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Home My WebLink AboutCOW 2013-09-09 COMPLETE AGENDA PACKETc 40 Tukwila City Council Agenda '0 ❖ COMM' TTEEOF THE WHOLE ❖ Jim Haggerton, Mayor Councilmembers + Joe Duffie + Dennis Robertson -9 David Cline, CityAdministrator + Allan Ekberg + Verna Seal Kathy Hougardy, Council President + De'Sean Quinn + Kate Kruller Monday, September 9, 2013, 7:00 PM Tukwila City Hall Council Chambers 1. CALL TO ORDER / PLEDGE OF ALLEGIANCE 2. SPECIAL PRESENTATION "Coverage is Here King County" — The county -wide effort to enroll 180,000 newly - eligible King County residents in Medicaid and the Health Benefit Exchange once open enrollment starts on October 1, 2013. Jen DeYoung, Health Care Reform Analyst, Public Health, Seattle and King County. 3. CITIZEN COMMENT At this time, you are invited to comment on items not included on this agenda is (p /ease limit your comments to five minutes per citizen). To comment on an item listed on this agenda, please save your comments until the issue presented for discussion. 4. SPECIAL ISSUES Sewer Lift Station No. 2 Upgrades consultant recommendation and agreement. Pg.1 5. REPORTS a. Mayor b. City Council c. Staff d. City Attorney e. Intergovernmental 6. MISCELLANEOUS 7. EXECUTIVE SESSION 8. ADJOURNMENT Tukwila City Hall is wheelchair accessible. Reasonable accommodations are available at public hearings with advance notice to the City Clerk's Office (206- 433 -1800 or TukwilaCityClerk @TukwilaWA.gov). This notice is available at www,tukwilawa,gov, and in alternate formats with advance notice for those with disabilities. Tukwila Council meetings are audio /video taped. HOW TO TESTIFY If you would like to address the Council, please go to the podium and state your name and address clearly for the record. Please observe the basic rules of courtesy when speaking and limit your comments to five minutes. The Council appreciates hearing from citizens but may not be able to take immediate action on comments received until they are referred to a Committee or discussed under New Business. COUNCIL MEETINGS No Council meetings are scheduled on the 5th Monday of the month unless prior public notification is given. Regular Meetings - The Mayor, elected by the people to a four -year term, presides at all Regular Council Meetings held on the 1st and 3rd Mondays of each month at 7:00 p.m. Official Council action in the form of formal motions, adopting of resolutions and passing of ordinances can only be taken at Regular Council meetings. Committee of the Whole Meetings - Council members are elected for a four -year term. The Council President is elected by the Council members to preside at all Committee of the Whole meetings for a one -year term. Committee of the Whole meetings are held the 2nd and 4th Mondays at 7:00 p.m. Issues discussed are forwarded to the Regular Council meeting for official action. GENERAL INFORMATION At each Council meeting citizens are given the opportunity to address the Council on items that are not included on the agenda during CITIZENS COMMENTS. Please limit your comments to 5 minutes. Special Meetings may be called at any time with proper public notice. Procedures followed are the same as those used in Regular Council meetings. Executive Sessions may be called to inform the Council of pending legal action, financial, or personnel matters. PUBLIC HEARINGS Public Hearings are required by law before the Council can take action on matters affecting the public interest such as land -use laws, annexations, rezone requests, public safety issues, etc. Section 2.04.150 of the Tukwila Municipal Code states the following guidelines for Public Hearings: 1. The proponent shall speak first and is allowed 15 minutes for a presentation. 2. The opponent is then allowed 15 minutes to make a presentation. 3. Each side is then allowed 5 minutes for rebuttal. 4. Citizens who wish to address the Council may speak for 5 minutes each. No one may speak a second time until everyone wishing to speak has spoken. 5. After each speaker has spoken, the Council may question the speaker. Each speaker can respond to the question, but may not engage in further debate at this time. 6. After the Public Hearing is closed and during the Council meeting, the Council may choose to discuss the issue among themselves, or defer the discussion to a future Council meeting, without further public testimony. Council action may only be taken during Regular or Special Meetings. COUNCIL AGENDA SYNOPSIS MeetinsDate Prepared bi, M Ir's evigzu Council review 1ff 09/09/13 BG4 ': /7 -- 09/16/13 BG Bid Award MigDate E Public Hearing Alts Date E Other Mt Date Mtg SPONSOR I Council l LI Mayor E HR DCD ri FY liana. E Fire ri IT E Pe7R Police II Pfr. SPONSOR'S This contract is for