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HomeMy WebLinkAboutReg 2009-08-03 Item 5C - Final Acceptance - Infiltration and Inflow 2009 Side Sewer Installation by Duane Cameron Bulldozing for $43,690.05CAS NUMBER: 09-110 MTG. DATE 08/03/09 MTG. DATE 08/03/09 Oct 1I0 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by 1 Mayor's review 1 Council review 08/03/09 7M I I n I I I ITEM INFORMATION EXPENDITURE REQUIRED AMOUNT BUDGETED $43,690.05 $75,000.00 Fund Source: 402.02 SEWER FUND (PG. 122, 2009 CIP) Comments: ORIGINAL AGENDA DAIS: AUGUST 3, 2009 RECORD OF COUNCIL ACTION ATTACHMENTS Informational Memorandum dated 07/22/09 State of WA Dept of Revenue Notice of Completion 09 -057 Minutes from the Utilities Committee meeting of 07/28/09 ITEM No. AGENDA ITEM TITLE Accept as complete Infiltration and Inflow (I&I) 2009 Side Sewer Installation at 13906 51 Ave S and release retainage CATEGORY Discussion Motion Resolution Ordinance ['Bid Award Public Hearing Other Mtg Date Mtg Date 08/03/09 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal P&R Police PIV SPONSOR'S The contract with Duane Cameron Bulldozing, Inc. of Enumclaw, WA is complete for the SUMMARY Infiltration and Inflow (I&I) 2009 Side Sewer Installation at 13906 51st Ave S. Construction began April 1, 2009 and was completed on April 21, 2009. One change order at a significant cost (approved by Council 7/6/09) was issued for a new sewer stub. Council is being asked to accept and finalize the contract in the amount of $43,690.05. REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DA "IE: 07/28/09 RECOMMENDATIONS: SPONSOR /ADMIN. Public Works COMMITTEE unanimous Approval; Forward to Regular Consent Agenda COST IMPACT FUND SOURCE APPROPRIATION REQUIRED $0.00 City of Tukwila TO: Mayor Haggerton Utilities Committee FROM: Public Works Director,) INFORMATIONAL MEMORANDUM Jim Haggerton, Mayor DATE: July 22, 2009 SUBJECT: Infiltration and Inflow (MI) 2009 Side Sewer Installation at 13906 51 Ave S Pro Project No. 09 -SW02, Contract No. 09 -057 Project Completion and Acceptance ISSUE Accept contract as complete and authorize for release of the retainage. BACKGROUND The Notice to Proceed for Contract No. 09 -057 with Duane Cameron Bulldozing, Inc., of Enumclaw, Washington was issued April 1, 2009 for construction of the Side Sewer Installation at 13906 51 Ave S Project. ANALYSIS This contract was completed on April 21, 2009. One Change Order was issued during construction. A new stub had to be installed and the sewer main was found to be 18 feet deep. This was an extraordinary depth that was not expected and required a significant cost increase. Council approved Change Order No. 1 for $28,317.28 on July 6, 2009. Contract Award Amount Unit Price Underruns Sales Tax (N /A) Total Amount Paid (incl. retainage) RECOMMENDATION The Council is being asked for formal acceptance and retainage release authorization, subject to standard claim and lien release procedures, for the contract with Duane Cameron Bulldozing in the amount of $43,690.05 and consider this item on the consent agenda of the August 3, 2009 Regular Meeting. Attachment: Dept of Revenue Notice of Completion 11,582.31 28,317.28 3.790.46 43.690.05 W: \PW Eng \PROJECTSW- SW Projects \09sw02 13906 51 Ave S SSS \INFO MEMO Closeout 7 -22 -09 gl.doc State of Washington Department of Revenue PO Box 47474 REVEN Olympia WA 98504 -7474 Contractor's Registration No. (UBI No.) 601 227 683 From: City of Tukwila 6200 Southcenter Boulevard Tukwila, WA 98188 Duane Cameron Bulldozing Comments: Date 7/13/09 NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT Name Address of Public Agency Notice is hereby given relative to the completion of contract or project described below Contract Number Description of Contract I I 2009 Side Sewer 13906 51 Ave S 09 -SW02 09 -057 Contractor's Name