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Home My WebLink AboutCOW 2009-07-13 Item 5B - Purchase - Specialized Fire Equipment for Sound Transit Link Light Rail for $222,052CAS NUmber 09-095 A(,I .ND.\ hrR\I Trl 1.1: Purchase of Mass Casualty Supplies and Rescue Equipment for the Sound Transit Light Rail Project. C, \'1'I',GOR\ Sl'( )NSOR SPA )NSOR'S SUMMARY MTG. DATE 07/13/09 -095 COUNCIL AGENDA SYNOPSIS Initials ITEM NO. Meetitra Date Prepared by 1 Mayors review Conntil eniew 07/13/09 DT 1 1 07/20/09 DT 1 1 v Discussion Motion I Resolution I I Ordinance I Bid Award I Public Hearing Other Altg Date ilftg Date Mtg Date lldtg Date Council I I Mayor Adm Svcs DCD Finance Fire I I Legal P &R Police PTY/ Altg Date 07/13/09 Alts Date 07/20/09 tlltg Date ITEM INFORMATION !ORIGINAL AGENDA D. \TI;: JULY 13, 2009 II F &S Cmte Fund Source: SOUND TRANSIT 107 FUND. Continents Special fund set up to handle these Sound Transit expenses. The department is assembling two 100 person mass casualty trailers for use with the light rail system. There will also be a medical equipment stash located at the Tukwila Station pre- staged for rapid deployment in the event of a train emergency with injuries. We are also purchasing additional hydraulic rescue tools and equipment, plus specialized cutting blades for the Tight rail vehicles. Council is being asked to approve the purchase of emergency equipment with funding provided by Sound Transit. R I N I :u BY COW Mtg. CA &P Cmte U Utilities Cmte Arts Comm. Parks Comm. DATE: 07/07/09 RECOMMENDATIONS: SP()NS()R /ADMJN. Fire Department COMMITTEE Unanimous Approval; Forward to Committee of the Whole COST IMPACT FUND SOURCE ExPI RI QUIR1?D AMOUNT BUDGETED 222,052 $234,600 RECORD OF COUNCIL ACTION 5 ce Transportation Cmte Planning Comm. APPROPRIATION REQUIRED $0 MTG. DATE ATTACHMENTS 07/13/09 Informational Memorandum dated 7/8/09 (amended after FS Meeting at request of Committee) Photo of similar trailer to be purchased with requested funds Minutes from the Finance and Safety Committee meeting of 7/7/09 TO: BACKGROUND ANALYSIS City of Tukwila INFORMATIONAL MEMORANDUM Mayor Haggerton Finance Safety Committee City Council Members Jim Haggerton, Mayor FROM: Don Tomaso, Fire Marshal DATE: July 8, 2009 SUBJECT: Equipment Purchase for use with Sound Transit Light Rail project ISSUE The department is assembling two 100 person mass casualty trailers for use with the light rail system. There will also be a medical equipment stash located at the Tukwila Station pre- staged for rapid deployment in the event of a train emergency with injuries. We are also purchasing additional hydraulic rescue tools and equipment, plus specialized cutting blades for the light rail vehicles. One additional scene lighting tower unit and portable lighting units will be purchased to augment current available resources for light rail emergencies. The Tukwila Fire Department identified specific department needs during our plan review for the light rail project. We negotiated with Sound Transit for funding. Sound Transit provided the Fire Department with 1.5 million dollars for equipment purchases related to the light rail project. This included funding for a second aerial truck, additional specialized fire hose, two 100 patient mass casualty trailers, specialized rescue tools and equipment, additional lighting units, tow vehicle with high rail kit and other small misc. supplies. These current purchases are the third in the series of major purchases that we need to complete for this project. We were able to obtain 3 bids for the mass casualty supplies, and we are opting for the highest bidder. This bidder is on the state approved bidders' list and is also the only bidder to not take exceptions to the requested items. The intent is to rotate the mass casualty supplies with the normal emergency medical supplies the department utilizes on a daily basis. This will provide an annual savings to the department of $5,200 per year for perishable supplies. We attempted to obtain three prices for the trailer units, and of the three companies contacted only the Well's Cargo dealer, Freeway Trailer Sales, responded with a price as equipped without exception to the specifications. Bickford Motors, the Featherlite dealer, and Olympic Trailer Truck, Inc, who is the State bid vendor, did not respond with a price. I worked with Jeff Morton to ensure the trailer is serviceable by the maintenance shop personnel. INFORMATIONAL MEMO Page 2 At