HomeMy WebLinkAboutCOW 2009-05-26 Item 4B - Bid Award - Lakeside Industries for 2009-2010 Overlay and Repair Program for $1,560,638.50 COUNCIL AGENDA SIWOPSIS
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ITEM INFORMATION
I CAS NUMBER: 09-064 (ORIGINAL AGENDA DATE: MAY 26, 2009
AGENDA ITEM TITLE Bid Award for 2009/2010 Overlay and Repair Program
CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other
Mtg Date 05/26/09 Mtg g Date _Mtg Date its Date Mtg Date 06/01/09 lltg Date Mtg Date
SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal P &R Police PIF
SPONSOR'S The Overlay Repair Program was advertised for bids on April 20 and May 7 for 20 street
SUMMARY segments and 4 additive items. The lowest bidder is determined by the 20 street segments
only, identified as the base bid. Six bids were received and opened on May 14, 2009. The
low base bid of $1,297,328.50 was from Lakeside Industries. Lakeside also submitted a
proposal of $263,310.00 for the 4 additive items. Lakeside has successfully worked for the
City in the past and Council is requested to award the base bid and four additives items.
REVIEWED BY COW Mt CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DA L'B: 05/18/09
RECOMMENDATIONS:
SPONSOR /ADMIN. Public Works
COMMIT TEE unanimous Approval; Forward to Committee of the Whole
COST IMPACT /=FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$1,560,638.50 $2,220,000.00 $0.00
Fund Source: 104.02 ARTERIAL STREETS (PG. 20, 2009 CIP)
Comments:
I MTG. DATE I RECORD OF COUNCIL ACTION
05/26/09
06/01/09
MTG. DATE ATTACHMENTS
05/26/09 Informational Memorandum dated 05/14/09
Vicinity map
Bid Tabulations (Base Bid and Lakeside's Additive Items 1 4)
Minutes from the Transportation Committee meeting of 05/18/09
06/01/09
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z City of Tukwila
t
4 Jim Haggerton, Mayor
X290: INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
TRANSPORTATION COMMITTEE
FROM: Public Works Director rl
DATE: May 14, 2009
SUBJECT: 2009/2010 Annual Overlay Repair Program
Project No, 09 -RW01
BID AWARD
ISSUE
Award the bid for construction of the 2009/2010 Annual Overlay Repair Program.
BACKGROUND
This project will provide roadway repairs and overlays on the 23 street segments listed on Page 2 of this memo.
The project was advertised for bids on April 30 and May 7, 2009 for 20 street segments and 4 additive items. The
specified basis of award that determines the lowest bidder is the bid amount for the 20 street segments identified as
the base bid. Bids were opened May 14, 2009. Six bids were received with the apparent low base bid of
$1,297,328.50 from Lakeside Industries. The engineer's estimate was $1,801,848.00.
ANALYSIS
The bids were reviewed and tabulated. No errors were discovered in the base bids or in the additive items (only the
additive items for the lowest bidder were checked). Lakeside Industries has successfully worked for the City on past
projects. Since favorable bids were received, the four additive items can be awarded and constructed within budget.
BUDGET AND BID SUMMARY
Bid Results Estimate Budaet
Base Bid $1,297,328.50 $1,801,848.00
Additive Items 1— 4 263.310.00 328,435.00
Subtotal $1,560,638.50 $2,130,283.00
2009 Construction Budget $1,200,000.00
2010 Construction Budget 1,000,000.00
Contingency (15 234.095.00 319.542.00 0.00
Total $1.794.733.50 $2.449.825.00 $2.200.000.00
RECOMMENDATION
The Council is being asked to award the construction bid for the 2009/2010 Overlay Repair Program, including the
Base Bid and Additive Items 1 4, to Lakeside Industries in the amount of $1,560,638.50 for consideration at the
May 26, 2009 Committee of the Whole meeting and subsequent June 1, 2009 Regular Meeting.
