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Home My WebLink AboutCOW 2009-07-13 Item 5C - Contract Supplement #1 - 2009 Small Drainage Program Management with KPG for $29,956.68CAS NUMBER: 09-096 AGENDA ITEM TITLE CATEGORY SPONSOR SPONSOR'S SUMMARY REVIEWED BY MTG. DATE 07/13/09 07/20/09 MTG. DATE 07/13/09 07/20/09 COUNCIL AGENDA SYNOPSIS Meeting Date 07/13/09 07/20/09 Prepared by JM JM CA &P Cmte Arts Comm. Initials 1 Mayor's review 1 ITEM INFORMATION 09 0 9 7 I ORIGINAL AGENDA DATE: JULY 13, 2009 2009 Small Drainage Program Construction Management Services Supplement No. 1 with KPG, Inc. Discussion Motion Resolution Ordinance Bid Award Public Hearing Other Mtg Date 07/13/09 Mtg Date 07/20/09 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date Council Mayor Adm Svcs DCD Finance Fire Legal P&R Police PW Base Contract No. 09 -044 with KPG, Inc. included design engineering services for the 2009 Small Drainage Program. The construction contract was awarded to Green River Construction on June 15, 2009. Supplement No 1 with KPG has been negotiated for construction management services in the amount of $29,956.68. The scope of work will provide site inspections, construction review, and as- builts. F &S Cmte Parks Comm. Co uncil review 1 COW Mtg. Utilities Cmte DATE: 06/ 23/09 RECOMMENDATIONS: SPONSOR /ADMIN. Public Works COMMIF1EE Unanimous Approval; Forward to Committee of the Whole COST IMPACT FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED $29,956.68 $40,000.00 Fund Source: 412.02 SURFACE WATER FUND (PG. 146, 2009 CIP) Comments: RECORD OF COUNCIL ACTION ATTACHMENTS Informational Memorandum dated 06/16/09 Supplemental Agreement No. 1 with Exhibits Minutes from the Utilities Committee meeting of 06/23/09 ITEM No. Transportation Cmte Planning Comm. APPROPRIATION REQUIRED $0.00 City of Tukwila TO: Mayor Haggerton Utilities Committee FROM: Public Works Director DATE: June 16, 2009 INFORMATIONAL MEMORANDUM SUBJECT: 2009 Small Drainage Program Project No. 09 -DR01, Contract 09 -044 Supplement No. 1 for Construction Management ISSUE Approve Supplemental Agreement No. 1 to Consultant Contract No. 09 -044. BACKGROUND Jim Haggerton, Mayor Base contract No. 09 -044 with KPG, Inc. of Seattle, WA was to provide design engineering services for the 2009 Small Drainage Program. Council awarded the construction contract to Green River Construction on June 15, 2009. This supplemental agreement with KPG will provide construction management support during the construction phase. ANALYSIS To properly manage this construction project, the City will need construction management support during the construction phase. Through this supplement, KPG staff will provide limited site inspections, reviews for material submittals, change order requests and as -built drawing preparation. Tukwila construction management staff will provide the majority of the construction management and field inspections. BUDGET SUMMARY Supplemental Agreement No. 1 was carefully reviewed and is reasonable. Contract Budget Construction Management $29,956.68 $40,000 RECOMMENDATION The Council is being asked to approve Supplemental Agreement No. 1 with KPG, Inc. in the amount of $29,956.68 for the 2009 Small Drainage Program and consider this item at the July 13, 2009 Committee of the Whole meeting and subsequent July 20, 2009 Regular Meeting. Attachment: Supplemental Agreement No. 1 W \PW Eng \PROJECTS\A- DR Protects \09 -DRO (2009 SDP) \Construction\8efore Construction \Info Memo for KPG's CM Sup #1 6 -16 -09 Final doc City of Tukwila Public Works Department 6300 Southcenter Boulevard #100 Tukwila, WA 98188 PROJECT: 2009 Small. Drainage Program Construction Engineering Services This SUPPLEMENTAL AGREEMENT NO. 1 is to supplement the agreement entered into with KPG, Inc. and the City of Tukwila, which was executed on the 17`'' day of February, 2009. All provisions in the basic agreement remain in effect, except as expressly modified as follows: Article 2, Scope of Services, shall be modified as follows: The Consultant agrees to provide construction engineering services as requested by the City in accordance with the scope of work included as Exhibit A. Article 4, Payment, shall be modified as follows: Payment for work provided by Consultant shall be made as provided on Exhibit B, attached hereto, provided that the total amount of payment to the Consultant for this work not exceed 529, 956.68 without express written modification of the Agreement signed by the City. The new total contract shall not exceed 588,541.54 without express written modification of the Agreement signed by the City. IN WITNESS WHEREOF, the parties hereto have set their hands and seals this day of 2009. APPROVED: Jim Haggerton Mayor Attested: Christy O'Flaherty, City Clerk SUPPLEMENTAL AGREEMENT NO. 1 