The URL can be used to link to this page

Home My WebLink AboutCOW 2009-07-27 Item 5D - Contract Supplement #5 - Tukwila Urban Center Access (Klickitat) with HNTB for $63,350COUNCIL AGENDA SYNOPSIS Meeting Date Prepared 07/27/09 7M 08/03/09 3M b Mayor's review 1 Council review Initials ITEM INFORMATION ITEM NO. CAS NUMBER: 09-108 ORIGINAL AGENDA DATE: JULY 27, 2009 AGENDA ITEM TITLE Tukwila Urban Center Access Project (Klickitat) Design Supplement No. 5 with HNTB CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other Mtg Date 07/27/09 Mtg Date 08/03/09 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date SPONSOR Council Mayor Adm Svcs DCD Finance Fire L Legal P&R Police PW SPONSOR'S The design of the Tukwila Urban Center Access Project (Klickitat) has a number of SUMMARY outstanding issues requiring this additional Supplement No. 5 with HNTB. There are full channelization plans needing WSDOT approval, new drainage requirements needing Department of Ecology's approval as well as property coordination and LID support. Council is being asked to approve Supplement No. 5 for $63,350.00 with HNTB. REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DA'Z'E: 07/20/09 RECOMMENDATIONS: SPONSOR /ADMIN. Public Works CoMMIF Unanimous Approval; Forward to Committee of the Whole COST IMPACT FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $63,350.00 $60,000.00 $0.00 Fund Source: 104.02 ARTERIAL STREETS (PAGE 15, 2009 CIP) Comments: Additional design funds will be used from the project's construction funds MTG. DATE 07/27/09 08/03/09 MTG. DATE 07/27/09 08/03/09 RECORD OF COUNCIL ACTION ATTACHMENTS Informational Memorandum dated 07/15/09 HNTB Supplement No. 5 2009 CIP page 15 Minutes from the Transportation Committee meeting of 07/20/09 City of Tukwila Mayor Haggerton Transportation Committee FROM: Public Works Directo DATE: July 15, 2009 TO: Attachments: Ag 05 -071 Supplemental Agreement No. 5 2009 CIP page 15 INFORMATIONAL MEMORANDUM SUBJECT: Tukwila Urban Center Access Proiect (Klickitat) Proiect No. 84 -RW19. Contract 05 -071 with HNTB SupDlemental Agreement No. 5 W: \PW Eng \PROJECTS\A- RW RS Projects \84rw19 Klickitat_Sctr Pkwy_15 Access Rev \INFO MEMO HNTB Supp #5 7 -15 -09 gl.doc Jim Haggerton, Mayor ISSUE Approve Supplemental Agreement No. 5 to the HNTB contract for additional design and permit work associated with the Tukwila Urban Center Access Project (Klickitat). BACKGROUND The design of the Tukwila Urban Access Improvement Project has a number of outstanding issues requiring resolution. These issues include: WSDOT approvals Design of the buttonhook ramp Property coordination and Construction phasing and staging associated design efforts ANALYSIS Additional work is required to complete the design, permitting, Local Improvement District support and final WSDOT approvals. WSDOT has informed us that they will require a full channelization plan for approval and deviations of all design elements that do not meet WSDOT standards on Southcenter Parkway and Klickitat Drive. Previously, WSDOT had verbally approved the use of AASHTO standards, which is the typical minimum standard for City streets. WSDOT standards are higher for freeways because highways are designed for higher speeds and volumes. In addition, the Washington State Department of Ecology's drainage requirements have changed and an assessment of the potential impacts to the project is needed. Supplement No. 5 will have HNTB identify all remaining design work and permits needed to complete the design package for advertisement and assist the City with coordination of design approvals for work within the State rig ht -of -way. There is currently $60,000 budgeted for design in 2009/2010. Additional design funds will be used from the $20,662,000.00 construction funds if we rely on the current climate of favorable bids. RECOMMENDATION Approve Supplement No. 5 with HNTB for additional design and permitting services in the amount of $63,350.00 and consider this item at the July 27, 2009 COW and the August 3, 2009 Regular Meeting. Ink WI Washington State Department of Transportation Supplemental Agreement Organization and Address Phone: City of Tukwila