HomeMy WebLinkAboutTrans 2009-08-17 COMPLETE AGENDA PACKET Distribution: J. Morrow N. Olivas
City of Tukwila D. Quinn B. Giberson M. Miotke
D. Robertson F. Iriarte C. Parrish
Transportation Committee V. Griffin P. Brodin B. Arthur
Mayor Haggerton G. Labanara J. Eide
J. Hernandez C. Knighton File Copy
De Sean Quinn, Chair R. Berry R. Tischmak Single side to Dana
K. Matej P. Lau 3 Extra Copies
Dennis Robertson D. Speck M. Mathia e-mail cover to
Verna Griffin C. O'Flahert y S. Anderson B.Saxton, M. Hart,
M. Hart S. Hunstock C. O'Flaherty, K.
S. Norris J. Pace Narog, S. Norris
S. Kerslake J. Harrison and S. Kirby
AGENDA
MONDAY, AUGUST 17, 2009
Time: 5:00 PM Place: Conference Room #1
Item Recommended Action Page
1. Current Agenda Review I.
A. Presentation(s) II.
B. Business Agenda I11.
A. Allentown Storm Water Pump Station A. Forward to 8/24/09 C.O.W. Pg. 1
Bid Award and 9/8/09 Regular
B. Tukwila Urban Access Improvement Project B. Discussion Pg. 5
(Klickitat) Local Improvement District
Formation Schedule
C. Second Quarter Report C. Information Only Pg. 7
IV. Old Business IV.
Future Agendas:
Next Scheduled Meeting: Tuesday, September 8, 2009
Committee Goal:
Establish a process to provide updates to Council on issues that are brought forward at Council meetings
during citizen comment opportunities.
1 The City of Tukwila strives to accommodate individuals with disabilities.
P lease contact the Public Works Department at 206- 433 -0179 for assistance.
City of Tukwila
INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
TRANSPORTATION COMMITTEE
FROM: Public Works Director
DATE: August 12, 2009
SUBJECT: Storm Lift Station No. 18 Improvements
Project No. 07 -DRO3
BID AWARD
ISSUE
Award the bid for construction of Storm Lift Station No. 18 Improvements.
Jim Haggerton, Mayor
BACKGROUND
This project will upgrade Storm Lift Station No. 18 by replacing the existing single 8" pump with two
10" pumps, replacing the wet well, adding a control structure and constructing an electrical control
building. These improvements will require the acquisition of additional right of way and will provide a
secondary backup pump, increased pumping capacity and automatic operation.
This project was scheduled for construction in 2010 but is proposed to be moved ahead in response
to the anticipated increased river flows and potential for flooding as a result of the problems at
Howard Hanson Dam.
The project was advertised for bids on July 29 and August 5, 2009. Nine bids were received and
opened on August 12, 2009 and the bids were checked and tabulated. Ro -Con Equipment
Specialist, Inc. is the low bidder with a base bid of $294,610.00. The engineer's estimate was
$373,118.63.
ANALYSIS
The bids were reviewed and tabulated. No errors were found. Ro -Con Equipment Specialist, Inc's
references were checked and found to be satisfactory.
BUDGET AND BID SUMMARY (All amounts include sales tax.)
Bid Results Estimate Budget
Construction 294,610.00 373,118.63 300,000.00
Subtotal $294,610.00 $373,118.63 300,000.00
Contingency (20 58,922.00 74,623.73 0.00
Total $353.532.00 5447.742.36 *5300.000.00
*Overage amount will come from the ending fund balance.
RECOMMENDATION
The Council is being asked to award the construction of the Storm Lift Station No. 18 Improvements
to Ro -Con Equipment Specialist, Inc. in the amount of $294,610.00 for consideration at the August
24, 2009 Committee of the Whole meeting and subsequent September 7, 2009 Regular Meeting.