Attachments: Vicinity Map
Bid Tabulations (Base Bid Tabulation and Lakeside with Additive Items 1-4)
INFORMATIONAL MEMO
Page 2
The 2009 2010 Annual Overlay Repair Program list includes:
1. S 133 Street: 32 Avenue South to Tukwila International Boulevard
2. Corporate Drive N: Andover Park West to west cul -de -sac
3. S 150th Street: Military Road to Tukwila International Boulevard
4. 33 Avenue South: S 132nd Street to S 130th Street
5. 32 Avenue South: S 135th Street to S 133rd Street
6. S 130th Place: 56th Avenue S to 57th Avenue S (Additive Item No. 1)
7. S 144th Street: Interurban Avenue S to east end
8. S 130th Place: 50th Place S to 56th Avenue S (Additive Item No. 1)
9. S 115th Street: East Marginal Way to 42 Ave S (Additive Item No. 2)
10. E Marginal Way: S 126th Street to SR -599 Bridge
11. Upland Drive: Andover Park W to west cul -de -sac
12. 51st Avenue S: S 138th Street to north end
13. S 112th Street: West end to Tukwila International Blvd
14. 34th Avenue S: S 135th Street to S 132nd Street
15. 415 Avenue S: S 131st Street to S 130th Street
16. 45th Place S: S 137th Street to S 136th Street
17. S 138th Street: 51st Avenue S (W) to 51st Avenue S (E)
18. S 148th Street: Military Road to Tukwila International Blvd
19. S 146th Street: Military Road to Tukwila International Blvd
20. S 131st Street: 41st Avenue S to 42nd Avenue S
21. S 142nd Place: Military Road to east cul -de -sac
22. 41st Avenue S: S 139th Street to north end
23. S 149th Street: West end to 57th Avenue S
Lakeside Bid Results
Base Bid Schedule A 1,297,328.50
Additive #1 Schedule B Sites #6 #8 107,731.50
Additive #2 Schedule C Site #9 136,853.50
Additive #3 Schedule D Adjust gas valve 4,550.00
Additive #4 Schedule D Adjust private utility casting 14.175.00
Total $1.297.328.50 263.310.00 1.560.638.50
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City of Tukwila
4. Transportation Committee
190'1
TRANSPORTATION COMMITTEE
Meeting Minutes
May 18, 2009 5:00 p.m. Conference Room 1
PRESENT
Councilmembers: De'Sean Quinn, Chair; Dennis Robertson and Verna Griffin
Staff: Jim Morrow, Bob Giberson, Peter Lau, Robin Tischmak, Gail Labanara and Kimberly Matej
CALL TO ORDER: Committee Chair Quinn called the meeting to order at 5:00 p.m.
I. PRESENTATIONS
No presentations.
H. BUSINESS AGENDA
A. 2009/10 Overlay Repair Program Bid Award
Staff is seeking full Council approval to award a bid in the amount of $1,560,638.50 to Lakeside Industries
for the construction of the 2009 /10 Annual Overlay Repair Program. The 2009/10 Program will provide
roadway and overlay repairs to 20 street segments and 4 additive items for a total of 23 street segments, a
gas valve adjustment and a private utility casting adjustment.
As lowest bidder, Lakeside Industries' base bid came in over $500,000 under the engineer's estimate, which
allowed four additive items to be awarded and constructed within budget. The base bid plus the four
additives still comes in approximately $400,000 under budget when totaled for the 2009/10 biennium
construction budgets. This cost savings will be returned to the City's General Fund Budget: 104 Arterial
Streets. Lakeside Industries has successfully worked on past City projects. FORWARD TO MAY 26
CO W FOR DISCUSSION.
B. 2009/10 Overlay Repair Program Construction Management Services
Staff is seeking full Council approval to enter into a consultant agreement with Anchor -QEA, LLC in the
amount of $216,085 for assisting with the construction management, inspection and review relative to the
2009/10 Overlay Repair Program. Anchor -QEA has successfully worked on past City projects.
The Committee questioned the viability of managing this project in -house if budget constraints forced cost
cutting in this area. Staff reported that due to other ongoing projects, the respective workforce is not able to
take on additional significant responsibilities without risking attention to project details. Also, the City is
unable to provide in -house material testing experts. UNANIMOUS APPROVAL. FORWARD TO MAY
26 COW FOR DISCUSSION.
C. Six -Year Transportation Improvement Program
Staff is seeking Council adoption, via resolution, of the 2010 -2015 Six -Year Transportation Improvement
Program (TIP). The TIP is a list of regionally significant transportation projects that have grant funding
potential. This list does not commit the City to implement or construct any project.
Staff discussed the annual update to the TIP, as required by the Revised Code of Washington (RCW). This
annual rolling program is generally modified to reflect the City's CEP, as the two are updated at different
times of the year. Differences between the two plans are often based on and reflective of the time between
the adoptions of each document as well as changes in priority and funding availability.
Three changes are noted in the current document; one addition and two deletions: