HomeMy WebLinkAboutCOW 2009-08-24 Item 4A - Bid Award - Ro-Con Equipment Specialist for Storm Lift Station #18 Improvements for $294,610CAS NUMBER. 09-117
SPONSOR'S
SUMMARY
MTG DATE
08/24/09
08/24/09
MTG DATE
08/24/09
08/24/09
0 I I i
Meeting Date
08/24/09
CATEGORY Discussion Motion
Mtg Date 08/24/09 Mtg Date
COUNCIL AGENDA SYNOPSIS
Prepared by
JM
Resolution
Mtg Date
Initials
1 Mayor's review
ITEM INFORMATION
Fund Source: 412.02 SURFACE WATER (PG. 148, 2009 CIP)
Comments
Council review
ORIGINAL AGENDA DATE: AUGUST 24, 2009
AGENDA ITEM TITLE Bid Award for Storm Lift Station No. 18 Improvements
RECORD OF COUNCIL ACTION
ATTACHMENTS
Informational Memorandum dated 08/12/09 (revised after TC)
Bid Tabulation
2009 CIP Sheet Page 148
Minutes from the Transportation Committee meeting of 08/17/09
ITEM No
SP
3
Ordinance Bid Award Public Hearing Other
Mtg Date Mtg Date 08/24/09 Mtg Date Mtg Date
SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal P&R Police PTV
The Storm Lift Station No. 18 Improvement Project will replace the existing single 8"
pump with two 10" pumps to increase pumping capacity and provide a secondary backup
pump. The project was advertised for bids on July 29 and August 5, 2009 and nine bids
were opened on August 12 with the low bid of $294,610.00 from Ro -Con Equipment
Specialist, Inc. Ro -Con's references were checked and found to be satisfactory Council is
requested to award the bid to Ro -Con Equipment Specialist, Inc. for $294,610.00.
REVIEWED BY COW Mtg CA &P Cmte F &S Cmte Transportation Cmte
Utihties Cmte Arts Comm. Parks Comm. Planning Comm.
DA "1'E. 08/17/09
RECOMMENDATIONS.
SPONSOR /ADMIN Public Works
CoMMI Unanimous Approval, Forward to Committee of the Whole Special
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$294,610.00 $300,000.00 $0.00
ISSUE
City of Tukwila
INFORMATIONAL MEMORANDUM
TO Mayor Haggerton
TRANSPORTATION COMMITTEE
FROM Public Works Director
DATE August 12, 2009
SUBJECT Storm Lift Station No. 18 Improvements
Project No 07 -DRO3
BID AWARD
Award the bid for construction of Storm Lift Station No 18 Improvements
BUDGET AND BID SUMMARY (All amounts include sales tax.)
Bid Results Estimate Budg
Construction 294,610.00 373,118 63 300,000 00
Contingency (20 58.922.00 74.623.73 0.00
Total 353.532.00 447142.36 300.000.00
*Any overage amount will come from the Surface Water Fund's ending fund balance.
RECOMMENDATION
The Council is being asked to award the construction of the Storm Lift Station No 18
Improvements to Ro -Con Equipment Specialist, Inc. in the amount of $294,610 00 for
consideration at the August 24, 2009 Committee of the Whole meeting and the Special
Meeting immediately following the C 0 W that same night.
Attachments: Bid Tabulations
CIP Sheet
W:1PW Eng \PROJECTSW- DR Projects \07 -DRO3 (Storm Lift Station No. 18 Improvements) \Design \Info Memo Bid Award.doc
Jim Haggerton, Mayor
BACKGROUND
This project will upgrade Storm Lift Station No 18 by replacing the existing single 8" pump with
two 10" pumps, replacing the wet well, adding a control structure and constructing an electrical
control building These improvements will require the acquisition of additional right -of -way and
will provide a secondary backup pump, increased pumping capacity and automatic operation
The project was advertised for bids on July 29 and August 5, 2009 Nine bids were received and
opened on August 12, 2009 and the bids were checked and tabulated Ro -Con Equipment
Specialist, Inc. is the low bidder with a base bid of $294,610 00 The engineer's estimate was
$373,118 63
ANALYSIS
The bids were reviewed and tabulated No errors were found Ro -Con Equipment Specialist,
Inc's references were checked and found to be satisfactory
Owner: City of Tukwila
Project: Allentown Storm Water Pump Station
Engineers: PACE Engineers, Inc.
ITEM
NO.
ITEM OR
TASK DESCRIPTION
ROADWAY
1 6" HMA 1/2" with 6" CSTC Base
2 3" HMA 1/2" with 2" CSTC Base
I 3 Crushed Surfacing Top Course
4 Shoulder Gravel
TRAFFIC CONTROL DEVICES
5 Traffic Control Devices
ROADSIDE DEVELOPMENT
I 6 Property Restoration
7 Plantings
8 10 -Foot Chain Link Gate
9 Cedar Fence
STORM DRAINAGE
10 Mobilization
11 Temporary Water Polution /Erosion Control
12 Resolution of Utility Conflicts
13 Traffic Control Labor (Min. $35 /hr)
14 Contractor- Supplied Surveying and Staking
15 Potholing
16 Storm Water Pump Station
I 17 72 -inch Diameter Discharge Manhole
118 CMU Building
1 19 10" DI Pipe and Fittings
1 20 12" DI Pipe and Fittings
121 Removal and Disposal of Existing 84" Pump Station
22 Removal and Salvage of Existing Controls
23 10" R.S. Gate Valve and Valve Box
24 Bank Run Gravel
1 25 36" DI Pipe
1 26 Electncal
27 Trench Shoring and Safety
Sales Tax included Unit and Lump Sum prices per Rule 171
Bid Tab 8- 12- 09.x1s
QUANTITY
NO. UNIT UNIT
UNITS PRICE COST
125 SY 860.00 57.500.00 $58.00 97.250.00 8110.00 813.750,00 675.00 09,375.00 068.00 011,000.00 $90.00 011.250.00 076.00 $9,500.00
25 SY 532.00 $800.00 $50.00 01,250.00 I 0300.00 97,500.00 060.00 51.500,00 097.00 52,425.00 $45.00 51.125.00 038.00 $950.00
70 TN 028.00 01.960.00 530.00 $2,100.00 $55.00 03.850.00 $30.00 82,100.00 $26.00 91.820.00 $20.00 51.400,00 536.00 02,520.00
50 TN 028.00 51.400.00 530.00 01.500,00 $65.00 53,250.00 530.00 01.500,00 I $26.00 01,300.00 030.00 01.500,00 537.00 01,850.00
1 FA
10 EA
1 LS
70 LF
LS
LS
1 FA
400 Hour
1 LS
FA
LS
LS
LS
LS
LS
LS
1 LS
2 EA
150 TN
1 LS
LS
LS
LS 54,500.00 94,500.00 95,000,00 55.000,00 '1 5600.00 5600,00 02.500.00 92.500,00 51.150,00
Subtotals
UNIT
PRICE COST
BID TABULATION
RO -CON EQUIPMENT SPEC. 1 EBENAL GENERAL- INC. NORDIC CONSTRUCTION. INC SCI INFRASTRUCTURE. LLC
CONSTRUCTION INC
UNIT UNIT UNIT UNIT UNIT UNIT UNIT
PRICE COST PRICE_ COST j PRICE COST PRICE COST PRICE COST PRICE COST PRICE COST
$5.000.00 55.000,00 55,000.00 55.000,00 05,000.00 $5,000.00 $5.000.00 05,000,00 05.000,00 55,000.00 05.000,00 55,000.00 55.000,00 55,000.00 I 85.000,00 $5,000.00 q $5.000.00 55.000,00
5450.00 $4.500.00 $500.00 05.000,00 $200.00 02.000,00 0200.00 02.000,00 $92.00 5920.00 5130.00 51,300.00 5335,00 $3.350.00 I 0350.00 53.500,00 p $250.00 52,500,00
91,800.00 01,800.00 $2,000.00 52.000,00 51,000.00 01,000,00 $1.200.00 01,200.00 01,900.00 $1.900.00 51.700,00 $1.700.00 81.700,00 01.700,00 I 51.700.00 51,700.00 II $1.200.00 01.200.00
$35.00 02,450.00 $30.00 52.100.00 535.00 02,450.00 550.00 $3.500.00 I 539.00 82,730,00 030,00 02.100.00 530.00 02.100,00 I 030,00 $2.100.00 528.00 $1.960.00
56,000,00 06,000,00 030,000.00 530,000.00 $8,000.00 $8.000.00 016,500.00 016,500.00 $29,600.00 029,600,00
51,000.00 01,000,00 05.000,00 55,000,00 01.500,00 91,500.00 02.500.00 $2,500.00 528.800.00 828;800,00
010,000.00 910,000.00 510.000,00 010.000,00 510,000.00 910,000.00 010,500.00 010,000.00 010,000.00 910,000,00
538.00 $15,200.00 545.00 018.000.00 542.00 916,800.00 I 540,00 516,000.00 1 $46.00 018,400.00
53,200.00 03200,00 05,000.00 05,000.00 82.000,00 02,000.00 05,000.00 05,000.00 02.600,00 52.600.00
55,000,00 $5,000.00 05,000.00 05,000,00 55.000.00 05.000,00 $5.000.00 05,000.00 05.000,00 05,000.00
559,500.00 559.500.00 596.000.00 096,000,00 0135.000.00 0135,000,00 0110.000,00 5110.000.00 $115,800.00 $115.800.00
022,500.00 522.500.00 06,200.00 56,200.00 $44.000.00 944.000.00 065,000.00 065,500.00 $18.500.00 018.500.00
$24.000.00 024.000.00 040,000.00 540,000.00 030,000.00 $30,000.00 950,000.00 $50,000.00 048,800.00 048.800.00
012,500,00 $12.500.00 010,000.00 010,000.00 07,000.00 07,000.00 I 96,500.00 $6.500.00 $15.300.00 015,300.00
04.200,00 04.200,00 02,000,00 92.000,00 $4.200.00 $4,200.00 95.200,00 05,200.00 52.900,00 62,900.00
$12.000.00 512,000.00 030,000.00 030.000,00 58.000,00 98,000.00 $9,000.00 $9.000.00 015.300,00 015,300.00
54,000.00 04,000,00 05.005.00 $5,000.00 I 51.000.00 $1,000.00 $3.000.00 $3.000.00 $14.100.00 014,100.00
52,500.00 05.000,00 51.250.00 52,500,00 I 02,000.00 04,000,00 $2.300.00 $4,600.00 52,630.00 95,260.00
$26.00 53,900.00 $20.00 $3,000.00 I 0135.00 $20,250.00 030,00 $4.500.00 926,00 93,900.00
02,700.00 02,700.00 525.000.00 025,000.00 I 017.000.00 017,000.00 I 915,000,00 015.000.00 022.000,00 522.000,00
056.000.00 556,000.00 556,000,00 556,000.00 960,000.00 060.000.00 I 950.000,00 050.000.00 058.000.00 958.000,00
018.000.00 018,000.00 91,000.00 $1,000.00 93,000,00 03.000.00 910,000,00 010,000.00 09,000.00 $9,000.00
0294,610.00 0380,900.00
0416,150.00
0416,475.00 $451,505.00
Bid Dale: 08/12/2009
Bid Time: 11:00 a.m.
Job No. 08671.00
GARY HARPER R. L ALIA COMPANY I ONSTRUCT COMPANY LLC VLS CONSTRUCTION CO. 7 REALM INC.
5100.00 $12,500.00 I 078,00 09.750,00
5170.00 54,250,00 I 070.00 51,750.00
$30.00 52,100.00 028,00 01,960.00
$20.00 51,000.00 528.00 51,400.00
81,150.00 52,000.00 02,000.00 02.000.00 02.000,00 I 05.000,00 05.000,00 I $3,500.00 03,500.00
020,000.00 020.000.00 051.000,00 051.000.00 940,000.00 040,000.00 560,000.00 560.000,00
51,000,00 91,000.00 $5.000.00 05,000.00 016.000.00 016,000.00 03.500,00 $3.500.00
910,000.00 010,000.00 010.000,00 $10,000.00 010.000,00 $10,000.00 I 010.000,00 010.000.00
542.00 516.800,00 038.00 015,200.00 $40.00 016,000.00 I 042,00 016.800.00
51.600.00 01.600,00 05.000.00 05.000,00 51.600.00 01.600,00 I 05.000.00 55,000,00
05.000.00 05.000.00 05,000.00 05,000.00 i 05,000.00 05,000,00 I $5.000.00 55,000.00
0219.000.00 5219,000.00 0173,000.00 0173.000.00 $130.000.00 0130.000,00 I $230.000.00 0230.000.00
07,000,00 07,000.00 569.000.00 069.000.00 050,000.00 $50.000.00 540,000.00 $40.000.00
040.000,00 040.000,00 1 $40,000.00 940,000.00 $45,000.00 045.000.00 050,000.00 950,000,00
010.000,00 $10,000.00 510.000,00 010.000.00 012.000.00 012,000,00 03,500.00 03,500,00
910,000.00 $10.000.00 94,000.00 04,000.00 I 99.000.00 $9,000.00 93.500.00 03,500,00
910.000.00 010.000,00 $25,000.00 $25,000.00 015.000.00 015,000,00 015,000.00 $15.000.00
02,500.00 02.500,00 55.000.00 05.000,00 52.500.00 02,500.00 03.000.00 03,000,00
$5.000.00 010.000,00 $3.000.00 06.000,00 $3.300.00 06,600.00 07.500,00 915,000.00
$20.00 03,000.00 $21.00 $3,150.00 $30.00 $4,500.00 016.00 02.400.00
05.000.00 05.000,00 010.000.00 910,000.00 918,000.00 018.000,00 $12.500.00 012,500.00
050,000.00 050.000.00 051,000.00 951,000.00 952,500.00 852,500.00 $55.000.00 055,000.00
010,000,00 010.000.00 I 010,000,00 010,000.00 $62.000.00 062,000.00 93.000.00 93,000.00
$458,275.00 0526,320.00 9532,850.00 $562,220.00
TOTAL BID I 0294,610.00 9380,900.00 $416,150.00 5416,475.00 0451,505 DD $458,275.00 $526,320.00 I 9532,850.00 0562,220.00
08/13/2009
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2009 to 2014
PROJECT Storm Lift Station No. 18 Improvements
LINE ITEM 412.02.594.38 .36 PROJECT NO 07 -DRO3
DESCRIPTION Conduct an assessment of Storm Lift Station No. 18 to determine repairs or upgrades that may be needed.
Since its installation in 1997 the Allentown area has seen an increase in redevelopment, infill, and expansion
JUSTIFICATION of the City's drainage system. In addition, the station only has one pump and must be manually activated during
the flood season. Flooding may result in the event of a power or pump failure.
STATUS.
MAINT IMPACT Manually operating of flood gates and emergency responses will be decreased.
COMMENT
FINANCIAL Through Estimated
(in $000's) 2007 2008 2009 2010 2011 2012 2013 2014 BEYOND TOTAL
EXPENSES
Design 10 60 70
Land (R/W) 0
Const. Mgmt. 50 50
Construction 300 300
TOTAL EXPENSES 0 10 410 0 0 0 0 0 0 420
FUND SOURCES
Awarded Grant
Proposed Grant
Mitigation Actual
Mitigation Expected
City Oper Revenue
TOTAL SOURCES 0 10 410 0
0 10 410 0 0 0 0 0 0 420
0 420
0 Project Location
2009 2014 Capital Improvement Program
0
0
0
0
148
0
0
0
0
TRANSPORTATION COMMITTEE
Meeting Minutes
August 17, 2009 5 00 p m. Conference Room 1
PRESENT
Councilmembers: De' Sean Quinn, Chair; Joan Hernandez (filling in for Dennis Robertson) and Verna Griffin
Staff: Jim Morrow, Frank Iriarte, Bob Giberson, Cyndy Knighton, Ryan Larson, Gail Labanara, Derek
Speck and Kimberly Matej
Guests: Jeremy Eide
CALL TO ORDER. Committee Chair Quinn called the meeting to order at 5 p.m.
L PRESENTATIONS
No presentations.
City of Tukwila
Transportation Committee
II. BUSINESS AGENDA
A. Allentown Storm Water Lift Station
Staff is seeking full Council approval to award a bid for the construction of Storm Water Lift Station No 18
(also referred to as Allentown Storm Water Pump Station) Improvements to Ro -Con Equipment Specialist,
Inc in the amount of $294,610
Under usual circumstances, this item would be discussed in the Utilities Committee; however, time
constraints associated with. anticipated increased river flows and potential flooding from the Howard
Hanson Dam and normal Council processes delayed by a 5 Monday (August 31) would delay construction
to late September Utilities Committee Chair Kathy Hougardy is aware of these issues and has approved the
item to be heard as a Transportation Agenda item.
Improvements to the Lift Station will include replacing a single 8 -inch pump with two 10 -inch pumps and
will improve pumping capacity and automatic operation.
Ro -Con Equipment Specialist, Inc. has not worked on City projects previously; however, their references
were found to be satisfactory The item came in under the Engineer's Estimate, but with contingency is over
budget. Any overruns will be taken from the Surface Water Fund's ending fund balance.
Committee members suggested in consideration of time (saving of approximately four weeks), this item
move forward the August 24 COW for discussion and the subsequent Special Meeting on the same date.
UNANIMOUS APPROVAL. FORWARD TO AUGUST 24 COW FOR DISCUSSION
B Tukwila Urban Center Access Project (Klickitat) Schedule for Formation of a Local Improvement District
As an Information Only item, staff is reviewing the proposed schedule for the formation of a Local
Improvement District (LID) for the Tukwila Urban Center Access Project (Klickitat)
Without a LID, funding for the project will be incomplete and over $8 million of awarded project grants will
become ineligible for use.
Committee members emphasized the need to oversaturate areas that will receive notification mailings
regarding the LID formation in order to increase outreach potential. Additionally, Committee Chair Quinn
requested that staff attend the August 24 COW to notify Council of this proposed schedule. FORWARD
TO AUGUST 24 COW FOR BRIEFING