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HomeMy WebLinkAboutCOW 2009-06-08 Item 4G - Bid Award - Heiser for #1355 Fire Truck Repair for $31,922.75 COUNCIL AGENDA SYNOPSIS IT E1Vl NO. J�- q britiatr Meeting Date Prepared by I Mayor's review Council review 06/08/09 1 /ah 1 L3N`✓ 1 06/15/09 JM I C ,p\ 1 1 1 190 1 1 1 1 ITEM INFORMATION CAS NUMBER: 09-082 I ORIGINAL AGENDA DATE: JUNE 8, 2009 AGENDA IIEMTITLE Bid Award for Repair of Fire Truck #1355 CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other Mtg Date 06/08/09 Mtg Date Mtg Date Mtg Date Mtg Date 06/15/09 Mtg Date Mtg Date SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal El P&R Police PIV SPONSOR'S During an emergency response on I -5, a drunk driver failed to heed warnings and collided SUMMARY with Fire Truck #1355. The pump panel on the fire truck will need to be rebuilt and the compartment just behind it will need to be cut out and replaced by a newly fabricated unit. Two bids were received from Heiser at $31,922.75 and Meridian Hughes Fire at $29,874.64. Heiser has a history of quality work and with their proximity, we will be able to closely monitor the work. Council is requested to accept bid of $31,922.75 from Heiser. REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DA I'E: 06/02/09 RECOMMENDATIONS: SPONSOR /ADMIN. Public Works COMMII Unanimous Approval; Forward to Committee of the Whole COST IMPACT FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $31,922.75 $0.00 $0.00 Fund Source: 501 EQUIPMENT RENTAL (FLEET) WITH INSURANCE TO COVER THE COST OF THE DAMAGE. Comments: MTG. DATE I RECORD OF COUNCIL ACTION 06/08/09 1 I I 06/15/09 1 I I MTG. DATE I ATTACHMENTS 06/08/09 1 Informational Memorandum dated 05/27/09 Picture of damage to Fire Truck #1355 Email from WCIA Insurance Adjuster Heiser and Meridian Hughes Repair Quotes I Minutes from the Finance and Safety Committee meeting of 06/02/09 06/15/09 1 L A t o ,,,I...$1!: Qsy. City of Tukwila a Jim Haggerton, Mayor 190: INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Finance Safety Committee FROM: Public Works Directo DATE: May 27, 2009 SUBJECT: Repair of Fire Truck #1355 Bid Award ISSUE Fire Truck #1355 (pumper unit) needs immediate repair work in order to return it to service. BACKGROUND During an EMS response on 1 -5, the fire department had positioned the fire truck according to safety procedures. Cones were placed, strobe lights were on, and all appropriate measures were used to warn oncoming traffic. A drunk driver failed to heed the warnings and hit fire truck #1355. The vehicle collided from the rear wheel trim through the pump panel area toward the cab of the fire truck. The greatest damage occurred to the pump panel that will need to be rebuilt and the compartment just behind it will be need to be cut out and replaced by a newly fabricated unit. DISCUSSION Bids for the repair were received from Heiser and Meridian Hughes Fire. The bid came in from Heiser at $31,922.75 and Meridian was $29,874.64. Heiser is the preferred shop and is capable and qualified to do the work needed. Heiser is also a local business at South 112 and Tukwila International