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HomeMy WebLinkAboutTrans 2009-11-02 COMPLETE AGENDA PACKET Distribution B Giberson M. Miotke City of Tukwila D Quinn F Iriarte C Parrish D Robertson R. Tischmak B Arthur Transportation Committee V Griffin P Brodin J Eide Mayor Haggerton G. Labanara File Copy J Hernandez C Knighton Single side to Ana i De Sean Quinn, Chair R. Berry P Lau 3 Extra Copies K. Matej M. Mathia e-mail cover to Dennis Robertson D Speck S Anderson B Saxton, M. Hart, C O'Flahert S Hunstock C O'Flaherty, K. i Verna Griffin y M. Hart J Pace Narog, S Norris S Norris J Harrison and S Kirby S Kerslake N Olivas AGENDA MONDAY, NOVEMBER 2, 2009 Time: 5:00 PM Place: Conference Room #1 Item Recommended Action Page I. Current Agenda Review I. II. Presentation(s) II• III. Business Agenda III. A. Tukwila Urban Center Access (Klickitat) A. Forward to 11/09/09 C.O.W Pg. 1 Ordinance to Form a LID and 11/16/09 Regular B. Annual Bridge Inspections Repairs B. Information Only Pg. 9 Interagency Agreement with King County IV. Old Business IV. Future Agendas: Next Scheduled Meeting: Monday, November 16, 2009 Committee Goal: Establish a process to provide updates to Council on issues that are brought forward at Council meetings during citizen comment opportunities S The City of Tukwila strives to accommodate individuals with disabilities. Please contact the Public Works Department at 206- 433 -0179 for assistance. City of Tukwila TO: Mayor Haggerton Transportation Committee FROM: Public Works Director INFORMATIONAL MEMORANDUM DATE: October 29, 2009 SUBJECT: Tukwila Urban Center Access (Klickitat) Proiect Project No. 84 -RW19 Ordinance to Form Local Improvement District (LID) Jim Haggerton, Mayor ISSUE Ordinance to Form LID #33 for the Tukwila Urban Center (TUC) Access Project. BACKGROUND In 2005, the Transportation Improvement Board (TIB) informed the City that in order to be competitive for TIB grant funding, formation of an LID was strongly recommended. In response to the TIB, the City began taking steps toward forming an LID as part of the overall project funding. The City has pursued No- Protest Agreements from property owners as development has occurred. These agreements state that the property owner will not protest the formation of an LID for the TUC Access (Klickitat) Project. The property owner can protest the Final Assessment Roil amount. No- Protest Agreements have been signed by Westfield Mall and Wig Development. Resolution No. 1698 for the Intent to Form a Local Improvement District was presented to City Council on October 26, 2009 and was approved unanimously. Notices were sent to all property owners of record on October 1, 2009, which included the preliminary assessment amount for each property within the LID boundary, and on October 29, 2009, which only included the Notice of Public Hearing. The preliminary assessments were based on the Preliminary Assessment Roll, which was presented at the Public Hearing on September 21, 2009 where Resolution No. 1690 was passed (subsequently superseded by Resolution No. 1698). DISCUSSION Forming an LID involves many steps that must be taken in a specific order and adhere to specific notification schedules. The first step was adoption of a Resolution of Intent to Form a Local Improvement District. The second step is for Council to hold a second Public Hearing to consider adopting the Ordinance to Form a LID, scheduled on November 16, 2009. The Ordinance was initially presented to the Transportation Committee on October 5, 2009. Staff verbally recommended the use of a Hearing Examiner to hold the Public Hearing for the Final Assessment Roll due to the technical complexities of the potential arguments of property owners challenging their assessment amounts. The attached ordinance has been modified from the original one presented to include language referring that Public Hearing to the Hearing Examiner. RECOMMENDATION The Council is being asked to approve the Ordinance to Form an LID for the TUC Access (Klickitat) Project and consider this item at the November 9, 2009 Committee of the Whole meeting and subsequent November 16, 2009 Regular Meeting for a Public Hearing and approval. Attachments: Ordinance to Form Local Improvement District #33 Project Schedule W: \PW Eng \Old P drive \Cyndy\Klickitat \INFORMATION MEMO LID Ordinance to Form LID #33 10- 29- 09,doc Complete 1 1 1 1 1 1 Date 5/7/07 5/24/07 7/16/09 8/17/09 8/24/09 8/25/09 8/28/09 9/3/09 9/4/09 9/8/09 9/14/09 10/1/09-10/7/09 9/21/09 10/2/09 10/5/09 10/26/09 11/2/09 11/9/09 11/13/09 11/13/09 11/16/09 11/16/09-2/28/10 12/4/09 or later 