Number 5 Public Works Department 6300 Southcenter Blvd., Suite #100 Original Agreement Number Tukwila, WA 98188 05 -071 206 -431 -3665 Project Number Execution Date Completion Date 84 -RW19 April 6, 2005 December 31, 2009 Project Title New Maximum Amount Payable Klickitat/Southcenter Parkway Access $3,270,311 Improvement Project Description of Work Final PS &E, including 60 90 and 100% design, and delivery of final documents for construction advertisement. The Local Agency of Tukwila desires to supplement the agreement entered into with HNTB Corporation and executed on April 6, 2005 and identified as Agreement No. 05 -071. All provisions in the basic agreement remain in effect except as expressly modified by this supplement. The changes to the agreement are described as follows: I I Section II, SCOPE OF WORK, shall be amended as follows: The scope of work for this project is supplemented as detailed in the attached Exhibit A, and by this reference made part of this Agreement. I I Section IV, TIME FOR BEGINNING AND COMPLETION, shall be amended as follows: All work under this AGREEMENT shall be completed by the date shown in the heading of this SUPPLEMENTAL AGREEMENT under completion date. III Section V, PAYMENT, shall be amended as follows: Compensation due to Consultant for work performed or services rendered for this project is supplemented as detailed in the attached Exhibit B, and by this reference made part of this Agreement. Original Supp. No. Supp. No. Supp. No. Supp. No. Supp. No. Agreement 1 2 3 4 5 Total Total Amount $1,168,322 $1,956,680 $17,200 $0 $14,759 $63,350 $3,220,311 Authorized Management $50,000 $0 $0 $0 $0 $0 $50,000 Reserve Fund Maximum Amount $1,218,322 $3,175,002 $3,192,202 $3,192,202 $3,206,961 $3,270,311 $3,270,311 Payable If you concur with this supplement and agree to the changes as stated above, please sign in the appropriate spaces below and return to is office for final action. By: HNTB orati Date DOT Form 140 -063 EF Revised 9/2005 7 s By: City of Tukwila Approving Authority Signature Date EXHIBIT A -5 SCOPE OF WORK TUKWILA ACCESS IMPROVEMENT PROJECT: KLICKITAT DRIVE /SOUTHCENTER PARKWAY AREA Supplemental Agreement Number 5 SUPPLEMENTAL AGREEMENT NUMBER 5 a1NTB Exhibit A -5 Page 1 of 4 BACKGROUND The design of the Tukwila Urban Access Improvement Project was shelved at the 100% design in May of 2007. At the time it was shelved, there were a number of outstanding issues requiring resolution once the project design efforts resumed. These issues include but are not limited to: WSDOT approvals, design of the buttonhook ramp, property coordination and associated design efforts, construction phasing and staging. In addition, the Washington State Depai linent of Ecology's drainage requirements have changed and an assessment of the potential impacts to the project is needed. To complete the project design and prepare an ad ready contract package the City and the CONSULTANT have agreed upon a two stage approach to complete the design and prepare an ad ready contract package. The first stage of this approach is reflected in the following scope of work. PURPOSE OF SUPPLEMENT #5 The purpose of Supplement #5 is to identify all remaining design work and permits needed to complete the contract PS &E package for advertisement, and assist the City with coordination of design approvals for work within the State right -of -way. 1.0 PROJECT MANAGEMENT The CONSULTANT will provide overall project administration and management for 4 months; the estimated duration of the coordination and assessment of potential design changes to the project and initiation of the final PS &E preparation. This effort includes the following tasks: Minor updates to the current project cost estimate Preparing and updating the project schedule as needed Monthly budget status /forecast using Earned Value method Monthly progress reports and invoices Up to 4 bi- weekly project management team meetings, agendas, meeting summaries, at Tukwila offices with up to 3 CONSULTANT staff Up to 4 CONSULTANT team design meetings, with up to 5 staff, to coordinate work between CONSULTANT staff 2.0 WSDOT DESIGN COORDINATION Supplemental Agreement