Attachments Bid Tabulations
CIP Sheet Storm Lift Station No 18 Improvements
W \PW Eng \PROJECT S\A DR Projects \07 -DRO3 (Storm Lift Station No. 18 Improvements; \Design\Into Memo 910 Award coo
Mitigation Actual
Mitigation Expected
City Oper. Revenue
TOTAL SOURCES 0 10 410 0
0 Project Location
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2009 to 2014
PROJECT: Storm Lift Station ivo. 18 improvements
LINE ITEM: 412.02.594.38 .36 PROJECT NO. 07 -DRO3
DESCRIPTION: Conduct an assessment of Storm Lift Station No. 18 to determine repairs or upgrades that may be needed.
Since its installation in 1997, the Allentown area has seen an increase in redevelopment, infill, and expansion
JUSTIFICATION: of the City's drainage system. In addition, the station only has one pump and must be manually activated during
the flood season. Flooding may result in the event of a power or pump failure.
STATUS:
MAINT. IMPACT: Manually operating of flood gates and emergency responses will be decreased.
COMMENT:
FINANCIAL Through Estimated
(in $000's) 2007 2008 2009 2010 2011 2012 2013 2014 BEYOND TOTAL
EXPENSES
Design 10 60 70
Land(R/W) 0
Const. Mgmt. 50 50
Construction 300 300
TOTAL EXPENSES 0 10 410 0 0 0 0 0 0 420
FUND SOURCES
Awarded Grant 0
Proposed Grant 0
0
0
0 10 410 0 0 0 0 0 0 420
0 420
0
0
0
0
Owner: City of Tukwila
Project: Allentown Storm Water Pump Station
Engineers: PACE Engineers, lnc.
ITEM ITEM OR
NO. TASK DESCRIPTION
1 1
ROADWAY
6" HMA 1/2" with 6" CSTC Base
2 3" HMA 1/2" with 2" CSTC Base
3 Crushed Surfacing Top Course
4 Shoulder Gravel
TRAFFIC CONTROL DEVICES
5 Traffic Control Devices
ROADSIDE DEVELOPMENT
6 Property Restoration
7 Plantings
8 10 -Foot Chain Link Gate
9 Cedar Fence
STORM DRAINAGE
10 Mobilization
11 Temporary Water Polution /Erosion Control
12 Resolution of Utility Conflicts
13 Traffic Control Labor (Min. $35/hr)
14 Contractor Supplied Surveying and Staking
15 Potholing
16 Storm Water Pump Station
17 72 -inch Diameter Discharge Manhole
18 CMU Building
19 10" DI Pipe and Fittings
20 12" DI Pipe and Fittings
21 Removal and Disposal of Existing 84" Pump Station
22 Removal and Salvage of Existing Controls
23 110" R S. Gate Valve and Valve Box
24 (Bank Run Gravel
25 136" DI Pipe
26 'Electrical
27 'Trench Shoring and Safety
I
Sales Tax included in Unit and Lump Sum prices per Rule 171
Bid Tab 8- 12- 09.x15
QUANTITY
NO UNIT
UNITS
125
25
70
50
10
70
400
1
2
150
SY
SY
TN
TN
LS
FA
EA
LS
LE
IS
LS
FA
Hour
I.S
FA
LS
LS
LS
LS
LS
LS
LS
EA
TN
LS
LS
LS
Subtotal!
TOTAL BID
II RO -CON EQUIPMENT SPEC 1F EBENAL GENERAL, INC.
UNIT UNIT
PRICE COST PRICE
$60.00
$32.00
$28.00
$28 00
$450000
$5,000.00
$450.00
$1,800.00
$35.00
$6,000.00
$1,000.00
$10,000.00
$38.00
$3,200 00
$5,000.00
$59,500.00
$22,500.00
$24,000.00
$12,500.00
$4,200.00
$12,000.00
$4,000 00
$2.500.00
$26.00
52,700 00
$56,000.00
$18,000 00
$7,500.00 I $58.00
$800.00 I $50.00
$1,960.00 I IpI $30 00
$1,400.00 II $30.00
$4,500.00
$5,000.00
$4,500.00
$1,800.00
$2,450.00
$6,000.00
$1,000.00
$10,000.00
$15,200 00
$3,200.00
$5,000.00
$59,500 00
$22,500.00
$24,000.00
$12,500.00
$4,200.00
$12,000.00
$4,000.00
$5,000.00
$3,900.00
$2,700.00
$56,000.00
$18,000.00
II
$294,610.00
$5,000.00
$5,000.00
$500.00
$2,000 00
$30.00
$30,000.00
$5,000 00
$10,000.00
$45.00
$5,000.00
$5,000.00
$96,000 00
$6,200.00
$40,000.00
$10,000.00
$2,000.00
$30,000.00
$5,000.00
$1.250.00
$20 00
$25,000.00
$56,000 00
$1,000.00
BID TABULATION
NORDIC CONSTRUCTION, INCII SCI INFRASTRUCTURE, LLC I
I II I
UNIT UNIT
COST PRICE COST PRICE COST _II II
$7,25000 $11000
$1,250.00 $300.00
$2,100.00 I $55 00
$1,500.00 II $65.00
II
$5,000.00 II $600.00
$5,000 00
$5,000.00
$2,000.00
$2,100.00
$30,000 00 II $8,000.00
$5,000.00 II $1,500.00
$10,000.00 II $10,000.00
$18,00000 II $42.00
$5,000.00 I $2,000.00
$5,000.00 I $5,000.00
$96,000.00
$6,200.00
$40,000.00
$10,000.00
$2.000.00
$30,000.00
$5,000 00
$2,500.00
$3,000.00
$25,000 00 $17,000.00
$56,000.00 $60,000.00
$1,000.00 $3,000.00
$380,900.00
55,000 00
$200.00
$1,000.00
$35 00
5135,000 00
$44,000.00
$30,000.00
$7,000 00
$4,200.00
$8,000 00
$1,000.00
$2,000.00
$135.00
$13,750 00 $75.00
$7,500.00
$3,850.00
$3,250.00
$600.00 I $2,500.00
$5,000.00
$2.000.00
$1,000.00
$2,450.00
$8,000,00
$1,500.00
$10,000.00
$16,800 00
$2,000.00
$5,000.00
$135,000.00
$44.000.00
$30,000.00
$7,000.00
$4,200.00
$8,000.00
$1,000.00
$4,000.00
$20,250.00
$17,000.00
$60,000.00
$3,000.00
I II
$416,150.00
$60.00
$30.00
$30.00
$9,375 00
$1,500.00
$2.100.00
$1,500.00
$2,500.00
$5,000.00 $5,000.00
$200.00 L $2,000.00
$1,200.00 $1,200.00
$50.00 $3,500 00
$16,500.00
$2,500.00
$10,000.00
$40.00
$5,000.00
$5,000.00
$110,000.00
$65,000.00
$50,000.00
$6,500.00
$5,200.00
$9,000.00
$3,000.00
$2,300.00
$30.00
__$15,000.00
$50,000.00
$10,000.00
$88.00
$97.00
$26 00
526.00
$1,150.00
$5,000.00
$92.00
$1,900.00
$39.00
$16,500.00 $29,600.00
$2,500 00 $28,800.00
$10.000.00 1 $10,000.00
$16,00000 $4600
$5,000.00 $2,600.00
$5,000.00 $5,000.00
$110,000.00
$65,000.00
$50,000.00
$6,500.00
$5,200.00
$9,000.00
$3,000.00
$4,600.00
$115,800.00
$18,500.00
$48,800.00
$15,300.00
$2,900.00
$15,300.00
$14.100 00
$2,630 00
