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Home My WebLink AboutCOW 2009-06-08 Item 4E - Agreement - Change Order for Standby Power Upgrades Year One with Ebenal General for $50,565.03 CO UNCI.L AGENDA SYNOPSIS ,�J'� \'4 C }nitiatr ITEMNO. O t Meeting Date Prepared by I Mayor's review Council retjeur 1 06/08/09 JM .44-6- Cz-i. 11 1 06/15/09 1 3M ci 1 i 1 E. 190: 1 ITEM INFORMATION CAS NUMBER: 09-80 ORIGLNAL AGENDA DATE: JUNE 8, 2009 AGENDA ITEM TITLE Standby Power Upgrades Year One Approval of Budget and Change Order No. 5 for $50,565.03 CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other Mtg Date 06/08/09 Mtg Date 06/15/09 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date ISPONSOR Council Ma Adm Svcs DCD Finance Fire Legal P&R Police P11" SPONSOR'S This project installed standby generators at City Hall and Fire Station 52, 53, and 54. The SUMMARY three fire station generators have been successfully installed and tested. The City Hall location was found to be located in a stream buffer and needed to be relocated into the Police parking lot. The new site costs with other minor change orders total over the 10% contingency of $52,300.00. Council approval is needed for Change Order No. 5 in the amount of $50,565.03. REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DATE: 05/27/09 RECOMMENDATIONS: SPONSOR /ADM. Public Works CON fII rEE Unanimous Approval; Forward to Committee of the Whole COST IMPACT FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $50,565.03 $764,000.00 $0.00 Fund Source: 303 FACILITIES Comments: MTG. DATE RECORD OF COUNCIL ACTION 06/08/09 06/15/09 MTG. DATE ATTACHMENTS 06/08/09 Informational Memorandum dated 05/14/09 Change Order No. 5 with Ebenal General, Inc. Minutes from the Utilities Committee meeting of 05/27/09 06/15/09 o y City of Tukwila a GSZI o Jim Haggerton, Mayor tft Igo- INFORMATIONAL MEMORANDUM To: Mayor Haggerton Utilities Committee From: Public Works Director Date: May 14, 2009 Subject: Standby Power Upgrades —Year One Project No. 06 -BG01, Contract 08 -086 Change Order No. 5 ISSUE Approve Change Order No. 5 to Contract Number 08 -086. BACKGROUND Ebenal General, Inc. was awarded the construction contract for the Standby Power Upgrades Year One Project and Notice to Proceed was issued October 6, 2008. This contract was for four standby generators to be installed at City Hall and Fire Stations 52, 53 and 54 for $480,000 plus sales tax with a 10% contingency of $52,300. The Fire Stations generators have been installed and tested with four change orders totaling $14,742 (without tax). Upon closer analysis of the proposed City Hall generator location on the west side of City Hall, it was discovered that the site was within a stream buffer and would require a significant amount of mitigation. ANALYSIS It was determined that a new City Hall site, not located near the stream, was needed. Several new sites were evaluated and design plans were revised with a location on the sloped lawn area in front of City Hall, however, the costs associated with that site were extremely prohibitive. A final site was chosen in the furthest west parking stall of the lower City Hall parking lot (near the lunchroom deck). This is the closest feasible location to the existing electrical facilities. After negotiations with Ebenal General, Change Order No. 5 will add $50,565.03 and 76 calendar days to the original contract. The new contract total will be $545,307.03 (without sales tax). The cost increase for all change orders is over the authorized 10% construction contingency of $52,300 and Change Order No. 5 will require Council approval. RECOMMENDATION The Council is being asked to approve Change Order No. 5 for the Standby Power Upgrades Year One Project with Ebenal General, Inc., in the amount of $50,565.03 for consideration at the June 8, 2009 Committee of the Whole meeting and subsequent June 15, 2009 Regular Meeting. Attachment: Change Order No. 5 W IPN Erg1PROJECTS}A- 8G Prolects\06BG01 Stand Power UcgradelConstruction \Ebena9lnfo Memo CO 95 CH 5-14 -09 Final.doc o CITY OF TUKWILA CONTRACT CHANGE ORDER NO. 5 DATE: 5 -14 -09 BUDGET NO: 303.00.594.190.62.35 City Hall PROJECT NO: 06 BG01 CONTRACT NO: 08 086 PROJECT NAME: Standby Power Upgrades Year One Construction TO: Ebenal General, Inc. You are hereby directed to make the herein described changes to the plans and specifications or do the following described work not included in the plans and specifications on this contract: NOTE: This change order is not effective until approved by the "Owner" and a notice to proceed is issued. Conditions: A. The following change, and work affected thereby, are subject to all contract stipulations and covenants; B. The rights of the "Owner" are not prejudiced; C. All claims against the "Owner" which are incidental to or as a consequence of this change are waived; and D. The Contractor must submit all Field