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Home My WebLink AboutCOW 2009-06-08 Item 4F - Bid Award - Green River Construction for 2009 Small Drainage Program for $571,186.50 COUNCIL AGENDA SYNOPSIS c 1LA i Initials ITEM NO. :4 S. 1 Meeting Date 1 Prepared by 1 Mayor's review 1 Council review f 9 1 06/08/09 1 JM, A4 1 (L /y r 9OB 1 06/15/09 I JM 1 4 U I 1 1 1 1 I L i R- ITEM INFORMATION CAS NUMBER: 09-081 I ORIGINAL AGENDA DATE: JUNE 8, 2009 AGENDA Bid Award for 2009 Small Drainage Program CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other Mtg Date 06/08/09 Mtg Date Mtg Date Mtg Date Mtg Date 06/15/09 Mtg Date Mtg Date SPONSOR Council Mayor El Adm Svcs DCD Finance Fire Legal P&R Police PIYI SPONSOR'S The Small Drainage Program was advertised for bids on May 7 and 14, 2009 for four base SUMMARY bid items and two additive items. The lowest bidder is determined by the base bid amount. Five bids were received and opened on May 22, 2009. The low base bid of $486,351.50 was from Green River Construction. Green River Construction also submitted a proposal of $84,835.00 for the two additive items. Green River Construction has successfully worked for the City in the past and Council is requested to award the base bid and two additives. REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DATE: 05/27/09 RECOMMENDATIONS: SPONSOR /ADMIN. Public Works COMMITTEE Unanimous Approval; Forward to Committee of the Whole C OST IMPACT FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $571,186.50 $800,000.00 $0.00 Fund Source: 412.02 SURFACE WATER (PG. 146 147, 2009 CIP) Comments: MTG. DATE RECORD OF COUNCIL ACTION 06/08/09 I 06/15/09 I MTG. DATE ATTACHMENTS 06/08/09 Informational Memorandum dated 05/22/09 Vicinity map Bid Tabulation CIP Sheets Pages 146 147, 2009 CIP Minutes from the Utilities Committee meeting of 05/27/09 06/15/09 -i .t f i t of Tukwila 3 plc.. f ��'T`.7 4 9 Jim Haggerton, Mayor f_=9Q INFORMATIONAL MEMORANDUM TO: Mayor Haggerton UTILITIES COMMITTEE FROM: Public Works Director o-___. DATE: May 22, 2009 SUBJECT: 2009 Small Drainage Program Project No. 09 -DR01 BID AWARD ISSUE Award the bid for construction of the 2009 Small Drainage Program. BACKGROUND This project will provide drainage improvements at six locations listed on Page 2 of this memo. The project was advertised for bids on May 7 and 14, 2009 for four base bid items and two additive items. The specific basis of award which determines the lowest bidder is the base bid amount for the four base projects. Five bids were received and opened on May 22, 2009. The bids were checked, corrected, and tabulated. Green River Construction is the low bidder with a base bid of $486,351.50. The engineer's base bid estimate was $675,225. ANALYSIS The bids were reviewed and tabulated. One error was found and corrected in the base bids. Green River Construction has successfully worked for the City on past projects. Since favorable bids were received, the two additive items can be awarded and constructed within budget. BUDGET AND BID SUMMARY (All amounts include sales tax.) Bid Results Estimate Budget Construction (Base Bid) $486,351.50 $675,225.00 Additive Items 1,2 84.835.00 122.205.00 Subtotal $571,186.50 $797,430.00 SDP (2009,2010) Construction Budget (pg 146) $600,000.00 Private Storm Budget (pg 147) 200,000.00 Contingency (15 85.677.98 119.614.50 0.00 Total $656.864.48 $917.044.50 $800.000 -00 *Includes construction funds from the Private Storm System Adoption Program for project No. 4 RECOMMENDATION The Council is being asked to award the construction of the 2009 Small Drainage Program including two Additive Alternates to Green River Construction in the amount of $571,186.50 for consideration at the June 8, 2009 Committee of the Whole meeting and subsequent June 15, 2009 Regular Meeting. Attachments: Project Location Map Bid Tabulations CIP Sheets Annual Small Drainage Program and Private Storm System Adoption W 1PW E.- rg'PROJECTS■A- DR Projeast0S -DRO i (2009 SDP)1Into Memo Bid Award 2009 SOP dad INFORMATIONAL MEMO Page 2 The 2009 Small Drainaae Program includes: Site 1) South 146 Street Site 2) South 133 Street Site 2A) South 131 Place (Additive Item No. 1) Site 3) West Marginal Place Site 4) 33 Avenue South to 34 Avenue South (Private Storm System Adoption Project) Site 5) South 143` Street Outfall (Additive Item No. 2) 2009 Small Drainaae Program Bid Results Base Bide Schedule A $486,351.50 Additive Item No. 1 $80,835.00 Additive Item No. 2 4,000.00 Total $486.351.50 $84.835.00 $571.186.50 WW1 Eng1PROJECTSV+- DR Pr*otsle9 -DROI (2009 SDP)inio Memo Bid Award 2009 SCP.doc 2009 Annual Neighborhood Drainage Program Map 11.11, Li IT LL -11.6rz I f yr rfig 1.." 