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Home My WebLink AboutReg 2009-08-03 COMPLETE AGENDA PACKETMonday, August 3, 2009; 7:00 PM 1. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL 2. SPECIAL PRESENTATIONS 3. PROCLAMATIONS/ APPOINTMENTS 4. CITIZEN COMMENT 5. CONSENT AGENDA 6. UNFINISHED BUSINESS 7. NEW BUSINESS 8. REPORTS Tukwila City Council Agenda REGULAR MEETING Jim Haggerton, Mayor Councilmembers: Joe Duffie Pamela Linder Rhonda Berry, City Administrator Dennis Robertson Verna Griffin Joan Hernandez, Council President Kathy Hougardy •3 De'Sean Quinn Ord #2246 Res #1687 Introduction of new employee: Kelsey Massoth, Administrative Support Assistant, Parks and Recreation Department. a. Confirm the appointment of Sean Albert to Position #1 on the Parks Commission, Pg.1 with a term expiring 3/31/2010. b. Presentation of Well City Award to Stephanie Brown and Bev Willison, Tukwila Wellness Committee representatives. At this time, you are invited to comment on items not included on this agenda (please limit your comments to five minutes per citizen). To comment on an item listed on this agenda, please save your comments until the issue is presented for discussion. a. Approval of Minutes: 7/20/09 (Regular) b. Approval of Vouchers. c. Accept as complete the Infiltration Inflow 2009 Side Sewer Installation at 13906 Pg.7 51s Avenue South project with Duane Cameron Bulldozing, Inc. (Contract #09 -057); authorize release of retainage, subject to the standard claim and lien release procedures (final cost of project, including retainage: $43,690.05). a. An ordinance renewing a six -month moratorium on the acceptance of Pg.13 applications for Sign, Development, and Electrical Permits for certain types of signage. b. Authorize the Mayor to sign Supplement #5 to Contract #05 -071 with HNTB for the Tukwila Urban Center Access Project (Klickitat) in the amount of $63,350.00. c. Authorize the Mayor to sign an Authorization for Transfer of Funds in the amount of $162,000.00, from Enterprise Fund Capital Outlay accounts to the Equipment Rental fund, to purchase a front loader for the Public Works Department. d. Authorize the Mayor to sign an Authorization for Transfer of Funds in the amount of $958,158.00, from departmental budgets to the ending fund balance in the General Fund, to implement a 3% budget reduction. a. A resolution endorsing the efforts of the Valley Cities Association and authorizing Pg.27 an application for a federal grant to fund broadband opportunities offered through the U.S. Department of Commerce and allowing the Mayor of the City Auburn to sign the application on behalf of the City of Tukwila. b. Discussion of time limit for speaker comments. a. Mayor c. Staff e. Intergovernmental b. City Council d. City Attorney 9. MISCELLANEOUS 10. EXECUTIVE SESSION 11. ADJOURNMENT Tukwila City Hall is wheelchair accessible. Reasonable accommodations are available at public hearings with advance notice to the City Clerk's Office 206- 433 1800 /TDD 206 248 -2933. This notice is available at www.ci.tukwila.wa.us. and in alternate formats with advance notice for those with disabilities. Tukwila Council meetings are audio taped. Pg.17 Pg.19 Pg.23 Pg.41 CAS NL1 \IHI?R: Od 09 Initials Meeting Date Prepared by 1 [Mayors review I Council revieij' 08/03/09 SO I ,r ITEM INFORMATION �GRND.\ ITI ;MTrrl.E Appointment to Parks Commission C 1I ;GORY SPONSOR SP( )NS( )R'S SLMM. \R1' RI:\'u:'t'1?I) BY Fund Source: Comments: MTG. DATE 1 08/03/09 IJ Ordinance n Bid Rivard n Public Hearing Other iVltg Date Alts Date A1tg Date Council Mayor n Adtn Svcs DCD n .Finance Fire Legal P&R Police 1 Ply' II A Itg Date Discussion Appointment of Sean Albert to Position #1 on the Parks Commission, term to expire March 31, 2010. The Council is being asked to confirm this appointment. Cow Mtg. Utilities Cmte 11 n CA &P Cmte Arts Comm. COUNCIL AGENDA SYNOPSIS Motion Resolution Mtg Date 08/03/09 Rltg Date DATE: RECOMMENDATIONS: SP()NS()R /ADMIN. Confirm appointment. COMMIT fl F &S Cmte Parks Comm. ORIGINALAG1?NDi\ DATi AUGUST 3, 2009 RECORD OF COUNCIL ACTION MTG. DATE ATTACHMENTS 08/03/09 Informational Memorandum from Mayor dated July 16, 2009 Application for Appointment ITEM NO. Mtg Date Transportation Cmte Planning Comm. COST IMPACT FUND SOURCE ExPI'',N1)ITUR1.; RJ?QUIRI AMOUNT BUDGETED APPROPRIATION REQUIRED City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO: CITY COUNCIL FROM: Mayor Haggerton DATE: July 16, 2009 SUBJECT: APPOINTMENT TO PARKS COMMISSION ISSUE In November of 2008 Brooke Alford accepted a position on the Planning Commission, leaving a vacancy in Position #1 of the Parks Commission. DISCUSSION I am pleased to forward to you the application of Sean Albert. Mr. Albert is active with the Friends of the Hill organization and comes highly recommended. His appointment will fill a currently unexpired term, set to expire on March 31, 2010. RECOMMENDATION Forward to Regular City Council Meeting of August 3, 2009, for confirmation. MEMORANDUM TO: Mayor Haggerton FROM: Bruce Fletcher, Parks and Recreation Director 4 DATE: July 14, 2009 SUBJECT: Parks Commissioner Recommendation Parks and Recreation Department Bruce Fletcher, Director In November of 2008 Brooke Alford accepted a position with the Planning Commission leaving a position open with the Parks Commission. After an extensive application period two candidates were interviewed for the position. I am pleased to recommend Sean Albert for the position of Parks Commissioner. I believe that Mr. Albert's experience and commitment to the Tukwila community will be mutually beneficial for him and the city. Mr. Albert is currently an active member of the "Friends of the Hill" organization where he participates in monthly work parties at Duwamish Riverbend Hill. Mr. Albert says he is determined to play a role in the continued vitality and future growth of the city's parks and green spaces. Please let me know if you need more information about Mr. Albert and /or the selection process. City of Tukwila APPLICATION FOR APPOINTMENT a ;11 f 'w Type or print clearly and return completed form to: Office of the Mayor; 6200 Southcenter Blvd; Tukwila V� A-"QS'tkl i may. I wish to be considered for appointment to the following board or commission: Arts Commission Equity and Diversity Commission Civil Service Commission Community- Oriented Policing Citizens Advisory Board (COPCAB) Name: SCAN At.,R c. T Address: 40 -3 S,. (I H T1{ S t- Phone, Day: (3 k 5) 657 /b L i Night: SA M Please check all that apply to you within the Tukwila City limits: School District Representative Business Owner/Manager Available to attend meetings: Lodging Tax Advisory Committee Human Services Board Library Advisory Board No Evenings 21 Daytime Present employer /occupation (if retired, please indicate former occupation): Park Commission Planning Commission Sister City Committee Other: Date: Sy, I 0 r l Zip Code: t 8d i 6S Email: tirResident High School Student AP 72.51 Phone: Occupational history/background: FIFA JA ASSA C iA J S1T 1 S C CLt4 6t, OF F1g1 M PA N Y. Sin Li.sC E 0i- CG,' .Atv11 -S Professional/community activities (orgs., clubs, service groups, etc.): 41 1 eta 611 O e k i N 0 .S C P TE AS Li. 0 MC, farJL2AT2r 1.4OPiC-C'l: Ar k )C> C0 1•%172.vc'' f LA-1J r f�aGi�.'.:1 f R.Tzts, Hobbies/interests: OF26. C Li; NI C Art, DE•53 61v C c 21 JJ M 9 Do(, i 5..j.1-N(; AN?7 C,:11\) Oj Qualifications related to this position: C.- t)A-P-e '1 %i1 C 1:.. C3 F J A MIS N Ri- J gE,N) D HELL- PllAkc. F P f it:.nliNS c AN3. M �fyl'cEP� 51_r4(„t 3 G'a'b 14 LSe, E•E. tV A F= 64,0,AP VoL V;JTiE5ts 1' f'Ar -ie. tk)Oi ito PAP-sr lt -S SlksiCe 1o "ee. If you have previously served on one of the above boards /commissions, please provide details: Describe why you are interested in serving on this board/commission/committee: P f- Rc LPN) Tr t_crJte- TNty t..; -TY 6 Y- ru 1 1l E. N01 C, Li, 1-ti Ni I I�U> 1 M b1✓it~Ami' s✓ll j r.> F' LAY A L- z.t..-t, Z�l r'&" i;1-7ALLT`' AtJb 1 ii i tJA e -ottp; t_y et il'+g Cz. y5 FAh:.e.s !ae 3 0 C C44 ,J SPflf c• Signature: Application for Appointment 6/20/03 Date: Note: Upon submission, all information on this form becomes public record For further clarification regarding this application or more information regarding the boards or commissions, please call the Mayor's office at 206- 433 -1850. 'I h2-1 ti CAS NUMBER: MTG. DATE 08/03/09 MTG. DATE 08/03/09 Oct 1I0 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by 1 Mayor's review 1 Council review 08/03/09 7M I I n I I I ITEM INFORMATION EXPENDITURE REQUIRED AMOUNT BUDGETED $43,690.05 $75,000.00 Fund Source: 402.02 SEWER FUND (PG. 122, 2009 CIP) Comments: ORIGINAL AGENDA DAIS: AUGUST 3, 2009 RECORD OF COUNCIL ACTION ATTACHMENTS Informational Memorandum dated 07/22/09 State of WA Dept of Revenue Notice of Completion 09 -057 Minutes from the Utilities Committee meeting of 07/28/09 ITEM No. AGENDA ITEM TITLE Accept as complete Infiltration and Inflow (I&I) 2009 Side Sewer Installation at 13906 51 Ave S and release retainage CATEGORY Discussion Motion Resolution Ordinance ['Bid Award Public Hearing Other Mtg Date Mtg Date 08/03/09 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal P&R Police PIV SPONSOR'S The contract with Duane Cameron Bulldozing, Inc. of Enumclaw, WA is complete for the SUMMARY Infiltration and Inflow (I&I) 2009 Side Sewer Installation at 13906 51st Ave S. Construction began April 1, 2009 and was completed on April 21, 2009. One change order at a significant cost (approved by Council 7/6/09) was issued for a new sewer stub. Council is being asked to accept and finalize the contract in the amount of $43,690.05. REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DA "IE: 07/28/09 RECOMMENDATIONS: SPONSOR /ADMIN. Public Works COMMITTEE unanimous Approval; Forward to Regular Consent Agenda COST IMPACT FUND SOURCE APPROPRIATION REQUIRED $0.00 City of Tukwila TO: Mayor Haggerton Utilities Committee FROM: Public Works Director,) INFORMATIONAL MEMORANDUM Jim Haggerton, Mayor DATE: July 22, 2009 SUBJECT: Infiltration and Inflow (MI) 2009 Side Sewer Installation at 13906 51 Ave S Pro Project No. 09 -SW02, Contract No. 09 -057 Project Completion and Acceptance ISSUE Accept contract as complete and authorize for release of the retainage. BACKGROUND The Notice to Proceed for Contract No. 09 -057 with Duane Cameron Bulldozing, Inc., of Enumclaw, Washington was issued April 1, 2009 for construction of the Side Sewer Installation at 13906 51 Ave S Project. ANALYSIS This contract was completed on April 21, 2009. One Change Order was issued during construction. A new stub had to be installed and the sewer main was found to be 18 feet deep. This was an extraordinary depth that was not expected and required a significant cost increase. Council approved Change Order No. 1 for $28,317.28 on July 6, 2009. Contract Award Amount Unit Price Underruns Sales Tax (N /A) Total Amount Paid (incl. retainage) RECOMMENDATION The Council is being asked for formal acceptance and retainage release authorization, subject to standard claim and lien release procedures, for the contract with Duane Cameron Bulldozing in the amount of $43,690.05 and consider this item on the consent agenda of the August 3, 2009 Regular Meeting. Attachment: Dept of Revenue Notice of Completion 11,582.31 28,317.28 3.790.46 43.690.05 W: \PW Eng \PROJECTSW- SW Projects \09sw02 13906 51 Ave S SSS \INFO MEMO Closeout 7 -22 -09 gl.doc State of Washington Department of Revenue PO Box 47474 REVEN Olympia WA 98504 -7474 Contractor's Registration No. (UBI No.) 601 227 683 From: City of Tukwila 6200 Southcenter Boulevard Tukwila, WA 98188 Duane Cameron Bulldozing Comments: Date 7/13/09 NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT Name Address of Public Agency Notice is hereby given relative to the completion of contract or project described below Contract Number Description of Contract I I 2009 Side Sewer 13906 51 Ave S 09 -SW02 09 -057 Contractor's Name Telephone Number 360- 825 -3989 Contractor's Address PO Box 274, Enumclaw WA 98022 Date Work Commenced Date Work Completed Date Work Accepted 4/1/09 4/21/09 Surety or Bonding Company West American Insurance Company Agent's Address Hentschell Associates, Inc., 621 Pacific Ave Ste 400, Tacoma WA 98402 Contract Amount 11,582.31 Additions 28,317.28 Liquidated Damages 0.00 Reductions 0.00 Sub -Total 39,899.59 Amount Disbursed 41,695.08 Amount of Sales Tax Paid at 9.5 3,790.46 Amount Retained 1,994.97 (If various rates apply, please send a breakdown.) TOTAL 43,690.05 TOTAL 43,690.05 o Assigned To Date Assigned Signature Type or Print Name Diane Jaber Phone Number 206 -433 -1871 Disbursing Officer Department Use Only The Disbursing Officer must complete and mail THREE copies of this notice to the Department of Revenue, PO Box 47474, Olympia, WA 98504 -7474, immediately after acceptance of the work done under this contract. NO PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of Department's certificate, and then only in accordance with said certificate. To inquire about the availability of this document in an alternate format for the visually impaired, please call (360) 753 -3217. Teletype (TTY) users please call (800) 451 -7985. You may also access tax information on our Internet home page at http: /dor.wa.gov. REV 31 0020e (6- 27 -01) UTILITIES COMMITTEE Meeting Minutes July 28, 2009 5:00 p.m. Conference Room #1 CALL TO ORDER: Committee Chair Hougardy called the meeting to order at 5:00 p.m. I. PRESENTATIONS No Presentations City of Tukwila Utilities Committee PRESENT Councilmembers: Kathy Hougardy, Chair; Pam Linder, and Dennis Robertson Staff: Bob Giberson, Frank Iriarte, Pat Brodin, Mike Cusick, Mary Miotke, Gail Labanara and Kimberly Matej Guest: Chuck Parrish and David Weaver II. BUSINESS AGENDA A. Resolution for Sole Source Purchase: Lift Station Control Systems Staff is seeking full Council approval of a resolution waiving the competitive bidding requirements and authorizing the sole source purchase of lift station control systems from Calvert Technical Services, Inc. The City is currently in the process of upgrading the Allentown Storm Pump Station No. 18. In order to maintain interoperability with the other lift stations throughout the City, upgrades and /or changes made to the Allentown location should be configured, built and supported by the same vendor as the other lifts stations, which is Calvert Technical Services, Inc. UNANIMOUS APPROVAL. FORWARD TO AUGUST 10 COW FOR DISCUSSION. B. Interurban Water Reuse: Reclaimed Water Service and Use Agreement with Starfire Snorts Staff is seeking full Council approval to enter into an agreement with Starfire Sports and King County for the use and service of reclaimed water. In the past, Starfire Sports utilized reclaimed water to irrigate the softball fields which were located at Fort Dent Park. With the addition of a new soccer field and landscaped areas in the northern portion of the park, they would like to expand the use to reclaimed water to that area. King County Department of Natural Resources requires a formal user agreement for the distribution of reclaimed water to ensure compliance for distribution. The City of Tukwila is responsible for the service, metering and billing of the reclaimed water. UNANIMOUS APPROVAL. FORWARD TO AUGUST 10 COW FOR DISCUSSION. C. Proiect Closeout Acceptance: Side Sewer Installation at 13906 51st Avenue South Staff is requesting full Council approval for formal contract acceptance and release of retainage to Duane Cameron Bulldozing, Inc. for the side sewer installation at 13906 51st Avenue South. One change order was required on this project due to sewer stub location issues and extraordinary depth (see Utilities Committee minutes dated 06/09/09. UNANIMOUS APPROVAL. FORWARD TO AUGUST 3 CONSENT AGENDA. CAS NU AGl'ND.■ I'1'I aI Tr1'1,N Renewing the City's Moratorium on the installation of certain types of signage. DZscws ion Si PONS() R'S Si \[M R\' MTG. DATE 7/27/09 MTG. DATE 07/27/09 08/03/09 09- 1 0 5 A Itg Date 07/27/09 ALt8 Date COUNCIL AGENDA SYNOPSIS Meeting Date Prepared by Mayor's revien 07/27/09 BM 1 AAA." 08/03/09 BM 1 Motion ITEM INFORMATION ORIGINAL. AGKND\ DATE: JULY 27, 2009 A1tg Date Initials Resolution Ordinance ExPI?NDPI'URI RIsQUIRI?ll AMOUNT B UDGETED $N /A $N /A Fund Source: N/A Comments: N/A Altg Date 08/03/09 Mtg Date Council reniem Bid Award Public Hearitrd n Other Mg Date 07/27/09 Altg Date 1 tiP( )NSOR Counc'iI 1 Mayor Adm Svcs DCD I 1 Finance Fire Legal n Pd�R n Police PIV On October 6, 2008 the City Council adopted Ordinance 2208 which established a 180 -day moratorium on the installation of certain signage types within the City. The sign types included, billboards, freeway interchange signs, dynamic signs, and freestanding signs taller than six feet. In March, the City Council renewed the moratorium an additional 180 days until September of 2009. The moratorium is set to expire, and staff is proposing to extend it an additional 180 -days. RI :\'ll wI?D HY n COW Mtg. CA &P Cmte 1 1 F &S Cmte Transportation Cmte n Utilities Cmte Arts Comm. Parks Comm. DATE: 07/13/09 RECOMMENDATIONS: SPONSOR /ADMIN. Extend the moratorium COMMITTEE Unanimous Approval; Forward to Committee of the Whole COST IMPACT FUND SOURCE RECORD OF COUNCIL ACTION Forward to next Regular Meeting L7 4- U Planning Comm. APPROPRIATION REQUIRED $N /A ATTACHMENTS Informational Memorandum dated 7/6/09 Ordinance in Draft Form Minutes from the Community Affairs and Parks Committee meeting of 7/13/09 Ordinance in Final Form ITEM No. City of Tukwila Washington Ordinance No. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, RENEWING A SIX -MONTH MORATORIUM ON THE ACCEPTANCE OF APPLICATIONS FOR SIGN, DEVELOPMENT, AND ELECTRICAL PERMITS FOR CERTAIN TYPES OF SIGNAGE WITHIN THE CITY OF TUKWILA; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, Title 19 of the Tukwila Municipal Code the Sign Code regulates signage within the City of Tukwila; and WHEREAS, the City Council has identified that the City's current Sign Code is out- dated and needs to be updated, in order to address the complexity of development issues within the City; and WHEREAS, the City desires to limit the number of signs that might be rendered nonconforming by the Sign Code update, thereby limiting the financial burden to business owners, property owners and the City imposed by a staged amortization program; and WHEREAS, on June 4, 2007, the City Council passed Ordinance No. 2165, establishing a six -month moratorium on the filing of sign, development, and electrical permits for certain types of electronic signage within the City; Ordinance No. 2170 adopted the Findings of Fact; the moratorium was renewed by Ordinance Nos. 2180, 2202, expanded by Ordinance No. 2208, and renewed again by Ordinance No. 2225; and WHEREAS, the City Council and Planning Commission were briefed on various sign code issues at a joint meeting on October 25, 2007; and WHEREAS, on February 4, 2008, the City Council adopted Resolution No. 1656, which called for the creation of a Sign Code Advisory Committee to assist City staff in the creation of a new Sign Code; and WHEREAS, since July of 2008 the Committee has met a total of six times to discuss the various issues associated with the creation of a new Sign Code, and has developed recommendations to limit certain types of signage, in order to improve the visual appearance of the City; and WHEREAS, on January 29, 2009, the Planning Commission and the City Council were briefed on the recommendations of the Sign Code Advisory Committee. The recommendations, if included in the new Sign Code, will prohibit the installation of some sign types that are currently permitted within the City; and WHEREAS, the City has received and will continue to receive applications for a variety of signs that may conflict with the City's update to Title 19 and could potentially pose a threat to public safety and add visual clutter to the City streets; and WHEREAS, on July 27, 2009, the City Council conducted a public hearing on the renewal of the moratorium; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. Findings of Fact. The "Whereas" clauses above are hereby adopted by reference as the City Council's Findings of Fact, as if fully set forth herein. Section 2. Purpose. The purpose of this moratorium is to allow the City adequate time to study and adopt regulations to update Title 19 of the Tukwila Municipal Code. W \Word Processing Ordinances \Sign Code Moratorium doc BM:ksn 07/28/2009 Page 1 of 2 Section 3. Moratorium Renewed. As expanded by Ordinance No. 2208, and renewed by Ordinance No. 2225, the moratorium is hereby renewed on the filing of sign, development and electrical permits for the erection, re- erection, construction, or alteration of: 1. Any sign that would be classified as an "Electronic Sign" as defined under TMC 19.08.055, any sign that would be classified as an "Animated Sign" as defined under TMC 19.08.030, any sign that displays a "Holographic Display" as defined under TMC 19.08.105, and any sign considered a "Scoreboard" under TMC 19.08.195. Nothing in this moratorium shall be construed to prevent the maintenance of an existing sign, provided the maintenance is consistent with the limitations specified in TMC 19.12.050, "Exceptions Permits Not Required," and Chapter 19.30, "Staged Compliance Sign Amortization Program." This moratorium shall not apply to any sign permit that was vested prior to the moratorium's enactment. 2. Any sign that would be classified as a billboard under TMC 18.08.050. Existing billboards may continue to replace their existing copy pursuant to the limitations established under Title 19. 3. Any sign, taller than six feet in height, that would be classified as a "freestanding sign" as defined under TMC 19.08.070. Height shall be determined pursuant to TMC 19.08.100. Nothing in this moratorium shall be construed to prevent the maintenance of an existing freestanding sign, provided the maintenance is consistent with the limitations specified in TMC 19.12.050, "Exceptions- Permits Not Required," and Chapter 19.30, "Staged Compliance Sign Amortization Program." Existing freestanding signs that comply with Title 19 of the Tukwila Municipal Code may have face changes and install panels subject to the permit requirements of TMC 19.12.010 and other applicable sign development standards found in Title 19. 4. Any "freeway interchange sign" as permitted under TMC 19.32.140 (E)(2). Nothing in this moratorium shall be construed to prevent the maintenance of an existing freeway interchange sign, provided the maintenance is consistent with the limitations specified in TMC 19.12.050, "Exceptions- Permits Not Required." Installation of new sign panels on existing freeway interchange signs or change of copy of the freeway interchange sign shall not be permitted until the moratorium is no longer in effect. Section 4. Effective Period of Moratorium. The moratorium renewed by this ordinance shall be effective as set forth in "Effective Date" below, and shall continue in effect for six months thereafter unless repealed, renewed or modified by the City Council after subsequent public hearing and entry of Findings of Fact. Section 5. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 6. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force five days after passage and publication as provided by law. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 2009. ATTEST /AUTHENTICATED: Christy O'Flaherty, CMC, City Clerk APPROVED AS TO FORM BY: Office of the City Attorney W: \Word Processing \Ordinances\Sign Code Moratorium doc BM:ksn 07/28/2009 Jim Haggerton, Mayor Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Ordinance Number: Page 2 of 2 CAS NUMBER: AGENDA I TEM TITLE CATEGORY SPONSOR SPONSOR'S SUMMARY EXPENDITURE REQUIRED MTG. DATE 07/27/09 08/03/09 MTG. DATE 07/27/09 08/03/09 0 i- /QS No Attachments COUNCIL AGENDA SYNOPSIS Meeting Date 07/27/09 08/03/09 Prepared by JM JM Discussion Motion Resolution Mtg Date 07/27/09 Mtg Date 08/03/09 Mtg Date Council Mayor Adm Svcs DCD Initials Mayors review 1 Council review I1n ITEM INFORMATION ORIGINAL AGENDA DATE: JULY 27, 2009 Tukwila Urban Center Access Project (Klickitat) Design Supplement No. 5 with HNTB U Ordinance Bid Award Public Hearing Other Mtg Date Mtg Date Mtg Date Mtg Date Finance Fire Legal P&R Police The design of the Tukwila Urban Center Access Project (Klickitat) has a number of outstanding issues requiring this additional Supplement No. 5 with HNTB. There are full channelization plans needing WSDOT approval, new drainage requirements needing Department of Ecology's approval as well as property coordination and LID support. Council is being asked to approve Supplement No. 5 for $63,350.00 with HNTB. REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Utilities Cmte Arts Comm. Parks Comm. DATE: 07/20/09 RECOMMENDATIONS: SPONSOR /ADMIN. Public Works COMMII"1' Unanimous Approval; Forward to Committee of the Whole COST IMPACT FUND SOURCE AMOUNT BUDGETED APPROPRIATION REQUIRED $63,350.00 $60,000.00 Fund Source: 104.02 ARTERIAL STREETS (PAGE 15, 2009 CIP) Comments: Additional design funds will be used from the project's construction funds. RECORD OF COUNCIL ACTION Forward to next Regular Meeting ATTACHMENTS Informational Memorandum dated 07/15/09 HNTB Supplement No. 5 2009 CIP page 15 Minutes from the Transportation Committee meeting of 07/20/09 $0.00 ITEM No. R Transportation Cmte Planning Comm. CAS NUMBER: AGENDA I 1'EM TITLE SPONSOR'S SUMMARY MTG. DATE 07/27/09 09- 100 1 08/03/09 EXPENDITURE REQUIRED $0.00 r 1 MTG. DATE 07/27/09 08/03/09 COUNCIL AGENDA SYNOPSIS Meeting Date 07/27/09 08/03/09 Prepared b 3M 3 Initials Mayor's review ITEM INFORMATION 1 Council review 1 ntiv 1.. ORIGINAL AGENDA DATE: JULY 27, 2009 Authorize Transfer of Funds for Purchase of a Front Loader CA I'EGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other Mtg Date 07/27/09 Mtg Date 08/03/09 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date SPONSOR Council Mayor Adm Svcs DCD Finance Fire El Legal P Police ®PW Using the three enterprise funds; Water, Sewer and Surface Water, $57,500.00 is budgeted in each fund for a total budget of $172,500.00 to purchase a 2008 front loader. No General funds are needed. Funds need to be transferred from the Enterprise Funds' Capital Outlay accounts to corresponding Transfer -out funds and then transferred to the 501 Equipment Rental fund in order to start depreciation and replacement funding. REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Utilities Cmte Arts Comm. Parks Comm. DA'Z'E: 07/21/09 RECOMMENDATIONS: SPONSOR /ADMIN. Public Works CoMMIr Unanimous Approval; Forward to Committee of the Whole COST IMPACT FUND SOURCE AMOUNT BUDGETED APPROPRIATION REQUIRED $0.00 $0.00 Fund Source: Comments: Motion for Transfer of Funds only, 2009 -2010 Budget authorized purchase of loader. RECORD OF COUNCIL ACTION Forward to next Reguilar Meeting ATTACHMENTS Informational Memorandum dated 07/14/09 Authorization for Transfer of Funds Minutes from the Finance Safety Committee meeting of 07/21/09 Authorization for Transfer of Funds ITEM NO. Transportation Cmte Planning Comm. City of Tukwila AUTHORIZATION FOR TRANSFER OF FUNDS Department: Public Works Date: 7/15/09 Under the provisions of Ordinance No. 2221, the following transfer of funds within the budget is requested: From: To: Budget Line Item Number/ BAR Water 401.01.594.340.64.00 Sewer 402.01.594.350.64.00 Surface Water 412.01.594.380.64.00 Total Budget Line Item Number BAR Water 401.01.597.380.00 Transfer Out Sewer 402.01.597.380.00 Transfer Out Surf Wtr 412.01.597.380.00 Transfer Out Equip Rental 501.397.380.00.00 Transfer -In Equip Rental 501.02.293.800.00.00 balance of 501.02 Fund. C: \temp \XPGrpWise \Loader Authorization for Transfer of Funds.doc CO:ksn 7/2i/2009 $54,000.00 $54,000.00 $54,000.00 $162,000.00 $54,000.00 $54,000.00 $54,000.00 $162,000.00 $162,000.00 No. Amount Amount Detailed justification for transfer: See 2009/2010 budget Page 184 Line 17 Transfer Enterprise Funds Capital Outlay budgeted for the Loader (pg 163,167,177) to Enterprise funds Transfer -Out funds in order to transfer to 501 Equipment Rental and reduce ending fund APPROVED BY THE TUKWILA CITY COUNCIL AT A MEETING THEREOF: the day of APPROVED BY THE FINANCE DIRECTOR: Signature: Date: APPROVED BY THE MAYOR: Signature: Date: CAS NU MHI .R: Fund Source: Continents: Q 9- 10 COUNCIL AGENDA SYNOPSIS Initials iVleetin� Date Prepared by I iVlayor review 1 Council review 07/27/09 SH 1 t vtil 08/03/09 SH 1 r 6" 4 ITEM INFORMATION ORIGINAL. AGI DXi i JULY 27, 2009 1G I.:N II'I \dTrrl,l? Authorization to transfer funds from departments to Department 20 to facilitate a 3% budget reduction. C.vi.i.GORY Discussion Motion n Resolution Ordinance n Bic! _Award Public Hearing Other Altg Date 7/27/09 big Date 8/3/09 Mtg Date A1tg Date Mtg Date SPONSOR Council n Mayor Adm Svcs DCD Finance Fire n Legal PeyR Police 1 PW SP( )NS()R'S Su, \d \L \RY Alts Date ITEM No. Th Mtg Date This item will remove funding from each department to accommodate a 3% budget reduction and allocate to the ending fund balance in Department 20, to prevent spending of these funds. The Council is being asked to consider and approve the budget amendment moving funds from the departments to Department 20. II RI:\•II?\\'1M BY n COW Mtg. 1 CA &P Cmte F &S Cmte Transportation Cmte n Utilities Cmte Arts Comm. n Parks Comm. DATE: 07/21/09 RECOMMENDATIONS: SPONSOR /ADMIN. Finance Department COMMUTE' Unanimous Approval; Forward to Committee of the Whole COST IMPACT FUND SOURCE EXPI NDTTURI: RL?QUIRI?D AMOUNT B UDGETED APPROPRIATION REQUIRED $958,158 $958,158 MTG. DATE RECORD OF COUNCIL ACTION 07/27/09 Forward to next Regular Meeting 08/03/09 MTG. DATE 1 ATTACHMENTS 07/27/09 Informational Memorandum dated 07/15/09 Authorization for Transfer of Funds Implementation of 3% budget reduction spreadsheet Minutes from the Finance and Safety Committee meeting of 07/21/09 08/03/09 Authorization for Transfer of Funds n Planning Comm. Department: Finance Department From: To: the Under the provisions of Ordinance #2221, the following transfer of fiends within the budget is requested: Budget Line 000.01.511.600.00.05 000.03.513.100.00.05 000.04.516.200.00.05 000.05.514.230.00.05 000.06.515.200.00.05 000.07.574.200.00.05 000.07.574.204.00.05 000.08.559.600.00.05 000.09.512.500.00.05 000.09.523.300.00.05 000.10.521.220.00.05 000.10.521.230.00.05 000.11.522.200.00.05 000.12.518.880.00.05 000.13.532.100.49.50 000.15.576.800.00.05 000.16.594.430.64.00 City of Tukwila AUTHORIZATION FOR TRANSFER OF FUNDS Item Number BAR City Council Mayor's Office Admin Services /Personnel Finance Legal P &R Recreation P &R Volunteer /Event Svc DCD Court Court Probation Police Patrol Police Records Fire Information Technology Public Works Parks Maint. PW Streets Division Total Budget Line Item Number/ BAR 000.20.291.840.00.00 Ending Fund Balance Total Detailed justification for transfer: Remove the remaining 3% budget reduction from department budgets, allocate to ending fund balance in the General Fund. APPROVED BY THE TUKWILA CITY COUNCIL AT A MEETING THEREOF: day of APPROVED BY THE FINANCE DIRECTOR: Signature: APPROVED BY THE MAYOR: Signature: W: \2009 InfoMemos \Authorization for Transfer of FundsThreePercent_1.doc CO:ksn 7/16/2009 Date: July 21, 2009 Amount 8,474 71,552 18,176 53,598 14,872 63,882 13,500 94,800 12,612 15,518 212,500 13,843 246,180 33,267 15,000 12,884 57,500 958,158 Amount 958,158 958,158 Date: Date: No. CAS NUNIBI:;R: .AI TI'!] C.\'I'I i RY 1 1 Discussion Motion Resolution 1 1 Ordinance U Bid Award Public Hearths 1 1 Other SP( )NS( )lt SP( )NS()R'S SUMMARY Mtg Dote MTG. DATE 08/03/09 11 COUNCIL AGENDA SYNOPSIS Meeting Date Prepared by I Mayors review Counu /,review 08/03/09 MM 1 1 yyrc ,4' I ITEM INFORMATION ORIGIN. \L AGENDA DATE: AUGUST 3, 2009 A resolution endorsing the efforts of the Valley Cities Association and authorizing an application for a federal grant to fund broadband opportunites offered through the U.S. Department of Commerce. Altg Date Altg Date 8/03/09 Mtg Date Council 1 1 Mayor Adm Svcs 1 1 DCD 1 1 .Finance n Fire 1 Lesal P&R 1 1 Police PW /IT Initials Altg Date tlltg Date 11 ITEM No. Mg Date This resolution is to endorse the efforts of the Valley Cities Association and authorizing an application for a Federal Grant to fund Broadband opportunities, allowing the Mayor of the City Auburn to sign the application on behalf of the City. The Council is being asked for to adopt the resolution which will 1) authorize the City to apply for the grant and 2) authorize the City of Auburn to act as our agent in the apnlication nrocess. Rl w i t A\'I: D BY COW Mtg. CA &P Cmte U F &S Cmte Utilities Cmte 7 Arts Comm. Parks Comm. Planning Comm. DATE: 07/28/09 RECOMMENDATIONS: SP()NS()R /ADMIN. Adoption of resolution COMMITTEE Unanimous Approval; Forward to Regular Meeting COST IMPACT FUND SOURCE Exit NDITURI? RI?OUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $0.00 $0.00 $0.00 [J Transportation Cmte Fund Source: GRANT Comments: $4.3 million grant to Valley Cities Association, with proportional 20% in -kind contribution of Tukwila Public Works assets /fihe and conduit) Amount undated 7/30/09 with inclusion of Pierre County member ritipc_ MTG. DATE RECORD OF COUNCIL ACTION 08/03/09 ATTACHMENTS Informational Memorandum dated 07/22/09 (Updated after Utilities Committee) Resolution in Final Form, including Attachment A (Updated) Whitepaper with project details Map of Proposed Route (Updated 07/30/09) Copy of Valley Cities Association Resolution No. 1593 dated 11/07/05 Minutes from the Utilities Committee Meeting of 07/28/09 City of Tukwila TO: Mayor Haggerton Utilities Committee INFORMATIONAL MEMORANDUM FROM: Mary Miotke, IT Director Jim Morrow, Public Works Director DATE: July 22, 2009 SUBJECT: Resolution Authorizing Federal Grant Application to Fund Valley Cities Broadband Regional Project ISSUE Jim Haggerton, Mayor A resolution is required to authorize the City of Tukwila's participation with the Valley Cities Association (VCA) in a federal grant application opportunity through the federal American Recovery and Reinvestment Act (ARRA) of 2009 for funding of a regional broadband project. BACKGROUND In 2006, the VCA was awarded a COPS Technology grant to fund a feasibility study centering on public safety. This strategic study, completed in October 2007, resulted in a recommendation to focus on regional broadband development efforts for public safety, law enforcement and local governmental services by developing a regional fiber optic ring to interconnect all participating cities and agencies, which will result in enhancing interagency communication, emergency response, and municipal services. DISCUSSION This ARRA grant request will be to fund the fiber backbone build -out through the VCA member cities and Federal Way to support public safety. Two things led to this effort: the 2007 strategic study recommendation to concentrate on public safety and fiber, and the Valley Communications 911 system upgrade that will benefit from the fiber backbone connecting the Valley Communication Center cities. Council endorsement of this collaborative effort is required to authorize the Mayor of Auburn to sign, on behalf of the VCA and the City of Federal Way, the grant funding application for submittal to the National Telecommunications and Information Administration, U.S. Department of Commerce. This grant application will be for approximately $4.3 million and requires a 20% matching fund from the group; however, the match can be in -kind and that will be how this grant is focused. Tukwila's in -kind contribution will consist of City assets, including existing conduit and dark fiber already in the ground. Grant funding will be applied to any new conduit, fiber or connectivity equipment to complete the fiber infrastructure from City Hall to the City's boundaries. Tukwila's fiber infrastructure will then be connected to our neighboring cities' infrastructure. Each individual participating city or agency will absorb any ongoing costs associated with repair and maintenance of fiber infrastructure within their boundaries. Because the federal agency released the grant paperwork in mid -July with a mid August deadline for submittal, the timeline is very short. The draft resolution is attached and contains as much information as was available by the agenda deadline. Additional supporting information may be delivered under separate cover as it becomes available. INFORMATIONAL MEMO Page 2 RECOMMENDATION Staff is seeking: 1) Authorization from the Council for the City to apply for the respective grant, and 2) Passage of the resolution allowing the City of Auburn to act as our agent in the grant application process. Due to time constraints, the Utilities Committee is being asked to forward this issue directly to the August 3, 2009 Regular Meeting to meet the grant application deadline. ATTACHMENTS Resolution in final form Whitepaper on Valley Cities Fiber Optic Connection Project (Updated 07/30/09) Valley Cities Broadband Map (Updated 07/30/09 to include Pierce County member cities) Copy of Valley Cities Association Resolution No. 1593 dated 11/07/05 W: \2009 InfoMemos \Valley Cities Info Memo 072109.doc City of Tukwila Washington Resolution No. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, ENDORSING THE EFFORTS OF THE VALLEY CITIES ASSOCIATION AND AUTHORIZING AN APPLICATION FOR A FEDERAL GRANT TO FUND BROADBAND OPPORTUNITIES OFFERED THROUGH THE U.S. DEPARTMENT OF COMMERCE. WHEREAS, on November 7, 2005, the Tukwila City Council passed Resolution No. 1593 supporting the formation of the Valley Cities Association (VCA), an affiliation of municipalities joined for the purpose of collaborating on issues of common interest; and WHEREAS, in 2006 the VCA received funding and in 2007 completed a study that resulted in a recommendation to focus on regional broadband development efforts in the areas of public safety, law enforcement and local governmental services by developing a regional fiber optic ring to interconnect all participating cities and agencies, resulting in enhanced interagency communication, emergency response and municipal services; and WHEREAS, the common goals of the VCA member cities and the City of Federal Way for enhancing broadband infrastructure and services are to: 1) improve access to and use of broadband for public safety agencies; 2) efficiently deliver local government services; 3) stimulate broadband, local economic development and job creation; 4) enhance service to public healthcare and educational institutions; 5) effectively manage public property and right -of -way; and 6) ensure equity, awareness and improved access to the public; and WHEREAS, as part of the technology improvements at Valley Communications Center, 911 communication services to the public safety community will be changed from radio -based to IP- based, thus requiring wired (fiber) communication from 911 communication centers to the participating public entities and wireless communications from the agencies to the mobile computers in vehicles; and WHEREAS, to outline an action plan addressing the member cities' goals and the anticipated technology changes, the VCA issued a whitepaper, herein referenced as Attachment A, for this prospective grant that sets forth the scope of this comprehensive fiber optic infrastructure capital improvement initiative and budget estimates for constructing these infrastructure improvements to enhance public safety and municipal communication; and WHEREAS, new broadband technology grant funding is currently available through the Federal American Recovery and Reinvestment Act (ARRA) of 2009 to fund the Broadband Technology Opportunities Program (BTOP); and WHEREAS, the members of the Valley Cities Association and the City of Federal Way desire to pursue federal grant funding through the ARRA for the first phase of the broadband infrastructure project, as set forth in the whitepaper, in the amount of $4.3 million; and W: \Word Processing \Resolutions \Valley Cities Grant Application.doc ksn 07/29/2009 Page 1 of 2 WHEREAS, it is the desire of the City of Tukwila, along with the other VCA member cities and the City of Federal Way, for the City of Auburn to take the Lead in applying for this federal grant funding on their behalf; and WHEREAS, the City of Tukwila intends to fund its proportionate share of the local match by utilizing available City resources; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. The Council endorses the collaborative effort of the VCA to improve interagency communication, emergency response and municipal services through enhanced regional broadband infrastructure. Section 2. The Council authorizes the Mayor of the City of Auburn to sign the grant application on behalf of the City of Tukwila and the other members of the VCA and the City of Federal Way for submission to the National Telecommunications and Information Administration, U.S. Department of Commerce, for grant funding offered through the BTOP provided by ARRA. Section 3. The Mayor of the City of Tukwila is hereby authorized to implement such administrative procedures as may be necessary to carry out the directives of this resolution. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 2009. ATTEST/ AUTHENTICATED: Christy O'Flaherty, CMC, City Clerk APPROVED AS TO FORM BY: Office of the City Attorney Joan Hernandez, Council President Filed with the City Clerk: Passed by the City Council: Resolution Number: Exhibit: Attachment A Whitepaper on Valley Cities Fiber Optic Connection Project W: Word Processing\ Resolutions\ Valley Cities Grant Application.doc ksn 07/29/2009 Page 2 of 2 Whitepaper: The Valley Cities' Regional Broadband Network Improving Connectivity and Inter Operability for a Regional Public Safety Emergency Communications System (Updated 07/30/09) Project Name: Valley Cities' Regional Broadband Network ATTACHMENT A Project Request: The partners in the Valley Cities' Regional Broadband Network are requesting $4.3 million in federal grant funding for a Phase I broadband capital infrastructure build -out and enhancement of the public safety network, and excess dark fiber to enable Phase II inter connections and inter operability upgrades for other public agencies, schools, hospitals, libraries, and senior centers to link to this network. A grant application is being prepared and will be submitted as part of the Broadband Technology Opportunity Program (BTOP) enacted via the American Recovery and Reinvestment Act of 2009 (ARRA). Project Background: The Valley Cities Regional Broadband Network is designed to dramatically improve the connectivity and inter operability of a public safety and emergency communications system serving a population of over 400,000 people. This enhanced broadband infrastructure will serve and benefit nine cities within Pierce and King Counties. This project will provide future inter connections between three regional Public Safety Access Points (PSAPs): the Valley Communications Center; NORCOM (the North East King County Regional Public Safety Communication Agency); and LESA (the Law Enforcement Support Agency Pierce County's emergency 9 -1 -1 center). "Puget Sound Access," the regional public access cable station, will be connected as a part of the project to ensure public access for emergency notifications. This fiber network build -out also helps realize and connect with a larger regional vision put forth by a "Fiber Consortium" of existing partners including the University of Washington; cities of Bellevue, Renton and Kirkland; Evergreen Hospital; Renton, Bellevue, and Lake Washington school districts; Bellevue Community College; and the City of Seattle. The Valley Cities project is a classic example of improving and expanding "access to, and use of, broadband service by public safety agencies," as envisioned in the broadband funding provisions of the ARRA. It also will enable upgrades of, and enhanced connections with, broadband technology that simply would not be possible but for the grant funding under the BTOP. Making the system more connected and inter operable will also help the Valley Cities significantly enhance technology services to public agencies and improve access to those agencies that are currently under served or unserved. The project is being