GARY HARPER I R. L. ALIA COMPANY
CONSTRUCTION iNC
UNIT UNIT
PRICE COST PRICE
$11,000.00
$2,425.00
51,820 00
$1,300 00
$1,150.00
$5,000.00
$920.00
$1,900.00
II I II
$416,475.00 $451,505.00
$294,610.00 $380,900.00 $416,150.00 $416,475.00 $451,505.00
$90.00
$45 00
$20.00
$30.00
$2,000.00
$5,000.00
$130.00
$1,700.00
$2,730.00 $30.00
COST
$29,600.00 II $20,000.00 $20,000.00
$28,800 00 II $1,000.00 $1,000.00
$10,000.00 II $10,000.00 $10,000.00
$18,400.00 I $4200 $16,800.00
$2,600.00 I $1,600.00 $1,600.00
$5,000.00 II _$5,000 00 $5,000.00
_9115,800.00 II $219,000.00 $219,000.00
518,500 00 II $7,000.00 $7,000 00
$48,800 00 II $40,000.00 $40,000.00
$15,300 00 $10,000.00 $10,000,00
$2,900.00 I $10,000.00 $10,000.00
$15,30000 II 510,00000 $10,000.00 I
$14,100.00 $2,500.00 $2,50000
$5,260.00 $5,000.00 $10,000.00
$3,000.00 I
$5,000.00 I
$50,000.00 I
$10,000.00 I
$4,500.00 $26.00 $3,900.00 I $20.00
$15,000.00 $22,000.00 I $22,000.00 55.000.00
$50,000.00 $58,000.00 I $58,000.00 $50,000.00
$10,000.00 II $9,000.00 I $9,000.00 $10,000.00
II CONSTRUCT COMPANY LLC VLS CONSTRUCTION CO. II
UNIT
PRICE
$11 250.00 II $76.00
$1,125.00 II $38.00
$1 400.00 II $36.00
$1,500 00 II $37.00
$2,000.00
$5,000.00
$1,300.00
$1,700.00
$2,100 00
$458,275 00
$458,275.00
$2,000.00
$5,000.00
$335 00
$1,700.00
$30.00
$51,000.00
$5,000 00
$10,000.00
$38.00
$5,000.00
$5,000.00
$173,000.00
$69,000.00
$40,000 00
$10,000.00
$4,000.00
$25,000.00
55,000.00
$3,000 00
$21.00
$10,000.00
$51,000.00
$10,000.00
COST
$9,500.00
$950.00
$2,520.00
$1,850.00
$2,000.00
$5,000.00
$3,350.00
$1,700.00
$2,100.00
$51,000 00
$5,000.00
$10,000.00
$15,200 00
$5,000.00
$5,000.00
$173,000.00
$69,000 00
$40,000.00
$10,000.00
$4,000 00
$25,000.00
$5,000.00
$6,000 00
$3,150.00
$10,000.00
$51,000.00
$10,000.00
$526,320 00
1I
UNIT UNIT
PRICE I COST PRICE
$100.00 $12,500.00 I $78.00
$170.00 $4,250.00 I $70.00
530.00 $2,100 00 I $28.00
$20.00 $1,000 00 I $28.00
$5,000.00 $5,000.00 P $3,500.00
$40,000.00
$16,000.00
$10,000.00
$40.00
$1,600.00
$5,000.00
$130,000.00
$50,000 00
$45,000.00
512.000 00
$9,000.00
$15,000.00
$2,500.00
$3,300.00
$30.00
$18,000.00
$52,500.00
$62,000 00
$40,000.00
$16,000.00
$10.000.00
$16,000 00
$1,600.00
$5,000.00
$130,000 00
$50,000.00
$45.000.00
$12,000.00
$9,000.00
$15,000.00
$2,500 00
$6,600.00
$4,500.00
$18,000.00
$52,500 00
$62.000.00
$532,850.00
$526,320.00 $532,850.00
$5,000 00 $5,000.00 II $5,000.00
$350.00 $3,500.00 IIIIII $250.00
$1,700.00 $1,700.00 A $1,200.00
$30.00 $2,100.00 I $28.00
1
Bid Date: 08/12/2009
Bid Time: 11:00 am
Job No.
RFALM INC.