12/15/09 or later 12/16/09 or later 2/28/10- 3/15/10 3/15/10 March 2010 March April 2010 April 2010 April Nov 2010 November 15, 2010 Tukwila Urban Center Access (Klickitat) Project Schedule W \PW Eng \Old P drive \Cyndy \Klickitat \Project Schedule Council Packet.doc Description Environmental Approval: ECS Accepted by FHWA Design Substantial Completion: 100% Shelf -Ready Plans completed Right -of -Way: Possession and Use Agreement from Legacy Partners Transportation Committee: LID schedule and steps Committee of the Whole: LID Schedule and Process WSDOT: ROW certification, limited access revision, channelization plans Open House: For property owners, businesses and tenants Open House: For property owners, businesses and tenants Notification to Property Owners For Public Hearing on Resolution to Form LID Transportation Committee: Resolution of Intent to Form LID Committee of the Whole: Resolution of Intent to Form LID Right -of -Way: Possession and Use Agreement from Doubletree (originals needed) Regular Council: Public Hearing Adoption of Resolution of Intent to Form LID Notification to Property Owners For Public Hearing on Ordinance to Form LID Transportation Committee: Revised Resolution of Intent to Form LID COW Regular Council: Public Hearing Adoption of Resolution of Intent to Form LID (revised) Transportation Committee: Revised Ordinance to Form LID Committee of the Whole: Ordinance to Form LID WSDOT: Submit for Channelization Plan approval (target date) WSDOT: Submit for ROW Certification (target date) Regular Council: Public Hearing Adoption of Ordinance Forming LID #33 Finalize PS &E Documents WSDOT: ROW Certification approved (3 week process from submittal) WSDOT: Channelization Plans Approval Transportation Improvement Board: Construction Prospectus submittal approval Advertise for Construction Bid: 3 week time period (required by federal funds) Bids Due with Bid Opening Transportation Improvement Board: Updated Cost Estimate submitted for approval prior to award of contract Transportation Committee, City Council (C.O.W. and Regular): Award of Contract Notice to Proceed to successful bidder Construction of project Roadway open to traffic, substantial completion of construction W: \Word Processing Ordinances \Klickitat LID No 33.doc SV:ksn 10/29/2009 DRAFT AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, ORDERING THE IMPROVEMENT OF URBAN ACCESS FOR THE SOUTHCENTER AREA, WITHIN THE CITY, ALL IN ACCORDANCE WITH RESOLUTION OF INTENTION NO. 1698; ESTABLISHING THE KLICKITAT LOCAL IMPROVEMENT DISTRICT (LID NO. 33) AND ORDERING THE CARRYING OUT OF THE PROPOSED IMPROVEMENT; DESCRIBING THE METHOD OF ASSESSMENT; PROVIDING THAT PAYMENT FOR THE IMPROVEMENT BE MADE BY SPECIAL ASSESSMENT UPON THE PROPERTY IN THE DISTRICT, PAYABLE BY THE MODE OF "PAYMENT BY BONDS AND PROVIDING FOR THE ISSUANCE AND SALE OF LOCAL IMPROVEMENT DISTRICT WARRANTS OR OTHER SHORT -TERM OBLIGATIONS REDEEMABLE IN CASH AND LOCAL IMPROVEMENT DISTRICT BONDS; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, by Resolution of Intention No. 1698, adopted on October 26, 2009, the City Council of the City of Tukwila, Washington, declared its intention to order the improvement of urban access for the Southcenter area, within the City; and November 16, 2009, at the City Council Meeting beginning at 7 p.m., Local time, at Tukwila City Hall, 6200 Southcenter Boulevard, Tukwila, Washington, is fixed as the time and place for hearing all matters relating to the proposed improvement, method of assessment, and all objections thereto, and for determining the method of payment for the improvement; and WHEREAS, the Public Works Director caused an estimate to be made of the cost and expense of the proposed improvement and certified that estimate to the City Council, together with all papers and information in his possession touching the proposed improvement, a description of the boundaries of the proposed Local Improvement District (the "District and a statement of what portion of the cost and expense of the improvement should be borne by the property within the proposed district; and WHEREAS, that estimate is accompanied by a diagram of the proposed improvement showing thereon the lots, tracts, parcels of land, and other property that will be specially benefited by the proposed improvement and the estimated cost and expense thereof to be borne by each lot, tract and parcel of land or other property; and WHEREAS, due notice of the above hearing was given in the manner provided by law, and the hearing was held by the City Council on the date and at the time above mentioned, and objections to