Boulevard and Meridian is located in Puyallup. Heiser's history of quality work for the city's fleet and the fact that they are close by makes it more efficient to monitor their work. Using Heiser will also minimize the time needed to get the truck back into service. The WCIA adjuster has reviewed the bids and his recommendation to the city is that the work be performed locally through Heiser. The 501 fleet fund will be used and insurance will cover the cost of the damage. RECOMMENDATION The Council is being asked to award the repair of Fire truck #1355 to Heiser Body Co. Inc, in the amount of $31,922.75 for consideration at the June 8, 2009 Committee of the Whole meeting and subsequent June 15, 2009 Regular Meeting. attachments: Picture of damage Email from WCIA adjuster Heiser and Meridian Hughes Quotes W:\PW Eng \OTHER \Gail Labanarallnfo Memo Fire Truck 1355 Repair.doc Damage to Fire Truck #1355 Photo Page 1 of 2 Tanya Taylor RE: City of Tukwila Unit #1355 From: "Reed Hardesty" To: "Shelley O'Keefe" Date: 05/22/2009 8:52 AM Subject: RE: City of Tukwila Unit #1355 CC: "Jeff Morton" "Paul Freeman" "Tanya Taylor" Shelley: Thanks for the estimates and your help. Heiser is approved. Do you want me to pay the City (minus the deductible) or do you want me to pay the shop and the City will pay its deductible to the shop after the repairs are completed? Once the repairs are completed I'll attempt collection from the at fault driver. Reed Hardesty Sr. Adjuster WCIA 206 -575 -6046 This message is intended for the sole use of the addressee, and may contain information that is privileged, confidential and exempt from disclosure under applicable law. If you are not the addressee you are hereby notified that you may not use, copy, disclose, or distribute to anyone the message or any infoiiiiation contained in the message. If you have received this message in error, please immediately advise the sender by reply email and delete this message. From: Shelley O'Keefe mailto :sokeefe ©ci.tukwila.wa.us] Sent: Friday, May 22, 2009 8:44 AM To: Reed Hardesty Cc: Jeff Morton; Paul Freeman; Tanya Taylor Subject: City of Tukwila Unit #1355 Reed: I'm attaching the two estimates we obtained for repair of our Pumper, Unit #1355. As we discussed on the phone, we would like to have the repairs done at Heiser, since they are here in town. This will confirm your verbal OK to begin repairs at Heiser. Thanks, Reed! Shelley O'Keefe r P a TRUCK BODIES. R EPAIR 3, FAINT_ YJ Geo. Heiser Body Co,, Inc. 11210 Tukwila International Blvd. Seattle, WA 98168-1945 (206) 622 -7985 Fax (206) 622 -7135 Company: C. ,0-r— P an Y I k fl Date:. 7 Address: Bid by: Phone: Description: S,°A r 5 aoa b� X a 3 a P.O. Comments: /t /o' O tz CF w -7 A -r -4_0 QS7 C 0? S s Truck 9 2 rra. a ek Lic.# I hrs. f parts subtotal 1 PC0b4 FFt Cca- C 3 `G /.0 3 C, FAY' r Fn. P N l A h I L 4 1 N G I 11 5 2 G y G O SrE.p GF; S "`Z -as 5- s I L G r= ^c S 1 o �'T 5 i s y. 1 U C a. a, 5 y. a o r? L,� vE 1 R p1- "VI o k L .o r .v 6 G .c- f rte Id7 o 4 .