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HomeMy WebLinkAboutFS 2009-08-04 COMPLETE AGENDA PACKETItem 1. PRESENTATION(S) 2. BUSINESS AGENDA City of Tukwila Finance and Safety Committee 0 Pam Linder, Chair 0 Joe Duffie O De'Sean Quinn a. Valley Narcotics Enforcement Team (VNET) Interlocal Agreement; Mike Villa, Assistant Police Chief. b. Seattle Southside Visitor Center Lease; Katherine Kertzman, Tourism and Marketing Manager. c. Second Quarter Reports. 3. ANNOUNCEMENTS 4. MISCELLANEOUS AGENDA TUESDAY, AUGUST 4, 2009 CONFERENCE ROOM #3; 5:00 PM Distribution: P. Linder J. Duffle D. Quinn J. Hernandez D. Robertson Mayor Haggerton R. Berry C. O'Flaherty B. Fletcher D. Haynes S. Hunstock Action to be Taken a. Forward to 8/10 C.O.W. and 8/17 Regular. b. Forward to 8/10 C.O.W. and Pg.15 8/17 Regular. c. Information only. Pg.23 Next Scheduled Meeting: Tuesday, August 18, 2009 Committee Goals: Work together in cooperation with nearby cities to address common problems in the Highway 99 corridor and Military Road. Ensure a commitment to continued human services funding in relation to the cost of living through consistent review of regional, state and federal budgets affecting human services progams and services (also assigned to CAP). Research the viability of sponsoring a City -wide Citizens' Academy (a /so assigned to CAP). S The City of Tukwila strives to accommodate individuals with disabilities. Please contact the City Clerk's Office at 206 433 -1800 for assistance. M. Hart D. Speck V. Jessop R. Still S. Kerslake D. Tomaso K. Kertzman M. Villa T. Kinlow Judge Walden K. Matej B. Arthur D. McOmber C. Parrish M. Miotke J. Eide J. Morrow K. Narog(cover) G. Labanara S. Kirby(email) N. Olivas S. Norris(email) J. Pace Page Pg.1 TO: ISSUE BACKGROUND DISCUSSION RECOMMENDATION W:\2009 InfoMemos\VNET Interlocal.doc City of Tukwila INFORMATIONAL MEMORANDUM Mayor Haggerton Finance and Safety Committee FROM: Mike Villa, Assistant Chief of Police DATE: July 29, 2009 SUBJECT: Interlocal Agreement for VNET Jim Haggerton, Mayor The City needs to sign an Interlocal agreement in order to continue to participate in the Valley Narcotics Enforcement Team (VNET). The multi jurisdictional VNET has been in existence for many years, the members of which are Auburn, Federal Way, Kent, Renton, Tukwila, and the Port of Seattle. The team works with DEA on mid to high level narcotic investigations. The team concept has resulted in more effective pooling of personnel, improved utilization of funds, reduced duplication of equipment, improved training, development of specialized expertise, and increased capacity to investigate and enforce narcotic crimes. The team is currently functioning with a mutual aid understanding and without an Interlocal agreement. Team objectives, duration of the agreement, governance, staff, equipment, training, financial issues, and legal concerns are all critical issues that need to be defined and agreed upon by the participants. Therefore, the agencies have drafted and are proposing the attached Interlocal Cooperative Agreement between Auburn, Federal Way, Kent, Renton, Tukwila, and the Port of Seattle for the Valley Narcotics Enforcement Team. The Council is being asked to consider this item at the August 10, 2009 Committee of the Whole meeting and subsequent August 17, 2009 Regular Meeting. ATTACHMENTS Interlocal Cooperative Agreement for VNET June 17, 2009 INTERLOCAL COOPERATIVE AGREEMENT BETWEEN AUBURN, FEDERAL WAY, KENT, RENTON, TUKWILA, AND THE PORT OF SEATTLE, FOR THE VALLEY NARCOTICS ENFORCEMENT TEAM I. PARTIES The parties to this agreement are the cities of Auburn, Kent, Renton, Tukwila, Port of Seattle, and Federal Way. The Valley Narcotics Enforcement Team is assigned to the Drug Enforcement Administration (DEA) Task Force. II. AUTHORITY This Agreement is entered into pursuant to Chapters 10.93, 39.34, and 53.08 of the Revised Code of Washington. III. PURPOSE The parties desire to establish and maintain a multi jurisdictional team to effectively investigate and enforce the laws relating to controlled substances. IV. FORMATION There is hereby established a multi jurisdictional team to be hereafter known as the Valley Narcotics Enforcement Team "VNET the members of which shall be the cities of Auburn, Kent, Renton, Tukwila, Port of Seattle and Federal Way. VNET has been in existence for some time and this Agreement establishes an Inter -local Agreement between the listed jurisdictions. The future admission or elimination of a jurisdiction as a member of VNET may be accomplished by an addendum to this agreement. V. STATEMENT OF PROBLEM The municipalities within the Puget Sound area have experienced an increase in urbanization, and in population densities. The ability to address drug abuse and the crimes associated to controlled substances has stretched the resources of individual police department specialty units. Law enforcement efforts directed at dealing with narcotic issues have, for the most part, been conducted by law enforcement agencies working independently. A multi jurisdictional effort to handle specific and complicated narcotic investigations will result in more effective pooling of personnel, improved utilization of funds, reduced duplication of equipment, improved training, development of specialized expertise, and increased utilization /application of a combined narcotic enforcement team. The results will be improved services for all of the participating entities, increased safety for officers and the community, and improved cost effectiveness. Valley Narcotics Enforcement Team Interlocal Agreement 1 June 17, 2009 VI. TEAM OBJECTIVES The assigned personnel from each participating agency will form a combined investigation team "Team through VNET. Each Police Officer is assigned to the Team via this agreement, and to DEA through individual agreements with DEA. VNET shall also be available to outside law enforcement agencies as outlined under mutual aid and as approved by DEA. The objective of the VNET shall be to provide enhanced and more efficient use of personnel, equipment, budgeted funds, and training. The combined Team or individual detectives shall respond as able and as approved by the DEA Supervisor when requested by any of the participating agencies. VII. DURATION /TERMINATION The minimum term of this Agreement shall be one (1) year, effective upon its adoption. This Agreement shall automatically extend for consecutive one (1) year terms without action of the legislative bodies of the participating jurisdictions, unless and until terminated pursuant to the terms of this Agreement. A jurisdiction may withdraw its participation in VNET by providing written notice of its withdrawal, and serving such notice upon each Executive Board member of the remaining jurisdictions. A notice of withdrawal shall become effective ninety (90) days after service of the notice on all participating members. The VNET may be terminated by a majority vote of the Executive Board. Any vote for termination shall occur only when the police chief of each participating jurisdiction is present at the meeting in which such vote is taken. In the event that VNET withdraws its participation in the DEA Task Force, this agreement will remain in effect as VNET operates independently as it has done in the past. VIII. GOVERNANCE The affairs of the VNET shall be governed by an Executive Board whose members are composed of the police chief, or his /her designee, from each participating jurisdiction. A presiding officer shall be elected by the Board to serve as Chair. Each member of the Board shall have an equal vote and voice on all Board decisions. All Board decisions shall be made by a majority vote of the Board members, or their designees, appearing at the meeting in which the decision is made. A majority of Board members, or their designees, must be present at each meeting for any actions taken to be valid. The Board shall meet monthly, unless otherwise determined by the Board. The presiding officer, or any Board member, may call extra meetings as deemed appropriate. The Chair shall provide no less than forty -eight (48) hours notice of all meetings to