HomeMy WebLinkAboutReg 2009-06-15 Item 4C - Final Acceptance - 2008 Small Drainage Program by Washington Pipeline for $264,563.75 COUNCIL AGENDA SYNOPSIS
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1 Meeting Date I Prepared by I llayorr review Con,uzl ret ew
XV .9 1 06/15/09 1 JM rin q-11z-41
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ITEM INFORMATION
CAS NUMBER: 09-086 I ORIGLNAL AGENDA DATE: JUNE 15, 2009
AGENDAITEMTrILE Accept as complete 2008 Small Drainage Program and release retainage
CATEGORY Discussion [Z] Motion Resolution Ordinance Bid Award Public Healing Other
Mtg Date Mtg Date 06/15/09 Mtg Date Mg Date Mtg Date Mtg Date Itg Date
SPONSOR Council Mayor Adrn Svcs DCD Finance Fire Legal P&R Police PW
SPONSOR'S The contract with Washington Pipeline, LLC is complete for the 2008 Small Drainage
SUMMARY Program. Construction began September 23, 2008 and was completed on April 24, 2009.
Seven change orders for $17,392.52 were issued for unexpected site conditions and unit
price under -runs credited $5,843.77. The Council is being asked to accept and finalize the
contract in the amount of $264,563.75.
REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DATE: 06/09/09
RECOMMENDATIONS:
SPONSOR /ADMIN. Public Works
COMMITTEE Unanimous Approval; Forward to Regular Consent Agenda
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AivIOUNT BUDGETED APPROPRIATION REQUIRED
$264,563.75 $300,000.00 $0.00
Fund Source: 412.02 SURFACE WATER FUND
Comments:
MTG. DATE I RECORD OF COUNCIL ACTION
06/15/09
MTG. DATE I ATTACHMENTS
06/15/09 1 Informational Memorandum dated 06/02/09
State of WA Dept of Revenue Notice of Completion 08 -097
Minutes from the Utilities Committee meeting of 06/09/09
ILA it,
City of Tukwila
a 1037 y Jim Haggerton, Mayor
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140= INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
Utilities Committee
FROM: Public Works Director C
DATE: June 2, 2009 1
SUBJECT: 2008 Small Drainage Program
Project No. 08 -DR0I, Contract No. 08 -097
Project Completion and Acceptance
ISSUE
Accept contract as complete and authorize for release of the retainage.
BACKGROUND
The Notice to Proceed for Contract No. 08 -097 with Washington Pipeline, LLC of Mercer
Island, Washington was issued on September 23, 2008 for the 2008 Small Drainage
Program. This project provided storm drainage improvements at five sites; South 130
Street, Macadam Road South, South 149 and South 150 Streets, Treck Drive, and
Upland Drive.
ANALYSIS
Construction was physically completed on April 24, 2009. Seven Change Orders were
executed for this project in order to compensate the contractor for accelerated project
schedule, adjustments for unexpected site conditions, and dealing with unanticipated
utility conflicts. Minor unit price under -runs were due to force account items not completely
utilized during construction:
Contract Award Amount $253,015.00
Change Order Nos. 1 7 17,392.52
Unit Price Under -runs (5.843.77)
Total Amount Paid (including retainage) $264.563.75
RECOMMENDATION
The Council is being asked to formally accept and authorize the release of retainage,
subject to standard claim and lien release procedures, for the contract with Washington
Pipeline, LLC in the amount of $264,563.75, and to consider this item on the Consent
Agenda of the June 15, 2009 Regular Meeting.
Attachment: Notice of Completion
W.:\PW Eng\PROJECTSW- DR Projects108 -DRO1 (2008 SDP) \Construction'Atter Construction \Info Memo Closeout of 2008 SDP. 6- 2- 09 -doc
State t Washington
n. PO
Depart ment of Revenue
47 474
REVENUE Olympia WA 98504-7474 Contractors Registration No. BI No.
