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HomeMy WebLinkAboutCAP 2013-09-23 COMPLETE AGENDA PACKETCity of Tukwila Community Affairs & Parks Committee O Allan Ekberg, Chair O De'Sean Quinn O Kate Kruller AGENDA Distribution: A. Ekberg D. Quinn K. Kruller K. Hougardy D. Robertson Mayor Haggerton D. Cline C. O'Flaherty S. Kerslake K. Mate] L. Humphrey E. Boykan R. Still J. Pace MONDAY, SEPTEMBER 23, 2013 — 5:15 PM CONFERENCE Room #3 (at east entrance of City Hall) Item Recommended Action Page 1. PRESENTATION(S) 2. BUSINESS AGENDA a. An Interlocal Agreement for the Minor Home Repair a. Forward to 10/7 Consent Pg.1 Program. Agenda. Evelyn Boykan, Human Services Program Manager b. An ordinance updating the Tukwila Municipal Code b. Forward to 10/14 C.O.W. Pg.11 for the Park Commission. and 10/21 Regular Mtg. Rick Still, Parks & Recreation Director c. An ordinance amending the Sign Code. c. Forward to 9/23 C.O.W. Pg.21 Jack Pace, Community Development Director and 10/7 Regular Mtg. 3. ANNOUNCEMENTS 4. MISCELLANEOUS Next Scheduled Meeting: Monday, October 14, 2013 The City of Tukwila strives to accommodate those with disabilities. Please contact the City Clerk's Office at 206 - 433 -1800 (TukwilaCityClerk @TukwilaWA.gov) for assistance. City of Tukwila TO: Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM Mayor Haggerton Community and Parks FROM: Evie Boykan, Human Services Manager DATE: September 23, 2013 SUBJECT: An Interlocal Agreement for Minor Home Repair Program ISSUE Staff and the City Attorney are recommending a new interlocal agreement between the Cities of SeaTac, Des Moines, Covington, and Tukwila, as we start the 2013 contract cycle for the Minor Home Repair Program. Due to the multiple amendments of cities participating, and new paragraphs on termination, a new agreement has been developed. BACKGROUND In January of 2012, Council authorized signature of the interlocal agreement to jointly plan, fund and implement a minor home repair program. We did not consider what would happen if a City was unable to fulfill its obligations as defined in the agreement. ANALYSIS The City of Pacific has formally terminated their participation in the agreement. Furthermore, we wanted to assure that this interlocal would be self- renewing as long as funding was provided by the King County Community Development Block Grant program. FINANCIAL IMPACT The Interlocal Agreement outlines how funds would be shifted if each respective city is unable to spend out the budgeted funds allocated to the implementation of the program. It also gives the administrative agent the authorization to terminate participation of a City that does not fulfill its obligations. RECOMMENDATION Staff is recommending that Council authorize the Mayor to sign the Interlocal Agreement and consider this item under the Consent Agenda for October 7, 2013. ATTACHMENTS Interlocal Agreement 1 2 INTERLOCAL AGREEMENT BETWEEN THE CITY OF SEATAC, DES MOINES, COVINGTON, AND THE CITY OF TUKWILA FOR PLANNING, FUNDING, AND IMPLEMENTATION OF A JOINT MINOR HOME REPAIR PROGRAM THIS INTERLOCAL AGREEMENT ( "Interlocal ") is entered into pursuant to Chapter 39.34 RCW, the Interlocal Cooperation Act, by the City of SeaTac ( "SeaTac "), the City of Des Moines ( "Des Moines "), the City of Covington ( "Covington "), and the City of Tukwila ( "Tukwila "), hereinafter referred to as "City" or "Cities," to provide for planning, funding, and implementation of a minor home repair program. WHEREAS, the Cities engage in activities which support human service providers in King County; and WHEREAS, the Cities wish to make the most efficient use of their resources by cooperating to provide funding to support human service providers in south King County; and WHEREAS, through the Interlocal Cooperation Act, Chapter 39.34 RCW, the Cities have the authority to engage in cooperative efforts that will result in more efficient use of government resources; WHEREAS, the Cities are signatories to a preceding interlocal agreement for the planning, funding, and implementation of a joint minor home repair program dated February 29, 2012 (the "Former Agreeemnt"); and WHEREAS, one of the participants to the Former Agreement has recently terminated its participation in the Former Agreement and the Cities wish to enter into a new interlocal agreement for the planning, funding, and implementation of a joint minor home repair program from this point forward; NOW, THEREFORE, and in consideration of the terms, conditions, and performances made herein, it is agreed as follows: 1. Purpose. The purpose of this Interlocal is to set up a cooperative arrangement between the Cities to consolidate the funding process and implementation of a minor home repair program. This Interlocal will increase the efficiency of administering the program while decreasing administrative costs. 2. Responsibilities. A. Tukwila's Duties. 1) Contract and act as the fiscal and administrative agent with King County for the implementation of a Block Grant for a minor home repair program for Des Moines, Tukwila Covington, and SeaTac. Interlocal Agreeement for Minor Home Repair Page 1 of 8 3 2) Maintain required documentation and prepare required reports for King County consistent with the County's requirements regarding the use of Community Development Block Grant funds. 3) Maintain accounts and records that properly reflect transactions related to this Interlocal. 