all members of the Board; PROVIDED, however, that in Valley Narcotics Enforcement Team Interlocal Agreement 2 June 17, 2009 emergency situations, the Chair may conduct a telephonic meeting or a poll of individual Board members to resolve any issues related to such emergency. IX. STAFF The following Staff shall serve at the pleasure of the Board. Staff may be removed for any reason by majority vote of the Board. Team Supervisor: A Team Supervisor with the rank of Sergeant or equivalent from his /her respective agency shall be appointed by the Board. The VNET Supervisor shall act as the first level supervisor for the team and shall report directly to the VNET Chair. Office Manager: The VNET Office Manager shall be provided by the City of Kent on a reimbursable basis and shall work under the direction of the Board. The Office Manager reports directly to the Team Supervisor and is responsible for unit accounting, reports, office support, and other duties as appropriate. Attorney: An attorney shall be a member of the Team. The King County Prosecutor's Office shall select and interview candidates and make a recommendation to the Executive Board. The Executive Board will make the selection after considering the recommendation. The attorney will be responsible for reviewing and filing cases, wire orders, search warrants, the prosecution of forfeiture cases, and other services as needed. VNET Detectives: Each agency shall contribute one (1) full -time commissioned officer to the Team. Employees of Contributina Jurisdictions: The personnel assigned to the Team shall be considered an employee of the contributing agency. That agency shall be solely and exclusively responsible for the compensation and benefits for that employee. All rights, duties, and obligations of the employer and the employee shall remain with that individual agency. Each agency shall be responsible for ensuring compliance with all applicable laws with regard to employees and with provisions of any applicable collective bargaining agreements and civil service rules and regulations. In cases where the DEA procedures do not apply, each individual will follow the General Orders as specified by the home agency. X. EQUIPMENT, TRAINING, AND BUDGET Each participating jurisdiction shall acquire the equipment of its participating VNET Detectives. Each jurisdiction shall provide sufficient funds to update, replace, repair, and maintain the equipment and supplies utilized by its participating VNET Detectives. Each jurisdiction shall provide sufficient funds to provide for training of its participating VNET Detectives. The equipment, supplies, and training provided by each jurisdiction to its personnel participating in the VNET shall be equal to those provided by the other participating jurisdictions. Valley Narcotics Enforcement Team Interlocal Agreement 3 June 17, 2009 The Board shall be responsible for purchasing VNET equipment. Property purchased using VNET funds or forfeited property shall remain the property of the VNET unless the Board transfers it to a participating jurisdiction. The Board will insure a record of the transaction is maintained. The Board must approve any joint capital expenditure for VNET equipment of $1,500.00 or more. Approval for capital expenditures of less than $1,500.00 may be authorized by the VNET Chair. XI. FINANCIAL REQUIREMENTS VNET utilizes a Fiscal Agent for all account transactions and accounting. One of the participating jurisdictions will fulfill the responsibility of Fiscal Agent. The VNET operating budget relies primarily on three (3) funding sources: State and Federal Grants, the participating agencies, and the VNET assets forfeited at the state and federal levels. Federal Grant funds are administered by the state and follow the state budget cycle of July 1 through June 30 of the following year. VNET shall request monthly reimbursements of expenses until the awarded amount is exhausted. Once the Federal Grant has been exhausted, forfeited assets will be used to pay expenses for the remainder of the budget cycle. VNET shall prepare a budget each year that estimates the grant funds available, and each participating agency shall provide VNET with the annual cost to assign an officer or other approved personnel to the unit. An agency's annual contribution is then divided by twelve (12) and credited towards the monthly salary and benefits of the agency's participating personnel. All other expenses are paid for by VNET utilizing either Grant funds or forfeited assets. The Board shall agree upon a date each year by which time it will notify the participating agencies of each agencies' expected contribution. The DEA contribution to VNET includes providing office space, storage space, parking, and phone service at no cost. XII. DISTRIBUTION OF SEIZURE FUNDS The VNET Board provides oversight of seized and forfeited assets via the Fiscal Agent. Forfeited assets may be distributed to participating agencies when deemed appropriate by the Board. The Board will endeavor to maintain adequate financial resources to fund ongoing operations of the VNET. XIII. DISTRIBUTION OF ASSETS UPON TERMINATION Upon termination of the VNET, each participating jurisdiction shall retain sole ownership of the equipment purchased and provided to its participating VNET members. Any assets acquired with joint funds of the VNET shall be equally divided among the participating jurisdictions at the asset's fair market value upon termination. The value of the assets of the VNET shall be determined by using Valley Narcotics Enforcement Team Interlocal Agreement 4 June 17, 2009 commonly accepted methods of valuation. If two (2) or more participating jurisdictions desire an asset, the final decision shall be made by arbitration (described below). Any property not claimed shall be declared surplus by the Board and disposed of pursuant to state law for the disposition of surplus property. The proceeds from the sale or disposition of any VNET property, after payment of any and all costs of sale or debts of the agency, shall be equally distributed to those jurisdictions participating in the VNET at the time of dissolution. In the event that one (1) or more jurisdictions terminate their participation in the VNET, but the VNET continues to exist, the jurisdiction terminating participation shall be deemed to have waived any right or title to any property owned by the VNET or to share in the proceeds at the time of dissolution. Arbitration pursuant to this section shall occur as follows: a. The jurisdictions interested in an asset shall select one (1) person (Arbitrator) to determine which agency will receive the property. If the jurisdictions cannot agree to an Arbitrator, the chiefs of the jurisdictions participating in the VNET upon dissolution shall meet to determine who the Arbitrator will be. The Arbitrator may be any person not employed by the jurisdictions that desire the property. b. During a meeting with the Arbitrator, each jurisdiction interested in the property shall be permitted to make an oral and /or written presentation to the Arbitrator in support of its position. c. At the conclusion of the presentation, the Arbitrator shall determine which jurisdiction is to receive the property. The decision of the Arbitrator shall be final and shall not be the subject of appeal or review. XIV. LIABILITY, HOLD HARMLESS, AND INDEMNIFICATION It is the intent of the participating jurisdictions to provide services of the VNET without the threat of being subject to liability to one another and to fully cooperate in the defense of any claims or lawsuits arising out of or connected with VNET actions that are brought against the jurisdictions. To this end, the participating jurisdictions agree to equally share responsibility and liability for the acts or omissions of their participating personnel when acting in furtherance of this Agreement. In the event that an action is brought against any of the participating jurisdictions, each jurisdiction shall be responsible for an equal share of any award for or settlement of claims of damages, fines, fees, or costs, regardless of which jurisdiction or employee the action is taken against or which jurisdiction or employee is ultimately responsible for the conduct. The jurisdictions shall share equally regardless of the number of jurisdictions named in the lawsuit or claim or the number of officers from each jurisdiction named in the lawsuit or claim. This section shall be subject to the conditions and limitations set forth in subsections A through G below. A. Jurisdiction Not Involved In VNET Resoonse. In the event that a jurisdiction or its personnel were not involved in the VNET response to the incident that gives rise to a claim or lawsuit, and judgment on the claim or lawsuit does not, in any manner, implicate the acts of a particular Valley Narcotics Enforcement Team Interlocal Agreement 5 June 17, 2009 jurisdiction or its personnel, such jurisdiction shall not be required to share responsibility for the payment of the judgment or award. B. Intentionally Wrongful Conduct Beyond the Scope of Employment. Nothing herein shall require, or be interpreted to require indemnification or sharing in the payment of any judgment against any VNET personnel for intentionally wrongful conduct that is outside of the scope of employment of any individual or for any judgment of punitive damages against any individual or jurisdiction. Payment of any award for punitive damages shall be the sole responsibility of the person or jurisdiction that employs the person against whom such award is rendered. C. Collective Representation and Defense. The jurisdictions may retain joint legal counsel to collectively represent and defend the jurisdictions in any legal action. Those jurisdictions retaining joint counsel shall share equally the costs of such representation or defense. In the event a jurisdiction does not agree to joint representation, the jurisdiction shall be solely responsible for all attorneys fees accrued by its individual representation or defense. The jurisdictions and their respective defense counsel shall make a good faith attempt to cooperate with other participating jurisdictions by, including but not limited to, providing all documentation requested, and making VNET members available for depositions, discovery, settlement conferences, strategy meetings, and trial. D. Removal From Lawsuit. In the event a jurisdiction or employee is successful in withdrawing or removing the jurisdiction or employee from a lawsuit by summary judgment, qualified immunity, or otherwise, the jurisdiction shall nonetheless be required to pay its equal share of any award for or settlement of the lawsuit; PROVIDED, however, that in the event a jurisdiction or employee is removed from the lawsuit and subsection (A) of this section is satisfied, the jurisdiction shall not be required to pay any share of the award or settlement. E. Settlement Process. It is the intent of this Agreement that the jurisdictions act in good faith on behalf of each other in conducting settlement negotiations on liability claims or lawsuits so that, whenever possible, all parties agree with the settlement or, in the alternative, agree to proceed to trial. In the event a claim or lawsuit requires the sharing of liability, no individual jurisdiction shall be authorized to enter into a settlement agreement with a claimant or plaintiff unless all jurisdictions agree with the terms of the settlement. Any settlement made by an individual jurisdiction without the agreement of the remaining jurisdictions, when required, shall not relieve the settling jurisdiction from paying an equal share of any final settlement or award. Valley Narcotics Enforcement Team Interlocal Agreement 6 June 17, 2009 F. Defense Waiver. This section shall not be interpreted to waive any defense arising out of RCW Title 51. G. Insurance. The failure of any insurance carrier or self- insured pooling organization to agree to or follow the terms of this section shall not relieve any individual jurisdiction from its obligations under this Agreement. XV. NOTICE OF CLAIMS, LAWSUITS, AND SETTLEMENTS In the event a claim is filed or lawsuit is brought against a participating jurisdiction or its employees for actions arising out of their conduct in support of VNET operations, the jurisdiction shall promptly notify the other jurisdictions that the claim or lawsuit has been initiated. Any documentation, including the claim or legal complaints, shall promptly be provided to each participating jurisdiction. Any jurisdiction or member who believes or knows that another jurisdiction would be liable for a claim, settlement, or judgment that arises from a VNET action or operation, shall have the burden of notifying each participating jurisdiction of all claims, lawsuits, settlements, or demands made to that jurisdiction. In the event a participating jurisdiction has a right, pursuant to section XVI of this Agreement, to be defended and held harmless by another participating jurisdiction, the jurisdiction having the right to be defended and held harmless shall promptly tender the defense of such claim or lawsuit to the jurisdiction that must defend and hold the other harmless. XVI. PROCESSING OF CLAIMS. A. Designation of Lead Jurisdiction. There shall be a lead jurisdiction for processing a claim that is filed with and against cities for alleged damages and injuries that occur as a result of VNET activities. The lead jurisdiction shall be the jurisdiction within which the VNET response occurred; PROVIDED, that in the event the jurisdiction within which the VNET response occurred did not participate in the VNET response, the lead jurisdiction shall be the jurisdiction within which the incident that required the VNET response originated. In the event that a jurisdiction that was not involved in the VNET response receives the claim, that jurisdiction shall notify the other jurisdictions in accordance with Section XVII of this Agreement, and shall use its best efforts to determine who is the appropriate lead jurisdiction. B. Assistance of VNET Supervisor. The VNET Supervisor shall assist the lead jurisdiction in responding to a claim. The VNET Supervisor shall be responsible for gathering all records relating to the VNET response. These records shall include, but are not limited to, incident reports, notes, transcripts, photos, evidence logs, recorded statements, documents from emergency dispatch centers, and warrants from all jurisdictions that participated in the VNET response. The VNET Supervisor shall also provide a list of personnel who participated in the response and their contact information. The VNET Supervisor shall deliver all copies of the records to the lead jurisdiction promptly upon request. Valley Narcotics Enforcement Team Interlocal Agreement 7 June 17, 2009 C. Claims of $5,000 or Less. i. Lead Jurisdiction Responsibilities. The lead jurisdiction shall be responsible for working with the Supervisor to gather records relating to the VNET response. The lead jurisdiction shall provide records to its insurance provider and shall assist its insurance provider in assessing liability for acts associated with the claim. The lead jurisdiction shall notify the other jurisdictions of any determinations as to liability. In determining whether a claim should be paid, the lead jurisdiction and its insurance provider shall, at a minimum, consider the potential legal defenses to the claim and the costs of defending the claim. ii. Liability Determination Apportionment of Damages. The lead jurisdiction, with the assistance of its insurance provider and risk manager, shall determine whether the VNET is liable for damages set forth in a claim, and whether the payment of the claim would be in the best interest of the jurisdictions and /or the VNET. In the event the lead jurisdiction determines that payment of a claim is appropriate, such determination shall be final and binding upon other jurisdictions and payment shall be apportioned equally among all jurisdictions that participated in the VNET response. The insurance provider for the lead jurisdiction shall provide full payment to the claimant, and each jurisdiction that participated in the response shall reimburse the insurance provider for its equal share of such payment. Prior