusually dry weather
conditions, with 7 days notice
March 2 April 1: Three (3) days per week
April 2 October 31: Seven (7) days per week
November 1 November 7: Three (3) days per week
November 8 January 31: Not available
12
EXHIBIT D
RATE AND PRICING OF RECLAIMED WATER
King County will deliver reclaimed water to the City of Tukwila as per the terms of the
AGREEMENT FOR THE SALE AND DISTRIBUTION OF RECLAIMED WATER
BETWEEN THE KING COUNTY DEPARTMENT OF NATURAL RESOURCES
AND PARKS AND THE CITY OF TUKWILA dated January 2008.
The cost of delivery to Starfire shall be based upon 80% of the City of Tukwila water rate
for retail customers. The rates outline below may be adjusted annually based upon any
subsequent rate adjustment ordinance by the City.
Tukwila Commercial Retail Water Customer Rates
(Effective: January 1, 2009)
1 Water Commodity Charge Der CCF (100 cubic feet)
1 Tukwila Potable Off Peak Usage Charge (Sept 16 May 15) $3.62 per CCF
I Tukwila Peak Usage Charge (May 16 Sept 15) $4.98 per CCF
Tukwila Commercial Retail Reclaimed Water Rates
(Effective:. The signed date of this agreement)
Reclaimed Water Commodity Charge Der CCF (100 cubic feet)
Reclaimed Water Off Peak Usage Charge (Sept 16 May 15) $2.90 per CCF
Reclaimed Water Peak Usage Charge (May 16 Sept 16) $3.98 per CCF
NOTE: Minimum base meter charge also applies according to meter size. Table is found
at htto :t /www.ci.tukwila.wa.us /finance /tinutilitv.html #rates
13
City of Tukwila
TO: Mayor Haggerton
Utilities Committee
INFORMATIONAL MEMORANDUM
ISSUE
Accept contract as complete and authorize for release of the retainage.
Jim Haggerton, Mayor
FROM: Public Works Director
DATE: July 22, 2009
SUBJECT: Infiltration and Inflow (I &I) 2009 Side Sewer Installation at 13906 51 Ave S Project
Project No. 09 -SW02, Contract No. 09 -057
Project Completion and Acceptance
BACKGROUND
The Notice to Proceed for Contract No. 09 -057 with Duane Cameron Bulldozing, Inc., of Enumclaw,
Washington was issued April 1, 2009 for construction of the Side Sewer Installation at 13906 51
Ave S Project.
ANALYSIS
This contract was completed on April 21, 2009. One Change Order was issued during construction.
A new stub had to be installed and the sewer main was found to be 18 feet deep. This was an
extraordinary depth that was not expected and required a significant cost increase. Council
approved Change Order No. 1 for $28,317.28 on July 6, 2009.
Contract Award Amount
Unit Price Underruns
Sales Tax (N /A)
Total Amount Paid (incl. retainage)
11,582.31
28,317.28
3.790.46
43.690.05
RECOMMENDATION
The Council is being asked for formal acceptance and retainage release authorization, subject to
standard claim and lien release procedures, for the contract with Duane Cameron Bulldozing in the
amount of $43,690.05 and consider this item on the consent agenda of the August 3, 2009 Regular
Meeting.
Attachment: Dept of Revenue Notice of Completion
W: \PW Eng \PROJECTS\A- SW Projects \09sw02 13906 51 Ave S SSS \INFO MEMO Closeout 7 -22 -09 gl.doc
From:
1
State of Washington
Department of Revenue
�/A'. PO Box 47474
REVENUE Olympia WA 98504 -7474 Contractor's Registration No. (UBI No.) 601 227 683
Date 7/13/09
City of Tukwila
6200 Southcenter Boulevard
Tukwila, WA 98188
Comments:
NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT
Name Address of Public Agency
V o \p
Assigned To
Date Assigned
Notice is hereby given relative to the completion of contract or project described below
Contract Number
Description of Contract
I I 2009 Side Sewer 13906 51 Ave S 09 -SW02 i 09 -057
Telephone Number
Contractor's Name
Duane Cameron Bulldozing 360 825 -3989
Contractor's Address
PO Box 274, Enumclaw WA 98022
Date Work Commenced
Date Work Completed Date Work Accepted
4/1/09 4/21/09
Surety or Bonding Company
West American Insurance Company
Agent's Address
Hentschell Associates, Inc., 621 Pacific Ave Ste 400, Tacoma WA 98402
Contract Amount 11,582.31
Additions 28,317.28 Liquidated Damages 0.00
Reductions 0.00
Sub -Total 39,899.59 Amount Disbursed 41,695.08
Amount of Sales Tax Paid at 9.5 3,790.46 Amount Retained 1,994.97
(If various rates apply, please send a breakdown.)