design of the Sewer Lift Station No. 2 Upgrades. This project will size a SUMMARY new backup generator and motor control system for future growth in the Tukwila South area. Three firms were short-listed from the MRSC Consultant Roster and PACE Engineers were chosen as they have completed lift station design work for the City in the past. Council is being asked to approve the design contract with PACE Engineers in the amount of $70,277.00. REVIEWIM BY E COW Mtg. ITEM INFORMATION ITEM No. 4 1 STAFF SPONSOR: BOB GIBERSON ORIGINAL AGENDA DATE: 09/09/13 AGENDA ITEM TITLE, Sewer Lift Station No 2 Upgrades Consultant Selection and Agreement with PACE Engineers, Inc. CATEGORY Z Discussion Mtg Date 09/09/13 14 motion Date 09/16/13 ri Resolution Mtg Date E Ordinance illtsDate Bid Award MigDate E Public Hearing Alts Date E Other Mt Date Mtg SPONSOR I Council l LI Mayor E HR DCD ri FY liana. E Fire ri IT E Pe7R Police II Pfr. SPONSOR'S This contract is for design of the Sewer Lift Station No. 2 Upgrades. This project will size a SUMMARY new backup generator and motor control system for future growth in the Tukwila South area. Three firms were short-listed from the MRSC Consultant Roster and PACE Engineers were chosen as they have completed lift station design work for the City in the past. Council is being asked to approve the design contract with PACE Engineers in the amount of $70,277.00. REVIEWIM BY E COW Mtg. CA&P Cmte E F&S Cmte fl Transportation Cmte Cmte E Arts Comm. fl Parks Comm. E Planning Comm. COMMITTEE CHAIR: JOE DUFFIE 2 Utilities DATE: 09/03/13 RECOMMENDATIONS: SPONSOR/ADMIN. COMMIDFFF Public Works Department Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $70,277.00 $75,000.00 $0.00 Fund Source: 402 SEWER FUND (PAGE 78, PROPOSED 2014 CIP) Comments: Additional funds MTG. DATE RECORD OF COUNCIL ACTION 09/09/13 09/16/13 MTG. DATE ATTACHMENTS 09/09/13 Informational Memorandum dated 08/30/13 (revised after 9/3/13 UC) Consultant Rating Sheet Consultant Agreement with Scope of Work Proposed 2014 CIP, page 78 Minutes from the Utilities Committee meeting of 09/03/13 09/16/13 1 2 City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Utilities Committee FROM: Bob Giberson, Public Works Director .__ BY: Michael Cusick, Senior Program Manager [)ATE: August 30, 2013 (revised after 9/3/13 Utilities Committee) SUBJECT: Sewer Lift Station No. 2Upgrades Project No. 90440205 Consultant Recommendation and Agreement ISSUE Approve PACE Engineers, Inc. to provide design services for the Sewer Lift Station No. 2 Upgrade Project. BACKGROUND In the 1 980's, the City had Sewer Lift Station No. 2 installed at the southwest corner of the intersection of Mink ler Blvd. and Andover Park West. Sewer Lift Station No. 2 serves most of the Central Business District (CBO) south OfMiOWB[B|vd.. including the Tukwila South addition. The original diesel generator and concrete slab were scheduled for replacement this year. After field staff review of the pr ject scope, it was determined that the pump motor control system also needed replacement as the repair parts are now obsolete and hard to obtain. ANALYSIS The City of Tukwila reviewed engineering design firms listed in the Municipal Research and Services Center (MRSC) Raster and chose PACE Engineers, Inc. PACE Engineers, Inc. has completed lift station design work for the City in the past, including work for Storm Lift Station NO.15 which is currently under construction. The consultant's scope of work includes sizing the new backup generator and motor control system for future needs of the service basin, which will include the Tukwila South area. The original project d8SignbUdoEtVv8S$2O,OOO.U0vvbh$240.DUO.00forcOnGLrUCtiOD.8iOce construction has been delayed due to the new issues found with the sewer lift station, additional funds have been added to the Proposed 2014 CIP. The design budciet is now $75,000 in 2013 and $75.UOO far construction management and $500.00O for construction iD2014. Consultant's 2014 Proposed CIP Agreement Budqet for 2013 Sewer Lift Station No. 2 Upgrades $70.277.00 $75'000.00 RECOMMENDATION Council is being asked to approve the design agreement with PACE Engineers, Inc. in the amount OfS70.277.O0 for the Sewer Lift Station No. 2 Upgrade Project 8OdCOnSid8[thiSitenn8t the September 9, 2013 Committee of the Whole Meeting and subsequent September 16, 2013 Regular Meeting. Attachments: Consultant Rating Sheet Consultant Agreement with Scope of Work Proposed 2014 CIP page 78 W:\ PW Eng\PROJECTS\A- Station No. c Upgrades (90440205)\Im" Memo PACE Lift #2 up grades �03-mgl.docx 4 Sewer Lift Station No. 2 Upgrades Qualification Review (1= Top Choice, 2 = Second Choice, 3 = Third Choice) Relevant Project Experience 1 1 1 Experience with Lift Stations N/A N/A N/A Small Scale