4) Responsible for reimbursing participating cities and submitting required paperwork to King County. 5) Responsible for the implementation of the minor home repair program within Tukwila in accordance with terms specified in the Block Grant contract between Tukwila and King County. 6) Review and pay invoices for any services performed in Tukwila pursuant to this Interlocal. 7) Reimburse SeaTac, Covington, and Des Moines on an as received basis for any invoices received pursuant to this Interlocal. B. SeaTac's Duties 1) Responsible for the implementation of the minor home repair program within SeaTac in accordance with terms specified in the Block Grant contract between Tukwila and King County. this Interlocal. 2) Review and pay invoices for any services performed in SeaTac pursuant to 3) Remit invoices to Tukwila for reimbursement. C. Des Moines' Duties 1) Responsible for the implementation of the minor home repair program within Des Moines in accordance with terms specified in the Block Grant contract between Tukwila and King County. 2) Review and pay invoices for any services performed in Des Moines pursuant to this Interlocal. 3) Remit invoices to Tukwila for reimbursement. D. Covington's Duties 1) Responsible for the implementation of the minor home repair program within Covington in accordance with terms specified in the Block Grant contract between Tukwila and King County. Interlocal Agreement for Minor Home Repair Page 2 of 8 4 this Interlocal. 2) Review and pay invoices for any services performed in Covington pursuant to 3) Remit invoices to Tukwila for reimbursement. E. Cities' Joint Duties 1) Subcontract with an agency /contractors that will perform qualified home repairs in Tukwila, SeaTac, Covington, and Des Moines in accordance with King County's Block Grant program and applicable city policies. 2) No City shall use more funds than have been annually allocated to it by King County for a minor home repair program. However, if a City is unable to spend its portion of the funds by the 3rd quarter of the year for which the funds were allocated, the Cities may mutually agree to shift those funds to another City that has an on -going demand for minor home repair. Fund allocation shall be as set forth in Exhibit A, which is attached hereto and incorporated herein by this reference. Exhibit A shall be amended annually and all subsequent amended Exhibit As shall automatically supersede the prior Exhibit A and be fully incorporated herein upon distribution of each amended Exhibit A to all of the Cities by the administrative agent. 3) Abide by additional requirements outlined in the agreement between Tukwila and King County for a minor home repair program, which is attached hereto as Exhibit B and incorporated herein by this reference. Exhibit B shall be amended annually and all subsequent amended Exhibit Bs shall automatically supersede the prior Exhibit B and be fully incorporated herein upon distribution of each amended Exhibit B to all of the Cities by the administrative agent. 4) The Cities agree to include the following language verbatim in every subcontract, provider agreement, or purchase agreement for services which relate to the subject matter of this Contract: "Subcontractor shall protect, defend, indemnify, and hold harmless King County, its officers, employees and agents from any and all costs, claims, judgments, and /or awards of damages arising out of, or in any way resulting from the negligent act or omissions of subcontractor, its officers, employees, and /or agents in connection with or in support of this Contract. Subcontractor expressly agrees and understands that King County is a third party beneficiary to this Contract and shall have the right to bring an action against subcontractor to enforce the provisions of this paragraph." 5) Duration. This Interlocal shall become effective when it is approved by the Cities and shall remain in effect on an ongoing basis so long as funds are available for the minor home repair program. 6) Termination. Any City may terminate this Interlocal without cause by giving the other Cities a thirty -day written notice. The terminating City shall remain fully responsible for meeting its funding responsibilities to date up to the point of termination and other obligations established by this Interlocal through the end of the calendar year in which such notice is given. The administrative agent is authorized to terminate the participation of any City Interlocal Agreement for Minor Home Repair Page 3 of 8 5 that does not fulfill its obligations as set forth in this Agreement. Written notice of such termination shall be mailed to each City and shall become effective upon said mailing. 7) Notices. Notices to the Cities shall be sent to the following persons: City Contact SeaTac Human Services Manager, currently Colleen Brandt - Schluter 4800 S. 188th Street, SeaTac, WA 98188 206 - 973 -4815; cbschluter @ci.seatac.wa.us Des Moines Tina Hickey 21630 11th Ave S, Suite D Des Moines, WA 98198 -6398 206 - 870 -6558; Thickey @desmoineswa.gov Covington Personnel Division/Human Services, currently Victoria Throm 16720 SE 271st Street, Ste. 100 Covington, WA 98042 253- 480 -2411 Ext. 2237; vthrom @covingtonwa.gov Tukwila Human Services Manager, currently Evelyn Boykan 6200 Southcenter Blvd, Tukwila, WA 98188 206 - 433 -7180; evie.boykan @tukwilaWA.gov 8) Indemnification. Each City agrees to indemnify the other City from any claims, damages, losses, and costs, including, but not limited to, attorney's fees and litigation costs arising out of claims by third parties for breach of contract, property damage, and bodily injury, including death, caused solely by the negligence or willful misconduct of such City, the City's employees, affiliated corporations, officers, and lower tier subcontractors in connection with this Interlocal. Each City hereby waives its immunity under Title 51 of the Revised Code of Washington for claims of any type brought by any City agent or employee against the other City. This waiver is specifically negotiated by the parties and a portion of the City's payment hereunder is expressly made the consideration for this waiver. 