AGREEMENT No. 09 -044 PROJECT No. 09 -DRO1 APPROVED: CITY OF TUKWILA KPG, INC. KPG, Inc. 753 9th Avenue N. Seattle, WA 98109 Nelson Davis, P.E. Principal The Consultant shall provide Construction Engineering support services for the 2009 Small Drainage Program as outlined below: A. Prepare for and attend pre construction conference with the City, Contractor, and affected utilities. B. The Consultant shall provide the field support to the inspector for the duration of construction. The level of effort for field support time is estimated at 12 hours per week for the contract duration. C. The Consultant shall review material submittals and RF1's provided by the Contractor as requested by the City. D. The Consultant shall review change conditions as they arise and make recommendation to the City for field changes /change orders. E. Prepare Record Drawings for the 2009 Small Drainage Program based on redline drawings provided by the City. Deliverables: Exhibit A City of Tukwila 2009 Small Drainage Program Supplement No. 1 Construction Support Scope of work June 5, 2009 Items to be provided by the Consultant: Documentation from site meetings, change conditions, and field directives. Change orders, if required. Full size Record Drawing mylars, 2009 Small Drainage Program HOUR AND FEE ESTIMATE EXHIBIT B Project: City of Tukwila 2009 Small Drainage Program Supplement No. 1 Construction Support 1 Labor Hour Estimate Project Project Design Task Description Manager Engineer Engineer Technician Clerical 178.51 125.35 106.11 93.28 65.78 June 5, 2009 KPG Architecture Landscape Architecture Civil Engineering Total Fee Fee Task 1 Construction Support A. Prepare for and attend pre con meeting 2 4 0 1 0 1 0 858.42 B. On call field support 8 I 0 144 I 0 1 8 17,234.16 C. Submittal Review 4 0 16 1 0 1 4 2,674.92 D. Field reviews /change orders 8 0 16 1 16 1 4 4,881.44 E. Prepare Record Drawings 1 2 0 8 24 1 4 3,707.74 Reimbursable expenses see breakdown for details 1 1 600.00 Task Totals 1 24 1 4 184 40 1 20 29,956.68 Total Estimated Fee: 29,956.68 Reimbursable Breakdown Cost Task 1 Construction Support Mileage 400.00 Reproduction 200.00 Task 1 Total 600.00 UTILITIES COMMITTEE Meeting Minutes June 23, 2009 5:00 p.m. Conference Room #1 City of Tukwila Utilities Committee PRESENT Councilmembers: Joan Hernandez (filling in for Kathy Hougardy, Chair); Pam Linder, and Dennis Robertson Staff: Jim Morrow, Frank Iriarte, Pat Brodin, Bob Giberson, Ryan Larsen, Mike Cusick, Peter Lau, Greg Villanueva, Gail Labanara and Kimberly Matej Guest: David Weaver CALL TO ORDER: Acting Committee Chair Hernandez called the meeting to order at 5:01 p.m. I. PRESENTATIONS No Presentations II. BUSINESS AGENDA A. 2009 Small Drainage Program Construction Management Sunt,Iement Staff is seeking full Council approval of Supplement Agreement No. 1 to Consultant Contract No. 09 -044 with KPG, Inc. in an amount not to exceed $29,956.68 for construction management services. Now that the construction contract has been awarded, the above supplemental agreement will provide construction management support during the construction phase of the project. This support will include: limited site inspections, review of material submissions, possible change order requests, and as -built drawing preparation. This contract will also allow staff the flexibility to manage the construction with the assistance of KPG's design expertise. UNANIMOUS APPROVAL. FORWARD TO JULY 13 COW FOR DISCUSSION. B. Gilliam Creek Basin Stormwater Overflow Consultant Selection and Design Agreement For Information Purposes: Gilliam Creek is a natural stream drainage basin which runs along SR518 from SeaTac and through Tukwila. Staff is seeking full Council approval of a consultant agreement with PACE Engineering for design of the Gilliam Creek Basin Stormwater Overflow Project. The Gilliam Creek Overflow Project was originally planned for 2012. However, due to recent and anticipated high river occurrences and potential flooding, as well as complications with the Howard Hansen Dam, staff recommends this project begin sooner. Specifically, this project will connect an overflow pipe from Andover Park West to Andover Park East along Strander Boulevard allowing additional water flows to be diverted from Gilliam Basin during high river events. The Surface Water Fund will be utilized to finance this project, including construction. Future CIP projects will be adjusted accordingly to account for this expenditure. Staff anticipates this project can be completed by this October/ November. Due to the urgency and potential for flooding, the Committee recommended this item be forwarded directly to the next scheduled Council meeting (July 6 Regular) in order to expedite Council discussion and staff's ability to mitigate the City's flooding potential.