submitted under "Middle Mile" provisions outlined in the Notice of Funding Availability (NOFA) for BTOP funding. This type of public safety project is envisioned as an asset by the State of Washington's "Governor's Broadband Advisory Council," which, in its final report to the Governor, notes, "applications that effectively leverage...public safety should be actively encouraged and supported" (Pg. 4) and, "In particular, the state should support those broadband infrastructure proposals that 'improve access to, and use of, broadband service by public safety agencies. (Pg. 12). The Valley Cities segment of the Fiber Consortium project is a natural extension of years of planning, assessments, studies and analyses of the public safety -based broadband needs in the South King County /Northeast Pierce County region. After securing $98,000 of federal grant funding, agencies involved in the project have developed a strategic plan for fiber network build -out, conducted a needs assessment of broadband technology, executed or plan to execute a Fiber Optic Project Agreement, and have worked on a staff -to -staff basis for the past three years to accomplish these regional technology improvements. Phase I of the two -phase Valley Cities' Regional Broadband Network involves: 1) construction of a fully built -out fiber optic backbone; 2) dedicated connections to Valley Communications Center; 3) connections to a new regional jail facility breaking ground later this year (known as "SCORE" South County Correctional Entity); and 4) enhanced inter operability between and among the participating cities of Auburn, Algona, Federal Way, Kent, Pacific, Puyallup, Renton, Sumner, and Tukwila. Phase I includes a wireless technology upgrade from radio -based communications to IP -based communications that will require fiber that links the Valley Communications 911 Center to the cities, police agencies, fire districts, and others participating in the build -out of the system. Along with the Phase I build -out of the public safety network, Phase II of the broadband network project anticipates opportunities for regional connections to other public agencies, including additional cities, hospitals, school districts, and the University of Washington. Valley Medical Center in Renton, the Auburn Regional Medical Center, St. Francis Hospital in Federal Way, Tukwila Diagnostics Imaging in Tukwila, and the University of Washington medical clinics could also be inter -woven into the broadband system, as well as the University of Washington's main Seattle campus and Tacoma branch campus, and the Auburn, Federal Way, Fife, Kent, Puyallup, Renton, Sumner, and Tukwila school districts (K -12). Project Benefits: It is the objective of the Valley Cities that the regional broadband infrastructure capital improvement initiative will provide the following benefits: Dramatically enhanced broadband technology to serve the region A higher speed network to save seconds, if not minutes, for emergency response at crime scenes, on medical calls, for mutual aid, and for responses to natural disasters. The improvements to the system are intended to save lives Better connectivity and inter operability of an existing public safety and emergency communications system Future opportunities to connect the system to schools, hospitals, libraries, community centers and senior centers Direct fiber connections to and between agencies, to mobile data terminals operated by police and fire agencies, and to a regional 911 center Inter operability between an emerging jail facility and local law enforcement agencies that will need to communicate with the jail 24/7 Enhanced information sharing among numerous local agencies Upgrades in emergency communications, intelligence gathering between agencies, crime prevention, and crime analysis Near -term, high -wage construction jobs to construct nearly a dozen new and inter connected fiber segments of the regional network. Project Partners and Potential Project Partners: There are nearly three -dozen existing and potential project partners comprised of the following agencies: City of Auburn /Auburn Police Department City of Algona /Algona Police Department City of Federal Way /Federal Way Police Department City of Fife /Fife Police Department City of Kent /Kent Police Department /Kent Fire Department City of Pacific /Pacific Police Department City of Puyallup /Puyallup Police Department City of Renton /Renton Police Department /Renton Fire Department City of Sumner /Sumner Police Department City of Tukwila /Tukwila Police Department /Tukwila Fire Department Valley Communications Center Law Enforcement Support Agency "LESA North East King County Regional Public Safety Communication Agency "NORCOM South Correctional Entity (SCORE) Regional Jail Kent Municipal Jail Valley Regional Fire Authority South King Fire Rescue Central Pierce Fire Rescue East Pierce Fire Rescue Fire District 20 Fire District 40 Fire District 37 Valley Medical Center Auburn Regional Medical Center St. Francis Hospital Tukwila Diagnostic Imaging University of Washington /UW Medical Center /UW Clinics Auburn, Federal Way, Fife, Kent, Puyallup, Renton, Sumner, and Tukwila School Districts Funding Partners: The funding partners are comprised of eight members of the Valley Cities Association (Auburn, Renton, Kent, Tukwila, Sumner, Algona, Pacific, Puyallup), and the City of Federal Way. Project Budget: The broadband infrastructure capital improvement budget of $4.3 million will include funding for the expansion, inter connections, and upgrades of more than a dozen fiber network segments (estimated costs per segment, materials, etc., have been calculated). The funding source shall be comprised of federal BTOP grant funds (up to 80 percent of the revenue source) and partnering agencies (at least 20 percent of the revenue source in in -kind services). About the Valley Cities: The participating members of the Valley Cities Association are located within the Green River Valley and south county portion of King County, Washington, and the Northeast corner of Pierce County, Washington. These two counties are the most populous counties in the State of Washington and are comprised of a combined population of about 2.75 million people. The Valley Cities partnering in the regional broadband network project have a combined population of over 400,000 residents. The Valley Cities serve as a major employment and industrial center for the Central Puget Sound Region and the State of Washington, employing close to 100,000 people and hosting the second largest warehouse distribution complex on the West Coast. The warehouse distribution facilities in the Valley span 40 million square feet, generate $2.8 billion in combined payrolls, represent a gross domestic product of over $20 billion, and accommodate fully one -third of all the truck traffic transporting freight to and from two of the nation's busiest container -cargo ports: the Ports of Seattle and Tacoma. The Valley's role as an economic engine for the region and the State of Washington, the growing economic base in Federal Way, and the growing populations in cities such as Federal Way, Kent, Renton, and Auburn, mean that the Valley is home to almost a half million residents as well as a significant regional employment base. The Valley Cities also are home to a large network of human and social service providers who assist the most vulnerable residents in our society and those most in need. All of this places additional pressures on the public safety and emergency communications network and underscores the vital importance of the Valley Cities Regional Broadband Network project. valley Cities Broadband Proposed Fiber Backbone Map City of Tukwila Washington Resolution No. A,5 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, SUPPORTING THE FORMATION OF A VALLEY CITIES ASSOCIATION. WHEREAS, for a number of years, there has been greater interaction between the Cities of Algona, Auburn, Fife, Kent, Pacific, Puyallup, Renton, Sumner and Tukwila relative to a variety of issues with which they have common or very similar positions, and WHEREAS, in order to be more effective in dealing with the issues that these cities have in common, it would be advantageous for them to coordinate their efforts, combine resources, and unite in collective responses, and WHEREAS, in addition to the joint efforts of the cities to address common problems, the gathering of these jurisdictions into a common umt would present a more powerful presence in terms of achieving desired outcomes for their benefit regionally and across the State, NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. The Mayor is hereby authorized to work with the mayors, managers, administrators, and other executive staff of the Cities of Algona, Auburn, Fife, Kent, Pacific, Puyallup, Renton and Sumner to form a "Valley Cities Association," to identify rules of procedure, meeting schedules, and other )natters consistent with their desire to work together for their common good. Section 2. Any act consistent with the authority and prior to the passage of this resolution is hereby ratified and affirmed. RESOLVED BY THE CITY COUNCIL OF THE cm, OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of �te_iiv cg. Al I EST/ AUTHENTICATED: tiC�r. J i(e E. Cantu, City Clerk APPROVED AS TO FORM BY: Office of the City Attorney C' \Documents and Settings\All Users \Deskiop'Kelly\MSDATA \Resolutions \Valley Cities Association.doc RI,:ksn 11/4/2005 Pamela Linder, Council President Filed with the City Clerk. Passed by the City Council: 7 -OS° Resolution Number /6 I Page 1 of 1 Utilities Committee Minutes Jule 28. 2009 Paae 2 D. Valley Cities Broadband Regional Project Resolution for Federal Grant Application Staff is seeking full Council approval of a resolution authorizing a federal grant application which seeks funding for the Valley Cities Broadband Regional Project. This grant application has been made available through the American Recovery and Reinvestment Act. The Valley Cities application requests funding for a fiber backbone through all Valley Cities and Federal Way in an effort to improve connectivity and build infrastructure to support public safety. If successful, a 20% match is required for the grant. Each participating city will be responsible for a portion of this match relative to the amount of work which needs to be done in the respective city. Matching funds can be in -kind, and are not necessarily monetary. It is anticipated that additional Tukwila City funds will not be required for this grant, if secured. Due to a relatively short grant submission deadline, staff has requested this item go directly to the August 3 Regular meeting. The City of Auburn will serve as the main grant signatory. UNANIMOUS APPROVAL. FORWARD TO AUGUST 3 REGULAR MEETING FOR DISCUSSION. E. 2009 2nd Ouarter Reports The Committee reviewed the status of program goals as outlined in the 2009 2nd Quarter Report, and asked clarifying questions as appropriate. Committee Chair Hougardy noted that City Council Budget Program Goal Number 8, as listed on page 29 of the agenda packet, will be placed on a Utilities Committee agenda during the 3` Quarter for discussion (goal pertaining to televised Council meetings). INFORMATION ONLY. III. MISCELLANEOUS Meeting adjourned at 5:30 p.m. Next meeting: Tuesday, August 11, 2009 5:00 p.m. Conf. Room No. 1. ke? Committee Chair Approval y Minut KAM. Reviewed by GL. cas number 09-112 Ac ;I ND.