9) Insurance. Each City shall procure and maintain in full force throughout the duration of the Interlocal comprehensive general liability insurance with a minimum coverage of $1,000,000.00 per occurrence /aggregate for personal injury and property damage. In the event that a City is a member of a pool of self - insured cities, the City shall provide proof of such membership in lieu of the insurance requirement above. Such self - insurance shall provide coverage equal to or greater than that required of non -self insurance pool member Cities. 10) Applicable Law; Venue; Attorney's Fees. This Interlocal shall be governed by and construed in accordance with the laws of the State of Washington. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Interlocal, the parties specifically understand and agree that venue shall be exclusively in King County, Washington. The prevailing party in any such action shall be entitled to its attorney's fees and costs of suit. Interlocal Agreement for Minor Home Repair Page 4 of 8 6 11) Counterparts. This document may be executed in any number of counterparts, each of which shall be considered an original. 12) Amendment or Modification. This Interlocal may be amended or modified in writing with the mutual consent of the Cities. Amendments or modifications to this Interlocal shall not require the approval of the Cities' legislative bodies. 13) Former Agreement Terminated and Superseded. The Former Agreement between the Cities is hereby terminated and superseded by this Interlocal. IN WITNESS WHEREOF, the undersigned have entered into this Interlocal as of this day of , 2012. CITY OF SEATAC CITY OF TUKWILA By: By: Todd Cutts, City Manager Jim Haggerton, Mayor Date: Date: Attest: Attest: [Printed Name] [Printed Namej Title: Title: Approved As To Form: Approved As To Form: Mark S. Johnsen, Sr. Assistant City Attorney CITY OF DES MOINES Shelley M. Kerslake, City Attorney By: Tim George, Assistant City Attorney Anthony A. Piasecki, City Manager CITY OF COVINGTON By: Date: Derek Matheson, City Manager Attest: [Printed Name] Title: Approved As To Form: Interlocal Agreement for Minor Home Repair Page 5 of 8 Date: Attest: [Printed Namel 7 Title: Approved As To Form: Interlocal Agreement for Minor Home Repair Page 6 of 8 8 Sara Springer, City Attorney EXHIBIT A Inter local Between the Cities For Planning, Funding, and Implementation of a Joint Minor Home Repair Program Contract Year 2013/2014 Name of Agencies Qualified contractors Participating Cities & Tentative Funding Tukwila - Lead City $28,000 Des Moines $28,000 SeaTac S28,000 Covington $28,000 Environmental Review $2,000 Lead Based Paint 4.000 Project Management 6,000 Miscellaneous TOTAL 1,000 $125,000 Inter local Agreement for Minor Home Repair Page 7 of 8 9 Interlocal Agreement for Minor Home Repair Page 8 of 8 10 TO: City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM Mayor Haggerton Community Affairs and Parks Committee FROM: Rick Still, Parks and Recreation Director BY: Dave Johnson, Recreation Superintendent DATE: September 18, 2013 SUBJECT: Updating TMC for the Parks Commission ISSUE An ordinance updating the Tukwila Municipal Code (TMC) for the Park Commission. BACKGROUND The Park Commission was originally established by Ordinance #370 in 1962 and further amended in 1975 and 1977. Parks and Recreation was originally housed under the Office of Community Development, and in 1980 became its own Department under Ordinance #1198. The Park Commission governance has not been updated since that time. DISCUSSION In the 36 years since TMC 2.23 (Park Commission) was last updated in 1977, there have been a number of changes in Tukwila, and this proposed update reflects those changes including the formation of the Parks and Recreation Department; policies and procedures implemented with regard to instructor services and park reservations; quorum and record - keeping standards. This proposed update also incorporates recent interest in Tukwila and regionally to increase youth "Voice" by having Student Representation on the Commission. The current Park Commission has met, reviewed, and recommends approval of the proposed changes. RECOMMENDATION Review and forward proposed changes to TMC 2.32 to the Committee of the Whole (10/14/13) and Regular Meeting (10/21/13) for consideration and approval. ATTACHMENTS — Draft Ordinance — Parks Commission Minutes 11 12 DRAFT AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, REPEALING ORDINANCE NO. 1018, AS CODIFIED AT TUKWILA MUNICIPAL CODE CHAPTER 2.32; REENACTING TUKWILA MUNICIPAL CODE CHAPTER 2.32, "PARK COMMISSION," TO UPDATE AND ESTABLISH REGULATIONS REGARDING MEMBERSHIP, FUNCTION, OBJECTIVES, AND MEETINGS; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the City Council of the City