Projects 1 2 3 Ability to keep project on schedule and within Budget 1 2 3 Project Team Availability of Key Team Members 1 1 1 Knowledge of City , Plan Process 1 2 2 TOTALS (Lowest Total Score is best) 5 8 10 Firm Rank (1 - 3, Lowest = Best) 1 2 3 W: \PW Eng \ PROJECTS \A- SW Projects \Sewer Lift Station No. 2 Upgrades (90440205) \Copy of Proposal Rating.xls 01 6 City of Tukwila 6200 Southcenter Boulevard, Tukwila WA 98188 Contract Number: CONSULTANT AGREEMENT FOR ENGINEERING SERVICES FOR THE SEWER LIFT STATION NO. 2 UPGRADES THIS AGREEMENT is entered into between the City of Tukwila, Washington, hereinafter referred to as "the City ", and PACE Engineers, Inc., hereinafter referred to as "the Consultant ", in consideration of the mutual benefits, terms, and conditions hereinafter specified. 1. Project Designation. The Consultant is retained by the City to perform engineering services for the upgrades for sewer Lift Station No. 2 in connection with the project titled Sewer Lift Station No. 2 Upgrades. 2. Scope of Services. The Consultant agrees to perform the services, identified on Exhibit "A" dated August 20, 2013 attached hereto, including the provision of all labor, materials, equipment and supplies. 3. Duration of Agreement; Time for Performance. This Agreement shall be in full force and effect for a period commencing upon execution and ending , unless sooner terminated under the provisions hereinafter specified. Work under this Agreement shall commence upon written notice by the City to the Consultant to proceed. The Consultant shall perform all services and provide all work product required pursuant to this Agreement no later than unless an extension of such time is granted in writing by the City. 4. Payment. The Consultant shall be paid by the City for completed work and for services rendered under this Agreement as follows: A. Payment for the work provided by the Consultant shall be made as provided on Exhibit "A" attached hereto, provided that the total amount of payment to the Consultant shall not exceed $70,277.00 without express written modification of the Agreement signed by the City. B. The Consultant may submit vouchers to the City once per month during the progress of the work for partial payment for that portion of the project completed to date. Such vouchers will be checked by the City and, upon approval thereof, payment shall be made to the Consultant in the amount approved. C. Final payment of any balance due the Consultant of the total contract price earned will be made promptly upon its ascertainment and verification by the City after the completion of the work under this Agreement and its acceptance by the City. D. Payment as provided in this section shall be full compensation for work performed, services rendered, and for all materials, supplies, equipment and incidentals necessary to complete the work. E. The Consultant's records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City and the state of Washington for a period of three (3) years after final payments. Copies shall be made available upon request. 7 5. Ownership and Use of Documents. All documents, drawings, specifications and other materials produced by the Consultant in connection with the services rendered under this Agreement shall be the property of the City whether the project for which they are made is executed or not. The Consultant shall be permitted to retain copies, including reproducible copies, of drawings and specifications for information, reference and use in connection with the Consultant's endeavors. The Consultant shall not be responsible for any use of the said documents, drawings, specifications or other materials by the City on any project other than the project specified in this Agreement. 6. Compliance with Laws. The Consultant shall, in performing the services contemplated by this Agreement, faithfully observe and comply with all federal, state, and local laws, ordinances and regulations, applicable to the services rendered under this Agreement. 7. Indemnification. The Consultant shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or resulting from the acts, errors or omissions of the Consultant in performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, and volunteers, the Consultant's liability hereunder shall be only to the extent of the Consultant's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Consultant's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 8. Insurance. The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, or employees. Consultant's maintenance of insurance as required by the agreement shall not be construed to limit the liability of the Consultant to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. A. Minimum Amounts and Scope of Insurance. Consultant shall obtain insurance of the types and with the limits described below: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. Automobile Liability insurance shall cover all owned, non - owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. (W:PW Eng/ Projects /A -SW /90440205 /Consultant Agreement Pace 082013) 8 Page 2 2. Commercial General Liability insurance with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors and personal injury and advertising injury. The City shall be named as an insured under the Consultant's Commercial General Liability insurance policy with respect to the work performed for the City. 3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. 