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Home My WebLink AboutCOW 2009-10-12 Item 5H - Purchase - 6 ITS Traffic Control Cabinets with Western Systems for $120,947.13 COUNCIL AGENDA SYNOPSIS ILA ..I (r_14 q Initials ITEM NO. .M Meeting Date 1 Irepared by 1 Mayor's review 1 Council r�vi a ej� z 1 10/12/09 .I r BG 1 1 (.47 I I go= 1 10/19/09 11 BG I V I I I I 1-4 1 ITEM INFORMATION 1 CAS NUMBER: 09-148 I ORIGINAL AGENDA DATE: OCTOBER 12, 2009 AGENDA ITEM TITLE Tukwila Int'I Blvd Phase II III and Annual Traffic Signal Program Purchase of Six Traffic Signal Control Cabinets CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other Mtg Date 10/12/09 Mtg Date 10/19/09 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date SPONSOR Council ['Mayor Adm Svcs DCD Finance Fire Legal P6'R Police PW SPONSOR'S This purchase will provide two traffic signal control cabinets for the current Tukwila SUMMARY International Blvd Phase II and II construction project. The remaining four traffic signal control cabinets will be purchased through the Annual Traffic Signal Program and allow for the expansion of the existing Intelligent Transportation System (ITS) to International Blvd and East Marginal Way. The quotes from Western Systems are from the State procurement contract #3502. REVIEWED BY COW Mtg. LI CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. 1 I Planning Comm. DA'Z'E: 10/05/09 RECOMMENDATIONS: SPONSOR /ADMIN. Public Works CoMMrITEE Unanimous Approval; Forward to Committee of the Whole COST IMPACT FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $120,947.13 $145,000.00 $0.00 Fund Source: 104 ARTERIAL STREET FUND (PAGES 16, 17, AND 21, 2009 CIP) Comments: I MTG. DATE RECORD OF COUNCIL ACTION 10/12/09 10/19/09 MTG. DATE ATTACHMENTS 10/12/09 Informational Memorandum dated 09/30/09 Western Systems Quotes Minutes from the Transportation Committee meeting of 10/05/09 10/19/09 TO: Mayor Haggerton Transportation Committee FROM: Public Works Director DATE: September 30, 2009 SUBJECT: TIB Phases II III and Annual Traffic Signal Program Project Nos. 95 -RWO3 and 89 -RWO9 Purchase of Six Traffic Signal Control Cabinets ISSUE Approve purchase of six traffic signal control cabinets built to the City of Tukwila's specifications. BACKGROUND This purchase will provide two traffic signal control cabinets for the current Tukwila Intl Blvd Phase II III Project. The remaining four traffic signal control cabinets will be purchased through the Annual Traffic Signal Program and allow for the expansion of the existing Intelligent Transportation System (ITS) to International Blvd and East Marginal Way. ANALYSIS City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM Western Systems is a listed vendor on the Washington State procurement contract #3502 for the traffic signal cabinets and the sole source vendor for Eagle M -50 Signal controllers. Purchase orders PWM47717 and PWM48315 in the amount of $120,947.13 to Western Systems for the acquisition of six new ITS traffic control cabinets. All six are budgeted out of the 104 Fund. BUDGET AND BID SUMMARY Each Total 2009 Budget Tukwila Int'I Blvd Phase II Ill $20,157.86 40,315.71 40,000.00 Annual Traffic Signal Program $20,157.86 80.631.42 100.000.00 Grand Total $120.947.13 $145.000.00 RECOMMENDATION The Council is being asked to approve the purchase of six ITS traffic control cabinets from Western Systems of Everett, Washington in the amount of $110,454.00 plus WSST of $10,493.13 for a grand total of $120,947.13 and consider this item at the October 12, 2009 Committee of the Whole meeting and subsequent October 19, 2009 Regular Meeting. Attachments: Western Systems Quotes W: \PW Eng \PROJECTS\A- RW RS Projects \95RW03 TIB2 \Info Memo ITS Cabinets 09.doc Page 1 of 1 COMMUNICATIONS AND NETWORKING SOLUTIONS 909 BE EVERETT