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Home My WebLink AboutCOW 2009-09-14 Item 4B - Grant Agreement - COPS Hiring Grant for 3 Officers for 36 Months COUNCIL AGENDA SYNOPSIS �IILAIv Initials ITEM No. Meeting Date Prepared by 1 Mayors review Council reuieav 09/14/09 MV 1 .1,h41-44.1 1 ■tl< 09/21/09 MV 1 290:- I ITEM INFORMATION CAS NUMBER 09-125 'ORIGINAL AG13NDA DATE: SEPTEMBER 14, 2009 AGFND,I hrl.i\1 Trrl COPS Hiring Grant C 1 ac x )RY Discussion Motion Resolution n Ordinance Bid Award Public Hearing Other Altg Date 09/14/09 Mtg Date 09/21/09 Mtg Date A1tg Date Mtg Date Altg Date Mtg Date ISP )NSOR Council Mayor n Adm Svcs DCD Finance Fire n Legal P &R Police U PW SPONSOR'S The Department of Justice COPS Office has awarded the city $928,308 for wages and SUMMARY benefits for three officers for 36 months. If the city accepts the grant, the city is obligated to fund the positions for an additional 12 months utilizing local funds. Staff and the Mayor's Office is proposing that we accept the grant and fund two officers and one sergeant position in accordance with the grant application. The Mayor must accept the grant no later than October 26, 2009. See the attached documents for more information. RI ?1'1I ?WI•:D HY COW Mtg. CA &P Cmte F &S Cmte n Transportation Cmte Ft Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DATE: 09/09/09 RECOMMENDATIONS: SPC)NS(iR /ADMIN. Police Department COMMIYrEF Unanimous Approval; Forward to Committee of the Whole COST IMPACT FUND SOURCE ExPI?NDITURI? RI UIRRD AMOUNT BUDGETED APPROPRIATION REQUIRED $1,942,752 $928,308 $1,014,444 Fund Source: To BE IDENTIFIED DURING THE NORMAL BUDGET PROCESS OVER THE 4 YEAR GRANT PERIOD Comments: The amount budgeted is the grant award. The 2009 -2010 appropriation is $288,485 MTG. DATE 1 RECORD OF COUNCIL ACTION 09/14/09 MTG. DATE 1 ATTACHMENTS 09/14/09 1 Informational Memorandum dated 09/02/09 Copies of award and notification, terms and conditions, and financial memos from DOJ i City of Tukwila budget worksheet Community Oriented Policing Proposal New Hires Copy of original application Minutes from the Finance and Safety Committee meeting of 09/09/09 TO: FROM: Assistant Chief Mike Villa DATE: September 2, 2009 SUBJECT: COPS Hiring Grant ISSUE BACKGROUND DISCUSSION City of Tukwila INFORMATIONAL MEMORANDUM Mayor Jim Haggerton Finance and Safety Committee Jim Haggerton, Mayor The U.S. Department of Justice has awarded the city $928,308 to fund three full time police officers for 36 months. In March of this year the U.S. Department of Justice Office of Community Oriented Policing opened solicitation for applications for funding of police officers under the COPS Hiring Recovery Program. Applications required meeting two criteria create and preserve jobs and increase community oriented policing capacity. Up to $1 billion in grant funding was available nationwide. We submitted our grant application in April with a request for eight officers. The COPS Office received applications totaling $8 billion. In August we received notification of an award for $928,308 to fund three officers for 36 months. The award notification is dated July 28, 2009. The award must be signed and accepted by the Mayor on or before October 26, 2009. The original grant application requested funding for eight officers, a Crime Prevention Commander, a Traffic Officer, and a six person Tukwila Urban District COP Team. As stated above, funding was received for only three. In keeping with the grant purpose, original application, our mission, and our strategic plan, we recommend utilizing the funds for three one sergeant and two officers of the original six positions proposed under the COP Team. For more details on the COP Team justification and concept see page 3 of 5 of the "Community Oriented Policing Proposal —New Hires." The COP Grant does not fund ancillary cost and further requires the city to retain all three positions utilizing local funds for an additional 12 months following the conclusion of the grant period. Ancillary costs include, but are not limited to, professional testing and background fees, police vehicles, equipment, uniforms, workstations, bicycles, and the difference between the pay of an officer and a sergeant. The total anticipated cost for the 4 -year period is $1,942,752. Grant revenue equals $928,308. Amount to be funded by the city is approximately $1,014,444 over four years. The appropriation required for the 2009/2010 budget is $288,485. Please see the budget worksheet attached for more details. INFORMATIONAL MEMO Page 2 There are three immediate options before the Council as follows: Option A authorize the Mayor to accept the award with the proposed city contribution Option B authorize the Mayor to accept the award with changes to the city contribution o Option C withhold authorization and thereby decline the award The Council may chose option "B" as there are non -grant funded expenditures on the budget worksheet that could be modified; however, reducing the level of funding would limit officer productivity and reduce levels of service. RECOMMENDATION The Council is being asked to consider this item at the September 14, 2009 Committee of the Whole meeting and subsequent September 21, 2009 Regular Meeting. It is the recommendation, from staff and the Mayor's Office, that Council selects option "A" and authorizes the Mayor to accept the COPS grant in the sum of $928,308. It is further recommended that Council authorize a budget appropriation of $288,485 for the 2009 -2010 budget. Funding source to be identified during the normal budget process. ATTACHMENTS Copies of Award and Award Notification Terms and Conditions Copies of Financial Clearance Funding Memorandums from DOJ City of Tukwila Budget Worksheet Community Oriented Policing Proposal —New Hires Copy of Original Application TUKWILA POLICE DEPARTMENT COPS HIRING GRANT PRESENTED TO: FINANCE AND SAFETY COMMITTEE COUNCILMEMBER AND CHAIR PAM LINDER COUNCILMEMBER JOE DUFFIE COUNCILMEMBER DE'SEAN QUINN PRESENTED BY: CHIEF OF POLICE DAVID HAYNES ASSISTANT CHIEF MIKE VILLA WITH APPROVAL FROM: MAYOR JIM HAGGERTON SEPTEMBER 9, 2009 TUKWILA POLICE DEPARTMENT COPS HIRING GRANT AWARD Office of the Director 1100 Vermont Avenue, N.W. Washington, DC 20530 Chief of Police David Haynes Tukwila Police Department 6200 Southcenter Boulevard Tukwila, WA 98188 July 28, 2009 Re: COPS Hiring Recovery Program Grant 2009RKWX0885 ORI WA01723 Dear Chief of Police Haynes: U.S. Department of Justice Office of Community Oriented Policing Services (COPS) Once again, I would like to congratulate you on receiving a COPS Hiring Recovery Program (CHRP) award. Your award is for 3 officer positions and $928,308 in federal funds over a three -year grant period. Your agency may now begin hiring or rehiring officers to fill CHRP grant- funded positions. Enclosed in this package is your grant award. The Award Document must be signed and returned to the COPS Office within 90 days to officially accept your grant. The Frequently Asked Questions (FAQ) document included in this package should be helpful in answering any questions you may have about accepting your award, or requesting additional time to do so. Beginning on the reverse side of your Award Document, you will find a total of three pages of CHRP Grant Terms and Conditions. You should read and familiarize yourself with all 16 terms and conditions that apply to your CHRP award. A supplemental online award package for CHRP grantees can be found at htto:/ /www.coos.usdoi.eov/Default.aso ?Item =2271. We strongly encourage you to visit this site immediately to access a variety of important and helpful documents associated with your award, including the CHRP Grant Owner's Manual, which specifies the terms, conditions, and requirements of your grant. Also, within a few weeks you should receive an important package from the Office of the Chief Financial Officer, Office of Justice Programs, which will contain the forms and instructions necessary to begin drawing down funds for your grant. As mentioned at the time of announcement, each CHRP application was subject to a thorough review, and some of your application information may have been updated or corrected from the original version submitted to COPS. If you have not yet done so, please access your application at httD:/ /www.cons.usdoi.2ov/Default.aso ?Item =464. and print and maintain a final copy for your records (if you are unable to print a copy of your application, please contact the COPS Office at 800.421.6770). The Financial Clearance Memorandum (FCM) and Final Funding Memorandum (FFM) included in this package reflect allowable costs and amounts under your award. The FCM specifies the amount of COPS Hiring Recovery Program funds awarded to your agency for officer salaries and approved benefits, while the FFM contains the final officer salary and fringe benefit categories and amounts for which your agency was approved. Please review both documents carefully, as your agency may only be reimbursed for the amounts and approved cost categories indicated. As a reminder, under CHRP all positions awarded (or an equal number of veteran officers) must initiate or enhance community policing in accordance with the community policing plan as described within Section 5 of your application. If for any reason your agency finds that your community policing plans have significantly changed from those outlined in your application (e.g., because you received fewer officers than originally requested and thus must alter the scope of your community policing plans), please revise the plan accordingly and submit it to the COPS Office for review and approval. You should also contact the COPS Office if, for any reason, you need to modify your grant award. This includes any reallocation of your awarded positions across the three primary hiring categories (i.e., new hires, rehires of officers laid off pre application, and rehires of officers laid off or scheduled to be laid off post application). As explained at the time of grant application, there are significant reporting requirements on the use of CHRP funds. In addition to quarterly financial and programmatic progress reports submitted to the COPS Office, CHRP grantees are also required to submit quarterly Recovery Act reports within 10 days after the end of each calendar quarter to www.FederalReporting.gov. These Recovery Act reports will be made available to the public on www.Recoverv.eov. All grantees must be registered as authorized users prior to submitting reports to www.FederalReoorting.gov. The registration function on www.FederalRenortina.gov will be available no later than August 26, 2009. Please note that registration with this website also requires users to be registered with the Central Contractor Registration (CCR) and have a Dun Bradstreet Data Universal Numbering System (DUNS) number. Registering with CCR and obtaining a DUNS number take additional processing time, so your agency should take immediate steps to meet these requirements in advance of registration with www.FederalRenortina.eov. For additional information on CCR and DUNS, please refer to the CHRP Grant Owner's Manual at http:/ /www.cons.usdoi.Qov/Default.asn ?Item =2270. Finally, please remember that grantees must retain all sworn officer positions awarded under the CHRP grant for a minimum of 12 months following the 36 -month federal funding period. The retained CHRP- funded position(s) should be added to your law enforcement budget with state and /or local funds, over and above the number of locally- funded positions that would have existed in the absence of the grant. In your CHRP grant application, your agency was required to affirm that it plans to retain the additional officer positions awarded following the expiration of the grant, and to identify the planned sources of retention funding. If, during the life of the grant, you have questions regarding the retention requirement or your retention funding sources, please contact the COPS Office for assistance. Once again, congratulations on your CHRP award. If you have any questions about your grant, please do not hesitate to call the COPS Office Response Center at 800.421.6770. David M. Buchanan Acting Director 11,!!!!:11 1 11 1 .1■ 1 !:.!,:i11114 :11' ,1 Jp,i9 [i pplicant Full Time Officers Funded: IN II 11. Iii 11 I IF' li d ip ReMs Layoffs. IrIIIIIII" it 1 e011',F Post-A catiatkLuttiff =1 4,11' ,,o1I,Iit i'l V3 Amoun W 928,308 1 1 1'1 1 i It ?Ili' utho =7=1 r 7T 011 r s iII I M I 1 1! 1 1 111 1 I t 1 p t: 1 ttt: :t,t t •I I "0' U. S. Department of Justice q.0*.totoitiOxpelented Pollan zrift :7 COPS Hiring Recov.p„ry Program Treasury AccOUnt.SS7Mbi (TAS) 15-09/10=0412 OfP Vendor 916OO1522 Ir 0.1 Law Enforcement Executjve: Chief of Police David W. Haynes X i [iti. 6 11 1 1 1 1 1 ,1 1 ,,,'41111,11itli 6200 ti o de Sauthcenter lisar-a7 tioili t i ir ;111 .11 1:111„d :i liili tIPt TukratiankM9M Te lephone: rii ax: illil I Fax (20' 4,,,,, I ernment ecu .ellVAl .4 ayor Jolt Haggert till ddreis: 6200 Southcenter Boulevard a Alg tilm:1111 Volt.to t!ti;11. ii i' 115 tl V ,rtf, t de: Tukwila, WA 98188 one.. (206aM 1 11 :Il 4 1 IIIbate: Title ial t"IttIttit?, 411 1 11 %1 Ott rttittit,t i ot,ttv t a., AlitItt, chanan:_= -------T--- II 141 ct ector l 11 :!1: 1110., i il$1: ii By signing this Award Document, the grantee agred 'to abic.e by all 16 Grant Terms Conditions on the reverse side of this ti. tr— 4 document_ancLthe-attacrad es: 1 1 t',Itui t I IIIP pag 1111111101 III II IlikiiIIIIIIIPli il,tigli il t 11 q 'i INV II i)YITI of Lawl eanItt-Mitficlirwith the 1l,4Jh j to Ace' RitY 11 0 11 i ,z '1 i NII lidk, d Id 1 h( i Id iii!Iii 1 1 }1111 1 Sign of Government Official winhe Authority to Accept this Grant Award .1: t. .1- 1111 False s:MteMeilis Ord W 1s rTfiTide in co j I tI III il I g4ints may re...41 7: 111,1 a rTti# ri s o tt k n -l= ent, debtapn participWeg irrlateM grants or contrac Art r' my i available WlaNv nderal J 1' rm i l y liiiII'itt,,I;Itt it pi k t111:11 1: I ii,41 1 11 ilI 1 :ttlt o ot t -ti „0'131 11111 11 1154111.1 Date ***aaannoro TUKWILA POLICE DEPARTMENT COPS HIRING GRANT TERMS AND CONDITIONS U. S. Depatlntent of Justice Office of Community Oriented Policing Services COPS Hiring Recovery Program Grant Terms and Conditions By signing the Award Document to accept this COPS Hiring Recovery Program (CHRP) grant, the grantee agrees to abide by the following grant terms and conditions: 1. The grantee agrees to comply with the terms and conditions in this COPS Hiring Recovery Program Grant Owner's Manual; COPS statute (42 U.S.C. 3796dd, et seq.); 28 C.F.R. Part 66 or 28 C.F.R. Part 70 as applicable (governing administrative requirements for grants and cooperative agreements); 2 C.F.R. Part 225 (OMB Circular A -87), 2 C.F.R. Part 220 (OMB Circular A -21), 2 C.F.R. Part 230 (OMB Circular A -122) and 48 C.F.R. Part 31.000 et seq. (FAR 31.2) as applicable (governing cost principles); OMB Circular A- 133 (governing audits); American Recovery and Reinvestment Act (Recovery Act) of 2009, P.L.111 -5; representations made in the COPS Hiring Recovery Program grant application; and all other applicable program requirements, laws, orders, regulations, or circulars. 2. The grantee agrees to comply with the Assurances and Certifications forms that were submitted as part of its COPS Hiring Recovery Program application. 3. The funding under this project is for the payment of approved full -time entry -level sworn officer salaries and fringe benefits over three years (for a total of 36 months of funding) for new or rehired additional, career law enforcement officer positions, hired on or after the award start date. The Financial Clearance Memorandum included in your award packet specifies the costs that the grantee is allowed to fund with your CHRP award. It will also describe any costs which have been disallowed after review of your proposed budget. The grantee may not use CHRP funds for anything not identified as allowable in the Financial Clearance Memorandum. 4. CHRP grant funds may not be used to replace state or local funds (or, for tribal grantees, Bureau of Indian Affairs funds) that would, in the absence of federal aid, be made available for hiring and /or rehiring full -time career law enforcement officer positions. 