4. Professional Liability with limits no less than $1,000,000 per claim and $1,000,000 policy aggregate limit. Professional Liability insurance shall be appropriate to the Consultant's profession. B. Other Insurance Provision. The Consultant's Automobile Liability and Commercial General Liability insurance policies are to contain, or be endorsed to contain that they shall be primary insurance with respect to the City. Any Insurance, self - insurance, or insurance pool coverage maintained by the City shall be excess of the Consultant's insurance and shall not be contributed or combined with it. C. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII. D. Verification of Coverage. Consultant shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Consultant before commencement of the work. Certificates of coverage and endorsements as required by this section shall be delivered to the City within fifteen (15) days of execution of this Agreement. E. Notice of Cancellation. The Consultant shall provide the City with written notice of any policy cancellation, within two business days of their receipt of such notice. F. Failure to Maintain Insurance. Failure on the part of the Consultant to maintain the insurance as required shall constitute a material breach of contract, upon which the City may, after giving five business days notice to the Consultant to correct the breach, immediately terminate the contract or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion of the City, offset against funds due the Consultant from the City. 9. Independent Contractor. The Consultant and the City agree that the Consultant is an independent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither the Consultant nor any employee of the Consultant shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to the Consultant, or any employee of the Consultant. (W:PW Eng/ Projects /A -SW /90440205 /Consultant Agreement Pace 082013) Page 3 9 10. Covenant Against Contingent Fees. The Consultant warrants that he has not employed or retained any company or person, other than a bonafide employee working solely for the Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any company or person, other than a bonafide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award or making of this contract. For breach or violation of this warrant, the City shall have the right to annul this contract without liability, or in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, conunission, percentage, brokerage fee, gift, or contingent fee. 11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin, age, veteran status, sex, sexual orientation, gender identity, marital status, political affiliation or the presence of any disability in the selection and retention of employees or procurement of materials or supplies. 12. Assignment. The Consultant shall not sublet or assign any of the services covered by this Agreement without the express written consent of the City. 13. Non - Waiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 14. Termination. A. The City reserves the right to terminate this Agreement at any time by giving ten (10) days written notice to the Consultant. B. In the event of the death of a member, partner or officer of the Consultant, or any of its supervisory personnel assigned to the project, the surviving members of the Consultant hereby agree to complete the work under the terms of this Agreement, if requested to do so by the City. This section shall not be a bar to renegotiations of this Agreement between surviving members of the Consultant and the City, if the City so chooses. 15. Applicable Law; Venue; Attorney's Fees. This Agreement shall be subject to, and the Consultant shall at all tunes comply with, all applicable federal, state and local laws, regulations, and rules, including the provisions of the City of Tukwila Municipal Code and ordinances of the City of Tukwila. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be properly laid in King County, Washington. The prevailing party in any such action shall be entitled to its attorney's fees and costs of suit. Venue for any action arising from or related to this Agreement shall be exclusively in King County Superior Court. 