HomeMy WebLinkAboutReg 2013-09-03 Item 4C - Grant Acceptance - 2 National Pollutant Discharge Elimination System (NPDES) Grants for $170,000 TotalCOUNCIL A GLIVDA SYNOPSIS
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Meeting Date
Prepared by
May 's re ie
Council review
09/03/13
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Motion
Date 09/03/13
Ordinance
Mg Date
0 Bid Award
AltgDate
E Public Hearing
AltgDate
Other
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SPONSOR E Council E Mayor E HR E DCD E Finance E Fire E IT E Pelt Police P r/
spoNsows The City has been awarded two grants from the Washington State Department of Ecology
SUMMARY for the National Pollutant Discharge Elimination System (NPDES) Phase II permit
requirements. Both grants were non-competitive and no matching City funds are required.
One grant is for $50,000 for permit compliance activities and the second grant for
$120,000 will be used for a retrofit project, East Marginal Wy S Stormwater Outfalls.
Council is being asked to accept the two NPDES grants for a total of $170,000.
REVIIAVIU) BY
E COW Mtg.
CA&P Cmte E F&S Cmte E Transportation Cmte
Cmte E1 Arts Comm. 0 Parks Comm. 0 Planning Comm.
COMMITTEE CHAIR: JOE DUFFIE
a Utilities
DATE: 08/19/13
ITEM INFORMATION
ITEM No.
4.C.
13
STAFF SPONSOR: BOB GIBERSON
ORIGINAL AGENDA DATE: 09/03/13
AGENDA ITEM TITLE NPDES - National Pollutant Discharge Elimination System
Acceptance of Two WA State Department of Ecology Grants
CATEGORY Discussion
Mtg Date
1
Motion
Date 09/03/13
Resolution
Mg Date
Ordinance
Mg Date
0 Bid Award
AltgDate
E Public Hearing
AltgDate
Other
Mtg Date
Mg
SPONSOR E Council E Mayor E HR E DCD E Finance E Fire E IT E Pelt Police P r/
spoNsows The City has been awarded two grants from the Washington State Department of Ecology
SUMMARY for the National Pollutant Discharge Elimination System (NPDES) Phase II permit
requirements. Both grants were non-competitive and no matching City funds are required.
One grant is for $50,000 for permit compliance activities and the second grant for
$120,000 will be used for a retrofit project, East Marginal Wy S Stormwater Outfalls.
Council is being asked to accept the two NPDES grants for a total of $170,000.
REVIIAVIU) BY
E COW Mtg.
CA&P Cmte E F&S Cmte E Transportation Cmte
Cmte E1 Arts Comm. 0 Parks Comm. 0 Planning Comm.
COMMITTEE CHAIR: JOE DUFFIE
a Utilities
DATE: 08/19/13
RECOMMENDATIONS:
SPONSOR/ADMIN.
COMMITTEE
Public Works Department
Majority Approval; Forward to Regular Consent Agenda
COST IMPACT / FUND SOURCE
EXPENDITUR1, REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$0.00 $0.00 $0.00
Fund Source: 412 SURFACE WATER
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
09/03/13
MTG. DATE
ATTACHMENTS
09/03/13
Informational Memorandum dated 08/16/13
Grant Acceptance Intent Notice
E Marginal Wy S Stormwater Outfalls, 2014 Proposed CIP page 90
Minutes from the Utilities Committee meeting of 08/19/13
13
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City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
Utilities Committee
FROM: Bob Giberson, Public Works Director
BY: Greg Villanueva, NPDES Coordinator
DATE: August 16, 2013
SUBJECT: NPDES (National Pollutant Discharge Elimination System)
Project No. 99341210
Dept of Ecology Biennial Municipal Stormwater Capacity Grant Program
ISSUE
Authorize the grant acceptance of the 2013-2015 Biennial Municipal Stormwater Capacity Grant
Program for NPDES and Surface Water project funding.
