Loading...
HomeMy WebLinkAboutCOW 2009-05-11 Item 4A - Grant Agreement - 2010 CDBG Block Grant for Minor Home RepairCAS NUMBER 09-058 illtg Date 05/11/09 illtg Date 05/18/09 tbltg Date I I MTG. DATE 05/11/09 0 05£ 1 COW Mtg. Utilities Cmte COUNCIL AGENDA SYNOPSIS Meeting Date Prepared by 1 Maya' review 1 Council review 05/11/09 EBty6 1L 05/18/09 EB 1 J CA &P Cmte Arts Comm. ITEM INFORMATION Initials ORIGINAL AGI.ND,\ D,\TI;: MAY 11, 2009 A(I :ND.\ h ?\I Trrl,i. 2010 Community Development Block Grant (CDBG) application for Minor Home Repair Program Motion 1 'Resolution I I Ordinance I Bic/Award Altg Date tldtg Date SPONSOR Council Nyor I 4dm Svcs I I DCD 1 Finance I 1 Fire I I Legal n PAR Police U PlV F &S Cmte Parks Comm. Altg Date RECORD OF COUNCIL ACTION Public Hearing n Other ITEM NO. 4. tlltg Date Council approval is being requested to authorize the Mayor to sign the 2010 application for Community Development Block Grant funds to be used for Minor Home repair for the cities of Tukwila, SeaTac, Des Moines and Covington. Transportation Cmte Planning Comm. Dr \TE: 04/27/09 RECOMMENDATIONS: S P()NS()R /ADI\IIN. Mayor's Office COMMJI'TEE Unanimous Approval; Forward to Committee of the Whole COST IMPACT FUND SOURCE EIPI .INDyI'URI% RI±QUIRVD AMOUNT BUDGETED APPROPRIATION REQUIRED $91,000* Fund Source: HUMAN SERVICES GENERAL FUND Comments: *Funds are paid upfront by the city and reimbursed by King County MTG. DATE ATTACHMENTS 05/11/09 Informational Memorandum dated 04/20/09 CDBG application Minutes from the Community Affairs and Parks Committee meeting of 04/27/09 INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Community and Parks FROM: Evelyn Boykan, Human Services Manager DATE: April 20, 2009 SUBJECT: Authorization to submit Community Development Block Grant (CDBG) Application for 2010 Minor Home Repair Program ISSUE The Council is being asked to authorize the Mayor to sign an application for Community Development Block Grant funds for the Minor Home Repair Program. For 2010, we propose serving as the fiscal administrator for minor home repair in the cities of Tukwila, SeaTac, Des Moines, and Covington. This program successfully assists low and moderate income homeowners in maintaining their homes. BACKGROUND The Office of Human Services has been administering this program in -house since 2005. In 2008 our contractors completed 23 repair jobs with over 200 hours of labor. RECOMMENDATION We seek Council support for this application and consideration at the May 11, 2009 Committee of the Whole Meeting and subsequent May 18, 2009 Regular Meeting. ATTACHMENTS City of Tukwila Grant Application to King County. W:12009 InfoMemos\InfoMemoCDBG2010.doc Jim Haggerton, Mayor PART I GENERAL INFORMATION Title Page 2010 CDBG Capital Application No. 1. Applicant Agency Name City of Tukwila 2. Title of Proposed Project Tukwila /SeaTac /Des Moines /Covington Minor Home Repair 3. Project Site Street Address Sites are the individual homeowners within the cities of Tukwila, SeaTac, Des Moines and Covington Zip Code (Required) 3.1 Provide boundaries of service delivery area in narrative form (describing natural boundaries, site street names, roads, etc).and provide a map outlining the area that will be served. Projects will take place in the natural city boundaries. 4. Proposed Use of CDBG Funds (Briefly summarize in one or two sentences how CDBG funds will be used.) Funds will be used to fully subsidize the cost of repairs and housing maintenance for income eligible homeowners within the cities of Tukwila, SeaTac, Des Moines and Covington. Funds address low /moderate income housing preservation and maintenance. 5. 2010 CDBG Funds Requested: In -Kind Match: Other Fund Sources Total Project Cost: 91,000 undetermined hours of staff time in each city 91,000 6. Can your project be funded at a reduced level if necessary? x_ yes no. If yes, what is the minimum amount of CDBG funding will be needed to still have the project go forward? 82,000 What will be changed to address the reduction of funds? On a first come, first serve basis, residents will be assisted until funds are depleted. We may choose to only prioritize emergency repairs. TO THE BEST OF MY KNOWLEDGE AND BELIEF, THE INFORMATION INCLUDED IN THIS APPLICATION HAS BEEN CAREFULLY EXAMINED. APPLICANT UNDERSTANDS AND AGREES TO COMPLY WITH THE POLICIES, RULES AND REGULATIONS REFERENCED IN THE APPLICATION IF FUNDING IS AWARDED. IT IS FURTHER UNDERSTOOD THAT INFORMATION PRESENTED IN THIS APPLICATION WILL BECOME A PART OF ANY SUBSEQUENT FUNDING CONTRACT. Applicant Contact Information: X Authorized Signature of Applicant Print or Type Contact Name and Title Print or type Name and Title E -mail Address Phone and Fax Assigned Project No: C10 HUD Matrix Code: Eligibility Citation: 570. Consolidated Plan Strategy Assigned Application No: Amount of Funding Request: National Objective Citation: 208. North /East Sub Region So. Sub Region Regional PART I General Information and Part II Federal Requirements Agency Information Page 1 of 9 PART II Federal Requirements A. ENVIRONMENTAL REVIEW 2010 CDBG Application If your project activity involves planning, human services, engineering /design fees or permitting costs and intended actions would not make any alterations to the physical environment, or to any buildings or other structures now, or in the future, it may be an exempt activity. You may state that as a response to these questions. If you are unsure, please contact Randy Poplock at the contact information provided below. A.1 Identify the nearest natural waterbody (stream, lake, etc.). How far is it from the project site? NA A.2 What are the current site conditions, including ground surface (grass, asphalt, etc.) and natural features (trees, etc.)