16. Severability and Survival. If any term, condition or provision of this Agreement is declared void or unenforceable or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement, which by their sense and context are reasonably intended to survive the completion, expiration or cancellation of this Agreement, shall survive termination of this Agreement. (W:PW Eng/ Projects /A -SW /90440205 /Consultant Agreement Pace 082013) 10 Page 4 17. Notices. Notices to the City of Tukwila shall be sent to the following address: City Clerk City of Tukwila 6200 Southcenter Boulevard Tukwila, WA 98188 Notices to Consultant shall be sent to the following address: PACE Engineers, Inc. 11255 Kirkland Way, Suite 300 Kirkland, WA 98033 18. Entire Agreement; Modification. This Agreement, together with attachments or addenda, represents the entire and integrated Agreement between the City and the Consultant and supersedes all prior negotiations, representations, or agreements written or oral. No amendment or modification of this Agreement shall be of any force or effect unless it is in writing and signed by the parties. DATED this i j day of Au(,csy , 20 L3 . CITY OF TUKWILA CONSULTANT BY: Mayor, Jim Haggerton Printed Name: K' ,N /vE711 1 /. loll L$ Title: \ f I c6 P265 /D6.A✓1— Attest/Authenticated: Approved as to Form: City Clerk, Christy O'Flaherty Office of the City Attorney (W:PW Eng/ Projects /A -SW /90440205 /Consultant Agreement Pace 082013) Page 5 11 SCOPE OF SERVICES PUMP STATION NO. 2 RETROFIT EXHIBIT A August 20, 2013 Project Understanding The existing sanitary sewer Pump Station No. 2 located at the southwest corner of Andover Park West and Minkler Boulevard is a critical infrastructure serving the area south of Minkler Boulevard from 1 -5 on the west to the Green River and City limits on the east. Pump Station No. 2 discharges to a 21- inch - diameter interceptor located within the Andover Park West right -of- way. This pump station also serves the Tukwila south property. Pump Station No. 2 was constructed in the mid -1980s and is in need of electrical and mechanical improvements. The City has also expressed a desire to ensure that any proposed improvements have the capacity for the future build -out of the contributing basin area including the Tukwila south property. The City has requested that the following items be included in the Scope of Work: • Complete upgrade of the electrical controls and instrumentation. • Replacement of the existing generator with a new generator capable of handling three pumps at build -out conditions. • CMU block wall enclosure around the new generator. • Design of a new flow bypass system that would allow flows to bypass the wetwell for construction and future maintenance. • Basin Study of the contributing basin area to confirm the future build -out flows. • Bid ready contract documents for the above items. Scope of Services This proposal includes necessary civil, electrical and geotechnical services through the design phase of this project. PACE will be the prime consultant for the entire Scope of Work and will oversee and administer this Scope of Work. PACE will complete all civil engineering and survey services in- house. PACE will subcontract with Follett Engineering for the electrical engineering portion of the project and Associated Earth Sciences, Inc., (AESI) for soils and geotechnical services. We anticipate starting this work immediately and proceeding on a preliminary layout to submit to the City for review. The estimated cost for this work is approximately $70,277 (see Exhibit B). The budget is based on our 2013 rates. SCOPE OF WORK Task 1 — Project Management /Coordination /Meetings PACE will provide administration and coordination of the project. The following items are included in this task: • Attend coordination meetings with the City as required. For budgetary purposes eight (8) hours have been allotted for meetings. Since the amount of meeting time is not 12 under our control, any time in excess of the budgeted eight (8) hours will be billed on a time - and - material basis. • Conduct a field reconnaissance of site and other facilities with the design team and City staff. • Coordination with subconsultant. • In -house project administration, scheduling, and direction of design team staff. • Preparation of monthly progress reports. • Quality Assurance including a review of all plans and documents at the preliminary design and final design stages of the project. Task 2 — Site Survey PACE will provide a topographic survey of the project area in accordance with the following items: • Vertical Datum will be NAVD 88 based on City of Tukwila