$60.000.00
53,500 00
$10,000.00
$42.00
$5,000.00
$5,000.00
$230,000.00
$40,000.00
$50.000.00
$3.500 00
$3,500.00
$15,000.00
$3,000 00
$7.500 00
$16 00
$12.500.00
$55.000 00
$3,000.00
08/13/2009
COST
$9,750.00
$1,750 00
$1,960.00
$1,400.00
S3,500.00
$5,000.00
$2,500 00
$1,200.00
$1_960.00 I
$60,000 00
$3,500.00
$10,000.00
$16,800 00
$5,000.00
$5.000.00
$230,000.00
$40.000.00
$50.000.00
$3.500.00
$3,500.00
$15.000.00
$3,000.00
$15.000.00
$2,400.00
$12.500.00
$55,000.00
$3.000.00
$562,220.00
$562,220 00
I
TO:
City of Tukwila
Mayor Haggerton
Transportation Committee
FROM: Public Works Directoy
DATE: August 12, 2009
Westfield Mall
Wig Development LLC
La Pianta LLC
DISCUSSION
Jim Haggerton, Mayor
I 1 II �I 1 VI I I%. 4 11 I Y I i VI %JI P I 11vvIV
SUBJECT: Tukwila Urban Access Improvement Project (Klickitat)
Project No. 84 -RW19
LID Formation Schedule
ISSUE
Proposed schedule and steps for the Local Improvement District formation.
BACKGROUND
The history on this project is quite extensive, as it has been ongoing for many years. Specific to
the financing, staff has aggressively pursued grant funds in addition to other funding sources. In
2005, the Transportation Improvement Board informed the City that in order to be competitive
for TIB grant funding, formation of an LID was strongly recommended. In response to the TIB,
the City retained Macaulay Associates to prepare an LID Feasibility Report, a Preliminary
Special Benefit/Proportional Assessment Study, and Preliminary Assessment Roll. Because of
the City's demonstrated commitment to forming an LID, Tukwila was successful in obtaining a
$5 million grant from the TIB. The Preliminary Assessment Roll is nearly complete and will be
presented to the Council for action in September.
Throughout the Preliminary Engineering phase of this project, the City has pursued getting No-
Protest Agreements from property owners as development has occurred. These agreements
state that the property owner will not protest the formation of an LID for the Klickitat project. The
property owner can protest the Final Assessment Roll amount. No- Protest Agreements have
been signed by:
Forming an LID involves many different steps that must be taken in very specific order and
adhere to very specific notification schedules. In 2006, the City retained Foster Pepper PLLC
for Bond Counsel services. The City Attorney's office, through Kenyon Disend staff, will be
providing Special Counsel services related to the LID formation. A detailed schedule of steps to
be taken has been developed with the aid of the City's legal counsel team.
The proposed schedule includes an extra step not required to meet legal guidelines the Open
House for property owners, business owners, and tenants of the LID area. Although this
schedule does not show all the remaining steps necessary to get the project out to bid this fall,
this aggressive schedule shows the key milestones that must be met to form the LID. Without
the LID, the funding package for the Klickitat project is incomplete. Without the rest of the
I
INFORMATIONAL MEMO
Page 2
funding in place so that the project can be advertised for construction, over $8 million in grants
which have already been awarded to this project will become unavailable for use. Grant funding
agencies have been hit as hard as anybody else in this difficult economic climate, and projects
unable to go to construction this year or next will have the funding cancelled and reassigned to
projects which can be built.
The proposed schedule, showing only key milestones, is shown below.
8/17
8/28
19/4
9/8
9/14
9/21
I 10/2
10/5
10/12
10/19
11/1 -11/15
12/16 -12/31
January 2010
January- February
2010
February-March
2010
March November
2010
November 15,
2010
RECOMMENDATION
Information Only.
ATTACHMENTS
None.