BACKGROUND
The 2013 State Legislature has provided funding through two separate appropriations:
1. $5.85 million for the 2013-2015 Biennial Municipal Stormwater Capacity Grant Program
of which NPDES Phase I and II communities will be awarded $50,000 for NPDES permit
compliance activities.
2. $15 million for Project Specific Planning and Design for Retrofit/LID Projects, of which up
to $120,000 is available for each of the NPDES Phase I and II communities.
ANALYSIS
Both grants are non-competitive and no matching funds are required.
The City must submit the Grant Acceptance Intent Notice (GAIN) by August 30, 2013 indicating
the acceptance or decline of the Project Specific Planning offer, which is design funding. Staff
has identified the East Marginal Way South Stormwater Outfalls project for this grant funding.
Attached is the project specific CIP page.
RECOMMENDATION
Council is being asked to accept the two NPDES grants and consider this item on the Consent
Agenda at the September 3, 2013 Regular Meeting.
Attachments: Grant Acceptance Intent Notice
East Marginal Way S Stormwater Outfalls CIP page
W:\PW Eng PROJECTS\A- DR Projects\NPDES Program (993412101\2013 Capacity Grant $50K S $120K\Info Memo 2013 50K Capacity Grant.doc
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SUBMIT AS SOON AS POSSIBLE AND NO LATER THAN August 30, 2013
(Signed GAIN forms may be submitted by FAX or sent via e -mail as an attachment.)
Grant Acceptance Intent Notice (GAIN)
Formally Accepting the Funding Offer from the
2013 -15 Biennial Municipal Stormwater Capacity Grant Program
(This GAIN will include the recipient's intent to accept or decline the Pre - construction Funding offer
as described in the Funding Guidance found at:
http: / /www.eev.wa.gov /programs/wq/fundin/FundingPro2rams/OtherFundingPrograms/StWa 2a/FY12aStWa.html
Please Note: This GAIN does not replace a formal agreement. A formal grant agreement must be
signed by the prospective grant recipient and Ecology before eligible costs are reimbursed.
Lead Applicant Name: Ryan Larson, P.E.
Federal ID No: 91- 6001519
Applicant(s) including partner "Designated Local Government" Names (City, Town or County):
City of Tukwila
Project Title:
East Marginal Way So. Stormwater Outfalls
Name of Lead Local Government Signatory (Please Print): Signature:
David Cline, City Administrator
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Name of Lead Local Government Staff Contact: Greg Villanueva
Title: NPDES Coordinator
Telephone Number: Email Address:
206 - 431 -2442 greg.villanueva(ctukwilawa.gov
Mailing Address: 6300 Southcenter Blvd. Suite 100
Tukwila, WA 98188 -2544
Please Note: You must select a primary location and then provide additional location information as
applicable. All separate designations (County, Legislative District, Congressional District, and WRIA) must
equal 100% (list from greatest to least percentage, and please break any ties by at least one percentage point).
County(ies) for the Project:
Number
Name
Primary
Primary
9
58
King
42
100
3
Congressional District(s) for the
Project:
Number
%
Primary
Primary
9
58
7
42
37
3
Legislative District(s) for the
Project:
Number
Number
Primary
Primary
11
92
33
5
37
3
WRIA(s) for the Project:
Number
%
Primary
9
100
Are you accepting the offer for Preconstruction activities? Yes
x
No
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SUBMIT AS SOON AS POSSIBLE AND NO LATER THAN August 30, 2013
(Signed GAIN forms may be submitted by FAX or sent via e -mail as an attachment.)
For Task 2 (S50,000) — Permit Implementation, the following is a NON - BINDING list of
elements your project may include:
A. If the RECIPIENT is out of compliance with the municipal stormwater National Pollutant
Discharge Elimination System (NPDES) permit, the RECIPIENT must ensure funds are used
to attain compliance where applicable.