control points. • Horizontal Datum will be NAD 83/91 Washington State Plane coordinate system, North Zone also based on City of Tukwila control and matching the datum. • Right of entry will not be needed since this is City -owned property. • The City will provide available as -built drawings of existing pump station. • The limits of the survey will be the pump station site extending 100 feet each side of the pump station and including the Andover West and Minkler intersection and all utilities within the survey limits. The survey will also include the east side of APW approximately 200 feet north of the project. PACE will provide a base map at 1 " =20' in AutoCAD format. Task 3 — Basin Study PACE will prepare a basin study of the contributing area to Pump Station No. 2 for future build -out conditions. Land use and population forecast from the City's most current sewer comprehensive plan along with the Segalee EIS will be used as the basis for computing the future build -out flows. Existing flows are estimated to be around 2.81 MGD with a potential of up to 3.5 MGD additional flow from the Tukwila South project per a May 17, 2005, memo from the City. The capacity of the 21 -inch discharge pipe is estimated to be 3.24 MGD. PACE will provide a Technical Memo summarizing the findings. Task 4 — Preliminary Design PACE will prepare a preliminary layout of the proposed improvements to submit to the City for review and comment. This work includes a preliminary plan showing the following items: • Size and location of the proposed generator and CMU block wall. • Site plan for the bypass vault and associated piping. • Replacement of the 24 -inch riser from the inlet manhole to a 36 -inch riser. • Preliminary electrical site plan with generator and conduit placement. • Preliminary Instrumentation and control drawings for communication and operation of the generator. • Preliminary construction cost estimate. Based on our meeting with the City, we are assuming the following items: • Portions of the existing concrete pad will be replaced 13 • The existing hatches to the pump station to remain • There are no anticipated modifications to the internal piping within the pump station • There is no tree removal required • The City desires to remove the existing guardrail adjacent to the railroad tracks Task 5 — Final Design Based upon City comments on the preliminary design, PACE will prepare the final design and contract bid documents in accordance with City standards using the City's standard template and the current version of the Washington State Department of Transportation "Standard Specifications for Road, Bridge, and Municipal Construction. The design will include the following items: • Existing Site Conditions. • TESC Plans and Details. • Site Plan and Details of the new generator, enclosure, bypass vault , manhole modification, site restoration, and associated appurtenances. • Electrical Design. • Contract Documents. • Estimate of Probable Construction Costs. PACE will incorporate any City forms or special bid /construction requirements within the bid documents. It is assumed that the City will advertise, open bids, and award the project with support from PACE. Task 6 — Electrical Pre - Design Follett Engineering will prepare the following electrical design and evaluation: • Determine /confirm the size of generator needed for three pumps at the design flow. • Work closely with City for design and installation of Calvert Technical Services controls. • Prepare preliminary electrical drawings. • Prepare a preliminary construction cost estimate of the above items. • Summarize the above items in a Technical Memorandum. • Determine type of gas detection devices required by code within the pump station. • Evaluate if existing fan and blower meet current air exchange codes. Task 7 — Final Electrical Design Follett Engineering will prepare the final electrical design for the new generator and appurtenances based upon review comments from the City. The final electrical design includes the demolition of all electrical and l&C equipment and replacement with all new electrical equipment including the motor control center and ATS and all new controls and instrumentation. Task 8 — Geotechnical Services Associated Earth Sciences, Inc., will conduct a geotechnical evaluation of the existing pump station site. This evaluation will consist of the following items: 1. Two borings onsite to a depth of 25 feet. 2. Calculate the bearing capacity of the existing soils. This bearing capacity will be used to design a new concrete slab that will support the new generator and CMU enclosure wall. 3. Based on the boring information and onsite investigation, provide an assessment on the probable cause of the existing settlement and provide recommendations to prevent any further settlement. 