5. At the time of grant application, the grantee committed to retaining all CHRP officer positions awarded with state and /or local funds for a minimum of 12 months at the conclusion of 36 months of federal funding for each position, over and above the number of locally- funded positions that would have existed in the absence of the grant. You cannot satisfy the retention requirement by using CHRP positions to fill vacancies from attrition. 6. The grantee may request an extension of the grant award period to receive additional time to implement the grant program. Such extensions do not provide additional funding. Only those grantees that can provide a reasonable justification for delays will be granted no -cost extensions. Reasonable justifications may include delays in hiring COPS funded positions, officer tumover, or other circumstances that interrupt the 36 -month grant funding period. An extension allows the grantee to compensate for such delays by providing additional time to complete the full 36 months of funding for each position awarded. Extension reauests must be received prior to the end date of the award. as extension requests received after an award has expired will be approved only under very limited circumstances. 7. During the CHRP grant award period, it may become necessary for an agency to modify its CHRP grant award due to changes in an agency's fiscal or law enforcement situation. For instance, modification requests should be submitted to the COPS Office when an agency determines that it will need to shift officer positions awarded in one hiring category into a different hiring category or reduce the total number of positions awarded. Grant modifications under CHRP are evaluated on a case -by -case basis. All modification requests must be approved, in writing, by the COPS Office prior to their implementation. En addition, please be aware that the COPS Office will not approve any modification request that results in an increase of federal funds. 8. The COPS Office may conduct monitoring or sponsor national evaluations of the COPS Hiring Recovery Program. The grantee agrees to cooperate with the monitors and evaluators. 9. To assist the COPS Office in the monitoring of your award, the grantee agrees to submit quarterly programmatic progress reports and quarterly financial reports in addition to any reports required by the Recovery Act. The grantee also agrees to submit all requested reports in a timely manner. 10. The COPS Office performs various functions to ensure compliance with all grant requirements, to assess the implementation of community policing in awarded jurisdictions, and to provide technical assistance to grantees. Grant monitoring activities are routine during the grant period and may occur up to three years following the official closure of the grant award. These functions, and others, often require the production of grant related documentation and other materials. As a COPS CHRP grantee, you agree to cooperate with any such requests for information. 11. The grantee agrees to comply with the federal regulations pertaining to the development and implementation of an Equal Employment Opportunity Plan (28 C.F.R. Part 42 subpart E). For assistance, grantees should consult the Office of Justice Programs, Office for Civil Rights website at www.oio.usdoi.eov /about /ocr /ecoo.htm. 12. The grantee agrees to complete and keep on file, as appropriate, a Bureau of Citizenship and Immigration Services Employment Eligibility Verification Form (1 -9). This form is to be used by recipients of federal funds to verify that persons are eligible to work in the United States. 13. All newly hired, additional officers (or an equal number of redeployed veteran officers) funded under CHRP must engage in community policing activities. Community policing activities to be initiated or enhanced by the grantee were identified and described in your CHRP grant application, with reference to each of the following elements of community policing: a) community Page 1 of 3 U. S. Department of Justice Office of Community Oriented Policing Services COPS Hiring Recovery Program Grant Terms and Conditions partnerships and support; b) related governmental and community initiatives that complement the grantee's proposed use of CHRP funding; and c) how the grantee will use the funds to reorient its mission or enhance its commitment to community policing. 14. Grantees that provide law enforcement services to another jurisdiction through a contract must ensure that officers funded under this CHRP grant do not service the other jurisdiction, but will only be involved in activities or perform services that exclusively benefit the grantee's own jurisdiction. Grantees cannot use CHRP funds to pay for a contract to receive law enforcement services from another agency. 15. False statements or claims made in connection with COPS grants may result in fines, imprisonment, or debarment from participating in federal grants or contracts, and/or any other remedy available by law. 16. The grantee understands that the COPS Hiring Recovery Program is funded through the American Recovery and Reinvestment Act (Recovery Act) of 2009 and agrees to comply with the extensive accountability and transparency requirements on the use of Recovery Act funds: (A) Recovery Act Transactions Listed in Schedule of Expenditures of Federal Awards and Recipient Responsibilities for Informine Subrecinients (1). To maximize the transparency and accountability of funds authorized under the American Recovery and Reinvestment Act of 2009 (Public Law 111 -5) (Recovery Act) as required by Congress and in accordance with 28 C.F.R. 70 "Uniform Administrative Requirements for Grants and Agreements for Institutions of Higher Education, Hospitals and Other Non Profit Organizations" and 28 C.F.R. 66 "Uniform Administrative Requirements for Grants and Agreements for State and Local Governments," the recipient agrees to maintain records that identify adequately the source and application of Recovery Act funds. (2) For a recipient covered by the Single Audit Act Amendments of 1996 and OMB Circular A -133, "Audits of States, Local Governments, and Non Profit Organizations," the recipient agrees to separately identify the expenditures for federal awards under the Recovery Act on the Schedule of Expenditures of Federal Awards (SEFA) and the Data Collection Form (SF -SAC) required by OMB Circular A -133. This shall be accomplished by identifying expenditures for federal awards made under the Recovery Act separately on the SEFA, and as separate rows under Item 9 of Part III on the SF -SAC by CFDA number, and inclusion of the prefix "ARRA in identifying the name of the federal program on the SEFA and as the first characters in Item 9d of Part III on the SF -SAC. (3) The recipient agrees to separately identify to each sub recipient (if any) and document at the time of sub -award and at the time of disbursement of funds, the federal award number, CFDA number, and amount of Recovery Act funds. When a recipient awards Recovery Act funds for an existing program, the information furnished to sub recipients shall distinguish the sub awards of incremental Recovery Act funds from regular sub awards under the existing program. (4) The recipient agrees to require their sub recipients (if any) to include on their SEFA information to specifically identify Recovery Act funding similar to the requirements for the recipient SEFA described above. This information is needed to allow the recipient to properly monitor sub recipient expenditure of Recovery Act funds as well as oversight by the Department of Justice, Office of the Inspector General and Government Accountability Office. (B) Recipient Reports and Central Contractor Registration (1) The recipient agrees to complete projects or activities which are funded under the Recovery Act and to report on use of Recovery Act funds provided through this award. Information from these reports will be made available to the public. (2) The reports are due no later than ten calendar days after each calendar quarter in which the recipient receives the assistance award funded in whole or in part by the Recovery Act. (3) The recipient and their first -tier recipients (if any) must maintain current registrations in the Central Contractor Registration (www.ccr.gov) at all times during which they have active federal awards funded with Recovery Act funds. A Dun and Bradstreet Data Universal Numbering System (DUNS) Number (www.dnb.com) is one of the requirements for registration in the Central Contractor Registration. (4) The recipient shall report the information described in section 1512(c) of the Recovery Act using the reporting instructions and data elements that will be provided online at www.FederalReporting.gov and ensure that any information that is pre filled is corrected or updated as needed. (C) Data Elements of Recipient Reports In accordance with section 1512(c) of the Recovery Act, the recipient agrees that not later than 10 days after the end of each calendar quarter, each recipient that received Recovery Act funds from a federal agency shall submit a report to that agency that contains (1) the total amount of recovery funds received from that agency; (2) the amount of recovery funds received that were expended or obligated to projects or activities; and (3) a detailed list of all projects or activities for which recovery funds were expended or obligated, including (a) the name of the project or activity; (b) a description of the project or activity; Page 2 of 3 U. S. Department of Justice Office of Community Oriented Policing Services COPS Hiring Recovery Program Grant Terms and Conditions (c) an evaluation of the completion status of the project or activity; (d) an estimate of the number of jobs created and the number of jobs retained by the project or activity; and (e) for infrastructure investments made by state and local governments, the purpose, total cost, and rationale of the agency for funding the infrastructure investment with funds made available under this Act, and name of the person to contact at the agency if there are concerns with the infrastructure investment. (4) Detailed information on subcontracts or subgrants (if any) awarded by the recipient to include the data elements required to comply with the Federal Funding Accountability and Transparency Act of 2006 (Public Law 109 -282), allowing aggregate reporting on awards below $25,000 or to individuals, as prescribed by the Director of the Office of Management and Budget. These reports are in addition to other financial and programmatic reports required by the COPS Office. (D) Access to Records and Interviews The recipient agrees that the Department of Justice (DOJ) and its representatives (including COPS and the Office of the Inspector General (OIG)) and the Government Accountability Office (GAO) shall have access to and the right to examine all records (including, but not limited to, books, papers, and documents) related to this Recovery Act award. The recipient also agrees that DOJ and the GAO are authorized to interview any officer or employee of the recipient regarding transactions related to this Recovery Act award. (E) Reporting Potential Fraud. Waste. and Abuse. and Similar Misconduct The recipient agrees to promptly refer to the Office of the Inspector General (OIG) any credible evidence that a principal, employee, agent, contractor, sub grantee, subcontractor, or other person has submitted a false claim under the False Claims Act or has committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar misconduct involving Recovery Act funds. The OIG may be contacted at OIG.hotline(usdoi.gov. www. usdoj.gov /oig/FOIA/hotline.htm, and 800.869.4499. (F) Protecting State and Local Government and Contractor Whistleblowers The recipient agrees that the Recovery Act provides certain protections against reprisals for employees of non federal employers (state and local governments or private contractors) who disclose information to federal officials reasonably believed to be evidence of gross management, gross waste, substantial and specific danger to public health or safety, abuse of authority, or violations of law related to contracts or grants using Recovery Act funds. (G) Separate Tracking and Reporting of Recovery Act Funds and Outcomes The recipient agrees to maintain accounting systems and records that adequately track, account for, and report on all funds from this Recovery Act award (including officers hired, salaries and fringe benefits paid, and the number of jobs created and jobs preserved) separately from all other funds (including other COPS and federal grants awarded for the same or similar purposes). (H) Additional Reouirements and Guidance The recipient agrees to comply with any modifications or additional requirements that may be imposed by law and future COPS (including government -wide) guidance and clarifications of Recovery Act requirements. Page 3 of 3 TUKWILA POLICE DEPARTMENT COPS HIRING GRANT FUNDING MEMORANDUMS 1100 Vermont Avenue, NW Washington, DC 20530 Memorandum To: Chief of Police David W. Haynes Tukwila Police Department Total Number of Full Time Officers Funded 3 New Hires: 3 Rehires- Pre Application Layoffs: 0 Rehires- Post Application Layoffs: 0 Budget Category Full Time Officer Salary Full Time Officer Fringe Benefits Officer Salary and Fringe Benefits for Three Years $928,308.00 Total CHRP Funding for 3 Officers Total CHRP Funding for 3 Officers Cleared Date: 6/29/2009 REPRINT U. S. Department of Justice Community Oriented Policing Services Grants Administration Division COPS Hiring Recovery Program From: Andrew A. Dorr, Assistant Director for Grants Administration Re: COPS Hiring Recovery Program Financial Clearance Memo OJP Vendor 916001522 ORI WA01723 DUNS 010207504 Proposed Budget Approved Budget $577,161.00 $577,161.00 $351,147.00 $351,147.00 Costs Per Officer: $309,436.00 $928,308.00 $928,308.00 $928,308.00 Federal Share: Adjustments Disallowed /Adjusted Reasons /Comments $0.00 $0.00 0.0 0 $0.00 $928,308.00 Grant 2009RKWX0885 Total Cost: $928,308.00 Overall Comments: A financial analysis of budgeted costs has been completed, and this Financial Clearance Memorandum reflects the amount of COPS Hiring Recovery Program funds awarded to your agency for officer salaries and approved benefits. Please note that the salary and benefit costs requested in your original application may have been updated or corrected from the original version submitted to COPS. You should carefully review your Final Funding Memo (FFM), which is enclosed in your award package. The FFM contains the final officer salary and fringe benefit categories and amounts for which your agency was approved. You will note that some costs may have been adjusted or removed. Your agency may only be reimbursed for the approved cost categories that are documented within the FFM, up to the amounts specified in this Financial Clearance Memorandum. 