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Home My WebLink AboutCOW 2009-06-22 Item 4E - Budget - Authorization for Transfer of Funds for Police Organizational StructureCAS Number 09-091 1G l:ND.\ ITI:MTITi Proposed Change to Police Organizational Structure C "l I :GORY SIC )NS( )R'S SUMMARY RI•:\"II \\'I:D BY MTG. DATE 06/22/09 MTG. DATE 06/22/09 Discus ion Altg Date 06/22/09 COW Mtg. Utilities Cmte COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by 1 Mayors review 6 reuiel 06/22/09 LS 1 DCA 1 7 07/06/09 LS 1 ITEM INFORMATION Motion n Resolution Ordinance n Bid Award tlltg Date 07/06/09 Mtg Date CA &P Cmte Arts Comm. ORIGINAL AGENDA DATh: JUNE 22, 2009 A'itg Date Mtg Date SPC )NSOR U Council Mayor Adm Svcs 1 1 DCD 1 I Finance Fire n Legal U P &R Police 1 Pr The Major Crimes Unit Sergeant supervises 9 detectives and 2 non commissioned personnel. The span of control and responsibilities for the position cannot effectively be handled by one person. We propose moving a Traffic Officer position to the Major Crimes Unit as a second Sergeant. The Council is being asked to consider and approve this change in the organizational structure. F &S Cmte Parks Comm. Fund Source: VARIOUS POLICE DEPARTMENT TRAFFIC LINE ITEM NUMBERS Comments 1 1 RECORD OF COUNCIL ACTION Public Hearing n Other tlltg Date Altg Date ATTACHMENTS Informational Memorandum dated 6/9/09 Budget Transfer Authorization Form Minutes from the Finance and SafetyCommittee meeting of 6/16/09 n Transportation Cmte Planning Comm. DATE: 06/16/09 RECOMMENDATIONS: Si C )NSc )R /ADMIN. Approval COMMITTEE Unanimous Approval; Forward to Committee of the Whole COST IMPACT FUND SOURCE ElPI?NI)l I LIRI RI .c )U1R1?D AMOUNT BUDGETED $179,018 $179,018 ITEM No. APPROPRIATION REQUIRED $0 TO: FROM: Lori Sutter, Assistant Chief of Police DATE: June 9, 2009 SUBJECT: Proposed Change to Organizational Structure ISSUE BACKGROUND DISCUSSION City of Tukwila INFORMATIONAL MEMORANDUM Mayor Haggerton Finance Safety Committee Jim Haggerton, Mayor The operation of the Police Department Major Crimes Unit would be enhanced by adding a second Sergeant to the unit. The Major Crimes Unit (MCU) is currently staffed with nine detectives, a domestic violence advocate, and a special services records clerk. The unit is responsible for investigating and filing all felony and juvenile crimes, management of the registered sex offender (RSO) program, pawn, missing persons and juvenile runaways, domestic violence, child neglect and abuse cases, pre employment background investigations, and other tasks as assigned. Currently one sergeant supervises all eleven positions and oversees the above responsibilities. The sergeant reviews and prioritizes all Tukwila felony cases (other than narcotics cases), makes determinations as to their solvability and then assigns them to the individual detectives. All RSO notifications and background investigations require supervisory review and approval prior to completion. The sergeant responds to call -outs, attends training and oversees all open homicide cases. He provides regular reports to command staff as to the progress of these and other high priority cases. He has the additional responsibility of day -to -day supervision with regard to routine personnel issues as well as the annual performance evaluations for the eleven people he supervises. The span of control both in regard to personnel supervision and responsibilities is beyond the capabilities of one sergeant. The impact in sustaining the current ratio of one to eleven is that personnel do not receive the supervision that is required to ensure the highest quality of investigation and unit output. The Major Crimes unit experienced a significant jump in homicides and serious assaults during 2008. Out of necessity we made a temporary 60 -day assignment of a second MCU sergeant to manage the high volume of work. It was clear that having the second sergeant was a critical factor in the successful teamwork and resultant outcome during that time. With the mall expansion and retail growth in Tukwila we expect a continued increase in cases to be assigned to the MCU. INFORMATIONAL MEMO Page 2 Four detectives currently investigate property crimes and five investigate person crimes. A second MCU sergeant would allow this unit to be split into two work groups. This division would allow a manageable span of control. It would ensure better systems to monitor the quality and completion of investigations, and improve the service to our community. The second MCU Sergeant position can be filled by eliminating a Traffic Officer position and replacing it with a Sergeant position. It would not require additional personnel. The chart below outlines the salary and benefits for a Probationary Sergeant, and for a Police Officer First Class. 