the proposed improvement were heard; and WHEREAS, all objections to the proposed improvement and /or method of assessment have been duly considered by the City Council, and all persons appearing at such hearings and wishing to be heard were heard; and WHEREAS, the City Council has determined it to be in the best interests of the City that the improvement as hereinafter described be carried out and the District be created in connection therewith; Page 1 of 5 NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. The City Council of the City of Tukwila, Washington, orders the construction of improvements to urban access for the Southcenter area as described in Exhibit A attached hereto and by this reference incorporated herein. All of the foregoing shall be in accordance with the plans and specifications therefore prepared by the Public Works Director, and may be modified by the City Council as long as such modification does not affect the purpose of the improvement. Section 2. There is created and established a local improvement district to be called Local Improvement District No. 33, of the City of Tukwila, Washington (the "District the boundaries of the District being more particularly described in Exhibit B attached hereto and by this reference incorporated herein. Section 3. The total estimated cost and expense of the improvement is declared to be $10,500,000.00, a portion of the costs and expense shall be borne by and assessed against the property specially benefited by the improvement included in the District, which embraces as nearly as practicable all property specially benefited by such improvement. Section 4. In accordance with the provisions of RCW 35.44.047, the City may use any method or combination of methods to compute assessments, which may be deemed to fairly reflect the special benefits to the properties being assessed. Section 5. A. Local improvement district warrants may be issued in payment of the cost and expense of the improvement herein ordered to be assessed, such warrants to be paid out of the Local Improvement Fund, District No. 33, hereinafter created and referred to as the Local Improvement Fund and, until the bonds referred to in this section are issued and delivered to the purchaser thereof, to bear interest from the date thereof at a rate to be established hereafter by the City Finance Officer, as issuing officer, and to be redeemed in cash and /or by local improvement district bonds herein authorized to be issued, such interest bearing warrants to be hereinafter referred to as "revenue warrants." In anticipation of the issuance of bonds to finance the cost and expense of the improvement herein ordered to be assessed, the City may provide by ordinance for the issuance of short -term obligations pursuant to Chapter 39.50 RCW or may (without the need for additional Council action) utilize one or more interfund loans. If the City authorizes expenditures to be made for these improvements (other than for any cost or expense expected to be borne by the City) prior to the date that any short -term obligations or local improvement district bonds are issued to finance the improvement, from proceeds of interfund loans or other funds that are not and are not reasonably expected to be reserved, allocated on a long -tern basis, or otherwise set aside to pay the cost of the improvement herein ordered to be assessed against the property specially benefited thereby, the City declares its official intent that those expenditures, to the extent not reimbursed with prepaid special benefit assessments, are to be reimbursed from proceeds of short -term obligations or local improvement district bonds that are expected to be issued for the improvement in a principal amount of approximately $10,500,000.00. B. The City is authorized to issue local improvement district bonds for the district that shall bear interest at a rate, and be payable on or before a date, to be hereafter fixed by ordinance. The bonds shall be issued in exchange for and /or in redemption of any and all revenue warrants issued hereunder or other short -term obligations hereafter authorized and not redeemed in cash within 20 days after the expiration of the 30 -day period for the cash payment without interest of assessments on the assessment roll for the District. The bonds shall be redeemed by the collection of special assessments to be levied and assessed against the property within the district, payable in annual installments, with interest at a rate to be hereafter fixed by ordinance under the mode of W \Word Processing \Ord nances \Klickitat LID No 33.doc SV:ksn 