of Tukwila, Washington, finds that it is in the public interest, good and welfare to have a citizen advisory board for parks and recreation services in Tukwila; and WHEREAS, the citizens of the City of Tukwila are supportive in sustaining parks and recreation facilities and programs with the City; and WHEREAS, revisions to the membership structure, function and objectives as currently established are necessary, and a new section on meetings is needed; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. TMC Chapter 2.32 Reenacted. Tukwila Municipal Code (TMC) Chapter 2.32 is hereby reenacted to read as follows: CHAPTER 2.32 PARK COMMISSION Sections: 2.32.010 Park Commission Created 2.32.020 Membership 2.32.030 Term of Office 2.32.040 Function and Objectives 2.32.050 Officers — Meetings — Quorum W: Word Processing \Ordinances \Park Commission -re -enact TMC 2.32 strike -thru 8 -6 -13 DJ:bjs Page 1 of 5 13 Section 2. TMC Section 2.32.010 is hereby reenacted to read as follows: 2.32.010 Park Commission Created There is created in and for the City a park board to be known as the "City of Tukwila Park Commission." Section 3. TMC Section 2.32.020 is hereby reenacted to read as follows: 2.32.020 Membership A. The Park Commission shall consist of five individuals, residents of the City, who shall be appointed by the Mayor with the consent of confirmation by the City Council. Of the five commissioners, one shall be a senior citizen. B. Student representation. In addition to the appointed positions, the Commission will recruit student representation to participate on the Commission. A student will be selected during their junior year and be expected to participate through their graduation. A student representative shall be a high school student who resides in the City of Tukwila. Section 4. TMC Section 2.32.030 is hereby reenacted to read as follows: 2.32.030 Term of Office Each commissioner shall serve for a three ycar term. The original terms shall be as provided for in RCW 25.23.170. A. Term of office. 1. The term of office for the members of the Tukwila Park Commission shall be three years, provided however, that in order that the fewest terms expire in any one year, all of the current terms of existing appointed members shall expire on March 31 of the year set forth below for each respective position number as follows: Position Number 1 shall expire March 31, 2016 Position Number 2 shall expire March 31, 2015 Position Number 3 shall expire March 31, 2014 Position Number 4 shall expire March 31, 2015 Position Number 5 shall expire March 31, 2014 2. After the expiration of the current terms for the existing Commission members, each term thereafter shall be for a period of three years. B. Vacancies. Any appointment to a position vacated other than by the expiration of the term of the appointment shall be to fill only the unexpired portion of said term. W: Word Processing \Ordinances \Park Commission -re -enact TMC 2.32 strike -thru 8 -6 -13 DJ:bjs 14 Page 2 of 5 Section 5. TMC Section 2.32.040 is hereby reenacted to read as follows: 2.32.040 DutiesFunction and Objectives A. Function. The Park Commission shall serve in an advisory capacity to the Mayor and City Council for the City of Tukwila. B. Objectives: The objectives of the Commission shall be:More specifically, the 1. To submit recommendations to the City Council on the acquisition, development, expansion and operation of parks and recreationa -I facilities and programs in the City. In Recreation Supervisor, who shall act as secretary to the Commission. 2. To advocate for healthy and active lifestyles and promote the quality of life that is provided through the programs and actions of the City's Parks and Recreation Department. agencies other than the City; 3. To plan, promote and recommend policy and standards for the construction, development, maintenance and operations, either within or without the City limits, of parks, playfields and recreation grounds belonging to or leased by the City. This includes community buildings as designated by the Tukwila City Council and improvements of such buildings. 4. To make recommendations on ornamentation of all parks and designated community buildings, and to control seasonal and other temporary decoration or ornamentation of street lights and standards. 5. To make recommendations for approval or rejection of any contract in writing recreational programs; 65. To recommend to the City Council for adoption by ordinance rules and regulations for the use and management of any municipally -owned or controlled park or recreational facility. Publication of rules or changes in rules shall be in such manner as the City Council shall direct. Rules and regulations so adopted shall be enforced by the Police Department of the City. 6. To recommend names for parks in the City to the City Council for consideration, as per City of Tukwila resolution. W: Word Processing \Ordinances \Park Commission -re -enact TMC 2.32 strike -thru 8 -6 -13 DJ:bjs Page 3of5 15 Section 6. TMC Section 2.32.050 is hereby reenacted to read as follows: 2.32.050 Officers — Meetings — Quorum A. Members of the Commission shall meet and organize by electing, from their membership, a chairperson and a vice - chairperson. The Parks and Recreation Director (or designee) shall act as the liaison to the Commission. B. The chairperson shall preside at all meetings. In the absence of the chairperson, the vice - chairperson shall chair the meeting. If neither the chair nor the vice -chair is present, a member chosen by agreement of the attending members shall act as chairperson. C. A majority of the members of the Commission shall constitute a quorum for the transaction of business. D. The Commission shall set its own meeting dates and shall give notice of such meeting in compliance with the Open Public Meetings Act of the State of Washington as it now exists and as it may be amended from time to time. E. In order to ensure that a proper record is kept, staff shall compose written minutes of all meetings of the Commission. All documents and items that go before the Commission shall be part of the legislative record. Section 7. Repealer. Ordinance No. 1018 is hereby repealed. Section 8. Corrections by City Clerk or Code Reviser. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; or ordinance numbering and section /subsection numbering. Section 9. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. W: Word Processing \Ordinances \Park Commission -re -enact TMC 2.32 strike -thru 8 -6 -13 DJ:bjs 16 Page 4 of 5 Section 10. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force five days after passage and publication as provided by law. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2013. ATTEST /AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk APPROVED AS TO FORM BY: Office of the City Attorney Jim Haggerton, Mayor Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Ordinance Number: W: Word Processing \Ordinances \Park Commission -re -enact TMC 2.32 strike -thru 8 -6 -13 DJ:bjs Page 5 of 5 17 18 TUKWILA � ������������ PARKS &t. RECREATION Gonons�owvruw PARKS �r�ox��~� ����n�vn�nn~»~�u��n� MINUTES February 20, 2013 5:30pm Tukwila Community Center Call to Order: Parks Committee Chairperson Sean Albert called the meeting to order at 5:30pm. Attendance: Commissioners —Sean Albert, Don Scanlon, Joanne McManus, Alice Russell, Scott Kruize Staff — Dave Johnson Scott Kruize left et6:OOp.mn. Approval of Minutes: Scott Kruize moved to approve the Minutes of the January 16 2013 meeting. Joanne McManus seconded the motion, and the motion passed unanimously. Citizen Comment: no citizen comment Business Items A. Project Update — Dave Johnson briefly reviewed the Project Update with the Commissioners, and noted that most of the work 15 being done at the Pool. B. Tukwila Tree & Environment Advisory Committee Update — Don Scanlon and Sean Albert reported that most of the work to this point has been researching policy and old codes, trying to understand and streamline Ianguage, and really more procedural in nature. They are excited to begin work on trees. Don provided a link to the Committee's materials that is on the City website — www.tukwilawa.gov/dcd/treepolicy.html C. Transportation Solution Letter - The Commissioners signed a letter to the Mayor to express their support for exploring transportation solutions to increase access for community members to get to the Community Center and other Recreation facilities throughout Tukwila. The Commissioners discussed their support and importance of finding solutions. Dave indicated that the Ietter would be delivered to the Mayor and a copy to the Council President. The Commissioners are hopeful that the Mayor shares the Ietter during an upcoming Council meeting. D. "Clean Parks" Initiative — Dave Johnson informed the Commissioners that staff are meeting on Thursday to work on the details ofthe initiative. At a minimum, staff are exploring an education piece in the schools followed by a Park Clean-up at a park located near the school to engage the kids and their families. Additionally, placing some temporary signage in some of the challenging areas, including a Trail Clean-up as part of the Green River Trail re-opening on June 1, and having monthly Clean-up events that rotate through different parks. E. PROS Plan Update — Dave Johnson informed the Commissioners that the agreement for the PROS Plan is going through the Council process. Dave briefly reviewed the Scope of Work and recommended that the Parks Commission serve as host for the community workshops. F. Department Update — Recreation staff are busy on summer planning and brochure development. The Washington Recreation & Park Association Mid-Year Conference will be held at Tukwila Community Center on October 23, 2013. Duetuthenain,it'ndifOcu|ttonnow,soparksandgo/fcnewsanebusy edging, top dressing, hedging, mulching and deaJing with graffiti. Exploring ways to expand the Recreation Scholarship Program to be able to broaden and deepen the program by increasing our "back- up" G. TMC Review — Commissioners asked for some history about the Parks Commission. Dave Johnson shared that the current Tukwila Municipal Code for the Parks Commission was adopted in 1977. At the time, Parks and Recreation was under the Department of Community Development and was staffed by a Recreation Supervisor and maybe a part -time person. 