B. The RECIPIENT may conduct work related to implementation of additional activities
required by the municipal stormwater NPDES permits. The following is a list of elements
your project may include. Please check all boxes that apply to your project.
Public education and outreach activities, including stewardship activities
Public involvement and participation activities
Illicit discharge detection and elimination (IDDE) program activities, including:
1. Mapping or geographic information systems of municipal separate storm sewer
systems (MS4s);
2. Staff training;
3. Activities to identify and remove illicit stormwater discharges;
4. Field screening procedures;
5. Complaint hotline database or tracking system improvements.
Activities to support programs to control runoff from new development, redevelopment, and
construction sites, including:
I. Development of an ordinance and associated technical manual or update of
applicable codes;
2. Inspections before, during, and upon completion of construction, or for post -
construction long -term maintenance;
3. Training for plan review and/or inspection staff
4. Participation in applicable watershed planning effort.
Pollution prevention, good housekeeping, and operation and maintenance program activities,
such as:
1. Inspecting and /or maintaining the MS4 infrastructure;
2. Developing and /or implementing policies, procedures, or stormwater pollution
prevention plans at municipal properties or facilities.
Annual reporting activities.
Establishing and refining stormwater utilities, including stable rate structures.
Water quality monitoring to implement permit requirements for a Water Cleanup Plan
(TMDL). Note that any monitoring funded by this program requires submittal of a
Quality Assurance Project Plan that Ecology approves prior to awarding funding for
monitoring.
Monitoring, including:
1. Development of applicable QAPPs
2. Monitoring activities, in accordance with an Ecology- approved QAPP, to meet Phase
I /I1 permit requirements;
Structural stormwater controls program activities (Phase I permit requirement)
Source control for existing development (Phase I permit requirement), including:
1. Inventory and inspection program;
2. Technical assistance and enforcement;
3. Staff training.
Equipment purchases that result directly in improved compliance with permit requ
Allowed costs for equipment purchases must be specific to implementing a permit
requirement (such as a vactor truck) rather than general use (such as a general use pick-
up truck). Qualified equipment purchases include but are not limited to:
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SUBMIT AS SOON AS POSSIBLE AND NO LATER THAN August 30, 2013
(Signed GAIN forms may be submitted by FAX or sent via e -mail as an attachment.)
1. Illicit discharge testing equipment and materials;
2. Vactor truck or sweeper truck or MS4 maintenance activities;
3. Electronic devices dedicated to mapping of MS4 facilities and attributes;
4. Software dedicated to tracking permit implementation activities.
If you are accepting the funding offer for project- specific planning and design activities
the following Task3 will be included in your funding agreement:
Task 3 — Preconstruction Planning and Design (Up to $120,000)
A. The RECIPIENT will submit to the DEPARTMENT's Project Manager for review and
acceptance and no later than October 1, 2013, an initial one to two page Project Summary.
The Project Summary will include a description of the proposed project identifying: 1) the
area where the proposed project is to be installed or constructed (including maps), 2) the
stormwater best management practice(s) to be designed, 3) the name of the appropriate
design manual planned for use in the final design (see item D), and 4) the water quality issue
mitigated by the proposed project. The DEPARTMENT will provide comments to the
RECIPIENT within 14 calendar days of receipt of the Project Summary. The
DEPARTMENT's Project Manager will work with the DEPARTMENT's engineer to review
the Project Summary for consistency with the appropriate design criteria and grant
requirements. Detailed calculations and /or drawings are not required at this time.
B. The RECIPIENT will submit two hard copies and one digital copy of the Pre - design report to
the DEPARTMENT's Project Manager for review and acceptance and no later than January
31, 2014, The DEPARTMENT's Project Manager will work with the DEPARTMENT's
engineer to review the Project Summary for consistency with the appropriate design criteria
and grant requirements. Detailed calculations and /or drawings are required in the Pre - design
Report. The DEPARTMENT will provide comments to the RECIPIENT within 45 days of
receipt of the plans.
