HomeMy WebLinkAboutReg 2009-07-20 Item 4C - Final Acceptance - East Marginal Way Fiber Interconnect Project by Dennis R Craig Construction for $135,503.15CAS NUMBER: 09-103
COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date Prepared by 1 Mayor's review 1 Council review
07/20/09 JM A44
IG
ITEM INFORMATION
ORIGINAL AGENDA DA 1E: JULY 20, 2009
AGENDA ITEM TITLE Accept as complete East Marginal Way Fiber Interconnect Project and
release retainage
MTG. DATE
07/20/09
SPONSOR'S
SUMMARY
ITEM No.
CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other
Mtg Date Mtg Date 07/20/09 Mtg Date Mtg Date Mtt Date Mtg Date Mtg Date
SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal Pe'R Police PIS
MTG. DATE
07/20/09
The contract with Dennis R. Craig Construction, Inc. is complete for the East Marginal Way
Fiber Interconnect Project. Construction began January 5, 2009 and was completed on
February 5, 2009 with no change orders. Unit price under -runs credited $12,000.00. The
Council is being asked to accept and finalize the contract in the amount of $135,303.15.
REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DA'IE: 07/06/09
RECOMMENDATIONS:
SPONSOR /ADMIN. Public Works
COMMITTEE Unanimous Approval; Forward to Regular Consent Agenda
EXPENDITURE REQUIRED
$135,303.15
Fund Source: 104.02 ARTERIAL STREETS (OVERLAY REPAIR PROGRAM)
Comments:
COST IMPACT FUND SOURCE
AMOUNT BUDGETED APPROPRIATION REQUIRED
$207,602.25 $0.00
RECORD OF COUNCIL ACTION
ATTACHM ENTS
Informational Memorandum dated 06/30/09
State of WA Dept of Revenue Notice of Completion 08 -123
Minutes from the Transportation Committee meeting of 07/06/09
Mayor Haggerton
Rhonda Berry
Transportation Committee
FROM: Public Works Director
DATE: June 30, 2009
SUBJECT: East Marginal Wav Fiber Interconnect Protect
Project No. 08 -RW07, Contract No. 08 -123
Project Completion and Acceptance
TO:
City of Tukwila
Attachments: Dept of Revenue Notice of Completion
INFORMATIONAL MEMORANDUM
ISSUE
Accept contract as complete and authorize release of the retainage.
The finalized project cost is under the authorized construction budget.
Contract Award Amount
Unit Price Under -runs
Sales Tax (N /A)
Total Amount Paid (incl. retainage)
147,303.15
(12,000.00)
0.00
135.303.15
W \PW Eng PROJECTS \A- RW RS Protects \08RWO7 EMW Ether \A ter Construction \INFO MEMO Closeout EMW Fiber 6 -16 -09 FINAL doc
Jim Haggerton, Mayor
BACKGROUND
The Notice to Proceed for Contract No. 08 -123 with Dennis R. Craig Construction, Inc., of
Redmond, Washington was issued January 5, 2009 for construction of the East Marginal
Way Fiber Interconnect Project. This project provided the installation of vaults, conduits and
junction boxes at 16 locations within the right -of -way of East Marginal Way South, between
Boeing Access Road and just north of S 81st Place for traffic signal coordination.
ANALYSIS
This contract was completed on February 5, 2009 and no change orders were issued
during construction. The price under -run listed below was because there was no need
for the bid item "Resolution of Utility Conflicts
RECOMMENDATION
The Council is being asked for formal acceptance and retainage release authorization,
subject to standard claim and lien release procedures, for the contract with Dennis R. Craig
Construction, Inc in the amount of $135,303.15 and consider this item on the Consent
Agenda of the July 20, 2009 Regular Meeting.
State of Washington
Department of Revenue
/A- PO Box 47474
R EVENUE Olympia WA 98504 -7474
From:
City of Tukwila
6200 Southcenter Boulevard
Tukwila, WA 98188
Comments:
No Tax Rule 171
Finance Approval
Contractor's Registration No. (UBI No.) 600 357 430
Date 5/29/09
NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT
Name Address of Public Agency
Contractor's Address
P.O. Box 595 Redmond WA 98073 -0595
Date Work Commenced Date Work Completed
1/5/09
Surety or Bonding Company
Hub International Northwest, LLC
Agent's Address
PO box 3018 Bothell, Wa 98041 -3018
Contract Amount
Additions
Reductions
Sub -Total
Amount of Sales Tax Paid at 0.0
(If various rates apply, please send a breakdown.)