$j 2 a e R ep 4 A --E U as ry ,1A pr3 t—+ r. C G S I ,0d a p. d 17 b I Rep 1 ,A LAE Co P w 1 3 z Z o 3 G 7 2. r>- f� M IjtttiGfc IN1� A-s N s4 4 /0. co 1`7 7U.in E Q w ✓1- E Co E. r- r 1 2 G I 005- 6. E., 0 l .4 E e r- -r 1-4 11 C.0 Er=T s E. t`c. Ca'-\ t i /,0 1 1 o 13 7C 0 0 fzA 1 s A CH) E CAPS eWC, FAA Fn rt. L e p--r S 1 +rJ E o ,vo -o y6 I 1 7„9a b o o A', t? i r■- C3 a-/ a eL Cc, c"6 .0 G S` I 7,1 7- c E 1,� �.\o Uk pi CA L A r te l 4 1 G r l „p "6. 0 RG r L ErT {Z-�✓�'L ��r n-- r t G 4a pc--, w L tit G 1 I )TE: SID COVERS ABOVE LISTED ITEMS ONLY. ADDITIONAL REPAIRS ARE OPEN. total, ++I tax: provedRFCETVFf 2G1415 -r t (717!R1 FRnrl- TO- GEORGE LONG SHOP PO01/002 DOE 11 llE TRUCK BOOMS REPAIR PAINT f Geo. Heiser Body Co., Inc. 11210 Tukwila International Blvd. Seattle, WA 98168.1945 (206) 622 -7985 Fax (206) 622 -7135 Company; Date: Address: Bid by: Phone: Description: P.B. Comments: Truck Lic. 1 hrs. 1 parts 1 subtotal 1 s c- .0a p u Pr4‘ti L 1 7yC's.r 2 7yC.PrI �G r-r w H-E G! -fawn R a 0 .eo /$T•cn 1 J1A `(L. I`zy4 r O 30. a u 4 G fs r o I ,a r! r- r- ez-.4 -f- s' n t,e-r e I r- F 4,1,5 2 yo. a t o r e e-P1 n o s. 7no'.+ C -c ET, y'L VP .s lej,o 3 E equ k .P 1/ 0 /3 c/ 61 c,v3 lors C� a try] PrS NC 1 ite P A` 71-7^-"z 1 o SSz, 3 6 7 0- o NS (f +c, G-✓ 1 S. I 4 7 6 G y C U .ve U o; E (2)13•.s., j r-r A Aid LO i.- A->! Yz r TA=T rr7 c..--/a4 F ,ter AT" J` O Ss, I E._ 1 S P S rat. A„ /3 DTE; BID COVERS ABOVE LISTED ITEMS ONLY. ADDITIONAL REPAIRS A; -.P N. total: I �?gCS3.�I SHOP tax: a-74 9. s 75 ov P reRECEIVED 20 -05 09 07: 31 FROM- T0- G �1) E LONG P002/002:7,-; .j 05/20/200! MERIDIAN HUGHES FIRE APPARATUS SERVICE 62300 EMERGENCY V EHJCL ES S ER V I C E SP E C L4 I E S T S MERIDIAN COLLISION CENTER Inc, PRELIMINARY ESTIMATE Written By: Bi13. Jorgensen Adjuster: Insured: City of Tukwila, Fire Dept Claim Owner: City of Tukwila, Fire Dept Policy Address: 14000 Interuban Ave S Deductible: Tukwila, WA 98168 -4723 Date of Loss: Business: (206)433- 1866x1420 Type of Loss: Fax: (206)241-5661 Point of Impact: Inspect MERIDIAN COLLISION CENTER, INC. Business: (253) 848 -2364 Location: 15724 MERIDIAN E PUYALLUP, WA 98375 -9510 Insurance company: Days to Repair 2002 Spartan barley Pumper E -51 Red Int: VIN: 4S7AT40951CO38856 Lid: 34226D WA Prod Date: Odometer: NO. OP. DESCRIPTION QTY EXT. PRICE LABOR PAINT 1# 10/2001 Spartan Gladiator FE' 1 Darley Pumper 24 Build. 92323 1 3# 1 4# SPARTAN CAB 1 5# RBI D/S Rear Door 2.0 6# Repl Window regulator support 1 12.5.00 1.8 7# Install door trim panel 1 0.5 8# .Rep3. Lower S/S trim panel 1 85.00 1.2 9# Repl Body side trim, kit 1 65.00 0.5 10# Rpr Door, sheet metal 2.5 3.0 11# R &I Outer door handle 0.5 12# 1 13# Rpr Pull Square Cab Door 8.0 °penning W/O side Inner 14# Rpr LT Rear Cab corner back 9.5 4.0 wall Pillar 15# Repl Rear Cab, diamond plate 1 155.00 4.0 finish panel, LT side 16# Repl Rear Step, tread 1 85.00 1.0 onnr_ ss?r_n nn nr inn nn nn rnnm nrnclAn4 nrA Tn_ rrnnnr r nmr rnnn nnn4 /nnA 05/20/2009 at 08:39 AM Job Number; 62300 PRELIMINARY ES T rMATE 2002 Spartan Darley Pumper E -51 Bed Int: No. OP. DESCRIPTION QTY EXT. PRICE LABOR PAINT 17# Rpr Rear Step inner structure 4.5 1.5 step well 184 Repi Fenderette, W/0 trim 1 275.00 1.2 19# Rpr Side panel, weld repair 6.0 4.0 W/o 20# step). LT