C. The RECIPIENT will submit two hard copies and one digital copy of the 90 percent design
plans to the DEPARTMENT's Project Manager for review and acceptance. The
DEPARTMENT will provide comments to the RECIPIENT within 45 days of receipt of the
plans. The DEPARTMENT's Project Manager will work with the DEPARTMENT's
engineer to review the plans and specifications for consistency with the appropriate design
criteria and grant requirements.
D. For items A -C above, the RECIPIENT must provide reasons for deviations from design
criteria in the following:
1. The appropriate guidance manual below depends on the region that your project is
conducted:
2005 or 2012 Stormwater Management Manual for Western Washington
(SWMMWW), (the appropriate manual depends on the requirements of the
jurisdiction) or the
2004 Stormwater Management Manual for Eastern Washington (SWMMEW),
both can be found at:
http: / /www.ecy.wa.gov/ programs /wq /stormwater /tech.html, or the
Low Impact Development Technical Guidance Manual for Puget Sound found
at:
http: / /www.psp.wa.gov /downloads /LID/20121221 LIDmanual_FINAL— secure.pdf,
or equivalent design manuals,
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SUBMIT AS SOON AS POSSIBLE AND NO LATER THAN August 30, 2013
(Signed GAIN forms may be submitted by FAX or sent via e -mail as an attachment.)
Eastern Washington Low Impact Development Manual found at
http: / /www.wastormwatercenter.org /ew -lid- guidance- manual, or
2. Equivalent manual as developed by the local jurisdiction and approved by the
DEPARTMENT.
3. Good engineering practices and generally recognized engineering standards.
B. If applicable, the RECIPIENT will submit to the DEPARTMENT's Project Manager, a copy
of the State Environmental Review Act (SEPA) Lead Agency's signed and dated SEPA
determination.
F. If applicable, the RECIPIENT will submit to the DEPARTMENT's Project Manager a DAHP
EZ -1 form to initiate review of project activities by DAHP and tribal governments.
G. The RECIPIENT will submit all pre - design figures and construction plans to the
DEPARTMENT, reduced to 11" x 17" in size. The RECIPIENT may bind them with the
specifications or related construction contract documents or bound as a separate document.
All reduced drawings must be legible.
Required Performance:
1. Submit a Project Summary including maps, no later than October 1, 2013 to the
DEPARTMENT for review and acceptance of the proposed design project.
2. Submit a Pre - design report, no later than January 31, 2014, to the DEPARTMENT
for review and acceptance.
3. Submit 90 percent design plans, no later than August 1, 2014, to the DEPARTMENT
for review and acceptance.
4. If applicable, submit a copy of the signed and dated SEPA determination to the
DEPARTMENT.
5. If applicable, submit a copy of the DAIIP EZ -1 form, for DEPARTMENT
coordination on compliance with Executive Order 05 -05.
Please note that these grant monies cannot be used to support legal costs related to appea
the MS4 permits or to implement mitigation projects.
Questions about the program, contact:
Patricia Brommer
(360) 407 -6566
Patricia.brommer @ecy.wa.gov
Where to submit your signed GAIN form:
By email:
Mindy.ballinger@ecy.wa.gov
Or by FAX
Mindy Ballinger, WQProgram -FMS
FAX (360) 407 -7151
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CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2014 to 2019
PROJECT: East Marginal Wy S Stormwater Outfalls Project No. 91041204
DESCRIPTION: Establish legal drainage connections from East Marginal Way South to the Duwamish River.
JUSTIFICATION: Drainage from E Marginal Wy S is discharged through outfalls owned and operated by the Boeing Co.,
Jorgensen Forge, and two King County Airport storm systems without easements.
STATUS: Jorgensen Forge outfall was closed in 2011 under an order from the US EPA. The Boeing Company
contacted the City in 2009 requesting that the City take over ownership of their storm line and outfall.