1100 Vermont Avenue, NW Washington, DC. 20530 MEMORANDUM To: From: Re: U.S. Department of Justice Community Oriented Policing Services (COPS) Grants Administration Division COPS Hiring Recovery Program Chief of Police David Haynes Tukwila Police Department Andrew A. Dorr, Assistant Director for Grants Administration Social Security: $3643.00 Exempt: 0 Fixed Rate: 0 Medicare: $852.00 Exempt: 0 Fixed Rate: 0 Health Insurance: $23650.00 COPS Hiring Recovery Program (CHRP) Final Funding Memorandum Revised on August 5, 2009 The COPS Office has completed the financial analysis of your agency's budgeted costs. This Final Funding Memorandum (FFM) reflects your agency's final approved officer salary and fringe benefit categories and approved salary and benefits amounts. Please note that the salary and benefit costs requested in your original application may have been updated or corrected from the original version submitted to COPS based on communication with your agency. Therefore, you should carefully review this FFM, as your agency will only be reimbursed for the approved cost categories that are shown within this document. OJP Vendor 916001522 ORI WA01723 Grant 2009RKWX0885 DUNS 010207504 Full -Time Sworn Officer Information Current First Year Entry -Level Base Salary for One Sworn Officer Position: $58752.00 Fringe Benefits Cost Additional Information Life Insurance: $120.00 Vacation: $0.00 Number of Hours Annually: 96 Sick Leave: $0.00 Number of Hours Annually: 96 Retirement: $3173.00 Worker's Comp: $400.00 Exempt: 0 Unemployment Ins: $0.00 Exempt: 1 Other: Holiday Pay $1807.00 Describe: Year one, only 6 months of holiday pay Other: Describe: Other: Describe: Total Current First Year Entry -Level Benefits for One Sworn Officer Position $33645.00 Total Yearl Salary Total Year 1 Benefits $92397.00 Total Year 2 entry -level salary for one sworn officer position: $64008.00 Total Year 2 entry -level benefits for one sworn officer position: $39855.00 Total Year 3 entry -level salary for one sworn officer position: $69627.00 Total Year 3 entry -level benefits for one sworn officer position: $43549.00 TUKWILA POLICE DEPARTMENT COPS HIRING GRANT BUDGET City Of Tukwila Budge Workshee COPS Grant for three new hires for 36 months 0 202 w� n..... r 249,89 136,215 229,444 143,041 37,572 1 7,500 3,500 900 1,00 20,2 553,5 011 210,429 128,8 010.: 192,7 90,128 24,000 175,0 8,000 30,000 4,500 1,00 25,00 Expend Sergeant Wages Benefits' 1 Profession Officer Wages Benefits"' 12 p a trol platform) 3 Work Stations mall office) Police Vehicle 3 O &M Depreciation Furniture (mall office) 1 3 3 Equip New Uniforms /Equipment 3 Quartermaster meat 3 Bicycles and a g Supplies 3 Training Office Communications a ons bike school /POP) Overtime 3 Estimated expenditures 3 officers for 36 months 3 265,0 Grant revenue 288,4 Amount to be funded by City iv April 1, 2010 one position filled Sergeant hired p conducted for everts, and patrol rifles i Three months commitment for Serg traffic January 1, 2010 ounds and Professional testing aid kits, backgr handguns, handcuffs, Hire date rill, 2010 job o ffers are extended and tasers, Page 1 of 1 isi Hire date April four j as ballistic vests, Based on historical data, ent such v Includes uniforms and basic equipment 2,500 500 3,675 1,90 1,00 40,500 419,3 30,0 2,750 600 3,850 2,000 1,00 41,75 447,6 315,644 344,16 103,730 $.10 ,443 30,000 2,500 3,000 700 4,050 2,100 1,00 43,80 477,5 Dated August 31,20M 250 58 338 175 83 3,650 44,62 3,427 44,627 o 882,5 535,8 24,000 175,0 100,500 4,50 1,00 25,00 8,500 9,358 15,4 7,07 4,08 149,9 1,942, 928,308 1,0'14,444 TUKWILA POLICE DEPARTMENT COPS HIRING GRANT COMMUNITY ORIENTED POLICING PROPOSAL NEW HIRES COMMUNITY ORIENTED POLICING PROPOSAL —NEW HIRES We propose adding eight new positions —one commander, one sergeant, five officers, and one traffic officer to the Police Department to maintain and enhance community oriented policing in Tukwila. All of these positions are part of the Police Department's strategic plan to address law enforcement issues in the community. The positions were requested in the 2009/2010 proposed biennial budget; however, local funding was not available and the positions were not approved at that time. City of Tukwila The city of Tukwila is very unique. Our resident population is just under 18,000, our daytime population hovers at 150,000, and our crime rate is comparable nationally to a city with 86,000 residents. Tukwila is the host of the largest shopping mall in the Pacific Northwest, two major interstates intersect in Tukwila, we border Seattle to our north, and SeaTac International Airport sits to our south, over 50% of Tukwila households live in multi family units, we have the 2nd highest poverty rate for cities in King County, and there are over 62 different languages spoken in our school district. In such a diverse and challenging environment, community oriented policing has become a necessary philosophy within our department and city. Officers throughout our department are regularly engaged in partnerships and problem solving. Our mission, drafted by the members of the department, "is to improve the quality of life for all through community partnerships and problem solving to promote safe, secure neighborhoods." Community Oriented Policing Programs Community Oriented Policing is our day -to -day philosophy; however, to enhance partnering and problem solving we have implemented several programs, formed and chair action committees, and partner with many community based groups. Tukwila has had an active Crime Free Rental Housing program for more than 10 years. This 3 -part program includes training for rental owners /managers, CPTED inspections for all participating properties and crime prevention information for residents. The goal of this program is to open communications and encourage cooperation between rental management and the police department. The city is an active participant in National Night Out Against Crime. In this city of under 18,000 in population and only 8.5 square miles, it is not unusual to have 20 or more NOAC events on the first Tuesday in August. Block watch groups are provided training on crime prevention and how to most effectively partner with the police to reduce criminal activity in their neighborhoods. Page 1 of 5 As a part of the strong value the Tukwila Police Department puts on community outreach, a Citizen's Police Academy is offered twice a year. This program allows citizens to see inside the Tukwila Police Department and understand what officers do on a regular basis. The Community Oriented Citizens Advisory Board includes citizen, business, school board, and student representation that collaborate directly with the Police Chief on community issues and problems. A police representative chairs the Hot Spots team with a mission to addresses quality of life issues in the community using a focused multi- department approach. Command staff, patrol officers, crime prevention, and non commissioned employees cooperate with city administration, fire personnel, planning, code enforcement, and legal staff to identify problem areas in the city and develop and implement solutions. Representatives from the Police Department regularly meet with citizens and businesses from the Tukwila International Boulevard Action Committee, Citizens without borders, school district, the Tukwila Apartment Managers and Owners, and the East African Community Council in order to work together to address community problems. In order to maintain and enhance these efforts we are requesting COPS funding. We are committed to cover all ancillary costs during and all expenses for a minimum of one year after the grant period for the positions authorized. Maintaining and Enhancing COP The Tukwila Police Department is staffed with 68 full time commissioned employees and 14 civilian employees. There are two divisions in the police department, Investigate Services Division (ISD) and Patrol. An assistant chief oversees each of the divisions. Patrol has two commanders that manage the patrol operations. A records manager and a commander manage ISD. The commander oversees the Major Crimes Unit, Tukwila Anti -Crime Team, and the Crime Prevention Resource Team (CPRT). Crime Prevention Resource Commander We are proposing creating a new commander position that would oversee CPRT. A sergeant, school resource officer, crime prevention officer, training officer, accreditation officer, and community policing coordinator work on the CPRT. This team supports many of the community programs mentioned earlier. A commander in this position would give us the administrative oversight to ensure that we continue and enhance the existing programs as well as develop new programs, partnerships, and problem solving strategies that continue to define us as a community oriented policing department. One example of an area of focus for this commander is that of building relationships and developing policing strategies for our diverse population. Remade in America ranked the Page 2 of 5 Tukwila School District the #1 Most Diverse District in the nation from statistics (2006) they obtained from the U.S. Department of Education. Another area of oversight and development is working with the community, other city departments, private entities, and government agencies in preparation for natural or man made disasters partnerships being a key component. Currently this responsibility is delegated on an as need basis to one of the commanders dependant on work load or not met at all. The creation of this new position will also allow the current ISD commander the ability to focus on managing and directing the MCU and TAC team. These two units investigate felony crimes such as homicides, robberies, narcotic violations, and sexual assaults on children. The city is willing to pay the difference between the entry level salary and benefit funding provided by the grant and the rank of commander as well as all the ancillary cost associated with this position. Four sergeants and 32 patrol officers work in the Patrol Division. Staffing levels provide five officers and a sergeant at any given time. The city is geographically divided into five patrol districts as shown to the right. The T -3 urban district has over 1,200 businesses and 50 restaurants covering over 14 million square feet. It includes Westfield Shopping mall, the largest mall in the Pacific Northwest. This mall draws over 11,000,000 customers per year. On average 100,000 persons visit our urban center each day. This districts density and retail has significantly expanded over the years and especially in 2007 and 2008 with new developments and the Westfield expansion of 400,000 square feet and 75 new retail stores. Our staffing levels however have remained unchanged, as there have been insufficient revenues to fund new positions. Tukwila Urban District COP Team Page 3 of 5 The T -3 district accounts for 34% of our calls for service between 11:00 AM and 11:00 PM on any given day. Officers take 37% of all cases citywide in the T -3. Due to this level of activity officers are pulled from other residential, commercial, and retail areas. Only 25% of the time do we have more than five patrol officers working; therefore, three patrol officers service four districts while two officers service the T -3. Our goal of this proposal is to provide adequate resources for the T -3 district while improving service levels and COP efforts in the other districts wherein are located residents, business owners, visitors, and government entities. If awarded funds we will implement a new program by creating the Tukwila Urban District COP team. The team, a sergeant and five officers, all new positions, will work within the T -3 district during peak hours. They will be responsible for reduction of crime and increasing public safety by developing partnerships, problem solving, and assisting patrol. By responding to calls for service, reporting, and conducting initial investigations within the T -3, patrol staff can stay in the other districts. Significant benefits will be realized in both the T -3 and the other patrol districts by enabling us to maintain and enhance our COP efforts throughout the city. Westfield Mall In a twelve -month period from fall of 2007 to fall of 2008 we had three shootings (two homicides) at Westfield Shopping Mall. Additionally, we have experience increase gang activity and disturbances on the property. Citywide we experienced a 350% increase in murders in 2008. Both renters of retail space and visitors have expressed concern for general safety at the mall. The mall and police department have shared overtime costs for officers to patrol the mall on foot for years. Since November of 2008 we have doubled and at times tripled the number of hours in an effort to increase public safety at the mall; however, this increase in expenditures cannot be sustained by the city indefinitely. A Tukwila Urban District COP team would help to provide the resources needed at the mall as well as the larger urban district. Crime reduction efforts will be made by not only an increase in sustainable police presence but also through dedicated problem solving and partnerships. Westfield mall has provided office space at no cost to the city for the Urban District COP team. We previously staffed an office space at the mall with a crime prevention officer. Due to our volume of calls for service we dissolved that position and closed the office. A new office space is now open and available for this team to utilize. City Wide Our patrol division is a key component in our community oriented policing philosophy. Response times have increased; proactive and directed enforcement and random patrols have suffered; and building partnerships and problem solving has been limited due to the demand for officers in the T -3. By deploying this new team in the T -3, our patrol officers will have more time in their patrol districts. Time in their districts equates to more neighborhood patrols and partnership development with businesses and citizen groups. Many of our citizens have asked, "Where are the police The answer has been that they are reacting and responding to crimes and calls for service in our urban district rather than patrolling our residential neighborhoods. Page 4 of 5 Tukwila Traffic Officer The department recently reduced our traffic positions from four to three officers in order to create an unfunded and critically needed sergeants position. This has left our traffic unit short. Our traffic officers not only conduct traffic enforcement in areas of high traffic violations and investigate traffic collisions, but they also have each "adopted" one of our elementary schools within our school district. The officers work in partnership with each of these schools throughout the school year on parking issues, traffic safety, and other public safety issues as they arise. Our School Resource Officer, fully funded by the city, is dedicated to the High School and Middle School and is unable to dedicate any time to the elementary schools. By utilizing our traffic officers, we have developed partnerships that have furthered our objectives of community oriented policing and increased safety for the children that attend our schools. Funding of this new position would benefit the city as a whole in dealing with traffic problems as well as give us the needed resources to continue our "adopt a school" program. Conclusion The Tukwila Police Department is deeply involved in and committed to community oriented policing. It is integrated into our policing philosophy and practice. We propose adding eight new positions to the Tukwila Police Department. A Crime Prevention Resource Unit Commander, a six person Tukwila Urban District COP team, and one traffic officer as full -time employees to the Police Department. If awarded these positions the department will create new jobs, and maintain and enhance community oriented policing initiatives within the city. Notes: Total amount requested from Feds is 2.4 million over the three year award period. The city will expend about $500,000 to cover the difference in salaries and ancillary costs (vehicles, uniforms, equipment) during the award period. This does not include the cost to train these officers. The city is committed to cover the entire cost during year four. Page 5 of 5 Records Manager r# 1 t Evidence Records Techn Supervi r t Police Chief Investigative Services nvesti C h S Records Clerk t Sergeant (Crime prevention CM (Major Resource Team) Comm. Coordinato SRO Accred. Training Chief of Police A d m inistrativ e Secretary Comman g (Major Crimes) R Clerk i Detectives (4) Dv 4 Sergeant (Tac Team) a Tac Team SRO VNet Detective 4 Community Oriented Policing Citizens Advisory Boar Sergea Traffic 1 Comman Patrol TSO (Non Patrol) t Officers (3 +1) lice Chief Assistan t Police Patrol Services Officers icer 5) Sergeant Officers (8) S Command Patrol police Informa Analyst Officers R-9 Officer Sergeant Officers (8) Sergeant Officers (1) R -9 Officer (1) TUKWILA POLICE DEPARTMENT COPS HIRING GRANT APPLICATION Application for Federal Assistance SF-424 1. Type of Submission: Preapplication New Application 0 Continuation Changed /Corrected Application 0 Revision 3. Date Received 3/30/2009 ci 5a. Federal Entity Identifier: 5a. Federal Award Identifier: State Use Only: 6. Date Received by State: 7. State Application Identifier: 8. APPLICANT INFORMATION: a. Legal Name: Tukwila Police Department 4. Applicant Identifier: d. Address: WA01723 b. Employer/Taxpayer Identification Number (ElN/TIN): 916001519 Street 1: 6200 Southcenter Blvd Street 2: City: Tukwila County: State: WA Province: Country: Zip Postal Code: 98188 e. Organizational Unit: Department Name: Police Department Version 02 OMB Number: 4040 -0004 Expiration Date: 01/31/2009 2. Type of Application: If Revision, select appropriate letter(s) c. Organizational DUNS: 010207504 Division Name: Other (Specifty) f. Name and contact information of person to be contacted on matters involving this application: Prefix: First Name: Michael Middle Name: Last Name: Villa Suffix: Title: Assistant Chief of Police Organizational Affiliation: Manager Telephone Number: 2064331815 Fax Number: 2064337197 Email: mvilla @ci.tukwila.wa.us Application for Federal Assistance SF-424 Version 02 9. Type of Applicant 1: Select Applicant Type: Type of Applicant 2: Select Applicant Type: Type of Applicant 3: Select Applicant Type: Other (Specify): 10 Name of Federal Agency: 11. Catalog of Federal Domestic Assistance Number: CFDA 16.710 CFDA Title: Public Safety Partnership And Community Policing Grants 12 Funding Opportunity Number: COPS -CHRP- 2009 -1 Title: CHRP 13. Competition Identification Number: Title: COPS Hiring Recovery Program 14. Areas Affected by Project (Cities, Counties, States, etc.): City of Tukwila, WA Office of Community Oriented Policing Services 15. Descriptive Title of Applicant's Project: Continue and Increase Community Oriented Policing in Tukwila by Hiring New Officers Application for Federal Assistance SF-424 16. Congressional Districts Of: a. Applicant: 7, 11 17. Proposed Project: a. Start Date: 7/1/2009 18. Estimated Funding a. Federal 2475488 b. Applicant c. State d. Local e. Other f. Program Income g. TOTAL 2475488 19. Is Application Subject to Review By State Under Executive Order 12372 Process? a. This application was made available to the State under the Executive Order 12372 Process for review on LI b. Program is subject to E.O. 12372 but has not been selected by the State for review. c. Program is not covered by E. O. 12372 20. Is the Applicant Delinquent On Any Federal Debt? (If "Yes provide explanation.) Yes No I AGREE b. Program /Project: 7, 11 b. End Date: 6/30/2012 Version 02 21. By signing this application, I certify (1) to the statements contained in the list of certifications and (2) that the statements herein are true, complete and accurate to the best of my knowledge. I also provide the required assurances and agree to comply with any resulting terms if I accept an award. I am aware that any false, fictitious, or fraudulent statements or claims may subject me to criminal, civil, or administrative penalties. (U. S. Code, Title 218, Section 1001) By clicking this box and typing my name below, I also certify that I have been legally and officially authorized by the appropriate governing body to submit this application and act on behalf of the grant applicant entity. I certify that I have read, understand, and agree, if awarded, to abide by all of the applicable grant compliance terms and conditions as outlined in the COPS Application Guide, the COPS Grant Owner's Manual, assurances, certifications and all other applicable program regulations, laws, orders, or circulars. In addition, I certify that the information provided on this form and any attached forms is true and accurate to the best of my knowledge. I understand that false statements or claims made in connection with COPS programs may result in fines, imprisonment, debarment from participating in federal grants, cooperative agreements, or contracts, and /or any other remedy available by law to the federal govemment. The certifications and assurances as well as grant terms and conditions can be reviewed at www.cops.usdoj Authorized Representative: Prefix: First Name: Michael Middle Name: Last Name: Villa Suffix: Title: Assistant Chief of Police Telephone Number: 2064331815 Fax Number: 2064337197 Email: mvilla @ci.tukwila.wa.us Signature (Typed Name) of Authorized Representative: Micheal Villa Date Signed: 4/6/2009 Application for Federal Assistance SF-424 Version 02 Applicant Federal Debt Delinquency Explanation The following should contain an explanation if the Applicant organization is delinquent of any Federal Debt. Tukwila Police Department OMB Number: 1103 -0098 Expiration Date: 09/30/2009 WA01723 COPS Hiring Recovery Program (CHRP) Application COPS Application Attachment to SF -424 The COPS Hiring Recovery Program (CHRP) is a competitive grant program that provides funding directly to law enforcement agencies having primary law enforcement authority to create and preserve jobs and to increase their community policing capacity and crime- prevention efforts. CHRP funding is available to hire full -time career law enforcement officers. There is no local matching requirement, but grant funding will be based on your agency's current entry -level salaries and benefits for sworn officer positions. Any additional costs for higher salaries and benefits for positions hired under the CHRP grant must be paid for by the grantee agency. In preparing your agency's grant application, please be advised that grantees are prohibited from reducing state, local, or tribal funding for sworn officer positions as a direct result of applying for and/or receiving this CHRP grant. Instead, this program is intended to supplement the amount of state, local, or tribal funding that your agency would otherwise be able to budget for sworn officer positions. In addition, at the conclusion of federal funding, grantees must retain all sworn officer positions awarded under the CHRP grant. The retained CHRP funded positions should be added to your agency's law enforcement budget with state and/or local funds, over and above the number of locally funded sworn officer positions that would have existed in the absence of the grant. To the extent possible, all data should come from a publicly verifiable source, and documentation may be requested by the COPS Office. This information will be used to evaluate your jurisdiction's need for federal assistance to address its public safety needs and to preserve and create jobs. SECTION 1: EXECUTIVE INFORMATION Note: Listing individuals without ultimate programmatic and financial authority for the grant could delay the review of your application, or remove your application from consideration. A. Applicant ORI Number: WA01723 B. Applicant DUNS Number: 010207504 A Data Universal Numbering System (DUNS) number is required. A DUNS number is a unique nine -digit sequence recognized as the universal standard for identifying and keeping track of entities receiving federal funds. For more information about how to obtain a DUNS number, please refer to the How to Apply section of the COPS Application Guide. C. Central Contractor Registration (CCR) All applicants are required to maintain current registrations in the Central Contractor Registration (CCR) database. The CCR database is the repository for standard information about federal financial assistance applicants, recipients, and sub recipients. For more information about how to register with the CCR, please refer to the How to Apply section of the COPS Application Guide. Please note that applicants must update or renew their CCR at least once per year to maintain an active status. Does your agency have an active registration with the Central Contractor Registry? Yes is No If no, will your agency agree to have an active registration with the Central Contractor Registry before any COPS grant funding is awarded? Yes No D. GNIS ID: 2412106 Please enter your Geographic Names Information System (GNIS) Identification Number. This is a unique ID assigned to all geographic entities by the U.S. Geological Survey. To look up your GNIS Feature ID, please go to the website: http: /.geonames.usgs.gov /domestic /index.html. For more information about how to obtain a GNIS number, please refer to the How to Apply section of the CHRP Application Guide. E. Law Enforcement Executive/Program Official Information: For Law Enforcement Agencies: Enter the law enforcement executive's name and contact information. This is the highest ranking law enforcement official within your jurisdiction (e.g., Chief of Police, Sheriff, or equivalent). Title: Chief of Police First Name: David MI: W Last Name: Haynes Suffix: Agency Name: Tukwila Police Department Street Address 1: 6200 Southcenter Boulevard Street Address 2: City: Tukwila State: WA Zip: 98188 Telephone: 2064331812 Fax: 2064337197 Email: dhaynes @ci.tukwila.wa.us Type of Agency: Police F. Government Executive/Financial Official Information: For Government Agencies: Enter the government executive's name and contact information. This is the highest ranking official within your jurisdiction (e.g., Mayor, City Administrator, Tribal Chairman, or equivalent). Title: Mayor First Name: Jim MI: Last Name: Haggerton Suffix: Agency Name: City of Tukwila Street Address 1: 6200 Southcenter Boulevard Street Address 2: City: Tukwila State: WA Zip: 98188 Telephone: 2064331805 Fax: 2064331833 Email: mayor @ci.tukwila.wa.us Type of Agency: City SECTION 2: GENERAL AGENCY INFORMATION A. General Applicant Information Department of Transportation WA01723 Enter your jurisdiction's Cognizant Federal Agency. A Cognizant Federal Agency, generally, is the federal agency from which your jurisdiction receives the most federal funding. Your Cognizant Federal Agency also may have been previously designated by the Office of Management and Budget. 2. Fiscal Year: 1/1/2009 to 12/31/2009 (mo /day /yr) Enter your jurisdiction's fiscal year. 3. Jurisdictional population as of the 2000 U.S. Census: Check here if the jurisdictional population is not represented by U.S. Census figures (e.g., colleges, special agencies, school police departments, etc.). (If checked, skip Question 4 and go to Question 5) 4. Enter the total jurisdictional population as of the 2007 Census Estimate. The Census Estimate can be looked up in the American FactFinder at http: //FactFinder.census.gov. El 17230 5. If the jurisdictional population is not represented by U.S. Census figures, please indicate the size of the population in 2007: Please indicate the source of this estimate: 17181 6. Do officers have primary law enforcement authority for this entire jurisdictional population? [An agency with primary law enforcement authority is defined as the first responder to calls for service, and has ultimate and final responsibility for the prevention, detection, and/or investigation of crime within its jurisdiction.] Yes No a) If NO, what is the actual population for which your department has primary law enforcement authority? For example, your service population may be the 2007 Census Estimate minus the population of the incorporated towns and cities that have their own police departments within your geographic boundaries. B. Law Enforcement Agency Information 1. Enter the Current Fiscal Year Budgeted Sworn Force Strength: Full -time: 68 Part-time: 0 The budgeted number of sworn officer positions is the number of sworn positions your agency has funded within its budget, including state, Bureau of Indian Affairs, and locally funded vacancies. Do not include unfunded vacancies or unpaid /reserve officers. WA01723 2. Enter the Actual Sworn Force Strength as of the Date of This Application: Full -time: 67 Part-time: 0 The actual number of sworn officer positions is the actual number of sworn positions employed by your agency as of the date of this application. Do not include funded but currently vacant positions or unpaid positions. SECTION 3: CHRP PROGRAM REQUEST WA01723 Your agency may apply for COPS funds to use on or after the official grant award start date to hire new, additional officer positions (including filling existing unfunded vacancies) or rehire officers who have already been laid off, or are currently scheduled to be laid off on a future date, as a result of state, local or tribal budget reductions. Please base your application request on your agency's current anticipated needs for funding in these primary categories. Please also be mindful of the initial three -year grant period and your agency's ability to fill and retain the officer positions awarded, while following your agency's established hiring policies and procedures. As described in detail in the CHRP Application Guide, it is imperative that applicants understand that the COPS statute nonsupplanting requirement mandates that CHRP funds may be used only to supplement (increase) a grantee's law enforcement budget for sworn officer positions and may not supplant (replace) state, local, or tribal funds that a grantee otherwise would have spent on officer positions if it had not received a CHRP award. This means that if your agency plans to: (a) Hire new officer positions (including filling existing officer vacancies that are no longer funded in your agency's budget): It must hire these additional positions on or after the official grant award start date, above its current budgeted (funded) level of sworn officer positions, and otherwise comply with the nonsupplanting requirement as described in detail in the CHRP Application Guide and Grant Owner's Manual; (b) Rehire officers who have already been laid off (at the time of application) as a result of state, local, or tribal budget cuts: It must rehire the officers on or after the official grant award start date, maintain documentation showing the date(s) that the positions were laid off and rehired, and otherwise comply with the nonsupplanting requirement as described in detail in the CHRP Application Guide and Grant Owner's Manual; (c) Rehire officers who are (at the time of application) currently scheduled to be laid off on a future date as a result of state, local, or tribal budget cuts: It must continue to fund the officers with its own funds from the grant award start date until the date of the scheduled lay -off (for example, if the CHRP award start date is September 1 and the lay -off is scheduled for November 1, then the CHRP funds may not be used to fund the officers until November 1, the date of the scheduled lay -off), identify the number and date(s) of the scheduled lay off(s) in this application [see below], maintain documentation showing the date(s) and reason(s) for the lay -off, and otherwise comply with the nonsupplanting requirement as described in detail in the CHRP Application Guide and Grant Owner's Manual. [Please note that as long as your agency can document the date that the lay off(s) would occur if the CHRP funds were not available, it may transfer the officers to the CHRP funding on or immediately after the date of the lay- off without formally completing the administrative steps associated with a lay -off for each individual officer.] Documentation that may be used to prove that scheduled lay -offs are occurring for local economic reasons that are unrelated to the availability of CHRP grant funds may include (but are not limited to) council or departmental meeting minutes, memoranda, notices, or orders discussing the lay -offs; notices provided to the individual officers regarding the date(s) of the lay -offs; and/or budget documents ordering departmental and/or jurisdiction -wide budget cuts. These records must be maintained with your agency's CHRP grant records during the grant period and for three years following the official closeout of the CHRP grant in the event of an audit, monitoring, or other evaluation of your grant compliance. How many CHRP sworn officer positions is your agency requesting (total)? 3 How many of the positions will be: (a) To hire new, additional officer positions (including to fill existing vacancies that are no longer funded in your agency's budget)? 3 (b) To rehire officers who have already been laid off (at the time of application) as a result of state, local, or tribal budget reductions? 0 If your agency has planned multiple future lay -off dates, please use the additional space below: Positions) Date of the scheduled lay -off for these officers Positions) Date of the scheduled lay -off for these officers Snecial Reminder for Rehired Officers: The CHRP program awards funding based on your agency's entry -level salary and benefits package. Any additional (higher than entry- level) salary and benefits expenses for rehired officers must be paid by your agency. WA01723 When completing the questions below, please base your responses on your agency's current (at the time of application) needs for funding in the three hiring categories (new hires, rehires of previously laid off officers, and rehiring officers who are scheduled to be laid off on a specific future date). CHRP grant awards will be made for officer positions requested in each of these three categories and recipients of CHRP awards are required to use awarded funds for the specific categories awarded. During the review of your agency's application, if the COPS Office reduces the number of positions you requested in the application, the COPS Office may contact you to obtain a new number of officer positions requested in each category. (c) To rehire officers who are (at the time of application) currently scheduled to be laid off on a specific future date as a result of state, local, or tribal budget reductions? 