TOTAL 43,690.05 TOTAL 43,690.05
S ignature
Type or Print Name Diane Jaber
Phone Number 206 433 -1871
Disbursing Officer
Department Use Only
The Disbursing Officer must complete and mail THREE copies of this notice to the Department of Revenue,
PO Box 47474, Olympia, WA 98504 -7474, immediately after acceptance of the work done under this contract. NO
PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of Department's certificate, and then only in
accordance with said certificate.
To inquire about the availability of this document in an alternate format for the visually impaired, please call (360) 753 3217. Teletype
(TTY) users please call (800) 451 -7985. You may also access tax information on our Internet home page at http: /dor.wa.gov.
City of Tukwila
INFORMATIONAL MEMORANDUM
"rDUM
TO: Mayor Haggerton
Utilities Committee
FROM: Mary Miotke, IT Director /7/
Jim Morrow, Public Work Director
DATE: July 22, 2009
SUBJECT: Resolution Authorizing Federal Grant Application to Fund Valley Cities
Broadband Regional Project
ISSUE
BACKGROUND
DISCUSSION
Jim Haggerton, Mayo;
A resolution is required to authorize the City of Tukwila's participation with the Valley Cities
Association (VCA) in a federal grant application opportunity through the federal American
Recovery and Reinvestment Act (ARRA) of 2009 for funding of a regional broadband project.
In 2006, the VCA was awarded a COPS Technology grant to fund a feasibility study centering
on public safety. This strategic study, completed in October 2007, resulted in a
recommendation to focus on regional broadband development efforts for public safety, law
enforcement and local governmental services by developing a regional fiber optic ring to
interconnect all participating cities and agencies, which will result in enhancing interagency
communication, emergency response, and municipal services.
This ARRA grant request will be to fund the fiber backbone build -out through the VCA member
cities and Federal Way to support public safety. Two things led to this effort: the 2007 strategic
study recommendation to concentrate on public safety and fiber, and the Valley
Communications 911 system upgrade that will benefit from the fiber backbone connecting the
Valley Communication Center cities. Council endorsement of this collaborative effort is required
to authorize the Mayor of Auburn to sign, on behalf of the VCA and the City of Federal Way, the
grant funding application for submittal to the National Telecommunications and Information
Administration, U.S. Department of Commerce.
This grant application will be for approximately $3.5 million and requires a 20% matching fund
from the group; however, the match can be in -kind and that will be how this grant is focused.
Tukwila's in -kind contribution will consist of City assets, including existing conduit and dark fiber
already in the ground, and any new conduit or fiber to complete the fiber infrastructure from City
Hall to the City's boundaries. Tukwila's fiber infrastructure will then be connected to our
neighboring cities' infrastructure. Each individual participating city or agency will absorb any
ongoing costs associated with repair and maintenance of fiber infrastructure within their
boundaries.
Because the federal agency released the grant paperwork in mid -July with a mid August
deadline for submittal, the timeline is very short. The draft resolution is attached and contains
as much information as was available by the agenda deadline. Additional supporting
information may be delivered under separate cover as it becomes available.
INFORMATIONAL MEMO
Page 2
RECOMMENDATION
Staff is seeking:
1) Authorization from the Council for the City to apply for the respective grant, and
2) Passage of the resolution allowing the City of Auburn to act as our agent in the grant
application process. Due to time constraints, the Utilities Committee is being asked to forward
this issue directly to the August 3, 2009 Regular Meeting to meet the grant application deadline.