36 years later, things are much different and it seems like a good time to review the role of the Parks Commission to make it relevant for today. The Commissioners asked for information on other Park Commission models. Dave indicated that he would send out some links via email and suggested that the Commissioners review the information and be prepared with some thoughts at the next meeting. Staff can take the thoughts and work through the appropriate language. Other A. City Strategic Plan — Copies of the Strategic Plan were distributed to the Commissioners. B. Dr. Seuss Night — The Commissioners expressed interest in having a table at this event to connect and reach out to the community. Suggested activities include coloring contest and /or drawing. Dave indicated that he would put something together and send out a email reminder. Adjournment: Don Scanlon moved to adjourn at 6:30pm. The motion was seconded by Alice Russell and the motion passed unanimously. Next Meeting: Wednesday, March 20, 2013 20 City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Community Affairs and Parks FROM: Nora Gierloff, Deputy Director BY: Brandon Miles, Senior Planner Courtney Johnson, Planning Intern DATE: September 4, 2013 SUBJECT: Amendments to Title 19 "Sign Code" Review of Draft Ordinance ISSUE Should businesses in the Manufacturing Industrial Center/Heavy (MIC/H) zone be permitted to have a larger flush mounted wall signs? BACKGROUND/DISCUSSION, On August 26, 2013, the Community Affairs and Parks Committee was provided a briefing on proposed changes to the sign code regarding flush mounted wall signs in the MIC/H zone. Staff recommended, and the Committee supported, amending the sign code to permit businesses in the MIC/H zone to have larger wall signs and to modify the requirement regarding the need for a public entrance. A draft Ordinance, which reflects the language supported by the Committee, is attached. Additionally, a copy of staff's August 21, 2013 memo is also included as an attachment. During the Committee meeting there was discussion about whether businesses, specifically Boeing, needed additional wall signage above their entrances. City staff reached out to Boeing, which indicated that there was no need for additional signage above its entrances. FINANCIAL IMPACT There will be a slight increase in permit fees as a result of adoption of this Ordinance. RECOMMENDATION Staff recommends that the draft Ordinance be forward to tonight's Committee of the Whole meeting for a public hearing and discussion by the full City Council. ATTACHMENTS -Draft Ordinance - Staff memo dated August 21, 2013; and - Minutes from August 26, 2013 Community Affairs and Parks Committee meeting. 21 22 DRAFT AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, AMENDING ORDINANCE NOS. 2375 §8 AND 2303 §5, AS CODIFIED AT TMC SECTION 19.20.050.A, TO UPDATE THE ALLOWABLE SIGN AREA FOR FLUSH - MOUNTED WALL SIGNS WITHIN THE CITY'S MANUFACTURING INDUSTRIAL CENTER/HEAVY DISTRICT; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, regulation of signage is needed in order to preserve and protect the public welfare, preserve and enhance the appearance of the built environment, control visual clutter, protect private and public property, and ensure the orderly movement of motorized and non - motorized forms of transportation; and WHEREAS, on August 16, 2010, the Tukwila City Council adopted a new, comprehensive Sign Code for the City of Tukwila, which is codified in Title 19 of the Tukwila Municipal Code; and WHEREAS, the City Council of the City of Tukwila recognizes that signs are an important component of the built environment and assist in way finding, advertising and personal expression for Tukwila businesses, property owners and residents; and WHEREAS, the City Council desires to regularly update the City's regulations regarding signage in order to respond to the needs of Tukwila businesses and to address the ongoing changes in the urban landscape of the City; and WHEREAS, the purpose of the Manufacturing Industrial Center /Heavy District is to allow for heavy industry and bulk manufacturing, hence the need for massive buildings with large wall areas; and these types of businesses are not likely to have public entrances similar to commercial businesses located in the Southcenter area; and WHEREAS, the City has received a request to modify the regulations for flush - mounted wall signs within the Manufacturing Industrial Center /Heavy District; and WHEREAS, on September 23, 2013, the Tukwila City Council held a public hearing on the proposed ordinance; W: Word Processing \Ordinances \Sign Code revision in MIC -H District 9 -11 -13 BM:bjs Page 1 of 3 23 NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. TMC Section 19.20.050, Subparagraph A, Amended. Ordinance Nos. 2375 §8 and 2303 §5, as codified at TMC Section 19.20.050, "Permanent Building - Mounted Signs in Commercial /Industrial Zones," subparagraph A, are hereby amended to read as follows: A. Flush - Mounted Building Signs (Wall Signs). 1. Each separate tenant suite with an exterior public entrance is permitted to have one flush- mounted building sign per exterior public entrance. In the MIC /H zone no more than one flush mounted wall sign shall be permitted per cardinal direction; regardless of the location of public entrances. 2. Buildings where multiple tenants share a common entrance may have one flush- mounted building sign per exterior public entrance. 3. Wall signs may only be placed within the section of exposed building face that qualifies for the placement of the building- mounted sign. 4. The area of the wall sign shall be a percentage of the area of exposed building face where the sign is proposed to be displayed, as calculated per Table 2. 