MALL WAY #A1 20 PHONE (425) 438 -1 1 33 EVERETT. WA 98208 FAX (425) 438 -1 585 May 22, 2009 Quotation WSQ W2510 Attention: Scott Bates City of Tukwila Quotation Controller Cabinets Scott, We are pleased to quote you the following pricing for controller cabinets; Bid Item #2; Controller Cabinet Type SP 1 ype Stretch -P controller cabinet wired per City of Tukwila specifications including: Wired facility with Type SP enclosure (unfinished aluminum, UL listed) with; 16- position TS2 -2 load -bay, (1) detector rack wired for (1) bus interface unit, (4) 4 Channel loop amplifiers and (2) Opticom, (2) detector racks wired for (1) bus interface unit and (4) 4 channel loop amplifiers, Final assembly, auxiliary switch panel, detector panel, fan and thermostat, power panel, SDLC termination panel, power Supply interface panel, video panel, flash program jumpers and unused phase links Includes the following plug -in devices: 1 SIEMENS EPAC3168M52 controller with SEPAC 3.33seD NTCIP software, data key module and 2M data key 1 EDI MMU16LEIP malfunction management unit 1 GarrettCom 6K16V ethernet switch with 6KP8V -RJ45 TP module, GBPMV -20TX dual GBIC ports and (2) GBIC- LXSC10 10km GBIC transceivers 3 EDI BIU700 bus interface units 1 EDI PS250 shelf mounted power supply 16 PDC SSS871 /0 cube load switches with I/O indicators 1 PDC SSS87 cube flasher 6 Detrol 205 flash transfer relays 4 EDI ORACLE4e 4- channel rack mount loop amplifiers President SIEMENS Ac INTELLIGENT TRANSPORTATION SYSTEMS 6 ITEMS' Carmanah Q Optelecom -nkf http /www.westernsystems- inc.com i J i i 10 0,1 S'1,-; Lc A L-(- 18.409.00 IumD sum THIS QUOTATION INCLUDES ONLY THE ITEMS LISTED HEREIN 8(8, c� Standard Delivery 85 -110 days after release Terms: Net 30 Days 1 FOB Destination This quote is good through 2009. o 611-,1-1 C i✓ 3, j Sincerely, S WESTERN SYSTEMS Rdt 7 X2:.1 14 U 3 jam. SENSYS Network s Page 1 of 1 909 SE EVERETT MALL WAY #A1 20 EVERETT. WA 98208 September 28, 2009 Attention: Scott Bates City of Tukwila Quotation Controller Cabinets Scott, We are pleased to quote you the following pricing for controller cabinets; Sincerely, WESTERN SYSTEMS ROdelte V iL President SIE ENS ins INTELLIGENT TRANSPORTATION SYSTEMS COMMUNICATIONS AND NETWORKING SOLUTIONS 0 te Carmanah Optelecom -nkf http /www.westernsystems- inc.com PHONE (425) 438 -1 1 33 FAX (425) 438-1585 Quotation WSQ W2561 i THIS QUOTATION INCLUDES ONLY THE ITEMS LISTED HEREIN Cj S 5 4 Standard Delivery 85 -110 days after release Terms: Net 30 Days FOB Destination This quote is good through 2009. 4v j Bid Item #1; Controller Cabinet Type SP Complete 4 Type Stretch -P controller cabinets wired per City of Tukwila specifications including: Wired facility with Type SP enclosure (unfinished aluminum, UL listed) with; 16- position TS2 -2 load -bay, (1) detector rack wired for (1) bus interface unit, (4) 4 Channel loop amplifiers and (2) Opticom, (2) detector racks wired for (1) bus interface unit and (4) 4 channel loop amplifiers, Final assembly, auxiliary switch panel, detector panel, fan and thermostat, power panel, SDLC termination panel, power Supply interface panel, video panel, flash program jumpers and unused phase links Includes the following plug -in devices: 1 SIEMENS EPAC3168M52 controller with SEPAC 3.33seD NTCIP software, data key module and 2M data key 1 EDI MMU16LEIP malfunction management unit 1 GarrettCom 6K16V ethernet switch with 6KP8V -RJ45 TP module, GBPMV -20TX dual GBIC ports and (2) GBIC- LXSC10 10km GBIC transceivers 3 EDI BIU700 bus interface units 1 EDI PS250 shelf mounted power supply 16 PDC SSS871 /0 cube load switches with I/O indicators 1 PDC SSS87 cube flasher 6 Detrol 205 flash transfer relays 4 EDI ORACLE4e 4- channel rack mount loop amplifiers 18,409.00 unit cost 73.636.00 lump sum Sw YS N e t w o r k s