ATTACHMENTS
Resolution in draft form
Whitepaper on Valley Cities Fiber Optic Connection Project
Valley Cities Broadband Map
Copy of Valley Cities Association Resolution No. 1593 dated 11/07/05
W:12009 InfoMemos\Valley Cities Info Memo 072109.doc
v,C
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, ENDORSING THE EFFORTS OF THE VALLEY CITIES
ASSOCIATION AND AUTHORIZING AN APPLICATION FOR A
FEDERAL GRANT TO FUND BROADBAND OPPORTUNITIES OFFERED
THROUGH THE U.S. DEPARTMENT OF COMMERCE.
WHEREAS, on November 7, 2005, the Tukwila City Council passed Resolution No.
1593 supporting the formation of the Valley Cities Association (VCA), an affiliation of
municipalities joined for the purpose of collaborating on issues of common interest; and
WHEREAS, in 2006 the VCA received funding and in 2007 completed a study that
resulted in a recommendation to focus on regional broadband development efforts in
the areas of public safety, law enforcement and local governmental services, by
developing a regional fiber optic ring to interconnect all participating cities and
agencies, resulting in enhanced interagency communication, emergency response and
municipal services; and
WHEREAS, the common goals of the VCA member cities and the City of Federal
Way for enhancing broadband infrastructure and services are to:
1) improve access to and use of broadband for public safety agencies;
2) efficiently deliver local government services;
3) stimulate broadband, local economic development and job creation;
4) enhance service to public healthcare and educational institutions;
5) effectively manage public property and right -of -way; and
6) ensure equity, awareness and improved access to the public; and
WHEREAS, as part of the technology improvements at Valley Communications
Center, 911 communication services to the public safety community will be changed
from radio -based to IP- based, thus requiring wired (fiber) communication from 911
communication centers to the participating public entities and wireless communications
from the agencies to the mobile computers in vehicles; and
WHEREAS, to outline an action plan addressing the member cities' goals and the
anticipated technology changes, the VCA issued a whitepaper, hereby referenced as
Attachment A, for this prospective grant that sets forth the scope of this comprehensive
fiber optic infrastructure capital improvement initiative and budget estimates for
constructing these infrastructure improvements to enhance public safety and municipal
communication; and
WHEREAS, new broadband technology grant funding is currently available
through the Federal American Recovery and Reinvestment Act (ARRA) of 2009 to fund
the Broadband Technology Opportunities Program (BTOP); and
WHEREAS, the members of the Valley Cities Association and the City of Federal
Way desire to pursue Federal grant funding through the ARRA for the first phase of the
broadband infrastructure project as set forth in the whitepaper, in the amount of
million; and
W: \Word Processing Resolutions \Valley Cities Grant Application.doc
ksn 07/22/2009
Page 1 of 2
WHEREAS, it is the desire of Tukwila along with tite other VCA member cities and
the City of Federal Way for the City of Auburn to take the lead in applying for this
Federal grant funding on their behalf; and
WHEREAS, the City of Tukwila intends to fund its proportionate share of the local
match by utilizing available City resources;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Section 1. The Council endorses the collaborative effort of the VCA to improve
interagency communication, emergency response and municipal services through
enhanced regional broadband infrastructure.
Section 2. The Council authorizes the Mayor of the City of Auburn to sign the grant
application on behalf of Tukwila and the other members of the VCA and the City of
Federal Way for submission to the National Telecommunications and Information
Administration, U.S. Department of Commerce, for grant funding offered through the
BTOP provided by ARRA.
Section 3. The Mayor of the City of Tukwila is hereby authorized to implement
such administrative procedures as may be necessary to carry out the directives of this
Resolution.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON,
at a Regular Meeting thereof this day of 2009.