14 4. Summarize the above items in a Technical Memorandum to the City of Tukwila. Task 9 — Construction Services (Option Item — Not in Contract) PACE is a full service engineering and surveying company that will be pleased to provide the following construction services to the City of Tukwila in support of this project if requested by the City. PACE proposes services during construction to include: 1. Bid assistance (City will advertise the project). 2. Construction management. 3. Construction surveying /staking. 4. Construction inspection. 5. Shop drawing review. 6. Progress payment processing. 7. Record drawing preparation. 15 16 PACE Engineers Project Name Project $: Slaif Type 15 (See Labor Rates Table) Stall Type Hourly Rate Drawing/Task Title Task 1 • Project Management Meetings Field Recoil Coordination Task 2 - Site Survey Task 3 Basin Study Review Existing Data Flow Calculations Tech Memo Task 4 Preliminary Design Site layout Cost Estimate QA Task 5 Final Design TESC Site Plan and Details Specifications Cost Estimate OA Task 6 Prelim Electrical (see below) Task 7 Final Electrical (see below) Task 8 Geotechnical Evaluation (see below) Task 9 Construction Support (Not In Contract) EXHIBIT B Project Name PS112 Retrofit Proj Number Billing Group 9:1 00 Project Budget Worksheet - 2013 Standard Rates Locatien:IProject Location Tukwila 1 Prepared By: Task #:I 001 Date: Labor Hours by Classification KHN 23- Jul -13 Labor Code 5185 Senior Principal 12 4 4 1 1 6 6 6 6 12 5150 Project Manager 20 8 4 8 2 12 4 4 4 20 1G 4 16 5110 Engineer II 0 74 5110 Cad Drafter ill 8 I 8 8 0 0 41 5150 Principal Surveyor 4 a3 S140 amvey Project Manager 46 $120 Project Surveyor 4 .y 5110 Survey Tech I I 20 55 51139 2 -Man Survey Crew 0 12 91 589 Project Administrator 0 1 0 1 0 1 0 1 0 I 0 G 16 o o o o o o a 16 38 4 r, 24 10 4 4 4 4 32 8 24 0 0 I 0 I 0 I 0 I 0 I 8 8 Hours Total Labor Total Hour Total 32 12.0 8:0 12.0 42.0 Dollar Total 55,220.00 51,940 51,340 51,940 55,848.00 29.0 53,745.00 4.0 5600 20.0 52,360 5.0 5785 42.0 55,870.00 32.0 54,160 4.0 5600 6.0', 51,110 88.0 511,482.00 12.0 51,320 43.0 $6,240 13.0, 52,212 4.0 5600 6.0 51,110 4.0 5600.00 4.0 5600.00 4.0 $600.00 12.0 $1,320 56.0 56,160 0.0 50 4.0 5600 0.0 SO 4.0 5480 20.0 52,200 12.0 52,263 8.0b 245.0 245.0 5712 533.965.00 $33,965.00 Expenses Reimbursable rate /unit Quantity i Cost Utility LOCATE Title Report PhatoNideo Mileage /Travel /Par Diem fvliscel6eiuous Technology Fee (2% of labor) Total 5679.30 5679 File: PS 2 Budget EXHIBIT B.xls, Fee Worksheet Subconsultants Task 5 Prelim Elec Task 6 Final Elec Task 8 Geotech Subconsultant Subtotal Markup Total $3.335 520.980 57,500 531,815 12% 535,633 Page 1 of 1 PACE Billed LaborTata Reimbursable Expenses Subconsultants Total Project Budget • Rate Table Used: 2013 Standard Rates Printed: 812012013, 8:38 AM CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2014 to 2019 PROJECT: Sewer Lift Station No. 2 Upgrades Project No. 90440205 DESCRIPTION: Install new pumps, motors, control system, backup generator and force main from Minkler to Strander Blvd. JUSTIFICATION: The lift station upgrade will be required upon full development of Tukwila South. Sewer lines installed in 2010 with Southcenter Pkwy Extension roadway project. Generator replacement, STATUS: concrete slab, and replacement of pump's motor control system are scheduled in 2014. MAINT. IMPACT: Reduce liability if the existing slab breaks the power connection. COMMENT: See Tukwila South development agreement for funding and ULID requirements. FINANCIAL Through Estimated in $000's 2012 2013 2014 2015 2016 2017 2018 2019 BEYOND TOTAL EXPENSES Design 5 75 100 180 Land (R/W) 0 Const. Mgmt. 75 1,000 1,075 Construction 500 6,000 6,500 TOTAL EXPENSES 5 75 575 0 0 0 0 0 7,100 7,755 FUND SOURCES Awarded Grant 0 Proposed Bond/ULID 7,100 7,100 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 5 75 575 0 0 0 0 0 0 655 TOTAL SOURCES 5 75 575 0 0 0 0 0 7,100 7,755 4 18 2014 - 2019 Capita/ Improvement Program 78 UTILITIES COMMITTEE Meeting Minutes September 3, 2013 — 5:00 p.m. — Conference Room 1 City of Tukwila Utilities Committee PRESENT Councilmembers: Joe Duffie, Chair; Allan Ekberg and Dennis Robertson (Absent: Verna Seal) Staff: Bob Giberson, Michael Cusick, Frank Iriarte, Robin Tischmak, Gail Labanara and Laurel Humphrey CALL TO ORDER: Committee Chair Duffie called the meeting to order at 5:00 p.m. I. PRESENTATIONS No presentations. II. BUSINESS AGENDA A. Sewer Lift Station No. 2 Upgrades Consultant Agreement Staff is seeking Council approval of a consultant agreement with PACE Engineers, Inc. for design services relating to the Sewer Lift Station No. 2 Upgrade Project in the amount of $70,277. Sewer Lift Station No. 2 services most