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Home My WebLink AboutCOW 2009-06-08 Item 4D - Contract Supplement #7 - Interurban Avenue South Waterline with Anchor QEA for $21,206 COUNCIL AGENDA SYNOPSIS ILA {i ITEMNO. ,y C 14 4.. 1 ILA Date Prepared by 11Ia }'or's review Council review 06/08/09 I 7M 4,g�,. I I 06/15/09 I JM LA-. Wi 90 I ITEM- INFORMATION CAS NUMBER: 09-079 I ORIGINAL AGENDA DATE: JUNE 8, 2009 AGENDA ITEM TITLE Interurban Ave 5 Waterline Project Approval of Budget for Construction Management Supplement No. 7 CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other Mtg Date 06/08/09 Mtg Date 06/15/09 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal P&R Police PTV SPONSOR'S This project replaced the water line in Interurban Ave South. During construction, an SUNLVARY unforeseen 8" waterline connection near Gateway Dr was discovered and an existing water main that was thought to be 8 inches was actually 12 inches. Both of these circumstances required substantially more construction as well as construction management services. Council's approval is requested for Anchor QEA's Supplement No. 7 for $21,206.00. REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DA 1'E: 05/27/09 RECOMMENDATIONS: SPONSOR /ADAM. Public Works COM II rrEE Unanimous Approval; Forward to Committee of the Whole COST IMPACT FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $21,206.00 $60,000.00 $0.00 Fund Source: 401.02 WATER FUND (PG. 79, 2008 CIP) Comments. MTG. DATE RECORD OF COUNCIL ACTION 06/08/09 06/15/09 MTG. DATE ATTACHMENTS 06/08/09 Informational Memorandum dated 05/19/09 Supplemental Agreement No. 7 with Anchor QEA Minutes from the Utilities Committee meeting of 05/27/09 06/15/09 �s City of Tukwila Jim Haggerton, Mayor l i l fl al 1905 INFORMATIONAL MEMORANDUM TO: Mayor Haggerton i UTILITIES COMMITTEE From: Public Works Director Date: May 19, 2009 Subject: Interurban Ave South Waterline Project Project No. 04 -WT02, Consultant Agreement 06 -049 Supplemental Agreement No. 7 for Construction Management Services ISSUE Approve Supplemental Agreement No. 7 to Consultant Agreement Number 06 -049. BACKGROUND Base contract No. 06 -049 with Anchor Environmental, LLC (now known as Anchor QEA, LLC) included on -call construction management (CM) services in support of any City- funded construction projects. On September 3, 2008, City Council approved the Interurban Ave S Waterline construction contract with Gary Merlino Construction Company, Inc. For additional CM and inspection support, Supplemental Agreement No. 6 in the amount of $53,978.00 was approved with Anchor QEA, LLC. DISCUSSION During the course of construction, the discoveries of existing system conditions that were not known at the time of design were encountered. Included was the discovery of a previously unknown 8" waterline, a waterline thought to be 8" was actually 12 additional efforts needed to connect existing water services and the encounter of a previously unknown connection requirement found at the north end of the project. Anchor QEA, LLC supplied additional support services to complete the construction project, as well as assisted staff to analyze and negotiate the construction change orders for a substantial savings to the City estimated at $70,000.00. Anchor QEA LLC's fee of $21,206.00 under Supplement No. 7 for additional construction management services has been determined to be reasonable. RECOMMENDATION The Council is being asked to approve and forward Supplemental Agreement No. 7 with Anchor QEA, LLC for the Interurban Ave S Waterline Project for consideration at the June 8, 2009 Committee of the Whole meeting and subsequent June 15, 2009 Regular Meeting. Attachment: Supplemental Art No. 7 of Consultant Agreement No. 06 -049 W \PW Ena\PROJECTS\A -WT Projects \04WT02 IU Waterline \Cons`uvchon Phase\Anchor Environmental CM\tnfo Memo Sup 57 Anchor 5 -19-09 Final -doc SUPPLEMENTAL AGREEMENT NUMBER SEVEN TO CONSULTANT AGREEMENT NUMBER 06 -049 THIS SUPPLEMENTAL AGREEMENT SEVEN is entered into between the City of Tukwila, Washington, herein -after referred to as "the City", and Anchor QEA, LLC (formerly Anchor Environmental L.L.C. Inc.) hereinafter referred to as "the Consultant in consideration of the mutual benefits, tenius, and conditions hereinafter specified. The City desires to supplement the agreement entered into with the Consultant and executed on, April 17, 2006 and identified as Agreement No. 06 -049 and previously amended by supplements, the most recent being Supplement No. 6 dated November 7, 2008. All provisions in the basic agreement and the previous supplements remain in effect except as expressly modified by this Supplement No. 7. This supplement is an extension of services previously authorized under Supplement No. 6. The changes to the agreement as described as follows: 1. Scope of Services, is not changed but extended to continue the general scope of services and the specific scope of services as outlined in Exhibit A -6. 