Number 5 NTB The purpose of this task is to assist the City with coordination of WSDOT design approvals required for the project. These approvals are in addition to existing Local Agency agreement between the City of Tukwila and WSDOT and the deviation for the 2' shoulder currently under review. The CONSULTANT shall provide technical assistance to the City by responding to requests for information regarding design issues, attending meetings (up to 4 with the City and WSDOT, Exhibit A -5 Page 2 of 4 responding to WSDOT comments on the design, and supporting the City in the process for deviation and limited access revision approvals. 3.0 REINITIATION OF PS &E COMPLETION 4.1 Assessment of Drainage Design Updates INTB This task includes determining an approach for the completion of PS &E based on changed conditions and the findings of Supplement #5 Tasks 1 and 2. For budgeting purposes 128 hours have been included. The remainder of work needed to complete the ad -ready PS &E will be included in another supplemental agreement. 4.0 REQUIRED SERVICES CURRENTLY UNDER NEGOTIATION The following tasks are required for completion of the plans and specifications. These additional work items are under negotiation for scope and fee for a future supplemental agreement. The purpose of this task is to assess the specific tasks required to update the drainage design based the CONSULTANT's review of the design. The CONSULTANT's review of the design will be based on changed project conditions and the addition of the current WSDOT buttonhook ramp design. The CONSULTANT's review includes identifying impacts of revisions to the drainage design on other project design elements including structures and walls. 4.2 DOE Coordination and Related Assessment of Drainage Impacts The purpose of this task is to determine if the drainage design approach used in the existing project design will be accepted by the DOE. The existing drainage design followed the 2004 Highway Runoff Manual (HRM). In a letter dated March 15, 2004 from DOE, projects designed using the 2004 HRM were deemed compliant through the 2005 -2007 biennium. This task will be accomplished through direct coordination with DOE during which the CONSULTANT shall seek acceptance of the existing drainage design. If DOE does not accept the existing drainage design approach, this task will assess the impacts on the drainage design and the rest of the project design. 4.3 Status of Environmental Documents and Permits The purpose of this task is to assess the status of environmental documentation and permits and identify the impacts of both on the current drainage design. The CONSULTANT shall prepare a permit matrix that identifies the permit name, permitting agency, permit trigger, documentation required, anticipated timeline for permit approval, and responsible project team member. Supplemental Agreement Number 5 Exhibit A -5 Page 3 of 4 4.4 Design Completion INTB The design of the Tukwila Urban Access Improvement Project was shelved at the 100% design in May of 2007. At the time it was shelved, there were a number of outstanding items requiring completion once the project design efforts resumed. These include: WSDOT approvals. Permits. Updates to project specifications. Design of the buttonhook ramp and related potential impacts to Hydrology report, drainage design, plans, grading, removals, erosion control and site preparation plans for project. Design work at McDonald's entrance and parking. Maintenance of Traffic and Construction Phasing and Staging plans. Design updates to reflect changed conditions in project area. Coordination with property owners on the west side of project to convey the current design which has new curb, gutter, sidewalk, driveway and storm sewer reconstruction on the west side of the project Address the removal and re- setting of private business monument signs on the project. These are located on the Doubletree and Legacy properties. Confirm final paving limits between disciplines. Ensure thorough WSDOT review and approval of signing plans. Ensure thorough WSDOT review of the roadway improvements adjacent to the northern interstate ramp terminal where the