Overhead and Home Office Overhead Rates for approval in advance of all change orders. CHANGE: The proposed work in Change Order No. 5 initially resulted from the discovery of the proposed generator site location at the west side of was within a stream buffer. This location would create a sizeable amount of mitigation if built in this location. A new site was needed to be determined. New sites were evaluated and design plans were revised with a location in the sloped lawn area in front of City Hall. The costs associated with this location were becoming prohibitive. Finally a site was chosen in the furthest westerly stall of the lower parking lot. This is the nearest feasible location in regard to the location of the existing electrical facilities being connected. We the undersigned Contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all equipment, furnish all materials, except as may otherwise be noted above, and perform all services necessary for the work above specified, and will accept as full payment therefore the prices shown above and below. This change represents a fair, equitable and complete compensation. ACCEPTED: Contractor: Ebenal General, Inc. By Title I AAA,/c ,qtr Original Contract (without tax) 480,000.00 APPROVED BY THE CITY OF TUKWILA Previous Change Order 14742.00 Date This Change Order (without tax) 50,565.03 By REV. CONTRACT AMOUNT $545,307.03 Mayor Additional Calendar Days due to this change: 76 for a revised total of 243 days ORIGINAL: City Clerk (1 of 2) cc: Finance Department (w /encumbrance) Contractor (2 of 2) Construction Inspector Construction Engineer file: p:lformsl C:lDocuments and Settings\Don.EGC\Local Settings\Temporary Internet Files\ Content- Outlook'KLX6JY70\Ebenal CO #5 CH 4 -09 -09 draftl doc City of Tukwila Utilities Committee \I90� UTILITIES COMMITTEE Meeting Minutes May 27, 2009 5:00 p.m. Conference Room #1 *Wedfiesday, due to holiday PRESENT Councilmembers: Kathy Hougardy, Chair; Joe Duffie (sitting in for Pam Linder), and Dennis Robertson Staff: Jim Morrow, Frank Iriarte, Bob Giberson, Pat Brodin, Peter Lau, Ryan Larson, Mike Cusick, Mike Mathia, Gail Labanara and Kimberly Matej CALL TO ORDER: Committee Chair Hougardy called the meeting to order at 5:00 p.m. I. PRESENTATIONS No Presentations II. BUSINESS AGENDA A. Interurban Avenue South Waterline Proiect Gary Merlino Chance Order Nos. 2 3 In 2008, Council approved a bid award for replacement of the Interurban Avenue South Water Line. This project replaces an aging cast iron water line which has been consistently problematic (see Utilities Committee Minutes dated 08/18/08, 10/20/08). The waterline runs along Interurban Avenue South from 42n Avenue South to 48 Avenue South. Staff is seeking full Council approval for Change Orders Nos. 2 and 3 to Construction Contract No. 08- 093 with Gary Merlino Construction Company in the amount of $30,714 ($16,390.21 and $14,323.79 respectively), for replacement of the Interurban Avenue South Water Line. This project replaces an aging cast iron water line which has been consistently problematic. These changes orders are a result of unknown waterlines and connection requirements including a change in waterline size. Council approval is required because the project change orders now total more than the Council authorized 10% construction contingency (project is still within budget). UNANIMOUS APPROVAL. FORWARD TO JUNE 8 COW FOR DISCUSSION. B. Interurban Avenue South Waterline Proiect Anchor OEA CM Supplement No. 7 Staff is seeking full Council approval for Supplemental Agreement No. 7 (to Consultant Agreement No. 06 -049) with Anchor QEA, LLC (formerly known as Anchor Environmental, LLC) in the amount of $21,206 for additional construction management services needed as a result of the change orders as discussed in Bern A above. UNANIMOUS APPROVAL. FORWARD TO JUNE 8 COW FOR DISCUSSION. C. Standby Power Unerades Year One Ebenal General Change Order No. 5 In 2008, Council approved a bid award to Ebenal General, Inc. for standby power upgrades at the following locations: City Hall and Fire Stations 52, 53 and 54 (see Utilities Committee Minutes dated 08/04/08). The Standby Power Upgrades for the Fire Station locations have been completed. However, the original installation location and subsequent locations for the City Hall generator were determined to be cost prohibitive, and another location needed to be identified. As a result of the identification of a feasible installation area, staff is seeking full Council approval of Change Order No. 5 to Contract No. 08 -086 with Ebenal General in the amount of $50,565.03 and 76 calendar days for the Standby Power Upgrade at City Hall. Council approval is required because the project change orders now total more than the Council authorized 10% construction contingency (project is still within budget). UNANIMOUS APPROVAL. FORWARD TO JUNE 8 COW FOR DISCUSSION.