Transportation Committee
Inform TC of LID schedule and steps
Open House
Open House for property owners, businesses and tenants
I Notification to Property Owners For Public Hearing on Resolution to Form LID I
Transportation Committee
Resolution of Intent to Form LID
Committee of the Whole (COW)
Resolution of Intent to Form LID
City Council (regular session)
Public Hearing and adoption of Resolution of Intent to Form LID
I Notification to Property Owners For Public Hearing on Ordinance to Form LID I
Transportation Committee
Ordinance to Form LID
Committee of the Whole (COW)
Ordinance to Form LID
City Council (regular session)
Public Hearing and adoption of Ordinance to Form LID
Bid Documents
PS &E on street for bids, 4 week time period (3 weeks required by federal
funds, 1 week extra for holiday)
I Bids Due
Transportation Committee
Recommendation for award of contract to successful bidder
City Council (COW and regular session)
Award of Contract
Notice to Proceed to successful bidder
Construction of project
Roadway open to traffic, substantial completion of construction done
W:1PW Eng\OId P drive \Cyndy \Klickitat \INFORMATION MEMO LID Formation Proposed Schedule 8- 12- 09.doc
\s City of Tukwila
CITY COUNCIL
2nd QUARTER SIGNIFICANT ISSUES
BUDGET PROGRAM GOALS
SECOND QUARTER REPORT TO COUNCIL
Prepared for Transportation Committee
April 1 June 30, 2009
Jim Haggerton, Mayor
1. Seek out opportunities for Councilmembers to further their knowledoe, experience and awareness of
the different cultures represented within the Tukwila community: Assigned to Community Affairs
Parks Committee for implementation and /or follow -up. Councilmembers had the opportunity
to attend Somali Culture 101: Truth Fiction at New Holly Gathering Hall on June 11, 2009.
2. Support programs and services that provide a sense of stability, community and unity throughout
Tukwila's residential neiahborhoods: Assigned to Community Affairs Parks Committee for
implementation and /or follow -up. Councilmembers continue sponsoring a monthly Coffee
Chat in the Tukwila community.
3. Work together in cooperation with nearby cities to address common problems in the Hiahwav 99
corridor and Military Road: Assigned to Finance Safety Committee for implementation and /or
follow -up. Mayors from Tukwila and SeaTac have been communicating regarding the
possibility of a joint meeting between the two city councils. Due to an increased workload,
Tukwila City Council was not able to commit to a specific meeting date during second quarter.
4. Provide legislative support and encouragement to Tukwila residents living in rental communities
through programs that hold owners and /or property managers accountable for providing safe places
to live through the implementation of a rental licensina program: Assigned to Community Affairs
Parks Committee for implementation and /or follow -up. Tukwila Councilmembers actively
opposed HB 1296/SB 5495 which provided for limitations on rental housing inspections.
Relative legislation was deferred this legislative session. Department of Community
Development staff continues to move forward with developing a rental housing licensing
program for Tukwila.
5. Approve and implement standard operating procedures for the Council. Review and uodate
procedures on a regular basis: Not currently assigned to a specific committee. During second
quarter, the Legislative Analyst continued to research, gather information and prepare draft
materials relative to Council standard operating procedures.
6. Support the implementation of City endorsed programs (i.e. Walk Roll Plan, Fire Master Plan, Parks,
Recreation Open Space Plan) through policy related decisions not associated with direct program
funding: Assigned to Community Affairs Parks Committee for implementation and /or follow
up. This item was not scheduled for Committee review during the second quarter.
7. Ensure a commitment to continued human services funding in relation to the cost of living through
consistent review of regional, state and federal budgets affecting human services programs and
services: Assigned to Community Affairs Parks and Finance Safety Committees for
implementation and/or follow -up. This item will be scheduled for Committee review as budget
reviews deem appropriate.
8. Study the feasibility and implementation of televised City Council meetings: Assigned to Utilities
Committee for implementation and /or follow -up. Information Technology staff has conducted
preliminary research on this topic, which will be scheduled for Committee discussion during
the third quarter.