0 Positions) Date of the scheduled lay -off for these officers Certification Regarding Scheduled Lav -Offs: If your agency plans to use CHRP funds to rehire officers who are currently scheduled to be laid off on a future date (under category c above), please certify (by checking the appropriate boxes) to the following: Certification: CURRENT FISCAL YEAR (2009) $13,809,255.00 PREVIOUS FISCAL YEAR (2008) $12,552,739.00 PREVIOUS FISCAL YEAR (2007) $11,993,986.00 2) Enter the total jurisdictional (city, county, state, tribal) operating budget for the current AND previous two fiscal years. CURRENT FISCAL YEAR (2009) $47,333,255.00 PREVIOUS FISCAL YEAR (2008) $44,849,643.00 PREVIOUS FISCAL YEAR (2007) $42,169,640.00 WA01723 El My agency has and will maintain documentation showing the date(s) of the scheduled lay off(s) and demonstrating that the scheduled lay off(s) is /are occurring for fiscal reasons that are unrelated to the availability or receipt of CHRP grant funds (as described above). El My agency will use its own funds to continue funding these officers until the scheduled date(s) of the lay off(s) and will use CHRP funds to rehire these officers only on or after the scheduled date of the lay off(s). 0 My agency recognizes that the CHRP program provides funding based on our entry-level salary and benefits package and that any additional costs for rehired officers beyond entry-level are our responsibility to pay with other sources of funding. If an applicant receives an award, and after receiving the awards needs to change the hiring categories, it must request a post -award grant modification to change the categories of hiring and receive prior approval before spending CHRP funding by calling the COPS Office Response Center at 1- 800 421 -6770. The American Recovery and Reinvestment Act (Recovery Act) requires grantees to report their financial and programmatic progress within 10 days after the end of each calendar quarter. The Recovery Act reporting requirements are in addition to quarterly financial status report and quarterly programmatic progress report requirements. The COPS Office plans to request information from grantees consistent with Section 1512 of the Recovery Act, including collecting information on the number of new jobs created and the number of jobs preserved using CHRP funding. Awarded agencies will be required to submit information in a timely manner as a condition of the award. The COPS Office is then required to post data from grantee reports to Recovery.gov. Please be advised that the submission of programmatic and financial reports on a timely basis is a significant condition of the CHRP grant and a violation of the grant requirement may result in termination of grant funding or other remedies. In order to aid in compliance with the reporting requirements, awarded agencies should be prepared to track and report CHRP funding separately from other funding sources (including other COPS and federal grants) to ensure accurate financial and programmatic reporting on a timely basis. Your agency should ensure that you have financial internal controls in place to monitor the use of CHRP funding and ensure that its use is consistent with grant terms and conditions. Good practices in this area would include written accounting practices, an accounting system that tracks all drawdowns and grant expenditures, and the ability to track when each CHRP position funded is filled or vacant (including if the position was for a new hire or a re- hire). SECTION 4: NEED FOR FEDERAL ASSISTANCE 1) Enter your law enforcement agency's total operating budget for the current AND previous two fiscal years. 3) Enter the total jurisdictional (city, county, state, tribal) locally generated revenues for the current AND previous two fiscal years. Locally generated revenues may include locally generated property taxes, sales taxes and other taxes and revenue sources (for example, transportation taxes, transient lodging taxes, licensing fees, other non property taxes and franchise taxes). CURRENT FISCAL YEAR (2009) $50,000,000.00 PREVIOUS FISCAL YEAR (2008) $48,897,760.00 PREVIOUS FISCAL YEAR (2007) $53,356,351.00 4) Enter the total jurisdictional (city, county, state, tribal) general fund balance for the current and previous two fiscal years. CURRENT FISCAL YEAR (2009) $5,400,000.00 PREVIOUS FISCAL YEAR (2008) $7,682,776.00 PREVIOUS FISCAL YEAR (2007) $10,517,038.00 5) Since January 1, 2008, what percentages of the following employees in your jurisdiction (city, county, state, tribal) have been reduced through lay -offs: Civilian Law Enforcement Agency Personnel 0.00 Sworn Law Enforcement Agency Personnel 0.00 Other Government Agency Personnel 0.00 6) Since January 1, 2008, what percentages of the following employees in your jurisdiction (city, county, state, tribal) have been reduced through furloughs that have lasted or are scheduled to last a minimum of forty hours over the course of a fiscal year: Civilian Law Enforcement Agency Personnel 0.00 Sworn Law Enforcement Agency Personnel 0.00 Other Government Agency Personnel 0.00 7) Since January 1, 2008 what percentages of the following employees in your jurisdiction (city, county, state, tribal) have been reduced due to official policies that limit your jurisdiction's ability to fill vacancies (i.e., hiring freezes): Civilian Law Enforcement Agency Personnel 0.00 Sworn Law Enforcement Agency Personnel 0.00 Other Government Agency Personnel 0.00 8) The U.S. Census Bureau American Community Survey (ACS) provides multi -year poverty rate estimates for communities. For jurisdictions with a Census population greater than 20,000, please go to the U.S. Census Bureau's American FactFinder (http: //FactFinder.census.gov) to determine the percent of families in poverty in your jurisdiction based on the 2005 -2007 ACS. For jurisdictions below 20,000 in population or not represented in the U.S. Census, please select the nearest best match for your jurisdiction (for example, the county in which your jurisdiction is located). Please see the CHRP Application Guide for additional information and help in using the American FactFinder. Percent of families in poverty 8.80 WA01723 9) The Bureau of Labor Statistic's' Local Area Unemployment Statistics (LAUS) program provides monthly estimates of unemployment for communities. Please go to the Bureau of Labor Statistics' LAUS website: (www.bls.gov/lau/data.htm) to find detailed instructions for looking up your local area's unemployment rate. As with the previous question, it may be necessary to select the nearest best match to your jurisdiction (for example, a city of fewer than 25,000 people may report their county level rate). Please see the CHRP Application Guide for additional information and help in using the LAUS data. Percentage unemployed for January 2009 7.50 Percentage unemployed for January 2008 4.10 10) Indicate your jurisdiction's estimated residential property foreclosure rate for calendar year 2008. This rate should be calculated as the total number of new default and auction foreclosure filings and new bank owned foreclosures (REOs) in 2008 divided by the total number of residential households. 0.00 Check here if the information necessary to calculate this rate is unavailable. 11) Indicate if your jurisdiction has experienced any of the following events since January 1, 2008: Military base closure or realignment. A declaration of natural or other major disaster or emergency has been made pursuant to the Robert T. Stafford Disaster Relief and Emergency Assistance Act. (42 U.S.C. 5121 et seq.) A declaration as an economically or financially distressed area by the state in which the applicant is located. Downgrading of the applicant's bond rating by a major rating agency. Has filed for or been declared bankrupt by a court of law. Has been placed in receivership or its functional equivalent by the state or federal government. Yes No WA01723 12) Indicate if, since January 1, 2008, your jurisdiction has experienced an unplanned, non recurring, capital outlay or unanticipated loss of revenue that has had a significant negative impact on your jurisdiction's fiscal health. 12a) If YES, please express the cost of this event as a percentage of your total current operating budget 0.00 and please describe the event (please limit to 350 characters): 13) Using UCR crime definitions enter the actual number of incidents reported to your jurisdiction in calendar year 2008 for the following crime types: Criminal Homicide: 7 Forcible Rape: 15 Robbery: 91 Aggravated Assault: 68 Burglary: 374 Larceny (except motor vehicle theft): 2038 Motor Vehicle Theft: 409 *Note: If your agency currently reports to NIBRS, or does not report crime incident totals at all, please ensure that your data is converted to UCR Summary Data style. Please see the CHRP Application Guide or the FBI's UCR Handbook www. fbi. gov/ ucr/handbook/ucrhandbook04.pdf) for more information. SECTION 5: LAW ENFORCEMENT COMMUNITY POLICING STRATEGY Proposed Community Policing Plan COPS grants must be used to initiate or enhance community policing activities. Please complete the following questions to describe the types of community policing activities that will result from CHRP funding. You may find more detailed information about community policing at the COPS Office web site http://www.cops.usdoj.gov/Default.asp?Item=36. Community Partnerships Community partnerships are on -going collaborative relationships between the law enforcement agency and the individuals and organizations they serve to both develop solutions to problems and increase trust in the police. My agency: P1) Regularly distributes relevant crime and disorder information to community members. a) does not currently do, and has no plans to implement under this grant b) does not currently do, and plans to initiate under this grant c) currently does, and plans to continue doing under this grant d) currently does, and plans to expand/enhance under this grant in WA01723 P2) Routinely seeks input from the community to identify and prioritize neighborhood problems (e.g., through regularly scheduled community meetings, annual community surveys, etc.). a) does not currently do, and has no plans to implement under this grant b) does not currently do, and plans to initiate under this grant c) currently does, and plans to continue doing under this grant d) currently does, and plans to expand/enhance under this grant Ei P3) Regularly collaborates with other local government agencies that deliver public services. a) does not currently do, and has no plans to implement under this grant b) does not currently do, and plans to initiate under this grant c) currently does, and plans to continue doing under this grant d) currently does, and plans to expand/enhance under this grant P4) Regularly collaborates with non profit organizations and/or community groups. in a) does not currently do, and has no plans to implement under this grant b) does not currently do, and plans to initiate under this grant El c) currently does, and plans to continue doing under this grant d) currently does, and plans to expand/enhance under this grant P5) Regularly collaborates with local businesses. a) does not currently do, and has no plans to implement under this grant b) does not currently do, and plans to initiate under this grant c) currently does, and plans to continue doing under this grant d) currently does, and plans to expand/enhance under this grant Ei P6) Regularly collaborates with informal neighborhood groups and resident associations. a) does not currently do, and has no plans to implement under this grant b) does not currently do, and plans to initiate under this grant c) currently does, and plans to continue doing under this grant d) currently does, and plans to expand/enhance under this grant in WA01723 Problem Solving Problem solving is an analytical process for systematically 1) identifying and prioritizing problems, 2) analyzing problems, 3) responding to problems, and 4) evaluating problem solving initiatives. Problem solving involves an agency -wide commitment to go beyond traditional police responses to crime to proactively address a multitude of problems that adversely affect quality of life. My agency: PS 1) Routinely incorporates problem- solving principles into patrol work. a) does not currently do, and has no plans to implement under this grant b) does not currently do, and plans to initiate under this grant c) currently does, and plans to continue doing under this grant d) currently does, and plans to expand/enhance under this grant PS2) Identifies and prioritizes crime and disorder problems through the routine examination of patterns and trends involving repeat victims, offenders, and locations. a) does not currently do, and has no plans to implement under this grant b) does not currently do, and plans to initiate under this grant d) currently does, and plans to expand/enhance under this grant PS3) Routinely explores the underlying factors and conditions that contribute to crime and disorder problems. a) does not currently do, and has no plans to implement under this grant b) does not currently do, and plans to initiate under this grant c) currently does, and plans to continue doing under this grant d) currently does, and plans to expand/enhance under this grant PS4) Systematically tailors responses to crime and disorder problems to address their underlying conditions. c) currently does, and plans to continue doing under this grant a) does not currently do, and has no plans to implement under this grant b) does not currently do, and plans to initiate under this grant c) currently does, and plans to continue doing under this grant d) currently does, and plans to expand/enhance under this grant PS5) Regularly conducts assessments to determine the effectiveness of responses to crime and disorder problems. a) does not currently do, and has no plans to implement under this grant b) does not currently do, and plans to initiate under this grant c) currently does, and plans to continue doing under this grant d) currently does, and plans to expand/enhance under this grant WA01723 Organizational Transformation Organizational transformation is the alignment of organizational management, structure, personnel and information systems to support community partnerships and proactive problem solving efforts. My agency: OC1) Incorporates community policing principles into the agency's mission statement and strategic plan. a) does not currently do, and has no plans to implement under this grant b) does not currently do, and plans to initiate under this grant El c) currently does, and plans to continue doing under this grant d) currently does, and plans to expand/enhance under this grant 0C2) Practices community policing as an agency -wide effort involving all staff (i.e., not solely housed in a specialized unit). a) does not currently do, and has no plans to implement under this grant b) does not currently do, and plans to initiate under this grant c) currently does, and plans to continue doing under this grant d) currently does, and plans to expand/enhance under this grant 0C3) Incorporates problem solving and partnership activities into personnel performance evaluations. a) does not currently do, and has no plans to implement under this grant b) does not currently do, and plans to initiate under this grant c) currently does, and plans to continue doing under this grant d) currently does, and plans to expand/enhance under this grant WA01723 Community Policing Plan Narrative (please limit to 2,000 characters) Please describe your agency's implementation plan for this program (if awarded), with specific reference to each of the following elements of community policing: (a) community partnerships and support, including consultation with community groups, private agencies, and /or other public agencies; (b) related governmental and community initiatives that complement your agency's proposed use of CHRP funding; and (c) organizational transformation how your agency will use these funds, if awarded, to reorient its mission to community policing or enhance its involvement in and commitment to community policing. This narrative will not be scored for selection purposes but serves, along with the previous questions, as your agency's community policing plan. Your organization may be audited or monitored to ensure that it is initiating or enhancing community policing in accordance with this plan. The COPS Office may also use this information to understand the needs of the field, and potentially provide for training, technical assistance, problem solving and community policing implementation tools. If your organization receives this CHRP grant funding, these responses will be considered as your organization's community policing plan. We understand that your community policing needs may change during the life of your CHRP grant (if awarded), and minor changes to this plan may be made without prior approval of the COPS Office. We also recognize that this plan may incorporate a broad range of possible community policing strategies and activities, and that your agency may implement particular community policing strategies from the plan on an as- needed basis throughout the life of the grant. If your agency's community policing plan changes significantly, however, you must submit those changes in writing to the COPS Office for approval. Changes are "significant" if they deviate from the range of possible community policing activities identified and approved in this original community policing plan submitted with your application. COMMUNITY ORIENTED POLICING PROPOSAL —NEW HIRES We propose adding eight new positions —one commander, one sergeant, five officers, and one traffic officer to the Police Department to maintain and enhance community oriented policing in Tukwila. All of these positions are part of the Police Department's strategic plan to address law enforcement issues in the community. The positions were requested in the 2009/2010 proposed biennial budget; however, local funding was not available and the positions were not approved at that time. City of Tukwila The city of Tukwila is very unique. Our resident population is just under 18,000, our daytime population hovers at 150,000, and our crime rate is comparable nationally to a city with 86,000 residents. Tukwila is the host of the largest shopping mall in the Pacific Northwest, two major interstates intersect in Tukwila, we border Seattle to our north, and SeaTac International Airport sits to our south, over 50% of Tukwila households live in multi family units, we have the 2nd highest poverty rate for cities in King County, and there are over 62 different languages spoken in our school district. In such a diverse and challenging environment, community oriented policing has become a necessary philosophy within our department and city. Officers throughout our department are regularly engaged in partnerships and problem solving. Our mission, drafted by the members of the department, "is to improve the quality of life for all through community partnerships and problem solving to promote safe, secure neighborhoods." Community Oriented Policing Programs WA01723 Community Oriented Policing is our day -to -day philosophy; however, to enhance partnering and problem solving we have implemented several programs, formed and chair action committees, and partner with many community based groups. Tukwila has had an active Crime Free Rental Housing program for more than 10 years. This 3 -part program includes training for rental owners /managers, CPTED inspections for all participating properties and crime prevention information for residents. The goal of this program is to open communications and encourage cooperation between rental management and the police department. The city is an active participant in National Night Out Against Crime. In this city of under 18,000 in population and only 8.5 square miles, it is not unusual to have 20 or more NOAC events on the first Tuesday in August. Block watch groups are provided training on crime prevention and how to most effectively partner with the police to reduce criminal activity in their neighborhoods. As a part of the strong value the Tukwila Police Department puts on community outreach, a Citizen's Police Academy is offered twice a year. This program allows citizens to see inside the Tukwila Police Department and understand what officers do on a regular basis. The Community Oriented Citizens Advisory Board includes citizen, business, school board, and student representation that collaborate directly with the Police Chief on community issues and problems. A police representative chairs the Hot Spots team with a mission to addresses quality of life issues in the community using a focused multi department approach. Command staff, patrol officers, crime prevention, and non commissioned employees cooperate with city administration, fire personnel, planning, code enforcement, and legal staff to identify problem areas in the city and develop and implement solutions. Representatives from the Police Department regularly meet with citizens and businesses from the Tukwila International Boulevard Action Committee, Citizens without borders, school district, the Tukwila Apartment Managers and Owners, and the East African Community Council in order to work together to address community problems. In order to maintain and enhance these efforts we are requesting COPS funding. We are committed to cover all ancillary costs during and all expenses for a minimum of one year after the grant period for the positions authorized. Maintaining and Enhancing COP The Tukwila Police Department is staffed with 68 full time commissioned employees and 14 civilian employees. There are two divisions in the police department, Investigate Services Division (ISD) and Patrol. An assistant chief oversees each of the divisions. Patrol has two commanders that manage the patrol operations. A records manager and a commander manage ISD. The commander oversees the Major Crimes Unit, Tukwila Anti -Crime Team, and the Crime Prevention Resource Team (CPRT). Crime Prevention Resource Commander We are proposing creating a new commander position that would oversee CPRT. A sergeant, school resource officer, crime prevention officer, training officer, accreditation officer, and community policing coordinator work on the CPRT. This team supports many of the community programs mentioned earlier. A commander in this position would give us the administrative oversight to ensure that we continue and enhance the existing programs as well as develop new programs, partnerships, and problem solving strategies that continue to define us as a community oriented policing department. One example of an area of focus for this commander is that of building relationships and developing policing strategies for our diverse population. Remade in America ranked the Tukwila School District the #1 Most Diverse District in the nation from statistics (2006) they obtained from the U.S. Department of Education. Another area of oversight and development is working with the community, other city departments, private entities, and government agencies in preparation for natural or man made disasters partnerships being a key component. Currently this responsibility is delegated on an as need basis to one of the commanders dependant on work load or not met at all. The creation of this new position will also allow the current ISD commander the ability to focus on managing and directing the MCU and TAC team. These two units investigate felony crimes such as homicides, robberies, narcotic violations, and sexual assaults on children. The city is willing to pay the difference between the entry level salary and benefit funding provided by the grant and the rank of commander as well as all the ancillary cost associated with this position. Tukwila Urban District Four sergeants and 32 patrol officers work in the Patrol Division. Staffing levels provide five officers and a sergeant at any given time. The city is geographically divided into five patrol districts. The T -3 urban district has over 1,200 businesses and 50 restaurants covering over 14 million square feet. It includes Westfield Shopping mall, the largest mall in the Pacific Northwest. This mall draws over 11,000,000 customers per year. On average 100,000 persons visit our urban center each day. The T -3 district density and retail has significantly expanded over the years and especially in 2007 and 2008 with new developments and the Westfield expansion of 400,000 square feet and 75 new retail stores. Our staffing levels however have remained unchanged, as there have been insufficient revenues to fund new positions. The T -3 district accounts for 34% of our calls for service between 11:00 AM and 11:00 PM on any given day. Officers take 37% of all cases citywide in the T -3. Due to this level of activity officers are pulled from other residential, commercial, and retail areas. Only 25% of the time do we have more than five patrol officers working; therefore, three patrol officers service four districts while two officers service the T -3. Our goal of this proposal is to provide adequate resources for the T -3 district while improving service levels and COP efforts in the other districts wherein are located residents, business owners, visitors, and government entiti CP1) To what extent is there community support in your jurisdiction for implementing the proposed grant activities? a) Minimal support b) Moderate support c) High level of support Ei CP2) If awarded, to what extent will the grant activities impact the other components of the criminal justice system in your jurisdiction? a) Potentially increased burden b) No change in burden c) Potentially decreased burden WA01723 SECTION 6: CONTINUATION OF PROJECT AFTER FEDERAL FUNDING ENDS Applicants must plan to retain all sworn officer positions awarded under the CHRP grant for a minimum of 12 months at the conclusion of 36 months of federal funding for each position. The retained CHRP funded positions should be added to your agency's law enforcement budget with state and/or local funds at the end of grant funding, over and above the number of locally funded sworn officer positions that would have existed in the absence of the grant. At the time of grant application, applicants must affirm that they plan to retain the positions and identify the planned source(s) of retention funding. We understand that your agency's source(s) of retention funding may change during the life of the grant. Your agency should maintain proper documentation of any changes in the event of an audit, monitoring or other evaluation of your grant compliance. Please refer to the frequently asked questions on retention which can be found here http ://www. cops .us doj gov/Default. asp ?Item =2115. Has your agency planned to retain all additional sworn officer positions under this grant for a minimum of 12 months at the conclusion of 36 months of federal funding for each position? Please identify the source(s) of funding that your agency plans to utilize to cover the costs of retention from the drop -down box listed below: El Yes No General funds Raise bond/tax issue Asset forfeiture funds Private sources /donations Fundraising efforts 111 Other (Please provide a brief description of the source(s) of funding not to exceed 75 words.) Section 7: Budget Detail Worksheets Instructions: This worksheet will assist your agency in reporting your agency's current entry -level salary and benefits costs and identifying your agency's total three -year salary and benefits request per officer position. Please list the current entry -level base salary and fringe benefits rounded to the nearest whole dollar for one full -time sworn officer position within your agency. Do not include employee contributions. Please complete the budget worksheet(s) based on your agency's current annual first year entrylevel salary and benefit package for your locally funded officer positions. Please be advised that CHRP funding must only pay for entry -level salaries and benefits. Any additional costs incurred for higher than entry -level salaries and benefits for officers hired under the CHRP grant will be your agency's responsibility. Note: Part -time positions will not be funded Please refer to the CHRP Application Guide for additional information. WA01723 A. SWORN OFFICER POSITIONS Instructions: Please complete the questions below based on your agency's current first year entry level salary and benefits package for your locally funded officers. [You will be asked to project Year 2 and Year 3 increases below.] Part 1: Full -Time Sworn Officer Information A Current First Year Entry -Level Base Salary for One Sworn Officer Position $58,752.00 Please calculate the fringe benefit costs below based on the first year entry -level benefits for one sworn officer position. B FRINGE BENEFITS: Cost: OF BASE: ADDITIONAL INFORMATION: Social Security $3,643.00 6.20 Exempt: Fixed: Cannot exceed 6.2% of Total Base Salary. If less than 6.2 exempt, or fixed rate, provide an explanation in "Part 2: Full -Time Sworn Officer Information Medicare $852.00 1.45 Exempt: Fixed: WA01723 Cannot exceed 1.45% of Total Base Salary. If less than 1.45% exempt, or fixed rate, provide an explanation in the "Sworn Officer Position Budget Summary." Health Insurance $23,650.00 40.25 Life Insurance $120.00 0.20 Vacation $0.00 0.00 Number of Hours Annually: 96 Sick Leave $0.00 0.00 Number of Hours Annually: 96 Retirement $3,173.00 5.40 Worker's Compensation $400.00 0.68 Exempt: Unemployment Insurance $0.00 0.00 Exempt: X Other Holiday Pay Cost: $1,807.00 Describe: Year one, only 6 months of holiday pay of Base: 3.08 Other Cost: Describe: of Base: 0.00 Other Cost: Describe: of Base: 0.00 Total Current First Year Entry -Level Benefits for One Sworn Officer Position $33,645.00 C Total Year 1 Salary Total Year 1 Benefits $92,397.00 Based on the current first year full -time entry -level salaries and fringe benefits, please project Year 2 and Year 3 increases and use these figures to calculate the full three -year salary and benefits amounts per sworn officer position that you are requesting through the CHRP grant. Your agency must maintain records documenting how it calculated its Year 2 and Year 3 projections (and, accordingly, its total three -year salary and benefits amounts per officer position) in its CHRP grant records throughout the grant period and for three years following the official closeout of the COPS grant in the event of an audit, monitoring, or other evaluation of your grant compliance Year 2 Total Year 2 entry -level salary for one sworn officer position: Total Year 2 entry -level benefits for one sworn officer position: Year 3 Total Year 3 entry -level salary for one sworn officer position: Total Year 3 entry -level benefits for one sworn officer position: Total Three -Year Salary for one officer position: $192,387.00 X Number of Sworn Positions Requested: 3 Total Three -Year Salary Project Cost $577,161.00 Total Three- Year Benefits for one officer position: $117,049.00 X Number of Sworn Positions Requested: 3 Total Three -Year Benefits Project Cost $351,147.00 Total Three -Year Salary and Benefits for one Officer: Position: $309,436.00 X Number of Sworn Positions Requested: 3 Total Project Cost $928,308.00 WA01723 $64,008.00 $39,855.00 $69,627.00 $43,549.00 Part 2: Full -Time Sworn Officer Information After completing Part 1 of this budget worksheet, answer the following questions. Be sure to answer EVERY question. Missing or erroneous information could delay the review of your agency's request. 