10/29/2009 Page 2 of 5 "payment by bonds" as defined by law and the ordinances of the City The exact form, amount, date, interest rate and denominations of such bonds shall be hereafter fixed by ordinance of the City Council. Such bonds shall be sold in such manner as the City Council shall hereafter determine. Section 6. In all cases where the work necessary to be done in connection with the making of said improvement is carried out pursuant to contract upon competitive bids (and the City shall have and reserves the right to reject any and all bids), the call for bids shall include a statement that payment for such work will be made in cash warrants drawn upon the Local Improvement Fund. Section 7. The Local Improvement Fund for the District is created and established in the office of the Finance Director. The proceeds from the sale of revenue warrants or other short -term obligations drawn against the fund that may be issued and sold by the City, and the collections of special assessments, interest and penalties hereon, shall be deposited in the Local Improvement Fund. Cash warrants to the contractor or contractors in payment for the work to be done by them in connection with the improvement and against cash warrants in payment for all other items of expense in connection with the improvement shall be issued against the Local Improvement Fund. Section 8. Within 15 days of the passage of this ordinance there shall be filed with the Finance Officer the title of the improvement and District number, a copy of the diagram or print showing the boundaries of the District and the preliminary assessment roll or abstract of such roll showing thereon the lots, tracts and parcels of land that will be specially benefited thereby and the estimated cost and expense of such improvement to be borne by each lot, tract or parcel of land. The Finance Officer immediately shall post the proposed assessment roll upon his index of local improvement assessments against the properties affected by the local improvement. Section 9. All appeals arising from this ordinance shall be within the jurisdiction of the Tukwila Hearing Examiner. Section 10. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 11. This ordinance or a summary thereof consisting of the title shall be published in the official newspaper of the City, and shall take effect and be in full force and effect five days after passage and publication as provided by law. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 2009. ATTEST/ AUTHENTICATED: Christy O'Flaherty, CMC APPROVED AS TO FORM BY: Office of the City Attorney Attachment: Exhibit A Project Description Exhibit B LID Boundary W \Word Processing Ordinances \Klickitat LID No 33.doc SV:ksn 10/29/2009 Jim Haggerton, Mayor Filed with the City Clerk: Passed by the City Council. Published. Effective Date: Ordinance Number: Page 3 of 5 CITY OF TUKWILA ORDINANCE NO. EXHIBIT A PROJECT DESCRIPTION TUKWILA URBAN ACCESS IMPROVEMENT PROJECT (Local Improvement District 33) The Tukwila Urban Access Improvement Project consists of a grade separated structure using a partial lid over Southcenter Parkway, removing left turn /through conflicting movements. The roadway will be widened on Southcenter Parkway with southbound lanes depressed under a lid structure accommodating both northbound and eastbound left turns with Klickitat Drive. Sidewalks will be included on the east side of the street as well as one new signal and interconnection of three signals to the city's Traffic Operation Control system. Included in all the preceding are: legal requirements; permits; licenses; reviews; and any and all other matters necessary for a complete improvement in accordance with City standards. W\ Word Processing \Ordinances \Klickitat LID No 33.doc SV :ksn 10/29/2009 Page 4 of 5 W: \Word Processing Ordinances \Klickitat LID No 33.doc SV:ksn 10/29/2009 CITY OF TUKWILA ORDINANCE NO. EXHIBIT B LID BOUNDARY TUKWILA URBAN ACCESS IMPROVEMENT PROJECT (Local Improvement District 33) GIS Page 5 of 5 TO: ANALYSIS City of Tukwila INFORMATIONAL MEMORANDUM Mayor Haggerton Transportation Committee FROM: Public Works Director DATE: October 27, 2009 RECOMMENDATION Information only. Attachments: Map Interagency Agreements (2) King County has prepared the attached agreement to perform the necessary 2009 bridge inspections for Tukwila. Contract Inspection Services (King Co.) 10.812.00 Budget 25.000.00 WA\PW Eng\PROJECTS\A- RW RS Projects \09RW02 2009 Bridge Insp12009Bridgelnspections TC memo.doc Jim Haggerton, Mayor SUBJECT: 2009 Bridge Inspections and Repairs Program Project No. 09 -RWO2 Interagency