ATTEST/ AUTHENTICATED:
Christy O'Flaherty, CMC, City Clerk
APPROVED AS TO FORM BY:
Office of the City Attorney
Attachment A Whitepaper on Valley
W: \Word Processing \Resolutions \Valley Cities Grant Application.doc
ksn 07/22/2009
Joan Hernandez, Council President
Filed with the City Clerk:
Passed by the City Council:
Resolution Number:
Cities Fiber Optic Connection Project
Page 2 of 2
Whitepaper:
The Valley Cities' Fiber Optic Connection Project
Improving Connectivity and Inter Operability for a
Regional Public Safety Emergency Communications System
Project Name: Valley Cities' Regional Broadband Network
Project Request: The partners in the Valley Cities' Regional Broadband Network are requesting
million (FIGURE IS AT LEAST $3.5 MILLION WILL BE FINALIZED WITH PUYALLUP SUMNER -FIRE
increment costs) for a Phase I capital infrastructure build -out and enhancement of the public safety
network, and excess dark fiber to enable Phase II inter connections and inter operability upgrades for
other public agencies, schools, hospitals, libraries, and senior centers to Zink to this public- access
network. The request is being submitted as part of the Broadband Technology Opportunity Program
(BTOP) enacted via the American Recovery and Reinvestment Act of 2009.
Project Background: The Valley Cities Regional Broadband Network is designed to dramatically improve
the connectivity and inter operability of a public safety and emergency communications system serving
a population of over 400,000 people. This project will better inter connect three regional PSAPs (Public
Safety Access Points) the Valley Communications Center, Norcom Bellevue, and LESA Pierce
County. It involves 10 individual cities spanning two counties.
A group known as "Puget Sound Access" is a partner in the project, as is a Fiber Consortium of nine
existing partners including the University of Washington; cities of Bellevue, Renton and Kirkland;
Evergreen Hospital; Renton, Bellevue, and Lake Washington school districts; Bellevue Community
College; and the City of Seattle.
The Valley Cities project is a classic example of improving and expanding "access to, and use of,
broadband service by public safety agencies," as envisioned in the broadband funding provisions of the
American Recovery and Reinvestment Act of 2009 (ARRA). It also will enable upgrades of, and enhanced
connections with, broadband technology that simply would not be possible but for the grant funding
under the Broadband Technology Opportunity Program (BTOP).
Making the system more connected and inter operable will also help the Valley Cities better serve some
agencies and better connect agencies that are currently under served or unserved. The project is being
submitted under "Middle Mile" provisions outlined in the Notice of Funding Availability (NOFA) for BTOP
funding. This type of public safety project is envisioned as an asset by the State of Washington
Governor's Broadband Advisory Council, which, in its final report, notes, "applications that effective
leverage...public safety should be actively encouraged and supported (Pg. 4) and, "In particular, the state
should support those broadband infrastructure proposals that 'improve access to, and use of,
broadband service by public safety agencies. (Pg. 12).
The Valley Cities segment of the Fiber Consortium project is a natural extension of years of planning,
assessments, studies and analyses of the public safety -based broadband needs in the South King
County /Northeast Pierce County region. Agencies involved in the project have developed a strategic
plan for their fiber network build -out, conducted a needs assessment of broadband technology, inked a
Fiber Optic Project Agreement among cities, and have worked together on a staff -to -staff basis for the
past three+ years.
Phase I of the two -phase Valley Cities' Regional Broadband Network involves the construction of a fully
built -out fiber optic backbone dedicated connections to Valley Communications Center, anticipated
connections to an emerging regional jail facility (known as "SCORE" —South County Correctional Entity),
and enhanced inter operability between and among the participating cities of Auburn, Algona, Federal
Way, Fife, Kent, Pacific, Puyallup, Renton, Sumner, and Tukwila. Phase I includes a wireless technology
upgrade from radio -based communications to IP -based communications that will require fiber that links
the Valley Communications 911 Center to the cities, police agencies, fire districts, and others
participating in the build -out of the system.
Along with the Phase I build -out of the public safety network, Phase II of the broadband network project
anticipates opportunities for regional connections to other public agencies, hospitals, school districts,
and the University of Washington. Valley Medical Center in Renton, the Auburn Regional Medical
Center, St. Francis Hospital in Federal Way, Tukwila Diagnostics Imaging in Tukwila, and the University of
Washington medical clinics could be inter -woven into the broadband system, as would the University of
Washington's main campus and Tacoma branch campus, and the Auburn, Federal Way, Kent, Puyallup,
Renton, and Tukwila school districts (K -12).