\ ITI:\I Trr1,E Time Limit for Speaker Comments C. \'l'I?G( )RY SP( )NSOR SPONSOR'S SU NI Y RINn:\\'I ;D BY Fund Source: Comments: MTG. DATE Discussion n Motion Resolution Ordinance I I Bic' Award Public Hearing Other Altg Date Mtg Date Council n Mayor Adm Svcs n DCD Finance n Fire U Legal P& R n Police Mr Agreement existed at the July 27, 2009, Committee of the Whole for the Council to have a discussion regarding the new procedure for timing citizen comments. 11 Its Date 08/03/09 tlltg Date Cow Mtg. Utilities Cmte Initials Meeting Date Prepared by Mayor's rruieu 08/03/09 KAM I COUNCIL AGENDA SYNOPSIS ITEM INFORMATION CA &P Cmte Arts Comm. DATE: RECOMMENDATIONS: SPONSOR /ADMIN. City Council COMMI1"I'E1 Council,reuie v ORIGINAL ;N1);\ DATE: AUGUST 3, 2009 Mtg Date illtg Date Mtg Date n F &S Cmte U Parks Comm. RECORD OF COUNCIL ACTION MTG. DATE ATTACHMENTS 08/03/09 I Informational Memorandum from City Clerk dated July 29, 2009 Existing Ordinance No. 2024 regarding speaking procedures Planning Comm. ITEM NO. T l Transportation Cmte COST IMPACT FUND SOURCE ESPIiNDITURE RI,LUI121.D AMOUNT BUDGETED APPROPRIATION REQUIRED City of Tukwila INFORMATIONAL MEMORANDUM TO: Tukwila City Council FROM: Christy O'Flaherty, City Clerk V v DATE: July 29, 2009 SUBJECT: Use of Time Keeping System During Council Meetings Jim Haggerton, Mayor ISSUE At the Council Meeting on July 27, 2009, Council discussion ensued regarding use of the time keeping system for speaker comments and involvement of the City Clerk's staff in overseeing the process. The Council President has added discussion on this issue to the agenda for the August 3, 2009 Regular Meeting. BACKGROUND On July 10, 2009, I communicated with the Council via email regarding a new time keeping system for use during speaker comments at the City Council Meetings. Upon review and approval of the equipment and process by the Mayor and Council President, we began using the system at the July 13 Committee of the Whole Meeting on a trial basis. The intention behind the new process was to assure fairness to all those speaking at our Council meetings through adherence to the 5- minute speaker time limit. The 5- minute time limit has been in place for many years through the Council Procedures Ordinance #2024, adopted in 2003. The weekly Council agenda front sheet, the pink speaker sheets, and a reminder on the podium all ask speakers to limit their comments to 5 minutes. DISCUSSION There were two reasons I suggested the new process: 1. The magnitude, complexity, and deadlines regarding current City business require the highest degree of efficiency during Council meetings. The need for additional Council work sessions (Tukwila South and the SMP) is both non typical and indicative of the magnitude of our City business. In order to meet the deadlines of the larger projects and also maintain the flow of standard City business, it is necessary that all business items be considered in a timely manner. Without implementation of a consistent time keeping process, we could find ourselves allowing certain individuals to monopolize a Council meeting and delay the ability to deliberate on important business. It also means that citizens who have come to a Council meeting regarding a particular business item must wait indefinitely while some speakers exceed the 5- minute time period. 2. It is essential that the City ensure the maximum level of fairness to everyone who comes before us to speak. Part of being an 'open government" means assuring that our Council business is conducted without discretion or favoritism. A means of assuring that is to apply the speaker -time limit (whatever that may be) uniformly to everyone whether they are complaining, offering praise, talking about a special interest topic, or speaking on a public hearing issue. It can become problematic if we allow some individuals to speak well past 5 minutes and tell others they have exceeded the time limit. The City Clerk's staff handling the process allows our elected officials to concentrate on the comments and discussion. RECOMMENDATION Implementation of the new time keeping system is not intended to discourage speaker comments or public participation at Council Meetings. The intent is to provide a professional method that promotes efficiency and allows equal time to all who wish to come before the Council to speak. It is the role of the City Clerk's staff to provide functional assistance at Council meetings, which could include handling the time keeping process. While I do favor the new process due to its consistency, which in turn safeguards the City, we will accept and respect the decision of the Council. Thank you. City of Tukwila Washington Ordinance No. o14,2- AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, SETTING COUNCIL MEETING PROCEDURES; REPEALING ORDINANCE NOS. 1311, 1345, 1421, 1770 §1, AND 1796 §3 (PART); PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the City Council has decided to alter the procedures under which it operates to provide for a more efficient and orderly governmental process; and WHEREAS, several different ordinances from various years now have portions of operating procedures that could more easily be followed in one ordinance; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. Chapter 2.04 of the TMC is hereby amended to read as follows: 2.04.010 Meetings Declared Open and Public All meetings of the Tukwila City Council and its committees shall be open and public, and all persons shall be permitted to attend any meeting of these bodies, except as otherwise provided in Section 2.04.140. 2.04.020 Regular Meetings The City Council shall meet regularly on the first and third Mondays of each month at 7:00 p.m., unless an alternative starting time is set and notice is provided to the public pursuant to Section 2.04.040. If at any time any Regular Meeting falls on a holiday, the Council shall meet on the next business day at the same hour. The City Council shall meet at Tukwila City Hall, unless otherwise publicly announced. 2.04.030 Committee of the Whole Meetings A. The Council shall sit as a Committee of the Whole on the second and fourth Monday of each month at 7:00 p.m., unless an alternate starting time is published; except, if at any time any committee meeting falls on a holiday, the Council shall meet on the next business day at the same hour. The City Council shall meet at Tukwila City Hall, unless otherwise publicly announced. B. Meetings of the Committee of the Whole shall be held primarily for the purpose of considering current issues of the City, coordinating the work of the City Council, and discussing draft ordinances, resolutions and policy issues in detail. The Committee of the Whole will have no power to take final actions including, but not limited to, adopting ordinances or passing motions or resolutions. C. The Committee of the Whole may meet in a retreat setting to plan their work at the beginning of the year or at any time beneficial to in -depth deliberations by the Council. Results of the Committee of the Whole's retreats will be discussed with the Mayor and administration in order to establish and understand City goals. A report summarizing the proceedings will be made available following each retreat. No official action will be taken at a retreat. 2.04.040 Special Meetings Special meetings may be called by the Mayor, or any three Councilmembers by written notice delivered by City employee(s) to each member of the Council at least 24 hours before the time specified for the proposed meeting and with public notice made pursuant to RCW 42.30.080. Council Meeting Procedures 1 1 2.04.050 Quorum At all meetings of the City Council, four members shall constitute a quorum for the transaction of business. 2 04.060 Seating A. Members of the City Council will be seated at the Council table according to seniority of the Council, except that the Council President will be seated at the right of the Mayor. B. Seniority shall be determined by the: 1. Greatest consecutive number of years served. 2. Greatest consecutive number of years plus months or years served prior to the current term(s). 3. Number of votes when elected. 2.04.070 Council President -Mayor Pro Tempore A. At the first Regular Meeting in January of each year, members of the City Council shall elect from their number a Council President who shall hold office at the pleasure of the Council. The general policy of Council is to elect presidents in a rotating order. If a vacancy occurs in the office of Council President, the City Council, at their next Regular Meeting, shall select a new Council President to serve the remainder of the year. B. In the absence of the Mayor, the Council President shall become the Mayor Pro Tempore and perform the duties of the Mayor except that the Council President shall not have the power to appoint or remove any officer or to veto any ordinance. If a vacancy occurs in the office of the Mayor, the City Council at their next Regular Meeting shall elect from their number a Mayor who shall serve until a Mayor is elected and certified at the next municipal election. 2 04.080 Presiding Officer A. All Regular and Special Meetings of the City Council shall be presided over by the Mayor or, in his /her absence, by the Mayor Pro Tempore. If neither the Mayor nor the Mayor Pro Tempore is present at a meeting, the presiding officer for that meeting shall be elected by a majority of the vote of those Councilmembers present, provided there is a quorum. B. All Committee of the Whole meetings shall be presided over by the Council President. If the Council President is temporarily absent, the Council shall elect a Councilmember to serve in that capacity until the Council President returns. C. The City Clerk or his /her designee will staff Regular and Special Council meetings and Committees of the Whole meetings. In the absence of the Clerk, Deputy Clerk or other qualified staff member appointed by the Clerk, the Mayor or Council may appoint a staff person to act in that capacity. D. The appointment of a Councilmember as Mayor Pro Tempore shall not in any way abridge his /her right to vote on matters coming before the Council at such meeting. E. The presiding officer shall preserve strict order and decorum at all meetings of the Council. The presiding officer shall state all questions coming before the Council, provide opportunity for discussion on each item on the table, and announce the decision of the Council on all subjects. Procedural decisions made by the presiding officer may be overruled by a majority vote of the Council. 