9. Continue to foster relationships within local, regional and state entities that encouraae opportunities
for joint partnership and outreach: Assigned to Utilities Committee for implementation and/or
follow -up. Councilmembers serve as representatives and alternates on local, regional and
state boards, committees and commissions including but not limited to: SCATBd, SKEDI,
2009 Second Quarter Report
Prepared for Transportation Committee
Page 2
WRI 9, ARAB, Suburban tildes Association, Association of VWJa' gtoII Cities, l ligi'liii le
Forum and Cascade Water Alliance.
10. Formulate an Adopt -a- Neighborhood program that will provide Councilmembers the opportunity to
become more familiar with the chancing faces of communities and neiahborhoods throuahout the
City: Assigned to Community Affairs Parks Committee for implementation and /or follow -up.
This item was not scheduled for Committee review during the second quarter.
11. Research the viability of sponsoring a City -wide Citizens' Academy: Assigned to Community
Affairs Parks and Finance Safety Committees implementation and /or follow -up. This item
was not scheduled for Committee review during the second quarter.
12. Establish a process to provide updates to Council on issues that are brought forward at Council
meetings during citizen comment opportunities: Assigned to Transportation Committee for
implementation and /or follow -up. This item was not scheduled for Committee review during
the second quarter.
PUBLIC WORKS DEPARTMENT
2009 2nd QUARTER SIGNIFICANT ISSUES
Tukwila's risk of experiencing flooding in the upcoming winter season has been significantly increased
due to problems at the Howard Hansen Dam. Staff has been participating in the regional planning efforts
to coordinate evacuation, warning notification, flood fighting techniques, mass care and sheltering, and
water rescue.
Notice to Proceed issued for Tukwila International Blvd Phases II III, 2009/2010 Overlay Repair
Program, 2009 Small Drainage Program, and Foster Golf Reclaimed Water Line Extension Project.
BUDGET PROGRAM GOALS
Public Works Administration
1. Prepare and present a comprehensive City Facilities Upgrade and Replacement Plan: Has been
placed on -hold until a financing plan is adopted.
2. Evaluate future arant fundina options available and propose a course of action to fund transportation
projects: The Klickitat Project did not receive the grant during the recent PSRC process for the
Regional Competition. Staff will continue to seek other opportunities.
3. Implement the Emergency Management Community Disaster Education (CDE'i Proaram: In
progress. Preparedness briefings are part of the Outreach Program for the Howard Hanson
Dam planning effort. Staff has made five briefings to the community, both residents and
businesses, and numerous briefings to individual businesses.
4. Provide auarterly reports on emergency management issues: Ongoing. Mayor and Council are
being regularly updated on all issues.
5. Hold quarterly community informational meetinas: Ongoing. Emergency Management has held
five public outreach briefings to date with a total of 267 people in attendance.
Business Services
1. Create a more effective, cost efficient department projecting and monitoring department costs,
seeking more cost effective purchasing agreements with vendors; preparing the department's
operation. maintenance and capital facilities budaet usina a "needs- basis" approach: Ongoing.
2. Review the feasibility of using Council- approved Local Improvement Districts (LIDs' as a means of
financing street improvement projects for residential and commercial areas: TUC Access Klickitat)
Project will be the first LID project since 1989.
3. Review "rate model" for establishina appropriate rates for water, sewer and surface water enterorise
funds. Investiaate the feasibility of a consumption -based sewer rate: Ongoing.
2009 Second Quarter Report
Prepared for Transportation Committee
Page 3
Maintenance Administration
1. Identify operational reauirements (facility space, eauipment, and personnel) for all maintenance
functions beina performed: Additional staging sites are being reviewed for emergency planning.
2. Implement recurrent technical trainina and operational safety proarams to maintain employee
certification levels to meet current and undated reaulations: Training was completed for confined
space and finalizing the City's confined space plan with the new regulations.
3. Initiate a program that will improve the enerav efficiency of City maintenance operations: As part of
the City's Green Team, Public Works is reducing waste and evaluating facility lighting.