2009 (July 1 December 31) Salary Benefits Total Police Officer 1 Class $35, 802 $17,974 $53,7762 Probationary Sergeant $39,522 $17 $57,189 Difference $3,413 Police Officer 1 Class Probationary Sergeant Difference The additional wages and benefits total for 2009 would be $3,413 (beginning on July 1st) The additional wages and benefits total for 2010 would be $10,494. Note: These figures would be lower if the person promoted had held the rank of Master Police Officer 1, 2, or 3, or if the promotion took place after July 1 2009. RECOMMENDATION The Council is being asked to consider the proposal and attached Budget Transfer Authorization at the June 22, 2009 Committee of the Whole meeting and subsequent July 6, 2009 Regular Meeting. ATTACHMENTS Budget Transfer Authorization Form W:12009 InfoMemos \Police Reorg.doc 2010 Salary Benefits $74,112 E $37,223 $83,394. $38,435 Total $111,335 $121,829 $10,494 From: To: the City of Tukwila AUTHORIZATION FOR TRANSFER OF FUNDS Department: Police Department Date: Tune 16, 2009 Under the provisions of Ordinance No. 2221, the follozving transfer of funds within the budget class is requested: Budget Line Item Number/ BAR 000.10.521.700.11.00 000.10.521.700.21.00 000.10.521.700.22.00 000.10.521.700.24.00 000.10.521.700.25.97 Total Budget Line Item Number BAR 000.10.521.210.11.00 000.10.521.210.21.00 000.10.521.210.22.00 000.10.521.210.24.00 000.10.521.210.25.97 Total Detailed justification for transfer: Move salary and benefits for difference between Probationary Sergeant and Police Officer 1St Class from Traffic Policing (700) to Investigation (210). APPROVED BY THE TUKWILA CITY COUNCIL AT A MEETING THEREOF: APPROVED BY THE DEPARTMENT HEAD: Signature: APPROVED BY THE MAYOR: Signature: 6/11/2009 Amount 122,916 10,298 7,154 2,009 36,641 179,018 Amount 122,916 10,298 7,154 2,009 36,641 179,018 day of 20 Date: Date: Finance Safety Committee Minutes June 16, 2009 Paae 2 C. Police Department Proposed Organizational Change Staff is seeking full Council approval for a Budget Transfer Authorization to move salary and benefits for the difference between a probationary sergeant and police officer first class from Traffic Policing to Investigation. The Police Department is proposing an organizational change that would add a second sergeant to the Major Crimes Unit (MCU). Currently in the MCU, one sergeant supervises 11 positions (9 detectives and 2 non commissioned personnel). Position responsibilities and personnel supervision in the MCU are beyond the capabilities of one sergeant. Due to a recent increase in MCU investigations, a temporary second sergeant was added to the unit. This second sergeant was a critical factor in managing the increased work load. Based on the significant difference noted by this temporary change, the Police Department would like to fill this second MCU sergeant position permanently by eliminating a traffic officer position and replacing it with a sergeant position. This move will not require additional personnel. Funds will be transferred from Traffic Policing into Investigations (MCU), and the extra costs associated with the salary and benefits difference will be absorbed within the current Police Department budget. Chief Haynes noted, that although the Traffic Unit is an important function of the Police Department, there is a critical need for an additional sergeant in the Major Crimes Unit. The Traffic Unit will still have one sergeant and three officers. UNANIMOUS APPROVAL. FORWARD TO JUNE 22 COW FOR DISCUSSION. M. MISCELLANEOUS Meeting adjourned at 5:58 p.m. Next meeting: Tuesday, July 7, 2009 5:00 p.m. Conference Room #3 SZ- Committee Chair Approval Minutes by KAM.