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Home My WebLink AboutReg 2009-10-05 Item 6B - Resolution - Cancellation of Outstanding Claims (Unclaimed Property) for 2009 COUNCIL AGENDA Sy'NOPSIS AJ �YJ ILA Initials ITEM NO. ..Fa \y Meeting Date I Prepared by 1 _Mayor's review 1 Council revieu� 0 I 09/28/09 I SH I ,..4 10/05/09 I sH I �t u.�r I fry 2 r ..._______y 29oa I I I j (.0 ITEM INFORMATION CAS Number 09-135 (ORIGIN L AGI?ND.\ D; \1'I?: SEPTEMBER 28, 2009 AGI ND.\ ITEM(TI Intl.: A resolution authorizing the cancellation of outstanding claims for 2009. C \"l'l )Rl' Discussion 1 1 Motion Resolution Ordinance Bid Award 1 1 Public Hearing l 1 Other Alto, Date 09/28/09 Altg Date Altg Date 10/5/09 Altg Date Altg Date il1t8 Date Mtg Date Si)( )NSOR Cottniil J 1 [Mayor Adm Svcs DCD .Finance 1 1 Fire 1 Legal P &R 1 Police PWV SP( )NSC )R'S The resolution authorizes the cancellation of outstanding claims (unclaimed property). The Su`I`I,\Rv unclaimed property will be remitted to DOR, and made available to the responsible party through the State. This is an annual process authorizing remittance of unclaimed property to the State. The Council is being asked to approve the resolution for cancellation of outstanding claims. RI; :\'II:wI1) BY COW Mtg. 1 CA &P Cmte F &S Cmte I Transportation Cmte n Utilities Cmte 1 Arts Comm. Parks Comm. 1 1 Planning Comm. DATE: 9/22/09 RECOMMENDATIONS: SPC )NS( )R /ADMIN. Finance Department COM M1I 1'IE Unanimous Approval; Forward to C.O.W. COST IMPACT FUND SOURCE Ex1 :NDPI'URI? RI u1I I:D AMOUNT B UDGETED APPROPRIATION REQUIRED Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 9/28/09 Forward to the Next Regular Meeting 10/05/09 MTG. DATE ATTACHMENTS 9/28/09 Informational Memorandum dated 9/17/09 Resolution in Draft Form Attachment A DOR Unclaimed Property Reporting 2009 Unclaimed Property Summary Detail Report Minutes from Finance and Safety Committee meeting of 9/22/09 10/5/09 Resolution in Final Form ATTEST/ AUTHENTICATED: APPROVED AS TO FORM BY: Office of the City Attorney Washington Resolution No. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, AUTHORIZING THE CANCELLATION OF OUTSTANDING GENERAL FUND CLAIMS AND PAYROLL CHECKS, MUNICIPAL COURT CHECKS, AND FOSTER GOLF GIFT CARDS. WHEREAS, the State of Washington, Department of Revenue Unclaimed Property Section, for the reporting year 2009, requires a one -year dormancy period for outstanding General Fund claims and payroll checks, a two -year dormancy period for municipal court checks, and a three -year dormancy period for gift cards; and WHEREAS, the City Finance Department has made all reasonable attempts to resolve the outstanding, unredeemed General Fund claims and payroll checks, municipal court checks, and Foster Golf gift cards; and WHEREAS, the City Council of the City of Tukwila wishes to cancel all outstanding, unclaimed General Fund claims and payroll checks issued prior to July 1, 2008, municipal court checks issued prior to July 1, 2007, and Foster Golf gift cards issued prior to July 1, 2006; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: The Tukwila City Council authorizes the cancellation of General Fund claims and payroll checks, municipal court checks, and Foster Golf gift cards, as detailed on Attachment A and the unclaimed property summary Detail Report. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 2009. Christy O'Flaherty, CMC, City Clerk Attachments: Attachment A, Washington State Department of Revenue 2009 Unclaimed Property Reporting (1 page) 2009 Unclaimed Property Summary Detail Report (3 pages) W:\ Word Processing Resolutions Outs Warrants 2009.doc LJkn 9/29/2009 Joan Hernandez, Council President Filed with the City Clerk: Passed by the City Council: Resolution Number: Page 1 of 1 Attachment "A" WA State Department of Revenue 2009 Unclaimed Property Reporting ID NUMBER DATE VENDOR AMOUNT 000 General Fund Claims Various Various Aggregate- Various (Claims Checks under $50) $165.00 #324673 07/03/06 Wendy I. Jans 193.20 324918 07/17/06 Fish Gallery Pets 54.38 335138 11/05/07 David Patton 100.00 335627 12/03/07 Kevin L. Johnson 276.25 338285 04/07/08 Kevin L. Johnson 306.25 339516 06/02/08 Kevin L. Johnson 253.51 Total Claims Checks $1,348.59 Payroll 513 890 07/20/07 Brian Allen $19.14 514273 09/05/07 Michelle Bennett 59.21 514295 09/05/07 Joseph Larsen 117.66 Total Payroll Checks $196.01 Municipal Various Various Aggregate- Various (Court Checks under $50) $20.51 Court 12274 09/20/06 Normandy Court Apts. 100.00 12281 10/04/06 Braulio Navarrete Chavero 75.00 Total Municipal