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Home My WebLink AboutCOW 2009-05-11 Item 4C - Contract Amendment - Tukwila South with Commercial Development Solutions (Lisa Verner) for $48,000 CAS NUMBER 09-060 MTG. DATE 05/11/09 MTG. DATE 05/11/09 Discussion tlltg Date 05/11/09 Council Mayor U Cow Mtg. Utilities Cmte DATE: 04/27/09 RECOMMENDATIONS: SPONSOR /ADMIN. $48,000 COUNCIL AGENDA SYNOPSIS Nleetin� Date Prepared by 1 !Mayor' review I Councilrqiew 05/11/09 RB 1 f I 05/18/09 RB 1 Motion Resolution it Ltg Date 05/18/09 Mtg Date Adm Svcs Fund Source: MAYOR'S OFFICE PROFESSIONAL SERVICES Comments: Initials ITEM INFORMATION ORIGINAL AGENDA D,' 1'1?: MAY 11, 2009 HEM Contract amendment Commercial Development Solutions CA &P Cmte Arts Comm. Ordinance Bid Award Public Hearing n Other illtg Date bitg Date DCD I Finance I I Fire Legal P &R U Police I I PIV n F &S Cmte Parks Comm. COST IMPACT FUND SOURCE AMOUNT BUDGETED $48,000 RECORD OF COUNCIL ACTION A fig Date ATTACHMENTS Informational memorandum dated 04/06/09 Contract Amendment Minutes from the Community Affairs and Parks Committee meeting of 4/27/09 ITEM No. 4 C illtg Date The contract with Commercial Development Solutions will expire on June 30, 2009. The City entered into the contract for project management for the Tukwila South project. The Council is being asked to extend the contract to December 31, 2009. n Transportation Cmte n Planning Comm. APPROPRIATION REQUIRED TO: ISSUE: BACKGROUND City of Tukwila INFORMATIONAL MEMORANDUM Mayor Haggerton Community Affairs and Parks Committee Jim Haggerton, Mayor FROM: Rhonda Berry, City Administrator DATE: April 6, 2009 SUBJECT: Contract Amendment for Commercial Development Solutions (CDS) <Lisa Verner> Professional Services Contract with Commercial Development Solutions (CDS) will expire on June 30, 2009. The City entered into a contract with Lisa Verner in 2006 to serve as Project Manager for the Tukwila South project. Though we now have agreement on "deal points," staff continues to finalize work on getting a Development Agreement ready for Council approval. Once the Development Agreement is approved, additional assistance will be needed to coordinate the annexation and other tasks related to the project. Additionally, it is helpful to have one focal person to serve a liaison role with the property owner. It is anticipated that approval of the Development Agreement can be accomplished within the first half of 2009, and annexation can be accomplished within the second half of 2009. DISCUSSION CDS was hired because there was no staff person available to dedicate solely to the Tukwila South project. The comprehensive institutional knowledge of all aspects of the project resides with Lisa Verner. Transferring these responsibilities to someone else at this point would be extremely unproductive and would probably prolong the amount of time necessary to accomplish tasks critical to beginning construction of the Southcenter Parkway extension. RECOMMENDATION The Council is being asked to approve the contract amendment and consider this item at the May 11, 2009 Committee of the Whole meeting and subsequent May 18, 2009 Regular Meeting. ATTACHMENT Contract Amendment Commercial Development Solutions ATTEST /AUTHENTICATED Christy O'Flaherty, CMC, City Cleric Date Approved by City Council CITY OF TUKWILA CONTRACT FOR SERVICES Amendment to #06- 059(efD' That portion of Contract No. AG06- 059(c) between the City of Tukwila and Commercial Development Solutions is amended as follows: Under Section 2, Compensation and Method of Payment: Total amount to be paid shall not exceed $3 (an addition of $48,000 to the previous contract amount of $151,000199,000). Under Section 4, Duration of Agreement: This Agreement shall be in full force and effect for a period commencing January 1, 2009 and ending June 30, 2009December 31, 2009 unless sooner terminated under the provisions hereinafter specified. All other provisions of the contract shall remain in full force and effect. Dated this day of 20082009. CONTRACTOR CITY OF TUKWILA Jim Haggerton, Mayor APPROVED AS TO FORM City Attorney Community Affairs Parks Committee Minutes Aori127, 2009 Paae 2 C. Contract Amendment with Commercial Develop ment Solutions Administration is seeking full Council approval for a contract amendment with Commercial Development Solutions. A draft development agreement and annexation for the Tukwila South project are currently being reviewed at Council work sessions. In an effort to keep the continuity of work moving forward, Administration is requesting Council approval of a contract amendment that will extend the current Commercial Development Solutions contract through December 31, 2009, and add an additional amount of funding for contract services not to exceed $48,000. If the development agreement is approved and moves forward, several items will still require follow through and action. Administration recommends contract extension though the end of the year for continuity. UNANIMOUS APPROVAL. FORWARD TO MAY 11 COW FOR DISCUSSION. D. 2009 1s Quarter Reports The Committee reviewed the status of program goals as outlined in the 2009 1s Quarter Report. INFORMATION ONLY. III. MISCELLANEOUS Meeting adjourned at 5:32 p.m. Next meeting: Monday, May 11, 2009- 5:00 p.m. Conference Room #3 Committee Chair Approval M�1 ite y KAM. Reviewed by E8.