? NA A.3 Describe the area surrounding the project site, i.e. commercial, residential, heavily wooded, etc. NA A.4 What is the current use of the site? NA A.5 How developed is the site and its adjacent properties? Please explain. NA A.6 Does a current stormwater system exist at the project site? NA A.7 Is the project located in a(n): A.7.1 FEMA- designated floodplain? (CDBG funds may not be used for any projects located in an area defined by FEMA to be a floodway [area of highest water velocity]). Consult with Randy Poplock if you feel this may be a factor regarding the location of your project. A.7.2 Wetland? A.7.3 Ecologically- sensitive area? A.7.4 Designated Historic neighborhood? A.8 How much impervious surface (example: concrete, etc.) will be added (if applicable)? NA A.9 Will the project excavate or otherwise disturb soil? If so, to what depth and horizontal dimensions? Will any previously- undisturbed soil be impacted? Please explain. NA A.10 Do any underground storage tanks (used to store oil /fuel) exist on, or adjacent to, the property? Did any exist in the past? If yes, please explain, include size of the tank(s). NA A.11 Identify any environmental records or studies completed related to this site. Types of Studies: Title Date Completed: Phase I Title Date Completed: Other: Title Date Completed: A.12 Provide and label pictures of project site as follows: A.12.1 North A.12.2 East A.12.3 South and A.12.4 West. A.13 Attach a site plan. *Choice- Limiting Activities: From your application submittal date until the ER completion date, no "choice limiting" activities (such as property acquisition, clearing, grading, site prep, etc.) may occur. Undertaking such activities after application submittal could void the proiect's eli>?ibility. If you need assistance with the Environmental Review Details section, please contact Randy Poplock at (206) 263 -9099 or Randv.Poolock a(�kingcountv.gov. Page 2 of 9 PART I General Information and Part II Federal Requirements Agency Information PART II Federal Requirements B. RELOCATION DETAILS 2010 CDBG Application B.1 Will this project involve: Residential tenant relocation? Commercial tenant relocation? move 0/7 to the next section of the application. If your answer is No for B.1 B.2 Type of Relocation Residential: Commercial: I I II B.11 Attach Tenant Relocation Plan Permanent B.6 Have you provided notices to the tenants indicating the type of displacement and benefits provided to tenants? B.7 Have you identified replacement or temporary units for those who will be displaced? B.8 Have you determined the tenants' relocation benefits? B.9 Have you included the total relocation budget in the development budget under relocation? C 2010 CDBG Capital Application No. Temporary Permanent Temporary n Yes xn No Yes ❑x No Briefly describe anticipated relocation needs and how they will be addressed B.3 What requirements or guidelines govern your relocation plan? (check all applicable) n Uniform Relocation Act Section104 [d] Washington State Department of Transportation Other (please specify): B.4 Have you developed a relocation plan for this project? Yes 1 1 No B.5 How many tenants will need to be relocated in this project? Residential Commercial II LI Yes No Yes n No Yes 1 I No n Yes I I No Attachments (use colored separator sheets between documents) B.10 Attach copies of notices required indicating the type of displacement and benefits provided to the tenants If you feel your project activity is a planning or human service activity and does not trigger the Uniform Relocation Act, please indicate such. If you are unsure, please contact Wendy DeRobbio for technical assistance at the following contact information and for documentation concurring with your interpretation. If you need assistance with the Relocation Details section, please contact Wendy DeRobbio, Relocation Specialist, 206 263 -9070; or wendy.derobbio @kingcounty.gov. PART I General Information and Part II Federal Requirements Agency Information Page 3 of 9 C AGENCY INFORMATION 2010 CDBG Capital Application No. C.1 APPLICANT AGENCY CONTACT SHEET AND ORGANIZATION INFORMATION AGENCY CONTACT INFORMATION: General (Offices) Executive Director Financial Staff Fiscal Information C.2 AGENCY SERVICE INFORMATION Agency Name: City of Tukwila Mailing Address: 6200 Southcenter Blvd City /State /Zip: Tukwila, Wa 98188 Phone and Fax 206 433 7180- 433 -7181 Web Site Address: www.ci.tukwila.wa.us Name/Title: E -Mail: Phone and Fax Name/Title: E -Mail: Phone and Fax Rhonda Berry rberry@ci.tukwila.wa. us 