project currently proposes to remove and replace the median island. The resolution of the above outstanding issues will allow the completion of the following design elements of the project. Permitting Right of way Roadway channelization Signals and interconnect Illumination Maintenance of Traffic Detour plans Construction staging and phasing Landscape design and architectural treatments Signing Drainage plans, profiles and details Erosion and sediment control Utility coordination Earthwork Bridge and other structures design Supplemental Agreement Number 5 Exhibit A -5 Page 4 of 4 Exhibit B -5 Consultant Fee Determination Summary Sheet (Negotiated Hourly Rates) Klickitat /Southcenter Parkway Access Improvement Project Supplemental Agreement No. 5 LABOR COSTS Staff Classification Hours Rate Total Cost Principal 2 $215.44 $431 Project Manager 92 $182.73 $16,811 Sr. Engineering Manager 68 $214.52 $14,587 Sr. Landscape Architect 8 $171.76 $1,374 Senior Project Engineer 8 $147.51 $1,180 Project Engineer 48 $134.25 $6,444 Design Engineer 8 $123.04 $984 Landscape Architect 8 $91.02 $728 Jr. Engineer 8 $80.73 $646 Sr. Technician 40 $96.74 $3,870 Project Administrator 32 $110.69 $3,542 Administrative Assistant 0 $66.32 $0 REIMBURSEABLE COSTS SUBCONSULTANT COSTS IROTAL COSTS SUB -TOTAL LABOR COSTS Travel: Local Travel (Mileage, Parking) $500 Reproduction: $500 Other: $0 SUB -TOTAL REIMBURSEABLE COSTS $1,000 HDR Engineering, Inc. PACE Engineers, Inc. HNTB Corporation 322 $50,598 $9,0331 $2,7201 $63,35011 HNTB Corporation Summary of Hours Klickitat/Southcenter Parkway Access Improvement Project Supplemental Agreement No. 5 Staff Cassifications Design Sr. Sr. Engineer/ HDR PACE Project Engineering Landscape Sr. Project Project Traffic Landscape Jr. Sr. Project Admin. HNTB Subtotal Subtotal Task Principal Manager Mgr. Architect Engineer Engineer Engineer Architect Engineer Technician Admin. Assist Subtotal Hours Hours TOTAL Task1 •IProiectManagement "I'.. I I. I I. I.,,..•;.,..,I I" 1,.:., ..I I": 1. 1 I 1 21 481 401 1 1 1 1 1 I 1 241 1 114 341 0 148 Task 2 IWSDOT Design Coordination I 'I :....1, I I 1,, I I I 1, I I 1 1 I I 1 28 1 20 1 I I 40 1 I 1 1 32 1 I 1 120 01 0 120 Task 3 :Ilnitiation of PS &E Completion:...:.; 1:. I:, 1, I i.' I I L I I I 1. I 1 161 81 81 81 81 81 81 81 81 81 1 88 241 16 128 I Total Hours by Classifications 21 921 681 81 81 481 81 81 81 401 321 q 3221 581 161 396 Klickitat /Southcenter Parkway Access Improvement Project Supplemental Agreement No. 5 LABOR COSTS Staff Classification REIMBURSEABLE COSTS Exhibit B -5 Consultant Fee Determination Summary Sheet Exhibit B -5 Consultant I-ee Determination Summary Sheet (Negotiated Hourly Rates) HDR Engineering, Inc. Hours Rate Total Cost' Principal 0 $213.06 $0 Project Manager 24 $194.91 $4,678 Sr. Project Engineer 8 $129.68 $1,037 Project Engineer 12 $119.00 $1,428 Sr. Administrator 10 $107.93 $1,079 Administrator 4 $77.58 $310 SUBTOTAL LABOR COSTS 58 $8,5331 Travel (Mileage, Parking): $50 Reproduction: $300 Postage, Express Mail, Courier $10 Other: $140 SUBTOTAL REIMBURSEABLE COSTS $500 IITOTAL COSTS $9,03311 Task Principal Task 1 •.1 Project Management 1 Task 2 IWSDOT Design Coordination I I Task 3 Ilnitiation of PS &E Completion I I Total hours by Classification HDR Engineering, Inc. Summary of Hours Klickitat/Southcenter Parkway Access Improvement Project Supplemental Agreement No. 5 01 Sr. Project Sr. Project Project Administra Administra Manager Engineer Engineer tor tor 1 16 41 101 4 8 24 8 81 81 121 I I 1 101 4 Staff Cassifications 01 0 01 0 01 01 0 HDR Subbtotal 34 0 24 58 M LABOR COSTS Staff Classification Senior Principal Surveyor REIMBURSEABLE COSTS IITOTAL COSTS Exhibit B -5 Consultant Fee Determination Summary Sheet (Negotiated Hourly Rates) Klickitat /Southcenter Parkway Access Improvement Project Supplemental Agreement No. 5 PACE Engineers, Inc. Hours Rate Total Cost 16 $145.00 $2,320 Total Hours 16 TOTAL SALARY COSTS $2,3201 Travel (Mileage, Parking): $100 Reproduction: $100 Other: $200 TOTAL REIMBURSEABLE COSTS $400 Task Task 1 (Project Management Task.2 IWSDOT Design Coordination Task 3 IInitiation of PS &E Completion PACE Engineers, Inc. Summary