(U No.) 602 729 168
Date 5/15/09
NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT
From:
Name 8c Address ofPublic Agency I Department Use Only
Assigned To
City of Tukwila
6200 Southcenter Boulevard
Tukwila, WA 98188 Date Assigned
Notice is hereby given relative to the completion of contract or project described below
Description of Contract Contract Number
2008 Small Drainage Program Project 08 -DRO1 08 -097
Contractor's Name Telephone Number
Washington Pipeline, LLC 206 905 -4278
Contractor's Address
P.O. Box 816, Mercer Island, WA 98040
Date Work Commenced Date Work Completed Date Work Accepted
9/23/08 1/19/09
Surety or Bonding Company
Insurance Company of the West
Agent's Address
P.O. Box 3018, Bothell, WA 98041 -3018
Contract Amount 253,015.00
Additions 17,392.52 Liquidated Damages 5 0.00
Reductions 5,843.77
Sub Total 264,563.75 Amount Disbursed 5 251,335.56
Amount of Sales Tax Paid at 0.0 0.00 Amount Retained 5 13,228.19
(If various rates apply, please send a breakdown.)
TOTAL 264,563.75 TOTAL S 264,563.75
Disbursing Officer
Comments: Per WAC 458 -20 -171 (or termed as
Rule 171), the Contractor has already included Signature
Washington State Retail sales tax in the Type or Print Name Diane Jaber
contract bid amount.
0 Phone Number 206 -433 -1871
o r-
The Disbursing Officer must complete and mail THREE copies of this notice to the Department of Revenue,
PO Box 47474, Olympia, WA 98504 -7474, immediately after acceptance of the work done under this contract. NO
PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of Department's certificate, and then only in
accordance with said certificate.
To inquire about the availability of this document in an alternate format for the visually impaired, please call (360) 753 -3217. Teletype
(TTY) users please call (800) 451 -7985. You may also access tax information on our Internet home page at http: /dor.wa.gov.
REV 31 0020e (6- 27 -01)
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;47 `y� City of Tukwila
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NA' /o Utilities Committee
1
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UTILITIES COMMITTEE
Meeting Minutes
June 9, 2009 5:00 p.m. Conference Room #1
PRESENT
Councilmembers: Kathy Hougardy, Chair; Pam Linder, and Dennis Robertson
Staff: Jim Morrow, Frank Iriarte, Bob Giberson, Peter Lau, Mike Cusick, Gail Labanara and
Kimberly Matej
CALL TO ORDER: Committee Chair Hougardy called the meeting to order at 5:01 p.m.
I. PRESENTATIONS
No Presentations
II. BUSINESS AGENDA
A. 2008 Small Drainage Program Proiect Completion and Acceptance
Staff is requesting full Council approval for formal contract acceptance and release of retainage to
Washington Pipeline, LLC for the 2008 Small Drainage Program.
Seven change orders were required on this project due to schedule adjustments, site conditions and
utility conflicts. The project came in under budget with the included 10% contingency.
UNANIMOUS APPROVAL. FORWARD TO JUNE 15 REGULAR MEETING CONSENT
AGENDA.
B. Side Sewer Installation at 13906 51 Avenue South Change Order No. 1
Staff is seeking full Council approval of a change order in the amount of $28,317.28 to Contract No. 09-
057 with Duane Cameron Bulldozing for the side sewer installation at 13906 51s Avenue South.
The original amount of this contract was for $11,582.31 and did not require Council approval since it was
under $25,000. Extensive labor, equipment and materials are required to install this side sewer due to
sewer stub location issues and extraordinary depth. UNANL IOUS APPROVAL. FORWARD TO
JUNE 22 COW FOR DISCUSSION.
III. MISCELLANEOUS
Meeting adjourned at 5:16 p.m.
Next meeting: Tuesday, June 23, 2009 5:00 p.m. Conf. Room No. 1.
k 9( 11 1 Committee Chair Approval
Minutdd by KAM. Reviewed by GL.