TOTAL
2/5/09
147,303.15
0.00
12,000.00
135,303.15
0.00
135,303.15
1
Assigned To
Date Assigned
Signature
Type or Print Name Diane Jaber
Phone Number 206 433 -1871
Amount Disbursed
Amount Retained
Disbursing Officer
Department Use Only
Notice is hereby given relative to the completion of contract or project described below
Description of Contract Contract Number
East Marginal Way Fiber Interconnect Project (08 -RW07) 08 -123
Contractor's Name Telephone Number
Dennis R. Craig Construction, Inc. 425- 882 -2922
Date Work Accepted
Liquidated Damages 0.00
128,537.99
6,765.16
TOTAL 135,303.15
The Disbursing Officer must complete and mail THREE copies of this notice to the Department of Revenue,
PO Box 47474, Olympia, WA 98504 -7474, immediately after acceptance of the work done under this contract. NO
PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of Department's certificate, and then only in
accordance with said certificate.
To inquire about the availability of this document in an alternate format for the visually impaired, please call (360) 753 -3217. Teletype
(TTY) users please call (800) 451 -7985. You may also access tax information on our Internet home page at http: /dor.wa.gov.
REV 31 0020e (6- 27 -01)
TRANSPORTATION COMMITTEE
Meeting Minutes
July 6, 2009 5:00 p.m. Conference Room 1
PRESENT
Councilmembers:
Staff:
Guests:
De' Sean Quinn, Chair; Dennis Robertson and Verna Griffin
Jim Morrow, Frank Iriarte, Bob Giberson, Mike Mathia, Peter Lau, Jaimie Reavis, Gail
Labanara and Kimberly Matej
Chuck Parrish
CALL TO ORDER: Committee Chair Quinn called the meeting to order at 5:01 p.m.
I. PRESENTATIONS No presentations.
II. BUSINESS AGENDA
A. East Marginal Wav South Fiber Interconnect Project Completion and Acceptance
Staff is seeking full Council approval for contract closeout and authorization to release retainage for the
completed construction of the East Marginal Way Fiber Interconnect Project. Approved by Council in late
2008 (see Transportation Committee minutes dated November 12, 2008), the project installed vaults,
conduits and junction boxes at 16 locations interconnecting the traffic signals within the right -of -way of
East Marginal Way South, between Boeing Access Road and South 81s Place. A $12,000 project under -run
resulted from no need for the bid item "Resolution of Utility Conflicts." UNANIMOUS APPROVAL.
FORWARD TO JULY 20 REGULAR MEETING CONSENT AGENDA.
B. Walk Roll Plan School Zone Flashing Beacon Grant
Staff is seeking full Council approval to accept a grant from the Washington Traffic Safety Commission
(WTSC) in the amount of $7,500 for two school zone flashing lights to be installed near Cascade View
Elementary.
Earlier this year, the Neighbors Without Borders community group provided information to City staff
regarding a WTSC School Zone grant. Staff reviewed the information and applied for school zone flashing
beacons /lights for the area near Cascade View Elementary. Washington Traffic Safety Commission awarded
the City $7,500 in this competitive grant process for the purchase of two flashing lights /beacons. These
lights will replace signs currently located on each end of the school zone off of South 135 Street as you
approach 32 Avenue South near the school. Although there are no City- required matching funds,
installation of the lights will be completed through in -house resources. Monitoring of the area before and
after installation (i.e.: speed and traffic counts) is a grant requirement.
This project complements the Walk Roll Plan goal to raise awareness of traffic speeds in school zones.
Committee members requested that the Neighbors Without Borders group be notified of this item when it
goes forward to COW. Additionally, Committee members would like staff to return to Committee with
appropriate data comparisons when the grant period has ended. UNANIMOUS APPROVAL. FORWARD
TO JULY 13 COW FOR DISCUSSION.
M. MISCELLANEOUS
Meeting adjourned at 5:20 p.m.
Next meeting: Monday, July 20, 2009 5:00 p.m. Conference Room 1
Committee Chair Approval
Minutes by KAM. Reviewed by BG.
City of Tukwila
Transportation Committee