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HomeMy WebLinkAboutReg 2009-04-20 Item 5C - Final Acceptance - East Marginal Way South / 92nd Place South Singal Pole & Luminaire Replacement by TransTech Electric Inc for $83,061CAS NUMBER: 09-048 AGENDA ITEM TITLE 1 MTG. DATE 1 04/20/09 MTG. DATE 04/20/09 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by 1 Mayor's review Council review 04/20/09 3M 1141 I J ITEM INFORMATION b I ORIGINAL AGENDA DA 1 E: APRIL 20, 2009 Accept as complete E Marginal Wy S 92 PI S Signal Pole Luminaire Replacement Project and release retainage CA 1 EGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing I 1 Other Mtg Date Mtg Date 04/20/09 Mtg Date Mtg Date Mtg Date Mtg Date SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal n P&R 1 1 Police PW SPONSOR'S The contract with TransTech Electric, Inc. is complete for the E Marginal Wy S 92 PI S SUMMARY Signal Pole Luminaire Replacement Project. Notice to Proceed was given on August 5, 2008 and construction began December 1, 2008 and was completed on February 23, 2009. No change orders were issued. Costs associated with this replacement will be reimbursed through insurance. Council is being asked to accept and finalize the contract for $83,061.00. REVIEWED BY COW Mtg. L CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DATE: 04/06/09 RECOMMENDATIONS: SPONSOR /ADMIN. Public Works COMMITTEE Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $83,061.00 $0.00 $0.00 Fund Source: 000.16 STREET DEPT Comments: Costs will be covered by driver's insurance, RECORD OF COUNCIL ACTION ATTACHMENTS Informational Memorandum dated 03/30/09 State of WA Dept of Revenue Notice of Completion 08 -059 Minutes from the Transportation Committee meeting of 04/06/09 ITEM No. Mtg Date City of Tukwila INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Transportation Committee FROM: Jim Morrow, Public Works Directodril DATE: March 30, 2009 SUBJECT: E Marginal Wv S 92 PI S Signal Pole Luminaire Replacement Project No. 08 -RW04, Contract No. 08 -059 Project Completion and Acceptance ISSUE Accept contract as complete and authorize for release of the retainage. Jim Haggerton, Mayor BACKGROUND This project replaced a signal pole with luminaire that was damaged by an errant southbound pickup truck at the southwest corner of East Marginal Way South and South 92nd Place. The first Notice to Proceed for Contract No. 08 -059 with TransTech Electric, Inc. of Kent, Washington, was issued on August 5, 2008 for approval of the signal pole drawings and pole procurement. The second Notice to Proceed was issued on December 1, 2008 for the actual construction of the signal pole replacement. Construction was physically completed on February 23, 2009. No change orders were issued for the project construction. ANALYSIS The finalized project cost is the same as the authorized construction award. The driver's insurance company will pay for the total construction contract amount, as well as utility potholing, design and construction management. Contract Award Amount $83,061.00 Change Orders 0.00 Total Amount Paid (including retainage) $83.061.00 RECOMMENDATION The Council is being asked to formally accept and authorize the release of retainage, subject to standard claim and lien release procedures, for the contract with TransTech Electric, Inc. in the amount of $83,061.00 and to consider this item on the consent agenda of the April 20, 2009 Regular Meeting. Attachment: Dept of Revenue Notice of Completion P\PROJECTS\A- RW RS Projects \08RWO4 EMW_92nd PI. Signal Pole Replacement \Construction Phase\After Construction'Jnfo Memo Info Memo Closeout TransTech 3-30-09 bg gl doc State of Washington Department of Revenue PO Box 47474 REVE Olympia WA 98504 -7474 From: City of Tukwila 6200 Southcenter Boulevard Tukwila, WA 98188 Comments: Name Address of Public Agency 1 REV 31 0020e (6- 27 -01) Reductions 0.00 Contractor's Registration No. (UBI No.) 601 617 500 Date 1 -14 -2009 NOTICE !UT, COMr LE i IO OiPUBLIC ODDS CONTRACT Department Use Only Assigned To Date Assigned Notice is hereby given relative to the completion of contract or project described below Description of Contract Contract Number E. Marginal Way S. and S. 92nd Pl. Signal Pole Replacement 08 —RW04 08 -059 Contractor's Name Telephone Number 253- 872 -5343 Transtech Electric, Inc. Contractor's Address P.O. Box 1108, Kent, WA 98031 Date Work Commenced Date Work Completed Date Work Accepted 8/5/08 1/6/09 Surety or Bonding Company American Contractors Indemnity Company Agent's Address 9841 Airport Boulevard, 9th Floor, Los Angeles, CA 90045 Contract Amount 83,061.00 Additions 0.00 Liquidated Damages 0.00 Sub -Total 83,061.00 Amount Disbursed 78,907.94 Amount of Sales Tax Paid at 0.0 0.00 Amount Retained 4,153.06 (If various rates apply, please send a breakdown.) TOTAL 83,061.00 TOTAL 83,061.00 Disbursing Officer Signature Type or Print Name Diane Jaber Phone Number 206 433 -1871 The Disbursing Officer must complete and mail THREE copies of this notice to the Department of Revenue, PO Box 47474, Olympia, WA 98504 -7474, immediately after acceptance of the work done under this contract. NO PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of Department's certificate, and then only in accordance with said certificate. To inquire about the availability of this document in an alternate format for the visually impaired, please call (360) 753 -3217. Teletype (TTY) users please call (800) 451 -7985. You may also access tax information on our Internet home page at http: /dor.wa.gov. Transportation Committee Minutes April 6, 2009 Page 2 The discussion resulted in agreement from each Committee Member that a full Council discussion is needed to determine spending priority relative to recent and upcoming items. FORWARD TO APRIL 13 COW FOR DISCUSSION. B. East Marginal Wav South/92n Place South Signal Pole Replacement Proiect Completion Acceptance Staff is seeking full Council approval to accept the contract as complete and authorize release of retainage to TransTech Electric, Inc. for the signal pole and luminaire replacement at the southwest corner of East Marginal Way South and South 92n Place. The project came in at the contract award amount with no change orders. Costs associated with this replacement will be reimbursed through the driver's insurance company who originally caused the damage. UNANIMOUS APPROVAL. FORWARD TO APRIL 20 CONSENT AGENDA. C. Green River Pedestrian Bridge and Utility Bridge Re -Bid Paintine Proiect Completion Acceptance Staff is seeking full Council approval to accept the contract as complete and authorize release of retainage to Purcell Painting Coating, LLC for the painting of the Green River Pedestrian and Utility Bridge (re -bid). This project came in $7,390 under budget due to a price under -run. UNANIMOUS APPROVAL. FORWARD TO APRIL 20 CONSENT AGENDA. III. MISCELLANEOUS Jim Morrow shared that he has recently been directed to cut $464,000 from the Equipment Rental Fund (501) for 2009 (see 2009 -10 Biennial Budget page 184). This reduction will primarily affect the purchase of new police cruisers. There are no anticipated safety issues surrounding this funding cut. Meeting adjourned at 6:00 p.m. Next meeting: Monday, April 20, 2009 5:00 p.m. Conference Room 1 dp Committee Chair Approval Minutes by KAM. Reviewed by GL.