Telephone Number 360- 825 -3989 Contractor's Address PO Box 274, Enumclaw WA 98022 Date Work Commenced Date Work Completed Date Work Accepted 4/1/09 4/21/09 Surety or Bonding Company West American Insurance Company Agent's Address Hentschell Associates, Inc., 621 Pacific Ave Ste 400, Tacoma WA 98402 Contract Amount 11,582.31 Additions 28,317.28 Liquidated Damages 0.00 Reductions 0.00 Sub -Total 39,899.59 Amount Disbursed 41,695.08 Amount of Sales Tax Paid at 9.5 3,790.46 Amount Retained 1,994.97 (If various rates apply, please send a breakdown.) TOTAL 43,690.05 TOTAL 43,690.05 o Assigned To Date Assigned Signature Type or Print Name Diane Jaber Phone Number 206 -433 -1871 Disbursing Officer Department Use Only The Disbursing Officer must complete and mail THREE copies of this notice to the Department of Revenue, PO Box 47474, Olympia, WA 98504 -7474, immediately after acceptance of the work done under this contract. NO PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of Department's certificate, and then only in accordance with said certificate. To inquire about the availability of this document in an alternate format for the visually impaired, please call (360) 753 -3217. Teletype (TTY) users please call (800) 451 -7985. You may also access tax information on our Internet home page at http: /dor.wa.gov. REV 31 0020e (6- 27 -01) UTILITIES COMMITTEE Meeting Minutes July 28, 2009 5:00 p.m. Conference Room #1 CALL TO ORDER: Committee Chair Hougardy called the meeting to order at 5:00 p.m. I. PRESENTATIONS No Presentations City of Tukwila Utilities Committee PRESENT Councilmembers: Kathy Hougardy, Chair; Pam Linder, and Dennis Robertson Staff: Bob Giberson, Frank Iriarte, Pat Brodin, Mike Cusick, Mary Miotke, Gail Labanara and Kimberly Matej Guest: Chuck Parrish and David Weaver II. BUSINESS AGENDA A. Resolution for Sole Source Purchase: Lift Station Control Systems Staff is seeking full Council approval of a resolution waiving the competitive bidding requirements and authorizing the sole source purchase of lift station control systems from Calvert Technical Services, Inc. The City is currently in the process of upgrading the Allentown Storm Pump Station No. 18. In order to maintain interoperability with the other lift stations throughout the City, upgrades and /or changes made to the Allentown location should be configured, built and supported by the same vendor as the other lifts stations, which is Calvert Technical Services, Inc. UNANIMOUS APPROVAL. FORWARD TO AUGUST 10 COW FOR DISCUSSION. B. Interurban Water Reuse: Reclaimed Water Service and Use Agreement with Starfire Snorts Staff is seeking full Council approval to enter into an agreement with Starfire Sports and King County for the use and service of reclaimed water. In the past, Starfire Sports utilized reclaimed water to irrigate the softball fields which were located at Fort Dent Park. With the addition of a new soccer field and landscaped areas in the northern portion of the park, they would like to expand the use to reclaimed water to that area. King County Department of Natural Resources requires a formal user agreement for the distribution of reclaimed water to ensure compliance for distribution. The City of Tukwila is responsible for the service, metering and billing of the reclaimed water. UNANIMOUS APPROVAL. FORWARD TO AUGUST 10 COW FOR DISCUSSION. C. Proiect Closeout Acceptance: Side Sewer Installation at 13906 51st Avenue South Staff is requesting full Council approval for formal contract acceptance and release of retainage to Duane Cameron Bulldozing, Inc. for the side sewer installation at 13906 51st Avenue South. One change order was required on this project due to sewer stub location issues and extraordinary depth (see Utilities Committee minutes dated 06/09/09. UNANIMOUS APPROVAL. FORWARD TO AUGUST 3 CONSENT AGENDA.