206 433 -1851 433 -7191 Shawn Hunstock shunstock @ci.tukwila.wa. us 433 -1838, 433 -1833 Applicant's Federal Taxpayer ID No. 91- 6001519 Applicant's Federal DUNS Number: King County Vendor contract(s) with King County) (Only Applicable if you currently have a C.2.1 What services does your agency provide? Describe the need or problem your program is designed to meet. What is the problem /need you are addressing? Quantify this need, using local or regional data that confirm or describe the problem or need. How much of the need are you currently serving? The City of Tukwila provides municipal services to a residential population of about 17,000. The Human Services division supports programs that assist residents in meeting basic needs. Housing issues are our number one request for assistance. Throughout all 4 cities identified in this application, poorly maintained single family home ownership is a concern identified through multiple departments within the cities. Tukwila's housing units for our lowest income populations are in need of maintenance and repair work in order to both preserve the housing and assist the homeowners in being able to live safely and independently. We expect that we are serving about 10% of the need. Most of our clients are in the 30% of median income bracket and are either senior citizens or adults with disabilities. The Des Moines Minor Home Repair program serves a diverse population, and over 14.8% of the residents are older than 65. They partner with their Senior Center to identify specific housing repair needs. 33.3% of the population is substantially under median household income and 7.6% live well below the poverty level. Many of their clients are senior citizens and disabled adults, who require minor home repairs to sustain independent living. According to the 2000 Census, 6.8% of SeaTac residents are 65 or older. The per capita income for the city is $19,717. 11.5% of the population and 9.8% of families are below the poverty line. Out of the total population, 15.5% of those under the age of 18 and 8.1% of those 65 and older are living below the poverty line. 90% of SeaTac homes were built between 1956 and 1980 meaning homes range in age between 25 and 50 years old. As people age, so do many of their homes and the need for even minor home repairs can become a threat to the homeowner's health and safety. But often, due to financial limitations, these home repairs cannot be addressed and as a result, an older adult's safety may be compromised. A fall, injury or even just the threat of PART I General Information and Part II Federal Requirements Agency Information Page 4 of 9 such an incident can affect an older person's ability to remain in his /her home. 95% of the SeaTac minor hope repair applicants have been seniors and /or disabled, living well below the poverty line and with minimal repairs have been able to remain living independently. The City of Covington has a population of 17,900 with 5,259 housing units. With only one apartment complex in the city, there is a high percentage of owner occupied homes. Current demographics indicate that 32% of the households show an income below the HUD moderate income level and 4.4% are over the age of 65. The housing units for our lowest income population were built 40 -45 years ago resulting in many homes in need o minor repair work to maintain the value of the community and increase the quality of life to homeowners. However, due to financial limitations, home repairs are being neglected which leads to further deterioration and safety issues. C.2.2 How do you determine eligibility (income screening, location of residence, eligibility in other government programs? Are you familiar with current CDBG income screening requirements? Cities are familiar with income screening requirements and each homeowner is required to submit substantiating income data. Tukwila has managed a minor home repair program since 2005, so we are well familiar with income screening requirements. C.3.2 Describe the process your agency uses to a) assess community needs, b) obtain input from clients on service delivery and c) ensure the services are delivered by culturally competent staff in a culturally competent manner. How often is this completed? Assessing community needs occurs on an on -going basis, through communicating with residents, non- profits, collecting relevant data through a multitude of sources including school district, DSHS, county, United Way and other data. Client follow -up and satisfaction surveys give us feedback on service delivery related to this program. We also work with specialized agencies to ensure that we have support in addressing some needs of our culturally and language diverse population. C.3 AGENCY PROGRAM EXPERIENCE C.3.1 Describe the length of time the agency has operated, date of incorporation, the purpose of the agency, and the type of corporation. Describe the type of services provided, the agency's capabilities, the number and characteristics of clients served, and required licenses to operate (if applicable). The City of Tukwila, incorporated in 1908 servies the residential and