Agreement with King County for 2009 Bridge Inspections and Emergency On -Call Inspection Services ISSUE Execute an Interagency Agreement with King County to provide scheduled bridge inspection services and emergency on -call bridge inspection services. BACKGROUND The City's annual bridge inspection program provides for inspections of each City -owned bridge according to a required frequency. Recommended repairs and deficiencies are documented and implemented as part of the overall Annual Bridge Inspections and Repairs Program. City maintenance staff performs work tasks within the capabilities of normal operating procedures. More difficult, complicated and specialized repairs are bid as contract work. Nine (9) City owned bridges require inspection in 2009 (See attached map). King County made a presentation of their Bridge Program showing that King County has developed a qualified and highly recommended staff to perform bridge inspections for County owned bridges, as well as contracting these services to many other local agencies within King County. WSDOT has developed a close working relationship with County staff and highly recommends their work. In addition to the required routine inspections, the agreement allows the City to use King County to provide emergency on -call bridge inspection services (if needed) related to possible flooding along the Green /Duwamish River. Rainier Got? Cooney Moh MAP LEGEND CITY LIMITS STREET CENTERLINE BRIDGE SCALE: Not to Scale DATE: APRIL 5, 2001 filoolalmort The location of feahlree and boundaries are approximate and ars Intondod for roforonoo only. CITY OF TUKWILA 2009 BRIDGE INSPECTIONS INTERAGENCY AGREEMENT FOR WORK TO BE PERFORMED BY KING COUNTY ROAD SERVICES DIVISION THIS AGREEMENT is made and entered into by and between King County "the County and the City of Tukwila, "the Customer RECITALS A. The Customer is desirous of contracting with the County for the performance of certain work. B. The County is agreeable to performing the work on the terms and conditions hereinafter set forth and in consideration of the mutual covenants and agreements herein contained. C. The parties can achieve cost savings and benefits in the public's interest by having the County perform the work for the Customer at the Customer's expense. AGREEMENT NOW, THEREFORE, the parties agree as follows: 1. Work 1.1 Scone of Work. The County Road Services Division shall perform the work described on the attached Exhibit 1, Scope of Work. 1.2 Modification of Work. If the Customer desires to modify the work requested, it shall notify the County of that desire. If the County agrees, the parties shall prepare an amended Scope of Work, which will be attached hereto as Exhibit 2. The amended Scope of Work shall bear the signature of the Road Services Division Director for the County and the Mayor for the Customer, authorizing the amended work. 2. County Personnel Standards The County is acting hereunder as an independent contractor so that: a. County employees performing work hereunder shall be for all purposes employees of the County; b. Control of County personnel standards of performance, discipline, and all other aspects of employment shall be governed entirely by the County. 3. Compensation 4. Permits 6. Duration 3.1 Costs. The Customer shall pay the County for actual costs (direct labor, employee benefits, equipment rental, materials and supplies, utilities, permits, and administrative overhead costs) for the work performed by the County. Administrative overhead costs shall be charged as a percentage of direct labor costs. 3.2 Billing. The County will bill the Customer for the cost of work performed. The bill will reflect actual costs and administrative overhead, as described in Section 3.1 above. Payments are due within 30 days of the Customer's receipt of said invoice. The Customer is responsible for obtaining any permits or other authorizations that may be necessary for the County to perform the work under this Agreement. 5. County Responsibilities 5.1 County Status. The County will act as a contractor only and will not purport to represent the Customer professionally. 