Court Checks $195.51 General Fund Grand Total All Checks: $1,740.11 411 Foster Golf Course Gift Cards Various Various 103 qty. miscellaneous gift cards 411 Fund Total: $2,862.22 $2, 862.22 GRAND TOTAL: $4, 602.33 Treasurer's Checks: No outstanding treasurer's checks to report for 2009 Unclaimed Property filing year. Total Treasurer's Checks: Claims Checks General 000 Fund: Check No. Date #324673 07/03/06 324918 07/17/06 334209 10/01/07 334617 10/15/07 334745 10/15/07 334755 10/15/07 334893 10/22/07 335071 11/05/07 335138 11/05/07 335627 12/03/07 336136 12/24/07 336238 12/24/07 337651 03/03/08 338285 04/07/08 338812 05/05/08 338854 05/05/08 338946 05/05/08 339516 06/02/08 Property Owner: Wendy I. Jans Fish Gallery Pets Penny Brooks Shakeel Khalid Jay Singh Mikhail Stepanov Arturo Gonzalez Loyola Sheilon Hood David Patton Kevin L. Johnson A. Baker Joseph K. Nkunzi Mitsue K. Schilling Kevin L. Johnson Jennifer Belonis Lisa Cooper Gregory Lane Kevin L. Johnson Total General Fund Claims Checks: 2009 Unclaimed Property Summary Detail Report Total All Claims Checks: Description: Instructional Svcs.- Community Center Vendor Invoice #834241, 06/30/06 Refund Comm. Cntr. Adult Fitness Class Juror Fee Juror Fee Juror Fee Juror Fee Juror Fee Refund Comm. Center Damage Deposit Instructional Svcs.- Community Center Juror Fee Juror Fee Refund Comm. Center Damage Deposit Instructional Svcs.- Community Center Juror Fee Juror Fee Juror Fee Instructional Svcs.- Community Center 1 $0.00 I All Code: CK04 0.00 0.00 $193.20 54.38 40.00 10.00 10.00 10.00 10.00 10.00 100.00 276.25 10.00 10.00 25.00 306.25 10.00 10.00 10.00 253.51 $1,348.59 $1,348.59 General Fund All Code: CK06 lej 09/17/2009 3:31 PM payro Claims'.. Date Check No. 07120/07 #513890 09105107 51427 514295 09105107 Municipal Court Checks: Date Check No. 08/10/06 #12250 08125/06 -12264 09120/06 12274 101 04 06 12281 10105/06 12282 10/31106 12295 12/29/06 12340 12129106 12341 12/29106 12343 Total Cards 41 1 Fund:, Go lf Course Gift Gift Card No Date Various arious property Owner: Brian Allen Michelle Bennett Joseph Lar sen Descriptio 07115/2007 Payroll 08131/2007 Payroll 08131/2007 Payroll Total Payroll Claims: tion p rtv Owner. rope r: Court Fee Martin Reynolds Overpayme icholas M Bail Refund Debra Webb -Davis Normandy Court Apts. Braulio Navarrete- Chavero Ka\la Canter Jeffery Scott Billadeau Melissa Tuani Lonzell R. i- 1111,11 Leyton Alexander, Jr. nicipal Court Checks: Restitution Bail Refund ant Court Fee Overpayment Court Fee Overpaym Fee Overpaym Overpayment Court Fee Overpayment Court F ee $196. 103 qty miscellaneous gift cards property owners) (All variously named unknown p Total Golf Course Gift Cards 411 Fund: T Checks and Golf Gift Cards: Municipal Court sent to County Treasurer Summary tall, a/1 other M 12274, remittance to be Year Total G laims/Pay Check R emied to State: 2009 Report al Court Restitution, Grand Reported and Grand Total to be Rep 2009 Unclaimed Property Summary Report Page 2 $19.1 59.2 117.6 $5.00 All General Fund 1.50 All Code: MS16 County Treasurer) 100.0 (To be sent to 75.0 1.00 0.01 10.0 2.00 1.00 $195. Alf Code: CK06 General Fund 411 Fund $2,86 All Code: MS12 $2,862.2 $4,50 100.0 $4,602. lej 09l17l2009 3 :31 PM ID Nu General Fund: Claims Date Various 071031 #32467 0 7117106 324 111051 335138 12103107 335627 04(07106 338285 06102108 339 07 (2010 #5138 0910510 Payroll 514273 09105(07 5142 Municipal Court #12250 08110106 12264 08125106 12274 09120106 1010 12281 10105106 12282 10131106 122 12 129106 12340 12129106 123 12343 12129106 Vendor Various (under $50) A99Ceg Wendy 1. Jan F1sh Gallery Pets Dav1d Patton Kevin L. Johnson Kevin L. Johnson Kevin L. Johnson Brian Allen Michelle Bennett Joseph Larsen 2009 Unclaimed Propw"' Amount Community Center Svcs Q 6130106 Instructio #8342 D Vendor Invoice Center Damage vcs Community Center m• Refund Con' Center Instructional S vcs Community Svcs.- Community Center Instructional S Instructional S Total Claims Nicholas Martin Reynolds Debra Webb -Davis Normandy Court Cha Braulio Navarrete KaIla Canter Jeffery Scott Billadeau Melissa Tuani Lonzell R. H111,11 Leyton Alexander, Jr. Total General Fund All 0711512007 Payroll 0813112007 Payroll 0813112007 Payroll Total Payroll Overpayment Court Fee Ba il Refund Restitutio Bail Refund Court Fee Overpa yment Overpayment Court Fee Overpayment Court Fee Overpayment Court Fee ent Court Fee a( Court Overpaym Municip $165. 193 54.38 100.0 276. 306.25 2 $1,3 P $19.1 59.2 117.6 $196. $5.0 1.50 100.0 75.0 1.00 0.01 10.0 2.00 1.00 $195. $1J_ Iej 09117(2009 3:31 PM