5. Wall signs may not extend above the top of the parapet or eave of the roof of the wall on which they are located. Table 2 — Allowable Message Area for Permanent Wall Signs in Commercial and Industrial Zones Area (LxH) of Exposed Building Face (EBF) in Square Feet Permitted Sign Area 0 -500 EBF x .05 or 20 square feet 501 -1,500 (EBF -500) x .04 + 25 square feet 1,501 -3,000 (EBF- 1,500) x .03 + 65 square feet 3,001 -5,000 (EBF- 3,000) x .02 + 110 square feet Over 5,000 (except for buildings 150 square feet maximum size permitted within the MIC /H District) The additional sign allowances below shall only apply to buildin • s located on • ro • erties within the MIC /H District. 5,001- 20,000 (EBF - 5,000) x .015 + 150 square feet 20,001- 50,000 EBF -20 000 x .015 + 375 s • uare feet 50,001- 80,000 (EBF- 50,000) x .015 + 825 square feet 80,001- 100,000 (EBF- 80,000) x .01 + 1,275 square feet Over 100,000 1,500 square feet maximum size permitted W: Word Processing \Ordinances \Sign Code revision in MIC -H District 9 -11 -13 BM:bjs 24 Page 2 of 3 (1) Any flush- mounted (wall) sign affixed to a building certified as LEED by the GBCI shall be permitted an area increase of .5 percent of the permitted sign area from Table 2. (2) A fuel canopy, as defined in this title, is permitted to install one flush - mounted building sign (wall sign) on each separate elevation of the fuel canopy structure. The area of the sign shall not exceed five square feet; illumination of the sign is permitted. Section 2. Corrections by City Clerk or Code Reviser. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; or ordinance numbering and section /subsection numbering. Section 3. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 4. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force five days after passage and publication as provided by law. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2013. ATTEST /AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk APPROVED AS TO FORM BY: Shelley M. Kerslake, City Attorney Jim Haggerton, Mayor Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Ordinance Number: W: Word Processing \Ordinances \Sign Code revision in MIC -H District 9 -11 -13 BM:bjs Page 3 of 3 25 26 TD: �� City Ci' of � �� Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM Mayor Haggerton Community Affairs and Parks Committee FROM: Jack Pace, DCD Director BY: Courtney M. Johnson, Planning Intern Brandon Miles, Senior Planner DATE: August 21, 2013 SUBJECT: Amendments to the Title 19 "Sign Code" ISSUE Should businesses in the Manufacturing lndustrial Center/Heavy (MIC/H) zone be permitted to have larger flush mounted wall signs? BACKGROUND/DISCUSSION The placement of wall signs within the City is governed by Tukwila Municipal Code (TMC) 19.20.050. A business is permitted to have one wall sign for each public entrance that the business utilizes. Thus, if a business has four public entrances it would be permitted to have four wall signs. The size of the wall signs is based on the total area of the wall where the wall sign will be placed. A larger wall allows for a larger wall sign; hOvvever, most wall signs are limited to a maximum size of 150 square feet. Some larger properties can utilize the provisions of the Master Sign Program to install a wall sign of up to 250 square feet. The current approach for wall sign area limitations works well for retail commercial areas of the City, such as the Southcenter area and Tukwila International Boulevard. Hovvever, in areas that have large buildings, and thus large walls, the current regulations severely limit the allowable wall signage. Nearly alt of these larger buildings are located in the City's MIC/H zone. A business in the MIC/H zone, which has a wall area of 50,000 square feet, is only permitted signage that occupies .3% of the wall area. Compare that to a business in the Southcenter area that occupies 5.001 square feet, which is permitted to install ovvo|( sign that occupies 2.99% of the wall area. The Boeing Company, a business that operates primarily in the City's MIC/H Zone, has requested that the City amend the Sign Code to allow larger wall signs. Boeing is requesting the change in order to reflect the fact that it, like other large business owners in the MIC/H zone, occupies large buildings, with large wall areas, Boeing has also requested that the City modify the requirement that links public entrances to placement of wall signs. The purpose of the MIC/H zone is to allow for heavy industry and bulk manufacturing, hence the need for massive buildings with large wall areas. These types of businesses are likely to not have public entrances similar to commercial businesses, such as those in the Southcenter area. INFORMATIONAL MEMO Page 2 POLICY OPTIONS Staff would like input from the City Council on whether the City should amend the Sign Code to address the request from Boeing. Staff has outlined two possible options below. Option 1: No Change to the Existing Sign Code. Under this approach Boeing, as well as any other building owners in the MIC /H area, would not be permitted to install a wall sign on a wall that does not have a public entrance. If a public entrance is present, the size of the wall sign could not exceed 150 square feet (250 square feet if a Master Sign Plan were approved). Option 2: Amend the Sign Code to allow businesses in the MIC /H zone to have larger wall signs on building faces without public entrances. Wall signs in the MIC /H zone would be permitted up to 1,500 square feet in area for wall areas larger than 5,000 square feet by adopting a new allowable Sign Area table as follows (This table would only apply