5.2 County Performance. The County shall perform the work requested by the Customer as described in the Scope of Work. The County will furnish all necessary labor, supervision, machinery, equipment, materials, and supplies to perform the work requested by the Customer in the Scope of Work. 5.3 Timing of Work. The County will make every effort to recognize pertinent Customer deadlines for completion of the requested work, and will notify the Customer of any hardship or other inability to perform the work requested, including postponement of work due to circumstances requiring the County to prioritize its resources toward emergency related work. This Agreement is effective upon signature by both parties, and shall remain in effect until completion of the work and payment of all sums due hereunder, provided that either party may terminate this Agreement by a written notice received by the other party at least five business days before the work commences. 7. Force Maieure The County's performance under this Agreement shall be excused during any period of force majeure. Force majeure is defined as any condition that is beyond the reasonable control of the County, including but not limited to, natural disaster, severe weather 2 conditions, contract disputes, labor disputes, epidemic, pandemic, delays in acquiring right of -way or other necessary property or interests in property, permitting delays, or any other delay resulting from a cause beyond the reasonable control of the County. 8. Liability Washington State law shall govern the respective liabilities of the parties to this Agreement for any loss due to property damage or injury to persons arising out of activities conducted pursuant to this Agreement. 9. Audits and Inspections The records and documents pertaining to all matters covered by this Agreement shall be retained and be subject to inspection, review or audit by the County or the Customer during the term of this Agreement and for three (3) years thereafter. 10. Entire Agreement and Amendments This Agreement contains the entire agreement of the parties hereto and supersedes any and all prior oral or written representations or understandings. This Agreement may only be amended by mutual, written agreement between the parties, provided that the Scope of Work may be amended as described in Section 1.2 above. 11. No Continuing Services This Agreement is valid only for an individual work item, as specified in the Scope of Work. Ongoing services require an interlocal agreement pursuant to Chapter 39.34 RCW. 12. No Third Party Rights Nothing contained herein is intended to, nor shall be construed to, create any rights in any third party, or to form the basis for any liability on the part of the parties to this Agreement, or their officials, officers, employees, agents or representatives, to any third party. 13. Waiver of Breach Waiver of any breach of any provision of this Agreement shall not be deemed to be a waiver of any prior or subsequent breach and shall not be construed to be a modification of the terms of this Agreement. 14. Headings The headings in this Agreement are for convenience only and do not in any way limit or amplify the provisions of this Agreement. 3 15. Invalid Provisions If any provision of this Agreement shall be held invalid, the remainder of the Agreement shall not be affected if such remainder would then continue to serve the purposes and objectives of the parties. IN WITNESS WHEREOF, the parties have executed this Agreement effective as of the date last written below. KING COUNTY Linda Dougherty, Division Director Road Services Division Date Approved as to form for use in 2009 John Briggs Senior Deputy Prosecuting Attorney Attachment: Exhibit 1, Scope of Work 4 CITY OF TUKWILA Signature Title Date TITLE: Tukwila Scheduled and On -Call Bridge Inspections LOCATION: Citywide Bridges for On -Call inspections and Bridge Nos. Tuk01, Tuk03, Tuk06, Tuk07, Tuk09, Tukl 1, Tuk16, Tuk17 and Tuk18 for 2009 scheduled inspections SCHEDULE: Oct/Nov 2009 and on -call basis through December 31, 2009 PROJECT DESCRIPTION: EXHIBIT 1 Scone of Work Provide scheduled bridge inspections to a total of 9 Tukwila owned bridges. Complete and provide inspection reports to the city. Also, provide bridge inspections on an on -call basis. On -call inspections will be scheduled and done based on availability of County inspectors as this service is anticipated to be needed during time of emergency such as a flooding or a storm that may similarly impact County -owned bridges. COST ESTIMATE FOR SCHEDULED INSPECTIONS IN 2009: Labor $8,800 Equipment $210 20% Contingency $1,802 Total: $10,812 Cost estimate for on -call inspection can not be provided ahead of time due to the nature of the service. Cost for the on -call inspection will be in accordance to Section 3 of this Agreement. CONTACT: City of Tukwila Robin Tischmak, PE Interim City Engineer 6300 Southcenter Blvd. Suite 100 Tukwila, WA 98188 -2544 206 433 -0179 K.C. DOT, Road Services Division Margaret Holwegner Engineer 201 S. Jackson Street Seattle, WA 98104 206 296 -8179 5