to the payment of any claim, and as a condition of such payment, the insurance provider providing payment shall obtain from the claimant a complete and total release of liability on behalf of all jurisdictions participating in the VNET and each and every officer, agent, or volunteer of those participating jurisdictions. In the event the lead jurisdiction determines that the VNET is not liable for damages set forth in a claim or that the payment of the claim would not be in the best interest of the jurisdictions and /or the VNET, the lead jurisdiction shall notify the other jurisdictions of the determination, and such determination shall be binding on the other jurisdictions; PROVIDED, that another jurisdiction that determines that payment is appropriate may pay such claim in full, and shall not seek reimbursement from the other participating jurisdictions. iii. Letter From Insurance Adjusters. In the event a lead jurisdiction, in conjunction with its insurance provider, determines that payment of a claim is appropriate, the insurance provider shall provide each of the participating Valley Narcotics Enforcement Team Interlocal Agreement 8 June 17, 2009 D. Claims over $5,000. jurisdictions with a letter stating the determination and the bases for such determination. i. Lead Jurisdiction Responsibilities. The lead jurisdiction shall schedule a meeting with all jurisdictions participating in the VNET to discuss the claim and to determine the appropriate manner in which to respond and /or defend the claim. The Board and persons listed in Section XVII of this Agreement shall be notified of the meeting. XVII. PROCESSING OF LAWSUITS. A. Notification to Other Jurisdictions. In the event a jurisdiction is served with a lawsuit, that jurisdiction shall provide notice and documentation of the lawsuit to each of the other jurisdictions in accordance with Section XVII of this Agreement. B. Coordination of Initial Meeting. The jurisdiction that initially receives a lawsuit shall schedule a meeting with all of the jurisdictions participating in the VNET to discuss the lawsuit and to determine the appropriate manner within which to respond and /or defend the lawsuit. The Board and persons listed in Section XX of this Agreement shall be notified of the meeting. XVIII. NOTIFICATION OF CLAIMS AND LAWSUITS. Section XVII of this Agreement requires that the jurisdiction receiving a claim or lawsuit notify the other jurisdictions of the claim or lawsuit and provide documentation of that claim or lawsuit to the other jurisdictions. Nothing in this Agreement shall be deemed a waiver by any participating jurisdiction of the requirements set forth in Chapter 4.96 RCW, and the fact that a participating jurisdiction provides notice or copies of a claim to another jurisdiction shall not be deemed compliance with the requirement that a party who files suit against a jurisdiction first file a claim with the jurisdiction in accordance with Chapter 4.96 RCW. Moreover, nothing in this Agreement shall be deemed acceptance of service of a lawsuit, and the fact that a participating jurisdiction provides notice or copies of a lawsuit to another jurisdiction shall not be deemed adequate service of such lawsuit in accordance with the State or Federal Rules of Civil Procedure or the Revised Code of Washington. For the purposes of implementing Section XVII of this Agreement, the following persons from each jurisdiction shall receive any required notification or documentation: Valley Narcotics Enforcement Team Interlocal Agreement 9 June 17, 2009 Auburn: Auburn City Attorney 25 West Main Street Auburn, WA 98001 (253) 931 -3030 Auburn Police Chief 101 N. Division Auburn, WA 98001 (253) 931 -3080 Auburn Human Resources Director /Risk Manager 25 West Main Street Auburn, WA 98001 (253) 931 -3040 Auburn City Clerk 25 West Main Street Auburn, WA 98001 (253) 931 -3039 Port of Seattle: Port of Seattle Claims Manager P.O. Box 1209 Seattle, WA 98111 Valley Narcotics Enforcement Team Interlocal Agreement 10 Kent: Kent City Attorney 220 4 Avenue South Kent, WA 98032 (253) 856 -5781 Kent Risk Manager 220 4 Avenue South Kent, WA 98032 (253) 856 -5285 Kent City Clerk 220 4 Avenue South Kent, WA 98032 (253) 856 -5728 Kent Police Chief 220 4 Avenue South Kent, WA 98032 (253) 856 -5888 Federal Way: Federal Way City Clerk P.O. Box 9718 Federal Way, WA 98063 Federal Way City Attorney P.O. Box 9718 Federal Way, WA 98063 Renton: Renton Risk Manager 1055 So. Grady Way Renton, WA 98055 CIAW: Director of Claims Canfield Associates, Inc. 451 Diamond Drive Ephrata, WA 98823 June 17, 2009 Tukwila: City Clerk City of Tukwila 6200 .Southcenter Blvd. Tukwila, WA 98043 WCIA: Claims Manager WCIA P.O. Box el q3 L lci el f 39 XIX. COMPLIANCE WITH THE LAW The VNET and all its members shall comply with all federal, state, and local laws that apply to the VNET. XX. ALTERATIONS This agreement may be modified, amended, or altered by agreement of all participating agencies and such alteration, amendment, or modification shall be effective when reduced to writing and executed in a manner provided for by this agreement. It is recognized that during the course of operations, it may become necessary to alter the terms of this Agreement to provide for efficient operation of the VNET and to meet the goals of the VNET. It is further recognized that the Board has the expertise necessary to provide for the efficient operation of the VNET. To that end, the jurisdictions agree that changes may be made to this Agreement, or addendums added to this Agreement, without prior approval of the legislative bodies of the jurisdictions on the condition that such changes or addendums shall be effective only by a unanimous vote of all members of the Board. XXI. RECORDS Each agency shall maintain records relating to work performed by its employees assigned to the VNET when operating outside DEA operations. The VNET office manager shall maintain records relating to the operation of the VNET to the extent required by law. All records shall be available for full inspection and copying by each participating jurisdiction. XXII. FILING Upon execution hereof, this Agreement shall be filed with the city clerks of the respective participating municipalities, and such other governmental agencies as may be required by law. XXIII. SEVERABILITY If any part, paragraph, section, or provision of this Agreement is held to be invalid by any court of competent jurisdiction, such adjudication shall not affect the validity of any remaining section, part, or provision of this Agreement. XXIV. MUNICIPAL AUTHORIZATIONS This Agreement shall be executed on behalf of each participating jurisdiction by its duly authorized representative and pursuant to an appropriate resolution Valley Narcotics Enforcement Team Interlocal Agreement 11 June 17, 2009 or ordinance of the governing body of each participating jurisdiction. This Agreement shall be deemed effective upon the last date of execution by the last so authorized representative. This Agreement may be executed by counterparts and be valid as if each authorized representative had signed the original document. Valley Narcotics Enforcement Team Interlocal Agreement 12 June 17, 2009 By signing below, the signor certifies that he or she has the authority to sign this Agreement on behalf of the jurisdiction, and the jurisdiction agrees to the terms of this Agreement. Mayor, City of Auburn City Clerk, City of Auburn Date City Manager, City of Federal Way Date City Attorney, City of Federal Way Date City Clerk, City of Federal Way Date Mayor, City of Renton City Clerk, City of Renton Date Mayor, City of Tukwila City Clerk, City of Tukwila Mayor, City of Kent Date City Attorney, City of Auburn Date Date City Attorney, City of Renton Date i 1)C1 Date City AttorneyCit of Tukwila Date Date Date City Attorney, City of Kent Date City Clerk, City of Kent Date Chief Executive, Port of Seattle Date Port Counsel, Port of Seattle Date Valley Narcotics Enforcement Team Interlocal Agreement 13 TO: INFORMATIONAL MEMORANDUM Mayor Haggerton Finance and Safety Committee FROM: Katherine Kertzman, Tourism and Marketing Manager DATE: July 28, 2009 SUBJECT: Seattle Southside Visitor Center Lease FINANCIAL FACTORS: City of Tukwila Fairway Center 2009 monthly lease cost is $2,925 19.50 sq ft. Jim Haggerton, Mayor ISSUE: Seattle Southside Visitor Center's lease is up for renewal August 31, 2009. After review of available office space in the market, the staff would like to brief the Council on the deal points of the new lease and request permission to move forward with the lease agreement. Staff is recommending Seattle Southside Visitor Center move to a new location 3100 Building, 3100 South 176 St., SeaTac, WA 98188. BACKGROUND: Currently we have 1800 square ft of office space, within 2 miles of an 1 -5 exit qualifying for free WSDOT visitor info signage on 1 -5 as long as we are open 7 days a week in the summer and offer public bathrooms. Current building signage is visible on a seasonal basis; in the summer it is blocked by tree leaves until cars have passed which confuses visitors about where to turn. Additional storage, work and meeting space are needed. The Visitor Center is located 2.43 miles from the Tukwila urban core or central business district (Doubletree). DISCUSSION: Seattle Southside staff completed its review of available office space, based on the following establish criteria: Within 2 miles of an 1 -5 exit for FREE WSDOT signage Visible building signage Available clean public restrooms Turnkey tenant improvements to minimize moving cost Centrally located within the Southside tourism and travel economic cluster and gateway to the state Increased sq. ft. to accommodate additional storage, work and meeting space Within Tukwila Council approved SSVS budget 3100 Building Total lease cost: 198,742 3,011 average monthly 16.41 per sq ft. 6 months FREE rent, 3% annual increases, 400 additional sq ft, less per sq ft than new Fairway Center lease proposal. The 3100 Bldg is within the 2010 Council approved SSVS budget, no budget amended is necessary. Fairway Center Total lease cost 171,000 $2,630 average monthly new lease proposal $17.27 per sq ft. 5 months FREE rent, 3% annual increases. Net variance over 5 years is $27,742 with 400 additional sq ft. INFORMATIONAL MEMO Page 2 Program Benefits: 1. Focal Point as to where people enter or leave Seattle Southside...a prominent gateway; 2. We believe this new location will increase walk -in traffic...it certainly won't hurt it; 3. One block east of the SeaTac Light Link Rail Station; 4. Two blocks east of the Sea -Tac International Airport information desk; 5. Across the street from the Hilton Conference Center and Seattle Airport Marriott (2 largest hotel properties in Seattle Southside) and closer in proximity to the largest group of hotels in Seattle Southside; 6. 3100 Bldg. is located 2.58 miles from Tukwila's urban core or central business district; 7. Closer to 9 car rental agencies near the Sea -Tac International Airport (the largest concentration of car rental agencies in King County); 8. Outdoor building signage permitted and City of SeaTac has already begun working with their Public Works and Planning departments to insure adequate directional signage will be implemented throughout the City of SeaTac; 9. Within 2 miles of an 1 -5 exit means continued FREE 1 -5 directional visitor info signage; 10. Offers an impressive front desk space at the entrance to the building that would make a striking visitor info /concierge desk; 11. Plenty of free parking with improved access for RVs and tour buses; 12. Provides the necessary space to build a visitor center volunteer program; 13. Other Seattle Southside tourism staff would be housed in offices immediately to the right and up 6 -8 steps; 14. Should the Chamber remain in its current location, the Tukwila I -5 visitor info directional signage could be maintained for the purpose of directing visitors to the Chamber for minor visitor information services (2 visitor centers) SSVS would be available by phone for more in -depth (group business hotel reservations); 15. 3100 Building owners are flexible regarding exterior building signage; 16. Tenant improvements are turnkey and provide ability to build out space to meet our current needs; 17. City of SeaTac has a relationship with the building owners which enhanced our negotiating position; 18. Telecommunication capabilities within the building meet our current needs; 19. Out of the flood zone; 20. Five minutes from Tukwila's central business district making it easy to refer visitors to Tukwila business for shopping and dinning; 21. Location could be a scheduled stop on the Seattle Southside Express shuttle schedule; 22. Timed with Southside's brand rejuvenation announcement and next Tourism Networking Meeting; Possible Disadvantages and Mitigation Tactics: 1. Estimated one time only moving expense $60,000— Mitigated by additional SeaTac funding with the approval of the SeaTac H/M Committee Estimated moving expenses $3, 000 Estimated art work, flat screen, signage, kiosk (interior design) $50,000 Estimated reconfiguring phone system and installing cabling as needed $2,000 New letterhead, business cards, envelopes, etc. in conjunction with brand rejuvenation $5, 000 2. Additional part time extra labor at the Visitor Center information desk $15 per hour $20,000 annually develop volunteer program for the Visitor Center W:12009 InfoMemosISSVSLease.doc INFORMATIONAL MEMO Page 3 3. Net 5 year increase as compared to current location lease proposal $27,742 or $5,548 annualized for additional 400 sq. ft. Mitigated by future budget prioritization and reallocation 4. Separation of staff functions Mitigated by Installing instant messaging for no additional cost Maximizing phone intercom and headset for no additional cost Install video cam with live internet feed TBD Conduct regular weekly staff meetings Other Program Enhancements to Consider for Generating Additional Revenues: Sell Attractions Tickets Commission Sell Exhibit Sponsorship in Visitor Center– Commission Sell co -op sponsorship ads in Vacation Planner, website and advertisements, etc. Charge for Tourism Networking Meetings RECOMMENDATION: The Council is being asked to consider authorization of new lease for (2) periods of (5) years each for Seattle Southside Visitor Services at the 3100 Building, 3100 South 176 St., SeaTac, WA 98188 at the August 10, 2009 Committee of the Whole Meeting and subsequent August 17, 2009 Regular Meeting. ATTACHMENTS: Letter of Intent (contains handwritten suggested changes by SSVS) Floor Plan (Photos will be presented at the meeting) W:12009 InfoMemos \SSVSLease.doc June 23, 2009 Richard Davidson GVA Kidder Matthews 12886 Interurban Ave. South Seattle, WA 98168 RE: Letter of Intent 3100 South 176th Street Seatac, WA 98188 Dear Richard: Thank you for your call this morning. Below please find the terms we discussed last week regarding Seattle Southside. This letter shall serve as a non binding Letter of Intent which sets forth the basic terms and conditions under which Dollar Development Co. "Landlord would consider entering into a lease with Seattle Southside "Tenant in the above referenced location "Office Building 1. Landlord 2. Tenant 3. Trade Name: 4. Premises 5. Area Dollar Development Co. 2737 78 Ave SE, Suite 201 Mercer Island, Washington 98040 Seattle Southside Visitor Center (City of Tukwila) 14220 Interurban Ave. South 130 Seattle, WA 98168 Seattle Southside 6. Use General office use. 3100 South 176 Street, SeaTac, WA 98188 Estimated Square Footage: 1,915 (office reception area) Plus Load Factor: 287 Total Rentable SF: 2,202 7. Term Two (2) periods of Five (5) years each. Rent during the option periods to be negotiated, 8. Base Rent The Full Service Rent shall be: Months 1 6 Months 7 —18 Months 19 66 $0.00 psf /yr, full service $17.00 psf/yr, full service 3% annual increase DOLLk DEVELOPMENT Co. OC;Se'c on ni 0.