2. Payment, shall be amended as follows: See attached Exhibit B -7. Payment for the work provided by the Consultant as part of this supplement shall be made as outlined in the agreement and the total amount of payment to the Consultant for the work presented in this Supplement No. 7 shall not exceed $21,206.00 without express written modification of the Agreement signed by the City. This supplement is for extra work required beyond the limits of the previously authorized Supplement No. 6. 3. Time for Performance, shall be amended as follows: Supplement Six had an estimated duration of 90 calendar days. This amendment extends the estimated duration to 120 calendar days. DATED this day of 2009. CITY OF TUKWILA CONSULTANT ejj"By: ,tom Steven M. Mullet, Mayor Printed Name: Ed Berschinski Title: Partner Exhibit B -7 Summary of Costs City of Tukwila City Supplement Seven Interurban Ave. Water Main Replacement Staff Type Rate Hours Total Office Senior Project Manager $63.10 25 1,578 Project Assistant $20.48 3 61 Total Hours 28 Total Labor (DSC) 1,639 Office OH 171.86% x DSC 2,817 Subtotal Office Labor 4,456 Fee 15% of Office Labor subtotal 668 Total Office Labor 5,124 Field Senior Inspector $38.71 150 5,807 Field OH 140% 8,130 Subtotal Field Labor $13,937 Fee 15% of Field Labor subtotal 2,091 Total Field Labor 16,028 Total Labor 21,152 Total Expenses 54 Total Project $21,206 rQ 4 -7 `s' C o f Tulzw [QI Utilities Committee \in UTILITIES COMMITTEE Meeting Minutes May 27, 2009 5:00 p.m. Conference Room #1 **Wednesday, due to holiday PRESENT Councilmembers: Kathy Hougardy, Chair; Joe Duffle (sitting in for Pam Linder), and Dennis Robertson Staff: Jim Morrow, Frank Iriarte, Bob Giberson, Pat Brodin, Peter Lau, Ryan Larson, Mike Cusick, Mike Mathia, Gail Labanara and Kimberly Matej CALL TO ORDER: Committee Chair Hougardy called the meeting to order at 5 :00 p.m. I. PRESENTATIONS No Presentations II. BUSINESS AGENDA A. Interurban Avenue South Waterline Proiect Gary Merlino Change Order Nos. 2 3 In 2008, Council approved a bid award for replacement of the Interurban Avenue South Water Line. This project replaces an aging cast iron water line which has been consistently problematic (see Utilities Committee Minutes dated 08/18/08, 10/20/08). The waterline runs along Interurban Avenue South from 42 Avenue South to 48 Avenue South. Staff is seeking full Council approval for Change Orders Nos. 2 and 3 to Construction Contract No. 08- 093 with Gary Merlino Construction Company in the amount of $30,714 ($16,390.21 and $14,323.79 respectively), for replacement of the Interurban Avenue South Water Line. This project replaces an aging cast iron water line which has been consistently problematic. These changes orders are a result of unknown waterlines and connection requirements including a change in waterline size. Council approval is required because the project change orders now total more than the Council authorized 10% construction contingency (project is still within budget). UNANIMOUS APPROVAL. FORWARD TO JUNE 8 COW FOR DISCUSSION. B. Interurban Avenue South Waterline Proiect Anchor OEA CM Supplement No. 7 I Staff is seeking full Council approval for Supplemental Agreement No. 7 (to Consultant Agreement No. 06 -049) with Anchor QEA, LLC (formerly known as Anchor Environmental, LLC) in the amount of $21,206 for additional construction management services needed as a result of the change orders as discussed in Item A above. UNANIMOUS APPROVAL. FORWARD TO JUNE 8 COW FOR DISCUSSION. C. Standby Power Upgrades Year One Ebenal General Chance Order No. 5 In 2008, Council approved a bid award to Ebenal General, Inc. for standby power upgrades at the following locations: City Hall and Fire Stations 52, 53 and 54 (see Utilities Committee Minutes dated 08/04/08). The Standby Power Upgrades for the Fire Station locations have been completed. However, the original installation location and subsequent locations for the City Hall generator were determined to be cost prohibitive, and another location needed to be identified. As a result of the identification of a feasible installation area, staff is seeking full Council approval of Change Order No. 5 to Contract No. 08 -086 with Ebenal General in the amount of $50,565.03 and 76 calendar days for the Standby Power Upgrade at City Hall. Council approval is required because the project change orders now total more than the Council authorized 10% construction contingency (project is still within budget). UNANIMOUS APPROVAL. FORWARD TO JUNE 8 COW FOR DISCUSSION.