Engineering Administration
1. Assess standardized contractina procedures for construction and repair proiects: Ongoing. The use
of a cost loaded network is being used for the fifth time with the Tukwila International Blvd
Phase II III Project.
2. Annual assessment and update of transportation impact fees system: Draft In progress, to
Transportation Committee in the third quarter.
Development
General:
1. Maintain and improve the turn around time for permit review and approval: All performance goals
are being met.
2. Work with and support DCD to improve permit processes: Ongoing.
Performance:
1. Zero backlogs of permits waitina for more than 30 days to be reviewed: Goal met.
2. Permits for sinale familv residences issued within 30 days: Goal met.
Facility Maintenance
General:
1. Maintain a record keeping and tracking system for facility maintenance work order allocation:
Review of the data is ongoing.
2. Implement the business plan for facility maintenance: Planning is now part of the Green Initiative.
Performance:
1. Advertise and award 90% of active Fund 303 Projects no later than June 1 On hold.
2. Reduce facility maintenance costs by 10% through efficiencies: Reviewing lighting cooling
efficiencies.
Street Maintenance /General Admin
General:
1. Participate in pavement management for the multi -year street overlay proaram: Completed the
design review with engineering.
2. Assess the Traffic Operations Center (TOC) effectiveness and flexibility with an emphasis on
expanding its use by other departments: Fiber expansions being done with CIP projects.
Performance:
1. Repair City -owned streetliahts within 72 hours. For Seattle City Light/Puget Sound Energy
streetlights, report within 24 hours: Repairs have been made on City -owned lights as needed.
2. Correct all traffic sianal problems within 24 hours: Goal being met.
3. Perform auarterlv preventative maintenance on all City -owned traffic sianals: Completed all LED
replacements in the traffic signal heads
4 Evaluate reflectivity of all sians once a year Will begin in third quarter.
5. City street cleanina: Sweeping only as needed until mowing season is past.
Residential 100 percent of the streets, twice a year.
Arterial residential and commercial /industrial roads six times a year.
Arterial commercial /industrial roads eight times a year.
6. Potholes shall be repaired within 48 hours of notification Goal being met
7 Provide auarterly reports on the effort to remove graffiti from public property: Report at end of year
2009 Second Quarter Report
Prepared for Transportation Committee
Page 4
Residential Streets General Engineering
1. Prioritize, budget, and schedule list of residential street improvement projects. including condition of
sidewalks, for inclusion into the City's Capital Improvement Proaram: On hold.
2. Annual update of pavement management system: 2009/2010 Overlay Repair Program has been
awarded for construction to Lakeside Industries. The pavement management system will be
updated and presented to Transportation Committee in the third quarter.
Bridges Streets General Engineering
1. Ongoing construction of Phase II Ill of Tukwila International Blvd. Improvement Proiect: Notice to
Proceed issued to Gary Merlino Construction Co. Soldier pile retaining walls and storm drain
construction underway with two -lane traffic control.
2. Award construction contract for Tukwila Urban Access (Klickitat) Proiect: Bid award targeted for
fourth quarter. ROW acquisition underway, followed by ROW certification and LID formation.
3. Award construction contract for Southcenter Parkway Project: Development agreement approved.
Final design supplemental agreement with David Evans on hold pending annexation approval.
Equipment Rental
General:
1. Use the Fleet Management Database to recommend a 10 percent reduction in the City's fleet costs:
Carpool and auction efforts have reduced under utilized vehicles.
2. Fully implement the Vehicle Replacement Guidelines Procedures: Goal being met.
Performance:
1. Return 100 percent of vehicles for preventive maintenance and checkup within the 30 -day timeframe:
Ongoing, goal being met.
2. Keep 90 percent of safety vehicles (Police and Fire) available for use: Currently using backup fire
trucks until one engine is returned in August for body repairs.
3. Complete by April 30th, the "Condition of the City's Fleet" Report: Forthcoming in third quarter.
4. Complete 85 percent of the capital eauipment purchases by June 30` On budgetary hold.