(kei retie, DOLLAR DEVELOPMENT CO. 9. Security Deposit Upon Tenant's execution of the Lease, Tenant shall pay a security deposit in the amount of $5,000.00. I0. NNN Cam Charges: The lease shall be a full service lease with a 2009 Base Year. Electricity is included in the full service rent. 11. Tenant Improvements: Landlord shall provide Tenant with "Turn Key" as outlined in exhibit "A" which shall include: 12. Utilities 14. Signage 17. Maintenance: 18. Assignability 19. Guarantor A. 67jprivate offices IL l B. 1 C. 1 large storage area of approximately 300 sq ft D. 1 wall across the back of the reception area with a locking door /screen and a 1 way window E. 1 work area/cabinet along the back wall of the reception area for mailing area wjit. (o f 1 31,)E -.r c "6,.bi F. Landlord shall install dishwasher in the common lunchroom area upstairs c 1J (ecri c3ecc or cwd phone jCdc t I c" Y G t(1 Lin dow %fl -C; rsi office. Included in Full Service rent. ti. She -tVvh5 ;el wor room e 13. Lunchroom Area: Tenant shall be allowed the use of the upstairs lunchroom area throughout the term of the lease at no charge. Tenant shall be allowed signage, subject to Tenant's compliance with all applicable governmental codes, regulations, and Landlord's approval. Signage and LCD/Plasma type screens above the reception area. Exterior signage above the south door and on the west facing wall of the building. da-ir fa P 1100 15. Parking Tenant shall have the use of six parking stalls in common with other tenants and an additional ire- stalls that shall be marked as visitor �vs Cti parking for Seattle Southside. Tenant may use additional parking as available after 6pm and on weekends. Landlord, at Landlord's discretion, may police the parking and may make adjustments to hours and availability as necessary. C3 i r1 no Cct e ka. (1 ±('ie.re. h 65 %cog .4 /34)( Cenfer G *c (1s. 16. Term Commencement The later of substantial completion of improvements or July T2009 i ?0, Landlord shall maintain, repair and replace all of the structural elements and exterior surfaces of the office building and the Premises, including but not limited to the roof, exterior walls, exterior glass, concrete slab, footings, electrical, and plumbing exterior to the Premises at Landlord's sole expense. Tenant shall maintain, repair and replace the interior walls, interior ceiling, and doors of the Premises at Tenant's sole expense. No assignment or sublease will be allowed without the Landlord's prior written consent. Tenant shall provide financial statements for the principals of the incorporated entity and shall sign a personal guaranty. 20. Lease Form: Landlord's lease form acceptable to Tenant shall be used for this Transaction. 21. Broker's Commission: Both Parties acknowledge and agree that David Hall and Cleavon Steele of Fursse Hall Realty, Inc. represents the Landlord and Richard Davidson of GVA Kidder Matthews represents the tenant and represent that no other brokers are involved in this transaction. Landlord agrees to pay a leasing fee to Fursse Hall Realty, Inc. and a commission as per the listing agreement of which 4% of the gross aggregate rent shall be paid to GVA Kidder Matthews. All parties acknowledge receipt of the pamphlet "Law of Real Estate Agency" and This offer shall expire on July 2009, if not accepted by the Tenant. The letter of intent is intended solely as a preliminary expression of general intentions and is to be used for discussion purposes only. This letter of intent is not a lease for the property. The parties intend that neither shall have any contractual obligations to the other with respect to the matters referred to in this letter of intent unless and until a definitive lease agreement has been fully executed and delivered by all of the necessary parties. The parties agree that this letter of intent is not intended and does not create any agreement or obligation by either party to negotiate a definitive lease agreement and does not impose any duty on either party to continue negotiations, including without limitation any obligation to negotiate in good faith or in any other way other than at arm's length. Prior to due execution and delivery of a definitive lease agreement, and without liability to the other party, either party may propose different terms from those summarized herein; enter into negotiations with other parties; and/or unilaterally terminate all negotiations. Agreed to by: Landlord Tenant By /o/��,'p By l/_�/ Its Date q/ Date DOLLAR DEVELOPMENT CO (Pock (0 41 3100 BLUILDING Floor Plan SOuth SEATTLE VISITORS CENTER / SSVS OPTION 1 1915 S.F. 21 1 y- City of Tukwila CITY COUNCIL 2nd QUARTER SIGNIFICANT ISSUES BUDGET PROGRAM GOALS SECOND QUARTER REPORT TO COUNCIL Prepared for Finance Safety Committee April 1 June 30, 2009 Jim Haggerton, Mayor 1. Seek out opportunities for Councilmembers to further their knowledge, experience and awareness of the different cultures represented within the Tukwila community: Assigned to Community Affairs Parks Committee for implementation and /or follow -up. Councilmembers had the opportunity to attend Somali Culture 101: Truth Fiction at New Holly Gathering Hall on June 11, 2009. 2. Support programs and services that provide a sense of stability, community and unity throuahout Tukwila's residential neighborhoods: Assigned to Community Affairs Parks Committee for implementation and /or follow -up. Councilmembers continue sponsoring a monthly Coffee Chat in the Tukwila community. 3. Work together in cooperation with nearby cities to address common problems in the Highway 99 corridor and Military Road: Assigned to Finance Safety Committee for implementation and /or follow -up. Mayors from Tukwila and SeaTac have been communicating regarding the possibility of a joint meeting between the two city councils. Due to an increased workload, Tukwila City Council was not able to commit to a specific meeting date during second quarter. 4. Provide legislative support and encouragement to Tukwila residents living in rental communities through programs that hold owners and /or prop erty managers accountable for p roviding safe places to live through the implementation of a rental licensing program: Assigned to Community Affairs Parks Committee for implementation and /or follow -up. Tukwila Councilmembers actively opposed HB 1296/SB 5495 which provided for limitations on rental housing inspections. Relative legislation was deferred this legislative session. Department of Community Development staff continues to move forward with developing a rental housing licensing program for Tukwila. 5. Approve and implement standard operating procedures for the Council. Review and update procedures on a regular basis: Not currently assigned to a specific committee. During second quarter, the Legislative Analyst continued to research, gather information and prepare draft materials relative to Council standard operating procedures. 6. Support the implementation of City endorsed programs (i.e. Walk Roll Plan, Fire Master Plan. Parks Recreation Open Space Plan) through policy related decisions not associated with direct proaram funding: Assigned to Community Affairs Parks Committee for implementation and /or follow up. This item was not scheduled for Committee review during the second quarter. 7. Ensure a commitment to continued human services funding in relation to the cost of living throuah consistent review of reaional. state and federal budgets affecting human services programs and services: Assigned to Community Affairs Parks and Finance Safety Committees for implementation and /or follow -up. This item will be scheduled for Committee review as budget reviews deem appropriate. 8. Study the feasibility and implementation of televised City Council meetings: Assigned to Utilities Committee for implementation and/or follow -up. Information Technology staff has conducted preliminary research on this topic, which will be scheduled for Committee discussion during the third quarter. 9. Continue to foster relationships within local, reaional and state entities that encourage opportunities for ioint partnership and outreach: Assigned to Utilities Committee for implementation and /or follow -up. Councilmembers serve as representatives and alternates on local, regional and state boards, committees and commissions including but not limited to: SCATBd, SKEDI, WRIA 9, AHAB, Suburban Cities Association, Association of Washington Cities, Highline Forum and Cascade Water Alliance. 2009 Second Quarter Report Prepared for Finance Safety Committee Page 2 10. Formulate an Adopt -a- Neighborhood program that will provide Councilmembers the opportunity to become more familiar with the chanaina faces of communities and neighborhoods throughout the City: Assigned to Community Affairs Parks Committee for implementation and /or follow -up. This item was not scheduled for Committee review during the second quarter. 11. Research the viability of sponsoring a City -wide Citizens' Academy: Assigned to Community Affairs Parks and Finance Safety Committees implementation and /or follow -up. This item was not scheduled for Committee review during the second quarter. 12. Establish a process to provide updates to Council on issues that are brought forward at Council meetings during citizen comment opportunities: Assigned to Transportation Committee for implementation and /or follow -up. This item was not scheduled for Committee review during the second quarter. MAYOR'S OFFICE 2nd QUARTER SIGNIFICANT ISSUES After years of hard work the Development Agreement for the Tukwila South Project was signed on June 10, 2009. Efforts continued with regard to the seepage at the Howard Hanson Dam with staff working with citizens and neighboring jurisdictions to prepare for possible emergency scenarios. The First Annual Rock 'n Roll Marathon and 1/2 Marathon was held in June, with 25,000 runners beginning their race in Tukwila. This event was a huge success. BUDGET PROGRAM GOALS 1. Continue Mayor's involvement in regional efforts including but not limited to Cascade Water Alliance, Valley Communications, WRIA 9 Forum, King County Flood Control District, Association of Washington Cities, National League of Cities and Suburban Cities Association: Ongoing. The Mayor attended the annual AWC Conference in Spokane in June. The monthly Valley Cities meeting was hosted by the Mayor here in Tukwila in May. 2. Work toward redevelopment of the Tukwila International Boulevard area between the Tukwila Village site and the Sound Transit Light Rail Station: Ongoing. 3. Move forward on a pedestrian friendly development connecting the Sounder Commuter Rail station and the Tukwila Urban Center: Ongoing. 4. Move Tukwila Village Development forward to construction and completion: Negotiations with Tarragon are in progress. 5. Continue oversight of Tukwila South development efforts and Southcenter Parkway extension project: Held five work sessions with the City Council, culminating with the signing of the Development Agreement on June 10. 6. Continue efforts to secure Federal appropriations in support of key projects, including, but not limited to Strander Boulevard Extension: Ongoing. 7. Lead efforts to increase efficiency of City staff and to provide superior services to our citizens, through technology and streamlined processes, in a cost effective manner: Ongoing. 8. Continue efforts to improve communications between the City and City residents, business community members, and visitors: Ongoing. 9. Provide leadership and support in addressing concerns and improving all aspects of our residential neighborhoods: Ongoing. 10. Prepare draft Civil Service Desk Manual: No activity this quarter. 11. Update Civil Service Rules: No activity this quarter. Economic Development 2 QUARTER SIGNIFICANT ISSUES During the second quarter of 2009, economic development staff worked on the Rock 'n' Roll Seattle Marathon which concluded with a very successful event on June 25th. Staff continued work with 2009 Second Quarter Report Prepared for Finance Safety Committee Page 3 Community Development to amend the Comprehensive Plan to accommodate Tukwila Village and began analysis of the draft Tukwila Urban Center Plan. Staff continued negotiations with Tarragon on Tukwila Village. BUDGET PROGRAM GOALS 1. Tukwila Village: Complete negotiations with a developer and manage implementation of contract: Negotiations and zoning amendments are underway. 2. Build relationships and share the City's vision with every property owner along Tukwila International Boulevard: Supported Tukwila International Boulevard Action Committee's outreach efforts on sign code updates and monthly clean -ups. 3. Coordinate sale of Newporter property: Will start in fall 2009. 4. Build relationships and share the City's vision with each property owner in the City's urban core: Met with property owners regarding the Tukwila Urban Center plan and development plans. 5. Improve business attraction marketing collateral and website: Worked with the Southwest King County Economic Development Initiative to develop more materials. City Clerk 2nd QUARTER SIGNIFICANT ISSUES During the second quarter a great deal of staff time was focused on review and compilation of large and complex Council agenda documentation. Public records requests continue to come in at a steady pace, and two received this quarter were extensive and are still in progress. Preparation for the new Records Center has been a priority with involvement in logistics, tenant improvements, security, and shelving. The hiring of a temporary employee facilitated the scanning and indexing of all 637 active contracts into the City's Imaging System, making the documents available to staff online and keyword searchable. The Legislative History database was also updated with 184 new entries, making it current from 1984 present with every action of the City Council. This database is a critical tool in researching and retrieving information and documents. A permanent employee was hired on June 16, 2009 for the new position authorized in the 2008 budget. FUNCTION City Clerk's Office 2009 Statistics Business Licenses: General Licenses issued Adult Entertainer /Manager processed /issued Peddlers, Tow Truck, Cabaret, Temporary issued Amusement Devices Records Management /Central Files: Records Center Trips City Files retrieved from Records Center 1 full box) City files returned to Records Center Contracts and amendments reviewed /processed Documents reviewed and transmitted for Recording Legislative Process /Legal Requirements: Council /Committee Agenda Packet review /preparation Ordinances /Resolutions prepared /reviewed /processed Call for Bids review /coordination /opening Public Records Requests (2 extensive) Legal Publications (Bids, Public Hearings, Special Mtgs.) Central Services: Passports Issued Notary Services Pet Licenses Issued First Second Quarter Quarter 1596 633 38 15 29 7 21 3 12 13 161 70 92 80 117 95 35 91 22 24 13 17 2 3 14 10 26 30 131 I 122 67 1 52 37 1 23 2009 Second Quarter Report Prepared for Finance Safety Committee Page 4 I History Book Sales BUDGET PROGRAM GOALS 1. Enhance the Laserfiche Imaging System to make Council agenda packets and minutes available through the City website: 2010 Goal. 2. Create a library of documents. such as plans. specifications. and codes, to be kept in the City Clerk's Office and made available to the public: Work is underway to create an index of those documents currently in the library, to include the Council approval date, as well as labeling of each document. 3. Provide Professional Development training for staff: Working toward Master Municipal Clerk status, the City Clerk attended the International Institute of Municipal Clerk's Conference, to include advanced training in Leadership, Communication, Electronic Records Management, Imaging, Microfilming, Creative Thinking, Legislative Management; also attended the NW Clerk's Institute Advanced Academy on Conflict Resolution. Working toward Certified Municipal Clerk status, the Deputy City Clerk attended the NW Clerk's Institute Professional Development training, as well as Basic City Clerk's Training and Spanish in the Workplace. The Records Management Coordinator attended the Association of Records Management and Administrator's (ARMA) training on email and discovery as well as training at the State Regional Archives regarding changes to the State Retention Schedule. 