1. If your agency's second and /or third -year costs for salaries and /or fringe benefits increase after the first year, check the reason(s) why in the space below: Cost of living adjustment (COLA) Step raises Change in benefit costs Other please explain briefly: 2. If an explanation is required for any of the following categories, please provide in the space below: 1) Social Security: 2) Medicare: WA01723 BUDGET SUMMARY Budget Category A. Sworn Officer Positions First Name: Last Name: Title: Phone: Email: Total Project Amount: Total Federal Share Amount: Line 1 $928,308.00 Peggy McCarthy Assistant Finance Director 206 433 -1800 pmccarthy @ci.tukwila.wa.us Category Total $928,308.00 5928,308.00 Contact Information for Budget Questions Please provide contact information of the financial official that the COPS Office may contact with questions related to your budget submission. Authorized Official's Typed Name: WA01723 SECTION 8: ASSURANCES WA01723 Several provisions of federal law and policy apply to all grant programs. The Office of Community Oriented Policing Services needs to secure your assurance that the applicant will comply with these provisions. If you would like further information about any of these assurances, please contact your state's COPS Grant Program Specialist at (800) 421 -6770. By the applicant's authorized representative's signature, the applicant assures that it will comply with all legal and administrative requirements that govern the applicant for acceptance and use of federal grant funds. In particular, the applicant assures us that: 1. It has been legally and officially authorized by the appropriategoverning body (for example, mayor or city council) to apply for this grant and that the persons signing the application and these assurances on its behalf are authorized to do so and to act on its behalf with respect to any issues that may arise during processing of this application. 2. It will comply with the provisions of federal law, which limit certain political activities of grantee employees whose principal employment is in connection with an activity financed in whole or in part with this grant. These restrictions are set forth in 5 U.S.C. 1501 ,et seq. 3. It will comply with the minimum wage and maximum hours provisions of the Federal Fair Labor Standards Act, if applicable. 4. It will establish safeguards, if it has not done so already, to prohibit employees from using their positions for a purpose that is, or gives the appearance of being, motivated by a desire for private gain for themselves or others, particularly those with whom they have family, business or other ties. 5. It will give the Department of Justice or the Comptroller Generalaccess to and the right to examine records and documents related to the grant. 6. It will comply with all requirements imposed by the Department of Justice as a condition or administrative requirement of the grant, including but not limited to: the requirements of 28 CFR Part 66 and 28 CFR Part 70 (governing administrative requirements for grants and cooperative agreements); 2 CFR Part 225 (OMB Circular A -87), 2 CFR 220 (OMB Circular A -21), 2 CFR Part 230 (OMB Circular A -1 22) and 48 CFR Part 31.000, et seq. (FAR 31.2) (governing cost priniciples); OMB Circular A -1 33 (governing audits) and other applicable OMB circulars; the applicable provisions of the Omnibus Crime Control and Safe Streets Act of 1968, as amended; 28 CFR Part 38.1; the current edition of the COPS Grant Monitoring Standards and Guidelines; the applicable COPS Grant Owners Manuals; and with all other applicable program requirements, laws,orders, regulations, or circulars. 7. If applicable, it will, to the extent practicable and consistent with applicable law, seek, recruit and hire qualified members of racial and ethnic minority groups and qualified women in order to further effective law enforcement by increasing their ranks within the sworn positions in the agency. 8. It will not, on the ground of race, color, religion, national origin, gender, disability or age, unlawfully exclude any person from participation in, deny the benefits of or employment to any person, or subject any person to discrimination in connection with any programs or activities funded in whole or in part with federal funds. These civil rights requirements are found in the non discrimination provisions of the Omnibus Crime Control and Safe Streets Act of 1968, as amended (42 U.S.C. 3789d); Title VI of the Civil Rights Act of 1964, as amended (42 U.S.C. 2000d); the Indian Civil Rights Act (25 U.S.C. 1301- 1303); Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794); Title II, Subtitle A of the Americans with Disabilities Act (ADA) (42 U.S.C. 12101, et seq.); the Age Discrimination Act of 1975 (42 U.S.C. 6101, et seq.); and Department of Justice Non Discrimination Regulations contained in Title 28, Parts 35 and 42 (subparts C, D, E and G) of the Code of Federal Regulatins. A. In the event that any court or administrative agency makes a finding of discrimination on grounds of race, color, religion, national origin, gender, disability or age against the applicant after a due process hearing, it agrees to forward a copy of the finding to the Office of Civil Rights, Office of Justice Programs, 810 7th Street, NW, Washington, D.C. 20531. B. If your organization has received an award for $500,000 or more and has 50 or more employees, then it has to prepare an EEOP and submit it to the Office for Civil Rights "OCR Office of Justice Programs, 810 7th Street, N.W., Washington, DC 20531, for review within 60 days of the notification of the award. If your organization received an award between $25,000 and $500,000 and has 50 or more employees, your organization still has to prepare an EEOP, but it does not have to submit the EEOP to OCR for review. Instead, your organization has to maintain the EEOP on file and make it available for review on request. In addition, your organizatinhas to complete Section B of the Certification Form and return it to OCR. If your organization received an award for less than $25,000; or if your organization has less than 50 employees, regardless of the amount of the award; or if your organization is a medical institution, educational institution, nonprofit organization or Indian tribe, then your organization is exempt from the EEOP requirement. However, your organization must complete Section A of the Certification Form and return it to OCR. 9. Pursuant to Department of Justice guidelines (June 18, 2002 Federal Register (Volume 67, Number 117, pages 41455 41472)), under Title VI of the Civil Rights Act of 1964, it will ensure meaningful access to its programs and activities by persons with limited English proficiency. 10. It will ensure that any facilities under its ownership, lease or supervision which shall be utilized in the accomplishment of the project are not listed on the Environmental Protection Agency's (EPA) list of Violating Facilities and that it will notify us if advised by the EPA that a facility to be used in this grant is under consideration for such listing by the EPA. 11. If the applicant's state has established a review and comment procedure under Executive Order 12372 and has selected this program for review, it has made this application available for review by the state Single Point of Contact. 12. It will submit all surveys, interview protocols, and other information collections to the COPS Office for submission to the Office of Management and Budget for clearance under the Paperwork Reduction Act of 1995 if required. 13. It will comply with the Human Subjects Research Risk Protections requirements of 28 CFR Part 46 if any part of the funded project contains non exempt research or statistical activities which involve human subjects and also with 28 CFR Part 22, requiring the safeguarding of individually identifiable information collected from research participants. 14. Pursuant to Executive Order 13043, it will enforce on -the -job seat belt policies and programs for employees when operating agency owned, rented or personally -owned vehicles. 15. It will not use COPS funds to supplant (replace) state, local, or Bureau of Indian Affairs funds that otherwise would be made available for the purposes of this grant, as applicable. 16. If the awarded grant contains a retention requirement, it will retain the increased officer staffing level and/or the increased officer redeployment level, as applicable, with state or local funds for a minimum of 12 months following expiration of the grant period. 17. It will not use any federal funding directly or indirectly to influence in any manner a Member of Congress, a jurisdiction, or an official of any government, to favor, adopt, or oppose, by vote or otherwise, any legislation, law ratification, policy or appropriation whether before or after the introduction of any bill, measure, or resolution proposing such legislation, law, ratification, policy or appropriation as set forth in the Anti- Lobby Act, 18 U.S.C. 1913. 18. In the event that a portion of grant reimbursements are seized to pay off delinquent federal debts through the Treasury Offset Program or other debt collection process, it agrees to increase the non federal share (or, if the awarded grant does not contain a cost sharing requirement, contribute a non federal share) equal to the amount seized in order to fully implement the grant project. I certify that the assurances provided are true and accurate to the best of my knowledge. Elections or other selections of new officials will not relieve the grantee entity of its obligations under this grant. By clicking this box and typing my name below, I certify that I have been legally and officially authorized by the appropriate governing body to submit this application and act on behalf of the grant applicant entity. I certify that I have read, understand, and agree, if awarded, to abide by all of the applicable grant compliance terms and conditions as outlined in the COPS Application Guide, the COPS Grant Owner's Manual, assurances, certifications and all other applicable program regulations, laws, orders, or circulars. In addition, I certify that the information provided on this form and any attached forms is true and accurate to the best of my knowledge. I understand that false statements or claims made in connection with COPS programs may result in fines, imprisonment, debarment from participating in federal grants, cooperative agreements, or contracts, and/or any other remedy available by law to the federal government. David Haynes 4/13/2009 Typed Name of Law Enforcement Executive (or Official with Programmatic Authority, as applicable) By clicking this box and typing my name below, I certify that I have been legally and officially authorized by the appropriate governing body to submit this application and act on behalf of the grant applicant entity. I certify that I have read, understand, and agree, if awarded, to abide by all of the applicable grant compliance terms and conditions as outlined in the COPS Application Guide, the COPS Grant Owner's Manual, assurances, certifications and all other applicable program regulations, laws, orders, or circulars. In addition, I certify that the information provided on this form and any attached forms is true and accurate to the best of my knowledge. I understand that false statements or claims made in connection with COPS programs may result in fines, imprisonment, debarment from participating in federal grants, cooperative agreements, or contracts, and/or any other remedy available by law to the federal government. Typed Name of Government Enforcement Executive (or Official with Financial Authority, as applicable) Date Jim Haggerton 4/13/2009 Date WA01723 SECTION 9: CERTIFICATIONS Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; Drug -Free Workplace Requirements Coordination with Affected Agencies. WA01723 Although the Department of Justice has made every effort to simplify the application process, other provisions of federal law require us to seek your agency's certification regarding certain matters. Applicants should read the regulations cited below and the instructions for certification included in the regulations to understand the requirements and whether they apply to a particular applicant. Signing this form complies with certification requirements under 28 CFR Part 69, "New Restrictions on Lobbying," 2 CFR Part 2867, "Government -Wide Debarment and Suspension (Nonprocurement)," 28 CFR Part 83 Government -Wide Requirements for Drug -Free Workplace (Grants)," and the coordination requirements of the Public Safety Partnership and Community Policing Act of 1994. The certifications shall be treated as a material representation of fact upon which reliance will be placed when the Department of Justice determines to award the covered grant. 1. Lobbying As required by Section 1352, Title 31 of the U.S. Code, and implemented at 28 CFR Part 69, for persons entering into a grant or cooperative agreement over $100,000, as defined at 28 CFR Part 69, the applicant certifies that: A. No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with the making of any federal grant; the entering into of any cooperative agreement; and the extension, continuation, renewal, amendment or modification of any federal grant or cooperative agreement; B.If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form LLL, "Disclosure of Lobbying Activities," in accordance with its instructions; C. The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subgrants, contracts under grants and cooperative agreements, and subcontracts) and that all sub recipients shall certify and disclose accordingly. 2. Debarment, Suspension and Other Responsibility Matters (Direct Recipient) As required by Executive Order 12549, Debarment and Suspension, and implemented at 2 CFR Part 2867, for prospective participants in primary covered transactions, as defined at 2 CFR Part 2867, Section 2867.437 A. The applicant certifies that it and its principals: (i) Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of federal benefits by a state or federal court, or voluntarily excluded from covered transactions by any federal department or agency; (ii) Have not within a three -year period preceding this application been convicted of or had a civi 1 judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state or local) or private agreement or transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion or receiving stolen property, making false claims, or obstruction of justice, or commission of any offense indicating a lack of business integrity or business honesty that seriously and directly affects your present responsibility. (iii) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state or local) with commission of any of the offenses enumerated in paragraph (A)(ii) of this certification; and (iv) Have not within a three -year period preceding this application had one or more public transactions (federal, state or local) terminated forcause or default; and B. Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this application. 