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HomeMy WebLinkAboutCOW 2009-07-13 Item 5A - Grant - Walk and Roll Plan Flashing Beacon in School Zone from WA State Traffic Safety CommissionI CAS NUMber 09-094 C \1'I. :(;oRY SPONSOR'S SUNINI. \RY Discussion Motion 1 1 Resolution ALtg Date 07/13/09 Altg Date Mtg Date MTG. DATE 07/13/09 07/20/09 MTG. DATE 07/13/09 07/20/09 1 1 COUNCIL AGENDA SYNOPSIS Meeting Date 07/13/09 07/20/09 Prepared by JP JP ITEM INFORMATION Mayor's review Connci,reuieu' i L,itialr ITEM No. ORIGINAI,AGI NDA DATE: JULY 13, 2009 AGED.\ hri TITLE Briefing regarding receipt of a grant a State grant from Washington Traffic Safety Commission Ordinance n Bid Award n Public Hearing 1 1 Other ZvLg Date Altg Date AItg Date Aitg Date SI'oNS( )R I 1 Council Mayor _Adtn Svcs DCD Finance Fire U Legal 1 I P &R Police PIV Staff received notification of award of a $7,500.00 grant from the Washington Traffic Safety Commission (WTSC). The grant funds would be used to install two school zone flashing beacons on S 135 St, near Cascade View Elementary School. The solar powered flashing beacons would indicate a 20 mile per hour speed limit during morning and afternoon hours. No action is required of the Council. Transportation Cmte 1 Planning Comm. RI BY I I COW Mtg. LI CA &P Cmte n F &S Cmte Utilities Cmte Arts Comm. Parks Comm. DATE: 07/06/09 RECOMMENDATIONS: SPONSOR /ADMIN. DCD, Public Works COMMIIT FE unanimous Approval; Forward to Committee of the Whole COST IMPACT FUND SOURCE ELPI''.NDITURI'', RI. ;QUIKI ?D $0.00 Fund Source: 104.02 ARTERIAL STREETS Comments: AMOUNT BUDGETED APPROPRIATION REQUIRED $0.00 $0.00 RECORD OF COUNCIL ACTION ATTACHMENTS Informational Memorandum dated 07/07/09 (revised after TC) WTSC Grant Approval Letter Site Map Minutes from the Transportation Committee meeting of 07/06/09 RECOMMENDATION Information only. City of Tukwila INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Tukwila City Council FROM: Public Works Director Community Development Directo DATE: July 7, 2009 SUBJECT: Walk Roll Plan Project No. 07 -RWO4 School Zone Flashing Beacon Grant Jim Haggerton, Mayor ISSUE Staff would like to brief Council on a State grant received by the City of Tukwila from the Washington Traffic Safety Commission (WTSC) in the amount of $7,500.00 to install two school zone flashing beacons on S 135 St, near Cascade View Elementary School. BACKGROUND Staff met with the Neighbors Without Borders group in May 2009 to talk about ongoing issues related to traffic safety concerns at the intersection of S 135 St and 32 Ave S near Cascade View Elementary School. Ongoing concerns relate to drivers who do not obey speed limits and /or the stop sign at that intersection. Neighbors Without Borders provided copies of the WTSC grant application to Tukwila staff for installation of a flashing beacon on each side of the school zone, where there are currently regular school zone signs. The flashing beacons would replace the signs currently located on each end of the school zone and will be the same sign indicating a 20 mile per hour speed limit with the addition of solar powered flashing lights during morning and afternoon hours when children are walking to and from school. The flashing beacon grant was discussed on July 6, 2009 Transportation Committee meeting, at which there was unanimous approval to forward the item to the July 13, 2009 Committee of the Whole meeting for discussion. The grant requires staff to monitor speeds within the school zone before and after the sign is installed. The Transportation Committee requested that staff brief them on the monitoring results once they are obtained. ANALYSIS The total grant amount is $7,500.00 for equipment only and a vendor will be selected based on results of a bid. An estimated cost of the equipment is approximately $7,500.00. Staff time will be required for installation of the signs, grant administration, monitoring over a one -year period and maintenance. The estimated cost for in -house staff time (including benefits) is $2,190.00. Attachments: WTSC Grant Approval Itr Site Map Minutes from 7/6/09 Transportation Committee Meeting W: \Long Range Projects \Walk and Roll \Meetings Events \Council Meetings \7 -13 -09 COW Memo W &R_flashing beacon sign grant.doc June 19, 2009 Reporting Requirements City of Tukwila Public Works Department 6300 Southcenter BI. Tukwila, WA 98188 RE: School Zone Flashing Beacon /Lighting Project ivED cloy/ TuKINIL I r �'t Pt l INORKS PD 1 ,C.V5 "a8 STATE OF WASHINGTON WASHINGTON TRAFFIC SAFETY COMMISSION PO Box 40944, Olympia, Washington 98504 -0944, (360) 753 -6197 JUN 2 u 2009 Dear Mr. Giberson, On behalf of the Washington Traffic Safety Commission (WTSC), I am pleased to inform you that funding for School Zone Flashing Lights in the amount of $7,500.00 is approved for Cascade View Elementary. Your project(s) must begin within 60 days after July 1, 2009 (date of grant approval and availability of funds) and must be completed within 120 days. PLEASE NOTE: You may not obligate or spend any funds for this project until after July 1. 