2.04.090 Agenda for Regular or Special Council Meetings All items to be included on the agenda for Council consideration must be submitted to the City Clerk in full by 12:00 p.m. Noon on the Wednesday preceding each Council meeting. The City Clerk shall then prepare a proposed agenda, with attachments, according to the order of business. After the proposed agenda has been approved by the Council President or, in his /her absence, by his /her designated member of the City Council, the City Clerk shall prepare the final agenda, which shall be distributed to the Mayor, Councilmembers, City Attorney and Department Heads no later than Noon on the Friday preceding the Council Meeting. A copy of the agenda and subsequent documents shall be posted on the lobby bulletin board at City Hall. A copy of the Agenda face sheet will be posted on the City's website. Council Meeting Procedures 2 2 2.04.100 Agenda Format The format of a Regular or Special City Council agenda shall be as follows: A. Call to Order. B. Pledge of Allegiance. C. Roll Call. D. Special Presentations on key agenda items. E. Appointments and Proclamations of the Mayor. F. Citizens' Comments. This is an opportunity for the audience to comment on items not listed on the agenda. G. Consent Agenda. 1. Contains all consent agenda items approved by the Council President, from a Committee of the Whole, or forwarded by unanimous committee action, and routine items such as, but not limited to, approval of minutes and approval of vouchers. No ordinances, resolutions or bid awards will be included on the consent agenda. 2. The following rules shall apply to the consent agenda: a. Any member of the City Council may, by request and without a Council vote, have any items removed from the consent agenda. That item will, by automatic procedure, be placed under New Business for further discussion. b. The remaining items shall be approved by motion. H. Bid Awards. All competitive bid awards shall comply with RCW Title 39, and those that require Council approval shall include the contractor /vendor name, the project name, and the total dollar amount of the award. The award may or may not include Washington State Sales Tax. I. Public Hearings. 1. For public hearings required by City, State or Federal law or as the Council may direct. Examples may include, but not be Limited to: a. LID b. Zoning c. Budget d. Revenue sharing grants e. Annexation f. Moratoria g. Quasi- judicial decisions 2. The following procedures shall apply to public hearings, except public hearings subject to TMC Chapters 18.104 through 18.116, which shall be subject to the procedures specified therein: a. The presiding officer may exercise a change in the procedures, but said decision may be overruled by a majority vote of the City Council. b. The proponent spokesman shall speak first and be allowed 15 minutes. The Council may ask questions. c. The opponent spokesman shall be allowed 15 minutes for presentation and the Council may ask questions. d. Each side shall then be allowed 5 minutes for rebuttal. e. After the proponents and opponents have used their speaking time, Council may ask further questions of the speakers, who may respond. 3. At public hearings and for issues where a public meeting is required or requested, and a general audience is in attendance to present arguments for or against a public issue: a. A signup sheet for speakers will be available, and all citizens considering speaking will be asked to write their name and address legibly. If they speak without signing up, they will be asked to sign in after speaking. Council Meeting Procedures 3 3 b. A person may speak for five minutes. No one may speak for a second time until everyone wishing to speak has had an opportunity to speak. c. After the speaker has used the allotted time, Council may ask questions of the speaker and the speaker may respond, but may not engage in further debate. d. Speakers should address their comments to the City Council and should not address other audience members. No disparaging remarks or remarks directed to opponents will be allowed. e. The hearing will then be closed to public participation by the presiding officer and open for Councilmember discussion. J. Unfinished Business. This section of the agenda shall include items of a general nature, including resolutions and ordinances previously discussed at a Council meeting. The following procedures shall apply during this section of the agenda: 1. The item will be put on the table by motion. 2. The committee chair, sponsor or a designated spokesman of each item may give a presentation. 3. If a resolution or ordinance, the City Attorney or City Administrator may read the item by title only or, if requested by any Councilmember, the document may be read in its entirety. A motion by Council shall rule. 4. The Council may then question the sponsor or designated spokesman of the presented item. 5. When discussions conclude, the Council, by motion, will act upon the resolution, ordinance or other item. K. New Business. This section of the agenda shall include all items of a general nature including resolutions and ordinances previously discussed at a Committee Meeting and put forward to the Regular Meeting and items that have been removed from the consent agenda. The procedures that apply during this section shall be the same as those under Unfinished Business. L. Reports. Reports on special interest items from the Mayor, City Council, staff, City Attorney, and intergovernmental representatives. M. Miscellaneous. N. Executive Session. 0. Adjournment. 2. 04.110 Miscellaneous Agenda Procedures A. The City Council desires to provide adequate time for administration and staff analysis, fact finding and presentation. 1. Items to come before the City Council should first be placed on the agenda of the appropriate committee for discussion before they are placed on the agenda of a Regular Council Meeting. 2. All items that are not routine in nature and presented shall include a completed Council Agenda Synopsis (CAS), a staff report, and Committee Minutes. The City Clerk or a designated person shall be responsible for attaching a CAS number, keeping the original CAS, and maintaining an index for future reference. B. The agenda and provision for the Committee of the Whole shall be citizen comments, committee reports, discussion of items referred from committees, items referred by three Councilmembers, and items set by the Council President. The agenda and any attachments will be approved by the Council President or his/ her designee, and shall be prepared by the City Clerk for distribution to the Council by 12:00 p.m. Noon on Friday. C. Items may be placed directly on the agenda of a Regular Meeting when the items are approved by the Council President, and: 1. The items are routine in nature, such as approval of vouchers, proclamations, acknowledgement or receipt of petitions or documents, or discussion of claims for damages. Council Meeting Procedures 4 4 2. An emergency condition exists that represents a personnel hazard, impending deadline, or risk of immediate financial loss. In such instances, the CAS summary or staff memo should clearly define why the special procedure is necessary. 3. In the event the sponsor of any items to come before the City Council feels it both appropriate and beneficial to the City, that sponsor may bring such items directly to the Regular Meeting with the concurrence of three Councilmembers. D. The Council President may affix an approximate time limit for each agenda item at the time of approval of the agenda. E. All proposed ordinances and resolutions shall be reviewed by the City Attorney and bear the Attorney's certification that they are in correct form before final passage. All accompanying documents shall be available before ordinances and resolutions can be passed. F. Resolutions of the City Council shall be signed by the Council President. G A joint resolution of the City Council and the Mayor may be proposed when: 1. The subject of the resolution is of broad City concern, and the subject contains Council policy and administrative procedure; or 2. The subject of the resolution is of a ceremonial or honorary nature. H. Joint resolutions will be subject to the voting rules in TMC Chapter 2.04.130 and will be signed by the Mayor and Council President. The Council may provide for all Councilmembers to sign the joint resolution enacted under TMC Chapter 2.04.110 G. 2.04.120 Speaking Procedures A. Speaking procedure for agenda items under consideration is as follows: 1. A Councilmember desiring to speak shall address the chair and, upon recognition by the presiding officer, shall confine him /herself to the question under debate. Recognition of Councilmembers shall be by seniority. 2. Any member, while speaking, shall not be interrupted unless it is to call him or her to order. 3. No Councilmember shall speak a second time on the same motion before an opportunity has been given each Councilmember to speak on that motion. B. Addressing the Council for items under Council discussion shall proceed as follows: 1. Any person, with the permission of the presiding officer, may address the Council, but the presiding officer shall be required to recognize speakers in the following order: a. A person designated by the presiding officer to introduce the subject under discussion. b. Those whose request to be heard is contained in the written agenda. c. Those who have submitted their request to be heard in writing or to the City Clerk before the meeting. d. Those who ask recognition from the floor. 2. In addressing the Council, each person shall advance to the podium and, after recognition, give name and address, and unless further time is given by the presiding officer shall limit his /her address to five minutes. AlI remarks shall be made to the Council as a body and not to any individual member or to the audience. 3. No person shall be permitted to enter into any discussion from the floor without first being recognized by the presiding officer. 4. Any person making personal, impertinent or slanderous remarks while addressing the Council shall be barred from further audience participation by the presiding officer unless permission to continue is granted by a majority vote of the Council. 2.04.130 Voting A. Silence of a Councilmember during a voice vote shall be recorded as an affirmative vote except where such a Councilmember abstains because of a stated conflict Council Meeting Procedures 5 5 of interest. Each member present must vote on all questions before the Council and may abstain only by reason of conflict of interest. B. A roll -call vote may be requested by the presiding officer or any member of the Council. Voting normally shall be by seniority; however, this procedure may be changed by the presiding officer. C. Confirmations of appointments by the Mayor, budget transfers, personnel levels, and formal motions, resolutions, ordinances and amendments thereto shall require the affirmative votes of four Councilmembers. 2.04.140 Executive Sessions The City Council may hold an Executive Session during a Regular Meeting, Special Meeting or Committee of the Whole meeting to consider certain matters as set forth in RCW 42.30.110. 