5 6' yip J 1r F ig T6 '64 gig:2: g Lk I I 11- LU Eim 71-, CITY OF TUKWILA CAPITAL. PROJECT SUMMARY 2009 to 2014 PROJECT: Annual Small Drainage Program LINE ITEM: 412.02.594.38 .09 PROJECT NO. Varies DESCRIPTION: Select, design, and construct small drainage projects throughout the City. JUSTIFICATION: Provide drainage corrections for existing /ongoing drainage problems throughout the City, including culvert replacements, drain extensions, and pavement upgrades. STATUS: Annual program is taken from Small Drainage Project List. MAINT. IMPACT: Reduces maintenance. COMMENT: Ongoing project, only one year actuals shown in first column. Construction expenses may occur over two calendar years. FINANCIAL Through Estimated (in $000's) 2007 2008 2009 2010 2011 2012 2013 2014 BEYOND TOTAL EXPENSES Design 114 60 60 60 60 60 60 80 80 634 Land (R/W) 0 Const. Mgmt. 8 40 40 40 40 40 40 50 50 348 Construction 657 300 300 300 300 300 300 370 370 3,197 TOTAL EXPENSES 779 400 400 400 400 400 400 500 500 4,179 FUND SOURCES Awarded Grant 0 Proposed Grant 0 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 779 400 400 400 400 400 400 500 500 4,179 TOTAL SOURCES 779 400 400 400 400 400 400 500 500 4,179 Project Location: _°°1 Entire System JO' G L 1 ra r 't a I ri 1 I I 1 r AD 1 GIS 2009 2014 Capital Improvement Program 146 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2009 to 2014 PROJECT: Private Storm System Adoption and Rehabilitation Program LINE ITEM: 412.02.594.38. .30 PROJECT NO. 06 -DRO3 DESCRIPTION: Adopt and repair existing piped private systems throughout the City that convey public stormwater. JUSTIFICATION: Numerous private drainage systems exist that connect to the City's system. Failure of these private systems may lead to flooding and property loss that would be the City's responsibility. STATUS: Maintenance has surveyed existing private systems and developed a list of 25 sites that need to be adopted and repaired. Some of these storm drain pipes are located under structures. MAINT. IMPACT: Additional storm systems will require additional maintenance, however the City will have a more reliable system and rerouting the existing sites will improve maintenance access. COMMENT: In 2007, coordinated 3 projects with the Small Drainage Program. Over the next two years, these projects will also be combined with the Small Drainage Program. FINANCIAL Through Estimated (in $000's) 2007 2008 2009 2010 2011 2012 2013 2014 BEYOND TOTAL EXPENSES Design 38 30 155 223 Land (R/W) 0 Const. Mgmt. 45 25 70 Construction 200 275 475 TOTAL EXPENSES 38 30 400 300 0 0 0 0 0 768 FUND SOURCES Awarded Grant 0 Proposed Grant 0 Mitigation Actual 0 Mitigation Expected 0 City Oper. Revenue 38 30 400 300 0 0 0 0 0 768 TOTAL SOURCES 38 30 400 300 0 0 0 0 0 768 Project Location: ,J Entire System I r_j ED i r f ..0-- go 2009 2014 Capital Improvement Program 147 Utilities Committee Minutes Mav 27, 2009 Pace 2 D. 2009 Small Drainage Program Bid Award Staff is seeking full Council approval to award a bid in the amount of $571,186.50 to Green River Construction for the 2009 Small Drainage Program including two Additive Alternates. This annual program constructs drainage projects throughout the City that are too large for completion by City staff but smaller than the average capital improvement project. This year the Small Drainage Program will construct four base bid and two additive items for a total of six project locations. Each year, projects considered for this program are reprioritized based on such things as need, expense, time on the list, etc. Highest priority projects are designed and constructed within annual budget limitations. The City has worked successfully with Green River Construction on past project. Committee Chair Hougardy inquired to the project contingency amount of 15% based on other projects which are usually 10 Staff stated that there is no set contingency; the percentage is often determined by project complexity and the current bidding climate. Although this is an annual program, staff is utilizing a portion of the 2010 budget to increase the outreach of this year's program. Funding is still available in the budget for projects in 2010. UNANIMOUS APPROVAL. FORWARD TO JUNE 8 COW FOR DISCUSSION. III. MISCELLANEOUS Meeting adjourned at 5:32 p.m. Next meeting: Tuesday, June 9, 2009 5:00 p.m. Conf. Room No. 1. l Committee Chair Approval Mi;•rde; rf:; Reviewed by GL.