3. Drug -Free Workplace (Grantees Other Than Individuals) As required by the Drug -Free Workplace Act of 1988, and implemented at 28 CFR Part 83, for grantees, as defined at 28 CFR Part 83, Sections 83 and 83.510 A. The applicant certifies that it will, or will continue to, provide a drugfree workplace by: (i) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the grantee's workplace and speci fying the actions that will be taken against employees for violation of such prohibition; (ii) Establishing an on -going drug -free awareness program to inform employees about (a) The dangers of drug abuse in the workplace; (b) The grantee's policy of maintaining a drug -free workplace; (c) Any available drug counseling, rehabilitation and employee assistance programs; and (d) The penalties that may be imposed upon employees for drug -abuse violations occurring in the workplace; (iii) Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph (i); (iv) Notifying the employee in the statement required by paragraph (i) that, as a condition of employment under the grant, the employee will (a) Abide by the terms of the statement; and (b) Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction; (v) Notifying the agency, in writing, within 10 calendar days after receiving notice under subparagraph (iv)(b) from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position title, to: COPS Office, 1100 Vermont Ave., NW, Washington, D.C. 20530. Notice shall include the identification number(s) of each affected grant. (vi) Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph (iv) (b), with respect to any employee who is so convicted (a) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or (b) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a federal, state or local health, law enforcement or other appropriate agency; (vii) Making a good faith effort to continue to maintain a drug free workplace through implementation of paragraphs (i), (ii), (iii), (iv), (v) and (vi). B. The grantee may insert in the space provided below the site(s) for the performance of work done in connection with the specific grant: Place of performance (street address, city, county, state, zip code) Tukwila, WA Check if there are workplaces on file that are not identified here. 4. Coordination The Public Safety Partnership and Community Policing Act of 1994 requires applicants to certify that there has been appropriate coordination with all agencies that may be affected by the applicant's grant proposal if approved. Affected agencies may include, among others, the Office of the United States Attorney, state or local prosecutors, or correctional agencies. The applicant certifies that there has been appropriate coordination with all affected agencies. Grantee Agency Name and Address: Tukwila Police Department Grantee IRS/ Vendor Number: False statements or claims made in connection with COPS grants (including cooperative agreements) may result in fines, imprisonment, disbarment from participating in federal grants or contracts, and/or any other remedy available by law. I certify that the assurances provided are true and accurate to the best of my knowledge. Elections or other selections of new officials will not relieve the grantee entity of its obligations under this grant. By clicking this box and typing my name below, I certify that I have been legally and officially authorized by the appropriate governing body to submit this application and act on behalf of the grant applicant entity. I certify that I have read, understand, and agree, if awarded, to abide by all of the applicable grant compliance terms and conditions as outlined in the COPS Application Guide, the COPS Grant Owner's Manual, assurances, certifications and all other applicable program regulations, laws, orders, or circulars. In addition, I certify that the information provided on this form and any attached forms is true and accurate to the best of my knowledge. I understand that false statements or claims made in connection with COPS programs may result in fines, imprisonment, debarment from participating in federal grants, cooperative agreements, or contracts, and/or any other remedy available by law to the federal government. David Haynes 4/13/2009 Typed Name of Law Enforcement Executive Date (or Official with Programmatic Authority, as applicable) By clicking this box and typing my name below, I certify that I have been legally and officially authorized by the appropriate governing body to submit this application and act on behalf of the grant applicant entity. I certify that I have read, understand, and agree, if awarded, to abide by all of the applicable grant compliance terms and conditions as outlined in the COPS Application Guide, the COPS Grant Owner's Manual, assurances, certifications and all other applicable program regulations, laws, orders, or circulars. In addition, I certify that the information provided on this form and any attached forms is true and accurate to the best of my knowledge. I understand that false statements or claims made in connection with COPS programs may result in fines, imprisonment, debarment from participating in federal grants, cooperative agreements, or contracts, and/or any other remedy available by law to the federal government. Jim Haggerton 4/13/2009 Typed Name of Government Executive Date (or Official with Programmatic Authority, as applicable) WA01723 SECTION 10: Disclosure of Lobbying Activities Instructions for Completion of SF -LLL, Disclosure of Lobbying Activities WA01723 This disclosure form shall be completed by the reporting entity, whether subawardee or prime Federal recipient, at the initiation or receipt of a covered Federal action, or a material change to a previous filing, pursuant to title 31 U.S.C. section 1352. The filing of a form is required for each payment or agreement to make payment to any lobbying entity for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with a covered Federal action. Complete all items that apply for both the initial filing and material change report. Refer to the implementing guidance published by the Office of Management and Budget for additional information. 1. Identify the type of covered Federal action for which lobbying activity is and/or has been secured to influence the outcome of a covered Federal action. 2. Identify the status of the covered Federal action. 3. Identify the appropriate classification of this report. If this is a follow -up report caused by a material change to the information previously reported, enter the year and quarter in which the change occurred. Enter the date of the last previously submitted report by this reporting entity for this covered Federal action. 4. Enter the full name, address, city, state and zip code of the reporting entity. Include Congressional District number, if known. Check the appropriate classification of the reporting entity that designates if it is, or expects to be, a prime or subaward recipient. Identify the tier of the subawardee, e.g., the first subawardee of the prime is the 1st tier. Subawards include but are not limited to subcontracts, subgrants and contract awards under grants. 5. If the organization filing the report in item 4 checks "Subawardee," then enter the full name, address, city, state and zip code of the prime Federal recipient. Include Congressional District, if known. 6. Enter the name of the Federal agency making the award or loan commitment. Include at least one organizational level below agency name, if known. For example, Depat tuient of Transportation, United States Coast Guard. 7. Enter the Federal program name or description for the covered Federal action (item 1). If known, enter the full Catalog of Federal Domestic Assistance (CFDA) number for grants, cooperative agreements, loans and loan commit 8. Enter the most appropriate Federal identifying number available for the Federal action identified in item 1 (e.g., Request for Proposal (RFP) number; Invitation for Bid (IFB) number; grant announcement number; the contract, grant, or loan award number; the application/proposal control number assigned by the Federal agency). Include prefixes, e.g., "RFPD E -90- 001." 9. For a covered Federal action where there has been an award or loan commitment by the Federal agency, enter the Federal amount of the award/loan commitment for the prime entity identified in item 4 or 5. 10. (a) Enter the full name, address, city, state and zip code of the lobbying entity engaged by the reporting registrant identified in item 4 to influence the covered Federal action. (b) Enter the full name(s) of the individual(s) performing services, and include full address if different from 10 (a). Enter Last Name, First Name, and Middle Initial (MI). 11. The certifying official shall sign and date the form, print his/her name, title and telephone number. Public reporting burden for this collection of information is estimated to average 30 minutes per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348- 0046), Washington, D.C. 20503. Disclosure of Lobbying Activities Complete this form to disclose lobbying activities pursuant to 31 U.S.C. 1352. Not Applicable If not applicable, then entire form, including signature area is grayed -out 1. Type of Federal Action: El contract loan bid/offer /application initial filing grant loan guarantee initial award material change cooperative agreement loan insurance post -award For Material Change Only: 4. Name and Address of Reporting Entity: Prime Subawardee Tier if known: Congressional District (number), if known: City of Tukwila, 6200 Southcenter Boulevard, Tukwila WA 98188 Congressional District if known 6. Federal Department /Agency: USDOJCOPS 8. Federal Action Number, if known: 2. Status of Federal Action: 3. Report Type Year: Quarter: Date of Report: 5. If Reporting Entity in No. 4 is Subawardee, Enter Name and Address of Prime: 7. Federal Program Name/Description: CFDA Number, if applicable: 16.710 9. Award Amount, if known: 10. a. Name and Address of Lobbying 10. b. Individuals Performing Services (f individual, last name, first name, MI): (including address if different from No.1 Oa) (last name, first name, MI): Ball Janik LLP, 1455 F. Street NW, Ste 225, Washington, Hiemstra, Ha L Giguere, Michelle DC 20005 Registrant 11. Information requested through this form is authorized by Title 31 U.S.C. Section 1352. This disclosure of lobbying activities is a material representation of fact upon which reliance was placed by the tier above when this transaction was made or entered into. This disclosure is required pursuant to 31 U.S.C. 1352. This information will be reported to the Congress semi annually and will be available for public inspection. Any person who fails to file the required disclosure shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. Typed Name: Michael S. Villa Title: Assistant Chief of Police Phone: 206 433 -1815 Date: 4/13/2009 Federal Use Only: Authorized for Local Reproduction, Standard Form LLL WA01723 SECTION 11: CERTIFICATION OF REVIEW AND REPRESENTATION OF COMPLIANCE WITH REQUIREMENTS The signatures of the Law Enforcement Executive/Program Official and Government Executive/Financial Official, and any applicable program partners on the Certification of Review and Representation of Compliance with Requirements: Person Submitting this Application By clicking this box and typing my name below, I certify that I have been legally and officially authorized by the appropriate governing body to submit this application and act on behalf of the grant applicant entity. I certify that I have read, understand, and agree, if awarded, to abide by all of the applicable grant compliance terms and conditions as outlined in the COPS Application Guide, the COPS Grant Owner's Manual, assurances, certifications and all other applicable program regulations, laws, orders, or circulars. In addition, I certify that the information provided on this form and any attached forms is true and accurate to the best of my knowledge. I understand that false statements or claims made in connection with COPS programs may result in fines, imprisonment, debarment from participating in federal grants, cooperative agreements, or contracts, and/or any other remedy available by law to the federal government. Please type your name here in place of your signature: Michael S. Villa WA01723 1) Assures the COPS Office that the applicant will comply with all legal, administrative, and programmatic applicant for acceptance and use of federal funds as outlined in the applicable COPS Application Guide; AND 2) Attests to the accuracy of the information submitted with this application (including the Budget Detail Worksheets). The signatures on this application must be made by the actual executives named on this application unless there is an officially documented authorization for a delegated signature. If your jurisdiction has such an official document, it must be attached to this application. Applications with missing, incomplete, or inaccurate signatories or responses may not be considered for funding. Signatures shall be treated as a material representation of fact upon which reliance will be placed when the Department of Justice determines to award the covered grant. Please be advised that a hold may be placed on this application if it is deemed that the applicant agency is not in compliance with federal civil rights laws, and/or is not cooperating with an ongoing federal civil rights investigation, and/or is not cooperating with a COPS Office compliance investigation concerning a current grant award. Law Enforcement Executive By clicking this box and typing my name below, I certify that I have been legally and officially authorized by the appropriate governing body to submit this application and act on behalf of the grant applicant entity. I certify that I have read, understand, and agree, if awarded, to abide by all of the applicable grant compliance terms and conditions as outlined in the COPS Application Guide, the COPS Grant Owner's Manual, assurances, certifications and all other applicable program regulations, laws, orders, or circulars. In addition, I certify that the information provided on this form and any attached forms is true and accurate to the best of my knowledge. I understand that false statements or claims made in connection with COPS programs may result in fines, imprisonment, debarment from participating in federal grants, cooperative agreements, or contracts, and/or any other remedy available by law to the federal government. Please type your name here in place of your signature: David Haynes Government Executive By clicking this box and typing my name below, I certify that I have been legally and officially authorized by the appropriate governing body to submit this application and act on behalf of the grant applicant entity. I certify that I have read, understand, and agree, if awarded, to abide by all of the applicable grant compliance terms and conditions as outlined in the COPS Application Guide, the COPS Grant Owner's Manual, assurances, certifications and all other applicable program regulations, laws, orders, or circulars. In addition, I certify that the information provided on this form and any attached forms is true and accurate to the best of my knowledge. I understand that false statements or claims made in connection with COPS programs may result in fines, imprisonment, debarment from participating in federal grants, cooperative agreements, or contracts, and/or any other remedy available by law to the federal government. Please type your name here in place of your signature: Jim Haggerton WA01723 FINANCE AND SAFETY COMMITTEE Meeting Minutes September 9, 2009 5:00 p.m.; Conference Room #3 PRESENT Councilmembers: Pam Linder, Chair; Joe Duffle and De' Sean Quinn Staff: Shawn Hunstock, David Haynes, Rhonda Berry, Phi Huynh, Mary Miotke, Frank Iriarte, Nick Olivas, Katherine Kertzman, Derek Speck, and Melissa Hart Guests: Jeremy Eide, Jeff Robinson, City of SeaTac Economic Development Administrator CALL TO ORDER: Chair Linder called the meeting to order at 5:04 p.m. I. PRESENTATIONS No presentations. II. BUSINESS AGENDA A. City of Tukwila Finance and Safety Committee Acceptance of COPS Grant Staff is seeking full Council approval to accept the grant award in the amount of $928,308. In April, the Police Department submitted a grant application request funding for eight officers, a Crime Prevention Commander, a traffic Officer, and a six person Urban District team. In August, the Police Department received notification of an award for three officers for 36 months. The total anticipated cost for the four year period is $1,942,752. The Grant revenue equals $928,308 with a balance of $$1,014,444 funded by the City. The budget appropriation required for the 2009/2010 budget is $288,485. The award must be accepted by the Mayor on or before October 26, 2009. Staff utilized a PowerPoint presentation on the following: 36 Months of funding, capped at $928,308 12 months using local funding for 4th year Extensions for delays and breaks in service may be requested Program modifications must be approved by Department of Justice Officers must engage in Community Oriented Policing (description on the grant application) Three Person Team One Sergeant Two Officers Urban District Peak Hours; approximately 11:00 AM to 11:00 PM Tukwila Urban Center accounts for 34% of Calls for Service Chief Haynes indicated officers are pulled from residential areas to assist in covering the business districts. With the addition of three officers dedicated to the TUC, the goal would be to increase the presence in the residential neighborhoods. The Finance Director and the Mayor have committed to locating the necessary funding for the additional three officers during the four years of the grant period, and will make every effort to locate funding for the period beyond the initial four years. After a lengthy discussion, the Committee members have requested, a briefing on the current staffing levels of 68 officers, compared to staffing levels in 1996. UNANIMOUS APPROVAL. FORWARD TO SEPTEMBER 14 COW FOR DISCUSSION.