2.04.150 Continuances Any hearing being held or ordered to be held by the City Council may be continued in the manner as set forth by RCW 42.30.100. 2.04.160 Adjournment A. Any Committee of the Whole, Regular, adjourned Regular, Special or adjourned Special Meeting may be adjourned in the manner as set forth in RCW 42.30.090. B. All meetings of the Council shall adjourn no later than 11:00 p.m. If the Council desires to extend the meeting, a motion shall be required of a majority plus one vote of Councilmembers present. Items not acted on by the 11:00 p.m. deadline shall be deferred to the next respective Council meeting as unfinished business, unless Council, by a majority vote of members present, determines otherwise. 2.04.170 Questions of Parliamentary Procedure Questions of parliamentary procedure not covered by this chapter shall be governed by Robert's Rules of Order, Newly Revised (latest edition). 2.04.180 Council Committees and Representatives A. There are four standing committees of the Council consisting of three members each. The Council President shall appoint the membership of each committee and the committee chair by the second Regular Meeting of each year. The chair for each committee shall set the schedule of meetings and cause them to be published. In the event a committee member is unable to attend a meeting, that member may ask another Councilmember to attend in his /her place. B. The standing committees shall consider and may make policy and legislative recommendations to the City Council on items referred to the committee by the Council President, the Council, administrative departments, boards or commissions. If budgeted in an amount less than or equal to $25,000, a committee can approve a bid or negotiation award by an affirmative vote of three committee members. If a unanimous committee vote is not obtained, the award will be referred to the City Council for action. The standing committees, their scopes of authority, and the supporting City departments are as follow: 1. Transportation Committee, which shall consider matters related to transportation, transportation plans, traffic, transit, streets, street lighting, signals, street LIDs, and rights -of -way in coordination with the Public Works Department and Department of Community Development. 2. Utilities Committee, which shall consider matters related to water; sewer; electric power; natural gas; telephone; cable television; telecommunications; solid waste reduction, reuse and recycling; river basins; and levies in coordination with the Public Works Department. 3. Finance and Safety Committee, which shall consider matters related to the general fiscal and financial operations of the City; budget and financial reports; and policy matters related to personnel including, but not limited to, the salary grade schedule, position classifications and salary changes in coordination with the Finance Department, Administrative Services Department, and City Administrator. They will consider Library issues, tourism, administrative matters, and information technology issues in conjunction Council Meeting Procedures 6 6 with the City Clerk, Library Advisory Board, Lodging Tax Advisory Board, Chamber of Commerce, and Information Services. They shall consider matters related to police and fire protection; the municipal court; emergency services; and animal control in coordination with the Police Department, Fire Department, Civil Service Commission, Public Works Department, and Community- Oriented Policing Board. 4. Community Affairs and Parks Committee, which shall consider matters related to the planning of the physical, economic, aesthetic, cultural and social development of the City; and Comprehensive Plan, Zoning Code, Building Code, code enforcement, Sign Code and annexation policies, in coordination with the Department of Community Development, Human Services, Planning Commission, Hearing Examiner, Sister Cities Committee, Human Services Advisory Board, and the Equity and Diversity Commission. They shall consider matters relating to parks and park plans, recreation facilities and community activities, in coordination with the Parks and Recreation Department, the Arts Commission, and Park Commission. B. The Council President may establish such ad hoc committees as may be appropriate to consider special matters that do not readily fit the standing committee structure or that require special approach or emphasis. The Council President shall appoint Council representatives to intergovernmental councils, boards and committees as needed. C. Council committees shall consider all matters referred. Each committee chair shall report to the Council the findings of the committee. Committees may refer items to the Council with no committee recommendation. D. Each committee chair may review and approve his /her committee agenda and will approve committee minutes before distribution. The committee chair can authorize the cancellation of a committee meeting. An affirmative vote of three members of Finance and Safety Committee is required when the committee approves unbudgeted items. 2.04.190 Filling Council Vacancies If a vacancy occurs in the office of Councilmember, the Council will follow the procedures outlined in RCW 35A.12.050. In order to fill the vacancy with the most qualified person available until an election is held, the Council will widely distribute and publish a notice of the vacancy, the procedure and any application form for applying. The Council will draw up an application form, which contains relevant information to answer set questions posed by the Council. The application forms will be used in conjunction with an interview of each candidate to aid the Council selection of the new Councilmember. Section 2. Repealer. Ord. Nos. 1311, 1345, 1421, 1770 §1, and 1796 §3 (part) are hereby repealed. Section 3. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 4. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force five days after passage and publication as provided by law. PASSED BY THE CITY COUNCIL OF THE CITY OF TU,IcWILA, WASHINGTON, at a Regular Meeting thereof this �2 S6 day of 2003. ATTEST/ AUTHENTICATED: ac ane� E. Cantu, CMC, City Clerk APPROVED AS TO FORM BY: St Office of the Ci Attorney 0 Steven M. Mullet, Mayor Filed with the City Clerk: 7//7h 3 Passed by the City Council: 7/. //d 3 Published: t k/a 3 Effective Date: 7 1/4 3 Ordinance Number: ac) a 41 Council Meeting Procedures 7 7 3rd (Monday) Transportation C—rnte CANCELLED Civil Service Commission, 5:00 PM (CR #3) City Council Regular Mtg., 7:00 PM (Council Chambers) 10th (Monday) Community Affairs Parks Cmte, 5:00 PM (CR #3) City Council Committee of the Whole Mtg., 7:00 PM (Council Chambers) 4th (Tuesday) Chamber of Commerce Gov't. Community Affairs Cmte., 12:00 NOON (Chamber Office) Finance Safety Cmte, 5:00 PM (CR #3) Arts Commission, 5:30 PM (Community Center) National Night Out 2009 Take part in your neighborhood event and send the message to criminals that they are not welcome in Tukwila! llth(Tuesday) Utilities Cmte, 5:00 PM (CR #1) City Council Special Mtg. (Work Session on Shoreline Master Program) 6:00 to 8:00 PM (Council Chambers) Tukwila International Boulevard Action Cmte, 7:00 PM (Community Center) Upcoming Meetings Events AUGUST 2009 5th (Wednesday) D. Sister City Cmte 4:30 PM (CR #3) Please note earlier start time this month. Summer Outdoor Cinema Series FREE! (Community Center) Seating begins at 7:30 PM; movie starts at dusk. Today's movie: Field of Dreams (Movie will be shown inside in the event of inclement weather.) 12th (Wednesday) Sports for Hunger Volleyball Tournament (to benefit Tukwila Pantry) Starts at 6:00 PM (Community Center) Call 206-768-2822 for information 6th (Thursday) Equity Diversity Commission, 5:15 PM (CR #3) Court 13th (Thursday) 7th (Friday) Summer Outdoor Cinema Series FREE! (Community Center) Seating begins at 7:30 PM; movie starts at dusk. Today's movie: Kung Fu Panda (Movie will be shown inside in the event of inclement weather.) Special Electronics Recycling Event Friday through Sunday August 7, 8 9 4 9:00 AM to 3:30 PM (for Tukwila residents and businesses) 14th (Friday) Ida aF £crviccs Advisory Board CANCELLED 8th (Saturday) Council Coffee Chat 10:00 AM to 12:00 NOON at Starbucks (13038 Interurban Ave.) Stop by and informally talk with a Tukwila City Councilmember about anything on your mind regarding Tukwila Recycle TVs, computers and monitors FREE OF CHARGE. American Electronics Recycling (18435 Olympic Ave. S.) http: /www.aercorp recycler.com 15th (Saturday) TUKWILA DAYS COMMUNITY FESTIVAL (at the Tukwila Community Center) Splash into Summer! Pancake Breakfast: 8:00 10:00 AM Parade Starts at 9:00 AM Vendor Fair, Art Show, Vintage Car Show, Fun Zone and more great family entertainment! 9:00 AM- 3:00 PM Arts Commission: 1st Tues., 5:30 PM, Tukwila Community Center. Contact Stephanie Gardner at 206- 767 -2342. Chamber of Commerce's Tukwila Government and Community Affairs Committee: 1st Tues., 12:00 Noon, Chamber Offices. Contact Nancy Damon at 206 -575 -1633. City Council Regular Meeting: 1st 3rd Mon., 7:00 PM, Council Chambers at City Hall. Civil Service Commission: 1st Mon., 5:00 PM, Conf. Room #3. Contact Bev Willison at 206- 433 -1844. Equity Diversity Commission: 1st Thurs., 5:15 PM, Conf. Room #3. Contact Kimberly Mate' at 206- 433 -1834. Finance Safety Committee: 1st 3rd Tues., 5:00 PM, Conf. Room #3. Agenda items for 8/4/09 meeting: (A) Valley Narcotics Enforcement Team (VNET) interlocal agreement. (B) Seattle Southside Visitor Center lease. (C) 2009 2nd quarter reports. >Sister City Committee: 1st Wed., 5:30 PM, Conf. Room #3. Contact Bev Willison at 206- 433 -1844. Transportation Committee: 1st 3rd Mon., 5:00 PM, Conf. Room #1. 8/3/09 meeting has been cancelled. Court Busy Court and /or Jury Calendar (noted to alert employees and citizens of potential parking difficulty). ETIN August 31 Fifth Monday of the month—no Council meeting scheduled September 8 (Tuesday) 14 7th —Labor Day (City offices closed) October Tentative Agenda Schedule See agenda packet cover sheet for this week's agenda (August 3, 2009 Regular Meeting) Proclamation: National Payroll Week 5 12 10 Special Presentation: Treasure of Tukwila King County Sexual Assault Resource Center Special Issues: Lift station control systems resolution for sole source purchase Interurban water reuse reclaimed water service and use agreement with Starfire Sports 17 Special Presentation: Introduction of new police officers Police Department promotion of Don Lincoln to Assistant Chief Plein Air Paint Out (Jacque Carroll) Unfinished Business: Lift station control systems resolution for sole source purchase Interurban water reuse reclaimed water service and use agreement with Starfire Sports 21 Special Presentation: Tukwila School District English Language Learners Program (Dave Larson, Program Director) Proclamation: Mayor's Day of Concern for the Hungry 19 24 Special Issues: Tukwila Village development negotiations update (discussion only) COMMITTEE OF THE WHOLE MEETING TO BE FOLLOWED BY A SPECIAL MEETING 28 26