Project Benefits:
Dramatically enhanced broadband technology to serve the region
A higher speed network to save seconds if not minutes for emergency response at crime scenes,
on medical calls, for mutual aid, and for responses to natural disasters. The improvements to
the system may help save lives
Better connectivity and inter operability of an existing public safety and emergency
communications system
Future opportunities to connect the system to schools, hospitals, libraries, community and
senior centers
Direct fiber connections to and between agencies, to mobile data terminals operated by police
and fire agencies, and to a regional 911 center
Inter operability between an emerging jail facility and local law enforcement agencies that will
need to communicate with the jail 24/7
Enhanced Information Sharing among numerous local agencies
Upgrades in emergency communications, intelligence gathering between agencies, crime
prevention, and crime analysis
Near -term, high -wage construction jobs to construct nearly a dozen new and inter connected
fiber segments of the regional network.
Project Partners and Anticipated Project Partners
City of Auburn /Auburn Police Department
City of Algona /Algona Police Department
City of Federal Way /Federal Way Police Department
City of Fife /Fife Police Department
City of Kent /Kent Police Department /Kent Fire Department
City of Pacific /Pacific Police Department
City of Puyallup /Puyallup Police Department
City of Renton /Renton Police Department /Renton Fire Department
City of Sumner /Sumner Police Department
City of Tukwila /Tukwila Police Department /Tukwila Fire Department
Valley Communications Center
"LESA"
South Correctional Entity (SCORE) Regional Jail
Kent Municipal Jail
Valley Regional Fire Authority
South King Fire Rescue
Central Pierce Fire Rescue
East Pierce Fire Rescue
Fire District 20
Fire District 40
Fire District 37
Valley Medical Center
Auburn Regional Medical Center
St. Francis Hospital
Tukwila Diagnostic Imaging
University of Washington /UW Medical Center /UW Clinics
Funding Partners
Valley Cities
Federal Way
Breakout of Funding
million for expansion, inter connections, and upgrades of more than a dozen fiber network
segments (complete costs per segment, materials, etc., has been calculated)
About the Valley Cities
The participating Valley Cities are located in the Green River Valley and within the South County portion
of King County, Washington, and the Northeast corner of Pierce County, Washington. These two
counties are the most populous counties in the State of Washington and host a combined population of
about 2.75 million people. The Valley Cities partnering in the regional broadband network project have
a combined population of over 400,000 people.
The Valley Cities serve as a major employment and industrial center for the Central Puget Sound Region
and the State of Washington, employing close to 100,000 people, hosting the second largest warehouse
distribution complex on the West Coast. The warehouse distribution facilities in the Valley span 40
million square feet, generate $2.8 billion in combined payrolls, represent a Gross Domestic Product of
over $20 billion, and accommodate fully 1/3 of all the truck traffic emanating to and from two of the
nation's busiest container -cargo ports, the Ports of Seattle and Tacoma.
The Valley's role as an economic engine for the region and the State of Washington, the growing
economic base in Federal Way, and the large and growing populations in cities such as Federal Way,
Kent, Renton, and Auburn, mean that the Valley is home to well over a half million residents and
employees on a daily basis. The Valley cities also are home to a large network of human and social
service providers who assist the most vulnerable residents in our society and those most in need.
All of this puts additional pressures and stress points on the public safety and emergency
communications network and underscores the vital importance of the Valley Cities Regional
Broadband Network project.
FEDERAL WAY
4 22.37 SQMI
LAKEWOOD.
.7 1 1 5.74 SQ 6 3
r
7.610 i..7
City Halls
Puget Sound Access
I Valley Communications Center
Police Stations
Valley Cities Broadband
1
0
PACIFIC
MILTON 3.47 SQ
PUYALLUP
38 6
I 3 0494 ml
9.035)
SUMNER
7 67 1 5.9ii
MERCER SI.!AND
..-,BONNEY LAKE --I
Hospitals Ns! Existing Route Popuiatio6 of Par ticipatir6,-; Caws: 410.700
Area of Par tu Cities. 142.62 sci
Fire Stations Proposed Route
GOVINGfON7
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TUKWILA, WASHINGTON, SUPPORTING THE FORMATION OF A
VALLEY CITIES ASSOCIATION.