of the Central Business District south of Minkler Boulevard including Tukwila South. Replacement of the pump motor control system has been added to the project scope, bringing the total design budget for 2013 to $75,000. PACE Engineers, Inc. has completed lift station design work for the City in the past. The staff memo will be corrected to state that the $75,000 design budget is for the year 2013, not 2014. The budget has been revised in the Proposed 2014 — 2019 CIP. UNANIMOUS APPROVAL. FORWARD TO SEPTEMBER 9 COMMITTEE OF THE WHOLE. III. MISCELLANEOUS Councilmember Robertson inquired about the status of the Briscoe - Desimone Levee repair. Staff confirmed that a draft interlocal agreement has been received from the City of Kent and review is underway. A further update will be included in the next City Administrator report. Next meeting: Monday, September 16, 2013 — 5:00 p.m. — Conf. Room No. 1. Committee Chair Approval Minutes by LH. Reviewed by GL. 19 20 UpcomingMeetings&Events September2013 14th(Saturday) 13th(Frid3V) 12th(Thursdav) 11th(Wednesdav) 10th(Tuesdav) 9th(Monday) Human ~TFaHSllertatieH CivilService 10:00AMto Services Gmte; Commission, 12:00 Advisory Cancelled NOON 5:00PM Board, Stopbyandinformally (6300Building, 10:00AMtalkwithaTukwila Suite205) CityCouncilmember (Human Rescheduled ~Tukwila aboutanythingon Servicesofflce) from9/3/13Metropolitan yourmindregarding ParkDistrict Restorethe Tukwila. Budget Duwamish FosterGolfLinks Workshop Shoreline Clubhouse CityCouncil 5:30PM Challenge InterurbanAve (13500S) SpecialMeeting (Community 1:00-4:00PM WorkSessionon Center, MeetattheGreen Comprehensive RoomB) RiverTrail PlanUpdate. BECUCampus TukwilaHistorical 5:30PM (12770Gateway Society-3,dAnnual (6300Bldg., Drive) Tukwila SilentAuction CR2) Joincommunity International 3:00PM membersandlocal Boulevard businessestohelp TukwilaHeritageand ActionCmte, CulturalCenter 7:00PM CemmHHit)' blackberryandplant (1447559'hAve (Community AffairsParks nativevegetation. ReceptionSilent Center) Gmte; Forbackground Auction:$50.00pp. Cancelled informationorto Formoreinformation registervisit: call206-244-4478or forterraorglevents. www.tukwilahistory.orq CityCouncil Committeeof theWholeMtg., 7:00PM (Council Chambers) 21st(Saturday) 19th(Thursday)20th(Friday) 18th(Wednesday) 17th(Tuesday) 16th(Monday) Tukwila ~Tukwila Parks Finance UtilitiesCmte, Community Historical Commission, SafetyCmte, 5:00PM Heritageand Society, 5:30PM (CR#1)5:30PM Culture (Community (CR#3)7:00PM (Tukwila Celebration Center) Heritage 3:00-7:00PM CityCouncil CulturalCenter, (FosterHigh RegularMtg., 1447559,hAve School 7:00PM S.) 144,hSt.) (Council Chambers) Thiscelebration willfeaturemusic, dance,artand Tukwila foodfromaround Metropolitan theworld.For ParkDistrict moreinformation Boardof ortoparticipatein Commissioners, thisevent,contact 8:00PM TracyGallawayat (Council theTukwila Chambers) Community Centerat 206-768-2822 ContactStephanieGardnerat206-767-2342. ~ArtsCommission:1stTues.,5:30PM,TukwilaCommunityCenter. ~CityCouncilCommitteeofWhole(C.O.W.)Meeting:2nd4thMon.,7:00PM,CouncilChambersatCityHall. ~CityCouncilRegularMeeting:1st3rdMon.,7:00PM,CouncilChambersatCityHall. ContactKimGilmanat206-431-2187. ~CivilServiceCommission:1stMon.,5:00PM,Conf.Room#3. MeetingCancelled. ~CommunityAffairsParksCommittee:2nd4thMon.,5:15PM,Conf.Room#3 ContactJoyceTrantinaat206-433-1868. ~EquityDiversityCommission:1stThurs.,5:15PM,Conf.Room#3. ~FinanceSafetyCommittee:1st3rdTues.,5:30PM,Conf.Room#3 ContactDaveJohnsonat206-767-2308. ~ParksCommission:3rdWed.,5:30PM,MeetingRoomBatCommunityCenter. Contact206-431-3670. ~PlanningCommission/BoardofArchitecturalReview:6:30PM,CouncilChambersatCityHall. MeetingCancelled. ~TransportationCommittee:2nd4thTues.,5:15PM,Conf.RoomI # th ContactPatBrodinat ~TukwilaHistoricalSociety:3rdThurs.,7:00PM,TukwilaHeritageCulturalCenter,1447559AvenueS. 206-433-1861 ContactChiefVillaat206-433-1815. ~TukwilaInt'l.Blvd.ActionCmte:2ndTues.,7:00PM,TukwilaCommunityCenter. ~UtilitiesCommittee:1st3rdMon.,5:00PM,Conf.Room#1. Tentative Agenda Schedule MONTH MEETING 1- REGULAR MEETING 2 - C.O.W. MEETING 3 - REGULAR MEETING 4 - C.O.W. September 3 (Tuesday) 9 16 23 See agenda packet Unfinished Business: Proclamation: cover sheet for this Sewer Lift Station No. A proclamation week's agenda 2 Upgrades. declaring September (September 9, 2013 28, 2013 as the Mayor's Committee of the VVhole New Business: Day of Concern for the Meeting). Satellite Visitor Center Hungry. Lease. Public Hearing: An ordinance amending the Sign Code. Special Issues: An ordinance amending the Sign Code. Crime Reduction through property acquisition. An ordinance amending the Comprehensive Plan. FD ILA with Kent for regional training consortium. Council Policy on use of Electronic Devices. 22