HomeMy WebLinkAboutOrd 0614 - Revolving Fund for Advance Payment of Travel Expenses (Repealed by Ord 2398)Ci of: Tukwila
Washington
Cover page to Ordinance 614
The full text of the ordinance follows this cover page.
AN ORDINANCE establishing a revolving fund
for advance payment, of travel 0-X*011,Se$ to
officialg and employee,g of the City el
Tukulla.
Ordinance 614 was amended or repealed by the
following ordinances.
AMENDED BY: REPEALED BY:
778
890
940
1050
1215
2398
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CITY OF T
WASHINGTON
ORDINANCE
AN ORDINANCE establishing a revolving fund
for advance payment of travel expenses to
officials and employees of the City of
Tukwila.
THE CITY COUNCIL OF THE CITY OF TUKWILA DO ORDAIN AS
FOLLOWS:
Section 1. Pursuant to Chapter 174, Laws of 1969, and
in order to provide reasonable allowances in advance of expend-
iture for expenses to be incurred by elected or appointed offi-
cials and employees of the City for necessary official travel,
there is hereby established a revolving fund, to be known as
the "Advance Travel Expense Revolving Fund such fund to be
used solely for the purpose of making advance payments of such
travel expenses. Such advances shall be made under the provi-
sions of such Chapter and this Ordinance and under the rules and
regulations prescribed by the State Auditor.
Section 2. The custodian of this fund shall be the City
Treasurer and the fund shall be established by a City Treasurer's
check in the sum of $1,000.00, which shall be deposited in a
special checking account in a local bank in the name of the City
and entitled "Advance Travel Expense Account -Mabel J. Harris,
Custodian Advances for travel expenses shall be made by the
issuance of checks drawn on such account payable to the applicant.
A check register will be maintained in which all transactions of
the fund will be recorded.
Section 3. Requests for advances shall be reasonable esti-
mates of the travel expense requirements of the applicant and
include the following information:
Date of request
Name of applicant
Destination
Purpose of travel
Anticipated departure and return dates
Amount requested
Signature of applicant
Official approval of trip
Check number, amount and date (to be provided
by the custodian when advance is made)
Approved requests will be retained in the files of the custodian
to support such advances until final settlement is made and claim
for reimbursement has been submitted.
Section 4.On or before the tenth day following the close
of the authorized travel period for which expenses have been
advanced to any officer or employee, he shall submit to the appro-
priate official a fully itemized travel expense voucher for all
reimbursable items legally expended, accompanied by the unexpended
portion of such advance, if any. Any advance made for this pur-
pose, or any portion thereof, not repaid or accounted for in the
time and manner specified herein, shall bear interest at the rate
of 10% per annum from the date of default until paid.
Section 5. To protect the City from any losses on account
of advances made as provided herein, the City shall have a prior lien
against and a right to withhold any and all funds payable or to be-
come payable by the City to an officer or employee to whom such an
advance has been given up to the amount of such advance and interest
at the rate of 10% per annum, until such time as repayment or just-
ification has been made. No advance of any kind shall be made to
any officer or employee at any time when he is delinquent in
accounting for or repaying a prior advance.
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Section 6. Any advance made under the authority of
this Ordinance shall be considered as having been made to the
officer or employee to be expended by him as an agent for the
City for the City's purposes only and specifically to defray
necessary costs while performing his official duties. No such
advance shall be considered as a personal loan to such officer
or employee and any expenditure thereof, other than for official
business purposes, shall be considered a misappropriation of
public funds.
Section 7. This Ordinance shall take effect immediately
upon its passing, signing and publication.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASH-
INGTON, at its regular meeting on the 6th day of April, 1970.
ATTEST:
CITY CLERK
CITY ATTORNEY
APPROVED AS TO FORM
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MAYOR
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