4. Review and update reauirements and fees for business licenses: 2010 Goal. Human Services 2nd QUARTER SIGNIFICANT ISSUES Staff contributed significant time to Howard Hanson Dam activities. Staff time invested in Rainbow Trailer Haven. CDBG Minor Home Repair application submitted. Heavy demand continued for rental and utility assistance -85% rental funds expended for year. BUDGET PROGRAM GOALS of o f 1. Implement. manage and monitor 2009 contracts: Met with providers and modified two contracts. Many providers experiencing the stress regarding expanded need. Four providers presented at City Council. Planning started for 2011 proposals. 2. Implement. manage and monitor Minor Home Repair Program with cities of SeaTac and Des Moines: City of Covington to join application cycle for 2010. 6 new clients served. 3. Participate in implementation of South King County Response to Homelessness: Presentation on South County plan made to City Council. Contract approved for South King County Homeless Coordinator. 4. Outreach to diverse Tukwila residents to identify needs and match with resources: Met with representatives of Somali Soccer team. Met with filmmaker to explore film documenting the refugee experience. Met with Bursst staff regarding serving refugees. Reprinted brochures. Attended Refugee Forum. 5. Serve as City liaison for CDBG and Home proiects: Schedule set for reviewing CDBG capital projects. Assisted with use of stimulus funds for South King County. 6. Provide same day information and referral response: Responded to 306 calls and provided 32 hours of short term case management. 7. Coordinate with other departments to streamline access to human service resources: Most work has been with Public Works and Planning this past quarter. Continue participation with Crime hotspots. 8. Coordinate with community based organizations to more effectively serve Tukwila residents: Held provider meeting, Advisory Board meetings, DV task force meetings, DSHS Family to Family projects. Met with DASH regarding Pyramid Point and Mountain View apartments. Supported Career day at Foster High. 2009 Second Quarter Report Prepared for Finance Safety Committee Page 5 Equity Diversity Commission 1. Link agencies and residents to cultural resources in the community: The Commission participated in and provided support at Citizenship Day on April 18 (free assistance with nationalization paperwork). 2. Support Foster High School's Multicultural Action Committee with their cultural programs and trainina: No requests for assistance where submitted by MAC during the second quarter. Hotel /Motel Tax 1. Work with City departments, business community, and residences to execute a successful Rock "n" Roll Marathon 2009 2010 -2011: 2009 completed and successfully executed, report to follow. 2. Continue efforts to market Seattle Southside as a premier travel destination: Ongoing as planned. 3. Support positive relationships between the travel and tourism industry. business community. and city government: Ongoing. Increased media coverage and exposure for Tukwila and Seattle Southside as a result of the regionally coordinated Rock `n' Roll Marathon and 1 /2 Marathon Tukwila to Seattle and positive spikes in Seattle Southside web analytics report related to promoting Tukwila business for the "Rock Star Pass 4. Continue implementing program performance reporting based on guidelines provided by Destination Marketing Association International: Coordinated data collection ongoing, new procedures in place, tracking and reporting ongoing. Sister City Committee 2nd QUARTER SIGNIFICANT ISSUES Two new committee members were appointed, one fluent in Japanese and familiar with Ikawa /Miyoshi, and the second a teacher at Showalter Middle School. 1. Continue to raise funds for Spring 2009 visit: Deferred to 2010. 2. Recruit student /adult delegation and plan 2009 visit: Deferred to 2010. DEPARTMENT OF ADMINISTRATIVE SERVICES 2nd QUARTER SIGNIFICANT ISSUES Labor issues, including general discussions, research, performance, discipline, hearings, etc.; finalized Teamsters' contracts for Union review for signatures; recruiting to fill replacement positions and temporary positions (number of applicants for positions has increased due to the economy); preparing, tracking and coordinating all personnel actions for accuracy and compliance; ongoing discussions and classification of various positions in the City; researching possible health risk assessment programs; continuing to respond to public record requests; coaching various managers and supervisors to increase their understanding of Personnel legal requirements, processes and procedures; discussions and assistance to Payroll to assure coordination of information between Personnel and Finance; coordination of safety training to meet federal and state requirements, i.e. Bloodborne Pathogens, Heat Exposure, and Confined Space Entry classes; participation in planning and coordination of classes as part of the Southwest King County Training Consortium. APR MAY JUNE Reaular Employee Applications Processed 272 237 TBD Reaular Employee Applicants Interviewed 13 14 TBD Extra Labor New Hires 2 4 5 Extra Labor Rehires 5 8 8 CDL Random Drua and Alcohol Tests Administered 2 0 1 Workers' Compensation Injury Reports 3 1 4 FMLA Leave Requests 6 1 3 2009 Second Quarter Report Prepared for Finance Safety Committee Page 6 BUDGET PROGRAM GOALS Personnel 1. Negotiate and settle Fire labor agreement: Settled. 2. Negotiate and settle Police Non Commissioned labor aareement: Settled. 3. Negotiate and settle Teamsters' Administrative /Technical; Professional /Supervisory; and MaintenanceTrades labor aareements: Settled. 4. EDEN HR Inforum module conversion and connectivity with EDEN Financial module; First stage of program implementation and training re- scheduled to mid -July. 5. Non Represented waae study for 1/1/2010: Pending until early summer. 6. Update Health Insurance Portability and Accountability Act (HIPAA) policies and procedures, establish committee, and conduct training: Put on hold due to workload issues. 7. Update and distribute Personnel Policies and Procedures for review: New draft policies prepared on current legislative requirements. Reviewing and preparing final drafts. Ongoing project. 8. Develop and carry out wellness program to achieve AWC annual Wellness Award for both years: Once again Tukwila has been recognized as a "Well City" and received the award from the Association of Washington Cities. 9. Research vendors and implement program for Health Risk Appraisal program: Beginning research phase. Have looked at some available service providers and sampled various demonstration programs. 10. Negotiate Police Guild labor aareement starting in fall 2010: Pending. 2010 action item. 11. Create and present employee education sessions on City's Self- Funded Medical /Dental plans: Pending. 2010 action item. CITY ATTORNEY 2nd QUARTER SIGNIFICANT ISSUES This quarter saw the conclusion of over four years of effort to bring the Tukwila South Agreement to the Council for consideration. In addition to this project, the City Attorney's Office continues to work with city staff on the Shoreline Master Program update, the Tukwila Village developer negotiations, numerous code enforcement matters, public disclosure requests and updates to the City's contract templates to provide more efficient processing of contracts city -wide. BUDGET PROGRAM GOALS 1. Provide city -wide training in conjunction with Administrative Services related to personnel issues: Ongoing. 2. Work with City staff on Tukwila Villaae Proiect: Ongoing. 3. Continue to update and revise standardized contracts and other form documents: Ongoing. 4. Continue to work with City staff on reaional issues and regional projects or proposals impacting the City: Ongoing. 5. Assist staff in developing an LID program: Ongoing. 6. Work with City staff on code enforcement issues and on strengthening provisions of the Tukwila Municipal Code to allow for more effective code enforcement: Ongoing. 7. Work with the Department of Community Development on Comprehensive Plan updates and shoreline management issues: Ongoing. 8. Work with City staff to revise the City's sign code: Ongoing. 9. Develop operatina procedures for litiaation process: Ongoing. 10. Maintain efforts to keep prosecution costs down; particularly in light of changes in the King County Prosecutor's Office: Ongoing.