business population with standard municipal services. C.3.2 Briefly describe the agency's existing staff positions and qualifications, its capacity to carry out this activity, and state whether the agency has a personnel policy manual with an affirmative action plan and grievance procedure. Evelyn Boykan, Human Services Manager has managed CDBG funds since 1991 and a minor home repair program since 1999. in 2005, the program was taken in house. She has served in her position for 18 years. The City maintains a personnel policy manual and is an equal opportunity employer and assures equal employment regardless of race, creed, color, ethnicity, etc. The City also maintains a grievance policy and procedures. C.4 BACKGROUND INFORMATION If you are a government or municipal agency, C.4.1 and C.4.2 need not be answered. C.4.1 Provide current list of Agency Board of Directors: Include name, position /title, city residence, length of time on the Board, and expiration of terms. Note any vacant positions. Insert text here C.4.2 Provide Agency's current adopted Mission Statement: Insert text here C.4.3 Required Attachments (required only with hard copy submittal): PART I General Information and Part II Federal Requirements Agency Information Page 5 of 9 C.4.3.i Current Bylaws; Articles of Incorporation (Non- Profit only) C.4.3.ii Copy of Non Profit IRS Letter of Designation (Non- Profit only) C.4.3.iii Organization Chart (Non- Profit only) C.4.3.iv A copy of most recent Audit (Required of all Applicants) C.4.3.v If Community Based Development Organization (CBDO), updated information demonstrating current CBDO eligibility status. C.5 PROJECT PARTNER SPONSOR INFORMATION: (King County Housing Authority and King County Department Sponsored Projects) C.5.1 GeneralAgency Name: Mailing Address: City /State /Zip: Phone and Fax Web Site Address: C.5.2 Executive Director Name/Title: E -Mail: Phone and Fax C.5.3 If King County: (Division Director) Name/Title: Department: E -Mail: Phone and Fax Assigned Staff Contact Name: E -Mail: Phone and Fax ATTENTION: Applications submitted by cities or towns must be sianed, not stamped, by your Mayor or City Manager and authorized by your City Council. Applications submitted by nonprofit organizations or special districts must be sianed by an authorized representative and authorized by your board. A copy of City Council or board minutes authorizing submittal of your application must be submitted with the application. If more than one application is submitted, the City Council or board minutes authorizing the applications must indicate priority order of proposal request. PART I General Information and Part II Federal Requirements Agency Information Page 6 of 9 C.6 CULTURAL COMPENTENCY ADVISORY SECTION ON CULTURAL COMPETENCY IN PROVISION OF SERVICES Purpose: Please note that this section is strictly advisory to the applicant. The purpose of this page is to call attention to a trend still in development, but that is receiving considerable discussion nationwide and for which standards will likely be developed in the future. This the trend to achieve cultural competency in the delivery of social services to populations of diverse ethnic, racial, religious, linguistic and other backgrounds. Most local agencies are already serving the needs of these diverse populations with great success. The concept of cultural competency seeks to extend these efforts to even better serve the diversity of people in our communities. Definition of Cultural Competency: An ongoing and evolving process that comprises knowledge attainment and the development of behaviors, attitudes, policies, and practices that come together in a system of care enabling agencies, programs, and individuals to increase access to services and to develop or adapt services that are appropriate to specific cultural needs. Cultural competency implies a process, rather than a single point in time. Further, it requires the attainment of knowledge and skills that will help providers and programs work more effectively with people who have diverse backgrounds and experiences. Finally, cultural competence requires action to increase access and cultural adaptation based on what is learned about individuals and communities. Cultural competency denotes a commitment to social change, accessibility to opportunity, and delivery of services that are relevant to the details of a household's particular cultural background. Please respond to the following questions: (Please answer all three questions one single page.) C.6.1 To the best of your ability please describe the diversity of people your agency currently serves in terms of the following categories: race, ethnicity, religious affiliations, language groups, sexual orientation, and disability (physical and psychiatric), Our diverse community is represented by over 65 languages and a wide range of faiths. Our school district is the most diverse in the nation. Greater than 26% of the population speaks a language other than English. 