WHEREAS, for a number of years, there has been greater interaction between the
Cities of Algona, Auburn, Fife, Kent, Pacific, Puyallup, Renton, Sumner and Tukwila
relative to a variety of issues with which they have common or very similar positions,
and
WHEREAS, in order to be more effective in dealing with the issues that these cities
have in common, it would be advantageous for them to coordinate their efforts,
combine resources, and unite in collective responses, and
WHEREAS, in addition to the joint efforts of the cities to address cominon
problems, the gathering of these jurisdictions into a common urut would present a more
powerful presence in terms of achieving desired outcomes for their benefit regionally
and across the State,
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Section 1. The Mayor is hereby authorized to work with the mayors, managers,
administrators, and other executive staff of the Cities of Algona, Auburn, Fife, Kent,
Pacific, Puyallup, Renton and Sumner to form a "Valley Cities Association," to identify
rules of procedure, meeting schedules, and other matters consistent with their desire to
work together for their common good.
Section 2. Any act consistent with the authority and prior to the passage of this
resolution is hereby ratified and affirmed.
RESOLVED BY THE CITY COUNCIL OF THE C TY OF TUKWILA,
WASHINGTON, at a Regular Meeting thereof this 7 day of ZQ tte_4it/,Je-
A "1"1 EST/ AUTHENTICATED:
J s e E. Cantu, CMC, City Clerk
APPROVED AS TO FORM BY:
Office of the City Attorney
loos
City of Tukwila
Washington
Resolution No. 45
C \Documents and Settings\AIl Users Desktop\Kelly\MSDATA \Resolutions \Valley Cities Association doc
RL ksn 11/4/2005
,tom
Pamela Linder, Council President
Filed with the City Clerk. -x- 2
Passed by the City Council: 7 -o.S°
Resolution Number /<-6
Page 1 of 1
City of Tukwila
0
CITY COUNCIL
2nd QUARTER SIGNIFICANT ISSUES
BUDGET PROGRAM GOALS
SECOND QUARTER REPORT TO COUNCIL
Prepared for Utilities Committee
April 1 June 30, 2009
Jim Haggerton, Mayor
1. Seek out opportunities for Councilmembers to further their knowledge, experience and awareness of
the different cultures represented within the Tukwila community: Assigned to Community Affairs
Parks Committee for implementation and /or follow -up. Councilmembers had the opportunity
to attend Somali Culture 101: Truth Fiction at New Holly Gathering Hall on June 11, 2009.
2. Support proarams and services that provide a sense of stability. community and unity throughout
Tukwila's residential neighborhoods: Assigned to Community Affairs Parks Committee for
implementation and /or follow -up. Councilmembers continue sponsoring a monthly Coffee
Chat in the Tukwila community.
3. Work together in cooperation with nearby cities to address common problems in the Hiahwav 99
corridor and Military Road: Assigned to Finance Safety Committee for implementation and/or
follow -up. Mayors from Tukwila and SeaTac have been communicating regarding the
possibility of a joint meeting between the two city councils. Due to an increased workload,
Tukwila City Council was not able to commit to a specific meeting date during second quarter.
4. Provide legislative support and encouraoement to Tukwila residents living in rental communities
throuah proarams that hold owners and /or orooerty manaaers accountable for providing safe places
to live throuah the implementation of a rental licensing oroaram: Assigned to Community Affairs
Parks Committee for implementation and /or follow -up. Tukwila Councilmembers actively
opposed HB 1296/SB 5495 which provided for limitations on rental housing inspections.
Relative legislation was deferred this legislative session. Department of Community
Development staff continues to move forward with developing a rental housing licensing
program for Tukwila.
5. Approve and implement standard operating procedures for the Council. Review and uodate
procedures on a regular basis: Not currently assigned to a specific committee. During second
quarter, the Legislative Analyst continued to research, gather information and prepare draft
materials relative to Council standard operating procedures.
6. Support the implementation of City endorsed proarams (i.e. Walk Roll Plan, Fire Master Plan, Parks,
Recreation Ooen Space Plan) through policy related decisions not associated with direct oroaram
funding: Assigned to Community Affairs Parks Committee for implementation and /or follow
up. This item was not scheduled for Committee review during the second quarter.
7. Ensure a commitment to continued human services funding in relation to the cost of living throuah
consistent review of reaional. state and federal budgets affectina human services proarams and
services: Assigned to Community Affairs Parks and Finance Safety Committees for
implementation and /or follow -up. This item will be scheduled for Committee review as budget
reviews deem appropriate.
8. Study the feasibility and implementation of televised City Council meetinas: Assigned to Utilities
Committee for implementation and /or follow -up. Information Technology staff has conducted
preliminary research on this topic, which will be scheduled for Committee discussion during
the third quarter.
9. Continue to foster relationships within local. regional and state entities that encouraae opportunities
for joint partnership and outreach: Assigned to Utilities Committee for implementation and /or
follow -up. Councilmembers serve as representatives and alternates on local, regional and
state boards, committees and commissions including but not limited to: SCATBd, SKEDI,
2009 Second Quarter Report
Prepared for Utilities Committee
Page 2
WRIA 9, AHAB, Suburban Cities Association, Association of Washington Cities, Highiine
Forum and Cascade Water Alliance.
10. Formulate an Adoot -a- Neiahborhood program that will provide Councilmembers the opportunity to
become more familiar with the chancing faces of communities and neiahborhoods throuahout the
City: Assigned to Community Affairs Parks Committee for implementation and /or follow -up.
This item was not scheduled for Committee review during the second quarter.
11. Research the viability of sponsoring a City -wide Citizens' Academy: Assigned to Community
Affairs Parks and Finance Safety Committees implementation and /or follow -up. This item
was not scheduled for Committee review during the second quarter.
12. Establish a orocess to provide updates to Council on issues that are brought forward at Council
meetings during citizen comment opportunities: Assigned to Transportation Committee for
implementation and /or follow -up. This item was not scheduled for Committee review during
the second quarter.
PUBLIC WORKS DEPARTMENT
2009 2nd QUARTER SIGNIFICANT ISSUES
Tukwila's risk of experiencing flooding in the upcoming winter season has been significantly increased
due to problems at the Howard Hansen Dam. Staff has been participating in the regional planning efforts
to coordinate evacuation, warning notification, flood fighting techniques, mass care and sheltering, and
water rescue.
Notice to Proceed issued for Tukwila International Blvd Phases II III, 2009/2010 Overlay Repair
Program, 2009 Small Drainage Program, and Foster Golf Reclaimed Water Line Extension Project.
BUDGET PROGRAM GOALS
Public Works Administration
1. Prepare and present a comprehensive City Facilities Upgrade and Replacement Plan: Has been
placed on -hold until a financing plan is adopted.
2. Evaluate future arant funding options available and propose a course of action to fund transportation
proiects: The Klickitat Project did not receive the grant during the recent PSRC process for the
Regional Competition. Staff will continue to seek other opportunities.
3. Implement the Emeraencv Manaaement Community Disaster Education (CDE) Proaram: In
progress. Preparedness briefings are part of the Outreach Program for the Howard Hanson
Dam planning effort. Staff has made five briefings to the community, both residents and
businesses, and numerous briefings to individual businesses.
4. Provide auarterly reports on emeraencv manaaement issues: Ongoing. Mayor and Council are
being regularly updated on all issues.
5. Hold auarterlv community informational meetinos: Ongoing. Emergency Management has held
five public outreach briefings to date with a total of 267 people in attendance.
Business Services
1. Create a more effective. cost efficient deoartment— oroiectina and monitorina department costs:
seekina more cost effective ourchasina agreements with vendors; oreoarina the department's
operation. maintenance and capital facilities budaet usina a "needs- basis" approach: Ongoing.
2. Review the feasibility of usina Council- approved Local Improvement Districts (LIDs' as a means of
financina street improvement oroiects for residential and commercial areas: TUC Access (Klickitat)
Project will be the first LID project since 1989.
