HomeMy WebLinkAboutReg 2009-07-20 Item 6F - Ordinance - Bid Procedures and Add Emergency Procurement ProvisionsCAS number 09-100
Ac,I;ND.\ I'LEmTITLE An ordinance amending regulations regarding bid procedures to increase the
authorized expenditure amount and adding emergency procurement procedures.
C \"I'I Discussion Motion
SPONSOR
Si )NS( )R'S
SUMMARY
RI: RI II \\'I lI BY
Fund Source:
Comments:
MTG. DATE
7/13/09
Mtg Date 07/13/09 tl Ltg Date
Council !Mayor n .Ades Svcs DCD Finance Fire 1 I Legal n P &R U Police PW
The ordinance would increase the authorized expenditure amount for items that must
come to Council for approval from $25,000 to $40,000. The ordinance would also add a
provision to the TMC allowing for the declaration of an emergency and waiver of
competitive bidding requirements for qualifying events, as defined in RCW 39.04.280(3).
The Council is being asked to approve the ordinance amending and adding to the TMC.
COW Mtg.
Utilities Cmte
EXPI:;NDITURI';RI )UIRI;D
7/20/09
CouNcIL AGENDA SYNOPSIS
Meeting Date
07/13/09
07/20/09
Prepared by
SH
SH
ITEM INFORMATION
Resolution
tl stg Date
CA &P Cmte
Arts Comm.
Initials
Mayor's review
A
ORICINAI, ACPND,\ DA'1'1':: JULY 13, 2009
Ordinance Bid Alvard Public Hearing Other
Mtg Date 07/20/09 Mtg Date
F &S Cmte
n Parks Comm.
11
DATE: 7/7/09
RECOMMENDATIONS:
SPONSOR /ADMIN. Finance Department
COMMIT lD No consensus on dollar amount; Forward to C.O.W.
COST IMPACT FUND SOURCE
AMOUNT B UDGETED APPROPRIATION REQUIRED
MTG. DATE RECORD OF COUNCIL ACTION
7/13/09 1 Forward to next Regular Meeting
ATTACHMENTS
Informational Memorandum dated 6/29/09
Ordinance in Draft Form
RCW 39.04.280
Minutes from Finance and Safety Committee meeting of 7/7/09
Ordinance in final form
Mtg Date
ITEM No.
M tg Date
Transportation Cmte
U Planning Comm.
City of Tukwiia
Washington
Ordinance No.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, AMENDING REGULATIONS REGARDING BID
PROCEDURES AND ADDING EMERGENCY PROCUREMENT
PROVISIONS; REPEALING ORDINANCE NOS. 2010 AND 1817, AS
CODIFIED AT TUKWILA MUNICIPAL CODE CHAPTER 3.32;
PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE
DATE.
WHEREAS, the City of Tukwila seeks to establish an authorized level of
procurement which allows for effective and efficient operation of the City's business by
the Mayor and department directors; and
WHEREAS, the authorized level of purchasing by the Mayor has remained at the
same amount since 1997; and
WHEREAS, the City of Tukwila seeks to establish an emergency purchasing policy
consistent with State law;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY ORDAINS AS FOLLOWS:
Section 1. Regulations Amended. Tukwila Municipal Code Chapter 3.32, "Budget
Provisions," is hereby amended to read as follows:
3.32.010 Transfers.
Pursuant to RCW 35A.33.120, transfers within a department or division of the
separate funds of the annual budget shall be by formal motion of the City Council.
3.32.020 Salary Increase.
No salary shall be increased above the amount provided therefor in the annual
budget and specified in the adopted salary plan of the City. Salaries may be increased
subsequent to salary plan changes formally approved by the City Council.
3.32.030 Bids.
When provided for in the annual budget, the Mayor is authorized to call for bids on
public works projects or procure goods or professional services when the project or
procurement, including change orders or amendments, does not exceed $40,000.
3.32.040 Unbudgeted Equipment or Fixed Asset Items.
Any unbudgeted capital equipment or fixed asset item, including components or
services of items, shall be approved by the Mayor and three affirmative votes of the
respective Council committee assigned to the requesting department. "Fixed asset"
items are defined as costing at least $5,000 and having a useful life of at least two years.
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3.32.050 Emergency Procurement.
The Mayor or City Administrator is hereby authorized to waive competitive
bidding requirements in the event of an emergency, as defined by RCW 39.04.280(3).
Such an emergency will be declared in writing by the Mayor or City Administrator. The
City Council will meet within two weeks following the award of the contract to
consider adoption of a resolution certifying that the emergency situation existed and for
approval of the procurement.
Section 2. Repealer. Ordinance Nos. 2010 and 1817, as codified at Tukwila
Municipal Code Chapter 3.32, "Budget Provisions," are hereby repealed.
Section 3. Severability. If any section, subsection, paragraph, sentence, clause or
phrase of this ordinance or its application to any person or situation should be held to
be invalid or unconstitutional for any reason by a court of competent jurisdiction, such
invalidity or unconstitutionality shall not affect the validity or constitutionality of the
remaining portions of this ordinance or its application to any other person or situation.
Section 4. Effective Date. This ordinance or a summary thereof shall be published
in the official newspaper of the City, and shall take effect and be in full force and effect
five days after passage and publication as provided by law.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON,
at a Regular Meeting thereof this day of 2009.
ATTEST/ AUTHENTICATED:
Christy O'Flaherty, CMC, City Clerk
APPROVED AS TO FORM BY:
Office of the City Attorney
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Jim Haggerton, Mayor
Filed with the City Clerk:
Passed by the City Council:
Published:
Effective Date:
Ordinance Number:
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