MAINT. IMPACT: Clarifies maintenance responsibility and will ensure reliability of system.
City Attorney is working on the easements for Jorgensen's and Boeing's outfalls. Phase I: Adopt Boeing's
COMMENT: Z Line and then line lower portion of pipe in 2014. Phase II: Line pipe, add water quality device and connect
Jorgenson's drainage to Boeing's Z Line in 2015 and 2016.
FINANCIAL Through Estimated
in $000's
2012 2013 2014
2015
2016
2017
2018
2019
BEYOND TOTAL
EXPENSES
Design
56
10
170
236
Land (RAN)
0
Const. Mgmt.
10
30
94
134
Construction
100
191
550
841
TOTAL EXPENSES
56
0
0
120
391
644
0
0
0
1,211
FUND SOURCES
Awarded Grant
0
Proposed Grant
0
Mitigation Actual
0
Mitigation Expected
0
Utility Revenue
56
0
0
120
391
644
0
0
0
1,211
TOTAL SOURCES
56
0
0
120
391
644
0
0
0
1,211
22 2014 - 2019 Capital Improvement Program
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UTILITIES COMMITTEE
Meeting Minutes
August 19, 2013 — 5:00 p. m. — Conference Room 1
City of Tukwila
Utilities Committee
PRESENT
Councilmembers: Joe Duffie, Chair; Allan Ekberg and Verna Seal
Staff: Bob Giberson, Greg Villanueva, Ryan Larson, Pat Brodin, Gail Labanara and Laurel Humphrey
Guests: Chuck Parrish, resident
CALL TO ORDER: Committee Chair Duffie called the meeting to order at 5:00 p.m.
I. PRESENTATIONS
No presentations.
II. BUSINESS AGENDA
A. 2013 Annual Small Drainage Program
Staff is seeking Council approval to award a bid to Henderson Partners, LLC, in the amount of $339,049,
for construction of the 2013 . Annual Small Drainage Program. This program constructs drainage projects
that are too large for City staff but smaller than a typical capital improvement project, and that have been
prioritized based on a variety of factors. Henderson Partners, LLC is the low bidder and has had success
with other municipal projects. For 2013, the program will provide drainage improvements at the following
four locations:
• 34th Avenue South — Extend an existing pipe, install a catch basin and connect a private drainage
system to alleviate flooding.
• 33rd Avenue South — Provide a drainage system on 33rd Avenue South between South 140th Street
and South 142nd Street to eliminate roadway runoff from entering private property.
• 33rd Avenue South to 35th Avenue South — Replace three existing failing catch basins and repair
asphalt within a public drainage easement.
• South 164th Street to 53rd Place South — Replace an existing failing storm pipe and replace to
catch basins within a public drainage easement.
MAJORITY APPROVAL. FORWARD TO SEPTEMBER 3 REGULAR CONSENT AGENDA.
B. National Pollutant Discharge Elimination System (NPDES) — Acceptance of Two Grants
Staff is seeking Council approval to accept grant funding from the Department of Ecology's 2013 -2015
Biennial Municipal Stormwater Capacity Grant Program:
• $50,000 for NPDES permit compliance activities
• Up to $120,000 for Project Specific Planning and Design for Retrofit/LID Projects.
Staff has identified the East Marginal Way South Stormwater Outfalls project for the $120,000 grant
funding. This project will establish legal drainage connections from East Marginal Way South to the
Duwamish River, ultimately connecting Jorgenson Forge's drainage to Boeing's Z line. Both grants are
non - competitive and no matching funds are required. The Grant Acceptance Intent Notice includes both
funding components and is due by August 30, 2013. Committee members and staff discussed project details
including installation of a water quality device. MAJORITY APPROVAL. FORWARD TO
SEPTEMBER 3 REGULAR CONSENT AGENDA.
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