the request of the Finance Safety Committee following is the breakdown of the funds expended from the Sound Transit mitigation fund. Funding from Sound Transit $1,500,000 2006 Purchases Aerial Ladder equipment 971,675 Nozzles 62,795 Fire Hose 119,061 Total 2006 purchases $1,153,531 2009 Request Medical Supplies: 91,924 (with terms discount) 2 22' Trailers 47,861 Rescue Tools Equipment 82,267 Total amount of this request 222,052 RECOMMENDATION The Council is being asked to consider authorization of the expenditure of Sound Transit mitigation funds for the purchase of the above described equipment, in an amount not to exceed $222,052 at the July 13, 2009 Committee of the Whole meeting and subsequent July 20, 2009 Regular Meeting. ATTACHMENTS Photo of similar trailer to be purchased with the requested funds W:\2009 InfoMemos\F ireSTMemo. doc Emergency Response Trailers Providing transportation and storage of specialized equipment for a variety of emergency services. Finance Safety Committee Minutes July 7. 2009 Paige 2 Cascade Water Alliance will be issuing approximately $96 million dollars in bonds for the purchase of Lake Tapps and for the settlement of water rights issues. As a member of Cascade Water, the City of Tukwila must give approval to continue providing disclosure of certain information which is required by the bond purchase agreement as well as provide financial and operating information for CWA's official statement. Rates already include repayment of this debt, meaning this item will not result in an additional increase in water rates. UNANIMOUS APPROVAL. FORWARD TO JULY 13 COW FOR DISCUSSION. C. Proceeds Distribution Hold- Harmless Agreement for Sale of Jail Administrative Group (JAG) Property Staff is seeking full Council authorization for the Mayor to sign a Proceeds Distribution and Hold Harmless Agreement with the City of Bellevue for the recent sale of the Jail Administrative Group owned property located in Bellevue. Originally purchased jointly by JAG cities, this property is no longer needed for its intended purpose and was sold earlier this year. In order to receive the funding disbursement from this sale, all JAG cities must sign this Proceeds Distribution and Hold Harmless Agreement. This Agreement establishes the appropriate use of proceeds and consequences for misuse. It is estimated that the City of Tukwila will received approximately $287,000, all of which will be utilized for expenses relative to the SCORE jail (this funding must be used for jail purposes). UNANIMOUS APPROVAL. FORWARD TO JULY 13 COW FOR DISCUSSION. D. Fire Department Staff is seeking full Council approval to purchase mass casualty supplies (including: tools, trailers, equipment and medical supplies) from various vendors in the amount of $222,053.35. The funding for this purchase will come from the Fire Equipment Cumulative Reserve (Fund 107). Several years ago Sound Transit provided mitigation of approximately $1.5 million to the City for Fire Department purchases relative to the light rail project. The Fire Department has utilized portions of the mitigation to purchase such items as an aerial truck, fire hose and equipment all of which will assist with emergency responses involving link light rail. Approximately $328,000 remains from the original mitigation payment. Committee members requested several clarifications be made to the information memo which will go to full Council: Clarify the funding mechanism as South Transit mitigation funds Provide a grand total of the funds being requested reflecting the complete expenditure Give a brief history which shows the amount of funding the City received from Sound Transit, and what items have been purchased and respective costs. Staff further explained the rotation schedule for mass casualty supplies and equipment specifications and that state approved bidders' list. UNANIMOUS APPROVAL. FORWARD TO JULY 13 COW FOR DISCUSSION. E. Sales Tax Report: April 2009 Shawn Hunstock reviewed the April Sales Tax Report, noting that numbers showed a minimal improvement. Sales tax receipts continue to be below budget for the year. If receipts continue to remain at this level, the City may need to consider other options for addressing such financial issues. INFORMATION ONLY. III. MISCELLANEOUS Acting Committee Member Hernandez mentioned blogs that are utilized by the Seattle Police and Fire Departments and circulated front page samples of each. She commented that she would like to see the