Rear Cab corner, lower S/S 1 45.00 1.0 trim 21# Repl weather strip 1 95.00 2.0 22# PUMP MODULE 1 23# R &I Pump Body module 10.0 24# Rep1 Compartment Door 1 575.00 3.5 3.5 25# Repl Compt Door Hinge 1 125.00 1.0 264 Repi Pull. out Step Assy 1 475.00 2.0 27# Repl Trim, inner, compt door 1 65.00 0.5 28# Repl Rub Rail Ends 1 85.00 1.5 29# Repl Diamond Plate, lwr finish trim 1 35.00 Incl. 30# Repi Rebuild Compt Surround, 1 150.00 8.0 3.0 rear pilar 31# Repl Alum Diamond. Plate trim 1 165.00 4.0 panel, forward, R &I step tool brkt 32# Repi. dose bin. Surround, diamond 1 350.00 4.0 plate 33# Repl Repair, Hose bin lower 1 85.00 4.0 1.0 structure 34# Repl Lower X member brkt assy to 1 125.00 1.5 1.5 plumb1ing 35# Repl Pump Panel, S/S 1 1250.00 8.0 364 Repi FRT Outer Diamond plate wall, 1 155.00 4.0 LT side 374 Rpr Pull Square Compt front 10.0 3.5 wall 38# Repi Rub rail w /ends 1 85.00 1.0 39# REAR COMPARTMENT BOX 1 40# Repl Repair LT FRT Corner Post 1 250.00 12.0 3.5 41# Repl LT FRT Diamond Plate finish 1 150.00 4.5 panel, R &I Steps 42# Repi Compt Door, FRT Lower 1 675.00 4.5 4.5 43# Repi Compt Foor Hinge 1 125.00 1.0 44# Rep). Inner Alum Trim Panel 1 85.00 1.5 45# Rep]. Repair Floor sil.11 1 55.00 4.0 1.5 464 Repl S/S Edge gill Trim 1 55.00 0.5 474 Repi Rub Rail w /ends 1 85.00 1.0 48# Repl Wheel Chocks Mounting Brkts 1 676.00 2.0 49# Repl Fendertte, W/O Trim 1 275.00 1.5 50# Rpr Rear V1 /0 Panel 4.0 3.2 514 R&I SBA Doors, 2 1.2 52# R &I Emergency Lights 2.0 RFC:FTVPi1 7@ -nc Gmo ms?.. m:nM_ 7C ")0nMV, Tn_ r_cnnr_c t nmr_ cnnn nnnn /nnn 05/20/2009 at 08:39 AM Job Number: 62300 PRELIMINARY ESTIMATE 2002 Spartan Darley Pumper- E -51 Red Int: NO. OF. DESCRIPTION QTY EXT. P, RICE LA30R PAINT 53# R &I Fuel door 0.5 54# 1 55# Repi LT FRT Tire: Good Year, G286, 1 450.00 1.0 385- 65R22.5 N 564 Rep]. LT FRT Wheel 1 250.00 Incl. 2.2 574 Steer axle alignment Check 1 2.2 M 58# Repi Ground lights, 3 1 1.25.00 2.0 594 Repi stripes: White reflective, 2 1 1200.00 4.0 types of gold leaf white 604 Tint Color 1 1.0 614 Mask Cover for Overspray 1 1.0 62# Hazardous Waste Disposal 1 6.00 634 1 64# Plumbing valves per 1 invoice, need part numbers for pricing Subtotals 9117.00 158.6 41.9 Lire 56 Price will need to be verified based on matching the exsisting wheel Estimate Notes: Parts prices subject to actual invoice freight. Possible additional hidden 3amage after further tear -down. Pump plumbing open for further inspection. Parts 9117.00 Body Labor 156.4 hrs 85.00 /hr 13294.00 Paint Labor 41.9 hrs 85.00 /hr 3561.50 Mechanical Labor 2.2 hrs 85.00 /h.r 187.00 Paint Supplies 41.9 hrs 28.00 /hr 1173.20 SUBTOTAL $27332.70 Sales Tax $27332.70 9.3000% 2541.94 GRAND TOTAL $29874.64 ADJUSTMENTS: Deductible 0.00 CUSTOMER PAY 0.00 INSURANCE PA,Y $29874.64 p no.