2009. Your agency is responsible to fulfill the reporting requirements as outlined in the signed agreement, including submitting requests for reimbursement and final reports, in a timely manner. Final reimbursement requests must be received by the WTSC no later than 30 days after the completion of your project(s) or you will not receive reimbursement. Verification that the lighting systems are installed is required prior to our processing of any request for reimbursement. (Please provide a digital picture or similar documentation of the system in place with your request for reimbursement.) A final report shall be submitted within one year of installation detailing the impact of this project within the school zone, and should include if the goals outlined in your original proposal were achieved. The speed data collected for the final report should be consistent with the conditions existing during baseline data collection. One year of post installation collision data should be included as well. Failure to submit reimbursement requests or to file the required final report could lead to termination of the project agreement, and forfeiture of reimbursement. The response to this RFP was overwhelming, as we received proposals from over 150 schools. We do anticipate repeating this project in the spring of 2011. If you have any questions or concerns regarding your project, please contact me at (360) 725 -9896, or e-mail bjones @wtsc.wa.gov. We look forward to working with you on this project and thank you for your commitment to making our school zones safer. Sincerely, Brian Jones Program Director -8 o Qa 0 Q.0 (1) 03 03 1 .a a) D U Vj C a1 CO >1 al V3 t y E 40 U C o Q (i O CD Ea) O b -Q E w s W C O m O WN�S i 5 E O >•C C) J %Ai ti CO 01 73 Cti U. 0 N o c 2 U 0 o 13 TRANSPORTATION COMMITTEE Meeting Minutes July 6, 2009 5:00 p.m. Conference Room 1 PRESENT Councilmembers: De' Sean Quinn, Chair; Dennis Robertson and Verna Griffin Staff: Jim Morrow, Frank Iriarte, Bob Giberson, Mike Mathia, Peter Lau, Jaimie Reavis, Gail Labanara and Kimberly Matej Guests: Chuck Parrish CALL TO ORDER: Committee Chair Quinn called the meeting to order at 5:01 p.m. I. PRESENTATIONS No presentations. City of Tukwila Transportation Committee II. BUSINESS AGENDA A. East Marginal Wav South Fiber Interconnect Project Completion and Acceptance Staff is seeking full Council approval for contract closeout and authorization to release retainage for the completed construction of the East Marginal Way Fiber Interconnect Project. Approved by Council in late 2008 (see Transportation Committee minutes dated November 12, 2008), the project installed vaults, conduits and junction boxes at 16 locations interconnecting the traffic signals within the right -of -way of East Marginal Way South, between Boeing Access Road and South 81s Place. A $12,000 project under -run resulted from no need for the bid item "Resolution of Utility Conflicts." UNANIMOUS APPROVAL. FORWARD TO JULY 20 REGULAR MEETING CONSENT AGENDA. B. Walk Roll Plan School Zone Flashing Beacon Grant Staff is seeking full Council approval to accept a grant from the Washington Traffic Safety Commission (WTSC) in the amount of $7,500 for two school zone flashing lights to be installed near Cascade View Elementary. Earlier this year, the Neighbors Without Borders community group provided information to City staff regarding a WTSC School Zone grant. Staff reviewed the information and applied for school zone flashing beacons /lights for the area near Cascade View Elementary. Washington Traffic Safety Commission awarded the City $7,500 in this competitive grant process for the purchase of two flashing lights/beacons. These lights will replace signs currently located on each end of the school zone off of South 135 Street as you approach 32n Avenue South near the school. Although there are no City- required matching funds, installation of the lights will be completed through in -house resources. Monitoring of the area before and after installation (i.e.: speed and traffic counts) is a grant requirement. This project complements the Walk Roll Plan goal to raise awareness of traffic speeds in school zones. Committee members requested that the Neighbors Without Borders group be notified of this item when it goes forward to COW. Additionally, Committee members would like staff to return to Committee with appropriate data comparisons when the grant period has ended. UNANIMOUS APPROVAL. FORWARD TO JULY 13 COW FOR DISCUSSION. III. MISCELLANEOUS Meeting adjourned at 5:20 p.m. Next meeting: Monday, July 20, 2009 5:00 p.m. Conference Room 1 Committee Chair Approval Minutes by KAM. Reviewed by BG.