in the MIC /H Zone) Area (LxH) of Exposed Building Face (EBF) in Square Feet Permitted Sign Area 5001 - 20,000 (EBF - 5,000) X .015 +150 square feet 20,001- 50,000 (EBF- 20,000) X .015 +375 square feet 50,001- 80,000 (EBF - 50,000) X .015 +825 square feet 80,001- 100,000 (EBF- 80,000) X .01 +1275 square feet 100,001 and above 1500 square feet max The requirement to have a public entrance would also not apply in the MIC /H zones. A business would be permitted to have a total of four wall signs; one for each cardinal direction, with only one sign per direction. FINANCIAL IMPACT If option 2 is selected a small number of additional buildings will be permitted to have additional signs and thus the City would see a slight increase in permit revenue. RECOMMENDATION Staff recommends Option 2. If the Committee is agreeable, staff will come back to the Committee on September 23, 2013 with a draft Ordinance. Staff would also like permission to take the draft Ordinance to the Committee of the Whole for a public hearing and discussion that same night. ATTACHMENTS None. W:\2013 Info Memos- CounciRFlush Mounted Wall Signs, Increae in Area,.doc 30 28 City of Tukwila Community Affairs and Parks Committee COMMUNITY AFFAIRS AND PARKS COMMITTEE Meeting Minutes August 26, 2013 — 5:15 p.m. PRESENT Councilmembers: Allan Ekberg, Chair; De'Sean Quinn and Kate Kruller Staff: David Cline, Rick Still, Dave Johnson, Nora Gierloff, Stacy Macgregor, Courtney Johnson, Kimberly Matej, Laurel Humphrey Guests: Chuck Parrish, resident; Regis Costello, resident CALL TO ORDER: Committee Chair Ekberg called the meeting to order at 5:16 p.m. I. PRESENTATIONS No presentations. II. BUSINESS AGENDA A. Community Activity Nutrition Network (" P'CANN) Update Staff presented an overview of "I "CANN, a new South King County multi -city collaborative aimed at reducing the prevalence of obesity in kids and families. Councilmembers are invited to attend the "Leadership Forum for a Healthier Generation" on September 12 at the Renton Community Center with other area business and community leaders. The mission of "I "CANN emphasizes education and outreach, and a free online tool for finding health resources and tracking goals is in development. Committee members asked questions about resources and funding, and expressed interest in tracking this program as it grows. An invitation to the Leadership Forum will be forwarded to the full Council. INFORMATION ONLY. B. Amplified Noise in City Parks Update In response to recent concerns expressed by residents, staff provided an update on how the City is addressing the problem of unauthorized amplified noise in City parks. Recent short-term efforts include emphasizing the laws regarding noise to rental groups as well as the installation of temporary signs at the picnic shelter in Joseph Foster Memorial Park. A photo of the temporary sign was distributed to Committee members. While no complaints regarding amplified noise have been made since these actions were taken, they do not address scenarios where amplified noise may be coming from areas in parks that are not picnic shelters. More analysis is needed to determine which park users are likely to violate the noise ordinance. Staff will also review amplified noise laws and policies in other cities. Further recommendation or other updates on this topic will be presented to the Parks Commission and return to the Committee at a future date. INFORMATION ONLY. C. Amendment to Tukwila Municipal Code Title 19 - Sign Code Staff is seeking Committee direction on whether or not to draft a proposed amendment to the Sign Code to allow businesses in the Manufacturing Industrial Center — Heavy (MIC/H) to have larger wall signs on building faces without public entrances. Under such a proposal, wall signs in MIC/H would be permitted up to 1500 square feet in area for wall areas larger than 5000 square feet. In addition, the requirement to have a public entrance would also not apply. This amendment would only apply to permanent signs in the MIC/H zone, only impact a small number of buildings, and slightly increase permit revenue to the City. The proposal to amend the sign code is in response to a request from the Boeing Company. The current code works well for retail commercial areas, but greatly limits the allowable wall signage for large heavy 29 Community Affairs & Parks Committee Minutes August 26, 2013 — Page 2 30 industry and bulk manufacturing businesses located in MIC /H. Committee members reviewed examples of what signs under the proposal might look like. Committee Chair Ekberg requested that staff ask Boeing if there is any need for a public entrance sign. Committee members and staff discussed the proposal as well as other signage issues in the City, such as sandwich board pros and cons and a desire to review business signage needs in Neighborhood Commercial zones. Committee members agreed to further review and discuss the staff proposal to amend the sign code as described. A draft ordinance will be brought to the September 23 Community Affairs and Parks Committee for discussion. RETURN TO COMMITTEE. III. MISCELLANEOUS Committee members, staff and guests briefly discussed the marijuana zoning proposal on the agenda for public hearing and discussion at the 7:00 Committee of the Whole meeting. Meeting adjourned at 6:05 p.m. Next meeting: Monday, September 23, 2013 — 5:15 p.m. — Conference Room #3 Committee Chair Approval Minutes by LH. Reviewed by NG.