-y) runM_ 00A(1 ZA T(_ =nor= rnmr2 cunn Drano /MnA 05/20/2009 at 08:39 AM Job Number: 62300 PRELThINARY ESTIMATE 2002 Spartan Dar1ey Pumper E -51 Red Int: This is a preliminary estimate and does not include possible unseen damage. You and your Insurance Company will be notified as to any additional costs. Parts prices a subject to change without notice. IT IS A CRIME TO KNOWINGLY PROVIDE FALSE, INCOMPLETE, OR MISLEADING INFORMATION TO AN INSURANCE COMPANY FOR THE PURPOSE OF DEFRAUDING THE COMPANY. PENALTIES INCLUDE IMPRISONMENT, FINES, AND DENIAL OF INSURANCE EENEFITS. CCC Pathways A product of CCC Information Services 7.ne_ RECEIVED 20- 05 -'09 08 :23 FROM- 2538401254 T0- GEORGE LONG SHOP P004/004 s ''L: t i O City of Tukwila ‘k Finance and Safety Committee 1 90 FINANCE AND SAFETY COMMITTEE Meeting Minutes June 2, 2009, 5:00 p.m.; Conference Room #3 PRESENT Councilmembers: Pam Linder, Chair; Verna Griffm (sitting in for Joe Duffle) and De' Sean Quinn Staff: Shawn Hunstock, Jim Morrow, Nick Olivas, Don Tomaso, Mary Miotke, and Kimberly Matej CALL TO ORDER: Chair Linder called the meeting to order at 5:01 p.m. L PRESENTATIONS No presentations. II. BUSINESS AGENDA A. Bid Award for Renair of Fire Truck Staff is seeking Council approval to award a bid in the amount of $31,922.75 to Geo Heiser Body Co. Inc. for repair work needed on Fire Truck #1355. 4 The damage was caused by a drunk driver who failed to yield to emergency lights on May 3, while the truck was stopped at an incident response. Another bid was received for the repair work; however, Heiser is the preferred bidder due to locality and the quality of past City repair work. All repairs will be reimbursed through insurance. UNANIMOUS APPROVAL. FORWARD TO JUNE 8 COW FOR DISCUSSION. B. Fireworks Permit: Annual 4 of July Celebration Staff is seeking full Council approval of a Fireworks Permit Application submitted by Mr. Tom Whitacre for the fireworks display at the City's annual 4 of July celebration at Fort Dent. Mr. Whitacre has provided the fireworks display for the past several years without incident. The Fire Department will add two additional fire watch personnel to this year's event to ensure any fireworks debris that falls on the Sounder FC practice fields at the north end of the complex is dealt with promptly. UNANLYIOUS APPROVAL. FORWARD TO JUNE 8 COW FOR DISCUSSION. C. Sales Tax Renort: March 2009 Shawn Hunstock reviewed the March Sales Tax Report, noting that receipts are down 24.4% compared to budget estimates and 21.7% compared to the same time period last year (both are YTD). Council reviewed these actual receipts for the entire first quarter at the Budget Workshop on May 28. Shawn commented that between the current 3% reduction and CIP delays, the City should recognize a $3.5 million in savings. INFORMATION ONLY. D. 2009 l Ouarter Reports The Committee reviewed the status of program goals as outlined in the 2009 1 Quarter Report, and there were no clarifying questions. INFORMATION ONLY. M. MISCELLANEOUS As a resulting discussion from Item A above, Committee members requested that staff work on drafting proposed policies regarding raising the approval funding limits that go to Council as well as defining processes for emergency procurements and declarations. Administration is aware of the need for updating the appropriate policies and it is currently on the work schedule. Meeting adjourned at 5:37 p.m. Next meeting: Tuesday, June 16, 2009 5:00 p.m. Conference Room #3 P S t- Committee Chair Approval Minutes by KAM.