3. Review "rate model" for establishing appropriate rates for water, sewer and surface water enterprise
funds. Investigate the feasibility of a consumption -based sewer rate: Ongoing.
2009 Second Quarter Report
Prepared for Utilities Committee
Page 3
Water Utility /Maintenance Operations
General:
1. Track backflow prevention compliance for the annual Department of Health report usina the City's
cross connection data program: Data updates complete and DOH reports have been sent.
2. Continue the remainina phase of the automatic meter read program in the residential areas:
Remaining area, Allentown, is scheduled for the third quarter.
3. Implement a program to test the accuracy of water meters 2- inches and larger into standard
preventative maintenance procedures: Testing meters to resume in the fourth quarter.
4. Monitor Water Use Efficiency efforts and provide an annual report: Report sent to Washington
State Department of Health.
Performance:
1. Install new water meters within 48 hours of the hook -up request: Goal being met.
2. Respond to water auality concerns within 24 hours: No requests received this quarter.
3. Test chlorine residual level bi-monthlv: Goal being met as scheduled.
4. Test coliform levels bi-monthlv: Goal being met.
5. Achieve 10 percent water savinas to meet Water Efficiency Goals established by the Municipal Water
Law: Completed 10% for 2008 and evaluating 2009.
6. Reaular testing of fire hydrants: 50% scheduled for the third quarter.
General Engineering Services Water
1. Complete construction of Andover Park East Water main Replacement Proiect: Potholing and
survey work underway. Design completion scheduled by fourth quarter.
Sewer Maintenance Operations
General:
1. Evaluate system -wide conditions for possible replacement and /or upgrade: Assessment completed
with Infiltration Inflow work.
2. Review results of video loas to identify damaaed areas and locations of possible infiltration /inflow:
Repairs have been made as needed based on inspection logs.
3. Implement a system for remote monitorina of lift stations response and corrective action can be
achieved from a laptop computer: New software for updates will be ordered next quarter.
Performance:
1. TV inspect 20.000 LF of pipe annually: Approximately 50% complete.
2. Clean 183.000 LF of pipe annually: Approximately 40% complete.
3. Clean and maintain 730 manholes annually: Approximately 500 manholes completed.
4. Weekly monitorina of 10 sewer lift stations for pump hours, start counts, and Generator operation:
Programmatically accomplished on a regular schedule.
General Engineering Services Sewer
1. Complete construction of the Interurban Ave S Gravity Sewer Proiect: Potholing and survey work
being coordinated with Interurban Ave S Roadway Improvements.
Surface Water Maintenance
General:
1. Participate in development of a multi -year small drainaae proiect list: Design review completed.
2. Provide field support to Enaineerina for GIS inventory: Continuing for Area 5.
3. Investigate throuah usaae of TV. GIS and flushina tasks to find unmapped systems: Efforts are
underway to begin TV work in areas that still need additional mapping.
Performance:
1. TV inspect 15.000 LF of pipe: 10,420 LF have been completed.
2. Maintain /clean 3.500 LF of ditches and four laroe water quality ponds: 2,150 LF completed.
3. Clean 1.400 catch basins. manholes and stormceotors: 583 catch basins cleaned.
4. Maintain /clean 15.000 LF of storm lines: Will be performed with inspection efforts.
2009 Second Quarter Report
Prepared for Utilities Committee
Page 4
5. Conduct weekly monitorina of five storm lift stations for pump hours, start counts. and aenerator
operation: Being accomplished on a regular schedule.
Surface Water General Engineering Services
1. Complete small drainaae Droiects identified on the approved list for 2009 -2010: Construction
contract awarded to Green River Construction Co. of Tukwila. Construction to begin in the
third quarter.
2. Continue adoption and repair of the private storm systems that have been identified: Site 4 (13028
33 Ave S vicinity) is included in the 2009 Small Drainage contract.
3. Continue development of the GIS as- builts of city infrastructure that comolies with NPDES: Area 5
inventory and mapping to be presented to Utilities Committee by the fourth quarter.