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Home My WebLink AboutCOW 2009-08-10 Item 4A - Resolution - Sole-Source Purchase of Lift Station Control SystemsI CAS NUMBER: 09-113 CA I'EGORY SPONSOR SPONSOR'S SUMMARY REVIEWED BY Fund Source: Comments: MTG. DATE 08/10/09 08/17/09 MTG. DATE 08/10/09 08/17/09 Discussion Motion Mtg Date 08/10/09 Mtg Date EXPENDITURE REQUIRED $0.00 COUNCIL AGENDA SYNOPSIS Meeting Date Prepared by 08/10/09 7 08/17/09 Mtg Dat8/ 10 /09 Mtg Date Initials 1 Mayor's review h AMOUNT BUDGETED $0.00 1 Council revieay I (1 ITEM INFORMATION Q C1 I ORIGINAL AGENDA DATE: AUGUST 10, 2009 AGENDA ITEM TITLE Resolution for Sole- Source Purchase of Lift Station Control Systems Resolution Ordinance Bid Award Public Hearing Other Mtg Date Mtg Date Mtg Date Council Mayor Adm Svcs DCD Finance Fire Legal P&R Police PW/ The City currently has 10 sewer lift stations and 5 storm lift stations. Starting in 1995, Public Works converted all alarm functions, pump control logic, radio communication and data logging functions to one specific type of panel for operational consistency at all lift stations. These configurations were built and supported by Calvert Technical Services, Inc. Council is being asked to approve this resolution to authorize the continuation of sole source purchase of the lift station control systems from Calvert Technical Services, Inc. CA &P Cmte F &S Cmte Transportation Cmte Arts Comm. Parks Comm. Planning Comm. El COW Mtg. Utilities Cmte DATE: 07/28/09 RECOMMENDATIONS: SPONSOR /ADMIN. Public Works COMMI'1TEE Unanimous Approval; Forward to Committee of the Whole COST IMPACT FUND SOURCE RECORD OF COUNCIL ACTION ATTACHMENTS Informational Memorandum dated 07/14/09 Draft Resolution Minutes from the Utilities Committee meeting of 07/28/09 ITEM No. A. APPROPRIATION REQUIRED $0.00 TO: Mayor Haggerton Utilities Committee FROM: Public Works Directo DATE: July 14, 2009 SUBJECT: Lift Station Control Systems Resolution for Sole- Source Purchase ISSUE Authorize the sole- source purchase of lift station control systems from Calvert Technical Services, Inc. BACKGROUND The City currently has 10 sewer lift stations and 5 storm lift stations. Starting in 1995, Public Works converted all alarm functions, pump control logic, radio communication, and data logging functions to one specific type of panel for operational consistency at all lift stations. These configurations were built and supported by Calvert Technical Services, Inc. We are in the process of upgrading the Allentown storm pump station #18 to expand, relocate and rebuild to meet drainage and discharge requirements. Installing the same control panel that is used at all of the other stations is critical to maintaining interoperability and system efficiency. The radio units must also be the same in order to transmit data to the data logging computer base station at Minkler Shops. RECOMMENDATION The Council is being asked to approve this resolution for sole- source purchasing of lift station control systems from Calvert Technical Services, Inc. and consider this item at the August 10, 2009 Committee of the Whole meeting and subsequent August 17, 2009 Regular meeting. Attachment: Draft Resolution City of Tukwila INFORMATIONAL MEMORANDUM W: \PW Eng \OTHER \Pat Brodin \Info Memo Sole Source Calvert Tech.doc Jim Haggerton, Mayor and A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, WAIVING COMPETITIVE BIDDING REQUIREMENTS AND AUTHORIZING THE SOLE SOURCE PURCHASE OF LIFT STATION CONTROL SYSTEMS THROUGH CALVERT TECHNICAL SERVICES, INC. WHEREAS, RCW 39.04.280(1)(b) provides for exemption from competitive bidding requirements when purchases are clearly and legitimately limited to a sole source of supply; and WHEREAS, the City's sewer and surface water lift stations are equipped with identical control systems for operational consistency; and WHEREAS, the City currently has 10 sewer lift stations and 5 storm lift stations; WHEREAS, the City's existing control system consists of lift station control panels built by Calvert Technical Services; and WHEREAS, any panel upgrades should be compatible with the original system to ensure a seamless retrofit with minimal training; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. In accordance with RCW 39.04.280(1)(b), it has been determined that the purchase of the City's lift station upgrades is limited to a sole source. The competitive bidding requirements for the City's purchase of lift station control systems are hereby waived in order to ensure panel upgrade compatibility with the original system and a seamless retrofit with minimal training. Section 2. The Public Works Department is authorized to purchase lift station control systems through Calvert Technical Services, Inc. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Council Meeting thereof this day of 2009. ATTEST/ AUTHENTICATED: Christy O'Flaherty, CMC, City Clerk APPROVED AS TO FORM BY: Office of the City Attorney DRAFT W:\ Word Processing Resolutions \Sole Source Control System Calvert.doc GLksn 08/05/2009 Joan Hernandez, Council President Filed with the City Clerk: Passed by the City Council: Resolution Number: Page 1 of 1 UTILITIES COMMITTEE Meeting Minutes July 28, 2009 5:00 p.m. Conference Room #1 CALL TO ORDER: Committee Chair Hougardy called the meeting to order at 5:00 p.m. I. PRESENTATIONS No Presentations City of Tukwila Utilities Committee PRESENT Councilmembers: Kathy Hougardy, Chair; Pam Linder, and Dennis Robertson Staff: Bob Giberson, Frank Iriarte, Pat Brodin, Mike Cusick, Mary Miotke, Gail Labanara and Kimberly Matej Guest: Chuck Parrish and David Weaver II. BUSINESS AGENDA A. Resolution for Sole Source Purchase: Lift Station Control Systems Staff is seeking full Council approval of a resolution waiving the competitive bidding requirements and authorizing the sole- source purchase of lift station control systems from Calvert Technical Services, Inc. The City is currently in the process of upgrading the Allentown Storm Pump Station No. 18. In order to maintain interoperability with the other lift stations throughout the City, upgrades and /or changes made to the Allentown location should be configured, built and supported by the same vendor as the other lifts stations, which is Calvert Technical Services, Inc. UNANIMOUS APPROVAL. FORWARD TO AUGUST 10 COW FOR DISCUSSION. B. Interurban Water Reuse: Reclaimed Water Service and Use Agreement with Starfire Sports Staff is seeking full Council approval to enter into an agreement with Starfire Sports and King County for the use and service of reclaimed water. In the past, Starfire Sports utilized reclaimed water to irrigate the softball fields which were located at Fort Dent Park. With the addition of a new soccer field and landscaped areas in the northern portion of the park, they would like to expand the use to reclaimed water to that area. King County Department of Natural Resources requires a formal user agreement for the distribution of reclaimed water to ensure compliance for distribution. The City of Tukwila is responsible for the service, metering and billing of the reclaimed water. UNANIMOUS APPROVAL. FORWARD TO AUGUST 10 COW FOR DISCUSSION. C. Proiect Closeout Acceptance: Side Sewer Installation at 13906 51st Avenue South Staff is requesting full Council approval for formal contract acceptance and release of retainage to Duane Cameron Bulldozing, Inc. for the side sewer installation at 13906 51st Avenue South. One change order was required on this project due to sewer stub location issues and extraordinary depth (see Utilities Committee minutes dated 06/09/09. UNANIMOUS APPROVAL. FORWARD TO AUGUST 3 CONSENT AGENDA.