59% of residents are Caucasisan, 13% African American, 11% Asian /Pacific islander and 14% Hispanic. Thirty percent of our population receives some medical assistance benefits through DSHS. Over 32% receive some economic services through DSHS. From July 2005 -2006, 135 resdients were identified as receiving state developmental disability services. C.6.2 How are your agency's services constructed to meet the needs of its clients based upon their identity as a member of one or more of these groups? (Examples: give #'s of bilingual staff, access to interpreter services, or collaborations with specialized expertise from agencies that serve minority populations.) City departments seek to meet the needs of specialized client populations through advance notice of the need for interpreters or modifications for those with disabilities. Additionally, interpretation is provided for situations where it is mandated; police and court functions. We maintain an internal list of staff people within the city who are available for short, non mandated, activities. Departments also continue to take steps to translating documents. We work with bilingual /bicultural school district staff on issues related to client needs. Our contracted services also assist us in serving specialized populations; i.e. Refugee Women's Alliance, Somali Community Coalition Services. The City makes the workplace accessible for staff that need special consideration due to disabilities. City benefits include domestic partner coverage for city employees. The City continues to support an Equity and Diversity Commission to help understand the diversity in the community and celebrate the richness of our differences. C.6.3 Do you have a training strategy in place to achieve cultural competency? Please describe. PART I General Information and Part II Federal Requirements Agency Information Page 7 of 9 We continue to participate in and promote training for our staff and contracted providers. We also provide opportunities for our board and other city members, regarding sensitization to cultural competence. The Equity and Diversity Commission sponsors programs, education and training around equity and fairness. Resources: The following resources are available to increase your agency's ability to serve people of diverse backgrounds in a culturally competent manner: Training opportunities are available through: minority Executive Directors Coalition (206) 325- 2542, or University of Washington School of Social Work. On the web: www.air.org /cecp /cultural. PART I General Information and Part II Federal Requirements /Agency Information Page 8 of 9 COMMUNITY AFFAIRS AND PARKS COMMITTEE Meeting Minutes April 27, 2009 5:00 p.m.; Conference Room #3 City of Tukwila Community Affairs and Parks Committee PRESENT Councilmembers: Verna Griffin, Chair; Joe Duffle and Kathy Hougady Staff: Evie Boykan, Jack Pace, Rebecca Fox, Derek Speck, Rhonda Berry and Kimberly Matej Guests: Beth Dwyer, GGLO Architecture CALL TO ORDER: Committee Chair Griffin called the meeting to order at 5:02 p.m. I. PRESENTATIONS No presentations. H. BUSINESS AGENDA A. Minor Home Renair Program for 2010 Staff is seeking Council authorization to submit the 2010 Community Development Block Grant application to King County requesting $91,000 for the Minor Home Repair Program. The City's application proposes to continue the Human Services Minor Home Repair Program for Tukwila as well as the fiscal management of similar programs for the cities of SeaTac, Des Moines and Covington. This is the first year that Covington has requested participation in the program. As with past applications, incorporation of multiple cities into one application makes our request more competitive against other projects. The funding for this program is not a guarantee. Evie answered some questions relative to program specifics and those who are served through the program. The program only serves single family homeowners up to moderate income standards, but the majority of the clients are at 30% of median income. The program has an annual limit of $2,000 and lifetime cap of $5,000. UNANIMOUS APPROVAL. FORWARD TO MAY 11 COW FOR DISCUSSION. B. 2009 Comprehensive Plan Amendments Staff is seeking full Council determination of whether or not to forward the proposed 2009 Comprehensive Plan Amendments to the Planning Commission for further consideration, review and public hearing. Staff summarized and provided a brief overview of the Comprehensive Plan Amendments annual review process. Two applications have been submitted for the City's consideration as described below (one from the City and one from the public): An application seeking to create an overlay district for commercial, commercial redevelopment and multifamily zoned properties within the urban renewal area. The proposed renewal overlay district lies between the following areas: South 140 Street, 37 Avenue South, South 146 Street and 42r Avenue South. Staff mentioned that this areas known as Tukwila Village has been identified as the second highest priority in the City. An application to redesignate a portion of land from medium density residential (MDR) to high density residential (HDR) at 3421 South 144 UNANIMOUS APPROVAL FOR BOTH APPLICATIONS. FORWARD TO MAY 11 COW FOR DISCUSSION.