of Hours Klickitat/Southcenter Parkway Access Improvement Project Supplemental Agreement No. 5 Total hours by Classification Staff Cassifications 1 Sr. Principal Surveyor 1 61 PACE TOTAL 0 161 16 PROJECT: Tukwila Urban Center Access (Klickitat -S\C Pkwy Access Revision) DESCRIPTION: Improve traffic flow on Southcenter Parkway, Klickitat Drive and Strander Boulevard by constructing an underpass for the southbound lane on Southcenter Pkwy. Coordinate with WSDOT on 1 -5 on- ramps. JUSTIFICATION: Provide needed future traffic capacity, safety improvements and reduce accidents. STATUS: Design Report completed in 2005, design in 2006 2007, and LID formation to begin in 2008. Proposed Southcenter Pkwy /Klickitat road closure for duration of construction will save a significant amount of costs. MAINT. IMPACT: Overlay on a 10 -20 year cycle. Project is on Impact Fee List. Federal funds for $3.1m. Assumes Mall mitigation of $1.5m with $611k cash and COMMENT: $846k ROW, Boeing (Longacres) mitigation is $65k, ACME Bowling $115k. Construction grants; State TIB $5m, Federal STP $3m, and State funds $250k. Local Improvement District (LID) is $11.8 million. FINANCIAL Through Estimated (in $000's) 2007 2008 2009 2010 2011 2012 2013 2014 BEYOND TOTAL EXPENSES Design 3,164 193 60 3,417 LID Expenses 113 27 80 220 Land(R/W) 2 854 992 1,848 Const. Mgmt. 2,818 2,818 Construction 20,662 20,662 TOTAL EXPENSES 3,279 1,074 1,132 23,480 0 0 0 0 0 28,965 FUND SOURCES Awarded Fed Grant 974 3,000 3,974 Earmark future) 1,324 436 401 2,161 Awarded State Grant 5,250 5,250 LID 11,808 11,808 Mitigation Actual 183 1,601 1,784 ROW Donation 846 846 Impact Fees 331 331 City Oper. Revenue 798 (1,809) 731 3,091 0 0 0 0 0 2,811 TOTAL SOURCES 3,279 1,074 1,132 23,480 0 0 0 0 0 28,965 Project Location 2009 2014 Capital Improvement Program CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2009 to 2014 LINE ITEM: 104.02.595. .20 PROJECT NO. 84 -RW19 15 TRANSPORTATION COMMITTEE Meeting Minutes July 20, 2009 5:00 p.m. Conference Room 1 City of Tukwila Transportation Committee PRESENT Councilmembers: De' Sean Quinn, Chair; Joan Hernandez (filling in for Dennis Robertson) and Verna Griffin Staff: Bob Giberson, Cyndy Knighton, Jon Harrison, Gail Labanara and Kimberly Matej Guests: Jeremy Eide CALL TO ORDER: Committee Chair Quinn called the meeting to order at 5:00 p.m. I. PRESENTATIONS No presentations. II. BUSINESS AGENDA A. Tukwila Urban Center Access Proiect (Klickitat) HNTB Design Supplemental Aareement No. 5 Staff is seeking full Council approval for Supplemental Agreement No. 5 with HNTB Corporation in the amount of $63,350 for additional design work and permitting associated with the Tukwila Urban Center Access Project (Klickitat). his project is returning to Committee after lying dormant since mid -2007 due to several issues regarding to right -of -way acquisition, local improvement district formation and Washington State Department of Transportation requirements. In 2007, the project design was considered to 100% shelf ready; however, now that the project is ready to move forward again, HTNB's lead consultant and design engineer services are needed to work through WSDOT and utilities coordination as well as the continued process of right -of -way acquisition. $60,000 has been identified for design services for this project in 2009. The additional $3,350 of funding for the supplemental agreement will be taken from the project's 2010 construction funding. Construction funding is anticipated to be under budget if the current bidding climate remains favorable. Staff estimates that 90% of the work outlined in this supplemental agreement will be completed within 6 -8 weeks. Based on the interest of this project among Washington, D.C. constituents, Committee Chair Quinn requested that staff provide an informational memo, when appropriate, that outlines timelines relative to project grants, as well as when and if grant funds may be at risk. UNANIMOUS APPROVAL. FORWARD TO JULY 27 COW FOR DISCUSSION. III. MISCELLANEOUS Meeting adjourned at 5:18 p.m. Next meeting: Monday, August 3, 2009 5:00 p.m. Conference Room 1 Committee Chair Approval Minutes by KAM.